Agenda, regular meeting, first session — Del Mar City Council, May 5, 2026 (part 1 of 2)

Table of Contents
5-5-2026 Regular Meeting Agenda
Item 1 - Proclamation - Del Mar Garden Club Community Gardens Day Item 3 - Minutes
Item 4 - 5.5.26 List of Demands Packet
Item 6 - FY26 Council Goals and Priorities Recap
Item 7 - Public Works Department Reorganization
Item 8 - Award of Contract for CAP Update
Item 9 - FY25-26 Q3 Treasurer's Investment Report
Item 10 - Committee Attendance
Item 11 - Curbside Management Inventory MBI TO Amendment Item 12 - EP25-049 (De Novo)
Item 13 - City Flag Display Policy
2 9
10 16
32 57
69 130
135
140
149
171
Del Mar City Council Meeting Agenda
City of Del Mar, Town Hall
1050 Camino del Mar, Del Mar, California 92014
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us Civility Works: The Del Mar Code of Civil Discourse: Together we will promote inclusion; listen to understand; show respect; be clear and fair; and focus on the issue.

Regular Meeting
Tuesday, May 5, 2026 at 4:30 PM
Public Participation/Comment: Members of the public can participate in City Council meetings in-person or via written comment (Red Dot). Anyone may address the City Council for up to three minutes, at the Mayor’s discretion, on items on the agenda.

Members of the public wishing to speak on items not on the agenda may do so under Public Oral Communications. Agenda items may be addressed in any order at the discretion of the Mayor. When addressing the Council, please state your name for the record. Any electronic presentations must be received before 9 a.m. on the date of the Council meeting. No PowerPoint presentations can be loaded during the meeting.

In-Person Participation: Please submit a completed “Speaker Slip”, including the item number you wish to speak on, to the City Clerk prior to the Mayor announcing the agenda item. The forms are located near the door at the rear of the Meeting Room. When called to speak, please approach the podium and state your name for the record.

Written Comments: Members of the public can participate in the meeting by submitting a written red dot comment via email to [email protected]. The deadline to submit written comments is 12 p.m. on the day of the meeting and the subject line of your email should clearly state the agenda item you are commenting on.

Viewing the Meeting and Access to Agenda Materials: Members of the public can watch the meeting live on the City’s website at: http://delmar.12milesout.com/Video/Live and on Cable TV Spectrum Ch. 24, AT&T Ch. 99 starting at 4:30 PM. Agenda materials and communications from the public on agenda items, “Red Dots”, are available on the City’s website:
http://www.delmar.ca.us/AgendaCenter and a hard copy of the agenda materials are available at Del Mar City Hall and the Del Mar Library during their business hours.

Assistance for Persons with Disabilities: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Administrative Services Department at 1050 Camino del Mar or by calling (858) 755-9313.

Notification of at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Tracy Martinez
Mayor
John W. Spelich
Deputy Mayor
Terry Gaasterland
Council Member
Dan Quirk
Council Member
Ashley Jones
City Manager
Christina Cameron
City Attorney
Sarah Krietor
Administrative Services
Manager/City Clerk
Del Mar City Council Regular Meeting May 5, 2026
Agenda Page 2
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us I. CALL TO ORDER/ROLL CALL
II. CITY ATTORNEY CLOSED SESSION REPORT
III. PLEDGE OF ALLEGIANCE
IV. PUBLIC ORAL COMMUNICATIONS
Each person wishing to speak before the City Council on any matter not on the agenda shall submit a “Speaker Slip” to the City Clerk when Public Oral Communication is announced. Each speaker will have up to three (3) minutes to speak at the discretion of the Mayor and may be asked clarifying questions. Information received during Public Oral Communication may be received, placed on a future agenda, or referred to the City Manager by the City Council. State law generally precludes the City Council from discussing or acting upon any topic presented during oral communications that is not described on the posted agenda.

Note: there is a time limit of 30 minutes for this section of public communications and each speaker will be heard in the order of the submission of their speaker slip. Speakers who have turned in a speaker slip prior to the time oral communications was called on the agenda, but were not heard during the initial time period shall be called to speak at the end of the agenda.

V. COMMUNITY ANNOUNCEMENTS
VI. CITY MANAGER’S REPORT
VII. PRESENTATIONS

1. Proclamation Declaring May 9, 2026, as Del Mar Garden Club Community Garden’s Day
Recommended Action: Mayor Tracy Martinez will present a proclamation to members of the Del Mar Garden Club.

Reference: Clerk’s File No. 1201-5, 1202-17

2. Del Mar Community Connections 2026 Volunteer of the Year Proclamation Recommended Action: Mayor Tracy Martinez will present a proclamation honoring the 2026 Del Mar Community Connections Volunteer of the Year.

Reference: Clerk’s File No. 1201-5, 1201-15
VIII. CONSENT CALENDAR
All items listed on the Consent Calendar are considered to be routine and will be acted upon with one motion. There will be no separate discussion of these items unless a Del Mar City Council Regular Meeting May 5, 2026
Agenda Page 3
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us member of the City Council or the public so requests, in which event, the item will be pulled from the Consent Calendar and considered separately after the motion to approve the Consent Calendar. If you wish to remove an item from the Consent Calendar, please submit a “Speaker Slip” to the City Clerk.

3. Approval of Minutes: April 21, 2026 Regular Meeting
Recommended Action: Approve Minutes.

Reference: Clerk’s Minutes Book

4. Ratification of List of Demands dated May 5, 2026
Recommended Action: Ratify the List of Demands.

Reference: Clerk’s File No. 201-3

5. Waiver of Reading of Ordinances on Agenda
Recommended Action: Waive Reading of Ordinances.

Reference: Clerk’s File No. 401-4

6. Recap of the 2026 City Council Goals and Priorities Setting Workshop and Council-Approved FY 2026-27 City Work Plan
Recommended Action: Staff recommends that the City Council receive this report, which includes the approved Fiscal Year (FY) 2026-27 City Work Plan reflecting Council feedback from the 2026 City Council Goals and Priorities Setting Workshop.

Reference: Clerk’s File No. 401-1

7. Proposed Public Works Department Reorganization
Recommended Action: Staff recommends that the City Council adopt a Resolution (Attachment A) authorizing a reorganization of the Public Works Department to include: 1) Reclassifying the Facilities Manager I/II position to Facilities Specialist I/II; 2) Reclassifying the Public Works Operations Manager I/II position to Public Works Operations Manager; and 3) Amending compensation plans for General and Management and Professional employees and updating the title for the Utility/Landscape Specialist to a Landscape Specialist I/II.

Reference: Clerk’s File No. 504-3
Del Mar City Council Regular Meeting May 5, 2026
Agenda Page 4
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us

8. Agreement with Ascent Environmental, Inc. for the Climate Action Plan Update and Greenhouse Gas Emissions Inventories Project Recommended Action: Staff recommends that the City Council: Approve a Professional Services Agreement with Ascent Environmental, Inc. dba Ascent (Attachment A) to develop an updated Climate Action Plan and two new greenhouse gas emissions inventories.

Reference: Clerk’s File No. 406-1

9. Treasurer's Investment Report for the Quarter Ended March 31, 2026 Recommended Action: Staff recommends that the City Council receive and file the informational Treasurer’s Investment Report for the quarter ended March 31, 2026.

Reference: Clerk’s File No. 102-2, 209-2

10. Second Reading and Adoption of Ordinance Pertaining to Meeting Attendance of Members of City Committees, Boards, and Commissions Recommended Action: It is recommended that the City Council adopt an Ordinance (Attachment A) amending Del Mar Municipal Code (DMMC) Chapter

2.30.020-Absences from Meeting to remove attendance requirements from the code and instead provide that they will be established by Council resolution.

Reference: Clerk’s File No. 401-4, 401-5

11. Approval of Task Order Amendment with Michael Baker International for the Citywide Curbside Management Inventory
Recommended Action: Staff recommends that the City Council: 1) Approve a $9,000 Task Order Amendment (Attachment A) with Michael Baker International for additional parking supply and speed hump data validation and GIS integration for the Citywide Curbside Management Inventory; and 2) Authorize the City Manager to execute the Task Order Amendment.

Reference: Clerk’s File No. 406-1
IX. PUBLIC HEARING

12. De Novo Hearing on an Appeal of Encroachment Permit (EP) 25-049 EP Appellant/Applicant: Paul Rael
Appellant’s Address: 1612 Stratford Way (APN: 299-280-47-00) Del Mar City Council Regular Meeting May 5, 2026
Agenda Page 5
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us Recommended Action: Staff recommends that the City Council adopt a Resolution (Attachment A) denying EP25-049 or provide findings to support an alternative determination.

Reference: Clerk’s File No. 802-1
X. COUNCIL MEETING RECESS
XI. CITY COUNCIL OTHER BUSINESS

13. Council Consideration of City Flag Display Policy
Recommended Action: Staff recommends that the City Council adopt a Resolution (Attachment A) establishing a new City Council Policy related to Flag Display at City Facilities (Exhibit A to Attachment A).

Reference: Clerk’s File No. 401-14
XII. REGIONAL ORGANIZATION REPORTS
A Councilmember assigned as a liaison to a regional organization may make a written or oral report. State law precludes the Council from commenting on, discussing, or acting on a report unless the item of business within the report is described in the agenda.

A. Clean Energy Alliance JPA (CEA) Board of Directors (Spelich/Gaasterland) B. CSA-17 Ambulance District Advisory Board (Martinez)
C. Fire Governance Board, Solana Beach/Del Mar/Encinitas (Martinez/Spelich) D. League of California Cities – San Diego Chapter (Martinez/Spelich) E. North County Transit District (NCTD) (Martinez/Spelich) F. Regional Solid Waste Association (Spelich/Quirk)
G. San Diego Association of Governments Board (SANDAG)
(Gaasterland/Martinez/Spelich)
H. SANDAG Borders Committee (Gaasterland)
I. SANDAG Regional Planning Committee (Martinez)
J. SANDAG Shoreline Preservation Working Group
(Gaasterland/Spelich/Martinez)
K. SANDAG LOSSAN Executive Task Force (Gaasterland/Martinez) L. San Diego Metropolitan Wastewater Commission/JPA (Worden) M. San Dieguito River Valley Regional Open Space Park JPA –Executive Committee (Gaasterland/Martinez)
N. Other Regional Organization Reports
XIII. COUNCIL COMMITTEES/SUBCOMMITTEES/COMMUNITY ORG REPORTS A Councilmember assigned as a liaison to a City Committee, Council Subcommittee OR Community Organization may make a written or oral report. State law precludes the Council from commenting on, discussing, or acting on a report, unless the item of business within the report is described in this agenda.

Del Mar City Council Regular Meeting May 5, 2026
Agenda Page 6
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us A. Civic Center Operations Guide Subcommittee (Spelich/Gaasterland) B. Del Mar Community Connections (Martinez/Spelich)
C. Del Mar Village Association (Gaasterland/Martinez)
D. Finance Committee (Spelich)
E. Housing Subcommittee (Gaasterland/Martinez)
F. Human Resources Subcommittee (Gaasterland/Martinez)
G. Legislative Subcommittee (Martinez/Spelich)
H. Measure Q Citizen Oversight Committee (Quirk/Gaasterland) I. Parks and Recreation Committee (Martinez/Quirk)
J. Del Mar Railroad Subcommittee (Gaasterland/Martinez) K. Lagoon Committee (Spelich)
L. Planning Process Subcommittee (Includes Sea-Level Rise Adaptation Plan Implementation (Gaasterland/Spelich)
M. Shores Park Master Plan Ad-Hoc Advisory Committee (Gaasterland/Spelich) N. Sustainability Advisory Committee (Martinez/Gaasterland) O. Traffic and Parking Advisory Committee (Quirk/Spelich) P. Undergrounding Program Advisory Committee (Spelich/Martinez) Q. Other Committee-Subcommittee Reports
XIV. UPCOMING AGENDA ITEMS
The following topics/items are tentatively planned for upcoming agendas. The title, wording, and planned date for these items are subject to change. Final agendas are posted at City Hall 72 hours in advance of the meetings and are also posted on our web site with the accompanying staff report. Please watch our web site:
www.delmar.ca.us for City Council Agendas.

May 19, 2026
SB1 Pavement Funding
Resolutions Calling for a 2026 General Municipal Election Award of Contract for FY26-27 Sewer Line Root Control Services Authorization to Sign Right of Way Certification for Camino del Mar Bridge Del Mar Community Building Interim Use Agreement with Del Mar Foundation Agreements with Del Mar Village Association
Extension of Fire Station Lease
Council Consideration Seaside Ridge Development Application North Bluff Land Use Changes
FY26-27 Advisory Committee Workplans
Del Mar City Council Regular Meeting May 5, 2026
Agenda Page 7
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us XV. CERTIFICATION
I, Sarah Krietor, Administrative Services Manager/City Clerk for the City of Del Mar, hereby certify that a copy of this agenda was posted at City Hall on the 29th day of April, 2026 at approximately 12:25 p.m.
___________________________________________ 4/29/2026
Sarah Krietor, Administrative Services Manager/ Date
City Clerk
1 May 5, 2026 Item 1

CITY OF DEL MAR

CITY COUNCIL REGULAR MEETING MINUTES
APRIL 21, 2026
City of Del Mar Town Hall
1050 Camino del Mar, Del Mar California 92014
And via teleconference
10 Water Witch Crossing, Savannah, GA 31411
The minutes set forth the actions taken by the City Council on the matters stated. Audio/video recordings of the City Council proceedings are retained for a period of ten years, in accordance with the City's Records Retention Schedule. Audio/video recordings, as well as written materials presented to the City Council, including Red Dots (materials provided to the City Council after the agenda has published), are available on the City’s website at www.delmar.ca.us/AgendaCenter or by contacting the Administrative Services Department at (858) 755-9313.

CALL TO ORDER
Mayor Tracy Martinez called the Regular Meeting to order at 4:31 p.m.

ROLL CALL

Present: Mayor Tracy Martinez; Deputy Mayor John Spelich; Councilmembers Terry Gaasterland and Dan Quirk (participated remotely).

CITY ATTORNEY CLOSED SESSION REPORT
None.

PLEDGE OF ALLEGIANCE
Mayor Martinez led the Pledge of Allegiance.

PUBLIC ORAL COMMUNICATIONS
Mayor Martinez opened public oral communications and Jennifer Anderson spoke. Mayor Martinez closed public oral communications.

CITY COUNCIL COMMUNITY ANNOUNCEMENTS
Mayor Martinez thanked Del Mar Community Connections (DMCC) staff and volunteers for holding a successful Senior Fair on April 18, 2026, at the Del Mar Town Hall. Councilmember Gaasterland also thanked the DMMC and the Del Mar Farmer’s Market for assisting with the Senior Fair.

CITY MANAGER’S REPORT
City Manager Ashley Jones reported on the status of the Jimmy Durante Boulevard Paving Project which is currently in the asphalt curing phase followed by the striping phase with Project completion expected by May 1, 2026.

CONSENT CALENDAR
Senior Management Analyst Kseniia Izgarskaia read the titles of the items included on the Consent Calendar. There were no public speakers for the consent calendar items. 1 May 5, 2026 Item 3
City Council Regular Minutes
April 21, 2026

Page 2 of 6 ends

IT WAS MOVED BY COUNCILMEMBER GAASTERLAND, SECONDED BY DEPUTY MAYOR SPELICH TO APPROVE THE CONSENT CALENDAR ITEMS 1 THROUGH 6 AND 8. (VOTE 4-0) Ayes: Mayor Martinez; Deputy Mayor Spelich; Councilmembers Gaasterland and Quirk; Noes: 0; Recuse: 0; Absent: 0; Abstain: 0.

ITEM 1: APPROVAL OF MINUTES: APRIL 7, 2026 REGULAR MEETING (CLERK’S MINUTES BOOK)
Council approved the minutes, on consent.

ITEM 2: RATIFICATION OF LIST OF DEMANDS, DATED APRIL 21, 2026 (CLERK’S FILE NO. 201-3)
Council approved the list of demands, on consent.

ITEM 3: WAIVER OF READING OF ORDINANCES ON AGENDA (CLERK’S FILE NO. 401-4) Council waived the reading of ordinances, on consent.

ITEM 4: REAPPOINTMENT TO THE LAGOON COMMITTEE (CLERK’S FILE NO. 401-5) Council reappointed Donna Shaw as a voting member to serve a full three-year term beginning May 1, 2026, and ending on May 31, 2029, on consent.

ITEM 5: AMENDMENT TO CITY COUNCIL POLICY 200 AND INTRODUCTION OF AN

ORDINANCE PERTAINING TO MEETING ATTENDANCE OF MEMBERS OF CITY COMMITTEES, BOARDS, AND COMMISSIONS (CLERK’S FILE NO. 401-5) Council adopted Resolution 2026-22 “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL MAR, CALIFORNIA, AMENDING COUNCIL POLICY 200 COMMITTEES -

CITY COUNCIL ADVISORY COMMITTEES, BOARDS, AND COMMISSIONS TO

IMPLEMENT CHANGES TO ATTENDANCE REQUIREMENTS AND PROCEDURES FOR MEMBERS OF CITY COMMITTEES, BOARDS AND COMMISSIONS;” and Introduced an Ordinance, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DEL MAR, CALIFORNIA, AMENDING DEL MAR MUNICIPAL CODE CHAPTER 2.30.020

REGARDING THE ATTENDANCE POLICY FOR COUNCIL APPOINTED BOARDS, COMMISSIONS, AND COMMITTEES,” and instead provide that they will be established by Council resolution, on consent.

PUBLIC HEARING
ITEM 6: GENERAL PLAN AMENDMENT (GPA24-002) – CITY OF DEL MAR ENVIRONMENTAL JUSTICE ELEMENT (CLERK’S FILE NO. 304-4)
Mayor Martinez opened the item to public comment and there were no public speakers. Mayor Martinez closed the item to public comment.

Council adopted Resolution 2026-23 “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL 2 May 5, 2026 Item 3
City Council Regular Minutes
April 21, 2026

Page 3 of 6 ends

MAR, CALIFORNIA TO ADOPT THE ENVIRONMENTAL JUSTICE ELEMENT WHICH CONSTITUTES AN AMENDMENT TO THE CITY OF DEL MAR COMMUNITY PLAN (GENERAL PLAN) (GPA24-002), APPLICABLE CITYWIDE WITHIN THE CITY OF DEL MAR, CALIFORNIA,” on consent.

ITEM 7: GENERAL PLAN AMENDMENT (GPA24-003) – CITY OF DEL MAR SAFETY ELEMENT (CLERK’S FILE NO. 304-4)
A presentation was provided by Associate Planner Nicole Morrow. Principal Planner Amanda Lee and Planning and Community Development Director Karen Brindley were available to answer questions.

Council questions focused on whether the proposed Safety Element changes bluff setbacks or the standard of review for coastal development; the timeline for revisions to the Crest Canyon Evacuation Plan; the cited 2016 Vulnerability Assessment and 2018 Addendum technical reports and relationship to the Safety Element, Adaptation Plan, and evolving best available science.

Mayor Martinez opened the item to public comment and the following people spoke:
1) Kelly Black
2) Manuel Nieto
3) Benjamin Benumoff with one donation of time from Brian Guiltinan 4) Erin McKinley
Mayor Martinez closed the item to public comment.

Council discussion focused on the City’s compliance with statutory requirements related to the City’s certified Housing Element; relationship between the Safety Element and review of site-specific projects; and how the Safety Element identification of hazards will be used in the future as policy guidance.

IT WAS MOVED BY DEPUTY MAYOR SPELICH AND SECONDED BY COUNCILMEMBER GAASTERLAND TO APPROVE RESOLUTION 2026-25 “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL MAR, CALIFORNIA TO ADOPT THE SAFETY ELEMENT (GPA24-003)

UPDATE, WHICH CONSTITUTES AN AMENDMENT TO THE CITY OF DEL MAR COMMUNITY PLAN (GENERAL PLAN), APPLICABLE CITYWIDE WITHIN THE CITY OF DEL MAR, CALIFORNIA” (VOTE 4-0).

Ayes: Mayor Martinez; Deputy Mayor Spelich; Councilmembers Gaasterland and Quirk; Noes: 0; Recuse: 0; Absent: 0; Abstain: 0.

ITEM 8: ENCROACHMENT PERMIT 25-136 TO ALLOW REMOVABLE STREET FURNITURE WITHIN THE PUBLIC RIGHT-OF-WAY ADJACENT TO 207 15TH STREET (CLERK’S FILE NO. 802-1)
APN: 300-012-29-00
APPLICANT: ED AGHAI AND NOOSHIN PARVIZI
Mayor Martinez opened the item to public comment and there were no public speakers. Mayor Martinez closed the item to public comment.

Council adopted Resolution 2026-24 “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL MAR, CALIFORNIA, APPROVING ENCROACHMENT PERMIT 25-136 FOR STREET FURNITURE ADJACENT TO 207 15TH STREET (APN: 300-012-29-00) IN DEL MAR, CALIFORNIA,” on consent. 3 May 5, 2026 Item 3
City Council Regular Minutes
April 21, 2026

Page 4 of 6 ends

ITEM 9: ENCROACHMENT PERMIT 26-016 TO ALLOW EXISTING WALLS AND OTHER IMPROVEMENTS WITHIN THE PUBLIC RIGHT-OF-WAY AT 157 OCEAN VIEW AVENUE (CLERK’S FILE NO. 802-1)
APPLICANT: NICOLE FORREST M AND KEVIN M LIVING TRUST 09-11-17 A presentation was provided by Associate Management Analyst Nestor Machado. Planning and Community Development Director Karen Brindley was available to answer questions.

All Councilmembers disclosed that they did not visit the project site or speak to the applicants. Mayor Martinez opened the item to public comment and there were no pubic speakers. Mayor Martinez closed the item to public comment.

Council discussed that approved encroachment permits can be revoked by the City in the future, if necessary.

IT WAS MOVED BY COUNCILMEMBER GAASTERLAND AND SECONDED BY DEPUTY MAYOR SPELICH TO APPROVE RESOLUTION 2026-26 “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL MAR, CALIFORNIA, APPROVING ENCROACHMENT PERMIT 26-016 TO

ALLOW EXISTING RETAINING WALLS, WALKWAY, STAIRS, VEGETATION AND IRRIGATION, WITHIN THE PUBLIC RIGHT-OF-WAY ADJACENT TO 157 OCEAN VIEW AVENUE (APN: 301-023-08-00) IN DEL MAR, CALIFORNIA” (VOTE 4-0).

Ayes: Mayor Martinez; Deputy Mayor Spelich; Councilmembers Gaasterland and Quirk; Noes: 0; Recuse:
0; Absent: 0; Abstain: 0.

COUNCIL MEETING RECESS:

The City Council took a meeting recess from approximately 7:00 to 7:15 p.m.

CITY COUNCIL OTHER BUSINESS
ITEM 10: CITY COUNCIL MEETING PUBLIC PARTICIPATION AND DISRUPTION POLICY (CLERK’S FILE NO. 401-1)
There was a question about whether the City could require speakers to use their real name, as opposed to a pseudonym, when providing public comment. There were no public speakers for this item.

IT WAS MOVED BY COUNCILMEMBER GAASTERLAND AND SECONDED BY DEPUTY MAYOR SPELICH TO APPROVE RESOLUTION 2026-27 “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL MAR, CALIFORNIA, REPEALING COUNCIL POLICY 313 - ORAL COMMUNICATIONS FROM THE PUBLIC DURING CITY COUNCIL MEETINGS, AND ADOPTING COUNCIL POLICY 313 - CITY COUNCIL MEETING PUBLIC PARTICIPATION” (VOTE 4-0).

Ayes: Mayor Martinez; Deputy Mayor Spelich; Councilmembers Gaasterland and Quirk; Noes: 0; Recuse:
0; Absent: 0; Abstain: 0.

ITEM 11: DEL MAR AND SOLANA BEACH JOINT FIRE MANAGEMENT STRUCTURE, STAFFING AND COST SHARING (CLERK’S FILE NO. 1101-8)
4 May 5, 2026 Item 3
City Council Regular Minutes
April 21, 2026

Page 5 of 6 ends

A presentation was provided by City Manager Jones. Interim Fire Chief Colin Stowell and Interim Fire Marshal Hans Schmidt were available to answer questions.

Council questions focused on the proposed management structure and whether it would be sufficient to oversee staff and ensure operational and prevention needs of the Del Mar and Solana Beach communities are met; estimated cost of the proposed structure in comparison to prior costs under the prior arrangement with Encinitas; duties of the proposed positions; how the positions will be shared between the cities of Solana Beach and Del Mar; current interim and future long-term cost sharing arrangement with the City of Solana Beach; Battalion Chief position schedule; potential impact of Zone 0 Regulations on future fire management structure; whether there will be any changes to the current dispatch; shifting of fire plan review and inspection from the City’s building consultant to the new fire prevention positions and whether that would result in any cost savings/efficiencies; which positions carry responsibility for weed abatement; and whether this item could be deferred to better understand costs.

There were no public speakers for this item.

Council discussion focused on the importance of understanding the costs of the proposed fire management structure; critical need to fill the proposed positions; potential to align policies and procedures between two cities; City’s obligations under ever evolving state regulations; the importance of the City’s fire department for the community’s safety; opportunity to receive better service under the proposed structure; and the potential to have a Fire Department skills demonstration day for the community in the future.

IT WAS MOVED BY DEPUTY MAYOR SPELICH AND SECONDED BY MAYOR MARTINEZ TO

APPROVE A PRELIMINARY JOINT FIRE MANAGEMENT ORGANIZATIONAL STRUCTURE FOR DEL MAR AND SOLANA BEACH; ADOPT RESOLUTION 2026-28 “A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF DEL MAR, CALIFORNIA, AUTHORIZING THE ADDITION OF ONE FIRE

MARSHAL, ONE FIRE PREVENTION SPECIALIST I/II, AND UP TO ONE FIRE BATTALION CHIEF

POSITIONS TO THE FIRE DEPARTMENT AND AMENDING THE COMPENSATION PLAN FOR FIRE EMPLOYEES”; APPROVE THE SECOND AMENDMENT TO THE INTERIM COST SHARING

AGREEMENT WITH THE CITY OF SOLANA BEACH TO ADD COST SHARING FOR FIRE

POSITIONS IDENTIFIED IN THIS REPORT AND AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND EXECUTE THE FINAL AMENDMENT; AND APPROVE A RELATED FISCAL YEAR 2025-2026 BUDGET ADJUSTMENT. (VOTE 3-1)
Ayes: Mayor Martinez; Deputy Mayor Spelich; Councilmember Gaasterland; Noes: Councilmember Quirk; Recuse: 0; Absent: 0; Abstain: 0.

ITEM 12: EXPANDED SCOPE OF WORK SCENARIOS FOR FISCAL YEAR 2026-2027 PAVEMENT MANAGEMENT PROGRAM (CLERK’S FILE NO. 901-5)
A presentation was provided by Public Works Director Joe Bride and Principal Engineer Karen Falk.

Council questions focused on which streets are included in proposed scenarios; pavement longevity expectation on arterial roads, such as Jimmy Durante Blvd, versus residential streets; streets requiring full depth repairs as opposed to patch repairs; impact of tree roots on the pavement; explanation of slurry seal coating and patch repairs; whether additional costs are anticipated for future paving projects on smaller streets due to narrow drive and heavier traffic control; potential for future cost adjustments as the project is designed; and whether heavy traffic impacts paving degradation. 5 May 5, 2026 Item 3
City Council Regular Minutes
April 21, 2026

Page 6 of 6 ends

Mayor Martinez opened the item to public comment and Stephanie Covington spoke. Mayor Martinez closed the item to public comment.

Council discussion focused on project funding; the proposed scenarios for expanded paving in Fiscal Year 2026-27; the importance of obtaining the City’s Finance Committee’s input and being fiscally responsible while prioritizing projects; methodology for Pavement Condition Index (PCI) ratings and street prioritization; aesthetics of patch repairs as opposed to complete grind and overlay and the balance between pavement aesthetics and performance; need for additional information on streets that are in upcoming Undergrounding District 2; importance of a fiscally prudent approach; whether additional borrowing from reserves would be available in the future; and whether the Council will be able to make a decision on the final pavement project scope after the bids are received and whether a re-design of the project specifications would be needed.

Council provided feedback to staff to consider when bringing this item, along with the fiscal impacts of each potential scenario, back to the Council for final direction in June.

REGIONAL ORGANIZATION AND COUNCIL COMMITTEES/SUBCOMMITTEES/COMMUNITY

ORGANIZATION REPORTS
City Council representatives reported on Civic Center Operations Guide Subcommittee; Traffic and Parking Advisory Committee; San Diego Association of Governments (SANDAG) Board of Directors; North County Transit District (NCTD); and LOSSAN Double-Tracking Task Force.

ADJOURNMENT
Mayor Martinez adjourned the meeting at 8:26 p.m.
_________________________________________
Kseniia Izgarskaia, Senior Management Analyst
6 May 5, 2026 Item 3

Vendor Payment Checks $ 2,938,991.74
Voids -
Electronic Fund Transfers (EFT) 669,411.42
Electronic Wires 116,600.87
Total $ 3,725,004.03
Approved by: Approved by:

Marco Camacho Tracy Martinez
Finance Manager/Treasurer Mayor
Date: Date:

Attachments: Check Registers

LIST OF DEMANDS

CITY OF DEL MAR
for
City Council Meeting
May 5, 2026
4/26/26
1 May 5, 2026 Item 4
04/15/2026
Check List
City of Del Mar
1 2:44:47PM
apChkLst Final Page:

Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 7700 4/16/2026 22n01 22ND DISTRICT AGRICULTURAL 15044 12/31/2025 FG AFFORDABLE HSNG - Q2 324,875.56 324,875.56 Voucher: 7700
7701 4/16/2026 coa21 COAST NEWS GROUP 00160695 3/27/2026 AD - PUBLIC HEARING STRATFORD 170.50 Voucher: 7701 00160694 3/27/2026 AD - PUBLIC HEARING EP26-017 151.13 00160697 3/27/2026 AD - PUBLIC HEARING 28TH ST 147.25
00160696 3/27/2026 AD - PUBLIC HEARING TRANSNET 120.13 589.01 7702 4/16/2026 dev02 DEVANEY PATE MORRIS & CAMERON 11560 3/17/2026 CITY ATTORNEY FEB 23,148.40 23,148.40 Voucher: 7702
7703 4/16/2026 dix01 DIXIELINE LUMBER CO 06-0638171 4/8/2026 SM TOOLS/EQUIP CS 804.57 804.57 Voucher: 7703
7704 4/16/2026 duk01 DUDEK 202601557 2/19/2026 SD LAGOON ENV SVCS JAN 21,354.08 Voucher: 7704 202602406 3/16/2026 SD LAGOON ENV SVCS JAN 7,601.25 28,955.33 7705 4/16/2026 hel04 HELIX ENVIRONMENTAL PLANNING 133039 4/2/2026 X1A CREST CANYON UG 3,864.05 3,864.05 Voucher: 7705
7706 4/16/2026 mik03 MIKHAIL OGAWA ENGINEERING12482 4/1/2026 CLEAN WATER SVCS MAR 23,936.14 Voucher: 7706 12483 4/1/2026 SAN DIEGUITO TMDL MAR 1,163.91 12486 4/1/2026 SSMP PROG SUPP MAR 457.87
12484 4/1/2026 DM TRASH DEVICE MAR 441.32 25,999.24
7707 4/16/2026 mot05 MOTOROLA SOLUTIONS, INC8282309291 4/7/2026 RADIO & BATTERIES-CS 6,455.25 Voucher: 7707 8282313169 4/13/2026 RADIO BATTERY CS 1,648.65 8282310159 4/7/2026 ANTENNA/HOLSTERS CS 270.77 8,374.67 7708 4/16/2026 pru01 PRUDENTIAL OVERALL SUPPLY132381421 4/3/2026 UNIFORMS PW - 4/3 73.17 Voucher: 7708 132381419 4/3/2026 MATS PW - 4/3 20.84
132381420 4/3/2026 MATS PW - 4/3 4.41 98.42
7709 4/16/2026 san03 SAN DIEGO COUNTY WATER AUTH. 0326-2 4/8/2026 RAW WATER MAR 158,385.60 Voucher: 7709 03252026 3/25/2026 METER UPGRADE JDB BLUFF 6,501.00 164,886.60 7710 4/16/2026 uti01 UTILITY SPECIALISTS INC 32081 3/31/2026 UP - X1A CREST CNYN FEB 34,436.25 Voucher: 7710 32080 3/31/2026 UP - 1B STRATFORD N FEB 3,112.50 32079 3/31/2026 UP - 1A STRATFORD S FEB 923.75
32082 3/31/2026 UP - X1A CREST CNYN REIMB 408.67 38,881.17 7711 4/16/2026 wex01 WEX BANK 0496-00-496530-7 4/6/2026 GAS & OIL PW 5,366.16 5,366.16 Voucher: 7711
Page: 1
2 May 5, 2026 Item 4
04/15/2026
Check List
City of Del Mar
2 2:44:47PM
apChkLst Final Page:

Sub total for EFT GENERAL ACCOUNT US BANK: 625,843.18
Page: 2
3 May 5, 2026 Item 4
04/15/2026
Check List
City of Del Mar
3 2:44:47PM
apChkLst Final Page:

Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 141018 4/16/2026 ard01 ARDURRA GROUP, INC 182850 4/7/2026 JDB BLUFF MAR 27,607.50 27,607.50 Voucher: 141018
141019 4/16/2026 asc03 ASCENT ENVIRONMENTAL INC20250258.01 - 4 3/26/2026 CONSULTING SRVCS FEB 13,902.07 13,902.07 Voucher: 141019
141020 4/16/2026 cin02 CINTAS 5328011001 4/6/2026 FIRST AID KIT SUPP PW 419.47 Voucher: 141020 5328011011 4/6/2026 FIRST AID KIT SUPP CH 121.83 541.30 141021 4/16/2026 cou03 COUNTY OF SAN DIEGO-A/REC/CLK 8937688 3/18/2026 RECORDING FEE 2.00 2.00 Voucher: 141021
141022 4/16/2026 end01 ENDURANT SPORTS LLC, DBA P2P RESCUE 13416 4/1/2026 RESCUE BOARDS CS 4,900.00 4,900.00 Voucher: 141022
141023 4/16/2026 fis12 FISHER INTEGRATED INC 2359 4/6/2026 VIDEO STREAMING MAR 1,150.00 1,150.00 Voucher: 141023
141024 4/16/2026 kat02 KATZ, SPENCER 04132026 4/13/2026 PHCC EVENT RFND 2026-027 800.00 800.00 Voucher: 141024
141025 4/16/2026 mar11 MARSHALLS INDUSTRIAL HARDWARE 799705/1 4/8/2026 TOOLS PW 186.12 186.12 Voucher: 141025
141026 4/16/2026 boh02 NANCY K. BOHL INC. DBA:, THE COUNSELING TEAM INTL INV109263 4/2/2026 EAP SERVICES APR 390.00 390.00 Voucher: 141026
141027 4/16/2026 nat16 NATIONAL SAFETY COMPLIANCE INC 104330 3/31/2026 EMPLOYEE TESTING 216.87 216.87 Voucher: 141027
141028 4/16/2026 con17 OCCUPATIONAL HEALTH CTRS, OF CALIFORNIA, A MEDICAL 90025287 4/1/2026 EMPLOYEE TESTING FEB 558.00 Voucher: 141028 90441463 4/1/2026 EMPLOYEE TESTING MAR 214.00 772.00 141029 4/16/2026 rap05 RAPOPORT, TERRENCE 04072026 4/7/2026 PERMIT REFUND 124.75 124.75 Voucher: 141029
141030 4/16/2026 sta36 STANDARD PLUMBING SUPPLY CO, DBA MWI PLUMBERS SUPPLY AGRW10 4/6/2026 WATER METER PARTS 187.77 187.77 Voucher: 141030
141031 4/16/2026 ste08 STEPHEN DALTON ARCHITECTS INC. 2520-01-02 4/1/2026 DM HOUSING STUDIES 4,415.00 4,415.00 Voucher: 141031
141032 4/16/2026 ter11 TERMINIX COMMERCIAL 470624772 4/3/2026 PEST CONTROL CH - APR 171.00 Voucher: 141032 470624616 4/3/2026 PEST CONTROL LIBRARY - APR 125.00 470624680 4/3/2026 PEST CONTROL PHCC APR 121.00 417.00
141033 4/16/2026 uni31 UNITED SITE SRVCS OF, CALIFORNIA INC 114-14216451 4/7/2026 PORTABLE RESTROOM MAR 565.25 Voucher: 141033 114-14216450 4/7/2026 PORTABLE RESTROOM MAR 265.25 830.50 Page: 3
4 May 5, 2026 Item 4
04/15/2026
Check List
City of Del Mar
4 2:44:47PM
apChkLst Final Page:

Bank : gusbnk GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 141034 4/16/2026 ver12 VERIZON U0220552 2/8/2026 TELEPHONE FEB 2.64 Voucher: 141034 Z2076264 3/8/2026 TELEPHONE MAR 2.64
Z2134361 4/8/2026 TELEPHONE APR 2.64 7.92
141035 4/16/2026 wax02 WAXIE'S ENTERPRISES, LLC. DBA, WAXIE SANITARY SUPPLY 83808769 3/3/2026 JANITORIAL SUPPLIES 2,617.12 Voucher: 141035 83867738 4/7/2026 JANITORIAL SUPPLIES 1,588.23 83858482 4/1/2026 JANITORIAL SUPPLIES 843.67
83867740 4/7/2026 JANITORIAL SUPPLIES 748.09
83867145 4/7/2026 JANITORIAL SUPPLIES 334.96
83867739 4/7/2026 JANITORIAL SUPPLIES 43.32
83867145 4/8/2026 JANITORIAL SUPP REFUND -100.67 6,074.72 141036 4/16/2026 zon02 ZONE TRAFFIC ENGINEERING, CONSULTING 25033-04 4/4/2026 TRAFFIC ENGR SRVCS MAR 1,050.00 1,050.00 Voucher: 141036
Sub total for GENERAL ACCOUNT US BANK: 63,575.52
Page: 4
5 May 5, 2026 Item 4
04/15/2026
Check List
City of Del Mar
5 2:44:47PM
apChkLst Final Page:
31 checks in this report. Grand Total All Checks: 689,418.70 Page: 5
6 May 5, 2026 Item 4
04/16/2026
Check List
City of Del Mar
1 2:14:30PM
apChkLst Final Page:

Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 4222 4/17/2026 irs01 IRS, UNITED STATES TREASURY Ben184492 4/17/2026 FEDERAL TAX: PAYMENT 43,457.79 43,457.79 Voucher: 4222
4223 4/17/2026 per01 PERS Ben184494 4/17/2026 PERS CONTRIBUTIONS: PAYMENT 56,909.71 56,909.71 Voucher: 4223
4224 4/17/2026 per02 PERS 457 Ben184496 4/17/2026 CALPERS 457 DEFERRED COMP: PAYMENT 3,238.26 3,238.26 Voucher: 4224
4225 4/17/2026 edd01 EMPLOYMENT DEVELOPMENT DEPT Ben184498 4/17/2026 STATE TAX: PAYMENT 12,836.78 12,836.78 Voucher: 4225
Sub total for GENERAL ACCOUNT US BANK: 116,442.54
Page: 1
7 May 5, 2026 Item 4
04/16/2026
Check List
City of Del Mar
2 2:14:30PM
apChkLst Final Page:

Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 7712 4/17/2026 mis07 107413 STATE ST BANK & TRUST, MS 107413 PLAN 401A Ben184488 4/17/2026 401A PLAN: PAYMENT 555.16 555.16 Voucher: 7712
7713 4/17/2026 mis08 303845 STATE ST BANK & TRUST, MS 457 PLAN OBI 303845 Ben184480 4/17/2026 MISSION SQUARE 457B: PAYMENT 10,035.10 10,035.10 Voucher: 7713
7714 4/17/2026 mis09 803808 STATE ST BANK & TRUST, MS RHS PLAN OBI 803808 Ben184490 4/17/2026 RETIREMENT HEALTH SAVINGS 3%: PAYMENT 748.81 748.81 Voucher: 7714
7715 4/17/2026 uni21 DEL MAR CITY EMPLOYEES ASSOC. Ben184482 4/17/2026 DMCEA DUES: PAYMENT 286.00 286.00 Voucher: 7715
7716 4/17/2026 nat15 NATIONAL BENEFIT SERVICES, LLC, FLEXIBLE BENEFITS DEPT Ben184486 4/17/2026 SEC. 125 FLEXIBLE SAVINGS ACCT: PAYMENT 1,856.19 1,856.19 Voucher: 7716
7717 4/17/2026 par21 U.S. BANK PARS FFC 6746022400, CITYDELMAR ATTN B BERGMAN Ben184484 4/17/2026 PUBLIC AGENCY RETIREMENT SRVCS: PAYMENT 2,179.72 2,179.72 Voucher: 7717
Sub total for EFT GENERAL ACCOUNT US BANK: 15,660.98
Page: 2
8 May 5, 2026 Item 4
04/16/2026
Check List
City of Del Mar
3 2:14:30PM
apChkLst Final Page:
10 checks in this report. Grand Total All Checks: 132,103.52 Page: 3
9 May 5, 2026 Item 4
04/20/2026
Check List
City of Del Mar
1 8:14:19AM
apChkLst Final Page:

Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 8160 4/20/2026 irs01 IRS, UNITED STATES TREASURY Q1 2026 941 04202026 4/20/2026 Q1 2026 941 158.33 158.33 Voucher: 8160
Sub total for GENERAL ACCOUNT US BANK: 158.33
Page: 1
10 May 5, 2026 Item 4
04/20/2026
Check List
City of Del Mar
2 8:14:19AM
apChkLst Final Page:
1 checks in this report. Grand Total All Checks: 158.33 Page: 2
11 May 5, 2026 Item 4
04/23/2026
Check List
City of Del Mar
1 4:15:14PM
apChkLst Final Page:

Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 7718 4/24/2026 ace02 ACE UNIFORMS LLC SD0263910 4/6/2026 UNIFORMS - FIRE 231.64 Voucher: 7718 SD0264475 4/10/2026 UNIFORMS - FIRE 48.48 SD0264551 4/10/2026 UNIFORMS - FIRE 30.17 310.29
7719 4/24/2026 zep01 ACUITY SPECIALTY PRODUCTS INC, ZEP MANUFACTURING CO 9012631233 4/8/2026 CLEANING SUPP FIRE 1,353.92 1,353.92 Voucher: 7719
7720 4/24/2026 bra17 BRAX COMPANY INC 63234 2/28/2026 27TH ST PUMP SRVCS 341.89 341.89 Voucher: 7720
7721 4/24/2026 cal81 CALLTOWER INC 203107846 3/25/2026 TELEPHONE APR 246.87 246.87 Voucher: 7721
7722 4/24/2026 cha71 CHARTER COMM HOLDINGS LLC, CHARTER COMMUNICATIONS 189125601 4/14/2026 INTERNET CH APR 1,394.57 Voucher: 7722 189123801 4/14/2026 LFGRD FIBER APR 416.48 189125701 4/14/2026 CH FIBER TO FIRE APR 416.48
189125801 4/14/2026 VIDEO TRANSPORT/PEG APR 338.39
189112801 4/14/2026 VIDEO TRANSPORT/PEG CH APR 338.39
189125401 4/14/2026 DMTV INTERNET APR 119.99
189125501 4/14/2026 PUBLIC WIFI CH APR 119.99
189125201 4/14/2026 INTERNET TV STUDIO APR 97.21 3,241.50 7723 4/24/2026 coa21 COAST NEWS GROUP 00160869 4/10/2026 AD - PUBLIC HEARING EP26-016 151.13 Voucher: 7723 00160871 4/10/2026 AD - PUBLIC HEARING EP25-136 147.25 00160870 4/10/2026 AD - PUBLIC HEARING GPA 143.38 441.76 7724 4/24/2026 cor23 CORODATA SHREDDING INC DN 1571286 3/31/2026 SHREDDING SRVCS MAR 50.82 50.82 Voucher: 7724
7725 4/24/2026 del02 DEL MAR BLUE PRINT CO, INC641431 4/10/2026 PRNTNG SRVCS P&P/SOG FIRE 35.40 35.40 Voucher: 7725
Page: 1
12 May 5, 2026 Item 4
04/23/2026
Check List
City of Del Mar
2 4:15:14PM
apChkLst Final Page:

Bank : eusbnk EFT GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 7726 4/24/2026 dix01 DIXIELINE LUMBER CO 06-0638549 4/8/2026 OPERATING SUPP PW 240.48 Voucher: 7726 06-0637877 4/2/2026 OPERATING SUPP PW 131.47 06-0637924 4/2/2026 OPERATING SUPP PW 65.74
06-0638924 4/10/2026 OPERATING SUPP PW 59.55
06-0638839 4/10/2026 OPERATING SUPP PW 32.27
06-0638143 4/6/2026 OPERATING SUPP FIRE 23.48
06-0639203 4/14/2026 OPERATING SUPP PW 23.36
06-0639686 4/16/2026 OPERATING SUPP FIRE 20.33
06-0639388 4/15/2026 OPERATING SUPP PW 15.91
06-0638268 4/6/2026 OPERATING SUPP FIRE 12.22
06-0638689 4/9/2026 OPERATING SUPP PW 1.46 626.27
7727 4/24/2026 duk01 DUDEK 202603202 4/7/2026 WATER/SEWER SRVCS 2/21-3/27 1,777.50 Voucher: 7727 202601084 2/5/2026 SD LAGOON ENV SVCS JAN 957.50 2,735.00 7728 4/24/2026 hel04 HELIX ENVIRONMENTAL PLANNING 133274 4/5/2026 RIVER PATH EXT PHASE 3 MAR 4,273.75 4,273.75 Voucher: 7728
7729 4/24/2026 adt01 JOHNSON CONTROLS SEC SOLUTIONS 42347906 4/11/2026 QTRLY SRVCS 5/1 - 7/31 1,085.42 1,085.42 Voucher: 7729
7730 4/24/2026 ful01 KURT MORGAN 45026 4/13/2026 BUSINESS CARDS 103.00 103.00 Voucher: 7730
7731 4/24/2026 nor13 NORTH COUNTY DISPATCH JPA202526-067 4/13/2026 DISPATCH FIRE - Q4 9,036.00 Voucher: 7731 202526-068 4/13/2026 DISPATCH PW Q4 421.65 9,457.65 7732 4/24/2026 opt03 OPTIMIZED INVESTMENT PARTNERS, LLC 1659 4/15/2026 INVSTMT SRVCS MAR 3,031.48 3,031.48 Voucher: 7732
7733 4/24/2026 pac28 PACIFIC MOBILE STRUCTURES INC INV-00527680 5/1/2026 MOBILE OFFICE PW MAY 299.07 299.07 Voucher: 7733
7734 4/24/2026 pru01 PRUDENTIAL OVERALL SUPPLY132383488 4/10/2026 UNIFORMS PW - 4/10 73.17 73.17 Voucher: 7734
7735 4/24/2026 gan04 WILLIAM GANDER, DBA RESITEC, LLC DM-RT20260405 4/5/2026 SOLAR MONITORING MAR 200.00 200.00 Voucher: 7735
Sub total for EFT GENERAL ACCOUNT US BANK: 27,907.26
Page: 2
13 May 5, 2026 Item 4
04/23/2026
Check List
City of Del Mar
3 4:15:14PM
apChkLst Final Page:

Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 141037 4/24/2026 sbc03 AT&T 9391059863 4/1/2026 TELEPHONE MAR 670.98 670.98 Voucher: 141037
141038 4/24/2026 bab03 BABCOCK LABORATORIES, INCCD60502-10666 4/12/2026 WATER TESTING 635.00 635.00 Voucher: 141038
141039 4/24/2026 cal67 CALIFORNIA BUILDING STANDARDS, COMMISSION 04232026 4/23/2026 BLDG STNDRDS FEE JAN/MAR 189.90 189.90 Voucher: 141039
141040 4/24/2026 emb02 CHRISTOPHER J GIAQUINTA, DBA EMBROIDERY EXPRESS 972670 4/10/2026 EMBROIDERY SRVCS PW 21.70 21.70 Voucher: 141040
141041 4/24/2026 cos04 CO'S TRAFFIC CONTROL, INC. 0030751 3/27/2026 TRAFFIC CONTROL PW 3,219.00 3,219.00 Voucher: 141041
141042 4/24/2026 deb03 DEBRA L. REILLY, A PROFESSIONAL LAW CORP 1500 2/25/2026 LEGAL FEES FEB 7,436.00 7,436.00 Voucher: 141042
141043 4/24/2026 del06 DEL MAR AUTOMOTIVE SERVICE 052278 4/13/2026 VEH MAINT PW #372 151.36 Voucher: 141043 052214 4/2/2026 VEH MAINT PW #372 124.72 276.08 141044 4/24/2026 dep07 DEPT OF CONSERVATION 04232026 4/23/2026 SMIP FEES JAN/MAR 576.12 576.12 Voucher: 141044
141045 4/24/2026 glo06 GLOBAL POWER GROUP INC.111071 4/8/2026 GENERATOR MAINT CH 932.50 932.50 Voucher: 141045
141046 4/24/2026 gov04 GOVCONNECTION, INC. 77501100 4/6/2026 TV STUDIO 120.24 120.24 Voucher: 141046
141047 4/24/2026 int09 GREGORY CONLEY, DBA INTELLIDESIGN LLC 514 4/14/2026 SCADA MAINT APR 153.13 153.13 Voucher: 141047
141048 4/24/2026 haa01 HAAKER EQUIPMENT CO INV32928 3/27/2026 EQUIP REPAIR PW 3,304.00 Voucher: 141048 INV32922 3/27/2026 EQUIP REPAIR PW 2,300.24 5,604.24 141049 4/24/2026 hom01 HOME DEPOT CREDIT SRVCS6035 3225 0103 77603/27/2026 OPERATING SUPP PW 700.39 700.39 Voucher: 141049
141050 4/24/2026 key04 KEYSER MARSTON ASSOCIATES, INC 0040623 4/13/2026 HOUSING FEE STUDY MAR 2,048.75 2,048.75 Voucher: 141050
141051 4/24/2026 lnc01 L.N. CURTIS & SONS INV1057192 4/9/2026 FIRE NOZZLE 1,676.85 1,676.85 Voucher: 141051
141052 4/24/2026 may11 MAYER, ANNISA Ref000184499 4/6/2026 UB Refund Cst #00003053 1,954.61 1,954.61 Voucher: 141052
141053 4/24/2026 par35 PARADIGM MECHANICAL CORP, SAN DIEGO REFRIGERATION 115111 3/31/2026 HVAC REPAIRS CH 2,271.25 Voucher: 141053 115112 3/31/2026 HVAC SERVICES CH 622.69 2,893.94 Page: 3
14 May 5, 2026 Item 4
04/23/2026
Check List
City of Del Mar
4 4:15:14PM
apChkLst Final Page:

Bank : gusbnk GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 141054 4/24/2026 pre06 PRECISION CONCRETE CUTTING 26-0053 2/27/2026 RISK ASSESSMENT 27,173.40 27,173.40 Voucher: 141054
141055 4/24/2026 pwl01 PWLC I, LLC 67952 4/13/2026 LANDSCAPE/TRIMMING SRVCS 12,000.00 12,000.00 Voucher: 141055
141056 4/24/2026 san138 SAN DIEGO ELEVATOR & LIFTS7103221 4/9/2026 ANNUAL ELEVATOR MTC CH 2,000.00 Voucher: 141056 7103163 4/2/2026 ELEVATOR MAINT CH APR 200.00 2,200.00 141057 4/24/2026 sdg01 SAN DIEGO GAS & ELECTRIC91137868 4/9/2026 X1A SDG&E COST 2,776,129.00 Voucher: 141057 0042 2198 4063 2 3/18/2026 UTILITIES FEB 5,629.31 2,781,758.31 141058 4/24/2026 sdg02 SAN DIEGO GAS & ELECTRIC0081 7377 2988 5 4/9/2026 UTILITIES MAR 7,819.66 Voucher: 141058 0066 5491 6833 1 4/9/2026 UTILITIES MAR 6,469.38 0066 5392 2766 7 4/9/2026 UTILITIES MAR 1,162.38
0067 3735 0888 1 4/7/2026 UTILITIES MAR 353.35
0092 4576 5583 8 4/14/2026 UTILITIES MAR 125.93
2100 0065 8024 7 4/9/2026 UTILITIES MAR 19.96 15,950.66 141059 4/24/2026 sig12 SIGNA DIGITAL SOLUTIONS INC42994704 4/11/2026 COPIER PW APR 138.74 138.74 Voucher: 141059
141060 4/24/2026 sta36 STANDARD PLUMBING SUPPLY CO, DBA MWI PLUMBERS SUPPLY AHP942 4/13/2026 WATER METER PARTS 49.11 49.11 Voucher: 141060
141061 4/24/2026 sun05 SUNBELT RENTALS INC 181908351-0001 4/1/2026 MANLIFT PW 1,273.89 1,273.89 Voucher: 141061
141062 4/24/2026 dis05 THE REINALT-THOMAS CORP, DISCOUNT TIRE 5068794296 4/9/2026 TIRE MAINT PW 296.53 296.53 Voucher: 141062
141063 4/24/2026 uni28 UNITED RENTALS INC 259769526-001 3/28/2026 BARRIER WALL PW 1,190.24 1,190.24 Voucher: 141063
141064 4/24/2026 cal86 VULCAN MATERIALS CO 6153189 4/10/2026 OPERATING SUPP PW 2,742.75 2,742.75 Voucher: 141064
141065 4/24/2026 wax02 WAXIE'S ENTERPRISES, LLC. DBA, WAXIE SANITARY SUPPLY 83882423 4/15/2026 JANITORIAL SUPPLIES 840.60 Voucher: 141065 83884169 4/16/2026 JANITORIAL SUPPLIES 461.63 83884170 4/16/2026 JANITORIAL SUPPLIES 74.81 1,377.04
141066 4/24/2026 act03 WILLIAMS SCOTSMAN INC 9025986638 4/15/2026 MOBILE OFFICE PW APR/MAY 156.12 156.12 Voucher: 141066
Sub total for GENERAL ACCOUNT US BANK: 2,875,416.22
Page: 4
15 May 5, 2026 Item 4
04/23/2026
Check List
City of Del Mar
5 4:15:14PM
apChkLst Final Page:
48 checks in this report. Grand Total All Checks: 2,903,323.48 Page: 5
16 May 5, 2026 Item 4
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:

TO: Honorable Mayor and City Councilmembers
FROM: Clem Brown, Assistant City Manager
Via Ashley Jones, City Manager
DATE: May 5, 2026
SUBJECT: Recap of the 2026 City Council Goals and Priorities Setting Workshop and Council-Approved FY 2026-27 City Work Plan
REQUESTED ACTION/RECOMMENDATION:

Staff recommends that the City Council receive this report, which includes the approved Fiscal Year (FY) 2026-27 City Work Plan reflecting Council feedback from the 2026 City Council Goals and Priorities Setting Workshop.

BACKGROUND:

On March 11, 2026, the City Council held a Goals and Priorities Setting Workshop (Workshop) to review and update the City Work Plan for FY 2026-27 in preparation for the FY 2026-27 Budget Update process. At the Workshop, the City Council received an update on work plan items that have or will be completed in FY 2025-26; reviewed and provided feedback on the FY 2026-27 City Work Plan; and considered new Council-proposed work plan items.

DISCUSSION/ANALYSIS:

The City Council was supportive of the proposed updates to the FY 2026-27 City Work Plan as presented by staff. The FY 2026-27 City Work Plan (Attachment A) reflects minor Council revisions to several Tier 3 work plan items as follows: 1) Expand the Tier 3 work plan item updating the City’s ordinance prohibiting the use of leaf blowers (regardless of power mechanism) to include identifying incentives and/or opportunities to promote electric power tools and lawn care equipment, 2) Delete a work plan item that would turn the Design Review Guidelines into an ordinance, and 3) Add a work plan item to evaluate providing health insurance benefits to City Councilmembers.

Throughout the year, staff will update the FY 2026-27 City Work Plan as needed to reflect any new work plan items approved by the City Council.

A portion of the workshop included a discussion on new work plan items proposed by individual Councilmembers for consideration by the full Council (Attachment B). Council consensus was to direct staff to evaluate making health insurance available to Councilmembers and to defer evaluation of the City process for encroachment permits that 1 May 5, 2026 Item 6
City Council Agenda Report
2026 Goals and Priorities Setting Workshop Recap
May 5, 2026

Page 2 of 3 ends

require Council approval until staff completes new regulations governing hedges and the citywide curbside management inventory in FY 2026-27.

This discussion also included an update from the City Manager that the City is in the process of developing a proactive asset management program and cyclical maintenance schedule for its field assets and facilities.

Follow Up on Public Comments
The Workshop provided an opportunity for the public to comment on the Council’s goals and priorities and the City Work Plan. During the meeting, several public comments were received that required further staff evaluation and follow-up, as summarized below.

Resident Peter Lasensky presented a report to the City Council and staff on observed potential safety issues near the Del Mar Civic Center and the downtown business district.

Staff subsequently reviewed those concerns and provided a detailed response to Mr.

Lasensky, which is included as Attachment C.

Resident Greg Rothnem expressed concern about the enforcement of traffic laws on cyclists and public safety. Council consensus was for staff to request a public safety presentation from the Sheriff’s Captain at a future City Council meeting before summer and to look into bringing back “Coffee with the Sheriff” community events. A public safety presentation, including information on bike/e-bike safety, will be provided by Sheriff Captain Watts to the City Council on June 2, 2026. Notification of the presentation has also been provided to Mr.

Rothnem. Staff is also working with Captain Watts to schedule future “Coffee with the Sheriff” or similar community outreach/engagement events.

Several members of the public requested that the City adopt a Native Plant Ordinance, consistent with a recent action by the City of Encinitas. Encinitas’ ordinance exempts single family development from the regulations. As described to the City Council by staff during the workshop, Del Mar already has many requirements in place regarding use of native plants, including the City’s Local Coastal Program and implementing ordinances require the use of native plant species (primarily in the overlay zones where there are sensitive coastal resources) for both new and redevelopment projects; adopted regulatory standards for SB9 projects and Objective Design Standards incorporate requirements to use native plant species; and the Community Plan Environmental Management Element and the adopted Design Guidelines include provisions to encourage the retention and use of native species while specifying that non-native flowers or invasive species should not be used in proximity to native plant communities. For these reasons, there was no Council consensus to add adoption of a Native Plant Ordinance to the City work plan at this time.

FISCAL IMPACT:

There is no fiscal impact or action to be taken by the City Council related to this agenda item.

Funding needed for any approved FY 2026-27 work plan items will be incorporated into the proposed FY 2026-27 Budget Update planned for presentation to the City Council in June 2026.
2 May 5, 2026 Item 6
City Council Agenda Report
2026 Goals and Priorities Setting Workshop Recap
May 5, 2026

Page 3 of 3 ends

ENVIRONMENTAL IMPACT:

The proposed City Council action does not constitute a “project” under the definition set forth in the California Environmental Quality Act (CEQA) Guidelines Section 15378 because it will not have the potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA. No further action under CEQA is required.

ATTACHMENTS:

Attachment A – Final FY 2026-27 City Council Goals and Priorities Attachment B – Council-identified Proposed Work Plan Items Attachment C – Staff Response to Peter Lasensky
3 May 5, 2026 Item 6
Reference
No. Item Name Description Status Department(s)
1 City Website ADA
Compliance
Evaluate City Website ADA compliance and implement solutions to maintain compliance and meet the newly released DOJ mandate by April 2027 as required by law.

Staff is working with its website hosting vendor to analyze current state of compliance and evaluate solutions.

Administrative Services
Information Systems
2 Enterprise Resource
Planning (ERP) System
Implementation Process
Timely selection and implementation of a new ERP system prior to the current system sunset in March 2027. Work on this item began in mid2024.

Council approved an agreement with Tyler Inc. for ERP Pro 10 on December 15, 2025. Project implementation began in January 2026, and will be completed in phases. Core
modules are targeted for implementation by March 2027,
and peripheral modules are targeted for implementation by December 2027.

Administrative Services
3 Participation in Multiple
SANDAG Major Projects:
- San Diego LOSSAN Rail
Realignment
- DM Bluff Stabilization 5
- DM Bluffs Access
Improvements
- San Dieguito Double
Track & Special Events
Platform
On-going coordination and work with SANDAG and the public on significant CIP projects happening in parallel, including the San Diego LOSSAN Rail Realignment Project; Del Mar Bluff Stabilization Project 5; Del Mar Bluffs Access Improvements Project (informed by the Coastal Connections Conceptual Planning Study); and the San Dieguito Double Track and Special Events Platform project, which involves relocation of City water/wastewater utility lines, a pedestrian undercrossing, license agreements, and an encroachment permit.

Coordination and participation with SANDAG on various
SANDAG projects affecting Del Mar is ongoing and
involves a substantial amount of City staff time from
multiple departments. For the San Diego LOSSAN Rail
Realignment project this includes working with SANDAG on a Memorandum of Understanding (MOU) between the two
agencies that would allow City staff and its consultants to participate in the environmental review process;
commenting on a joint Notice of Preparation/Notice of
Intent (NOP/NOI) in Fall 2026; and exploring potential
lobbying oppertunities at the apporiate time.

City Manager's Office
Planning
Public Works
City Attorney
4 LAFCO Municipal Service
Review (New)
Non-discretionary participation in a LAFCO Municipal Service Review of the Del Mar and Solana Beach to evaluate the availability and adequacy of local governmental services and governance
responsiveness relative to community needs and is required on a fiveyear rolling basis by the Commission.

Not started.

City Manager's Office
Planning
Public Works
Administrative Services
City Attorney
5 Fire Management Services
Transition (New)
In partnership with the City of Solana Beach, prepare for Encinitas to exit the current agreement for shared Fire Management Services effective March 31, 2026, and establish a new shared fire management command structure and cost sharing arrangement with the City of Solana Beach. To be followed by a joint
evaluation/analysis of long-term service options, such as through a JPA.

Transition is currently underway. Next steps include:
completion of recruitment processes to hire a permeant
Fire Chief and Fire Marshal; RFQ to retain a consultant to evaluate long term options; completing the transition of training, station inventory and other administrative
processes; and Council consideration of a cost sharing
agreement with the City of Solana Beach.

City Manager
Administrative Service
Fire
TIER 1: Essential Services (State Mandated/Legally or Contractually Required) Attachment A 4 May 5, 2026 Item 6
Reference
No. Item Name Description Status Department(s)
TIER 1: Essential Services (State Mandated/Legally or Contractually Required) 6 Process Ordinances to
create incentives and an
Affordable Housing
Overlay Zone - (6th Cycle
Housing Element Program
1D and 1I)
Utilize data from Phase II studies completed January 2023 to prepare Ordinance/LCPA creating an overlay zone to apply objective design standards and provide site-specific incentives for affordable housing projects on sites relied upon for the 6th Cycle Housing Element. Will involve preparation of visual concepts and discussion of options related to potential scale and compatibility of development that could occur. Action is required per Housing Element Program 1D due to production of less than 30 lower income units by April 2025.

Estimated completion of Visual Concepts for Council review by June 2026 and new Overlay Zone to City Council by
December 2026
Planning
7 Prepare Fair Housing
Materials (6th Cycle
Housing Program 6B)
Prepare and publish Fair Housing Materials in English and Spanish in order to implement a component of Program 6B, Affirmatively Furthering Fair Housing. Materials will be made available on the City's website and local non-profits.

Estimated Completion in September 2026 Planning
8 Fairgrounds Housing
Strategy (6th Cycle
Housing Element Program
3A)
Secured Exclusive Negotiating Rights Agreement (ENRA) with 22nd District Agricultural Association (DAA) in March 2024. ENRA expires April 15, 2027. City is reviewing task orders prepared by DAA's consultant Harris Associates and processing additional task orders with City consultants SDA and KMA to complete due diligence analysis to facilitate site selection per the ENRA and negotiation of a lease agreement that aligns with the Fairgrounds master planning. process.

In-process. Continue to implement terms of ENRA
including: completion of due diligence studies through
March 2026, completion of conceptual designs for three
sites in Del Mar by September 2026, Council and District to discuss and select housing site March through October
2026. Target is ground lease agreement by November 2026 and RFP for solicitation of affordable housing developer to follow.

Planning
City Manager's Office
9 Affordable Housing on CityOwned Properties at 10th
Street (6th Cycle Housing
Element Program 3B)
Pursue declaration as exempt per Surplus Lands Act and process accordingly including noticing, RFP for developer solicitation, and ground lease agreement. As first priority, facilitate development project on City-owned vacant lot on 10th Street (i.e., CEQA and entitlements to develop 4-8 units for lower income households and building permit by 2027. City Council allocated $500,000 to program for FY 2026-2027.

In-process. City Council Resolution February 17, 2025 to declare 10th Street SLA exempt. City is implementing
additional steps in consultation with HCD per SLA and
pursuing project financing opportunities.

Planning
10 Affordable Housing on CityOwned Properties at 28th
Street (6th Cycle Housing
Element Program 3B)
Pursue declaration as exempt per Surplus Lands Act and process accordingly including noticing, RFP for developer solicitation, and ground lease agreement. Facilitate development project on Cityowned vacant lot on 28th Street (i.e., CEQA and entitlements to develop 3-4 units for lower income households and building permit by 2027. City Council allocated $500,000 to program for FY 2026-2027.

In-process. City Council Resolution to declare 28th Street SLA exempt. City is implementing additional steps in
consultation with HCD per SLA and pursuing project
financing opportunities. Targeting Spring 2026
Planning
11 General Plan Update: Open
Space Element Update (SB
1425)
State law requires the City update its Open Space Element by January 1, 2026, to address specified climate resilience and rewilding criteria to provide coordinated mitigation of impacts to new development.

Anticipated to start in April 2026 Planning
Attachment A 5 May 5, 2026 Item 6
Reference
No. Item Name Description Status Department(s)
TIER 1: Essential Services (State Mandated/Legally or Contractually Required) 12 Residential Care Facilities
(6th Cycle Housing
Element Program 4A)
Prepare and process Ordinance/LCPA to clarify this land use type and bring the regulations into compliance with State law. City is using HAP Grant funds with target of City Council by September 2026.

In process. Anticipated to complete September 2026 Planning and City Attorney 13 Emergency Shelters,
Transitional Housing,
Supportive Housing, and
Low Barrier Navigation
Centers (6th Cycle
Housing Element Program
4B)
Prepare and process Ordinance/LCPA for compliance with State law.

Develop procedures and informational handouts to connect people to resources. City is using HAP grant funds with target of City Council by September 2026.

In process. Anticipated to complete September 2026 Planning and City Attorney 14 Additional Incentives to
Facilitate Affordable
Housing
City Council will provide direction on potential amendments to existing ADU incentive programs adopted in December 2023 and address homesharing opportunities (i.e. seniors, students). This relates to HE Programs 1I, 4C, 7G, and 7H.

In process. Anticipate City Council consideration by June 2026; then processing of Ordinance by June 2027 Planning 15 Reasonable
Accommodations
Regulation Zone Code
Amendment
Prepare and process an Ordinance to create a new Del Mar Municipal Code Chapter that will update regulations for reasonable accommodations requests consistent with applicable State and Federal Fair Housing regulations. Relates to HE Programs 7C and 7F. Timing correlates to 4A/4B amendments in process.

In process. Anticipated to complete September 2026 Planning and City Attorney 16 Update to ADU Sample
Floor Plans (New)
AB 1332 went into effect on January 1, 2025, and requires local agencies to establish a process for the preapproval of architectural and design plans for ADUs. This requires jurisdictions to create a process for reviewing and approving preapproved ADU plans submitted by applicants. While the City does have preapproved ADU plans available, these plans need to be revised to incorporate city development standards.

Anticipated to start in FY2027 Planning
17 Camino del Mar Bridge
Replacement Project
Replace Camino del Mar Bridge over San Dieguito River in accordance within Federal Highway Bridge Program requirements.

Design and permitting documents complete; working
through Caltrans/FHWA review and approval. Hiring
Construction Management & Inspection firm. Bid phase
anticipated to begin July 2026, construction award in
December 2026.

Public Works
Planning
18 Riverpath Del Mar Phase 3 Extend Riverpath Del Mar from Grand Avenue Bridge to Crest Canyon.

The City has received preliminary approval for a $1.3M
pass-through grant from the Wildlife Conservation
Board/National Parks Service. Construction mostly likely needs to occur in 2027 to accomodate next steps in grant process. These grant funds will significantly reduce project funding gap to enable project to proceed with certainty next calendar year.

Public Works
Planning
Attachment A 6 May 5, 2026 Item 6
Reference
No. Item Name Description Status Department(s)
TIER 1: Essential Services (State Mandated/Legally or Contractually Required) 19 Utility Undergrounding
District X1A (Crest
Canyon)
Undergrounding of above ground dry utilities into joint trench and underground service laterals.

Council awarded the City construction contract and the
SDG&E cost agreement in September 2025. The City
construction notice to proceed was issued in October 2025, with completion anticipated by October 2026. Staff
estimates the utility companies completion, including pole removals, by Spring 2027.

Public Works
City Manager's Office
20 Utility Undergrounding
District 1B (Stratford
North)
Undergrounding of above ground dry utilities into joint trench and underground service laterals.

SDG&E 60% design completed in February 2026, and
under review by City. Final design and bidding anticipated in CY 2026. Construction start anticipated the second half of FY2026-27.

Public Works
City Manager's Office
21 Utility Undergrounding
District 25th Street (20A)
Undergrounding of above ground dry utilities into joint trench and underground service laterals. Funding included as part of Rule 20A.

Design to start in FY 2025-26, as part of District 2 design.

Construction needs to be completed by December 2030 to
use 20A funds.

Public Works
City Manager's Office
22 Utility Undergrounding
District 2 (Beach Colony)
Undergrounding of above ground dry utilities into joint trench and underground service laterals.

Design of entire District to begin in FY2025-26, with
construction to occur in two phases (2A & 2B), with the potential to construct entire District by 2030 pending
funding availablity.

Public Works
City Manager's Office
23 Undergrounding Financing
Analysis
Update the Finance-As-You-Go cash flow modeling to identify potential opportunites for strategic and fiscally responsible financing to improve timing for Undergrounding Program completion and reduce overall costs.

Staff to work with the Undergrounding and Finance
Committees to propose financing guidelines for Council
consideration and complete financing modeling. Work will occur in FY 2025-26 and FY 2026-27.

Public Works
Administrative Services
Attachment A 7 May 5, 2026 Item 6
Reference
No. Item Name Description Status Department(s)
1 Cost Allocation Plan
Update
The last update to the City's cost allocation plan was
completed internally in 2016, and needs to be updated.

Industry best practice is to complete an update every
three years. This is a multi-year process that is expected to begin in July 2025 and involves issuing a Request for Proposal (RFP) to hire a consultant to assist with this effort.

Completed an RFP solicitation process and a contract
negotiation. Council approved the contract with
Clearsource Financial Consulting on January 20, 2026,
with the goal of completing an updated Cost Allocation
Plan by end of FY 2026-27.

Administrative Services
2 User Fee Study
The City plans to conduct a Comprehensive User Fee
Study to evaluate and update its fee structure and rates, account for total service costs and desired cost recovery, and to maintain equity and legal compliance. The City's last fee study was completed in 2019. Industry best
practices recommend comprehensive updates every five
years.

Administrative Services
3 Civic Center Operations
Guide
Comprehensive update to the City’s facility use policies, including proposed updates to the list of eligible nonprofits.

Staff will work with the Council Subcommittee
(Spelich/Gaasterland) to prepare policy recommendations for Council consideration by end of 2026.

Administrative Services
Community Services
4 Climate Action Plan
Update
With support from a consultant, staff will update the City's 2016 Climate Action Plan, Greenhouse Gas (GHG)
Inventories, and mitigation strategies to align with other CAPs in the region and industry best practices.

Staff issued RFQ in February 2026 to hire a technical
consultant to assist the City developing new GHG
inventories, updating the CAP, associated mitigation
strategies, and monitoring. In FY2024-2025, staff applied for Cycle 6 SGIP grant funds to complete the update,
funds were awarded in January 2026. The CAP Update will begin in FY2025-2026, with the bulk of work occuring in FY2026-2027.

City Manager's Office
5 Solar Energy Partnership
(6th Cycle Housing
Element Program 6D)
Partner with programs like CEA or the Center for
Sustainable Energy to install solar on multi-unit, lower income housing to meet renewable energy goals in
Climate Action Plan.

Staff is analyzing available programs, but has not yet
entered into a partnership.

City Manager's Office
Planning
6 Public Right of Way (ROW)
Vegetation Maintenance
Regulations
Development of an Ordinance regulating the maintenance
of private property vegetation and trees by private property owners, if the vegetation encroaches on the City's right-ofway.

Research started. Anticipated completion by Fall 2026.

City Manager's Office:

Public Works:

Planning: and
City Attorney's Office
7 Shores Park Master Plan
Coordinate with a consultant to develop three master plan alternatives for Shores Park. The three draft designs will then be refined to a final park Master Plan, which will include cost estimates for the future construction of the park and community building.

Estimated completion by Fall 2026. City Manager's Office TIER 2: Important Items that Support City Operations/Values (Not Mandated/Legally Required) Attachment A 8 May 5, 2026 Item 6
Reference
No. Item Name Description Status Department(s)
TIER 2: Important Items that Support City Operations/Values (Not Mandated/Legally Required) 8 Housing Acceleration
Program (HAP) Grant
Funding - Cycle 2
SANDAG awarded Cycle 2 HAP grant funding (October
2023) for implementation of the City's Housing Element
including $1.5 million capital funds for Fairgrounds
Housing project and $181,000 planning funds for
Objective Design Standards and 4A/4B Supportive
Housing Ordinance. Funding applies to work starting
January 1, 2024. Timing to expend HAP grant funds was
extended from March 2026 to August 2026.

In-process through September 2026 to complete quarterly reporting. Planning
9 Tree, Scenic Views, and
Sunlight (TSVS) Hedge
Regulations
Prepare and process Ordinance. Hedge regulations were
"decoupled" from the TSVS Ordinance and will be
processed separately.

Anticipated to start in FY2027. Planning
10 Comprehensive Tree
Policy and Regulatory
Standards Update
Revise existing City tree policies for both public and
private trees, with an overall goal of protecting and
enhancing the City’s urban forest tree canopy while
managing the City’s wildfire risk.

This project will be deferred to align with the State's future implementation of "Zone Zero" defensible space
regulations, anticipated in mid 2026.

Planning
11 Amend Sand Compatibility
Opportunistic Use
Program (SCOUP) Permits
with Resource Agencies to
Account for Change in San
Dieguito Lagoon
Conditions
Prepare and process permit applications with United
States Army Corps of Engineers (USACE) and Regional
Water Quality Control Board (RWQCB) to amend the
existing SCOUP permits to allow the City to accept beach quality sand for beach nourishment when available. The
permit issued by USACE in July 2024 impacted the
feasibility of City implementation due to the restrictive limits on sediment quantities imposed and USACE's large volume sand placement in Encinitas and Solana Beach in
2024.

In process and will be further evaluated for feasibility due to USACE project Planning
12 San Dieguito Lagoon
Shoreline Protection
Planning Project
(Levee/Trails) and
Implementation of State
Parks Grant Funding
City and San Dieguito River Park JPA are coordinating on a joint project to develop living levees and trails along the north and south banks of the San Dieguito River. State
Parks awarded $500,000 grant funding to City and $1.3
million to the SDRP JPA. The City executed task orders
with Dudek ($500,000) and kicked off work in January
2025 to complete environmental, engineering, and
permitting task orders. A MOU with SDRP JPA will be
executed to facilitate completion of additional task orders using grant funds through June 2027. This effort
correlates to new City CIP project.

In-process through June 2027. Planning
Public Works
13 Review and Update the
Carmel Valley Precise Plan
(CVPP)
Comprehensive review and potential updates to the
CVPP, through the appropriate process (entitlements,
environmental review, public participation, etc.), as may be recommended by staff/City Attorney's office.

The City Attorney initiated the review of the CVPP. Should the CVPP need to be updated, a completion date of Fall
2026 is anticipated.

Planning
City Attorney
Attachment A 9 May 5, 2026 Item 6
Reference
No. Item Name Description Status Department(s)
TIER 2: Important Items that Support City Operations/Values (Not Mandated/Legally Required) 14 Evaluate updating Del Mar
Municipal Code Chapter

24.70 (lot line adjustments)
Evaluate updating lot line adjustment/lot consolidation regulations, with consideration of requiring a lot line adjustment parcel map for any lot line adjustments or lot consolidation. Update would require processing a Zone
Code Amendment and preparing an Ordinance; Planning
Commission recommendation and City Council
introduction and adoption of Ordinance.

Estimated Completion in December 2026 Planning and
Engineering
15 General Plan Amendment,
Zoning Code Amendment,
Local Coastal Program
Amendment, and Rezone
of Vacant Land (6th Cycle
Housing Element Program
1E) (New)
Prepare and process amendments and rezone of vacant
land on Bluff and South Stratford Properties to 20-25
du/ac by right via overlay zone to create capacity for at least 54 lower income units. Will require Council and
Coastal Commission approval actions.

Anticipated to start in FY2027 Planning
16 Update to CEQA
Guidelines (New)
Staff initiated item based on legislative change requiring an update to the California Environmental Quality Act
(CEQA) Guidelines to identify the standard mitigation,
monitoring, and reporting protocols that the City applies to development projects that are required to be processed
through a ministerial permit decision process. Prepare and process a Resolution.

Anticipated to start in FY2027 Planning
17 San Dieguito Drive
Improvements
Construction of San Dieguito Drive between Racetrack
View Drive and Oribia Road as part of an approved
assessment district.

Construction anticipated after Work Zone 1 of UUD X1A
(Crest Canyon) in FY 2026-2027, with a likely start of
Summer 2026.

Public Works
City Manager's Office
Planning
18 29th Street Seawall and
Beach Access
Design and permit the northern half of the sea wall and beach access.

Conceptual design and cost estimate completed FY 2025-
2026. Design and permitting is targeted to begin CY 2026 and construction start in FY2026-2027.

Public Works
19 Minor Bridge Repairs
Critical bridge infrastructure repairs recommended by
Caltrans as a result of annual inspection; concrete repairs at 3 of the City's bridges (Via de la Valle, San Dieguito River at Jimmy Durante Blvd, and Camino del Mar at
Jimmy Durante Blvd).

Project will need to be designed and put out for public bid.

NCTD permit required for two railroad overhead bridges. Public Works Attachment A 10 May 5, 2026 Item 6
Reference
No. Item Name Description Status Department(s)
TIER 2: Important Items that Support City Operations/Values (Not Mandated/Legally Required) 20 Stratford Court South
Pavement Improvements
Paving improvements for the Stratford Court South area
following the undergrounding project. Grind & overlay
improvements for low PCI (Pavement Condition Index)
streets of Stratford Court from 4th St to 12th St, Little Orphan Alley, and Melanie Way. Pavement sealing
application for other streets within the Stratford Court South UUD 1A District with trench lines.

Construction targeted after UUD 1A (Stratford Ct South) in FY 2026-2027. Public Works
21 Crest Canyon Pavement
Improvements
Paving Improvements for the Crest Canyon area following the undergrounding project. Grind & overlay
improvements for portions of low PCI (Pavement
Condition Index) streets of Zuni Dr, Avenida Primavera, and Serpentine Dr. Pavement sealing application for Crest Road and adjacent streets with trench lines.

Construction targeted after UUD X1A (Crest Canyon) end
in FY 2027-2028. Public Works
22 Stratford Court North
Pavement Improvements
(New)
Paving improvements for the Stratford Court North area
following the undergrounding project. Grind & overlay
improvements for low PCI (Pavement Condition Index)
streets and pavement sealing application for other streets within the Stratford Court North UUD 1B District with
trench lines.

Construction targeted after UUD 1B (Stratford Ct North) in FY 2027-2028. Public Works
23 City Hall IPE Wood
Refinishing Project (New)
The project requires power washing, sanding, cleaning,
staining, and sealing of all the IPE wood at the Del Mar Civic Center located at 1050 Camino del Mar.

Project to be bid and completed in FY 2026-27. Public Works 24 Coast Boulevard
Stormwater Analysis and
Infrastructure Alternatives
Study (New)
Historically, the Coast Boulevard area from 17th Street to 22nd Street has been subject to heavy flooding. A
technical study with conceptual cost estimates would be completed that analyzes existing hydrologic/hydraulic
conditions, summarizes environmental impacts, and
develops alternatives to mitigate stormwater drainage
issues.

Study to be completed during first half of FY 2026-27. Public Works 25 Speed Survey Segments
In FY25-26, Council directed staff to work with the Traffic and Parking Advisory Committee (TPAC) to identify
roadway segments for speed surveys.

On December 2, 2025, TPAC identified the following
speed survey segments: Jimmy Durante Blvd. from Via de
La Valle to the San Dieguito Bridge; Jimmy Durante Blvd. between the San Dieguito Bridge and Camino del Mar; and Camino del Mar from 4th Street to Carmel Valley Road.

The speed survey results will be presented to TPAC for
recommendation and then to Council for consideration.

Public Works
Attachment A 11 May 5, 2026 Item 6
Reference
No. Item Name Description Status Department(s)
1 Amend City Appeals
Procedure Consider
Modifications to
DMMC
Evaluate options to amend the City's appeals
procedure and provide recommendations and
options to the City Council for consideration to be
started in FY 25-26 or thereafter as practical
without delaying of deferring other items.

Appeals procedures used by other agencies in the County are currently being researched. Staff will work with the Attorney's Office and Planning Department to review and develop potential modifications and will bring a recommendation to the City Council for consideration. Adoption of revised appeal procedures will require a public hearing and ordinance amending the Del Mar Municipal Code.

Administrative Services
2 Citywide Plaque
Policy
Development of a City plaque policy that is
consistent with the City's branding guide for
consideration by the City Council.

Work will begin in Spring 2026. The item is on the proposed Parks & Recreation Committee Work Plan for FY2026-27. Staff will draft the policy and present the item for Parks & Recreation Committee review and feedback prior to City Council consideration.

City Manager's Office
Planning
Public Works
3 Solar Capacity on
City Owned property
Evaluate the possibility of increasing the City’s
solar capacity on City owned property.

Work was initiated in FY2025-26. Staff have identified specific City facilities that have the capacity for solar. The Sustainability Advisory Committee (SAC) is supporting staff in researching funding prospects to support City electrification and the expansion of solar on City facilities. Staff is monitoring opportunities for funding through the Clean Energy Alliance and the California Energy Commission Equitable Decarbonization Program. Staff is also working with Public Works to understand the type of solar systems that are needed.

City Manager's Office
4 Adopt-a-Spot
Program Update
(New)
Complete important updates to the City's Adopt-aSpot Program to create a formalized program policy, application, and agreement process.

This item is on the proposed Parks & Recreation Committee Work Plan for FY2026-27. City Manager's Office
5 Leaf Blower
Prohibition
Ordinance Update
(New)
Council to consider adoption of an ordinance
amending the City’s Municipal Code to address
the use of battery-operated leaf blowers within the
existing leaf blower prohibition. Additionally, Staff
will research outreach and incentive opportunities
to promote the use of electric power tools, lawn
movers, weedwhackers, etc.

Not started. Estimated by the end of 2026.

City Manager's Office
Planning
City Attorney's Office
TIER 3: Non-Essential Work Plan Items That Could be Deferred or Eliminated (Not Required) Attachment A 12 May 5, 2026 Item 6
Reference
No. Item Name Description Status Department(s)
TIER 3: Non-Essential Work Plan Items That Could be Deferred or Eliminated (Not Required) 6 Major Arterial Median
Improvements
Design of drought tolerant landscaping and
irrigation efficiency enhancements along major
arterial median segments, currently planned for
four locations as Phase I of project.

CDM 15th Street to San Dieguito River Bridge;
Jimmy Durante Blvd/Via De La Valle Triangle;
Jimmy Durante Roundabout to CDM Merge; and
CDM 4th to 9th Street.

Conceptual design completed in FY 2025-2026. Final design is anticipated to start CY 2026 with first phase of construction FY2027- 2028. Work will continue on this project as time permits based on CIP project management staff capacity.

Public Works
7 City Facilities Gas
Appliances Inventory
Development of a policy that prioritizes the
purchase of electric appliances when possible for
recommendation by Sustainability Advisory
Committee and consideration by the City Council.

Work was initiated in FY2025-26. Staff has identified the appliances for the inventory.

Public Works
City Manager's Office
8 Public Works Facility
Improvements (New)
Replace antiquated facilities with new office
modular building, Locker Building, Warehouse,
Workshop, Wash Rack, and Equipment
Enclosure.

Schedule Coincides with San Dieguito Lagoon Shoreline Protection Project which will require partial demolition of Del Mar Public Works Facility.

Public Works
City Manager's Office
9 City Councilmember
Health Insurance
(New)
Staff will evaluate the process and options for
providing City councilmember health insurance
benefits, including a regional comparison for
Councilmember consideration.

Some initial research was completed previously as part of the Council Compensation Ballot Measure. Staff will bring an item to Council for consideration by the end of 2026.

Administrative Services
Attachment A 13 May 5, 2026 Item 6
Reference No. Item Name Description Status Department(s) 1 Annual Wastewater System
Priority Improvements
Wastewater System repairs and
improvements.

In FY 2025-2026, grant application,
federal environmental reviews, and work
plan were prepared for the USEPAfunded wastewater and storm drain improvements project (FY24 Community
Grants). In FY 2026-2027, design to be
completed.

Public Works
2 Annual Storm Drain System
Priority Improvement
Replace storm drain facilities that have
surpassed their useful life.

In FY 2025-2026, grant application,
federal environmental reviews, and work
plan were prepared for the USEPAfunded wastewater and storm drain improvements project. In FY 2026-2027,
design to be completed.

Public Works
3 Annual Bike Route Repairs
Repair bike lanes on major arterials;
CDM, JDB, Via de la Valle, Carmel
Valley Road.

In FY 2026-2027, work will be completed
under the scheduled Pavement
Management Program.

Public Works
4 Annual Pavement
Management Program
Expanded annual pavement program to
perform roadway repairs to major
arterials and residential streets.

In FY 2026-2027, proposed pavement
improvements to be completed in various
areas around the City, as described in
Pavement Management Program Update
(Attachment F).

Public Works
5 Annual Small Area
Pavement Repairs
Citywide small area asphalt
paving/repairs.

Occurs once or twice per year depending
on repair needs. Public Works
6 Major Facility Repairs
Essential building (City Hall, Library,
Public Works, Community Services,
etc.) repairs including exterior,
doors/windows, electrical, plumbing,
HVAC, fire and security systems.

In FY 2026-2027 staff will complete
repairs as may be needed to essential
facilities, such as public restrooms,
Council Chambers, Civic Center,
Powerhouse, etc.

Public Works
Significant Annual Public Works Maintence/Repair Projects Attachment A 14 May 5, 2026 Item 6
FY 2026-27 City Council Goals & Priorities Workshop
List of Council-Identified Proposed Work Plan Items
1) Council Health Insurance. Discuss City-sponsored health insurance coverage for Councilmembers on a go-forward basis.
2) Additional Maintenance Projects. Discuss repainting or refurbishing metal railings on Camino del Mar near dog beach bridge and Powerhouse Park lawn maintenance. 3) Standardization of Encroachment Permit Review. Discuss options for a standardized review of encroachments that would be based on a holistic approach (Exhibit 1).

Attachment B 15 May 5, 2026 Item 6
Daily Construction Report Thursday, March 5th, 2026
City of Del Mar
1050 Camino Del Mar, Del Mar, California 92014, United States Job Number: 2026-03
Time Temp Hum W-Dir W-Speed W-Gust Precip Condition
3 AM 56.8°F 92% SSE 6 MPH 9 MPH 0.0 in
7 AM 55.6°F 87% S 3 MPH 5 MPH 0.0 in
11 AM 62.8°F 64% WNW 6 MPH 7 MPH 0.0 in
3 PM 66.0°F 60% W 10 MPH 11 MPH 0.0 in
7 PM 60.6°F 70% WNW 5 MPH 7 MPH 0.0 in
11 PM 55.9°F 95% SSE 3 MPH 5 MPH 0.0 in

GENERAL NOTES
MAR 5, 9:57 AM (PST) POSTED BY PETER LASENSKY
9th Street at Camino Del Mar [Lat/Long: 32.953319, -117.262961] The lack of maintenance on the storm drain has caused a build up of leaves and pine needles causing water to go around the storm drain creating large deep puddles in the intersection which are interrupting traffic and exacerbating the amount of water already in those areas.

WEATHER
Overcast
Overcast
Sunny
Sunny
Clear
Mist
Command Post | City of Del Mar | March 5th, 2026 | Page 1 of 7 v3 Attachment C 16 May 5, 2026 Item 6
MAR 5, 4:39 PM (PST) POSTED BY PETER LASENSKY
9th Street at Camino Del Mar [Lat/Long: 32.953319, -117.262961] The discoloration is evidence of water ponding due to improper slope in the gutter.

SAFETY OBSERVATION
MAR 5, 9:38 AM (PST) POSTED BY PETER LASENSKY
Del Mar City Hall [Lat/Long: 32.954323, -117.263557]
This is an example of a design flaw that allows stormwater to come up over the curb requiring the city to put sandbags to redirect the water which creates a trip and fall hazard for pedestrians. Since these sidewalks will remain for decades it's likely that there will be numerous trip and fall issues that the city (Del Mar citizens) becomes responsible for paying.

Command Post | City of Del Mar | March 5th, 2026 | Page 2 of 7 v3 Attachment C 17 May 5, 2026 Item 6
MAR 5, 9:41 AM (PST) POSTED BY PETER LASENSKY
Coya Peruvian Secret [Lat/Long: 32.956194, -117.264214] There's a restaurant called Coya which makes Peruvian food. I spoke with the owners who said that prior to the road improvements that were done, they had no problem with water entering their restaurant. However after the work was completed they began getting flooded inside the restaurant. Somebody, made amateur changes to the drainage to try and rectify the situation which did not help.

Command Post | City of Del Mar | March 5th, 2026 | Page 3 of 7 v3 Attachment C 18 May 5, 2026 Item 6
MAR 5, 4:14 PM (PST) POSTED BY PETER LASENSKY
9th Street at Camino Del Mar [Lat/Long: 32.953319, -117.262961] This is an example of the issue with the cross walks settling unevenly creating potential trip and fall claims. The city could be financially due to the level of the blocks greater than 1/4" difference.

Command Post | City of Del Mar | March 5th, 2026 | Page 4 of 7 v3 Attachment C 19 May 5, 2026 Item 6
MAR 5, 4:16 PM (PST) POSTED BY PETER LASENSKY
Del Mar City Hall [Lat/Long: 32.954323, -117.263557]
This is a photo looking west from the top of the ramp looking down. the curb is part of the planter.

Command Post | City of Del Mar | March 5th, 2026 | Page 5 of 7 v3 Attachment C 20 May 5, 2026 Item 6
MAR 5, 4:28 PM (PST) POSTED BY PETER LASENSKY
9th Street at Camino Del Mar [Lat/Long: 32.953319, -117.262961] This photos were taken the 9th street intersection with Camino Del Mar.

Command Post | City of Del Mar | March 5th, 2026 | Page 6 of 7 v3 Attachment C 21 May 5, 2026 Item 6
MAR 5, 4:40 PM (PST) POSTED BY PETER LASENSKY
Del Mar City Hall [Lat/Long: 32.954323, -117.263557]
This is a light post with open electrified wiring, the cover is on the sidewalk next to the lamp post.

Command Post | City of Del Mar | March 5th, 2026 | Page 7 of 7 v3 Attachment C 22 May 5, 2026 Item 6
Sta responses to the March 9, 2026, report provided to City Council and the City Manager from resident Peter Lasensky. Sta’s responses are titled to correlate with the report.

MAR 5, 9:57 AM, 9th Street at Camino del Mar (CDM)
The subject storm drain inlet receives continuous maintenance before, during, and after heavy rain events. The challenge is the large watershed, or drainage area, between Crest Road and Camino del Mar that allows surface runo from both private and public property to enter the inlet. During heavy rain events, Public Works (PW) cleans out the inlet multiple times a day to keep it functioning as designed to reduce sheet flow in vehicle lanes and localized flooding. This is an ongoing maintenance practice.

MAR 5, 4:39 PM, 9th Street at CDM
The presence of stormwater sediment in the gutter is evidence that the system appears to function as designed based on current observations, conveying runo from the street (vehicle and bicycle lanes) into the gutter and downstream storm water control facilities.

After storm events, PW removes accumulated sediment from the gutter, as shown in the 03/26/26 photo below. The City’s Street Sweeping operations also remove sediments from these gutters on a bi-weekly frequency.

MAR 5, 9:38 PM, Del Mar City Hall
Sandbags have been placed to prevent erosion during the rainy season and will be removed at the end of the season. Traic cones with reflective markings have been installed to increase visibility and safety, as shown in the 03/11/26 photo below.

Attachment C 23 May 5, 2026 Item 6
MAR 5, 9:41 PM, Coya Peruvian Secret
PW’s pre-rainstorm activities include placing sandbags to supplement the stormwater control system. Sta is pursuing long-term measures to reduce the needs for sandbags along this corridor. This year, the stormwater control system was improved to direct additional runo into adjacent planting areas, as shown in the 03/11/26 photos below.

MAR 5, 4:14 PM, 9th Street at CDM
Paver crosswalks were widely used by cities at the time of installation approximately nine years ago. Since then, many jurisdictions have experienced similar performance issues, and paver crosswalks are no longer commonly installed. In the short term, PW has purchased specialty equipment and initiated a spot repair program to address trip hazards. In the long term, PW is evaluating alternative treatments in coordination with industry experts and peer agencies, including stamped concrete, stamped asphalt, or thermoplastic designs. Sta is developing a pilot study to evaluate the costs and benefits of replacing a paver crosswalk with a flexible stamped asphalt crosswalk.

MAR 5, 4:16 PM, 9th Del Mar City Hall
The subject curb is located outside the pedestrian “path of travel” and functions to protect the adjacent planter from erosion. The City has not received any prior complaints regarding this condition.

Attachment C 24 May 5, 2026 Item 6
MAR 5, 4:28 PM, 9th Street at Camino del Marl
See “ MAR 5, 4:14 PM, 9th Street at CDM “ response regarding paver crosswalks.

MAR 5, 4:40 PM, Del Mar City Hall
City records indicate that Southwest Signal (the City’s street light maintenance contractor) repaired or replaced the cover in February 2026. The photo included in the March 9, 2026, report is not date-stamped and shows the cover in a damaged condition.

PW subsequently reviewed the submitted photo and documented the condition with a March 9, 2026 date-stamped photo below (below), which confirms the cover had already been repaired or replaced.

Attachment C 25 May 5, 2026 Item 6
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:

TO: Honorable Mayor and Councilmembers
FROM: Kseniia Izgarskaia, Senior Management Analyst
Sarah Krietor, Administrative Services Manager
Joe Bride, Public Works Director
Via Ashley Jones, City Manager
DATE: May 5, 2026
SUBJECT: Proposed Public Works Department Reorganization REQUESTED ACTION/RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution (Attachment A) authorizing a reorganization of the Public Works Department to include: 1) Reclassifying the Facilities Manager I/II position to Facilities Specialist I/II; 2) Reclassifying the Public Works Operations Manager I/II position to Public Works Operations Manager; and 3) Amending compensation plans for General and Management and Professional employees and updating the title for the Utility/Landscape Specialist to a Landscape Specialist I/II.

BACKGROUND:

The Public Works Department (Department) is responsible for maintaining the City’s essential infrastructure including City facilities and buildings; water system including storage reservoirs and associated distribution network; wastewater system including collection and pumping to receiving agencies; streets with associated drainage, pedestrian paths, bike lanes, signage, traffic signals; and landscaping including City medians, right-of-way, and parks/open space.

Overseen by the Public Works Director, the Department has a lean operational team focused on field operations, facilities, and maintenance.

The Public Works Operations Manager oversees an 8 person utility crew consisting of four (4) entry-level Utility Workers and four (4) journey-level Utility Specialists. The Utility Specialists are individually assigned to the Water and Wastewater Systems, Parks/Streets, and Public Landscape, and possess related specialized certifications. The Department’s dedicated facilities staff consists of one (1) Facilities Manager (currently vacant), and the Department’s maintenance staff includes one (1) Maintenance Supervisor, one (1) full-time Maintenance Worker, and part-time seasonal maintenance staff. The Department’s operations, facilities, and maintenance teams are separate from engineering and administrative staff.

Due to two current vacancies in the Facilities Manager and Utility/Landscape Specialist positions, the Public Works Department’s workload and existing organizational structure were evaluated against the current level of staffing and operational needs. Based on the results of the analysis, staff recommends reorganizing the Public Works Department as further described below to better meet the needs of the Department and increase operational efficiency. 1 May 5, 2026 Item 7
City Council Agenda Report
Public Works Department Reorganization
May 5, 2026

Page 2 of 3 ends

DISCUSSION/ANALYSIS:

Due to the current, ongoing Facilities Manager position vacancy, most duties related to preventative facilities maintenance and repairs have been temporarily absorbed by the Public Works Operations Manager position. After a thorough analysis of the Department’s current needs, it is recommended that the managerial responsibilities for field operations and facilities maintenance be consolidated under the Public Works Operations Manager, ensuring a clear chain of command and effective oversight and allocation of staffing resources.

Currently, the range of compensation for the Operations Manager I/II position is $101,982.51- -$141,078.46. To compensate for the broadened scope of job duties, the position is proposed to be reclassified to a single-level Public Works Operations Manager position (Attachment B) on the Management and Professional Grade M800 with a salary range of $129,687.37 - $157,635.80. If approved, the reclassification will become effective the first pay period following the City Council approval.

To ensure that the Public Works Operations Manager has the proper support and resources needed to effectively oversee and carry out the City’s facilities maintenance responsibilities, it is recommended that the vacant Facilities Manager I/II position be downgraded to a hands-on Facilities Specialist I/II classification. Like all other Department specialist positions, the Facilities Specialist classification will be represented by the Del Mar City Employees Association (DMCEA) bargaining unit.

The proposed multi-level Facilities Specialist I/II position is comparable in classification to the other existing Utility Specialist positions, with Level I being placed on Grade G133 ($63,494.07- $77,177.44) and Level II on Grade P145 ($71,546.70 - $86,965.46) of the General Employees Compensation Plan. Following City Council approval and required meet and confer with the DMCEA, the City will conduct an open recruitment process, and it is anticipated that the position will be filled by July 2026.

The second vacancy in the Department is the Utility/Landscape Specialist position, which is a hybrid classification encompassing both utilities and landscaping activities. Based on the City’s extensive landscaping needs, it is recommended that the position’s scope of duties be amended to dedicate the position to focus on landscaping and arborist duties, remove the majority of the utility components of the position, and receive Council approval to revise the position title to Landscape Specialist I/II on the General Employee Compensation Plan (Exhibit A to Attachment A).

The proposed Public Works Department organization chart reflecting all staffing updates is shown in Attachment B. If approved, the recommended actions are estimated to result in savings of approximately $25,370 for FY 2026-27 across the General, Water, and Wastewater funds.

In summary, the proposed action will result in consolidating the duties/responsibilities of two management positions into one, will down grade a management level position to a general employee level support position, while maintaining the same number of positions in the department at projected lower cost in the coming fiscal year.

If approved by the Council, staff will work with the DMCEA to confer on and finalize the job descriptions for the represented positions prior to opening the recruitments. Upon filling the 2 May 5, 2026 Item 7
City Council Agenda Report
Public Works Department Reorganization
May 5, 2026

Page 3 of 3 ends

vacant positions, staff will continue to evaluate future Department needs, workload, and responsibilities for any potential adjustments, if necessary.

FISCAL IMPACT:

If approved, the recommended actions will have a nominal budgetary impact (approximately $4,000) for the remainder of Fiscal Year (FY) 2025-26, and no fiscal action by the City Council is required. Additionally, the recommended actions are estimated to result in savings of approximately $25,370 for FY 2026-27 across the General, Water, and Wastewater funds. If approved, savings resulting from staffing changes will be incorporated in the FY 2026-27 Budget Update report which will be presented for Council’s consideration in June 2026.

ENVIRONMENTAL IMPACT:

The proposed City Council action does not constitute a “project” under the definition set forth in California Environmental Quality Act (CEQA) Guidelines Section 15378 because it will not have a potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA. No further action under CEQA is required.

NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:

This is an operational item and is not included in the City Council’s list of Goals & Priorities.

ATTACHMENTS:

Attachment A – Resolution Authorizing Staffing Changes
Exhibit A – General Employees Compensation Plan
Exhibit B – Management, Professional, and Confidential Compensation Plan Attachment B – Proposed Public Works Department Organizational Chart 3 May 5, 2026 Item 7
RESOLUTION NO. 2026-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL

MAR, CALIFORNIA, AUTHORIZING THE RECLASSIFICATION

OF THE FACILITIES MANAGER I/II POSITION TO FACILITIES

SPECIALIST I/II AND THE RECLASSIFICATION OF PUBLIC

WORKS OPERATIONS MANAGER I/II POSITION TO PUBLIC

WORKS OPERATIONS MANAGER, UPDATING THE

LANDSCAPE SPECIALIST I/II POSITION TITLE, AND

AMENDING THE COMPENSATION PLANS FOR GENERAL

EMPLOYEES AND MANAGEMENT, PROFESSIONAL, AND

CONFIDENTIAL EMPLOYEES
WHEREAS, from time to time the City’s staffing needs are reassessed and adjusted to maximize efficiencies and ensure effective operations; and WHEREAS, to provide the necessary level of support to the Public Works Department and increase operational efficiency, the City Council desires to authorize the reclassification of the Facilities Manager I/II position to Facilities Specialist I/II, and the reclassification of Public Works Operations Manager I/II position to a single-level Public Works Operations Manager; and
WHEREAS, to reflect the changes, as well as to include the administrative position title update for the Landscape Specialist I/II position, the City Council desires to amend the General Employees Compensation Plan (Exhibit “A”) and the Management, Professional, and Confidential Employee Compensation Plan (Exhibit “B”).

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Del Mar, California that:

1. The above recitals are true and correct.

2. One Facilities Manager I/II position is hereby unfunded, and one Facilities Specialist I/II position is funded.

3. One Public Works Operations Manager I/II position is hereby reclassified to the M800 Grade Public Works Operations Manager on the Management and Professional Compensation Plan.

4. The title for the Utility/Landscape Specialist I/II position is hereby updated to Landscape Specialist I/II.

5. The City Council does hereby approve and adopt the amended General Employees Compensation Plan as shown in Exhibit “A” to the Resolution.

6. The City Council does hereby approve and adopt the amended Management and Professional Employee Compensation Plan as shown in Exhibit “B” to the Resolution.
4 May 5, 2026 Item 7
Resolution No. 2026-XX

Page 3 of 3 ends

PASSED, APPROVED AND ADOPTED by the City Council of the City of Del Mar, California, at the Regular Meeting held this 5th day of May, 2026. _____________________________
Tracy Martinez, Mayor
City of Del Mar
APPROVED AS TO FORM:
____________________________
Christina Cameron, City Attorney
City of Del Mar
ATTEST AND CERTIFICATION:

STATE OF CALIFORNIA

COUNTY OF SAN DIEGO

CITY OF DEL MAR
I, SARAH KRIETOR, Administrative Services Manager/City Clerk of the City of Del Mar, California, DO HEREBY CERTIFY, that the foregoing is a true and correct copy of Resolution No. 2026-XX, adopted by the City Council of the City of Del Mar, California, at a Regular Meeting held the 5th day of May, 2026, by the following vote:

AYES:

NOES:

RECUSE:

ABSENT:

ABSTAIN:
________________________________
Sarah Krietor, Administrative Services
Manager/City Clerk
City of Del Mar
5 May 5, 2026 Item 7

CITY OF DEL MAR

GENERAL EMPLOYEE COMPENSATION PLAN
SALARY INCREASE 3.0%

POSITION TITLE RANGE
Water Utility Specialist II G148 - 105,315.17 86,643.05 Wastewater Utility Specialist II G145 - 86,965.46 71,546.70 Utility Specialist II G145 - 86,965.46 71,546.70
Landscape Specialist II* G145 - 86,965.46 71,546.70
Facilities Specialist II* G145 - 86,965.46 71,546.70
Code Enforcement Officer II G145 - 86,965.46 71,546.70
Senior Lifeguard G145 - 86,965.46 71,546.70
Maintenance Supervisor II G145 - 86,965.46 71,546.70
Network Systems Technician II G138 - 81,114.24 66,732.89 Wastewater Utility Specialist I G136 - 80,264.54 66,033.83 Water Utility Specialist I G133 - 77,177.44 63,494.07
Utility Specialist I G133 - 77,177.44 63,494.07
Landscape Specialist I* G133 - 77,177.44 63,494.07
Facilities Specialist I* G133 - 77,177.44 63,494.07
Code Enforcement Officer I G133 - 77,177.44 63,494.07
Maintenance Supervisor I G133 - 77,177.44 63,494.07
Accounting Technician II G130 - 74,900.32 61,620.68
Parking Enforcement Officer II G128 - 73,431.69 60,412.43 Administrative Assistant II G128 - 73,431.69 60,412.43
Beach and Community Patrol Officer II G128 - 73,431.69 60,412.43 Facilities Coordinator II G128 - 73,431.69 60,412.43
Utility Worker II G128 - 73,431.69 60,412.43
Utility Worker I G126 - 70,953.11 58,373.30
Network Systems Techinician I G123 - 69,867.70 57,480.33 Administrative Assistant I G123 - 69,867.70 57,480.33
Accounting Technician I G123 - 69,867.70 57,480.33
Facilities Coordinator I G117 - 65,818.56 54,149.09
Senior Maintenance Worker G112 51,521.00 - 62,624.10
Maintenance Worker G109 48,631.21 - 59,111.54
Parking Enforcement Officer I G107 48,054.55 - 58,410.61 Beach and Community Patrol Officer I G107 - 58,410.61 48,054.55 *Amended by Resolution 2026-xx on 5/5/2026
EFFECTIVE JULY 1, 2025

ANNUAL SALARY
6 May 5, 2026 Item 7

CITY OF DEL MAR

GENERAL EMPLOYEE COMPENSATION PLAN
SALARY INCREASE 3.0%

MARKET RATE INCREASES
Maintenance Worker 1.2%
Utility Worker I 13.3%
Utility Worker II 5.1%
Accounting Technician II 2.0%
Wastewater Utility Specialist I 4.0%
Water Utility Specialist II 21.1%
POSITION TITLE Grade A B C D E
Water Utility Specialist II G148
-Hourly 41.6553 43.7381 45.9250 48.2212 50.6323
-Bi-Weekly 3,332.43 3,499.05 3,674.00 3,857.70 4,050.58 -Monthly 7,220.25 7,581.27 7,960.33 8,358.35 8,776.26
-Annual 86,643.05 90,975.21 95,523.97 100,300.16 105,315.17 Wastewater Utility Specialist II G145
Utility Specialist II
Landscape Specialist II
Facilities Specialist II
Code Enforcement Officer II
Senior Lifeguard
Maintenance Supervisor II
-Hourly 34.3975 36.1173 37.9232 39.8194 41.8103
-Bi-Weekly 2,751.80 2,889.39 3,033.86 3,185.55 3,344.83 -Monthly 5,962.23 6,260.34 6,573.35 6,902.02 7,247.12
-Annual 71,546.70 75,124.04 78,880.24 82,824.25 86,965.46 Network Systems Technician II G138
-Hourly 32.0831 33.6873 35.3716 37.1402 38.9972
-Bi-Weekly 2,566.65 2,694.98 2,829.73 2,971.22 3,119.78 -Monthly 5,561.07 5,839.13 6,131.08 6,437.64 6,759.52
-Annual 66,732.89 70,069.53 73,573.01 77,251.66 81,114.24 Wastewater Utility Specialist I G136
-Hourly 31.7470 33.3344 35.0011 36.7512 38.5887
-Bi-Weekly 2,539.76 2,666.75 2,800.09 2,940.09 3,087.10 -Monthly 5,502.82 5,777.96 6,066.86 6,370.20 6,688.71
-Annual 66,033.83 69,335.53 72,802.30 76,442.42 80,264.54 Water Utility Specialist I G133
Utility Specialist I
Landscape Specialist I
Facilities Specialist I
Code Enforcement Officer I
Maintenance Supervisor I
-Hourly 30.5260 32.0523 33.6549 35.3377 37.1045
-Bi-Weekly 2,442.08 2,564.18 2,692.39 2,827.01 2,968.36 -Monthly 5,291.17 5,555.73 5,833.52 6,125.19 6,431.45
-Annual 63,494.07 66,668.77 70,002.21 73,502.32 77,177.44 Accounting Technician II G130
-Hourly 29.6253 31.1066 32.6619 34.2950 36.0098
-Bi-Weekly 2,370.03 2,488.53 2,612.95 2,743.60 2,880.78 -Monthly 5,135.06 5,391.81 5,661.40 5,944.47 6,241.69
-Annual 61,620.68 64,701.72 67,936.80 71,333.64 74,900.32 Parking Enforcement Officer II G128
Administrative Assistant II
Beach and Community Patrol Officer II
Facilities Coordinator II
Utility Worker II
-Hourly 29.0444 30.4967 32.0215 33.6226 35.3037
-Bi-Weekly 2,323.56 2,439.73 2,561.72 2,689.81 2,824.30 -Monthly 5,034.37 5,286.09 5,550.39 5,827.91 6,119.31
-Annual 60,412.43 63,433.05 66,604.70 69,934.94 73,431.69 EFFECTIVE JULY 1, 2025
7 May 5, 2026 Item 7

CITY OF DEL MAR

GENERAL EMPLOYEE COMPENSATION PLAN
Utility Worker I G126
-Hourly 28.0641 29.4673 30.9407 32.4877 34.1121
-Bi-Weekly 2,245.13 2,357.38 2,475.25 2,599.01 2,728.97 -Monthly 4,864.44 5,107.66 5,363.05 5,631.20 5,912.76
-Annual 58,373.30 61,291.96 64,356.56 67,574.39 70,953.11 Network Systems Technician I G123
Accounting Technician I
Administrative Assistant I
-Hourly 27.6348 29.0165 30.4673 31.9907 33.5902
-Bi-Weekly 2,210.78 2,321.32 2,437.39 2,559.26 2,687.22 -Monthly 4,790.03 5,029.53 5,281.01 5,545.06 5,822.31
-Annual 57,480.33 60,354.35 63,372.06 66,540.67 69,867.70 Facilities Coordinator I G117
-Hourly 26.0332 27.3349 28.7016 30.1367 31.6435
-Bi-Weekly 2,082.66 2,186.79 2,296.13 2,410.94 2,531.48 -Monthly 4,512.42 4,738.05 4,974.95 5,223.69 5,484.88
-Annual 54,149.09 56,856.54 59,699.37 62,684.34 65,818.56 Senior Maintenance Worker G112
-Hourly 24.7697 26.0082 27.3086 28.6740 30.1077
-Bi-Weekly 1,981.58 2,080.66 2,184.69 2,293.92 2,408.62 -Monthly 4,293.42 4,508.09 4,733.49 4,970.17 5,218.68
-Annual 51,521.00 54,097.05 56,801.91 59,642.00 62,624.10 Maintenance Worker G109
-Hourly 23.3804 24.5494 25.7769 27.0657 28.4190
-Bi-Weekly 1,870.43 1,963.95 2,062.15 2,165.26 2,273.52 -Monthly 4,052.60 4,255.23 4,467.99 4,691.39 4,925.96
-Annual 48,631.21 51,062.77 53,615.91 56,296.70 59,111.54 Parking Enforcement Officer I G107
Beach and Community Patrol Officer I
-Hourly 23.1032 24.2583 25.4712 26.7448 28.0820
-Bi-Weekly 1,848.25 1,940.66 2,037.70 2,139.58 2,246.56 -Monthly 4,004.55 4,204.77 4,415.01 4,635.76 4,867.55
-Annual 48,054.55 50,457.28 52,980.15 55,629.15 58,410.61 8 May 5, 2026 Item 7

CITY OF DEL MAR

MANAGEMENT AND PROFESSIONAL COMPENSATION PLAN
SALARY INCREASE 3.0%

POSITION TITLE RANGE
City Manager M500 Contract 280,740.60
Assistant City Manager M900 - 225,184.62 185,259.94
Department Directors M850 - 201,057.69 165,410.66
Principal Engineer M810 - 167,093.94 137,468.60
Deputy Directors/Managers M800 - 157,635.80 129,687.37
Finance Officer M780 - 144,204.40 118,637.32
Information Technology Manager II P287 - 141,078.46 116,065.60 Information Technology Manager I P274 - 123,960.38 101,982.51 Senior Management Analyst P274 - 123,960.38 101,982.51
Senior Planner P274 - 123,960.38 101,982.51
Associate Management Analyst P259 - 106,773.20 87,842.58 Associate Planner P259 - 106,773.20 87,842.58
Parking and Community Enforcement Lieutenant P259 - 106,773.20 87,842.58 Accountant II P259 - 106,773.20 87,842.58
Lifeguard Sergeant P255 - 95,661.46 78,700.92
Management Analyst P244 - 91,969.05 75,663.17
Assistant Planner II P244 - 91,969.05 75,663.17
Accountant I P244 - 91,969.05 75,663.17
Assistant Management Analyst P233 - 82,434.04 67,818.69 Assistant Planner I P229 - 79,217.48 65,172.41
EFFECTIVE JULY 1, 2025

ANNUAL SALARY
9 May 5, 2026 Item 7

CITY OF DEL MAR

MANAGEMENT AND PROFESSIONAL COMPENSATION PLAN
SALARY INCREASE 3.0%
POSITION TITLE Grade A B C D E
Assistant City Manager M900
-Hourly 89.0673 93.5206 98.1967 103.1065 108.2618
-Bi-Weekly 7,125.38 7,481.65 7,855.73 8,248.52 8,660.95 -Monthly 15,438.33 16,210.24 17,020.76 17,871.79 18,765.38 -Annual 185,259.94 194,522.94 204,249.08 214,461.54 225,184.62 Department Directors* M850
-Hourly 79.5244 83.5006 87.6756 92.0594 96.6624
-Bi-Weekly 6,361.95 6,680.05 7,014.05 7,364.75 7,732.99 -Monthly 13,784.22 14,473.43 15,197.10 15,956.96 16,754.81 -Annual 165,410.66 173,681.19 182,365.25 191,483.51 201,057.69 Principal Engineer * M810
-Hourly 66.0907 69.3952 72.8650 76.5082 80.3336
-Bi-Weekly 5,287.25 5,551.62 5,829.20 6,120.66 6,426.69 -Monthly 11,455.72 12,028.50 12,629.93 13,261.42 13,924.50 -Annual 137,468.60 144,342.03 151,559.13 159,137.09 167,093.94 Deputy Directors/Managers** M800
-Hourly 62.3497 65.4672 68.7405 72.1776 75.7864
-Bi-Weekly 4,987.98 5,237.37 5,499.24 5,774.21 6,062.92 -Monthly 10,807.28 11,347.64 11,915.03 12,510.78 13,136.32 -Annual 129,687.37 136,171.73 142,980.32 150,129.34 157,635.80 Finance Officer M780
-Hourly 57.0372 59.8890 62.8835 66.0277 69.3290
-Bi-Weekly 4,562.97 4,791.12 5,030.68 5,282.21 5,546.32 -Monthly 9,886.44 10,380.77 10,899.80 11,444.79 12,017.03 -Annual 118,637.32 124,569.18 130,797.64 137,337.52 144,204.40 Information Technology Manager II P287
-Hourly 55.8008 58.5908 61.5203 64.5964 67.8262
-Bi-Weekly 4,464.06 4,687.26 4,921.63 5,167.71 5,426.09 -Monthly 9,672.13 10,155.74 10,663.53 11,196.70 11,756.54 -Annual 116,065.60 121,868.88 127,962.32 134,360.44 141,078.46 Information Technology Manager I P274
Senior Management Analyst
Senior Planner
-Hourly 49.0301 51.4816 54.0556 56.7584 59.5963
-Bi-Weekly 3,922.40 4,118.52 4,324.45 4,540.67 4,767.71 -Monthly 8,498.54 8,923.47 9,369.64 9,838.13 10,330.03
-Annual 101,982.51 107,081.63 112,435.72 118,057.50 123,960.38 * An additional 10% Special Compensation is paid to the Principal Engineer and Public Works Director who maintain an Engineer's License. ** Deputy Directors/Managers
EFFECTIVE JULY 1, 2025
Administrative Services Manager/City Clerk
Deputy Chief Lifeguard/Community Services Director
Finance Manager/City Treasurer
Principal Planner/Planning Manager
Special Projects and Programs Manager
Public Works Operations Manager (Amended By Resolution 2026-xx on May 5, 2026) 10 May 5, 2026 Item 7

CITY OF DEL MAR

MANAGEMENT AND PROFESSIONAL COMPENSATION PLAN
SALARY INCREASE 3.0%
POSITION TITLE Grade A B C D E
EFFECTIVE JULY 1, 2025
Associate Management Analyst P259
Associate Planner
Parking and Community Enforcement Lieutenant
Accountant II
-Hourly 42.2320 44.3436 46.5608 48.8888 51.3333
-Bi-Weekly 3,378.56 3,547.49 3,724.86 3,911.11 4,106.66 -Monthly 7,320.21 7,686.23 8,070.54 8,474.06 8,897.77
-Annual 87,842.58 92,234.70 96,846.44 101,688.76 106,773.20 Lifeguard Sergeant P255
-Hourly 37.8370 39.7288 41.7153 43.8010 45.9911
-Bi-Weekly 3,026.96 3,178.31 3,337.22 3,504.08 3,679.29 -Monthly 6,558.41 6,886.33 7,230.65 7,592.18 7,971.79
-Annual 78,700.92 82,635.96 86,767.76 91,106.15 95,661.46 Management Analyst P244
Assistant Planner II
Accountant I
-Hourly 36.3765 38.1953 40.1051 42.1104 44.2159
-Bi-Weekly 2,910.12 3,055.63 3,208.41 3,368.83 3,537.27 -Monthly 6,305.26 6,620.53 6,951.55 7,299.13 7,664.09
-Annual 75,663.17 79,446.32 83,418.64 87,589.57 91,969.05 Assistant Management Analyst P233
-Hourly 32.6051 34.2354 35.9472 37.7445 39.6318
-Bi-Weekly 2,608.41 2,738.83 2,875.77 3,019.56 3,170.54 -Monthly 5,651.56 5,934.14 6,230.84 6,542.38 6,869.50
-Annual 67,818.69 71,209.62 74,770.11 78,508.61 82,434.04 Assistant Planner I P229
-Hourly 31.3329 32.8995 34.5445 36.2717 38.0853
-Bi-Weekly 2,506.63 2,631.96 2,763.56 2,901.74 3,046.83 -Monthly 5,431.03 5,702.59 5,987.72 6,287.10 6,601.46
-Annual 65,172.41 68,431.03 71,852.59 75,445.21 79,217.48 11 May 5, 2026 Item 7
Proposed Public Works Department
Organizational Chart

ENGINEERING AND CAPITAL CONTRACTS

BUILDING/PARKS/OPEN SPACE MAINTENANCE

STREET SYSTEM MAINTENANCE

WATER SYSTEM OPERATION AND MAINTENANCE

CLEAN WATER PROGRAMS

WASTEWATER SYSTEM OPERATION AND MAINTENANCE

FACILITIES OPERATIONS AND MAINTENANCE

PARK AND BEACH MAINTENANCE

PUBLIC WORKS

DIRECTOR

MANAGEMENT

ANALYST

ADMINISTRATIVE

ASSISTANT

PUBLIC WORKS

OPERATIONS

MANAGER

FACILITIES

SPECIALIST

PRINCIPAL

ENGINEER

UTILITY
CREW
BEACH

MAINTENANCE
CREW

LANDSCAPE

SPECIALIST

WATER UTILITY

SPECIALIST

WASTEWATER

UTILITY

SPECIALIST

UTILITY

SPECIALIST

UTILITY
WORKER (4)

MAINTENANCE

SUPERVISOR

MAINTENANCE
WORKER

SEASONAL
STAFF

PRINCIPAL

ENGINEER

LANDSCAPING FACILITIES
Proposed reclassifications
Existing Positions
Operational Divisions
12 May 5, 2026 Item 7
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:

TO: Honorable Mayor and City Councilmembers
FROM: Kaitlyn Elliott-Norgrove, Special Projects & Programs Manager Via Ashley Jones, City Manager
DATE: May 5, 2026
SUBJECT: Agreement with Ascent Environmental, Inc. for the Climate Action Plan Update and Greenhouse Gas Emissions Inventories Project REQUESTED ACTION/RECOMMENDATION:

Staff recommends that the City Council: Approve a Professional Services Agreement with Ascent Environmental, Inc. dba Ascent (Attachment A) to develop an updated Climate Action Plan and two new greenhouse gas emissions inventories.

BACKGROUND:

The City’s Climate Action Plan (CAP) was adopted in 2016. Since the adoption of the CAP, the City has implemented several measures that have resulted in a decrease in the City’s greenhouse gas (GHG) emissions. With the CAP Update, the City intends to build on the success of the current CAP by incorporating measures that reflect current climate action planning science, technologies, best management practices, policies, and state mandates.

On April 7, 2025, the City Council authorized staff to apply for $164,000 in grant funding through SANDAG’s Smart Growth Incentive Program (SGIP) to develop an updated CAP and two new GHG emissions inventories. In December 2025, SANDAG notified the City of its intent to award the City’s full grant request.

The City issued a Request for Proposals (RFP) on February 13, 2026, inviting proposals from technical consultants to complete the update and inventories. The City received 12 proposals by the March 27, 2026, submission deadline. After a thorough review of the proposals, staff identified Ascent as the recommended consultant for the project.

On April 21, 2026, the City received the official SGIP grant funding Notice to Proceed (NTP) from SANDAG. With the NTP, the City can begin work on the CAP Update and GHG Emissions Inventories Project once a qualified consultant has been hired. If the recommended agreement is approved by the City Council, the project is anticipated to start in May 2026, and be completed by April 2029.
1 May 5, 2026 Item 8
City Council Agenda Report
Award of Agreement for CAP Update and GHG Inventories
May 5, 2026

Page 2 of 3 ends

DISCUSSION/ANALYSIS:

The City received proposals from the following consultants (listed alphabetically):
• Ascent Environmental, Inc. (Ascent)
• Blue Strike
• Cascadia
• EcoEngineers
• EPIC-SDRCC
• Gainey Science
• GSI Environmental
• Greenwood Consulting Group
• Harris Miller Miller & Hanson Inc.
• Keramida
• Michael Hendrix Consulting
• Motive Power
Staff thoroughly reviewed all proposals based on the criteria identified in the RFP, including project understanding, consultant qualifications, and experience and expertise of key personnel. All proposals submitted were within the SCIP grant award of $164,000, and were aligned with the market for this type of professional service. Selection of the recommended consultant, Ascent, was based on the evaluation criteria and information provided by the consultant in their proposal.

Award Recommendation
Ascent’s proposal best meets the City’s evaluation criteria. As described in their proposal, Ascent is a full-service climate change, land use planning, urban design, environmental, and natural resources consulting firm with a staff of approximately 150 professionals.

Ascent’s proposal clearly identifies a team of planners, GHG specialists, and outreach experts that would be dedicated to the City’s project. The proposed project team has experience working with coastal cities in San Diego County, including Encinitas, Carlsbad, Solana Beach, and Oceanside, and is based in San Diego. The City has previously worked with Ascent on the CAP Implementation Plan and Home Energy Savings Program, and was highly satisfied with their performance and work products.

Finally, Ascent accepted all of the terms and conditions in the City’s Professional Services Agreement, which will allow for a smooth contracting process.

FISCAL IMPACT:

There is no fiscal action to be taken by the City Council related to the recommended action. The total amount of the recommended agreement is $163,995, which will be fully covered by SGIP grant funds awarded by SANDAG, and provided to the City on a reimbursement basis on a quarterly basis during the 36-month grant term. 2 May 5, 2026 Item 8
City Council Agenda Report
Award of Agreement for CAP Update and GHG Inventories
May 5, 2026

Page 3 of 3 ends

ENVIRONMENTAL IMPACT:

NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:

This project is a Tier 2 work plan item on the City Work Plan for FY 2025-2026 and FY 2026-2027.

ATTACHMENTS:

Attachment A – Professional Services Agreement with Ascent Environmental, Inc.

Attachment B – Proposal from Ascent Environmental, Inc. 3 May 5, 2026 Item 8
Attachment A

PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF DEL MAR AND ASCENT ENVIRONMENTAL, INC. dba ASCENT

FOR THE CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS

INVENTORIES PROJECT
This Professional Services Agreement (“Agreement”) is made and entered into this 5th day of May, 2026 by and between the City of Del Mar, a Charter City and a municipal corporation (“City”), and Ascent Environmental, Inc. dba Ascent (“Consultant”) (collectively “Parties”).

WHEREAS, the City desires to employ a consultant to develop an updated Climate Action Plan (CAP) and greenhouse gas (GHG) emissions inventories for two years (“Consulting Services”). Said work is to be performed in accordance with the terms and conditions set forth below and as described in the scope of services, attached hereto as Exhibit “A” and incorporated herein; and
WHEREAS, the City has initially determined that Consultant is qualified by experience and ability to perform the services desired by City, and Consultant is willing to perform such services; and
WHEREAS, Consultant will conduct all the work as described and detailed in this Agreement to be provided to the City.

NOW, THEREFORE, the Parties hereto mutually covenant and agree with each other as follows:

1. CONSULTING SERVICES.

1.1 Scope of Services. The Consultant shall perform the Consulting Services as set forth in the written Scope of Services, attached hereto as Exhibit “A” and incorporated herein. Such services shall be provided at the direction of the City.

1.2. Designated Point of Contact. City shall provide Consultant access to appropriate staff and resources for the coordination and provision of services. Prior to the start of services, each Party shall identify for the other a designated point of contact for administration and oversight of the services to be provided under this Agreement, with notification of any change to the point of contact within thirty (30) days.

1.3. City Modification of Scope of Services. City may order changes to the Scope of Services within the general scope of this Agreement consisting of additions, deletions, or other revisions. If such changes cause a change in the Consultant’s cost of, or time required for, completion of the Scope of Services, an equitable adjustment to Consultant’s compensation and/or contract time shall be made, subject to the City’s approval. All such changes shall be authorized in writing, executed by Consultant and City. If such a change results in an extension of the term of this Agreement or increases the maximum amount to be paid under this Agreement, no such change shall have any force or effect unless an amendment to this Agreement is approved by the City Council.

2. DURATION OF AGREEMENT.

2.1 Term, Time for Performance. This Agreement shall be effective for a period of three (3) years beginning on May 5, 2026, and ending on May 4, 2029. The agreement may be extended for an additional two (2) year period, upon written approval of both 4 May 5, 2026 Item 8
Professional Services Agreement
Ascent - CAP Update and GHG Emissions Inventories

Page 2 of 13 ends

parties. Time is of the essence for this Agreement and each provision of this Agreement, unless otherwise specified in this Agreement.

2.2 Delay. Any delay occasioned by causes beyond the control of Consultant may merit an extension of time for the completion of the Scope of Services. When such delay occurs, Consultant shall immediately notify the Project Coordinator in writing of the cause and the extent of the delay, whereupon the Project Coordinator shall ascertain the facts and the extent of the delay and grant an extension of time for the completion of the Consulting Services when justified by the circumstances provided that no extension of time shall be granted which would extend the time for performance beyond the date specified in section 2.1 above.

2.3 City’s Right to Terminate for Default. Should Consultant be in default of any covenant or condition hereof, City may immediately terminate this Agreement for cause if Consultant fails to cure the default within ten (10) calendar days of receiving written notice of the default.

2.4 City’s Right to Terminate without Cause. Without limiting its rights in the event of Consultant’s default, City may terminate this Agreement, without cause, by giving written notice to Consultant. Such termination shall be effective upon receipt of the written notice. Consultant shall be compensated for all effort and material expended on behalf of City under the terms of this Agreement, up to the effective date of termination. All personal property remaining in City facilities or on City property thirty (30) days after the expiration or termination of this Agreement shall be, at City’s election, considered the property of City.

3. PERFORMANCE AFTER TERMINATION. Upon termination of this Agreement as provided herein, Consultant shall, within such reasonable time period as may be directed by City Manager, complete those items of work which are in various stages of completion and which City Manager determines are necessary to be completed by Consultant to allow the project to be completed in a timely, logical, and orderly manner. Upon termination, all finished or unfinished documents, data, studies, surveys, drawings, models, photographs, reports, and other materials prepared by Consultant shall be delivered to the City Manager, upon his request, as property of City.

4. COMPENSATION.

4.1 Total Amount. Compensation to Consultant shall be provided in accordance with the rates described in the Cost and Fee Structure contained in Exhibit “B” and incorporated herein. Consultant shall bill the City for work provided and shall present a written request for such payment monthly. City shall pay all invoices in arrears and shall in no event be required to pay for any services provided by Consultant in advance. Consultant acknowledges that it is not guaranteed any particular amount of work.

4.2 Additional Services. City may, as the need arises or in the event of an emergency, request additional services of Consultant. Should such additional services be required, Compensation therefore shall be paid to the Consultant in accordance with Cost and Fee Structure contained in Exhibit “B.” City and Consultant shall agree to the costs prior to commencement of such work.

5. INDEPENDENT CONTRACTOR. Consultant is, for all purposes arising out of this Agreement, an independent contractor. The Consultant has and shall retain the right to exercise full control and supervision of all persons assisting the Consultant in the performance of said services hereunder, the City only being concerned with the finished results of the work 5 May 5, 2026 Item 8
Professional Services Agreement
Ascent - CAP Update and GHG Emissions Inventories

Page 3 of 13 ends

being performed. Neither Consultant nor Consultant’s employees shall in any event be entitled to any benefits to which City employees are entitled, including, but not limited to, overtime, any retirement benefits, workers’ compensation benefits, any injury leave or other leave benefits, Consultant being solely responsible for all such matters, as well as, compliance with social security and income tax withholding and all other regulations and laws governing such matters.

6. STATEMENT OF EXPERIENCE. Consultant agrees that it has the financial resources, service experience, completion ability, personnel, and experience in dealing with public agencies necessary for performing the Scope of Services and that such performance shall be in accordance with the standards customarily adhered to by an experienced and competent Consultant using the degree of care and skill ordinarily exercised by reputable Consultants practicing in the same field of service in the State of California. By executing this Agreement, Consultant represents that it has demonstrated trustworthiness and possesses the quality, fitness, and capacity to perform the Agreement in a manner satisfactory to City.

Additionally, Consultant and all of Consultant’s employees or agents shall secure and maintain in force such permits and licenses as are required by law in connection with the furnishing of services pursuant to this Agreement.

7. AUDIT OF RECORDS.

7.1 At any time during normal business hours and as often as may be deemed necessary, the Consultant shall make available to a representative of City for examination all of its records with respect to all matters covered by this Agreement and shall permit City to audit, examine, and/or reproduce such records. Consultant shall retain such financial and program service records for at least four (4) years after termination or final payment under this Agreement.

7.2 The Consultant shall include the City’s right to audit under this section in any and all of their subcontracts, and shall ensure that these sections are binding upon all subcontractors.

8. CONFIDENTIALITY. All Consulting services performed by Consultant, including, but not limited to, all drafts, data, correspondence, proposals, reports, research and estimates compiled or composed by Consultant, pursuant to this Agreement, are for the sole use of the City, its agents and employees. Neither the documents nor their contents shall be released to any third party without the prior written consent of the City. This provision does not apply to information that (a) was publicly known, or otherwise known to Consultant, at the time that it was disclosed to Consultant by the City, (b) subsequently becomes publicly known through no act or omission of Consultant or (c) otherwise becomes known to Consultant other than through disclosure by the City. Except for any subcontractors that may be allowed upon prior agreement, neither the documents nor their contents shall be released to any third party without the prior written consent of the City. The sole purpose of this section is to prevent disclosure of City’s confidential and proprietary information by Consultant or subcontractors.

9. CONFLICTS OF INTEREST.

9.1 Consultant shall at all times comply with all federal, state and local conflict of interest laws, regulations, and policies applicable to public contracts and procurement practices, including, but not limited to, California Government Code §§ 81000 et seq. (Political Reform Act) and §§ 1090 et seq. Consultant shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which the Consultant has a financial interest as defined in Government Code § 87103. Consultant 6 May 5, 2026 Item 8
Professional Services Agreement
Ascent - CAP Update and GHG Emissions Inventories

Page 4 of 13 ends

represents that it has no knowledge of any financial interests, which would require it to disqualify itself from any matter on which it might perform services for the City.

9.2 Consultant shall comply with all of the reporting requirements of the Political Reform Act. The Consultant shall file a Fair Political Practices Commission Form 700 (Assuming Office Statement) within thirty (30) calendar days of the City’s determination that the Consultant is subject to a conflict of interest code, if applicable. The Consultant shall also file a Form 700 (Annual Statement) on or before April 1, disclosing any financial interests held during the previous calendar year for which the Consultant was subject to a conflict of interest code.

9.3 If, in performing the Consulting Services set forth in this Agreement, the Consultant makes, or participates in, a “governmental decision” as described in Title 2, section 18704 of the California Code of Regulations, or performs the same or substantially all the same duties for the City that would otherwise be performed by a City employee holding a position specified in the department's conflict of interest code, the Consultant shall be subject to a conflict of interest code requiring the completion of one or more statements of economic interests disclosing the Consultant’s relevant financial interests.

10. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by Consultant under this Agreement shall be considered the property of City. Consultant shall be permitted to reference and use said materials for use in future studies, work, and marketing so long as said materials are considered “public documents” and are not subject to attorney-client privilege, or the subject of pending closed or executive session discussions.

11. INSURANCE

11.1 Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, their agents, representatives, employees or subcontractors. Insurance shall be placed with insurers with a current A.M. Best’s rating of no less than “A” and “VII” and are admitted to do business in the State of California, unless otherwise approved in writing by the City’s Risk Manager.

11.2 Consultant’s liabilities, including but not limited to Consultant’s indemnity obligations, under this Agreement, shall not be deemed limited in any way to the insurance coverage required herein. All policies of insurance required hereunder must provide that the City is entitled to thirty (30) days prior written notice (ten (10) days for cancellation due to nonpayment of premium) of cancellation or non-renewal of the policy or policies. Maintenance of specified insurance coverage is a material element of this Agreement.

11.3 Types and Amounts Required. Consultant shall maintain, at minimum, the following insurance coverage for the duration of this Agreement:

11.3.1 Commercial General Liability (CGL). Insurance written on an ISO Occurrence form CG 00 01 07 98 or equivalent providing coverage at least as broad which shall cover liability arising from any and all personal injury or property damage in the amount of $1,000,000 per occurrence and subject to an annual aggregate of $2,000,000. There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. insured claims or contractual liability. All defense costs shall be outside the limits of the policy. 7 May 5, 2026 Item 8
Professional Services Agreement
Ascent - CAP Update and GHG Emissions Inventories

Page 5 of 13 ends

11.3.2 Commercial Automobile Liability. For all of the Consultant's automobiles including owned, hired and non-owned automobiles, automobile insurance written on an ISO form CA 00 01 12 90 or a later version of this form or an equivalent form providing coverage at least as broad for bodily injury and property damage for a combined single limit of $300,000 per occurrence. Insurance certificate shall reflect coverage for any automobile (any auto).

11.3.3 Workers' Compensation. For all of the Consultant's employees who are subject to this Agreement and to the extent required by applicable state or federal law, a Workers' Compensation policy providing at minimum $1,000,000 employers' liability coverage.

The Consultant shall provide an endorsement that the insurer waives the right of subrogation against the City and its respective elected officials, officers, employees, agents and representatives.

11.3.4 Consulting Liability. Consulting liability (errors and omissions) coverage with a limit of $1,000,000 per claim and $2,000,000 annual aggregate. The Consultant shall ensure both that (1) the policy retroactive date is on or before the date of commencement of the Scope of Services; and (2) the policy will be maintained in force for a period of three years after substantial completion of the Scope of Services or termination of this Agreement whichever occurs last. The Consultant agrees that for the time period defined above, there will be no changes or endorsements to the policy that increase the City's exposure to loss. All defense costs shall be outside the limits of the policy.

11.4 Deductibles and Self-Insured Retentions. Any deductibles or selfinsured retentions are the responsibility of the Consultant and must be declared to and approved by the City. At the option of the City, either (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees, and volunteers, or (2) the Consultant shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

11.5 Additional Required Provisions. The commercial general liability and automobile liability policies shall contain, or be endorsed to contain, the following provisions:

11.5.1 The City, its officers, officials, employees, and representatives shall be named as additional insureds. The City's Additional Insured status must be reflected on additional insured endorsement form which shall be submitted to the City.

11.5.2 The policies are primary and non-contributory to any insurance that may be carried by the City, as reflected in an endorsement which shall be submitted to the City.

11.6 Verification of Coverage. Consultant shall furnish the City with original certificates and amendatory endorsements affecting coverage required by this Section 11. The endorsement should be on forms provided by the City or on other than the City’s forms provided those endorsements conform to City requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time. 8 May 5, 2026 Item 8
Professional Services Agreement
Ascent - CAP Update and GHG Emissions Inventories

Page 6 of 13 ends

12. DEFENSE AND INDEMNIFICATION.

12.1 Consultant agrees to indemnify, defend (with attorneys approved by City), and hold harmless the City, and its officers, officials, agents and employees (the “Indemnified Parties”) from any and all claims, demands, costs or liability that arise out of, or pertain to, or relate to the Consultant, its employees, agents, and subcontractors performance of services under this Agreement. Consultant’s duty to indemnify under this section shall not include liability for damages for death or bodily injury to persons, injury to property, or other loss, damage or expense arising from the sole negligence or willful misconduct by the City or its elected officials, officers, agents, and employees. Consultant's indemnification obligations shall not be limited by the insurance provisions of this Agreement. The Parties expressly agree that any payment, attorney's fees, costs or expense City incurs or makes to or on behalf of an injured employee under the City's self-administered workers' compensation is included as a loss, expense, or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement.

12.2 This indemnity is in addition to any other rights or remedies which City may have under the law or this Agreement. In the event of any claim or demand made against any party which is entitled to be indemnified hereunder, City may, at its sole discretion, reserve, retain or apply any monies due to Consultant under this Agreement for the purpose of resolving such claims; provided however, that City may release such funds if Consultant provides City with reasonable assurances of protection of the City's interest. The City shall, in its sole discretion determine whether such assurances are reasonable.

12.3 Consultant agrees that its duty to defend arises upon an allegation of liability based upon the performance of services under this Agreement by Consultant, its officers, agents, representatives, employees, sub-consultants, or anyone for whom Consultant is liable and that an adjudication of Consultant’s liability is not a condition precedent to Consultant's duty to defend.

13. SUBCONTRACTORS.

13.1 The Consultant’s hiring or retaining of third parties (i.e. subcontractors) to perform services related to the Project is subject to prior approval by the City.

13.2 All contracts entered into between the Consultant and its subcontractor shall also provide that each subcontractor shall obtain insurance policies, which shall be kept in full force and effect during any and all work on this Project and for the duration of this Agreement. The Consultant shall require the subcontractor to obtain all policies described in section 11 of this Agreement in the amounts required by the City, which shall not be greater than the amounts required of the Consultant.

13.3 In any dispute between the Consultant and its subconsultants, the City shall not be made a party to any judicial or administrative proceeding to resolve the dispute. The Consultant agrees to defend and indemnify the City as described in section 12 of this Agreement should the City be made a party to any judicial or administrative proceeding to resolve any such dispute or should the City incur any costs in responding to third-party discovery requests.

14. NON-DISCRIMINATION. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, 9 May 5, 2026 Item 8
Professional Services Agreement
Ascent - CAP Update and GHG Emissions Inventories

Page 7 of 13 ends

military or veteran status, gender, gender identity, gender expression, sexual orientation, or any other class protected under state, federal, or local law. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to any class or category protected under state, federal, or local law and shall make reasonable accommodation to qualified individuals with disabilities. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Consultant agrees to post in conspicuous places available to employees and applicants for employment any notices provided by City setting forth the provisions of this non-discrimination clause.

15. NOTICES. All communications to either party by the other party shall be delivered to the persons listed below. Any such written communications by mail shall be conclusively deemed to have been received by the addressee five (5) calendar days after the deposit thereof in the United States Mail, postage prepaid and properly addressed as noted below.

If to City: If to Consultant:

City of Del Mar Ascent Environmental, Inc.

City Clerk Poonam Boparai
1050 Camino del Mar 2550 Fifth Avenue, Suite 640
Del Mar, CA 92014 San Diego, CA 92103
[email protected] [email protected]
16 ASSIGNABILITY. This Agreement and any portion thereof shall not be assigned or transferred, nor shall any of the Consultant’s duties be delegated or sub-contracted, without the express written consent of the City.

17. RESPONSIBILITY FOR EQUIPMENT. City shall not be responsible nor held liable for any damage to persons or property consequent upon the use, misuse, or failure of any equipment used by Consultant or any of Consultant’s employees or subcontractors, even if such equipment has been furnished, rented, or loaned to Consultant by City. The acceptance or use of any such equipment by Consultant, Consultant’s employees, or subcontractors shall be construed to mean that Consultant accepts full responsibility for and agrees to exonerate, indemnify and hold harmless City from and against any and all claims for any damage whatsoever resulting from the use, misuse, or failure of such equipment.

18. CALIFORNIA LAW; VENUE/MISC. This Agreement shall be construed and interpreted according to the laws of the State of California. Any action brought to enforce or interpret any portion of this Agreement shall be brought in the county of San Diego, California.

Consultant hereby waives any and all rights it might have pursuant to California Code of Civil Procedure section 394.

19. COMPLIANCE WITH LAWS. The Consultant shall comply with all laws, ordinances, regulations, and policies of the federal, state, and local governments applicable to this Agreement, including California Labor Code section 1720, et seq., relating to payment of prevailing wages for public works projects, if applicable. Consultant shall indemnify and defend the Indemnified Parties from and against any liability incurred due to any failure on the part of Consultant to comply with any applicable Laws.

To the extent Consultant is required to comply with prevailing wage requirements, Consultant does hereby acknowledge that they are aware of, have read, and understand the 10 May 5, 2026 Item 8
Professional Services Agreement
Ascent - CAP Update and GHG Emissions Inventories

Page 8 of 13 ends

terms and implications of SB 854 and Consultant and any subconsultants ensure that they are familiar with and comply with its requirements. Such requirements include, but are not limited to, the registration requirement with the Department of Industrial Relations, State of California (DIR), pursuant to Labor Code section 1725.5. As of March 1, 2015, in compliance with SB 854, the City requires all affected contractors and consultants to be registered with the DIR prior to submitting a bid or proposal on any eligible District project. As of April 1, 2015, failure to comply with the requirements of SB 854 by any contractor or consultant, including registration with the DIR pursuant to Labor Code section 1725.5, shall be a material breach of this Agreement which may be terminated by the City in its sole and absolute discretion. Where applicable, this project is subject to compliance monitoring and enforcement by the DIR.

20. CONSULTANT’S CERTIFICATION OF AWARENESS OF IMMIGRATION REFORM AND CONTROL ACT OF 1986. Consultant certifies that Consultant is aware of the requirements of the Immigration Reform and Control Act of 1986 (8 USC §§ 1101-1525) and has complied and will comply with these requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors, and consultants that are included in this Agreement.

21. ENTIRE AGREEMENT. This Agreement sets forth the entire understanding of the Parties with respect to the subject matters herein. There are no other understandings, terms or other agreements expressed or implied, oral or written, except as set forth herein.

22. AMENDMENTS. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.

No change, alteration, or modification of the terms or conditions of this Agreement, and no verbal understanding of the Parties, their officers, agents, or employees shall be valid unless agreed to in writing by both Parties.

23. NO WAIVER. No failure of either the City or the Consultant to insist upon the strict performance by the other of any covenant, term or condition of this Agreement, nor any failure to exercise any right or remedy consequent upon a breach of any covenant, term, or condition of this Agreement shall constitute a waiver of any such breach of such covenant, term or condition.

24. SEVERABILITY. The unenforceability, invalidity, or illegality of any provision of this Agreement shall not render any other provision unenforceable, invalid, or illegal.

25. DRAFTING AMBIGUITIES. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms and conditions of this Agreement, and the decision of whether or not to seek advice of counsel with respect to this Agreement is a decision which is the sole responsibility of each Party. This Agreement shall not be construed in favor of or against either Party by reason of the extent to which each Party participated in the drafting of the Agreement.

26. LEGAL FEES. In the event of the bringing of any action or suit by either party hereto against the other party hereunder to enforce or interpret any of the provisions, covenants or conditions of this Agreement, or arising out of any tortious conduct by either party incident to this Agreement, the prevailing party in such action or suit shall be entitled to recover all costs and expenses of suit, including reasonable attorneys' fees. In any action or suit brought to enforce this Agreement, the damages available shall be limited to specific performance or other such equitable relief that the court may order.
11 May 5, 2026 Item 8
Professional Services Agreement
Ascent - CAP Update and GHG Emissions Inventories

Page 9 of 13 ends

27. CONFLICTS BETWEEN TERMS. If an apparent conflict or inconsistency exists between the main body of this Agreement and the Exhibits, the main body of this Agreement shall control. If a conflict exists between an applicable federal, state, or local law, rule, regulation, order, or code and this Agreement, the law, rule, regulation, order, or code shall control. Varying degrees of stringency among the main body of this Agreement, the Exhibits, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirement shall control. Each Party shall notify the other immediately upon the identification of any apparent conflict or inconsistency concerning this Agreement.

28. EXHIBITS INCORPORATED. All Exhibits referenced in this Agreement are incorporated into the Agreement by this reference.

29. SIGNING AUTHORITY. The representative for each Party signing on behalf of a corporation, partnership, joint venture, or governmental entity hereby declares that authority has been obtained to sign on behalf of the corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto harmless if it is later determined that such authority does not exist.

IN WITNESS WHEREOF, the Parties hereto have executed this Agreement the day and year first hereinabove written.

CITY OF DEL MAR,
a municipal corporation
By: ____________________________
Ashley Jones, City Manager
ASCENT ENVIRONMENTAL, INC.

By: _______________________
Poonam Boparai, Principal
ATTEST:
________________________________
Sarah Krietor, Administrative Services
Manager/City Clerk
APPROVED AS TO FORM:
_______________________________
Christina Cameron, City Attorney
12 May 5, 2026 Item 8
Professional Services Agreement
Ascent - CAP Update and GHG Emissions Inventories

Page 10 of 13 ends

EXHIBIT A

SCOPE OF SERVICES
Task 1: Develop GHG Inventories
Task
No.

Task
Description
Start Date/
Completion
Date
(Estimated)
Task
Outcome/Output Deliverables
1A Project Meetings
May 2026 –
December
2028
Conduct meetings
with relevant internal
stakeholders and
the project
consultant to inform
the project.

1. Host one (1) kick-off
meeting.

2. Host regular project
meetings and/or
conference calls (x12).

3. Conduct meetings with
relevant City staff and
departments with
consultant (x6).
1B
Update
Communitywide
and Municipal
GHG Inventories
and Projections
May 2026 –
December
2028

1. Develop two GHG
inventories,
beginning with 2022
or more recent.

1. Identify data needs.

2. Collect data.

3. Develop
communitywide GHG
inventories and
projections.

4. Develop municipal
GHG inventories and
projections.

5. Summarize methods
and findings.

Task 2: Develop Updated Climate Action Plan
Task
No.

Task
Description
Start
Date/Completion
Date (Estimated)
Task
Outcome/Output Deliverables
2A Project Meetings June 2026 – May
2028
Conduct meetings
with relevant internal
stakeholders and the
project consultant to
inform the project.

1. Host one (1) kick-off
meeting.

2. Host regular project
meetings and/or conference
calls (x12).

3. Conduct meetings with
relevant City staff and
departments with consultant
(x6).
2B
Develop and
Implement Public
Engagement
Plan
July 2026 – May
2029
Facilitate public
engagement and
community
involvement in the
CAP update
process.

1. Develop draft and final
public engagement plan (x1).

2. Implement public
engagement plan.

3. Presentation and meeting
materials.
13 May 5, 2026 Item 8
Professional Services Agreement
Ascent - CAP Update and GHG Emissions Inventories

Page 11 of 13 ends

2C Develop CAP
Measures
September 2026
– December
2026
Determine new CAP
measures.

1. Review existing City's CAP
measures.

2. Review existing CAP
measures throughout the
region and state.

3. Prepare a list (x1) of
candidate CAP measures.

4. Evaluate existing GHG
reduction targets.

5. Estimate GHG impacts of
CAP measures and present
information in a forecast
report (x1).

6. Complete a benefit-cost
analysis of the draft CAP
measures and produce a
report (x1).

7. Evaluate candidate CAP
measures.
2D
Integrate Social
Equity
Considerations
December 2026
– March 2027
Incorporate social
equity
considerations into
the CAP in order to
increase the ability
of all Del Mar
residents to adapt to
climate change and
minimize challenges
to climate
adaptation.

1. Informed by public
engagement, outreach, and
data, develop social equity
considerations for CAP.
2E
Develop CAP
Implementation
Monitoring
Procedures
April 2027 – June
2027
Develop a plan for
implementation and
monitoring of
updated CAP.

1. Complete implementation
plan (x1).

2. Develop monitoring
strategies plan (x1).
2F
Prepare Draft
and Final CAP
Update
June 2027 –
March 2028
At the end of the
performance period,
this project will result
in a final updated
Climate Action Plan.

1. Draft updated Climate
Action Plan (x1).

2. Final and Council-adopted
updated Climate Action Plan
(x1).
14 May 5, 2026 Item 8
Professional Services Agreement
Ascent - CAP Update and GHG Emissions Inventories

Page 12 of 13 ends

EXHIBIT B

COST AND FEE SCHEDULE
15 May 5, 2026 Item 8
Professional Services Agreement
Ascent - CAP Update and GHG Emissions Inventories

Page 13 of 13 ends

16 May 5, 2026 Item 8
RFP No. 2026-02
Climate Action Plan Update
and Greenhouse Gas
Emissions Inventory
PREPARED FOR:

City of Del Mar
1050 Camino Del Mar
Del Mar, CA 92014
ATTENTION:

Kaitlyn Elliott-Norgrove
Special Projects and Program Manager
SUBMITTED:

March 27, 2026
17 May 5, 2026 Item 8
ASCENT ENVIRONMENTAL, INC. DBA ASCENT // 2550 FIFTH AVENUE, SUITE 640, SAN DIEGO, CA 92103 // O 619.219.8000 F 916.444.3927 www.ascent.inc March 27, 2026
Kaitlyn Elliott-Norgrove, Special Projects and Program Manager City of Del Mar
1050 Camino Del Mar
Del Mar, CA 92014
via email: [email protected]
Subject: RFP No. 2026-02
Climate Action Plan Update and Greenhouse Gas Emissions Inventory Dear Ms. Elliott-Norgrove,
The City of Del Mar (City) is seeking a consultant team with the requisite experience and expertise to prepare its Climate Action Plan (CAP) Update and Greenhouse Gas (GHG) Emissions Inventory. This update will reflect the significant progress the City has made since adoption of the 2016 CAP, while positioning the City for effective implementation, long-term emissions reductions, and alignment with an evolving regulatory landscape. The CAP Update will build upon the City’s accomplishments while looking forward to how ongoing initiatives for housing capacity planning, coastal protection, and environmental justice can be integrated into climate planning. Most importantly, it will be reflective of community needs and perspectives.

This work arrives at a pivotal time. Since 2016, state climate legislation, community engagement expectations, and the feasibility of levers for reducing emissions at the local level have evolved substantially. The City now needs a firm that understands the complexities of the regulatory expectations of Senate Bill 32 and Assembly Bill 1279, opportunities and constraints in local strategies, and the unique characteristics of small coastal communities. The firm selected must combine technical rigor with practical experience in crafting strategies that can be implemented in a built‑out community and a nuanced understanding of the Del Mar community and City government. The team’s work should also build upon and complement Del Mar’s Sustainability Advisory Committee’s (SAC’s) work plan for Fiscal Year 2026-2027. The work plan provides includes key strategies such as development of a policy to prioritize the replacement of gas appliances with high-efficiency electric alternatives, and outreach on solid waste and diversion programs, the City’s new plastics regulations, and sustainability issues.

The SAC’s work provides a valuable opportunity to inform the CAP Update, provide input and feedback at key junctures of the project, and coordinate efforts with their planned events Ascent is that firm. We are an innovative full-service climate change, land use planning, urban design, environmental, and natural resources consulting firm with a staff of approximately 150 professionals. Climate action and adaptation planning is one of Ascent’s core service areas. We have invested in climate action planning practice since the inception of the firm in 2010 and have simultaneously built an in-house team of planners and community engagement specialists. The team that would be leading this project has vast experience in coastal San Diego communities in both climate planning and engagement. Poonam Boparai, our proposed principal-incharge, has led the development of climate action plans in every North County city. Andrew Beecher, our proposed project manager, has worked on and managed several local climate action plans and conducted extensive on-the-ground engagement with Del Mar residents through the City’s 2019 “Home Energy Savings Program.” Ascent brings to the City an interdisciplinary team consisting of planners, GHG specialists, and outreach experts to support development of an actionable plan, informed by community input. 18 May 5, 2026 Item 8
Kaitlyn Elliott-Norgrove
March 27, 2026

Page 2 ends

There are three key reasons why the City can be confident in our ability to deliver an exceptional CAP Update:
 Local and coastal experience: Our portfolio includes climate action planning for every city along the northern San Diego coast—Encinitas, Carlsbad, Solana Beach, and Oceanside—providing region-specific insight into emissions patterns, transportation dynamics, electrification pathways, and the challenges that built-out, coastal communities face. Our prior work with Del Mar on the CAP Implementation Plan and Objective Design Standards enables us to build upon existing frameworks, community values, and implementation tools to hit the ground running.
 Technical expertise and analytical rigor: Our approach will ensure that historical emissions from the 2012 GHG inventory are appropriately replicated and can continue to be replicated as future inventories are completed. Ascent staff have been completing GHG emissions inventories and forecasts at the city level for almost two decades and have completed numerous updates to inventories that ensure consistency over time. We take a holistic approach to climate planning, recognizing that accurate, locally specific data serves a larger purpose – helping to drive action towards meeting climate goals. We bring deep expertise in building decarbonization pathways and integrating social equity considerations into emissions reduction strategies to ensure the CAP Update remains durable, actionable, and consistent with State targets for 2030 and 2045.
 Meaningful, inclusive, community-driven engagement: Authentic and accessible public engagement is essential to crafting a CAP Update that reflects Del Mar’s values and is realistic to implement. Ascent designs engagement processes that go beyond information-sharing to build trust, gather diverse perspectives, and meaningfully shape policy outcomes. Our approach for Del Mar integrates the International Association for Public Participation framework and will include workshops, community dialogues, surveys, collaboration with the SAC, and strategic coordination with local organizations such as Del Mar Community Connections and the Del Mar Foundation. Engagement will be tailored to Del Mar’s unique civic culture and demographics, with particular consideration for its older populations, strong volunteer networks, and highly engaged residents.

Our team for this project is based in Ascent’s San Diego office, located at 2550 Fifth Avenue, Suite 640, ensuring responsiveness and continuity for City staff. Our proposal and quoted price are valid for 120 days. We look forward to the opportunity to support the City of Del Mar in advancing its climate leadership and continuing our partnership.

Poonam Boparai is your primary point of contact for this effort. Please do not hesitate to contact her if you have any questions or require further information. As an Ascent principal, Poonam is authorized to bind the firm and to negotiate and execute a contract.

Sincerely,
Poonam Boparai Andrew Beecher
Principal Project Manager
e: [email protected] e: [email protected] p: 619.795.0113 p: 619.489.5677
19 May 5, 2026 Item 8
PROPOSAL FOR:

RFP NO. 2026-02
Climate Action Plan Update and
Greenhouse Gas Emissions Inventory
Prepared for:

City of Del Mar
1050 Camino Del Mar
Del Mar, CA 92014
Submitted by:

Ascent
2550 Fifth Avenue, Suite 640
San Diego, CA 92103
p: 619.219.8000
Contact/Authorized Contract Signer:

Poonam Boparai
Principal
p: 619.795.0113
e: [email protected]
March 27, 2026
20 May 5, 2026 Item 8

TABLE OF CONTENTS
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE i 1 / RELEVANT EXPERIENCE ............................................................................................1 2 / PROJECT DELIVERY INFORMATION........................................................................4 3 / TEAM QUALIFICATIONS .........................................................................................23 4 / CONFLICT OF INTEREST..........................................................................................30 5 / REFERENCES.............................................................................................................31 6 / COST AND FEE STRUCTURE....................................................................................34 7 / CONTRACT TERMS..................................................................................................37 8 / ADDENDA.................................................................................................................38 9 / OTHER INFORMATION ...........................................................................................39 21 May 5, 2026 Item 8
SECTION 1 // RELEVANT EXPERIENCE
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 1 1 / RELEVANT EXPERIENCE
The City of Del Mar (City) is embarking on an
update to its Climate Action Plan (CAP), which
aims to reduce greenhouse gas (GHG) emissions
in alignment with current climate science, best
practices, emerging technologies, and state
guidance. Since the adoption of the CAP in 2016,
the City has made great strides in implementing
several measures resulting in a reduction in the
city’s GHG emissions. Implementation of the CAP
has been informed by the 2019 CAP
Implementation Plan and accompanying CAP
Monitoring Tool, while progress has been
evaluated through the CAP Monitoring Report.

Del Mar is a beach community that is primarily
residential, with natural beauty and a community
character that makes it unique. The City’s strong
environmental stewardship is spearheaded by the
Sustainability Advisory Committee, City staff, and
the community at large. In addition to the CAP,
the City has implemented numerous programs to
reduce GHG emissions and enhance sustainability.

The City was among the early adopters of singleuse plastic reforms, banning single-use plastic bags in 2016 and phasing out polystyrene
foodware in 2018. In 2025, Del Mar reaffirmed its
environmental leadership by prohibiting the use
of single-use, non-compostable disposable food
service ware.

The momentum at the local level is matched by
advances at the state level. The state adopted a
2030 GHG reduction target of 40 percent below
1990 levels through Senate Bill (SB) 32 and GHG
reduction targets under Assembly Bill (AB) 1279, which aims to achieve net zero GHG emissions as soon as possible but no later than 2045 and to reduce anthropogenic GHG emissions by 85 percent below 1990 levels by 2045. The state’s 2022 Scoping Plan for Achieving Carbon Neutrality lays out a pathway to achieving the AB 1279 targets.

Achievement of these ambitious GHG reduction targets requires deep decarbonization that involves transformative change in seemingly every aspect of society—energy systems, transportation networks, neighborhood design, and even governance practices, economic systems, and personal and social behavior.

At the same time, incremental change needs to occur in the short term so the City can judiciously approach the bold reductions required in the future while maximizing co-benefits and cost-effectiveness for City What sets us apart?
✓ We drive policy change underpinned by
robust technical analysis.
✓ We produce plans informed by community
priorities and staff capacity, not just technical
analysis.
✓ We have assisted clients with
implementation and monitoring of climate
plans, in addition to preparing and updating
them.
✓ We understand Del Mar’s built environment,
housing stock, and policy levers that can
drive GHG reductions.
✓ We have supported the City of Del Mar with
planning efforts, big and small, ranging from
the Climate Action Plan to Objective Design
Standards and the City’s Safety and
Environmental Justice Elements.
✓ We integrate climate action with housing
production, instead of treating them as
competing goals.
✓ We bring to the City an interdisciplinary
team consisting of planners, GHG specialists,
and outreach experts to support
development of an actionable plan, informed
by community input.
✓ We serve as an extension of the client team
and provide attentive project management
to meet City objectives.
22 May 5, 2026 Item 8
SECTION 1 // RELEVANT EXPERIENCE
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 2 government and the community. Most reductions will need to come from the transportation and building energy sectors, with a combination of strategies focused on switching to zero-emission vehicles, reducing the amount of vehicle miles traveled (VMT), moving building systems and appliances away from natural gas to electricity, and increasing the amount of electricity generated from renewable and zero-carbon sources.

Important GHG reduction opportunities also include avoiding landfill disposal of food, yard, and other organic waste, switching landscaping and construction equipment to cleaner technologies, using water more efficiently, and planting and maintaining trees. The CAP Update is an opportunity for the City to leverage its nature-based, sustainability-related City priorities, including trees, native landscape requirements, and the City’s living levees planned for San Dieguito Lagoon.

In addition, as the state implements GHG regulations that target new development (e.g., strengthening building energy efficiency standards), the opportunities for additional reductions from new development at the local level diminish. Looked at another way, most of the buildings and infrastructure influencing future emissions are already on the ground and in existence today. These circumstances underscore the need to focus on actions within the City’s authority and influence to reduce emissions from the existing building stock and built environment (e.g., community and roadway design, energy systems, vehicle fueling and charging) to align with state targets. Actions to reduce GHG emissions also need to be developed with Del Mar’s specific demographics and existing built environment in mind to maximize benefits and improve quality of life for city residents as well as its thriving visitor attractions. Therefore, the City’s CAP requires creative and ambitious solutions to ensure each sector meets its fair share of reductions while also balancing the potentially conflicting expectations of different stakeholders, such as residents, environmental and community advocates, real estate interests, and the tourism industry.

Challenges inherent in this project include the evolving science and regulatory framework related to GHG reduction, changes in state and judicial guidance, shifting focus to further reductions beyond 2030, and the need to achieve substantial reductions from existing and future sources and activities. The CAP will need to be updated with social equity as a cornerstone, working to ensure participation from community members who are typically not engaged in planning processes. Consideration of these factors in the CAP Update will provide the City with a plan that is turnkey, can be used to position for implementation funding opportunities, and can be implemented in an effective and equitable manner.

It is essential that the firm chosen to assist with this effort have the foresight and experience to anticipate challenges and formulate proactive solutions to help the City successfully update its CAP. The firm needs to have specialized experience helping cities develop and update their CAPs in the San Diego and larger Southern California region, and deep understanding of atmospheric and climate change science, contemporary practices in climate action planning, and the current and evolving requirements and methods coming from state agencies. The chosen firm also needs to be poised to assist with the City’s community engagement efforts, offering expertise in innovative and authentic engagement techniques, while also having expert knowledge of climate action planning. The team also requires demonstrated experience and expertise in integrating various planning efforts to ensure seamless transition and longevity of City activities.

Ascent is that firm. We are headquartered in Sacramento with offices in San Diego, Irvine, Berkeley, and Lake Tahoe. With experienced staff in all locations, we have thorough knowledge of the California Air Resources Board (CARB), other state agency activities, and the regulatory and political environment in Southern California. Climate action and adaptation
planning/GHG analyses and urban design and planning are two of Ascent’s core services. Our team consists of planners, GHG specialists, atmospheric scientists, outreach specialists, Our team is skilled in providing robust
GHG accounting that underpins strong
CAPs while also integrating experts
who understand that meaningful
climate action requires deep
integration with land use policy,
housing strategy, and community
outreach and engagement.
23 May 5, 2026 Item 8
SECTION 1 // RELEVANT EXPERIENCE
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 3 and publishing experts well versed in Americans with Disabilities Act (ADA) and Web Content Accessibility Guidelines (WCAG) standards. As such, we bring to the City an optimal mix of skills and expertise that covers all facets of climate action planning. Our team is skilled in providing robust GHG accounting that underpins strong CAPs while also integrating experts who understand that meaningful climate action requires deep integration with land use policy, housing strategy, and community outreach and engagement. Our team doesn't just calculate emissions—we reshape the built environment to reduce them.

Ascent has assisted the City of Del Mar with critical planning efforts related to the CAP that built capacity and identified a route for sustained action and reporting. We worked with the City to develop the CAP Implementation Plan and accompanying Monitoring Tool in 2019. In addition, we have assisted the City in the development of Objective Design Standards and an assessment of Affordable Housing Overlay Zones (AHOZ). These planning efforts enabled the City to continue supporting affordable housing, and multiple-dwelling-unit and mixed-use development, while providing the important co-benefit of reduced VMT and GHGs. Through our partnership with the San Diego Association of Governments (SANDAG), we supported the City with critical housing policy work. We also assisted the City with its most recent General Plan Safety Element and Environmental Justice (EJ) Element updates. Our experience with the City’s CAP and crucial planning policy topics provides us with a nuanced understanding of the Del Mar community and City government. We can leverage this expertise to develop a CAP Update that is customized, locally relevant, and grounded in strong technical analysis.

The Ascent team offers Del Mar unmatched local expertise:
 A full suite of services including climate action planning, urban design and planning, and community engagement—all under one roof in our San Diego office  A local project management team that has worked on climate planning in the San Diego region for nearly two decades and that can serve as an extension of the City’s team  A proven track record of supporting Del Mar with its CAP, housing policy, and EJ and Safety Elements of the General Plan
 Team members with experience preparing and updating CAPs for nearly every city in the San Diego region, notable ones being Solana Beach, Encinitas, Carlsbad, Oceanside and La Mesa  Complementary experience working with the larger jurisdictions, i.e., the County of San Diego and the City of San Diego on CAP development, implementation, and monitoring  Expertise in climate action planning guidance through work with SANDAG’s Regional Climate Action Planning Framework (ReCAP)
 Deep local experience on developing and updating CAPs coupled with work on diverse CAPs across the Southern California region and the state
 An optimal mix of skills and expertise on the team, consisting of planners, GHG specialists, atmospheric scientists, outreach specialists, and publishing experts  A history of working collaboratively with our clients on award-winning climate planning projects, creating graphically rich, user-friendly, and accessible plans  In-depth knowledge of GHG accounting frameworks, coupled with experience supporting CAP implementation and monitoring, to achieve the outcomes that the City of Del Mar and the community desire
Our experience with the City’s CAP
and crucial planning policy topics
provides us with a nuanced
understanding of the Del Mar
community and City government.
24 May 5, 2026 Item 8
SECTION 2 // PROJECT DELIVERY INFORMATION
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 4 2 / PROJECT DELIVERY

INFORMATION
The methods for executing this project have been developed to meet the timeline and budgetary needs of the City while delivering work products that achieve the City’s goals and exceed industry standards. The following is an overview of the methods that will be used to develop the key deliverables, including interim analyses and deliverables that are further detailed in the Scope of Services.

PROJECT EXECUTION AND QUALITY ASSURANCE
Ascent understands that the availability of team members working on the CAP Update and Greenhouse Gas Emissions Inventory is critical to project success. Therefore, only staff with the requisite availability, as well as experience with climate action and adaptation planning projects, have been assigned to this project. The Ascent project management team, consisting of Poonam Boparai and Andrew Beecher, is ultimately responsible for schedule compliance and the quality of work products and takes that responsibility very seriously.

Our philosophy of a “no surprises” approach and the extensive involvement of our most experienced staff enables us to fully achieve project objectives, satisfy government requirements, and fulfill client needs.

Schedule and Staffing Controls
We understand the need to perform within fixed and challenging schedules and effectively use time and staff resource management tools to optimize efficiency. Scheduling and workload management systems at Ascent are designed to allocate resources to meet all client due dates, regardless of timing or the number of deadlines in a given period. Tools and systems include project/staff management software (Deltek Vantagepoint), weekly schedule and workload monitoring of technical, graphics, and document production staff; long-range (3 to 6 months) staffing projections to secure availability; and critical-path method and timeline scheduling for tasks and milestones (e.g., Microsoft Planner). Using these proven strategies, Ascent has completed numerous complex projects with demanding schedules that required attentive project management, coordination, and communication.

Work Product Quality
Ascent understands it is our responsibility to produce high-quality work products that are technically accurate, complete, clear, supported by substantial evidence, and professionally presented. Quality is the cornerstone of what we do, and we achieve this through rigorous attention to our quality management process. From start to finish, every document undergoes multiple reviews to ensure Ascent deliverables exceed industry standards. We will apply these principles to reviews of documents submitted to the City.

Strategies to achieve high quality are embedded throughout our projects, from contract execution and preparation of the deliverable to production of the final work product. For documents prepared by Ascent on behalf of a client, authors use an established Ascent Style Guide to ensure the consistency and quality of all documents from the outset of document preparation. We coordinate early in the process to review style and format expectations for each project and provide guidance to the team on these expectations 25 May 5, 2026 Item 8
SECTION 2 // PROJECT DELIVERY INFORMATION
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 5 that work best for the client. Every document is reviewed by senior staff and the project principal. This approach ensures that the document’s style and content are accurate and that the document’s approach, tone, and usefulness meet client expectations.

SCOPE OF SERVICES
Ascent will leverage its vast Southern California experience to collaborate with the City of Del Mar in the identification of the most appropriate and effective path forward for the City’s CAP Update. We will assist the City in developing rigorous and engaging reports, following any City brand guidelines, to demonstrate progress toward meeting the climate action goals and provide updates to the City’s CAP. These reports will be informed by sound technical analyses and serve as the basis for furthering the City’s climate planning efforts to 2030 and beyond.

Each task has been identified and structured to provide an efficient approach that allows for concurrent work to streamline project costs and schedule. The primary tasks for this project—development of the GHG inventories and the CAP Update—are anticipated to proceed in parallel during the initial phases of the project. In addition, the GHG inventories will inform the CAP Update while also providing important data points to assess Del Mar’s emissions trajectory. Therefore, we have proposed efficiency considerations (e.g., combined project meetings for the two tasks where appropriate) to make effective use of project funding. For each task, we have also indicated City responsibilities as appropriate. Please note that we have renamed some project tasks, created additional subtasks, and renumbered tasks/subtasks accordingly to better encapsulate the work while retaining the overall structure in the City’s Request for Proposals (RFP).

TASK 1. Develop GHG Inventories
Task 1.1. Ongoing Project Management, Meetings, and Coordination A kickoff meeting is key to setting a strong foundation for project success. Ascent’s project management team will hold a kickoff meeting with City staff to review the scope of work, refine project goals and objectives, confirm the project timeline and milestone schedule, and discuss data collection roles. The meeting will also serve to establish the project management procedures, including invoicing terms and communication protocols that are intended to keep all parties appropriately involved and informed. We will prepare a meeting agenda and summary meeting notes to document the main takeaways and action items.

Because our project management team is local, we anticipate holding the kickoff meeting and additional key meetings in person, based on City preference.
26 May 5, 2026 Item 8
SECTION 2 // PROJECT DELIVERY INFORMATION
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 6 We understand that communication is fundamental to successfully accomplishing this work effort. We envision our working relationship with the City as one that is highly collaborative. The Ascent project management team will set up monthly check-in meetings that will serve as progress meetings and project reports. The purpose of the meetings will be to provide project status updates and discuss items such as upcoming tasks or milestones and the project schedule and to discuss any critical path items such as outstanding data needs or schedule constraints. We will prepare meeting agendas for each check-in meeting that include reports on work completed, challenges to be addressed, and key action items. The Ascent team will also participate in up to six meetings with internal stakeholders, i.e., with relevant City staff and departments, to inform GHG inventory development and the CAP Update. Please note that while the RFP identifies meetings separately for Tasks 1 and 2, we anticipate being able to leverage meeting times to cover updates and discussion on both tasks for resource efficiency. We have also included additional meetings in the scope to cover any topic-specific discussions as necessary.

Ascent will maintain an updated project schedule that includes dates for deliverables submitted by Ascent, review periods for City staff, and public meetings. We will set up a SharePoint folder for sharing documents and deliverables between Ascent and City staff. Also under this task, we will submit brief written status reports to the City’s project manager along with our monthly invoices. These reports will include a summary of work completed during the previous month, percentage of project completion, and upcoming milestones.

Please note that we propose combining the project meetings tasks from the RFP (Tasks 1A and 2A) for efficiency and budget considerations. Our work on Tasks 1 and 2 will be led by the same project management team, and we are confident we can effectively use the meetings with the City project management team and other departments to meet the objectives of the GHG inventories and CAP Update tasks.

Deliverables
 One-hour kickoff meeting with City staff and the Ascent project management team (in person)  Up to 12 project meetings (30 minutes in length) with City staff with agendas and summaries (mix of in person and virtual)
 Up to 6 meetings with City staff and departments (mix of in person and virtual, based on City preference)  Up to 6 additional meetings to cover non-overlapping tasks (mix of in person and virtual, based on City preference)  Monthly project status reports (electronic)
 Kickoff meeting agenda and summary notes (electronic) City Responsibilities
 Attend project meetings
 Attend the kickoff meeting
Task 1.2. Update Communitywide and Municipal GHG Inventories and Projections Ascent will prepare two sets of GHG inventories of communitywide and municipal emissions for the City, using 2022 and 2024 as the analysis years. These inventories will serve to track Del Mar’s emissions trajectory and help set a robust reference to establish the City’s emissions forecasts and reduction targets.

The specific baseline year for the CAP Update will be chosen in collaboration with the City, in consideration of continuity with the CAP and CAP Monitoring Report, recent inventories provided by SANDAG, baseline year for SANDAG’s activity-based model, and best practices for CAPs focused on longterm horizon years.

Emissions will be aggregated and reported as carbon dioxide equivalents (CO2e) to show trends in GHG emissions from various activities. The decision on specific versions of global warming potential values from the Intergovernmental Panel on Climate Change Assessment Reports will be made in collaboration 27 May 5, 2026 Item 8
SECTION 2 // PROJECT DELIVERY INFORMATION
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 7 with the City, considering continuity with previous inventories, best practices, and alignment with regional and state inventories.

We will develop a list of data needs to collect the most relevant and accurate data for the GHG inventories. Ascent will work with the City to gather necessary permissions and access activity data from utilities and agencies, including waste, water, electricity, and natural gas.

Task 1.2.1. Communitywide GHG Inventories
The communitywide GHG inventories will include the following emissions sectors: transportation, residential and nonresidential building energy, off-road vehicles and equipment, water, wastewater, and solid waste. The inventories will align with the U.S. Community Protocol for Accounting and Reporting of Greenhouse Gas Emissions developed by ICLEI–Local Governments for Sustainability (ICLEI) and recommended for use by local agencies in California by both CARB and the Governor’s Office of Land Use and Climate Innovation (LCI).

VMT data will be obtained from SANDAG using the Regional Targets Advisory Committee (RTAC) origin/destination methodology, which is the industry best practice that tracks all trips to/from the city and assigns 100 percent of internal-internal, 50 percent of internal-external and external-internal, and 0 percent of external-external trips to the city. External-external or “pass-through” trips are excluded because the City has no authority to influence the movement of vehicles through its boundaries; for example, vehicles traveling through Del Mar without stopping within city boundaries. The VMT data will be requested for both passenger vehicles and trucks and by speed bin to assist with conversion into GHG emissions. We will summarize the VMT data in tables and briefly describe the methodology used to calculate the VMT. Given that receipt of VMT data from SANDAG’s Service Bureau can be a critical path item, we will use the kickoff meeting with the City to confirm methodology and analysis years and submit the request early in the project timeline.

Similarly, energy use data will be requested from Clean Energy Alliance and San Diego Gas & Electric early to facilitate timely receipt. Where permissions are necessary, City staff will provide Ascent team members with the approval to engage in data requests with external agencies. For internal data collection, Ascent will support City staff in conducting the necessary outreach.

The communitywide GHG inventories will use the following tools and emissions factors to quantify GHG emissions by sector:
 Mobile source emissions factors for San Diego County from CARB’s EMFAC2025 database for passenger cars, light-duty trucks, and medium- and heavy-duty trucks  Electricity-related emissions factors from Clean Energy Alliance and San Diego Gas & Electric  Energy intensity factors from the City Department of Public Works and/or San Diego County Water Authority for water supply
 Off-road emissions from CARB’s OFFROAD model
 Solid waste emissions from disposal data and waste generation rates from the California Department of Resources Recycling and Recovery (CalRecycle) Task 1.2.2. Municipal GHG Inventories
Ascent will include emissions from municipal operations in the updated GHG inventories. We will account for GHG emissions resulting from the City government’s building and facility energy usage, streetlight and traffic signal energy usage, employee commutes, City fleet (both on-road and off-road), water usage, wastewater, and solid waste. We expect that much of the data to support the municipal inventories will be available internally and City staff will take the lead in collecting this data, with support from Ascent. 28 May 5, 2026 Item 8
SECTION 2 // PROJECT DELIVERY INFORMATION
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 8 Emissions from municipal operations will be accounted for using the Local Government Operations Protocol (LGOP) developed by CARB, the California Climate Action Registry, ICLEI, and The Climate Registry.

Ascent will present the two sets of communitywide and municipal inventory results for 2022 and 2024, along with GHG forecasts and targets (under Task 1.2.3), in a technical memorandum for the City’s review and prepare a final version that incorporates City comments, including complete data appendices.

Task 1.2.3. Prepare GHG Emissions Forecasts and Reduction Targets Ascent will prepare business-as-usual (BAU) forecasts of emissions by sector for 2030 and 2045 to tie in with SB 32 and AB 1279 for both communitywide and municipal emissions. This framework is consistent with other recent CAPs in the region, and we recommend aligning with best practices in selecting forecast years to maintain consistency. The BAU forecast will be conservative, in that it will not account for regulatory changes enacted in the future but will account for anticipated population and employment growth citywide to illustrate how emissions would grow if no action were taken. The transportation sector of the BAU forecast will be informed by the VMT data request to SANDAG. We will prioritize confirmation of analysis years and underlying growth assumptions to ensure the baseline and forecasted VMT data requests can be submitted to SANDAG early in the project process.

Following the calculation of BAU forecasts, we will calculate adjusted forecasts, which will consider the adopted and other reasonably foreseeable legislative and regulatory changes at the federal and state levels, including SB 1020 (carbon-free electricity), the Advanced Clean Cars Program, and California Code of Regulations Title 24, Part 6 (the California Energy Code). Ascent will calculate the impact that these regulations will have on 2030 and 2045 emissions levels. Given the uncertainty around California’s climate legislation and regulation amid ongoing actions from the federal government, we will ensure that the analysis is based on most current information and state guidance and will make a determination in consultation with City staff.

Under SB 32 and AB 1279, the State of California aims to reduce statewide emissions 40 percent below 1990 levels by 2030 and 85 percent below 1990 levels by 2045 and to achieve carbon neutrality no later than 2045. The state’s 2022 Scoping Plan for Achieving Carbon Neutrality lays out a path to achieving the targets for AB 1279, which includes achieving deeper GHG reductions by 2030 than contemplated by SB 32. Ascent will identify and recommend GHG emissions reduction targets consistent with guidance issued by CARB for local plan-level analysis and considering best practices from recent CAPs in the region.

Ascent works closely with CARB on environmental documentation for its regulations. In this capacity, we are intimately familiar with the data underlying CARB’s inventory and targets. Ascent will establish 2030 and 2045 targets for the City that align with Del Mar’s fair share of the state’s targets. We will present the information in a technical memorandum for the City’s review and prepare a final version that incorporates City comments.

Deliverables
 Data requests
 Draft and final GHG inventory, forecasts, and targets technical memorandum (electronic) City Responsibilities
 One set of consolidated, nonconflicting comments on draft technical memorandum in strikethrough/underline (electronic)
TASK 2. Develop Updated Climate Action Plan
Task 2.1. Project Meetings
The scope of services for this task is covered under Task 1.1. 29 May 5, 2026 Item 8
SECTION 2 // PROJECT DELIVERY INFORMATION
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 9 Task 2.2. Develop and Implement Public Engagement Plan
Ascent delivers climate action planning through an integrated, collaborative process that aligns technical analysis with meaningful public participation. Our team has expertise in GHG analyses, action planning, strategy prioritization, and implementation considerations with a structured engagement methodology grounded in
the International Association for Public Participation (IAP2) Public Participation Spectrum and Techniques for Effective Public Participation. Engagement is treated not as a
parallel effort to the planning process but as an essential component of shaping and refining strategies.

Del Mar has demonstrated meaningful progress in sustainability, energy efficiency, and environmental stewardship. The CAP Update builds on this foundation, advancing the City’s leadership while establishing a clear path toward resilient, fiscally responsible, and community-informed climate action. This effort will identify the next generation of climate strategies that reflect community priorities and support practical, achievable implementation.

Ascent will design and implement an engagement process that reflects the community’s strong civic participation and interest in local planning issues. Activities will align with key planning milestones, ensuring community perspectives inform strategy and action development across multiple points in the process. Technical findings will be translated into accessible formats to support meaningful feedback.

Engagement activities will be designed to consider and explore how benefits and costs are distributed across the community, how strategies may be funded, and how the City can advance climate action while ensuring residents and businesses are not left behind. Feedback and key themes encountered throughout the engagement process will be summarized and included as an appendix to the CAP Update.

Using the IAP2 Spectrum as a structural framework, each engagement activity will be aligned with the appropriate level of decision influence, with activities spanning multiple levels to support more comprehensive engagement. As shown in the image on the next page, early phases will emphasize Inform and Consult by presenting baseline conditions and regulatory context while soliciting community priorities.

As strategy development progresses, engagement will deepen toward Involve and Collaborate, working directly with interested parties and advisory bodies such as the Sustainability Advisory Committee (SAC) and key sector representatives to further shape climate update outcomes. Online surveys and exercises, including structured prioritization tools, may approach Empower-level participation within defined parameters.

Public participation includes the
promise that the public’s contribution
will influence the decision.
— IAP2, Core Values for Public
Participation
30 May 5, 2026 Item 8
SECTION 2 // PROJECT DELIVERY INFORMATION
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 10 Engagement will help identify which strategies resonate with the community while also providing an opportunity to explore levels of support and better understand the willingness needed to successfully implement them. The IAP2 framework moves engagement beyond awareness-building, serving as a practical tool to strength test strategies, identify implementation barriers, and refine actions in alignment with local needs, ensuring the CAP Update reflects both technical best practices and communitysupported pathways that build on Del Mar’s ongoing commitment to sustainability and climate action.

Following IAP2’s integrated approach ensures engagement meaningfully informs planning decisions while maintaining clarity about the City’s decision-making authority.

The engagement framework also emphasizes:
 Inclusivity through proactive outreach to populations often underrepresented in planning processes  Accessibility through materials and events that accommodate individuals with disabilities and varying participation preferences
 Transparency through clear communication about how public input shapes decisions  Integration by directly linking engagement outcomes to technical analysis and policy development Task 2.2.1. Develop Public Engagement Plan
Ascent will prepare a public engagement plan that establishes a clear framework for participation throughout the CAP Update process. In coordination with City staff, we will identify existing communication channels and define engagement activities early in the process to ensure alignment on approach, roles, and responsibilities. The plan will be informed by the SAC’s work plan prepared in March 2026. Specifically, the SAC’s work on Item #3: Outreach on Sustainability Issues, will be leveraged where feasible to ensure coordinated outreach efforts and maximize public participation while avoiding fatigue.

The plan will clearly outline engagement tasks, key milestones, and steps to support an organized and effective engagement process for the project team. Recognizing that engagement is dynamic, Ascent will remain flexible and work with the City to refine the approach as needed and within the allocated budget. 31 May 5, 2026 Item 8
SECTION 2 // PROJECT DELIVERY INFORMATION
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 11 The public engagement plan will include the following elements:
 Community Profile and Participation Overview: An overview of Del Mar’s demographic characteristics, civic structure, and participation patterns to inform outreach strategies, including consideration of age-related vulnerability, seasonal population dynamics, and community groups connected to tourism, business, recreation, and regional partnerships.  Stakeholder Coordination and Identification: A project contact list that includes advisory bodies, business representatives, recreation interests, regional partners, and other relevant community organizations. Identification of appropriate opportunities to coordinate with existing partners, City events, community gatherings, and initiatives.  Communication and Engagement Approach: An overview of all engagement activities and communication methods aligned with CAP phases.
 Engagement Calendar: A schedule of proposed engagement activities aligned with key CAP planning milestones.
 Accessibility and Participation Protocols: Approaches to ensure accessible participation across formats, including identifying ADA-compliant materials and venues.  Roles and Responsibilities: Clear delineation of responsibilities between Ascent and City staff to ensure coordinated implementation of engagement activities.  Engagement Goals and Performance Metrics: Objectives for community participation with measurable success indicators to track engagement effectiveness.  Project Branding: Development of a cohesive visual identity, which may include a project logo, PowerPoint templates, simple branding guidelines, and a collection of City photos to ensure consistent and clear engagement materials.

Task 2.2.2. Public Workshops
Ascent will facilitate up to two in-person public workshops designed to provide opportunities for community participation during development of the CAP Update. These workshops will serve as forums to share project information and gather feedback on priorities, strategy options, and implementation considerations. Each workshop will include project-branded materials, interactive exercises, and facilitated discussions aligned with key planning milestones. The first workshop will focus on sharing baseline conditions and identifying community priorities, while the second workshop will support collaborative discussion of strategy options and implementation approaches.

Consistent with best practices for public participation, workshops will combine clear information-sharing with opportunities for community input and facilitated dialogue to help refine strategies and priorities.

Materials, including agendas, presentations, and handouts, will be designed for clarity, while promotion through City communication channels and community networks will support broad participation.

Following each workshop, Ascent will prepare a summary of participation, key themes, and how input will be used to inform analysis and strategy development.

Engagement Activity IAP2 Level of Public
Participation Engagement Purpose How Input Is Used
Public Workshops Inform, Consult, Involve
Present project
information and gather
broad community input
on priorities, options, and
implementation
considerations.

Community perspectives
help ground technical
analysis, assess strengths
and weaknesses, and
inform the strategy
development.
32 May 5, 2026 Item 8
SECTION 2 // PROJECT DELIVERY INFORMATION
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 12 Task 2.2.3. Community Dialogue Roundtable Series
Ascent will facilitate up to two in-person community dialogue roundtable sessions to complement the public workshops, offering an opportunity for more focused dialogue and deliberation with engaged community members and stakeholders. While workshops gather broad community input, roundtables will bring together community members and stakeholders who are actively engaged in climate action to deliberate and explore common ground for action.

Participants may be invited through a combination of targeted outreach and open interest to ensure a balanced cross section of residents, civic leaders, business representatives, recreation interests, seniors, and community-based organizations while maintaining a group size that supports meaningful dialogue.

Discussions will center on community values and perspectives on climate action while also considering implementation and feasibility. Facilitated dialogue will further explore tradeoffs, long-term priorities, and how strategies may shape the community over time.

Facilitated activities may include strength testing strategies, scenario-based conversations, and strategy prioritization exercises designed to explore topics where there is no single best solution. Input from each session will be documented and summarized to highlight key themes, key considerations, and areas of alignment that inform the CAP Update.

The mix and number of engagement activities will be refined in coordination with the City to best meet project goals. Additional roundtable sessions or modifications to the engagement approach can be accommodated at additional cost.

Engagement Activity IAP2 Level of Public
Participation Engagement Purpose How Input Is Used
Community Roundtables Consult, Involve,
Collaborate
Deliberate with engaged
community members to
explore community values,
feasibility, and trade-offs
in more depth.

Insight to help stress-test
strategies, identify gaps,
prioritize actions, and
surface implementation
challenges and
partnership opportunities.

Task 2.2.4. Project Website and Outreach Materials
Ascent will support the City in leveraging and enhancing the existing Go Green Del Mar website as the central hub for project information and digital engagement throughout the CAP Update. This approach builds on a trusted and well-established site that community members already recognize and use, while also helping drive website traffic and strengthen its role as a resource for sustainability information and engagement.

The website will be expanded to host CAP Update content, including a project overview, timeline, milestones, meeting materials, and updates, while serving as a landing page for engagement opportunities for survey responses and workshop registration. Ascent will support City staff by drafting content and integrating graphics on the website to ensure information remains current, accessible, and consistent throughout the CAP Update.

If the City prefers a standalone project website, Ascent has experience developing dedicated platforms using Social Point, which can align with City branding and offer interactive engagement features like mapping activities, structured comments, quick polls, and prioritization exercises. Social Point can support digital engagement and streamlined feedback collection and reporting. Under this approach, Ascent would use Social Point as the primary landing page for the CAP Update and link it to the Go Green Del Mar page for easy access.
33 May 5, 2026 Item 8
SECTION 2 // PROJECT DELIVERY INFORMATION
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 13 The following are examples of similar project websites developed by Ascent using Social Point:
 Gilroy Blue Skies Initiative: https://ascent.mysocialpinpoint.com/gilroy-blue-skies-initiative  SOAR Bakersfield: https://ascent.mysocialpinpoint.com/soar-bakersfield Ascent will also develop outreach materials to promote the CAP Update and support participation throughout the project. Outreach collateral may include PowerPoint templates, flyers, fact sheets, digital graphics, event announcements, and briefing summaries that share clear information about the project and upcoming engagement opportunities. Resources will be adaptable for use across virtual platforms, community meetings, City facilities, and existing City communication channels and may also be shared with community partners to distribute through their networks and broaden awareness of opportunities to participate.

Engagement Activity IAP2 Level of Public
Participation Engagement Purpose How Input Is Used
Project Website and
Outreach Materials Inform, Involve
Provide accessible project
information, promote
engagement
opportunities, and collect
structured feedback
through digital tools.

Understanding community
priorities through online
feedback and website
trends.

Task 2.2.5. Community Survey
Ascent will design and administer a community survey to gather feedback during the CAP update process.

The City will have an opportunity to review and provide feedback on a draft survey prior to launch. The survey will be administered early in the planning process to understand climate impacts, community values, and preferred approaches to GHG reduction. Early input will help inform strategy development by identifying community priorities, concerns, and opportunities for action while also highlighting topics that may warrant further discussion as the planning process progresses. Survey questions may incorporate interactive formats such as map-based questions to identify local concerns or opportunities, budgeting exercises that allow participants to allocate resources across potential strategies, prioritization and ranking questions to understand relative preferences, and open-response prompts to capture community insights in participants’ own words.

The survey will be administered using a platform such as SurveyMonkey and distributed through existing City communication channels and partner networks to encourage broad community participation. Results will be compiled and summarized to identify key themes, inform strategy refinement and recommendations, and help the City understand where community priorities align with potential climate actions and where additional discussion or clarification may be needed as the CAP Update progresses.

Engagement Activity IAP2 Level of Public
Participation Engagement Purpose How Input Is Used
Community Survey Consult, Involve
Gather input on
community priorities and
challenges, test scenarios
within defined parameters,
and inform strategy
development.

Results highlight priorities
and preferences that
inform strategy
development and can be
leveraged to guide related
planning discussions.
34 May 5, 2026 Item 8
SECTION 2 // PROJECT DELIVERY INFORMATION
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 14 Task 2.2.6. Sustainability Advisory Committee Working Sessions Ascent will facilitate up to two working sessions with the Del Mar Sustainability Advisory Committee to support discussion and feedback at key points during the CAP Update process. Meetings will align with the SAC’s regularly scheduled quarterly meetings and occur within the committee’s publicly noticed meeting framework, providing an opportunity to discuss project findings, strategy options, and implementation considerations. The SAC advises the City Council and serves as an important avenue for engagement on local sustainability efforts.

During working sessions, the SAC may be asked to react to key technical findings, discuss emerging strategy options, or provide input on the engagement process. Representatives of local educational institutions, other City boards or commissions, regional partners, and relevant technical agencies may also be invited to participate, helping to broaden the discussion, strengthen coordination across related initiatives, and ensure strategies reflect local expertise and practical implementation considerations.

Engagement Activity IAP2 Level of Public
Participation Engagement Purpose How Input Is Used
Sustainability Advisory
Committee Working
Group
Inform, Consult, Involve,
Collaborate
Review CAP findings,
emissions reduction
pathways, and draft
climate strategies with the
SAC in a public setting.

Advisory input helps
assess feasibility, identify
implementation
considerations, and
strengthen CAP strategy
recommendations.

Task 2.2.7. Pop-Up Events (optional)
Ascent may host up to three pop-up engagement events at strategic community locations to reach residents and stakeholders who may not attend formal meetings. Pop-ups will be coordinated with existing City events, community gatherings, or partner organizations to engage residents in settings where they already participate while avoiding heavily tourist-oriented locations. Events hosted by local organizations such as Del Mar Community Connections, Del Mar Foundation, Del Mar Village Association, and St. Peter’s Episcopal Church could be opportunities to host pop-up events.

These informal opportunities will introduce the updated CAP, share key information about the planning process, and gather high-level input through brief interactive activities. Activities may include quick feedback prompts, visual displays summarizing project milestones, and short prioritization exercises designed to capture community perspectives in a time-efficient manner. Where appropriate, outreach will be coordinated with trusted community organizations and community leaders to expand awareness and participation.

Engagement Activity IAP2 Level of Public
Participation Engagement Purpose How Input Is Used
Pop-Up Events Inform, Consult
Share project information
and gather quick feedback
through brief interactive
activities in familiar
community settings.

Feedback highlights issues
top of mind for residents
and emerging community
perspectives.

Deliverables
 Draft and final public engagement plan (electronic)
 Lead and facilitation of in-person workshops (up to two), including agendas, materials, and meeting summaries (electronic)
35 May 5, 2026 Item 8
SECTION 2 // PROJECT DELIVERY INFORMATION
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 15  Lead and facilitation of virtual or hybrid community dialogue roundtable series (up to two), including agendas, materials, and meeting summaries (electronic)
 Project website content
 Outreach materials, as needed (electronic)
 Draft and final community survey (electronic)
 Lead and facilitation of SAC working sessions (up to two) and meeting summaries (electronic)  Draft and final community engagement summary (electronic)  Support to in-person pop-up events (up to three) (if optional Task 2.2.7 is selected) City Responsibilities
 One set of consolidated, nonconflicting comments on draft public engagement plan  Attendance at public workshops
 Attendance at community roundtables
 One set of consolidated, nonconflicting comments on draft project website content, draft public workshop materials, and other outreach materials
 One set of consolidated, nonconflicting comments on draft community survey  Attendance at SAC working sessions
 Staffing at in-person pop-up events (if optional Task 2.2.7 is selected) Task 2.3. Develop CAP Measures
Task 2.3.1. Identification of GHG Reduction Measures
Ascent will identify and evaluate GHG reduction measures for inclusion in the updated CAP. It will be important to craft measures that demonstrate how their collective implementation will achieve the GHG reduction targets specified under Task 1.2.3. Ascent will review the GHG reduction measures contained in the City’s existing CAP and review other applicable regional and statewide GHG reduction measures. Our team maintains a database of candidate CAP measures based on our work on CAPs across the state and informed by best practices and guidance from state agencies. We will also incorporate feedback collected from City staff and the community outreach process into climate action measures. We will develop a preliminary list of climate action measures in Microsoft Excel. These measures will be based on current and anticipated future technology, regulatory frameworks, and other actions necessary to meet the City’s targets. The measures will focus on actions within the authority and influence of the City government and will address all sources of emissions in the communitywide and municipal government operations inventories. The climate action measures will include efforts to advance energy efficiency and to facilitate fuel switching and increased use of renewable electricity in the building and transportation sectors, the provision of alternative means of transportation, a robust move toward zero waste, and other efforts toward decarbonization.

The transportation sector is anticipated to be the largest source of GHG emissions in the city, so it will be critical to develop measures that achieve significant GHG reductions from this sector. Based on our experience, strategies to support vehicle electrification and use of other zero-emissions vehicles will be the most appropriate means of reducing transportation-related emissions in Del Mar. However, we also anticipate that some level of VMT reduction will be needed to achieve GHG targets. We will develop VMT reduction measures that are potentially feasible for the land use context and local conditions of Del Mar.

For example, we recognize that certain VMT reduction strategies, particularly those reliant on high-density development patterns or extensive transit networks, may have limited applicability in the city given its built-out land use context and scale. At the same time, there are opportunities to enhance transit ridership given that 96.7 percent of the population of Del Mar lives within one-half mile of transit based on an AllTransit analysis. (AllTransit is an analytic tool that accounts for and evaluates transit frequency, routes, and access to produce an overall transit score at the city, county, and regional levels.) Transportation 36 May 5, 2026 Item 8
SECTION 2 // PROJECT DELIVERY INFORMATION
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 16 solutions provided to the senior population of the city by Del Mar Community Connections may be another opportunity to consider in the selection and analysis of measures.

We will ensure the climate action measures are tailored and appropriate for Del Mar, reflecting the diversity of land uses and building types, economic characteristics, community values, and other factors.

Measure options will also consider recent federal and state action that may limit opportunities, e.g., a moratorium on residential reach codes under AB 130. The purpose of the preliminary draft will be to review and discuss needed modifications to measures, as well as to obtain input and confirm the nature and scope of strategies to be included in the CAP Update. We will also work with the City during review of the preliminary draft measures to gather necessary activity data and develop participation rates, performance targets, and other key assumptions. These inputs will inform the quantitative evaluation of measures, including the implementation cost analysis required for the CAP Update.

Deliverables
 Data request of participation rates and performance targets (electronic)  List of climate action measures (electronic)
City Responsibilities
 Responses to data request of participation rates and performance targets (electronic)  One set of consolidated, nonconflicting comments on the list of climate action measures in strikethrough/underline (electronic)
Task 2.3.2. Analysis and Evaluation of GHG Reduction Measures and Implementation Actions Following the City’s review of the preliminary list of draft climate action measures, Ascent will revise the list into a set of climate action measures that will be more fully developed and analyzed, after which the measures will be submitted to the City for review and confirmation. As part of this task, we will quantify the GHG reductions expected to be achieved by the measures and will perform a gap analysis for the GHG reduction measures to determine whether they will achieve the reduction targets identified under Task

1.2.3. We will use case studies, peer-reviewed scientific applications, state guidance documents, and other verified sources to inform these calculations and provide substantial evidence behind the work. We will document all information, assumptions, and target indicators used to quantify potential emission reductions in a single master dataset for the GHG gap analysis.

Our underlying goal as we complete this technical analysis is to maximize the usability and longevity of the work completed. We develop GHG reduction measures to facilitate future implementation by City staff. Our worksheets are intended to provide City staff with the tools to track progress after completion of the CAP Update and can provide continuity with Task 2.5.2: Develop Monitoring Strategies Plan.

The full list of climate action measures will be presented as a roadmap to guide the City’s GHG reduction efforts. Consistent with Ascent’s approach to CAP development, measures will be supported by specific implementation actions, which may include policies, programs, and infrastructure improvements. This structure is intended to clearly link each measure to actionable steps that facilitate implementation.

Ascent will present these findings in the GHG gap analysis technical memorandum to demonstrate how the recommended measures collectively achieve the City’s GHG reduction targets.

To determine near-term actions for the implementation cost analysis and implementation plan, Ascent will develop a prioritization framework to evaluate GHG reduction measures. The full list of climate action measures will be qualitatively scored, considering relative implementation costs based on a scale of low to medium to high (i.e., $, $$, $$$), the GHG reduction potential, climate resilience benefits, equity impacts, which agencies and departments are responsible for implementation, consistency with adopted plans/regulations at the local and regional level, and co-benefits, which may include improved energy security, improved public health, improved air quality, and local green jobs, among others. The specific list 37 May 5, 2026 Item 8
SECTION 2 // PROJECT DELIVERY INFORMATION
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 17 of prioritization criteria will be confirmed with the City before the analysis. Our team assisted the City with its Safety Element and can apply that lens to identify climate adaptation and resilience benefits of GHG reduction measures.

Deliverables
 Draft and final GHG gap analysis technical memorandum (electronic)  Draft prioritization criteria and identified near-term actions (electronic) City Responsibilities
 One set of consolidated, nonconflicting comments on draft GHG gap analysis technical memorandum in strikethrough/underline (electronic)
 One set of consolidated, nonconflicting comments on draft prioritization criteria and identified near-term actions in strikethrough/underline (electronic)
Task 2.3.3. Implementation Cost Analysis of GHG Reduction Measures Ascent will prepare an analysis of estimated implementation staffing needs and costs of near-term implementation actions identified under Task 2.3.2. The analysis will inform City staff and decision-makers regarding estimated City costs associated with staffing, other program operational costs, and general order-of-magnitude capital costs, where applicable, for near-term actions (i.e., those anticipated to start over the next five years).

The goals of the implementation cost analysis will be to:
 develop a preliminary estimate of the total cost to the City to implement the updated CAP over the first five years,
 determine the costs of existing programs and incremental (or new) costs associated with expanded and new programs that would not have occurred without the CAP Update, and  provide City departments with guidance for developing budget requests and identifying funding sources as part of the City’s budget process.

The staffing analysis will be prepared based on available data, as well as staffing estimation parameters and other assumptions that will be discussed and verified with City staff. Ascent will identify any additional data needed to support calculation of estimated staffing and costs.

Ascent will develop a list of cost estimation parameters (e.g., staffing costs per full-time equivalent [FTE] staff position, unit infrastructure costs, or other parameters based on existing research or cost studies) that should be used to guide cost estimation. We will submit the list to the City for review and confirmation prior to calculating staffing and cost estimates.

Ascent will prepare a draft technical memorandum that summarizes the results of the analysis. Results could be shown in a variety of formats, including costs by year, cost by action, cost by department, cost by expenditure type, or other formats requested by the City. Cost estimates represent those expected to be incurred by the City to implement actions, which can be organized into two broad categories: community actions and City actions. Community actions are any actions that are not specific to City facilities, operations, or staff. City actions are actions specific to municipal operations such as electrification of City vehicles and facilities, and employee commute surveys and carpooling. Costs and benefits borne by Del Mar residents and businesses are not considered in this scope of work.

Ascent will provide an accompanying Excel file that includes the analysis and a variety of charts and tables that can be used to support budget requests or other information needed to support implementation of the updated CAP. Upon receipt of one set of consolidated comments from City staff, Ascent will prepare a final version of the technical memorandum. The results of the implementation cost analysis will be included in the CAP Implementation Plan (Task 2.5.1).
38 May 5, 2026 Item 8
SECTION 2 // PROJECT DELIVERY INFORMATION
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 18 Deliverables
 Data request of staffing and cost parameters (electronic)  List of cost estimation parameters and assumptions (electronic)  Draft and final implementation cost technical memorandum and accompanying Excel file (electronic) City Responsibilities
 Responses to staffing and cost parameters data request (electronic)  One set of consolidated, nonconflicting comments on draft implementation cost analysis technical memorandum in strikethrough/underline (electronic)
Task 2.4. Integrate Social Equity Considerations
The City showed leadership in addressing social equity in its CAP through a dedicated chapter and targeted strategies to ensure equitable implementation of the CAP. The City furthered this leadership by voluntarily developing an Environmental Justice Element despite Del Mar being identified as a “Healthy Place” with a high quality of life and one that does not have any disadvantaged communities. While Del Mar is exempt from SB 1000 requiring preparation of this element, the City committed to affirmatively furthering housing and upholding the principles of environmental justice to reduce inequities and provide new opportunities for economically and socially diversified housing choices. The City’s environmental justice policies are intended to set forth policies to support the community’s vision for a more diverse, sustainable, and balanced community.

Ascent will build upon the analysis in the EJ Element to gain insight into the demographics, baseline conditions, trends, and needs of the community through multiple sources such as CalEnviroScreen, the California Healthy Places Index, and the Vulnerable Communities Platform developed by LCI. As reported in the EJ Element, “housing burden” is the most significant vulnerability factor applicable to Del Mar.

Housing burden typically refers to households that experience rent burden. CalEnviroScreen reports that 16 percent of people in the same census tract as the city are low-income households that are housingburdened. In addition, Del Mar is a community with a population that is older than the county average. It is important that development and implementation of the CAP Update benefit all residents, including those on low fixed incomes, renters, and the senior population. We will confirm the approach and level of detail for incorporating social equity early in the process with City staff.

Ascent will incorporate social equity throughout the CAP update process. We will work with the City to develop/reaffirm a locally specific definition of social equity. Our community outreach and engagement approach offers avenues to ensure all residents have an opportunity to participate meaningfully in the process. We anticipate the outcomes of the outreach process to also inform how social equity is threaded through the CAP Update. One consideration for the City is to integrate social equity information/metrics into the measure prioritization and corresponding CAP chapter. This integration can help reinforce the City’s commitment and enhance the strong foundation set by the original CAP. The measures themselves would be developed through the lens of ensuring benefits are equitably distributed and unintended consequences are avoided. This exercise may lead to changes in the measure language; Ascent will iterate through this process with the City. Additional strategies can focus on establishing green jobs and identifying areas of CAP implementation that can advance social equity in Del Mar through prioritizing accessible, clean transportation and developing energy efficiency programming for low-income and senior residents. Our approach will leverage the strong network that exists in Del Mar between residents, businesses, and community groups. Collaboration with local nonprofits like Del Mar Community Connections and the Del Mar Foundation that provide support services for seniors and low-income residents, including rental assistance and free transportation, will be important for equitable CAP implementation.
39 May 5, 2026 Item 8
SECTION 2 // PROJECT DELIVERY INFORMATION
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 19 Task 2.5. Develop CAP Implementation Monitoring Procedures Ascent developed the 2019 CAP Implementation Plan and the accompanying CAP Monitoring Tool for the City. This process helped us gain an understanding of the City’s governance structure, various departments and their roles, internal and external data sources, and pathways to implement GHG reduction measures (e.g., ordinance development, advocacy, program research and development). We developed the monitoring tool to be intuitive and user friendly. Given the time elapsed since development of the CAP and these subsequent tools, we will begin a dialogue with the City around advantages and disadvantages of these tools based on staff experience and desired enhancements. We expect to gain some efficiencies through this process as the GHG inventory and measures analysis and concept visualization for the Implementation Plan and GHG monitoring tool can occur concurrently and inform each other.

Task 2.5.1. Develop CAP Implementation Plan
Ascent will prepare an Implementation Plan for the updated CAP that details the specific steps required to implement the near-term actions; it will also serve as a guidance and reference document for City staff.

Each near-term action will include the critical information needed for prioritization and effective implementation. This information may include the following:
 Implementation cost estimates provided by the analysis conducted under Task 2.3.3  Potential funding sources, funding mechanisms, and other resources available to implement the action and build City staff capacity
 Estimated timeline for full implementation of the action  Identified City department(s) responsible for implementation, as well as potential partners to increase capacity for ongoing implementation (e.g., the SAC, regional agencies, community organizations)
 Implementation mechanism(s) (e.g., ordinance, new program), including existing City practices that can be leveraged to effectively and efficiently implement the action  Specific implementation metrics for each action to allow for monitoring and progress reporting The Implementation Plan can also include complementary information to support the monitoring strategies plan under Task 2.5.2 by outlining general procedures for the City. Ascent will prepare a draft Implementation Plan. Following receipt of City feedback on the draft, we will prepare a final version of the Implementation Plan.

Task 2.5.2. Develop Monitoring Strategies Plan
Monitoring and reporting are critical components of the climate action planning process. Performing monitoring on a regular basis and reporting the results in a clear manner will allow the City to evaluate progress toward achieving its reduction targets, revise and update strategies based on past performance, and regularly reassess emissions projections.

From the beginning of CAP Update development, we will focus on a data-driven process with a product that facilitates implementation tracking. We will work with City staff to develop an implementation tracking tool that can be used by City staff to generate charts and graphs for use in presentations, reports, and other documents. Parts of the tool can also be linked to the City’s website, if desired, allowing transparency of progress with the public. We will work closely with City staff to clearly understand the needs for the tool and how it can best support the City’s work, recognizing that the tool must impart useful and relevant information without substantially adding to staff workloads. The tool will be developed in Microsoft Excel using macros to allow for easy updating that automatically refreshes the 40 May 5, 2026 Item 8
SECTION 2 // PROJECT DELIVERY INFORMATION
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 20 progress made on CAP implementation. The tool will also include an introduction, clear instructions, and color-coded cells for ease of input and use.

Ascent will also develop a brief annual reporting template to incorporate key data points and progress reporting for the City’s ongoing use. Our team has supported the City of San Marcos with its last two CAP monitoring reports and can bring relevant local experience to this process for Del Mar.

Deliverables
 Draft and final Implementation Plan (electronic)
 Monitoring strategies plan/tool (electronic)
 CAP annual reporting template (electronic)
City Responsibilities
 One set of consolidated, nonconflicting comments on draft work products in strikethrough/underline (electronic) Task 2.6. Prepare Draft and Final CAP Update
Task 2.6.1. Outline of the CAP Update
Prior to initiating preparation of the draft CAP Update, we will prepare a template for City review, identifying the organizational framework and locations where key topics will be addressed. Ascent will work with the City to confirm applicability of the current CAP outline and desired enhancements/ improvements to identify targeted changes. The City’s current CAP is a starting point for how information could be presented. Ascent will work with the City to understand expectations to tailor the outline and to confirm tone and format, balance between information presented in chapters and appendices, and overall design of the document.

The outline will also address how different facets of equity (i.e., procedural, distributional, and structural) will be discussed and woven into sections of the updated CAP. As a long-range, far-reaching City planning document that involves multiple topics, the CAP will be a valuable resource to advance structural equity in Del Mar. Structural equity involves making planning decisions that recognize and address underlying structural and institutional systems that are at the root of economic, social, and racial inequities. An approach based on structural equity examines whether planning decisions to achieve climate resilience also eliminate poverty, create workforce development opportunities, address racism, increase civic participation and social cohesion, protect housing availability and affordability, increase educational outcomes, and improve public health outcomes.

Upon confirmation of the outline for the CAP, we will prepare an administrative draft document for City review and comment, as described in Task 2.6.2.

Task 2.6.2. Administrative Draft CAP
Ascent will prepare a comprehensive administrative draft of the updated CAP for review by City staff. This effort will include assembly and integration of the work and products of prior tasks into the CAP document.

The organization and format of the administrative draft will follow the final CAP outline prepared in Task

2.6.1 and will provide details such as specific sources and subheadings. This version will not include final graphic design; the goal of the administrative draft will be to receive the City’s feedback and approval of content before including graphic design details in the public draft prepared under Task 2.6.3.

Task 2.6.3. Public Draft CAAP
Following receipt of City comments on the administrative draft CAP, Ascent will prepare a public draft version. The public draft CAAP will be tailored to the City’s preferred format and place an emphasis on providing information visually using maps, graphics, tables, photos, and matrices. Explanatory text will read clearly and concisely. Information incorporated into the CAP will include content for public meetings, such as 41 May 5, 2026 Item 8
SECTION 2 // PROJECT DELIVERY INFORMATION
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 21 presentation slide decks and survey results. We understand that the City intends to use the SAC and City Council processes as an opportunity to solicit public input and that no separate public review release or timeline is planned.

Task 2.6.4. Review and Incorporate Comments into CAP and Prepare Administrative Final CAP Following receipt of comments from the SAC and the public, Ascent will work with City staff to review comments received and identify any potential changes needed to the public draft CAP. This task includes up to 12 hours for Ascent to support City staff by tracking and organizing public comments received on the plan and preparing written responses to public comments. As part of this task, we will provide an administrative final CAP to the City for review and comment.

Task 2.6.5. Prepare Final CAP Document
Based on comments and requested changes on the administrative final CAP by City staff, Ascent will prepare the final CAAP for consideration by the City Council.

Task 2.6.6. Present Final CAP at Public Hearings
Ascent will attend SAC and City Council hearings related to the CAP. We will support City staff during the CAP adoption process at each meeting/hearing. Up to two Ascent team members will attend each meeting/hearing. If editorial changes are requested at the public meetings and hearings, Ascent will revise the final CAP to reflect these revisions.

Deliverables
 CAP Update outline (electronic)
 Administrative draft CAP (electronic)
 Public draft CAP (electronic)
 Administrative final CAP (electronic)
 Final CAP (electronic)
 Attendance at two public hearings
City Responsibilities
 One set of consolidated comments on all draft work products 42 May 5, 2026 Item 8
SECTION 2 // PROJECT DELIVERY INFORMATION
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 22

PROJECT TIMELINE
Ascent can begin work immediately. We will strive to exceed your expectations by serving as an extension of City staff. Our management style is proactive, and we look for opportunities to streamline the process, where feasible.

The Ascent team will manage the project so that the schedule established at the beginning is maintained to the degree it is under our control. The table below presents our proposed schedule for the Del Mar Climate Action Plan Update and Greenhouse Gas Emissions Inventory consistent with the RFP. Based on our prior experience, we are fully capable of meeting this schedule, and staff included on the project team can be up to 100 percent available for the completion of tasks. The scope of work, list of deliverables, and timing and phasing of tasks shown in this table constitute the implementation plan for this proposal.

The schedule for the primary deliverables in the requested scope of work is up to three years, recognizing that some follow-up on GHG inventory or other tasks and/or engagement activities may occur beyond the timeline of the core work (CAP Update completed the first/second quarter of 2028). The timeline reflects that some tasks and deliverables will occur concurrently.

Work Product/Milestone Q2
2026
Q3
2026
Q4
2026
Q1
2027
Q2
2027
Q3
2027
Q4
2027
Q1
2028
Q2
2028
Receive Notice to Proceed
Task 1.1/2.1: Ongoing Project Management,
Meetings, and Coordination
Task 1.2: Update Communitywide and Municipal
GHG Inventories and Projections
Task 2.2: Develop and Implement Public
Engagement Plan
Task 2.3: Develop CAP Measures
Task 2.4: Integrate Social Equity Considerations
Task 2.5: Develop CAP Implementation Monitoring
Procedures
Task 2.6: Prepare Draft and Final CAP Update
43 May 5, 2026 Item 8
SECTION 3 // TEAM QUALIFICATIONS
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 23 3 / TEAM QUALIFICATIONS

FIRM QUALIFICATIONS
Ascent is an innovative full-service climate change, environmental, land use planning, urban design, and natural resources consulting firm with a staff of approximately 150 professionals. Founded in 2010, the firm is headquartered in Sacramento, with offices in San Diego, Irvine, Berkeley, and Lake Tahoe. We offer the nimble responsiveness of a small business along with a depth of expertise and resources well beyond the size of the firm. Primarily working with public sector clients, our broad spectrum of planning and environmental services, including climate action, climate adaptation, sustainability, transportation, and California Environmental Quality Act (CEQA) compliance, allows us to take a comprehensive approach to current challenges. Using the latest analysis tools and techniques is also central to our practices, resulting in efficiency, clear presentation of data and results, and effective, feasible, and defensible solutions.

Our key team members have been involved in climate planning efforts throughout California for several decades, which is demonstrated through our project experience. Ascent is renowned for its expertise in developing comprehensive plans aimed at addressing climate change mitigation (i.e., reducing GHG emissions) and climate adaptation and resilience. Our approach involves integrating economic development, public health, and social equity considerations into the planning process. We have successfully created such plans for various local and regional entities throughout California, including cities, counties, special districts, tribal governments, and metropolitan planning organizations.

In addition, we have supported several Southern California cities through the full cycle of climate planning, from plan development through implementation, monitoring, reporting, and subsequent updates. This success is a result of our continued dedication to recognizing that each agency has different needs, different work processes, and different expectations. Ascent has assisted the Cities of Del Mar, Carlsbad, Oceanside, Encinitas, Solana Beach, Vista, San Diego, Rancho Cucamonga, Murrieta, Lake Elsinore, San Marcos, Escondido, Lemon Grove, and El Cajon on CAPs, CAP updates, monitoring reports, CAP implementation plans, and CAP consistency checklists. Our work with a majority of these cities included both GHG reduction planning and vulnerability assessments and adaptation planning. In addition, we have worked as extension of staff at the County of San Diego for over 10 years, serving as resident climate change and air quality experts for current and advance planning efforts.

Ascent’s core climate-related
expertise includes:
• GHG emissions
accounting
• Vulnerability assessments
• Mitigation and adaptation
strategy development
• Carbon sequestration
analyses
• Community engagement
• CEQA review
• Cost analyses
• Implementation planning
• Monitoring and reporting
44 May 5, 2026 Item 8
SECTION 3 // TEAM QUALIFICATIONS
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 24 Regional Experience
SANDAG Climate Planning Services
Ascent assisted SANDAG in developing a regional framework that leverages research and regional capacity to create consensus-based GHG inventory methodologies and reduction measures for combating climate change and reducing GHG emissions. The regional framework is intended to guide local governments in developing consistent GHG emissions inventories and projections, streamline data collection, set consistent GHG reduction targets that align with state targets, quantify GHG reduction measures, and develop CAPs consistent with CEQA, as desired by member agencies. Ascent assisted in the development of the ReCAP framework to support SANDAG’s Regional Plan and developed CAPs for the Cities of Encinitas, Solana Beach, Escondido, Vista, San Marcos, Escondido, El Cajon, and Lemon Grove.

Del Mar CAP Implementation Plan
The City of Del Mar’s CAP, adopted in 2016, outlined how the City would reduce GHG emissions and improve its resilience to climate change over the long term to ensure a safe, healthy, vibrant future. The City recognized that making progress toward the 2020 and 2035 reduction targets would require substantial coordination between City departments responsible for implementation and partner entities; identification of funding, resources, detailed implementation steps, and tools for monitoring progress; and adaptation of lessons learned to refine CAP strategies and implementation steps. Ascent prepared a CAP Implementation Plan built on the CAP’s initial assessment and detailed the specific steps required to implement each CAP strategy; it also served as a guidance and reference document for City staff. Each strategy was presented in an implementation table, which included information about the responsible departments, task type, City implementation cost, implementation schedule, and specific implementation tasks. The plan considered the City’s progress, extended the implementation schedule through the next decade, and went hand in hand with the CAP Monitoring Tool, a spreadsheet also developed by Ascent for the City’s use in monitoring CAP progress using specific metrics related to each CAP goal.

Del Mar Multi-Unit and Mixed-Use Residential Objective Design Standards Ascent worked with the City of Del Mar on the Multi-Unit and MixedUse Residential Objective Design Standards to provide the City with design standards for by-right multi-unit and mixed-use residential development that are tailored to Del Mar’s community character and scale. A community survey and a joint public workshop with the Planning Commission and the Design Review Board were used to solicit feedback from community members and the City about important topics to address in the objective design standards document. The completed Objective Design Standards were written to make objective the City’s existing multifamily design guidelines, incorporate additional requirements to bring the document up to industry standards, and provide standards for mixed-use development and other unique site-specific conditions identified by the community and the City.

San Diego Inclusive Public Engagement Guide
Ascent assisted the City of San Diego in the preparation of an Inclusive Public Engagement Guide to serve as a comprehensive framework for fostering equitable, accessible, and meaningful community 45 May 5, 2026 Item 8
SECTION 3 // TEAM QUALIFICATIONS
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 25 participation in City plans, programs, and policies. The guide emphasizes effective communication, inclusive engagement, and collaboration with underrepresented communities to ensure all voices are heard in decision-making processes. Ascent developed a series of approaches in the guide to enhance the overall effectiveness of engagement efforts, build trust with community partners, and better integrate inclusivity and diversity into engagement efforts. A variety of avenues were considered to engage constituents, and techniques were identified to share information, collect input, and bring people together. The work effort included outreach efforts for initiatives, as well as individual engagement events.

Statewide Experience
The map below shows the clients for which Ascent has prepared climate-related plans and projects in the past 5 years, each of which has had its own unique set of needs. 46 May 5, 2026 Item 8
SECTION 3 // TEAM QUALIFICATIONS
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 26

TEAM QUALIFICATIONS
We have assembled a team to provide the City of Del Mar with access to the most qualified professionals to assist with the project. The team will be led by Poonam Boparai, who will serve as the principal-incharge and provide overall quality assurance and strategic guidance. Andrew Beecher will serve as the project manager, managing the team of Ascent staff, leading the coordination of the work, and serving as the day-to-day point of contact for City staff. This management team will be supported by other technical experts from Ascent.

An organizational chart depicting the structure of the team is presented below, followed by brief biographies of team members.

Organizational Chart
Team Members
Poonam Boparai, Principal-in-Charge
Education: MS, Environmental Engineering (focus: Air Quality Engineering and Science), University of Illinois Urbana-Champaign; BE, Chemical Engineering, Birla Institute of Technology and Science, Pilani, India
Certification: ClearPath 2.0 Trained Professional
Contact information: e: [email protected]; p: 619.795.0113 Poonam has over 19 years of experience in the public and private sectors conducting climate action and adaptation planning. With an educational background in air quality and climate science, she possesses a unique skill set that balances technical expertise with a keen understanding of planning and environmental policy. Poonam leads planning processes informed by robust technical analysis and oversees inclusive, meaningful engagement to develop effective and locally appropriate climate mitigation and adaptation policies and plans. She has successfully applied her expertise in assisting agencies such as the Cities of Del Mar, Irvine, Lake Elsinore, Carlsbad, Oceanside, Encinitas, Solana Beach, Vista, San Marcos, and Escondido; San Diego Association of Governments; Bay Area Air District; and County of San Diego with climate change policy development, analysis methodologies, and GHG reduction and climate adaptation strategies. Poonam serves on the AEP Climate Change Committee, a group of leaders of climate action planning practices from consulting firms and agencies that have led many of the local climate planning efforts across California. 47 May 5, 2026 Item 8
SECTION 3 // TEAM QUALIFICATIONS
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 27 Representative Projects
 Del Mar CAP Implementation Plan and Monitoring Tool (Principal-in-Charge)  SANDAG Regional Climate Action Planning Framework (Principal-in-Charge)  Carlsbad Climate Action Plan Update (Principal-in-Charge)  Encinitas Climate Action Plan Update (Principal-in-Charge)  Irvine Climate Action and Adaptation Plan (Principal-in-Charge)  Lake Elsinore Climate Action and Adaptation Plan (Principal-in-Charge)  Oceanside Climate Action Plan Update (Principal-in-Charge)  San Diego County Climate Action Plan Update (Principal-in-Charge)  San Marcos Climate Action Plan Update (Principal-in-Charge) Andrew Beecher, Project Manager
Education: BA, Atmospheric Science, University of California, Berkeley Certifications: ClearPath 2.0 Trained Professional; CARB Mandatory GHG Reporting Regulation Accredited Verifier; CARB Accredited Low Carbon Fuel Standard Program Lead Verifier
Contact information: e: [email protected]; p: 619.489.5677 Andrew has broad experience as a project manager, technical lead, decarbonization strategist, and sustainability planner. His climate planning experience includes working on and leading GHG inventories and forecasts of various scales and GHG reduction plan development. His tasks have included guiding cities, counties, and special districts through carbon accounting and climate planning to exceed state requirements. Many clients Andrew has worked with chose to strive for carbon neutrality, providing the opportunity to develop aggressive strategies that elevate historically disadvantaged communities. He is a nearly life-long resident of North San Diego County and has applied his in-depth knowledge of local conditions to develop plans that are regionally specific.

Representative Projects
 Carlsbad Climate Action Plan Update (Project Manager)  Del Mar Home Energy Savings Program (Outreach Coordinator)  Irvine Climate Action and Adaptation Plan (Document Author)  Lake Elsinore Climate Action and Adaptation Plan (Technical Lead)  La Mesa Climate Action Plan Update (Project Manager)
 Oceanside Climate Action Plan Update (Project Manager)  Solana Beach Climate Action Plan Update (Project Manager) Natalie Kataoka, Climate Action Analyst
Education: MS, Environmental Policy and Management, University of California, Davis; BS, Environmental Science (minor in Public Policy, Planning and Management; minor in Biology), University of Oregon
Certification: ClearPath 2.0 Trained Professional
Contact information: e: [email protected]; p: 916.306.2656 Natalie is a climate action analyst with numerous years of experience with climate change studies. Her experience includes research and development of climate action and adaptation policies. She has advised local cities on infrastructure development and worked with academic institutions to improve the sustainability of campus operations. Natalie has dedicated her career to studying the interface between climate science and policy, building resiliency in urban and non-urban areas, and ecological restoration. She has worked on a variety of climate action projects ranging from the assembly of data to writing report chapters. In addition, Natalie prepares greenhouse gas inventories and forecasts for sectors including building energy, transportation, and solid waste. 48 May 5, 2026 Item 8
SECTION 3 // TEAM QUALIFICATIONS
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 28 Representative Projects
 Carlsbad Climate Action Plan Update (Climate Action Analyst)  Elk Grove Climate Compass (Climate Action Analyst)
 Lake Elsinore Climate Action and Adaptation Plan (Climate Action Analyst)  Milpitas Climate Action Plan Update (Climate Action Analyst)  Oceanside Climate Action Plan Update (Climate Action Analyst)  Union City Climate Action Plan Update (Climate Action Analyst) Luis Montes, Outreach Specialist
Education: MS, Environmental Management, University of San Francisco; BS, Environmental Policy Analysis and Planning, University of California, Davis Certification: ClearPath 2.0 Trained Professional
Contact information: e: [email protected]; p: 916.732.3322 Luis is a dedicated and enthusiastic professional specializing in public engagement.

He is skilled in public speaking and delivering oral presentations and is effective at developing engagement events, outreach materials, community surveys, presentations, reports, visually appealing graphics, and white papers. Luis also works as a climate action planner. Understanding that successful climate initiatives require strong community buy-in and participation, he leverages his expertise to design comprehensive plans that promote GHG emission reduction strategies and climate resilience, helping local jurisdictions achieve their sustainability goals while fostering community health and economic benefits.

Representative Projects
 Elk Grove Climate Compass (Assistant Project Manager/Outreach Specialist)  Encinitas Climate Action Plan Update (Outreach Specialist)  Lake Elsinore Climate Action and Adaptation Plan (Outreach Specialist)  Monterey County Community Climate Action and Adaptation Plan (Outreach Specialist/Climate Action Planner)
 Napa County Regional Climate Action and Adaptation Plan (Outreach Specialist)  Newark Climate Action Plan Update (Community Outreach Specialist) Michele Mattei, Document Production Specialist
Education: Heald Business College
Contact information: e: [email protected]; p: 916.732.3326 Michele, Ascent’s publishing manager, has 18 years of experience in CEQA and environmental planning document publishing. As an emerging expert in document accessibility, she has played a pivotal role in ensuring that Ascent’s documents meet the highest standards of accessibility, including compliance with Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, and WCAG 2.1 Level AA standards.

Michele has developed best practices for creating accessible documents, including the use of heading styles, table and figure parameters, logical structure, and other formatting specifications to ensure e‑readers can effectively navigate the content. Her leadership of the publishing and editorial team at Ascent has made a substantial impact on the quality and usability of published documents at Ascent.

Representative Projects
 Carlsbad Climate Action Plan Update (Document Production Specialist)  Elk Grove Climate Compass (Document Production Specialist)  Fremont Climate Action Plan (Document Production Specialist)  Lake Elsinore Climate Action and Adaptation Plan (Document Production Specialist)  Milpitas Climate Action Plan Update (Document Production Specialist)  Monterey County Community Climate Action and Adaptation Plan (Document Production Specialist) 49 May 5, 2026 Item 8
SECTION 3 // TEAM QUALIFICATIONS
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 29 Corey Alling, Graphics Specialist
Education: BA, Communication, Saint Mary’s College of California Contact information: e: [email protected]; p: 916.842.3160 Corey is a graphic designer and communications specialist with extensive experience in the climate planning, environmental, and urban design fields. He conducts data and information investigations related to renewable energy and transmission projects, environmental impact assessment, habitat conservation planning, outdoor recreation, and related topics. Corey also assists with internet applications for public outreach, such as creating and designing email newsletters and preparing public meeting materials.

Representative Projects
 Carlsbad Climate Action Plan Update (Graphic Designer)  Irvine Climate Action and Adaptation Plan (Graphic Designer)  Lake Elsinore Climate Action and Adaptation Plan (Graphics Specialist)  Monterey County Community Climate Action and Adaptation Plan (Graphics Specialist)  San Diego County Climate Action Plan Update (Graphic Designer)  San Marcos Climate Action Plan Update (Graphic Designer) COMPLIANCE WITH ADA AND WCAG 2.1
Ascent will ensure that all final deliverables are developed in a manner consistent with applicable accessibility laws and standards, including the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, and the Web Content Accessibility Guidelines (WCAG) 2.1 Level AA, as applicable to the scope of work.

Specifically, Ascent will take the following steps to ensure compliance:

1. Accessible Deliverables
Prepare deliverables intended for public or end-user access in PDF format designed to support use by individuals with disabilities and compatibility with assistive technologies, consistent with WCAG 2.1 Level AA.

2. Accessibility Documentation (VPAT)
Upon request and where applicable to the type of deliverable provided, furnish an accessibility conformance statement or Voluntary Product Accessibility Template (VPAT) describing the accessibility features of Ascent-developed digital deliverables.

3. Accessibility Testing
Utilize commercially reasonable, industry-standard accessibility evaluation practices appropriate to the deliverable type, which may include automated testing tools and manual review. Where user testing by individuals with disabilities is requested, such testing shall be subject to scope, schedule, and authorization by the City.

4. Issue Resolution
Promptly address and remediate identified accessibility issues in deliverables that fall within the agreed scope of work and are attributable to Ascent’s performance, at no additional cost to the City.

These steps would be subject to the agreed-upon scope and budget and Ascent will alert the City if the level of effort is expected to exceed the contract agreement.

5. Regulatory Updates
Ascent will work in good faith with the City to address material changes to applicable accessibility requirements that occur during the term of the agreement. Substantive new requirements or changes in standards may be addressed through mutual written agreement or contract amendment. 50 May 5, 2026 Item 8
SECTION 4 // CONFLICT OF INTEREST
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 30 4 / CONFLICT OF INTEREST
Ascent is not aware of any actual, potential, or perceived conflicts that would prevent our full and objective participation in this work for the City of Del Mar. The firm is not currently under contract to any person, corporation, partnership, or other entity that made application to the City for a discretionary land use entitlement or City project.

Ascent has not had an agreement terminated for cause or convenience or a settlement to avoid litigation or termination for convenience or default (or cause) in the last 5 years (or ever), nor does the firm have an agreement termination pending.
51 May 5, 2026 Item 8
SECTION 5 // REFERENCES
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 31 5 / REFERENCES
Clients for whom we have worked in the past provide the best testimony about our dedication to their projects. Our team at Ascent has successfully managed and directed numerous climate action and adaptation projects throughout California, with a particular emphasis on Southern California jurisdictions.

Examples of recent projects on which Ascent’s key staff have worked recently are summarized below.

These projects are anticipated to be similar to the types of activities for which the City of Del Mar may require topical experts under this project. Our team is trusted by clients to deliver tailored climate solutions based on the local context, community input, stakeholder priorities, and agency capacity.

Carlsbad Climate Action Plan Update

CITY OF CARLSBAD
Ascent has assisted the City of
Carlsbad on CAP-related items for
8 years. The City recently adopted
an updated CAP to incorporate
best practices and the state’s
long-term 2045 target. As a
partner to the San Diego Energy
Policy Initiative Center (EPIC),
Ascent assisted the City with a far-reaching public outreach process and a user-friendly CAP and accompanying CEQA document (Addendum to the Housing Element Implementation and Public Safety Element Update Supplemental EIR). The CAP update included evidence-based GHG reduction measures to put Carlsbad on a path toward achieving GHG reduction targets for 2035 and 2045. Specifically, for 2045, the CAP update shows achievement of an anthropogenic GHG reduction target aligned with AB 1279 and also includes narrative around the state’s carbon neutrality target. For the latter, the CAP update describes how the City will do its fair share to support the statewide carbon neutrality target and describes the conditions for the state achieving this goal holistically and local jurisdictions’ role in the process.

The City previously adopted a CAP in September 2015. The CAP update serves as a qualified GHG reduction plan, serving as a resource for GHG analysis and mitigation pursuant to CEQA. For the 2015 CAP, Ascent prepared a CAP Consistency Checklist (including thresholds and screening levels) to assist the City in determining whether a project is consistent with the CAP. The purpose of the checklist is to provide a streamlined review process for proposed new development projects that are subject to discretionary review and trigger environmental review pursuant to CEQA. Ascent also prepared accompanying guidance on application of the checklist and alternate compliance mechanisms for projects to numerically demonstrate consistency with the CAP.

DATES OF SERVICE
2016–2024

REFERENCE
Katie Hentrich, Senior Program
Manager/CAP Administrator
City of Carlsbad
1200 Carlsbad Village Drive
Carlsbad, CA 92008
p: 442.339.2623
e: [email protected]

KEY STAFF
Poonam Boparai, Principal-in-Charge
Andrew Beecher, Project Manager
Natalie Kataoka, Climate Action
Analyst
Michele Mattei, Document
Production Specialist
Corey Alling, Graphic Designer
52 May 5, 2026 Item 8
SECTION 5 // REFERENCES
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 32 Oceanside Climate Action Plan Update

CITY OF OCEANSIDE
Ascent is working with the City of
Oceanside to develop a
comprehensive update to its
Climate Action Plan, which is
occurring concurrently with the
update of the City’s General Plan.

The work conducted by Ascent
includes modeling of future GHG
emissions, developing reduction
targets that are consistent with the most recent legislation, and expanding the City’s strategies for reducing GHG emissions toward meeting a long-term target for the year 2045. Key goals for the City in developing the CAP were to leverage existing programs as much as possible and provide a realistic picture of the action that can be taken within department budgeting constraints. As such, the strategies for reducing emissions were developed with a deep understanding of ongoing initiatives in Oceanside and the Southern California region, as well as extensive coordination between City departments.

DATES OF SERVICE
2023–ongoing

REFERENCE
Justin Gamble, Sustainability Program
Administrator
City of Oceanside
300 N. Coast Highway
Oceanside, CA 92054
p: 760.435.5093
e: [email protected]

KEY STAFF
Poonam Boparai, Principal-in-Charge
Andrew Beecher, Project Manager
Natalie Kataoka, Climate Action
Analyst
San Diego County Climate Action Plan Update and EIR

COUNTY OF SAN DIEGO
Ascent was retained by the County of
San Diego to prepare a CAP and
associated Supplemental EIR. The
County undertook preparation of the
new CAP and Supplemental EIR to the
2011 General Plan Update in response
to litigation that led to rescission of
the previous CAP. Ascent partnered with EPIC to prepare the baseline GHG inventory and emissions forecasts for community-wide sources and for County internal operations. We worked with the County to develop GHG reduction targets for specific benchmark years (2030 and 2045), consistent with the state’s GHG reduction goals and the County Board of Supervisors’ direction. Ascent’s scope of work included evaluation and quantification of the GHG reduction potential of identified reduction measures and a gap analysis to determine whether the proposed list of strategies would achieve the County’s target.

Ascent worked with the County to define an evaluation and monitoring framework for the CAP. Implementation of identified measures in the CAP will need proper staffing, financing, and resource allocation to ensure their success. The CAP includes a section on different methods to implement individual measures, monitoring GHG emissions in the county, and maintaining and updating the CAP. Each measure also has associated information such as a recommended schedule of

DATES OF SERVICE
2020–2024

REFERENCE
Meghan Kelly, Sustainability Project
Manager
County of San Diego
p: 619.323.6462
e: [email protected]

KEY STAFF
Poonam Boparai, Principal-in-Charge
Corey Alling, Graphic Designer
53 May 5, 2026 Item 8
SECTION 5 // REFERENCES
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 33 implementation, specific entities responsible for implementation, and potential financing mechanisms to achieve identified reduction targets.

The Supplemental EIR provided a comprehensive evaluation of the CAP and evaluated the impacts of the GHG-reducing measures. Ascent also assisted the County with an extensive public outreach program that has included the preparation of reports, presentations, and supporting materials to disseminate information to stakeholders and the public. 54 May 5, 2026 Item 8
SECTION 6 // COST AND FEE STRUCTURE
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 34 6 / COST AND FEE STRUCTURE
The proposed price for the Del Mar CAP Climate Action Plan Update and Greenhouse Gas Emissions Inventory is shown in the spreadsheet included in this section. We have prepared a budget we believe provides adequate resources based on our past experience. We welcome the opportunity to discuss this budget with the City to ensure our proposal aligns with the City’s expectations.

To promote clarity, the following assumptions explain the basis of the proposed price. The price is estimated based on a good-faith, current understanding of the project’s needs.

1. Proposed Price Validity. The price proposed to carry out the scope of work is valid for 120 days from the date of submittal, after which it may be subject to revision.

2. Time and Materials. Work is authorized on a time-and-materials basis and will be billed monthly.

3. Schedule. The price is based on the proposed schedule. If the schedule is protracted significantly (more than 60 days) for reasons beyond Ascent’s control, a budget amendment may apply to the remaining work. Ascent will consult with the City about a course of action.

4. Completion of Work. The scope of work is complete upon the acceptance by City staff of the final deliverable.

5. Price and Staff Allocation to Tasks. The proposed price has been allocated to tasks. Work has been assigned to the identified staff or labor category. Ascent may reallocate budget or staff among tasks, as needed, as long as the total contract price is not exceeded.

6. Meetings and Conference Calls. The number and duration of proposed meetings and conference calls are specified. If they are exceeded, a budget augmentation would be warranted.

7. Billing Rates. Costs were determined based on the proposed scope of work and Ascent’s 2026 billing rates. Any budget augmentations or contract amendments in subsequent years will be calculated using updated billing rates, unless precluded by contract terms.

8. Scope of Analysis. The price is based on the proposed scope of analysis. If new technical issues, modeling, or analysis is identified after contract execution, a budget amendment would be warranted.

9. Preliminary Draft Review Cycles and Reviewers. Preliminary draft review cycles are specified in the scope of work. Preliminary drafts will be reviewed by City staff and not by other agencies or entities.

10. Consolidated Comments. The City will provide Ascent with one consolidated set of reconciled, nonconflicting comments on preliminary drafts.
55 May 5, 2026 Item 8
SECTION 6 // COST AND FEE STRUCTURE
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 35 ASCENT 2026 RATE SCHEDULE
After December 31, 2026, budget augmentations and contract amendments will be calculated using updated billing rates, incorporating a 3 percent escalation rate.

Professional Staff Billing Rate
Planner/Biologist/Designer/Analyst I $125 to $165
Planner/Biologist/Designer/Analyst II $150 to $180
Planner/Biologist/Designer/Analyst IIII $160 to $215
Senior Planner/Biologist/Designer/Analyst I $180 to $230 Senior Planner/Biologist/Designer/Analyst II $205 to $265 Senior Planner/Biologist/Designer/Analyst III $245 to $305 Cultural Resources Specialist $155 to $200
Senior Cultural Resources Specialist $190 to $250
Field Biologist/Monitor $125 to $165
Intern $100 to $115
Director $240 to $330
Principal $285 to $360
Senior Principal $350 to $435
GIS + Graphics Billing Rate
GIS/Graphics Specialist I $130 to $150
GIS/Graphics Specialist II $135 to $165
Senior GIS/Graphics Specialist $150 to $205
Project + Administrative Support Billing Rate
Document Production/Publication Specialist $130 to $165 Senior Editor/Project Coordinator $145 to $175
Contracts Coordinator $145 to $170
Contracts Manager $155 to $175
Finance/Accounting Specialist $110 to $165
Senior Finance/Accounting Specialist $150 to $195
Administrative Assistant $100 to $125
Direct Costs Rates
Reproduction: 8½” by 11” $0.07/page (black and white); $0.26/page (color) Reproduction: 11” by 17” $0.14/page B&W; $0.52/page color Reproduction: Plotter $5/square foot
Reproduction: Flash drive $10/flash drive
Automobile Mileage (IRS rate in effect) 72.5 cents per mile Noise Meter $100/half day, $150/day, $200/day plus overnight, $500/week GPS Unit $150/full day, $500/week
Bat Detector (Echo Meter Touch for iOS) $50/full day, $200/week Bat Detector (Song Meter SM4Bat FS) $125/full day, $500/week Spotting Scope $50/day, $200/week
Lodging and/or Per Diem Government rates or as negotiated Other Direct Costs As incurred
Subcontractors As incurred
Price Allocation to Tasks or Staff. If the proposed cost presentation allocates funding to specific tasks or staff, Ascent may reallocate budget during the course of work, as long as the total contract price is not exceeded. 56 May 5, 2026 Item 8
Poonam Beecher Kataoka Montes Mattei Alling
ca
Principal-inChargeProject
Manager
Climate Action
Analyst
Outreach
Specialist
Document
Production
Specialist
Graphics
Specialist
hourly rate: $310 $180 $135 $160 $155 $135
Task 1: Develop GHG Inventories Price Hours

1.1 Project Management, Meetings, and Coordination $ 6,960 30 12 18

1.2 Update Communitywide and Municipal GHG Inventories and Projections $ 20,350 136 4 26 100 6
Subtotal, Task 1 27,310 $ 166 16 44 100 0 6 0
Task 2: Develop Updated Climate Action Plan Price Hours

2.1 Project Meetings (included in 1.1 above) $ - 0

2.2 Develop and Implement Public Engagement Plan $ - 0

2.2.1 Develop Public Engagement Plan $ 5,180 31 1 4 24 2

2.2.2 Public Workshops $ 12,410 76 4 2 4 48 8 10

2.2.3 Community Dialogue Roundtable Series $ 12,410 76 4 2 4 48 8 10

2.2.4 Project Website and Outreach Materials $ 6,530 42 4 24 4 10

2.2.5 Community Survey $ 4,820 29 1 2 24 2

2.2.6 Sustainability Advisory Committee Working Sessions $ 8,040 50 2 8 16 20 4

2.2.7 Pop-Up Events (optional, not included in total cost) $ 11,380 70 4 2 4 36 12 12

2.3 Develop CAP Measures $ 25,490 164 8 40 110 6

2.4 Integrate Social Equity Considerations $ 7,100 38 8 6 12 12

2.5 Develop CAP Implementation Monitoring Procedures $ 16,340 104 8 12 60 8 8 8

2.6 Prepare Draft and Final CAP Update $ 37,680 238 16 40 120 6 40 16 Subtotal, Task 2 124,620 $ 848 52 120 326 220 76 54
LABOR SUBTOTAL $ 1,014 68 164 426 220 82 54 163,310
21,080$ 29,520$ $ 57,510 35,200$ 12,710$ $ 7,290

REIMBURSABLE EXPENSES
Printing $ 185
Reproduction $ 500

TOTAL PRICE
Project No: 20260052.00
$ 685
$ 163,995

CITY OF DEL MAR
Climate Action Plan Update and Greenhouse Gas Emissions Inventory March 27, 2026

ASSUMPTIONS
Assumptions that explain the basis of the proposed price are enclosed in our proposal and are an integral part of this proposed scope for work for services.
57 May 5, 2026 Item 8
SECTION 7 // CONTRACT TERMS
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 37 7 / CONTRACT TERMS
Ascent has reviewed the City of Del Mar’s Standard Agreement and agrees with the terms and conditions, including the insurance and indemnification provisions. 58 May 5, 2026 Item 8
SECTION 8 // ADDENDA
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 38 8 / ADDENDA
We hereby confirm receipt, review, and acceptance of the following addenda:
 Addendum No. 1: Modification of Bid Documents, dated March 4, 2026  Addendum No. 2: Questions & Responses, dated March 16, 2026 59 May 5, 2026 Item 8
SECTION 9 // OTHER INFORMATION
CITY OF DEL MAR // CLIMATE ACTION PLAN UPDATE AND GREENHOUSE GAS EMISSIONS INVENTORY PAGE 39 9 / OTHER INFORMATION

SAMPLE WORK PRODUCTS
This section lists examples of similar projects that demonstrate the Ascent team’s ability to communicate findings clearly and professionally. Links are included so that the City can peruse the projects and get insights into our experience and expertise.

Climate Action and Adaptation Plans
 Irvine Climate Action and Adaptation Plan
 Oceanside Climate Action Plan Update
 Carlsbad Climate Action Plan Update
 County of San Diego Climate Action Plan
 Lake Elsinore Climate Action and Adaptation Plan
Implementation Plans
 City of San Diego Climate Action Implementation Plan
Implementation Cost Analyses
 Elk Grove Climate Compass Implementation Cost Analysis  Irvine Climate Action and Adaptation Plan Implementation Cost Analysis Climate Action Plan Progress Reports
 San Marcos Climate Action Plan Monitoring Report
 Ventura County CAP Status (GHG technical support provided by Ascent) 60 May 5, 2026 Item 8
Ascent
2550 Fifth Avenue, Suite 640
San Diego, CA 92103
ascent.inc
61 May 5, 2026 Item 8
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:

TO: Honorable Mayor and City Councilmembers
FROM: Marco Camacho, Finance Manager
Via Ashley Jones, City Manager
DATE: May 5, 2026
SUBJECT: Treasurer’s Investment Report for the Quarter Ended March 31, 2026 REQUESTED ACTION/RECOMMENDATION:

Staff recommends that the City Council receive and file the informational Treasurer’s Investment Report for the quarter ended March 31, 2026.

BACKGROUND:

The City contracted with Optimized Investment Partners in November 2024 to help improve its investment returns while ensuring safety of principal and sufficient liquidity for operations, in compliance with the California Government Code. Ongoing portfolio management and monitoring continue to be performed and reported on a quarterly basis in partnership with Optimized Investment Partners and the City’s Finance Manager and Finance Officer.

DISCUSSION/ANALYSIS:

The total cash and investment portfolio book value (cost) held by the City as of March 31, 2026, was $41,652,100 (Attachment A), which includes the following components:

Portfolio Assets Book Value
Managed Investment Portfolio $22,596,499
State of CA Local Agency Investment Fund (LAIF) $17,683,374 San Diego County Investment Pool $116,840
California Asset Management Program Pooled
Investment Fund (CAMP)
$23,007
Cash/Time Deposits $1,096,896
Accrued Interest on Investments $135,485
Total $41,652,100
When reviewing the Investment Report, it is important to note that earned interest refers to interest earned on investments over a specific period, accrued interest refers to interest that has been earned but not yet received, and paid interest refers to interest that has already been received.
1 May 5, 2026 Item 9
City Council Agenda Report
Treasurer’s Investment Report for the Quarter Ended March 31, 2026 May 5, 2026

Page 2 of 2 ends

Cash and investments held by the City and the trustees continue to be invested in accordance with the Government Code and the City’s Investment Policy. During the quarter, one certificate of deposit totaling $200,000 matured.

Two-year Treasury yields, which were approximately 3.47% at the beginning of the quarter, increased to 3.79% by the end of the quarter, representing an increase of 32 basis points during the period.

As of March 31, 2026, the weighted yield to maturity on the Managed Investment Portfolio was 3.76%, and the weighted average maturity of the portfolio was 2.37 years.

The Federal Open Market Committee (FOMC) meets approximately every six weeks to determine the federal funds rate. On March 18, 2026, the FOMC voted to maintain the target range for the federal funds at 3.50% to 3.75%. The FOMC noted that economic activity has been expanding at a solid pace, job gains have moderated, and the unemployment rate has experienced little change in recent months. Inflation remains somewhat elevated, and uncertainty persists regarding the economic outlook. The FOMC remains focused on its dual mandate of maximum employment and maintaining 2% inflation over the long run and noted that further rate adjustments will depend on incoming data, the evolving economic outlook, and risk assessment.

Based on the projected timing of cash receipts and disbursements and the structure of the City’s pooled investment portfolio, the City is expected to comfortably meet overall cash flow needs over the next six months.

FISCAL IMPACT:

There is no fiscal impact or action required by the City Council related to this agenda report.

ENVIRONMENTAL IMPACT:

NEXUS TO COUNCIL GOALS AND PRIORITIES:

This is an operational item and not included on the Council list of Goals/Priorities.

ATTACHMENTS:

Attachment A – FY25-26 Q3 Treasurer’s Investment Report:
 Summary of Cash and Investments as of March 31, 2026
 Portfolio Summary and Key Statistics for the Quarter Ended March 31, 2026
 Managed Investments Yield to Maturity as of March 31, 2026 2 May 5, 2026 Item 9
Par Value (1) Market Value (2) Book Value (3)
Cash & Investments Held by City
Investment Portfolio
Managed Investments
U.S. Bank Custodial Cash Account $ 209,263 $ 209,263 $ 209,263 0.50% U.S. Treasury Bill/ Note 12,267,000 12,113,729 12,055,441 29.04% Medium-Term Notes/Corporate Notes 1,545,000 1,472,144 1,491,923 3.59% Federal Agency Bond 3,554,000 3,549,331 3,544,873 8.54% Certificate of Deposit 5,295,000 5,495,000 5,295,000 12.75% Managed Investments Subtotal $ 22,870,263 $ 22,839,467 $ 22,596,499 54.43% Pooled Investments
State of CA Local Agency Investment Fund $ 17,683,374 $ 17,683,374 $ 17,683,374 42.59% County Investment Pool 116,840 116,840 116,840 0.28%
CAMP 23,007 23,007 23,007 0.06%
Pooled Investments Subtotal $ 17,823,220 $ 17,823,220 $ 17,823,220 42.93% Investment Portfolio Subtotal $ 40,693,483 $ 40,662,687 $ 40,419,720 97.36% Cash/Time Deposits $ 1,096,896 $ 1,096,896 $ 1,096,896 2.64% Funds Available for Investment $ 41,790,379 $ 41,759,583 $ 41,516,616 100.00% Accrued Interest $ 135,485 $ 135,485 $ 135,485
Total Cash & Investments Held by City $ 41,925,864 $ 41,895,068 $ 41,652,100

1. Par value is the principal amount of the investment on maturity.

2. Market values contained herein are received from sources we believe are reliable; however, we do not guarantee their accuracy.

3. Book value is par value of the security plus or minus any premium or discount on the security.

City of Del Mar
Portfolio Assets % of Portfolio
Summary of Cash and Investments for the Quarter Ended March 31, 2026 Attachment A
3 May 5, 2026 Item 9
*Note: Cash/time deposits not included in WYTM and WAM
Excludes Pooled Investments and U.S. Bank Custodial Cash Account Under 1 Year
Maturity Mar 2026 Dec 2025 Change Account Years 1 - 2 Years 3-Month 3.70% 3.67% 0.03% LAIF 0.71 2 - 3 Years
1-Year 3.68% 3.48% 0.20% SD County Investment Pool 1.18 3 - 4 Years 2-Year 3.79% 3.47% 0.32% CAMP 0.14 4+ Years
3-Year 3.81% 3.55% 0.26% Total
5-Year 3.92% 3.73% 0.19%
10-Year 4.30% 4.18% 0.12%
Jan
Feb
Mar 2026 Mar 2025 Mar 2024 Mar 2023 Mar

3.79% 3.89% 4.59% 4.06% Total for Quarter
Note: Interest Earnings figures do not include capital gains or losses $ 3,991,000 18%
$ 4,499,000 20%
$ 4,500,000 20%
$ 369,347 $ 371,555 $ 2,208
$ 126,559 $ 2,516
$ 125,844 $ (5,584)
$ 124,043
$ 131,428
2-Year U.S. Treasury Yield - Historical Data $ 113,876 $ 119,151 $ 5,275 $ 4,522,000 20%
$ 22,661,000 100%
Interest Earnings FY 24-25 FY 25-26 Change
U.S. Treasury Yields - Quarterly Comparison $ 5,149,000 23% Book Value (COST) $ 40,419,720
Market Value $ 40,450,740
Weighted Average Maturity (in years) 2.37
Weighted Yield to Maturity* 3.76%
Portfolio Maturity PAR Maturing % Maturing
Avg Duration of LAIF, CAMP & SD County Inv Pool
City of Del Mar
Investment Portfolio Summary and Key Statistics
Portfolio Key Statistics
PAR Value $ 40,693,483
Investment Report for the Quarter Ended March 31, 2026

42.56%

29.16%

12.72%

8.54%

3.54%

2.64%

0.50% 0.28%

0.06%
LOCAL AGENCY INVESTMENT FUND 42.56%
U.S. TREASURY BILL/NOTE 29.16%
CERTIFICATE OF DEPOSIT 12.72%
FEDERAL AGENCY BOND/NOTE 8.54%
MEDIUM-TERM NOTE/BILL 3.54%
CASH/TIME DEPOSITS 2.64%
INVESTMENT CASH ACCOUNT 0.50%
COUNTY INVESTMENT POOL 0.28%
CAMP 0.06%
0%
5%
10%
15%
20%
25%
30%
Under 1
Year
1 - 2 Years 2 - 3 Years 3 - 4 Years 4+ Years
23%
18%
20% 20% 20%
Portfolio Maturity Distribution
4 May 5, 2026 Item 9
Note: Weighted Average will change when bond is purchased, sold or matured Annualized
PAR YTM Rate of Portfolio Weighted MATURITY
Security Description CUSIP AMOUNT (Yield to Maturity) Return Weighting YTM DATE Bank United NA 066519QV4 $ 200,000 0.950% 0.950% 0.88% 0.008% 4/14/2026 Bank of America NA 06051XDT6 $ 200,000 5.000% 5.000% 0.88% 0.044% 5/22/2026 Goldman Sachs Bank 38150VUZ0 $ 240,000 5.050% 5.050% 1.06% 0.053% 6/11/2026 UBS Bank USA 90348JP61 $ 248,000 0.900% 0.900% 1.09% 0.010% 7/8/2026 Synchrony Bank Draper 87165FA38 $ 200,000 0.950% 0.950% 0.88% 0.008% 9/17/2026 M1 Bk MacKs Creek Mo 55316CDJ2 $ 67,000 4.050% 4.050% 0.30% 0.012% 9/24/2026 Bradesco Bk Coral Gables Bk 10421ABM8 $ 244,000 4.100% 4.100% 1.08% 0.044% 9/28/2026 Merrick Bk South Jordan Utah 59013K6K7 $ 249,000 4.050% 4.050% 1.10% 0.045% 9/28/2026 Hapo Community Credit Union 41138NAD0 $ 240,000 5.400% 5.400% 1.06% 0.057% 9/29/2026 State Bank of India New York 856285YH8 $ 248,000 1.150% 1.150% 1.09% 0.013% 10/29/2026 Austin Felco Fed Credit Union 052392EA1 $ 249,000 4.300% 4.300% 1.10% 0.047% 12/14/2026 Greenstate Cr Un Liberty 39573LCE6 $ 248,000 1.350% 1.350% 1.09% 0.015% 1/14/2027 American Express National Bank 02589ABQ4 $ 247,000 2.000% 2.000% 1.09% 0.022% 3/9/2027 Capital One Bank (USA) NA 14042TFJ1 $ 245,000 2.700% 2.700% 1.08% 0.029% 4/13/2027 Discover Bank 254673G83 $ 246,000 3.150% 3.150% 1.09% 0.034% 6/14/2027 Preferred Bank LA CA 740367QF7 $ 248,000 4.000% 4.000% 1.09% 0.044% 9/30/2027 Liberty First Credit Union 530520AK1 $ 200,000 4.700% 4.700% 0.88% 0.041% 8/7/2028 Somerset Tr Co Pa 835104CW8 $ 249,000 4.050% 4.050% 1.10% 0.045% 11/13/2028 MORGAN STANLEY 61690D7G7 61690D7G7 $ 244,000 4.300% 4.300% 1.08% 0.046% 7/1/2030 MORGAN STANLEY 61776NTM5 61776NTM5 $ 244,000 4.300% 4.300% 1.08% 0.046% 7/1/2030 Security First Bk Lincoln Neb - 81425PCA7 81425PCA7 $ 245,000 3.950% 3.950% 1.08% 0.043% 7/3/2030 First Natl Bk Amer East Lansin - 32110YU37 32110YU37 $ 249,000 3.800% 3.800% 1.10% 0.042% 8/13/2030 Sallie Mae Bk Salt Lake City U - 795451EB5 79541EB5 $ 245,000 3.900% 3.900% 1.08% 0.042% 8/13/2030 $ 5,295,000.00 3.396% 3.396% 23.37% 0.791%
Annualized
PAR YTM Rate of Portfolio Weighted MATURITY
Security Description CUSIP AMOUNT (Yield to Maturity) Return Weighting YTM DATE U.S. Treasury Note 91282CHU8 $ 700,000 4.000% 4.000% 3.09% 0.124% 08/15/2026 U.S. Treasury Note 912828YQ7 $ 267,000 3.960% 3.960% 1.18% 0.047% 10/31/2026 U.S. Treasury Bill 91282CLY5 $ 250,000 4.230% 4.230% 1.10% 0.047% 11/30/2026 U.S. Treasury Note 91282CFB2 $ 1,000,000 3.920% 3.920% 4.41% 0.173% 07/31/2027 U.S. Treasury Note 91282CFH9 $ 1,000,000 3.930% 3.930% 4.41% 0.173% 08/31/2027 U.S. Treasury Note 91282CLQ2 $ 500,000 3.930% 3.930% 2.21% 0.087% 10/15/2027 U.S. Treasury Note 91282CHK0 $ 1,000,000 3.790% 3.790% 4.41% 0.167% 06/30/2028 U.S. Treasury Note 91282CHQ7 $ 1,000,000 3.790% 3.790% 4.41% 0.167% 07/31/2028 U.S. Treasury Note 91282CHX2 $ 800,000 3.790% 3.790% 3.53% 0.134% 08/31/2028 U.S. Treasury Note 91282CCY5 $ 1,000,000 3.790% 3.790% 4.41% 0.167% 09/30/2028 U.S. Treasury Note 91282CDF5 $ 250,000 3.840% 3.840% 1.10% 0.042% 10/31/2028 U.S. Treasury Note 91282CEV9 $ 1,000,000 3.810% 3.810% 4.41% 0.168% 06/30/2029 U.S. Treasury Note 91282CFC0 $ 1,000,000 3.810% 3.810% 4.41% 0.168% 07/31/2029 U.S. Treasury Note 91282CLK5 $ 1,000,000 3.810% 3.810% 4.41% 0.168% 08/31/2029 U.S. Treasury Note 91282CLN9 $ 1,000,000 3.820% 3.820% 4.41% 0.169% 09/30/2029 U.S. Treasury Note 91282CFT3 $ 500,000 3.830% 3.830% 2.21% 0.085% 10/31/2029 $ 12,267,000.00 3.878% 3.878% 54.13% 2.085%
Annualized
PAR YTM Rate of Portfolio Weighted MATURITY
Security Description CUSIP AMOUNT (Yield to Maturity) Return Weighting YTM DATE FEDERAL FARM CREDIT BKS 4.375 07/06/2026 3133EPPE9 $ 752,000 3.931% 3.931% 3.32% 0.130% 7/6/2026 FEDERAL FARM CREDIT BKS 0.600 08/18/2026 3133EL4F8 $ 300,000 3.910% 3.910% 1.32% 0.052% 8/18/2026 FAMCA 31424WWM0 $ 752,000 4.000% 4.000% 3.32% 0.133% 9/13/2027 FED FARM CREDIT 3133ETKQ9 3133ETKQ9 $ 250,000 3.780% 3.780% 1.10% 0.042% 6/10/2030 Federal Agri Mtg Corp M T N - 31424WH39 31424WH39 $ 1,000,000 3.900% 3.900% 4.41% 0.172% 7/3/2030 Federal Agri Mtg Corp M T N - 31424WP89 31424WP89 $ 500,000 3.770% 3.770% 2.21% 0.083% 8/13/2030 $ 3,554,000.00 3.882% 3.882% 15.68% 0.612%
Annualized
PAR YTM Rate of Portfolio Weighted MATURITY
Security Description CUSIP AMOUNT (Yield to Maturity) Return Weighting YTM DATE Target Corporation - 87612EBK1 87612EBK1 $ 1,050,000 3.950% 3.950% 4.63% 0.183% 9/15/2030 Chevron USA Inc Sr Glbl Nt - 166756BJ4 4.300 10/15/2030 166756BJ4 $ 495,000 3.900% 3.900% 2.18% 0.085% 10/15/2030 $ 1,545,000.00 3.925% 3.925% 6.82% 0.268%
Portfolio Weighted
PAR Weighting YTM
Grand Total Grand Total Grand Total
$ 22,661,000 100.00% 3.76%
As of March 31, 2026
As of March 31, 2026
GOVERNMENT AGENCIES (with U.S. BANK)
As of March 31, 2026
MEDIUM-TERM NOTES/CORPORATE NOTES (with U.S. BANK)
UNITED STATES TREASURY BILLS/NOTES (with U.S. BANK)

CITY OF DEL MAR
CERTIFICATE OF DEPOSITS (with U.S. BANK)
As of March 31, 2026
5 May 5, 2026 Item 9
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:

TO: Honorable City Council Members
FROM: Mayor Tracy Martinez and Councilmember Terry Gaasterland, Committees Efficiencies Taskforce
Sarah Krietor, Administrative Services Manager/City Clerk Via Ashley Jones, City Manager
DATE: May 5, 2026
SUBJECT: Second Reading and Adoption of Ordinance Pertaining to Meeting Attendance of Members of City Committees, Boards, and Commissions
REQUESTED ACTION/RECOMMENDATION:

It is recommended that the City Council adopt an Ordinance (Attachment A) amending Del Mar Municipal Code (DMMC) Chapter 2.30.020-Absences from Meeting to remove attendance requirements from the code and instead provide that they will be established by Council resolution.

BACKGROUND:

The City of Del Mar benefits greatly from a robust advisory committee system made up of talented volunteers who generously donate their time to help the City achieve its goals and navigate complex challenges. In addition to the decision-making and quasi-judicial Design Review Board (DRB) and Planning Commission (PC), the City currently has eight active advisory committees, including Finance, Measure Q Citizen Oversight, Parks & Recreation, Lagoon, Traffic & Parking, Shores Park Master Plan Ad-Hoc, Sustainability, and Undergrounding Program.

Attendance requirements for members of City advisory committees, boards, and commissions (committees) are addressed in City Council Policy 200, Section G-Attendance and in the Del Mar Municipal Code (DMMC) Chapter 2.30.020-Absences from Meetings. The purpose of establishing committee attendance requirements is to ensure committees function effectively with consistent member attendance and to have a fair and consistent method for handling absences, while recognizing that members may occasionally be absent due to illness or other circumstances beyond their control.

Recent meeting attendance issues prompted staff and the Council appointed Committee Efficiencies Taskforce (Martinez/Gaasterland), to evaluate the City’s attendance provisions that are somewhat ambiguous and subjective making them difficult to implement consistently. 1 May 5, 2026 Item 10
City Council Agenda Report
Ordinance Pertaining to Committee Meeting Attendance
May 5, 2026

Page 2 of 2 ends

Del Mar City CouncilMay 5, 2026

Del Mar City Council
May 5, 2026