CITY OF DEL REY OAKS
650 CANYON DEL REY BLVD, DEL REY OAKS, CALIFORNIA 93940 PHONE (831) 394-85|1 FAX (831) 394-6421
REGULAR MEETING AGENDA
OF THE CITY OF DEL REY OAKS CITY COUNCIL
TUESDAY, FEBRUARY 22, 2022, AT 6:00 P.M.
MEETING TO BE HELD VIRTUALLY ONLY
AT THE FOLLOWING ZOOM LINK PER GOVERNOR NEWSOM'S EXECUTIVE ORDERS AND AB 361 REGARDING BROWN ACT COVID-19 PROTOCOLS:
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ROLL CALL - Council
PLEDGE OF ALLEGIANCE
INVOCATION - Reverend Robert Hellam, Church of the Oaks, Del Rey Oaks PUBLIC COMMENTS: General Public Comment must deal with matters subject to the jurisdiction of the City and the Council that are not on the Agenda. Anyone wishing to address the City Council on matters not appearing on the Agenda may do so now. The public may comment on any other matter listed on the Agenda at the time the matter is being considered. There will be a time limit of not more than three minutes for each speaker. No action will be taken on matters brought up under this item and all comments will be referred to (AIL-01223018:21
CONSENT AGENDA: Action Items
A. MINUTES: (CEQA: as to all, not a project per Guidelines Article 20, Section 15378)
1. December 14, 2021 Regular City Council Meeting Minutes January 11, 2022 Special City Council Meeting Minutes
January 25, 2022 Regular City Council Meeting Minutes
February 7, 2022 Special City Council Meeting Minutes
B. MONTHLY REPORTS: (CEQA: as to all, not a project per Guidelines Article 20, Section 15378)
Claims, January 2022
Financials, January 2022 and January 2021
Fire Department Response Report, January 2022
Police Activity Report, January 2022
MISCELLANEOUS (CEQA: as to all, not a project per Guidelines Article 20, Section 15378)
Updated Strategic Planning Grid
Adoption of Resolution 2022-03 AB 361 Brown Act
Adoption of Resolution 2022-04 Election Ballot Initiative Approval of Agreement for 2022 Prop 68 Park Improvement Proiect Work Adoption of SB1383 Cal Recycle Resolution 2022-05
Monterey Regional Waste Management District Shared Services M.O.U.
OLD BUSINESS: None
NEW BUSINESS:
A. Consider Report on A.R.P.A. Funds Distribution Action Item STAFF REPORTS:
A. City Manager Report
B. Council Reports
CORRESPONDENCE:
MST Highlights
TAMC Highlights
10. ADJOURNMENT
11. NEXT MEETING DATE: Tuesday, March 22, 2022 at 6:00pm (AIL-01223018:21
Information distributed to the Council at the meeting becomes part of the public record. A copy of written material, pictures, etc. must be provided to the secretary for this purpose. All enclosures and materials regarding these agenda items are available for public review at the Del Rey Oaks City Hall, 650 Canyon Del Rey Road, Del Rey Oaks.
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{AIL-01223018:2}
City of Del Rey Oaks
City Hall
650 Canyon Del Rey Blvd
Del Rey Oaks, CA 93940
OY DEL REY
INCORPORATED 1953
Action Minutes
Tuesday, December 14, 2021 - 6:00 PM
City Council - Regular Meeting
Del Rey Oaks City Council
Alison Kerr - Mayor
Pat Lintell - Vice Mayor
John Gaglioti - Gouncilmember
Scott Donaldson - Councilmember
Kim Shirley - Councilmember
Action Minutes
City Council - 12/14/2021
Video Links -
https://youtu.be/c3qzEofIHBI
https://www.delreyoaks.org/citycouncil/page/city-council-regular-meeting-december-14-2021 6:00 PM - Called to Order:
The meeting was called to order by Mayor Kerr.
Roll Call:
Present: Mayor Kerr, Vice Mayor Lintell, Councilmember Gaglioti, Councilmember Donaldson, Councilmember Shirley
Staff Present:
City Manager Guertin, Chief of Police / Assistant City Manager Hoyne, Deputy City Clerk Minami, City Attorney Lorca, Administrative Assistant Birch Pledge of Allegiance:
Officer Cuevas led the Pledge of Allegiance.
Invocation:
Reverend Jay Shinseki from The Monterey Peninsula Buddhist Temple performed the invocation.
Public Comment:
Open for General Public Comment; No public comment was made.
Presentation:
A. Receive a presentation on Economic Development Opportunities and Challenges for all City Owned Properties - City Manager Guertin, Denise Duffy (DD&A) and David Zehnder (EPS) presented.
Open for General Public Comment; Bill Ragsdale-Cronin and Jim Clark made a Public Comment.
Consent Agenda:
Open for General Public to address an item off the Consent Agenda; No items were pulled.
A motion was made by Councilmember Donaldson, seconded by Councilmember Gaglioti to approve the Consent Agenda as is.
Roll call vote taken pursuant to Government Code 54953:
Mayor Kerr: AYE
Vice Mayor Lintell: AYE
Councilmember Gaglioti: AYE
Action Minutes
City Council - 12/14/2021
Councilmember Donaldson: AYE
Councilmember Shirley: AYE
The Consent Agenda passed unanimously.
Old Business:
There was no Old Business.
New Business:
1. Consider Applications to Fill One (1) Vacancy on the Planning Commission
Mrs. Goetzelt and Mr. DiMaggio presented.
A motion was made by Vice Mayor Lintell, seconded by Councilmember Gaglioti to appoint Louise Goetzelt as Planning Commissioner.
Roll call vote taken pursuant to Government Code 54953:
Mayor Kerr: AYE
Vice Mayor Lintell: AYE
Councilmember Gaglioti: AYE
Councilmember Donaldson: AYE
Councilmember Shirley: AYE
The Consent Agenda passed unanimously
Louise Goetzelt was sworn in as a Planning Commissioner by Mayor Kerr.
Mr. DiMaggio congratulated Mrs. Goetzelt on her appointment.
2. Review potential American Rescue Plan Act (ARPA) projects to be funded and provide staff with further direction.
City Manager Guertin presented
Open for General Public Comment; Louise Goetzelt, Jeff Hoyne, Karen Minami, and Ron Fucci made a public comment.
Staff Reports:
A. City Manager Report
B. Council Reports
Correspondence:
MST Highlights
Acknowledgement Letters
Closed Session:
Open for General Public Comment; No Public Comments made.
City Attorney Lorca states that no reportable actions were taken.
Action Minutes
City Council - 12/14/2021
Next Meeting Date:
Tuesday, January 25, 2022
Adjournment:
8:30 PM
Attest: Date:
City of Del Rey Oaks
City Hall
650 Canyon Del Rey Blvd
Del Rey Oaks, CA 93940
OR DEL REY
INCORPORATED 1953
Action Minutes
Tuesday, January 11, 2022 - 6:00 PM
City Council - Special Meeting
Del Rey Oaks City Council
Alison Kerr - Mayor
Pat Lintell - Vice Mayor
John Gaglioti - Councilmember
Scott Donaldson - Councilmember
Kim Shirley - Councilmember
Action Minutes
City Council - 1/11/2022
Video Links -
https://youtu.be/sXLicRgVwXO
https://www.delreyoaks.org/citycouncil/page/city-council-special-meeting-ianuary-11-2022 6:00 PM - Called to Order:
The meeting was called to order by Mayor Kerr.
Roll Call:
Present: Mayor Kerr, Vice Mayor Lintell, Councilmember Gaglioti, Councilmember Donaldson, Councilmember Shirley
Staff Present:
City Manager Guertin, Deputy City Clerk Minami, City Attorney Lorca Pledge of Allegiance:
Mayor Kerr led the Pledge of Allegiance.
Public Comment:
Open for General Public Comment; No public comment was made.
Consent Agenda:
Open for General Public to address an item off the Consent Agenda; No items were pulled.
Councilmember Gaglioti pulled item 4B. Consider Committee Appointments.
Councilmember Gaglioti informed the Council of an error with Seaside County Sanitation District where Councilmember Gaglioti was listed as the Primary instead of Vice Mayor Lintell.
A motion was made by Councilmember Gaglioti, seconded by Mayor Kerr to approve the Consent Agenda with a modification to item 4B. Consider Committee Appointments.
Roll call vote taken pursuant to Government Code 54953:
Mayor Kerr: AYE
Vice Mayor Lintell: AYE
Councilmember Gaglioti: AYE
Councilmember Donaldson: AYE
Councilmember Shirley: AYE
The Consent Agenda passed unanimously.
New Business:
1. Receive Report on Fiscal Sustainability Goal
Action Minutes
City Council - 1/11/2022
City Manager John Guertin presented.
Open for General Public Comment; Gary Kreeger made a public comment.
2. Consider FY 2022-23 Budget Calendar
City Manager John Guertin presented
Open for General Public Comment; Gary Kreeger made a public comment.
Closed Session:
City Attorney Lorca informed the public that no reportable action was taken.
Next Meeting Date:
Tuesday, January 25, 2022
Adjournment:
6:40 PM
Attest: Date:
ка........
City of Del Rey Oaks
City Hall
650 Canyon Del Rey Blvd
Del Rey Oaks, CA 93940
OR DEL FREY
OAKS
INCORPORATED 1959
Action Minutes
Tuesday, January 25, 2022 - 6:00 PM
City Council - Regular Meeting
Del Rey Oaks City Council
Alison Kerr - Mayor
John Gaglioti - Vice Mayor
Pat Lintell - Councilmember
Scott Donaldson - Councilmember
Kim Shirley - Councilmember
Action Minutes
City Council - 1/25/2022
Video Links -
https://voutu.be/GGyUnPRix2w
https://www.delreyoaks.org/citycouncil/page/city-council-regular-meeting-ianuary-25-2022 6:00 PM - Called to Order:
The meeting was called to order by Mayor Kerr.
Roll Call:
Present: Mayor Kerr, Vice Mayor Gaglioti, Councilmember Lintell, Councilmember Donaldson, Councilmember Shirley
Staff Present:
City Manager Guertin, Assistant City Manager / Chief Hoyne, Deputy City Clerk Minami, Administrative Assistant Birch and City Attorney Lorca
Pledge of Allegiance:
Louise Goetzelt led the Pledge of Allegiance.
Invocation:
Rabbi Bruce Greenbaum from Congregation Beth Israel in Carmel performed the invocation.
Public Comment:
Jim Clark and Gary Kreeger made Public Comment.
Vice Mayor Transition:
Mayor Kerr led the Vice Mayor Transition from Vice Mayor Lintell to Vice Mayor Gaglioti.
Louise Goetzelt, City Council, and City Staff made Public Comments.
Presentations:
A. Presentation the Police Advisory Committee Update - Chair Keene Open for General Public Comment; Jim Clark made comments.
B. Brown Act and Ethics Review - City Attorney Lorca
Open for General Public Comment; No Public Comment was made.
Consent Agenda:
Open for General Public to address an item of the Consent Agenda; No items were Action Minutes
City Council - 1/25/2022
Councilmember Lintell pulled the December 8, 2021, Regular Planning Commission Meeting Action Minutes.
A motion was made by Councilmember Lintell, seconded by Vice Mayor Gaglioti to approve the Consent Agenda with a modification to the December 8, 2021, Regular Planning Commission Meeting.
Roll call vote taken pursuant to Government Code 54953:
Mayor Kerr: AYE
Vice Mayor Gaglioti: AYE
Councilmember Lintell: AYE
Councilmember Donaldson: AYE
Councilmember Shirley: AYE
The Consent Agenda passed unanimously.
Old Business:
There was no Old Business.
New Business:
1. Receive Report on Grant Acquisition Program
City Manager John Guertin presented.
Open for General Public Comment; Bill Ragdale-Cronin made a public comment.
2. Consider Applications for the Clean CA Grant Program City Manager John Guertin presented
Open for General Public Comment; Bill Ragsdale-Cronin made a public comment.
3. Receive Report on Council Meeting Technology and Safety Considerations
Assistant City Manager / Chief of Police Jeff Hoyne presented. pen for General Public Comment; Bill Ragsdale-Cronin and Gary Kreege nade a public commen
4. Consider Council Policies for Committees
City Manager John Guertin presented.
Open for General Public Comment; No Public Comment was made.
Staff Reports:
A. City Manager Report
B. Council Reports
Action Minutes
City Council - 1/25/2022
Correspondence:
MST Highlights
TAMC Highlights
Misc. Letters
Next Meeting Date:
Tuesday, February 22, 2022
Closed Session:
City Attorney Lorca informed the public that no reportable action was taken.
Adjournment:
9:40 PM
Attest: Date:
City of Del Rey Oaks
City Hall
650 Canyon Del Rey Blvd
Del Rey Oaks, CA 93940
OF DEL RET
INCORPORATED 1955
Action Minutes
Monday, February 7, 2022 - 12:00 PM
City Council - Special Meeting
Del Rey Oaks City Council
Alison Kerr - Mayor
John Gaglioti - Vice Mayor
Pat Lintell - Councilmember
Scott Donaldson - Councilmember
Kim Shirley - Councilmember
Action Minutes
City Council - 2/7/2022
Video Links -
https://youtu.be/NXa SAT9IAA
https://www.delreyoaks.org/citycouncil/page/city-council-special-meeting-february-7-2022 12:00 PM - Called to Order:
The meeting was called to order by Mayor Kerr.
Roll Call:
Present: Mayor Kerr, Vice Mayor Gaglioti, Councilmember Lintell, Councilmember Donaldson, Councilmember Shirley
Staff Present:
City Manager Guertin, Deputy City Clerk Minami, Administrative Assistant Birch, Public Works Supervisor Fucci
Public Comment:
Open for General Public Comment; No Public Comment was made.
New Business:
1. RESOLUTION 2022-02 CALFIRE GRANT: Authorization for CalFire Fire Prevention Grant Program Funds - Randy Birch and Ron Fucci presented.
Open for General Public Comment; No Public Comment was made.
A motion was made by Vice Mayor Gaglioti, seconded by Mayor Kerr to approve RESOLUTION 2022-02 - CALFIRE GRANT: Authorization for CalFire Fire Prevention Grant Program Funds.
Roll call vote taken pursuant to Government Code 54953:
Mayor Kerr: AYE
Vice Mayor Gaglioti: AYE
Councilmember Lintell: AYE
Councilmember Donaldson: AYE
Councilmember Shirley: AYE
The Consent Agenda passed unanimously.
Adjournment:
12:15 PM
Attest: Date:
........ ..........
OR DEL RET
CITY OF DEL REY OAKS
Staff Report
INCORPORATED 1053
DATE: February 22, 2022
TO: Honorable Mayor and Members of City Council
FROM: John Guertin, City Manager
SUBJECT: Receive January 2022 Financial Reports
CEQA: This action does not constitute a "project" as defined by the California Environmental Quality Act (CEQA) guidelines section 15378 as it is an administrative activity of the City that will not result in direct or indirect physical changes in the environment.
Consideration
Receive financial reports for the month of January 2022.
Background
The City Council routinely receives financial reports for the previous month year. In the past the reports provided a comparison to the previous year. This month we are providing numbers for the previous month and year-to-date.
Summary & Discussion
Attached are the following financial statements:
• Jan 2021 Cash Balances - The report shows where the City's funds are invested and how much of those funds are restricted. The City's total cash balance is $12,740,988 of which $2,802, 130 is unrestricted
• Jan 2022 Checks Issued Register - This is a listing of all the payments issued for the month.
Jan 2022 General Fund Summary - Due to a glitch in the software this report is not available for January. Staff is working to resolve this issue for the next month report.
Jan 2022 YTD Budget v. Actual Detail - This report shows the line item totals for all revenues and expenditures by fund and department. It shows the current month activity next to the current year-to-date activity. After seven months (58.3% of the year), the General Fund has received 66.65% of estimated revenues and has spent 53.97% of the total appropriations.
Fiscal Impacts
None. This is informational only.
Recommendation
Staff recommends receiving the reports.
(AJL-01144461;1}
ATTACHMENTS:
Jan 2022 Cash Balances
Jan 2022 Checks Issued Register
Jan 2022 YTD Budget v. Actual Detail
Respectfully Submitted,
John Guertin
City Manager
{AJL-01144461;1)
City of Del Rey Oaks
Cash Balance Report
As of January 31, 2022 and 2021
Account Name Acct. No. Current Year Prior Year
Unrestricted Cash
General Checking 10100 846,207.98 559,491.65
LAIF - Economic Uncertainty Fund 10110 1,955,922.53 1,743,464.00 Restricted Cash
LAIF - Habitat Management Fund 10110 775,854.00 775,854.00 LAIF - South Boundary Road 10110 518,564.00 518,564.00
PARS - IRC Section 115 Pension Trust 10150 310,396.62 310,396.62 Checking - Monterey Peninsula Partners Development 10180 9,062.62 9,062.62 Fidelity Title Escrow Acct - GJM/SBR Intersection 10210 1,056,168.00 1,056,168.00 Fidelity Title Escrow Acct - SBR Construction 10220 7,268,813.00 7,268,813.00 Total Accounts 12,740,988.75 12,241,813.89
City of Del Rey Oaks
Check/Voucher Register - Claims Report for Council Packet From 1/1/2022 Through 1/31/2022
Check Number Payee Transaction Description Check Amount 20368 ABILA Acct# 41704 Renewal for 2022 3,593.26
Maintenance and Support
20369 AMERICAN LOCK & KEY suplies 103.79
AMERICAN LOCK & KEY Supplis 5.46
20370 AT&T CAL NET 2 Acct# 9391033789 services 237.79
11/19-12/18/21
AT&T CAL NET 2 Acct# 9391033791 services 210.01
11/19-12/18/21
AT&T CAL NET 2 Acct#9391033790 services 106.92
11/19-12/18/21
20371 BLUE360 MEDIA California Penal Code handbook 222.11 BLUE360 MEDIA California Vehicle Code handbook 182.33
20372 CALIFORNIA-AMERICAN WATER Acct# 1015-210018869991 services 261.98 11/19-12/20/21
CALIFORNIA-AMERICAN WATER Acct## 1015-210021255352 services 67.83 11/19-12/20/21
CALIFORNIA-AMERICAN WATER Acct# 1015-210021327653 services 224.83 11/19-12/20/21
CALIFORNIA-AMERICAN WATER Acct# 1015-210021396208 services 86.00 11/19-12/20/21
CALIFORNIA-AMERICAN WATER Acct# 1015-210021397607 services 205.96 11/19-12/20/21
CALIFORNIA-AMERICAN WATER Acct# 1015-210018796550 services 65.66 11/19-12/2021
CALIFORNIA-AMERICAN WATER Acct#1015-210018799016 services 65.66 11/19-12/20/21
20373 Chris Campbell RE: CA Native Plants Society v. DRO 1,000.00 -Mediation session
20374 COLANTUONO, HIGHSMITH & 11/2021 -Advice Re: Ballot Measure 77.00
WHATLEY, PC
20375 COMCAST BUSINESS Acct#8155100230699260 services 479.91 11/18/21-01/17/22
20376 CORONADO DEISEL MOBILE SERVICES Ford-350 service inspection 436.49 20377 DENISE DUFFY & ASSOCIATES October 2021 #9614 Task 779A LEAP 1,687.50 Grant Consutling
DENISE DUFFY & ASSOCIATES October 2021 #9614 Task 771 General 2,046.25 On Call Consulting
DENISE DUFFY & ASSOCIATES October 2021 #9614 TAsk HMP 1,623.50 Compliance
DENISE DUFFY & ASSOCIATES October 2021 Former Ft. 855.50 Ord/Developloper Task 772
DENISE DUFFY & ASSOCIATES October 2021 Task #1 REAP Grant 1,575.00 779-B
20378 G.P.S. SOLUTIONS December 2021 Buidling 3,626.99
Permits/Inspections
20379 I.M.P.A.C.GOVERNMT SER City Staff VISA Charges 10,745.13 I.M.P.A.C.GOVERNMT SER PD VISA chares 656.38
20380 JAMES DE CHALK December 2021 Janitorial services 300.00 20381 MONTEREY BAY AIR RESOURCES PER Capita Assessment FY 21-22 801.60
DISTRICT
20382 MBS BUSINESS SYSTEMS Acct#3948511 Konica Minolta/C3350i 168.33 20383 Monterey County Peace Officers Acct#DRO 2021 Shooting Range Use 140.00 20384 KAREN MINAMI Minami Expense Reimbursement 37.70
-Holiday decoration for City Hall
20385 MONTEREY COUNTY WEEKLY Legal Notice Adopted Ordinacne 189.00
CLASSIFIEDS
Date: 2/16/22 03:04:12 PM Page: 1
City of Del Rey Oaks
Check/Voucher Register - Claims Report for Council Packet From 1/1/2022 Through 1/31/2022
Check Number Payee Transaction Description Check Amount 20386 M&S BUILDING SUPPLY, INC. Supplies 64.50
20387 OFFICE DEPOT Supplies 162.55
20388 PITNEY BOWES PURCHASE POWER Acct#8000-9000-0346-3050 Postage 201.00 20389 PRECISION ALARMS AND AUTOMATION December 2021 Alarm system 158.00 Monitoring
20390 PURE WATER Supplies 51.75
20391 REGIONAL GOVERNMENT SERIVES November 2021 Contract Services 1,427.50 20392 Rodriguez Tree Service Tree removal 2,800.00
20393 ROGER GUZMAN Guzman Expense Reimbursement 1,030.58 -Travel due to Training
20394 Secure Lock Services - installation 1,104.58
Secure Lock Services 12/13/21 827.64
20395 THE MAYNARD GROUP Acct#AC3744 monthly services 67.00 20396 TURBO DATA SYSTEMS 11/2021 Citation Billing 253.21 20397 Universal Staffing, Inc. PPE 12/1821 Temp work 475.20 20398 US BANK 500-0518855-000 01/2022 Konica 394.50
Minolta
US BANK Acct#500-0518855-00 12/2021 Konica 375.71
Minolta Copier
20399 VSP Vision Plan December 2021 and 618.18
January 2022
ADP 01142022 ADP ADP Fees 01/07/22 547.15
ADP 121021 ADP ADP fees 12/10/21 0.00
Chevron 011... WEX BANK-CHEVRON Chevron gas payment 2,018.21 PERS -01052... P.E.R.S. HEALTH PERS HEALTH 01/2022 31,979.16 PERS 01202... PERS PERS 3100 Contribution Retirement 3,994.69 1/15/22 - Plan 1365
PERS 01202... PERS PERS 3100 Contribution Retirement 4,166.21 1/15/22 -Plan 25623
PERS 01202... PERS PERS 3100 Contribution Retirement 529.62 1/15/22 -Plan 1364
PERS 01202... PERS PERS 3100 Contribution Retirement 1,484.01 1/15/22 - Plan 26934
PERS 01202... PERS CaIPERS 1900 457 1/15/22 Contribution 2,300.00 PERS202112. PERS PERS 3100 Contribution Retirment 3,733.19 12/31/2021 Plan 1365
PERS202112... PERS PERS 3100 Contribution Retirement 2,039.70 12/31/21 -Plant 25623
PERS202112... PERS PERS 3100 Contribution Retirement 472.75 12/31/21 - Plan 1364
PERS202112... PERS PERS 3100 Contribution Retirement 1,471.78 12/31/21 - Plan 26934
PERS457123... PERS CaPERS 1900 457 12/31/21 2,150.00
Contribution
Shell 011122 SHELL FLEET PLUS-WEX BANK Shell Gas Payment 395.78 Report Total 99,380.02
Date: 2/16/22 03:04:12 PM Page: 2
ity of Del Rey Oak
tatement of Revenue and Expenditure
100 - General Fund
From 1/1/2022 Through 1/31/2022
Current Period Total Budget - Percent of Budget
Actual Current Year Actual Original Used
Revenue
Non Department Specific
P/T-Secured 507,000.00 59.11%
P/T-Unsecured 18,000.00 124.94%
P/T-Prior Secured 6,000.00 57.51%
Prior Unsecured 0.00 100.00 0.00%
P/T-Unitary Tax 8,400.00 58.41%
P/T-Supplemental Roll (SB813) 9,800.00 53.29%
Property Tax - Vif 166,000.00 51.72%
P/T-Int/Penal 1,000.00 16.61%
Sales Tax 395,000.00 78.87%
Sales Tax - Add On 837,000.00 70.40%
Cannabis Tax 300,000.00 41.07%
Transient Occupancy Tax 35,000.00 137.34%
Property Transfer Tax 0.00 9,200.00 0.00%
Sewer Impact 0.00 15,000.00 0.00%
Business Licenses 215,000.00 67.49%
Gas Franchises 0.00 5,800.00 0.00%
Electric Franchises 0.00 18,500.00 0.00%
Garbage Franchises 75.95%
Cable Tv Franchises 52.93%
Water Franchises 0.00 0.00%
Sb1186 Disability Access Fund 1,000.00 51.80%
SB1473 Evironmental 100.00 47.00%
Assessment Fee
Building Permits 35,000.00 77.42%
Cannabis Business Permit 30,000.00 83.33%
Plan Check Fees 17,000.00 58.17%
Street Opening Permits Fees 5,000.00 49.00%
Plumbing Permits 1,600.00 62.50%
Electrical Permits 1,600.00 39.06%
Other Licenses/Permits 0.00 1,000.00 0.00%
Fines & Forfeitures 0.00 200.00 0.00%
Vehide Code Fines 5,000.00 56.24%
Interest Eared 20,000.00 22.31%
Rental - Garden Ctr 36,000.00 58.33%
Rental - Airport RV 35,000.00 58.00%
Rental - PW Bidg 12,000.00 58.33%
Date: 2/16/22 02:40:23 PM Page: 1
City of Del Rey Oaks
Statement of Revenue and Expenditures
100 - General Fund
From 1/1/2022 Through 1/31/2022
HOPTR 47130 0.00 324.50 27.04%
47140 0.00 580.00 0.00 0.00%
47240 127.95%
sing 47241 0.00 0.00 0.00%
47242 0.00 0.00 0.00%
47750 0.00 92.45%
47760 0.00 100.00%
47780 0.00 50.00%
48210 0.00 375.00 18.75%
48211 0.0D 783.00%
48212 0.00 0.00 0.00%
48805 100.00 65.02%
48810 0.00 6.30 100.00 6.30%
48825 1,000.00 100.00%
48840 2,066.58 54.00%
48844 0.00 0.00 0.00%
48910 300.00 240.00%
48930 58.32 379.82 0.00 0.00%
48960 0.00 654.81%
Police 210
48220 55.64%
66.65%
Expense
Council
Page: 2
City of Del Rey Oaks
Statement of Revenue and Expenditures
100 - General Fund
From 1/1/2022 Through 1/31/2022
0.00 200.00 0.00 0.00%
0.00 0.00 0.00%
City Clerk
Payroll 53.56%
1,989.90 7.95%
Overtime 0.00 0.00 0.00%
PERS UAL 0.00
5,745.44
Medicare 1,070.00
0.00 191.40 0.00
85.35 0.00
0.00 1,739.51
292.00 0.00
Vision Ins 148.59
5,250.00
354.00
3,333.55
948.37 0.00
3,761.79
Internet 126.50
3,773.14
1,695.56
6,436.96
4,375.89
8,502.72
0.00 495.00
914.00
Payroll
575.50
1,486.41
84.00 0.00%
805.36
Page: 3
Statement off eveley nd Expenditures
100 - General Fund
From 1/1/2022 Through 1/31/2022
Current Period
Actual Current Year Actual
79.57%
Vision Ins 500.00 24.36%
Workers Comp 54.78%
500.00 17.94%
0.00%
Admin Leave
0.00 0.00
0.00 Audit/Treasurer
0.00 Legal
Element
Page: 4
ty of Del Rey Oa
tatement of Revenue and Expenditur
100 - General Fund
From 1/1/2022 Through 1/31/2022
Current Year Actual
64550 0.00
64580 0.00 10.99%
S.M.I.P. 64930 0.00 200.00 6.92%
Sb 1473 64940 0.00 6.60 100.00 6.60%
Police. 210
Payroll 61105
61110
61120
61124 0.00
61125
61126
61130
61131 0.00
61132 0.00
61135
61140
61141 0.00
Vision Ins 61145
Workers Comp 61150
61155
61160
Admin Leave 61175
62410
Ammunition 62420
62430
62440
62460
Principal
62710
62720
63505
Telephone 63530
Internet 63531
63540
63605
63620
63635
63652 0.00
Page: 5
Statement of Rev pee and Expenditures
100 - General Fund
From 1/1/2022 Through 1/31/2022
150.00 337.50 16.87%
0.00 71.67%
0.00 4,225.39 30.18%
0.00 160.00 500.00 32.00%
0.00 0.00 200.00 0.00%
0.00 2,230.02
0.00 102.00 3.40%
3,020.95
778.00 900.00
0.00 0.00
Payroll
Overtime 0.00
PERS UAL 575.50 600.00
3,142.80
Medicare 646.91
40.25 0.00
793.62
Vision Ins 115.57 300.00
2,600.00
524.59 500.00
5,686.96
44.80 1,120.66
2,712.07
5,000.00
3,768.82
2,082.93
Telephone 151.34 0.00
2,689.27
3,190.50
0.00 7,067.00
Dat Page: 6
City of Del Rey Oaks
Statement of Revenue and Expenditures
100 - General Fund
From 1/1/2022 Through 1/31/2022
Current Period Total Budget- Percent of Budget
Actual Current Year Actual Original Used
PERS Retirement 61125 0.00 0.00 2,000.00 0.00%
Materials/Supply 62410 29.69 132.81 16,500.00 0.80%
Repair/Maintenance 63505 0.00 3,305.40 25,000.00 13.22% Utilities/Water 63525 977.92 1,625.96 2,000.00 81.29%
Training Police 63605 310.00 310.00 0.00 0.00%
Total Expense 236,748.15 2,130,119.66 3.858,060.00 53.97% Net Income Before Other 67,432.14 646,561.23 307,990.00 295.24% Bittardings@cingeS/Usess and Uses
Transfer In/Out 700
Transfers Out - Prop 68 Grant 81311 0.00 0.00 (35,400.00) 0.00% Fund
Total Other Financing Sources 0.00 0.00 (35,400.00) 0.00% and Uses
Net Income After Other Financing 67,432.14 646,561.23 272,590.00 295.24% Sources and Uses
Dabe: 2/16/22 02:40:23 PM Page: 7
City of Del Rey Oaks
Statement of Revenue and Expenditures
210 - Gas Tax Fund
From 1/1/2022 Through 1/31/2022
Current Period Total Budget - Percent of Budget
Actual Current Year Actual Original Used
Revenue
Non Department Specific 000
Gas Tax 2103 47010 0.00 7,633.51 12,000.00 63.61%
Gas Tax 2105 47020 0.00 4,851.19 8,800.00 55.12%
Gas Tax 2106 47030 0.00 4,499.52 8,400.00 53.56%
Gas Tax 2107 47040 0.00 3,225.71 11,200.00 28.80%
Gas Tax 2107.5 47050 0.00 1,000.00 1,000.00 100.00%
SB 1 Funds 47777 0.00 0.10 0.00 0.00%
Total Revenue 0.00 21,210.03 41,400.00 51.23%
Expense
Public Works/Streets 311
Street Sweeping 63510 0.00 0.00 10,000.00 0.00%
Utilities/Pge 63520 0.00 101.01 0.00 0.00%
Street Lighting 63910 0.00 6,151.90 15,000.00 41.01%
Total Expense 0.00 6.252.91 25.000.00 25.01%
Net Income Before Other 0.00 14,957.12 16,400.00 91.20% Relating totes/likes Financing 0.00 14,957.12 16,400.00 91.20% Sources and Uses
Date: 2/16/22 02:40:23 PM Page: 8
ty of Del Rey Oal
tatement of Revenue and Expenditure
211 - SB1 Fund
From 1/1/2022 Through 1/31/2022
Current Period Total Budget Percent of Budget
Actual Current Year Actual Original Used
Revenue
Non Department Specific 000
SB 1 Funds 47777 0.00 17,024.35 33,890.00 50.23%
General Government (Header) 100
SB 1 Funds 47777 2,748.94 2,748.94 0.00 0.00%
Total Revenue 2,748.94 19,773.29 33,890.00 58.35%
Expense
Portola/Work Walkway 520
Street Improvements 66410 0.00 34,675.00 35,000.00 99.07% Street Curb Replacement 521
Street Improvements 66410 0.00 0.00 20,000.00 0.00%
Total Expense 0.00 34,675.00 55,000.00 63.05%
Net Income Before Other 2,748.94 (14,901.71) (21,110.00) 70.59% Feet sog Softers lises Financing 2,748.94 (14,901.71) (21,110.00) 70.59% Sources and Uses
10 767 7 7 м Page: 9
City of Del Rey Oaks
Statement of Revenue and Expenditures
212 - Measure X Fund
From 1/1/2022 Through 1/31/2022
Current Period Total Budget- Percent of Budget
Actual Current Year Actual Original Used
Revenue
Non Departent Specie 000
47775 0.00 0.00 76,000.00 0.00%
Total Revenue 0.00 0.00 76,000.00 0.00%
Expense
Debt Service - Measure X 610
Principal - Measure X Loan 65103 0.00 0.00 76,000.00 0.00% Total Expense 0.00 0.00 76,000.00 0.00%
Net Income Before Other 0.00 0.00 0.00 0.00%
Retaining Solars bes Financing 0.00 0.00 0.00 0.00%
Sources and Uses
Date: 2/16/22 02:40:23 PM Page: 10
ity of Del Rey Oal
tatement of Revenue and Expenditure
221 - FORA Habitat Management Fund
From 1/1/2022 Through 1/31/2022
Current Period Total Budget - Percent of Budget
Actual Current Year Actual Original Used
Expense
Planning & Building Regulation 160
Contract Services - Habitat 63646 0.00 1,002.00 0.00 0.00% Management Plan
Habitat Management Planning 66310 0.00 4,216.00 73,300.00 5.75% Total Expense 0.00 5,218.00 73,300.00 7.12%
Net Income Before Other 0.00 (5,218.00) (73,300.00) 7.11% Feeta incogn Botifters les Financing 0.00 (5,218.00) (73,300.00) 7.11% Sources and Uses
Date: 2/16/22 02:40:23 PM 11:00P0
Statement of Revelle and Expenditures
223 - ARPA Fund
From 1/1/2022 Through 1/31/2022
Current Period Total Budget Percent of Budget
Actual Current Year Actual Original Used
Revenue
Non Department Specif 000
ARPA Gran 47521 197,836.00 0.00 0.00%
Total Revenue 197,836.00 0.00 0.00%
Net Income Before Other 197,836.00 0.00%
Retaining Soldies@lhes Financing 197,836.00 0.00%
Sources and Uses
Date: 2/16/22 02:40:23 PM Page: 12
City of Del Rey Oaks
Statement of Revenue and Expenditures
311 - Prop 68 Grant Fund
From 1/1/2022 Through 1/31/2022
Current Period Total Budget - Percent of Budget
Actual Current Year Actual Original Used
Revenue
in Department Spec 000
op 68 Gr 47751 141,600.00 0.00%
Total Revenue 0.00 141,600.00 0.00%
Expense
ark Improvemer 522
ark Improvemer 66420 0.00 0.00 177,000.00 0.00%
Total Expense 0.00 0.00 177,000.00 0.00%
Net mone Before cris and uses 0.00 0.00 (35,400.00) 0.00% Non Department Specific 000
Transfers In 49100 35,400.00 0.00%
Total Other Financing Sources 0.00 35,400.00 0.00%
and Uses
Net Income After Other Financing 0.00 0.00 0000 0.00%
Sources and Uses
Date: 2/16/22 02:40:23 PM Page: 13
usbank.
ARGO AD 8125-634: ACCOUNT NUMBER Acct# ending: 9924
STATEMENT DATE 01-24-2022
AMOUNT DUE $15.701.19 New Balance $4,299.68
NEW BALANCE $15.701.19
PAYMENT DUE ON RECEIPT
AMOUNT ENCLOSED
00001101 01 SP 0.530 106481450795906 | $
DEL REY OAKS
KAREN MINAMI Please make check payable to'U.S. Bank"
CITY OF DEL REY OAKS
650 CANYON DEL REY RD
DEL REY OAKS CA 93940-5594
B:S: BOX 790428RATE PAYMENT SYSTEMS ST. LOU1S, 00263179-0428 4246044555649924 001570119 001570119
Prease tear payment coupon af perforation.
POERBORATE ACCOUNT UMMARY
Purchases
L REY OAI And Other + Advances + Adreose + Paymer
ct # Ending: 99: Pelanus + Charges - Credits - Payments = Balance Company Total l $11.417.86 $4.281.33 50.00 $0.00 $15.70119| New Balance S4,299.68 PAID
CORPORATE ACCOUNT ACTIVITY
DEL REY OAKS TOTAL CORPORATE S COVITY
Acct# Ending: 9924
ost Tran
Jate Date Reference Number Transaction Description Amount 01-24 01-24 LATE PAYMENT CHARGE 2.00
late fee $2.00 + prev. bal
$16.35 = $18.35
NEW ACTIVITY
CS000 CASS0.0 TOALAT5S PD $2,653.35
Date Date Detail Transaction Description Amount
HOTELSCOM9183687959150 HOTELS.COM WA 740.13
FBI LEEDA INC 877-7727712 PA 695.00
IN LAL 695.00
ANO FRANSINE 0 60-42 08 181-1207 FL 341.05
75.00 CUSTOMER SERVICE CALL ACCOUNT NUMBER ACCOUNT SUMMARY Acc# ending: 9924 11,417.86
800-344-5696 OTHER CHARGES 4,281.33
STATEMENT DATE DISPUTED AMOUNT CASH ADVANCES .00
01/24/22 .00 CASH ARYANGE FEES .00
CHARGES 2.00
SEND BILLING INQUIRIES TO: AMOUNT DUE CREDITS .00
U.S. Bank National Association PAYMENTS .00
CIOU,. Bango Suare 2g Sard Program. 15,701.19 ACCOUNT BALANCE 15,701.19 Account Balance $4,299.68
Company Name: DEL REY OAKS
Corporate Account Number: Acct# ending: 9924
Statement Date: 01-24-2022
NEW ACTIVITY
Bate Dare Detall Transaction Description Amount
50.00 9.95
Supplies 16.63
Supplies 30.59
ITY STAFF CREDITS URCHASE CASHAD TOTAL ACTIVIT City Staff $1,627.98 C ending: 4801 $0.00 1,627.9 61,627.9
Detall Transaction Description Amount
2-27 12-2! ONFERENCING 888-289-0593 C/ 16.90
1-04 01-0: EL REY CAR WASH MONTEREY ( 21.00
L 916-448-1198 CA 550.00
550.00
01-13 81:12 Yearly subscription 144.00
Mayor Kerr -Lodging 315.82
01-20 01:19 Supremeetings AMEN MIPES NO BOWS ANON COMBIL WA 14.99
15.19 De Brian: 0000 Total: 84.281.33
+ 18.35
$4,299.68
FIRE DEPARTMENT
1635 Broadway Avenue Telephone (831) 899-6790
CALIFORNIE Seaside, CA 93955 FAX (831) 899-6261
February 9, 2022
John Guertin, City Manager
Del Rey Oaks City Hall
650 Canyon Del Rey
Del Rey Oaks, CA 93940
Dear Mr. Guertin:
Enco for the perio f than eary 1, 202 ts ugh a seany 341, 20 Department response to Del Rey The Seaside Fire Department responded to the following incidents in the month of January:
Incident #
220117-SEA00140 220126-SEA00215
220119-SEA00167 220127-SEA00221
220120-SEA00175 220131-SEA00254
220121-SEA00182
220124-SEA00197
There are a total of Eight (8) fire calls for the month of January. If you have any questions, please contact me.
Sincerely,
Plislale
Paul Blaha
Division Chief
CC: File
SEASIDE FIRE DEPARTMENT
City of Del Rey Oaks - Response Report
Incident Response Incident
Incident Number Alarm Time Arrival Time Time District Street Or Highway Name Priority Date Type Code
(Minutes)
1/17/2022 220117-SEA00140 3:04:52 PM 3:11:37 PM 5.48 321 029 Cariton Emergent 1/19/2022 220119-5EA00167 4:23:20 PM 4:29:17 PM 5.15 321 029 Carton Emergent 1/20/2022 220120-5EA00175 1:45:29 PM 1:51:27 PM 5.12 320 029 Los Encinos Emergent 1/21/2022 220121-SEA00182 10:35:27 AM 10:41:43 AM 5.75 321 029 CARLTON Emergent 1/24/2022 220124-SEA00197 8:26:38 AM 8:35:13 AM 7.97 600 Canyon Del Rey Non-Emergent 1/26/2022 220126-SEA00215 9:20:59 AM 9:26:41 AM 5.00 463 Los Encinos Emergent 1/27/2022 220127-SEA00221 5:10:27 PM 5:18:56 PM 7.77 6111 029 Los Encinos Non-Emergent 1/31/2022 220131-SEA00254 12:34:23 PM 12:42:03 PM 7.20 321 029 Osio Emergent Total Calls
LEGEND CODE INCIDENT TYPE:
100-173 FIRE
200-251 OVERPRESSURE
300-3B1 MEDICAL RESPONSE
100-482 HAZARDOUS CONDITION
500-571 SERVICE CALL
600-672 GOOD INTENT CALL
700-751 FALSE ALARM/FALSE CALL
800-810 SEVERE WEATHER
900-911 SPECIAL/CITIZEN COMPLAINT
(BEL REY OAKS
POLICE City Council Report
POLICE DEL REY OAKS January, 2022
Completed by C. Bourquin
ARRESTS: YEAR TO DATE ASSAULTS:
YEAR TO DATE
Felony Arrests 1 Simple Assault
0 0
Misdemeanor Arrests 2 Domestic Violence
Warrant Arrests (OJ) -NOM
Weapon Involved 0
[TOTAL ARRESTS 3 TOTAL ASSAULTS
BURGLARIES: TRAFFIC ACCIDENTS:
Residential Non-Injury Accidents
3 3
Commercial
Injury Accidents 0 0
From Locked Vehicle 0 TOTAL ACCIDENTS 3
3 Other 0
TOTAL BURGLARIES
GRAND & PETTY THEFTS: ( ALARMS:
Residential Residential 1
Commercial Commercial 12
Shoplifting 4 TOTAL ALARMS 13 13
From Motor Vehicle 1
Other 2
[TOTAL THEFTS 7 7 DUI ENFORCEMENT:
10 CITATIONS ISSUED: REPORTS FILED:
Traffic Citations Issued 1 1 28 28
Parking Citations Issued 15 15
Admin Citations Issued TOTAL ACTIVITY:
Warning Citations
TOTAL CITATIONS 26 256 _ 256
ISSUED 26
DEL REY OAKS POLICE DEPARTMENT - 650 CANYON DEL REY ROAD - DEL REY OAKS, CA 93940 (831)-394-9333 Rev. 5/2019
Printed On: 02/10/2022
Year to Date Comparison Report
Beginning Date: 01/01/2022 Ending Date: 01/31/2022
Offenses Known to Police
Agency: DEL REY OAKS PD
Offenses Offenses Projected Last YTD Percent
Classification of Offenses Reported Cleared Rate/1000 Reported Change Animal Cruelty, Total 0.00
:
Arson, Total 10 0.00
Assault Offenses, Total 0.00
Aggravated Assault o! 0.00
Intimidation 0.00
Simple Assault 0.00
Bribery, Total 0.00
Burglary/Breaking and Entering, Total 0.00
Counterfeiting/Forgery, Total
Destruction/Damage/Vandalism of Property, Total 0.00
Drug/Narcotic Offenses, Total 0.00
мых жет
Drug Equipment Violations 0.00
Drug/Narcotic Violations 0.00 010:0
Embezzlement, Total 0.00
Extortion/Blackmail, Total 0.00
Fraud Offenses, Total
False Pretense/Swindle/Confidence Game 0.00
Credit Card/Automatic Teller Machine Fraud
Welfare Fraud 0.00
010.010
Wire Fraud 0.00
Hacking/Computer Invasion 0.00
Identity Theft 0.00 0.
Impersonation 0.00
Gambling Offenses, Total 0.00
Betting/Wagering
Operating/Promoting/Assisting Gambling
Sports Tampering
Gambling Equipment Violations
Homicide Offenses, Total
Murder and Nonnegligent Manslaughter
Negligent Manslaughter
Human Trafficking, Total
Human Trafficking, Commercial Sex Acts
Human Trafficking, Involuntary Servitude
00000:0
Kidnapping/Abduction, Total
Larceny/Theft Offenses, Total
Motor Vehicle Theft, Total
© State of California
Printed On: 02/10/2022
Year to Date Comparison Report
Beginning Date: 01/01/2022 Ending Date: 01/31/2022
Offenses Offenses Projected Last YTD Percent
Classification of Offenses Reported Cleared Rate/1000 Reported Change Pomography/Obscene Material, Total 0.00
Prostitution Offenses, Total 0.00
Assisting or Promoting Prostitution 0.00
Prostitution 0.00
Purchasing Prostitution 0.00 0:
Robbery, Total
Sex Offenses, Total -!
Fondling
Rape
Sexual Assault with an Object 0,0
Sodomy
Sex Offenses, Non-Forcible, Total
Statutory Rape
Incest 0
Stolen Property Offenses, Total
Weapons Law Violations, Total -:
Group A Offense, Total 9,
' Crimes Against Person, Total
Crimes Against Property, Total 9,0
Crimes Against Society, Total
Officers Killed or Assaulted YTD 0
© State of California
CITY OF DEL REY OAKS
SIX-MONTH STRATEGIC OBJECTIVES
September 30, 2021 - March 15, 2022
THREE-YEAR GOAL: ENSURE FISCAL STABILITY
WHEN WHO WHAT STATUS COMMENTS
DONE REVISED
TARGET
At the Dec 14, Contract economic Present to the City Council for direction economic 2021 City Council advisor David development options for all city owned properties. meeting Zelnder
At the Jan. 25, City Manager Report to the City Council for direction options for a 2022 City Council Grant Acquisition Program.
meeting
At the March 22, Cy Ma with Dep. Present to the City Council for direction a Business 2022 City Council Development Outreach Plan to include the status of meeting City Clerk and the businesses, business inventory and outlook, Police Chief explanation of vacancies, and potential areas of opportunity.
THREE-YEAR GOAL: UPDATE THE CITY'S GENERAL PLAN,
BEGINNING WITH THE HOUSING ELEMENT
WHEN WHO WHAT STATUS COMMENTS
DONE REVISED
TARGET
At the Feb. 22, 2022 City Manager Present to the City Council an update on potential Will include with broader City Council meeting funding sources (e.g., grants, cost sharing, and GP discussion in May contacting the Local Government Commission) for
updating the General Plan.
By March 15, 2022 City Manager, Update, to incuate new RHiA numbers lement contract planner
Denise Duffy
By March 15,2022 City Manager Present to the City Council for direction options for an Including in broader GP RFQ or an RFP for a General Plan update, including a discussion public visioning process.
THREE-YEAR GOAL: DEVELOP CITY-OWNED PROPERTIES SUSTAINABLY WITH PUBLIC INPUT
WHEN WHO WHAT STATUS COMMENTS
DONE REVISED
TARGET
At a monthly City City Manager, Update the City Council on actions taken to ensure that Council meeting, working with the the owner of Del Rey Oaks Gardens is compliant with as needed City Attorney their conditional use permit and lease.
At the Dec. 2021 City Manager, Present to the City Council a report on the status of the City Council working with City 6160 unit property cap and the 6600 acre-feet water meeting Attorney and DDNA allocation cap in relation to our Fort Ord property.
At the Feb. 22, City Attorney Present to the City Council for action an amended In mediation. Update in 2022 City Council agreement with the California Native Plant Society. April meeting
At the Feb. 22, City Manager, with Present to the City Council an update on an Exclusive In progress, delayed with 2022 City Council public input Negotiating Agreement for the former Fort Ord property CM transition. Will update meeting with developers. in May/June
At the Feb. 22, City Manager Present to the City Council an update on the Community Included with ENA update 2022 City Council Facilities District and Development Impact Fees for all meeting City-owned properties.
FUTURE OBJECTIVE City Manager, with Develop and present to the City Council and the Planning input from the Commission potential guidelines for the use of City- Parks Committee owned property by the public.
FUTURE OBJECTVE City Manager,
Develop and present to the City Council a draft Specific working with Plan for the Fort Ord property development. contract planner
Denise Duffy
THREE-YEAR GOAL: ENHANCE THE CITY'S EFFECTIVENESS AND EFFICIENCY
WHEN WHO WHAT STATUS COMMENTS
DONE REVISED
TARGET
At the Dec. 14, 2021 City Manager Present to the City Council for direction options for the City Council meeting use of the ARPA funds.
By Dec. 15, 2021 City Manager and Research and present to the City Council operational Ongoing. Tech upgrade Chief of Police strategies and technology options for safe public project presented 2-22 meetings.
At the Jan. 25, 2022 City Manager, Research software options and bring a recommendation City Council meeting working with the to the City Council for action on digital agenda packets Dep. City Clerk and record management.
At the Feb. 22, 2022 Implement and report on the status of the personnel Will be on March agenda City Council meeting Cry Manith the manual and new procedures, including onboarding Regional employees and elected and appointed officials.
Government
Services contractor
and the Dep. City
Clerk
A
THREE-YEAR GOAL: REVIEW AND REVISE THE MUNICIPAL CODE
WHEN WHO WHAT STATUS COMMENTS
DONE REVISED
TARGET
Delayed by more pressing
At the Oct. 26, 2021 City Manager, Select a Municipal Code Revision subcommittee, priorities. Will be presented City Council meeting working with the including two City Council members.
Dep. City Clerk,
Handled administratively
At the Jan, 2022 City Police Chief and Review and recommend to the City Council for without need for ordinance Council meeting Dep. City Clerk action Short Term Rental Ordinance amendments amendment for enforcement enhancements.
At the Mar. 22, 2022 City Manager, Present sections of the Municipal Code identified City Council meeting working with the ad by the subcommittee and have Council prioritize hoc committee amendments (e.g., "shall", gender neutral code revision, green building codes for ADU ordinance,
business license chapter review)
FUTURE OBJECTIVE City Manager, Initiate outreach on development of a Single-Use working with Plastic Ordinance.
Sustainable DRO
RESOLUTION NO. 2022-03
CITY OF DEL REY OAKS CITY COUNCIL
REGARDING RALPH M BROWN ACT AND FINDING OF IMMINENT RISK TO HEALTH AND SAFETY OF IN-PERSON MEETINGS AS A RESULT OF THE CONTINUING COVID-19 PANDEMIC
STATE OF EMERGENCY DECLARED BY GOVERNOR NEWSOM
WHEREAS, on March 4, 2020, Governor Newsom issued a Proclamation of State of Emergency in response to the COVID-19 pandemic; and,
WHEREAS, the proclaimed state of emergency remains in effect; and, WHEREAS, on March 17, 2020, Governor Newsom issued Executive Order N-29-20 that suspended the teleconferencing rules set forth in the California Open Meeting law, Government Code section 54950 et seq. (the "Brown Act"), provided certain requirements were met and followed; and,
WHEREAS, on June 11, 2021, Governor Newsom issued Executive Order N-08-21 that clarified the suspension of the teleconferencing rules set forth in the Brown Act, and further provided that those provisions would remain suspended through September 30, 2021; and, WHEREAS, on September 16, 2021, Governor Newsom signed AB 361 that provides that a legislative body subject to the Brown Act may continue to meet without fully complying with the teleconferencing rules in the Brown Act provided the legislative body determines that meeting in person would present imminent risks to the health or safety of attendees, and further requires that certain findings be made by the legislative body every thirty (30) days; and,
WHEREAS, California Department of Public Health ("CDPH") and the federal Centers for Disease Control and Prevention ("CDC") caution that the Delta variant of COVID-19, currently the dominant strain of COVID-19 in the country, is more transmissible than prior variants of the virus, may cause more severe illness, and that even fully vaccinated individuals can spread the virus to others resulting in rapid and alarming rates of COVID-19 cases and hospitalizations (https://www.cdc.gov/coronavirus/2019-ncov/variants/delta-variant.html); and, WHEREAS, other variants of COVID-19 exist, and it is unknown at this time whether other variants may result in a new surge in COVID-19 cases; and, WHEREAS, the CDC has established a "Community Transmission" metric with 4 tiers designed to reflect a community's COVID-19 case rate and percent positivity; and, WHEREAS, Monterey County currently has a Community Transmission metric of "high" which is the most serious of the tiers; and,
WHEREAS, due to the seriousness of the current pandemic situation, the CDPH has required that all unvaccinated persons wear facial coverings indoors, and the CDC and CDPH recommend that all persons, regardless of vaccination status, wear facial coverings indoors; and, WHEREAS, due to the seriousness of the current pandemic situation in the County of Monterey, the Board of Supervisors are considering adopting an indoor mask requirement for all persons regardless of vaccination status; and,
WHEREAS, the City Council of the City of Del Rey Oaks is empowered to take actions necessary to protect public health, welfare and safety within the region; and, WHEREAS, the City of Del Rey Oaks has an important governmental interest in protecting the health, safety and welfare of those who participate in meetings of the City of Del Rey Oaks' various legislative bodies subject to the Brown Act; and, WHEREAS, in the interest of public health and safety, as affected by the emergency caused by the spread of COVID-19, the City Council of Del Rey Oaks deems it necessary to find that meeting in person for meetings of all City of Del Rey Oaks legislative bodies subject to the Ralph M. Brown Act would present imminent risks to the health or safety of attendees, and thus intends to invoke the provisions of AB 361 related to teleconferencing; NOW, THEREFORE, BE IT RESOLVED by the City of Del Rey Oaks as follows:
1. The City Council finds that meeting in person for meetings of all City of Del Rey Oaks related legislative bodies subject to the Ralph M. Brown Act would present imminent risks to the health or safety of attendees.
2. This finding applies to all City of Del Rey Oaks bodies subject to the Brown Act, including but not limited to the Planning Commission and any other standing committees.
3. Staff is directed to return to the City Council no later than thirty (30) days after the adoption of this resolution, or by the next City Council meeting (whichever comes first), with an item for the Council to consider making the findings required by AB 361 in order to continue meeting under its provisions.
PASSED AND ADOPTED this February 22, 2022, by the following vote:
AYES:
NOES:
ABSENT:
Alison Kerr, Mayor
City of Del Rey Oaks
John Guertin, City Clerk
City of Del Rey Oaks
CITY OF DEL REY OAKS
650 CANYON DEL REY BLVD. DEL REY OAKS, CALIFORNIA 93940 PHONE (831) 394-8511 FAX (831) 394-6421
DATE: February 22, 2022
TO: Honorable Mayor and City Council
FROM: John Guertin, City Manager
Adopt a Resolution Amending Resolution 2021-29 to Include the Full Text of SUBJECT: the FORTAG Initiative Petition for the Statewide Election in June 2022 This action does not constitute a "project" as defined by the California CEQA: Environmental Quality Act (CEQA) guidelines section 15378 as it is an organizational activity of the City that will not result in direct or indirect physical changes in the environment.
Recommendation
It is recommended that the City Council adopt the attached resolution amending Resolution No. 2021-29 to include the full text of the FORTAG Initiative Petition for the Statewide Election in June 2022.
Summary & Discussion
The initiative petition entitled "Opposition to the Fort Ord Regional Trail and Greenway (FORTAG) Project through the City of Del Rey Oaks" (FORTAG Initiative) was submitted by proponents to the City Clerk on September. 8, 2021. On October 26, 2021, the City Council accepted the Certificate of Sufficiency and directed staff to prepare an analysis of the effects of the initiative pursuant to Section 9212 of the California Elections Code.
On November 16, 2021, the City Council adopted Resolution No. 2021-29: calling a Special Election; placing the Initiative on the ballot; requesting the Monterey County Registrar of Voters consolidate the City's Special Election with the June 7, 2022, statewide election; and requesting the Monterey County Elections Department conduct the election.
This resolution will amend Resolution No. 2021-29 to include the full text of the FORTAG Initiative Petition and to submit the ballot question to the Registrar of Voters for the June 2022 ballot.
Fiscal Impacts
For the consolidated election in June 2022, based on 1223 registered voters, the estimated cost of the election is $9,784.00.
ATTACHMENTS:
Resolution 2021-29
Resolution 2022-04
Respectfully Submitted,
John Guertin
City Manager
RESOLUTION 2021-29
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL REY OAKS
REQUESTING SUBMISSION TO THE VOTERS OF A LOCAL BALLOT MEASURE TITLED "OPPOSITION TO THE FORT ORD REGIONAL TRAIL AND GREENWAY (FORTAG) PROJECT RUNNING THROUGH THE CITY OF DEL REY OAKS" FOR INCLUSION ON THE JUNE 7, 2022, CONSOLIDATED ELECTION BALLOT WHEREAS, on July 1, 2021, the Proponent of the FORTAG Ballot Initiative filed a Notice of Intention; and,
WHEREAS, on September 8, 2021, the Proponent delivered to the City Clerk 415 petition signatures supporting the ballot initiative; and, WHEREAS, on September 16, 2021, the Deputy City Clerk submitted signatures to the Monterey County Elections Department for validation; and, WHEREAS, on September 28, 2021, the Monterey County Registrar of Voters verified that a sufficient number of signatures were submitted to qualify the initiative for placement on a ballot; and,
WHEREAS, at the October 26, 2021, City Council meeting the Council directed the City Manager to create a 9212 Report and approved the Certificate of Sufficiency; and,
WHEREAS, pursuant to Elections Code Section 10002, the governing body of any city may by resolution request the Board of Supervisors of the county to permit the county elections official to render specified services to the city relating to the conduct of an election; and,
WHEREAS, the City Council requests the Board of Supervisors to permit the Monterey County Elections Department to provide any and all services necessary for conducting the election and the City shall reimburse the county in full for the services performed upon presentation of a bill pursuant to Elections Code Section 10002; and,
WHEREAS, pursuant to Elections Code Section 10400, whenever two or more elections, including bond elections, of any legislative or congressional district, public district, city, county, or other political subdivision are called to be held on the same day, in the same territory, or in territory that is in part the same, they may be consolidated upon the order of the governing body or bodies or officer or officers calling the elections; and,
WHEREAS, pursuant to Elections Code Section 10400, such election for cities and special districts may be either completely or partially consolidated; and,
WHEREAS, pursuant to California Elections Code Section 9280, whenever a city measure qualifies for a place on the ballot, the City Council may direct the City Attorney to prepare an impartial analysis of the measure showing the effect o the measure on the existing law and the operation of the measure; and, WHEREAS, based on all the information presented to it, both written and oral, the City Council finds that under CEQA Guidelines sections 15060(c)(2) and 15378, subdivisions (2) and (4) of subdivision (b), this action does not constitute a project under CEQA and therefore review under CEQA is not required.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DEL REY OAKS, as follows:
SECTION 1. The foregoing Recitals are true and correct and are hereby adopted by the City Council.
SECTION 2. Pursuant to California Constitution Article XIII C, Section 2; California Government Code section 53724; California Elections Code section 9222; the City Council of the City of Del Rey Oaks hereby calls an election at which it shall submit to the qualified voters of the City, a measure that, if approved, would prohibit the approval of tunnels under Highway 218 for access to the Frog Pond Wetland Preserve, and to limit the placement of formal bicycle and recreational trails to certain parts of the city. This measure shall be designated by letter by the Monterey County Elections Department.
SECTION 3. The City Clerk is hereby ordered and directed to cause said proposed ordinance and notice of election to be published in accordance with the provisions of the California State Elections Code.
SECTION 4. In all particulars not recited in this Resolution, the election shall be held and conducted as provided by the general law for holding municipal elections.
SECTION 5. The measure shall pass only if a majority of those casting a vote on the measure vote "yes."
SECTION 6. The official ballot to be used at said election shall conform to the provisions of the laws of the State of California with relation thereto.
SECTION 7. The City Attorney shall prepare an impartial analysis of the ballot measure not to exceed five hundred words in length showing the effect of the measure on the existing law and the operation of the measure.
SECTION 8. The City requests and authorizes the Registrar of Voters to consolidate this election with the established election on June 7, 2022, for the ease and the convenience of the registered voters and to take advantage of any cost savings possible by such consolidation.
SECTION 9. The City Clerk may request the assistance of the County of Monterey Elections Department in regard to said election, as the City Clerk deems necessary, and the City shall pay the incurred cost of such assistance.
SECTION 10. Written arguments, no longer than three hundred words, in favor of or in opposition to said measure may be submitted to the City Clerk no later than March 11, 2022.
SECTION 11. The City Clerk is hereby authorized and directed, in a manner consistent with the California Elections Code, to cause notice of the measure to be published in a newspaper of general circulation. The City Clerk may request that the County of Monterey Elections Department prepare and publish the required notice.
SECTION 12. The election on the measure set forth in this Resolution shall be held and conducted, the votes canvassed and the returns made, and the results ascertained and determined as provided for herein. In all particulars not described in this Resolution, the election shall be held as prescribed in the Elections Code of the State of California. The Registrar of Voters of the County of Monterey is authorized to canvas the returns of that election with respect to the vote cast in the City of Del Rey Oaks and certify the results to the City Council. At the next regular meeting of the City Council occurring after the returns of the election have been canvassed and the certification of the results to the City Council, the City Council shall cause to be entered in its minutes a statement of the results of the election.
SECTION 13. The City Manager is hereby authorized and directed to expend the necessary funds to pay for the City's costs of placing the measure on the election ballot.
SECTION 14. If any provision of this Resolution, or any provision of the measure authorized by this Resolution, is for any reason held to be invalid or unconstitutional, the remaining provisions shall not be affected, but shall remain in full force and effect, and to this end the provisions of this measure are severable.
SECTION 15. This resolution shall become effective immediately following passage and adoption.
PASSED AND ADOPTED this 16th day of November, 2021, by the following vote:
AYES: Council Member Gaglioti, Council Member Donaldson, Vice Mayor Lintell and Mayor Kerr
NOES: None
ABSENT: None
ABSTAIN: None
SIGNED:
Alinkar
Alison Kerr, Mayor
John Guertin, City Cler
Resolution No. 2022-04
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL REY OAKS AMENDING RESOLUTION NO. 2021-29 TO INCLUDE THE FULL TEXT OF THE INITIATIVE PETITION ENTITLED "OPPOSITION TO THE FORT ORD .
RECREATIONAL TRAIL AND GREENWAY (FORTAG) PROJECT THROUGH THE CITY OF DEL REY OAKS," WHICH IS TO BE SUBMITTED TO THE VOTERS AT THE JUNE 7, 2022 STATEWIDE ELECTION.
WHEREAS, an initiative petition entitled "Opposition to the Fort Ord Recreational Trail and Greenway (FORTAG) Project through the City of Del Rey Oaks" (Initiative) was submitted to the City's Election Official on July 1, 2021; and,
WHEREAS, on September 28, 2021, the Monterey County Registrar of Voters verified that a sufficient number of signatures were submitted to qualify the Initiative for placement on the ballot; and
WHEREAS, the City's Elections Official, certified the petition and presented the results thereof to the City Council at its October 26, 2021, meeting; and WHEREAS, at its November 16, 2021, meeting, the City Council Approved Resolution 2021-29: calling a Special Election; placing the Initiative on the ballot; requesting the Monterey County Registrar of Voters consolidate the City's Special Election with the June 7, 2022, statewide election; and requesting the Monterey County Elections Department conduct the election; and WHEREAS, the City Council herein presents the full text of the Initiative, verbatim, for placement on the ballot for the Special Election to occur in conjunction with the statewide June 7, 2022, statewide election.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DEL REY OAKS DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. That Resolution No. 2021-29 is hereby amended to include the following verbatim text of the Initiative as shown in SECTION 2 and Exhibit A, below.
SECTION 2. That the City Council submits to the voters at said Special Election the following ballot question:
YES
Shall the City of Del Rey Oaks be prohibited from agreeing to or constructing any tunnel, including the one proposed by FORTAG under Highway 218 for access to the Frog Pond Wetland Preserve, and be limited to the use of Highway 218, General Jim Moore Blvd. and South Boundary Rd. for the construction or NO routing of any formal bike trails, or recreation trails within the City of Del Rey SECTION 3. That all other provisions of Resolution No. 2021-29 remain unchanged.
SECTION 4. That the Monterey County Elections Department is requested to not print the attached full measure text in the voter information guide but instead send a copy to voters upon request at the cost of the City of Del Rey Oaks (EC S$ 9160). In addition, the full text will be available at the following website address: https://www.delreyoaks.org/community/page/june-7-2022- primary-election.
PASSED AND ADOPTED by the City of Del Rey Oaks this 22nd day of February, 2022, by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
SIGNED:
Alison Kerr, Mayor
ATTEST:
John Guertin, City Clerk
EXHIBIT "A"
Summary: The proposed measure would prohibit the City of Del Rey Oaks from agreeing to or constructing any tunnel under Highway 218, including, without limitation, a tunnel to obtain access to the Frog Pond Wetland Preserve. The proposed measure would also limit the placement of any formal bicycle or recreational trail, including without limitation, the Fort Ord Regional Trail and Greenway (FORTAG) project within the City of Del Rey Oaks to Highway 218, General Jim Moore Boulevard, and South Boundary Road. If adopted, the proposed measure could only be repealed or amended by the voters.
A "yes" vote would restrict the placement of tunnels, as well as formal bicycle and recreational trails, within the City as described above; a "no" vote would result in no such restrictions being imposed. A simple majority of votes (50% plus 1) will pass or defeat this measure. {AJL-01144406;2}
CITY OF DEL REY OAKS
650 CANYON DEL REY BLVD, DEL REY OAKS, CALIFORNIA 93940 PHONE (831) 394-8511 FAX (831) 394-6421
DATE: February 22, 2022
TO: Honorable Mayor and City Council
FROM: John Guertin, City Manager
Approve an Agreement with Ross Recreation for the Prop 68 Park SUBJECT: Improvement Project in an amount not to exceed $153,857.66.
This action does not constitute a "project" as defined by the California Environmental Quality Act (CEQA) guidelines section 15378 as it is an CEQA: organizational activity of the City that will not result in direct or indirect physicalchanges in the environment.
Recommendation
It is recommended that the City Council approve an agreement with Ross Recreation for the Prop 68 Park Improvement Project in an amount not to exceed $153,857.66.
Discussion
On January 26, 2021, the City Council authorized the application for grant funding through the California Department of Parks and Recreation Per Capita Grant Program. Staff worked with the City's Parks and Recreation Committee to identify eligible projects for the grant funding. The projects identified included new playground and exercise equipment, parking lot and accessibility improvements, and park benches.
Ross Recreation is the contractor selected to provide the playground and fitness equipment.
Fiscal Impacts
The City Council authorized a grant budget for the Prop 68 Grant Project of $222,642.26 $177,952 Per Capita Grant Funds and $44,690.26 City Match). Sufficient funds have beer located in the FY 2021-22 Adopted Budget for this agreemen Attachments
Agreement
Respectfully submitted,
John Guertin
City Manager
CITY OF DEL REY OAKS
AGREEMENT FOR 2022 PROP 68 PARK IMPROVEMENT PROJECT
THIS AGREEMENT (Agreement") is executed this , by and
between the CITY OF DEL REY OAKS, a municipal corporation, (hereinafter "City"), and Ross Recreation (hereinafter "Contractor"), each of which is referred to herein as a "party," and collectively referred to herein as the "parties".
RECITALS
WHEREAS, the City wishes to engage Contractor to perform the services required by this Agreement as City does not have the capability to perform such work; and WHEREAS, Contractor is customarily engaged in the business of providing the services required herein and is willing to provide such services on the following terms and conditions; and WHEREAS, Contractor represents it is specially trained, experienced, and competent to perform the services required by this Agreement.
AGREEMENT
NOW, THEREFORE, in consideration of the terms and conditions herein contained, the parties hereby covenant and agree as follows:
1. SERVICES
A. Scope of Services. Contractor agrees to provide to the City, as the scope of services under this Agreement, the services described in "Proposal" attached hereto and incorporated herein as Exhibit "A".
B. Amendment of Services. The parties may make changes to the scope of services as defined in Section 1.A above. The parties shall agree in writing prior to commencement of any such changes.
2. COMPENSATION
A. Total Fee. The City agrees to pay and Contractor agrees to accept as full and fair consideration for the performance of this Agreement $153,857.66. If the City determines the services set forth in the written invoice have not been performed in accordance with the terms of this Agreement, the City shall not be responsible for payment until the services have been B. Invoicing. Contractor shall submit written invoices to the City. Contractor's invoices shall include a brief description of services performed.
3. AGREEMENT TERM
A. Term. The work under this Agreement shall commence on {AJL-01177027;1}
Timely Work. Contractor shall perform all services in a timely fashion. Failure to perform shall be deemed a material breach of this Agreement, and the City may terminate this Agreement with no further liability hereunder, or may authorize, in writing, an extension of time to the Agreement.
4. INDEPENDENT CONTRACTOR
A. Independent Contractor.
i. Contractor is an independent contractor. This Agreement does not create the relationship of employer and employee, a partnership, or a joint venture. ii. No offer or obligation of permanent employment with the City of particular City epartment or agency is intended in any manner, and Contractor shall not become entitled by virtu if this Agreement to receive from the City any form of employee benefits including but not limiter to sick leave, vacation, retirement benefits, workers' compensation coverage, insurance or disability benefits. Contractor shall be solely liable for and obligated to pay directly all applicable taxes, including federal and state income taxes and social security, arising out of Contractor's performance of services under this Agreement. In connection therewith, Contractor shall defend, indemnify and hold the City harmless from any and all liability, which the City may incur because of Contractor's failure to pay such taxes.
B. Not an Agent of the City. Nothing in this Agreement shall be interpreted so as to render the City the agent, employer, or partner of Contractor, or the employer of anyone working for or subcontracted by Contractor, and Contractor must not do anything that would result in anyone working for or subcontracted by Contractor being considered an employee of the City.
Contractor is not, and must not claim to be, an agent of the City.
5. REPRESENTATIVES AND COMMUNICATIONS
A. City's Representative. The City appoints the individual named below as the City's contact person for the purposes of this Agreement.
Name: John Guertin
Title: City Manager
Address: 650 Canyon Del Rey Blvd. Del Rey Oaks, CA 93940 Telephone: (831) 394-8511
B. Contractor's Representative. Contractor appoints the person named below as its contract person for the purposes of this Agreement.
Name: Ross Recreation -
Title: Owner
Address: 100 Brush Creek Road, #206
Telephone: 707-538-3800
C. Communications and Notices. Any notice, report, or other document that either party may be required or may wish to give to the other must be in writing, unless otherwise provided fox, and shall be deemed to be validly given to and received by the addressee, if delivered personally, {AJL-01177027;1}
on the date of such personal delivery, if delivered by email, on the date of transmission, or if by mail, seven (7) calendar days after posting.
6. INDEMNIFICATION
Contractor hereby agrees to the following indemnification clause:
To the fullest extent permitted by law Contractor shall defend (with legal counsel reasonably acceptable to the City), indemnify and hold harmless the City and its officers, designated agents, departments, officials, representatives and employees (collectively "Indemnitees") from and against claims, loss, cost, damage, injury expense and liability (including incidental and consequential damages, court costs, reasonable attorneys' fees, litigation expenses and fees of experts, consultants or expert witnesses incurred in connection therewith and costs of investigation) to the extent they arise out of, pertain to, or relate to, the negligence, recklessness, or willful misconduct of Contractor, "yan dir, or indirect ento died to, hold harm, or any and coity any code colai not apply to the extent that such Liabilities are caused in part by the gross negligence or willful misconduct of such Indemnitee.
7. INSURANCE
Contractor shall submit and maintain in full force all insurance as described herein. Without altering or limiting Contractor's duty to indemnify, Contractor shall maintain in effect throughout the term of this Agreement a policy or policies of insurance with the following minimum limits of liability:
Commercial General Liability Insurance including but not limited to premises, personal injuries, bodily injuries, property damage, products, and completed operations, with a combined single limit of not less than $1,000,000 per occurrence and $2,000,000 in the aggregate.
Automobile Liability Insurance covering all automobiles, including owned, leased, non-owned, and hired automobiles, used in providing services under this Agreement, with a combined single limit of not less than $1,000,000 per occurrence.
C. Workers' Compensation Insurance. If Contractor employs others in the performance of this Agreement, Contractor shall maintain Workers' Compensation insurance in accordance with California Labor Code section 3700 and with a minimum of $1,000,000 per occurrence.
D. Other Insurance Requirements:
i. The City shall be a named additional insured on Contractor's policy. ii. All insurance required under this Agreement must be written by an insurance company either:
admitted to do business in California with a current A.M. Best rating of no less than A: VI;
ot
2. an insurance company with a current A.M. Best rating of no less than A:VII. {AJL-01177027;1)
ili. Priot to the start of work under this Agreement, Contractor shall file certificates of insurance and endorsements evidencing the coverage required by this Agreement with the City Manager. Contractor shall file a new or amended certificate of insurance promptly after any change is made in any insurance policy that would alter the information on the certificate then on file, including, without limitation, the amount of coverages or the term of coverages. iv. Neither the insurance requirements hereunder, nor acceptance or approval of Contractor's insurance, not whether any claims are covered under any insurance, shall in any way modify or change Contractor's obligations under the indemnification clause in this Agreement, which shall continue in full force and effect. Notwithstanding the insurance requirements contained herein, Contractor is financially liable for its indemnity obligations under this Agreement. v. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
8. PERFORMANCE STANDARDS
A. Contractor warrants that Contractor and Contractor's employees performing services under this Agreement are specially trained and experienced to perform the services described herein.
Contractor and its employees shall perform all services in a safe and skillful manner consistent with the highest standards of care, diligence and skill ordinarily exercised by professionals 1n1 similar tields. All services performed under this Agreement that are required by law to be performed or supervised by licensed personnel shall be performed in accordance with such licensing requirements.
Contractor shall furnish, at its own expense, all materials, equipment and personnel necessary to carty out the terms of this Agreement, except as otherwise specified in this Agreement.
Contractor shall not use the City premises, property (including equipment, instruments, or supplies) or personnel for any purpose other than in the performance of its obligations under this Agreement, the RFP, or Contractor's Estimate.
D. Contractor agrees to perform all work under this Agreement to the satisfaction of City and as specified herein. The City Manager or his or her designee shall perform an evaluation of the work. If the quality of work is not satisfactory, City in its discretion may meet with Contractor to review the quality of work and resolve the matters of concern.
9. CITY INFORMATION AND RESOURCES
A. City Resources. The City acknowledges that Contractor's ability to provide services in accordance with this Agreement may be dependent on the City providing available information and resources in a prompt and timely manner as reasonably required by Contractor. To the extent that the City fails to provide City resources, Contractor shall not be liable for any resulting delay in services, but in no event shall such delay or failure to provide City resources constitute a breach of this Agreement by the City, nor shall Contractor be entitled to extra compensation for same. {AJL-01177027;1}
B. Obligations of Contractor. No reviews, approvals, or inspections carried out or supplied by the City shall derogate from the duties and obligations of Contractor, and all responsibility related to performance of services shall be and remain with Contractor.
10. OWNERSHIP AND USE OF MATERIALS
A. Ownership of the Materials. All data, studies, reports, calculations, field notes, sketches, designs, drawings, plans, specitications, cost estimates, manuals, correspondence, agendas, minutes, notes, audio-visual materials, photographs, models, software data, computer software (if purchased on the City's behalf) and other documents or products produced by Contractor under this Agreement (collectively, "the Materials") are and shall remain the property of the City even though Contractot of another party may have physical possession of them or a portion thereof.
Contractor hereby waives, in tavor of the City, any moral rights Contractor, its employees, vendors, successors or assignees may have in the Materials. Contractor agrees that all copyrights, which arise trom creation of the work or services pursuant to this Agreement, shall be vested in the City and waives and relinquishes all claims to copyright or intellectual property rights in favor of the City.
B. Delivery and Use of the Materials. All Materials shall be transferred and delivered by Contractor to the City without further compensation following the expiration or sooner termination of this Agreement, provided that the City may, at any time prior to the expiration of earlier termination of this Agreement, give written notice to Contractor requesting delivery by Contractor to the City of all or any part of the Materials in which event Contractor shall forthwith comply with such request. The Materials created electronically must be submitted in a format and medium acceptable to the City. The Materials may be used by the City in any manner for the intended purpose or as part of its operations associated with the Materials.
11. DISPUTE RESOLUTION
The City Manager and Contractor shall make reasonable efforts to resolve any dispute by amicable negotiations and shall provide frank, candid, and timely disclosure of all relevant facts, information, and documents to facilitate negotiations.
If all or any portion of a Dispute cannot be resolved by good faith negotiations as set forth above within thirty (30) days either party may, by notice to the other party, submit the dispute for formal mediation to a mediator selected mutually by the parties. The cost of the mediation (including fees of mediators) shall be borne equally by the parties, and each party shall bear its own costs of participating in mediation. The mediation shall take place within the Monterey County.
Should either party not be satisfied with the outcome of the mediation, the matter may be submitted to a court of competent jurisdiction.
All claims by Contractor against the City for money or damages must comply with the Government Claims Act (California Government Code Sections 810-996.6). {AJL-01177027;1)
12. TERMINATION OF AGREEMENT
A. Termination for Cause or Default. The City reserves the right to immediately terminate this Agreement, in whole or in part, if Contractor defaults or fails to deliver the services in accordance with the terms and conditions of this Agreement. Such termination shall be in writing, shall set forth the effective date of termination, and may be issued without any priot notice.
Without limitation, Contractor is in default of its obligations contained in this Agreement if Contractor:
i. Fails to perform the requited services within the term and/or in the manner provided under this Agreement;
ii. Fails to observe or comply with the City's reasonable instructions; iii. Otherwise violates any provision of this Agreement.
13. LEGAL ACTION / VENUE
Should either party to this Agreement bring legal action against the other, the validity, interpretation and performance of this Agreement shall be controlled by and construed under the laws of the State of California, excluding California's choice of law rules. Venue for any such action relating to this Agreement shall be in the Monterey County Superior Court.
14. MISCELLANEOUS PROVISIONS
A. Non-discrimination. During the performance of this Agreement, Contractor shall not unlawfully discriminate against any person because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, either in Contractor's employment practices or in the furnishing of services to recipients.
B. Acceptance of Services Not a Release. Acceptance by the City of services to be performed under this Agreement does not operate as a release of Contractor from professional responsibility for the services performed.
C. Headings. The headings appearing herein shall not be deemed to govern, limit, modify, or in any manner affect the scope, meaning or intent of the provisions of this Agreement.
The headings are for convenience only.
D. Entire Agreement. This Agreement, including the Exhibits attached hereto, constitute the entire agreement between the parties hereto with respect to the terms, conditions, and services and supersedes any and all prior proposals, understandings, communications, representations and agreements, whether oral or written, relating to the subject matter thereof pursuant to Section 1B, "Amendment of Services". Any amendment to this Agreement will be effective only if it is in writing signed by both parties hereto and shall prevail over any other provision of this Agreement in the event of inconsistency between them.
Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, and may be signed in counterparts, but all of which together shall constitute one and the same Agreement.
(AJL-01177027;1}
F. Multiple Copies of Agreement. Multiple copies of this Agreement may be executed, but the parties agree that the Agreement on file in the office of the City's City Clerk is the version of the Agreement that shall take precedence should any difference exist among counterparts of this Agreement.
G. Authority. Any individual executing this Agreement on behalf of the City or Contractor represents and warrants hereby that he or she has the requisite authority to enter into this Agreement on behalf of such party and bind the party to the terms and conditions of this Agreement.
H. Severability. If any of the provisions contained in this Agreement are held illegal, invalid or unenforceable, the enforceability of the remaining provisions shall not be impaired thereby. Limitations of liability and indemnities shall survive termination of the Agreement for any cause. If a part of the Agreement is valid, all valid parts that are severable from the invalid part remain in effect. If a part of this Agreement is invalid in one or more of its applications, the part remains in effect in all valid applications that are severable from the invalid applications.
I. Non-exclusive Agreement. This Agreement is non-exclusive and both the City and Contractor expressly reserve the right to enter into agreements with other Contractors for the same or similar services, or may have its own employees perform the same or similar services.
J. Assignment of Interest. The duties under this Agreement shall not be assignable, delegable, or transferable without the prior written consent of the City. Any such purported assignment, delegation, or transfer shall constitute a material breach of this Agreement upon which the City may terminate this Agreement and be entitled to damages.
K. Laws. Contractor agrees that in the performance of this Agreement it will reasonably comply with all applicable federal, state and local laws and regulations. This Agreement shall be governed by and construed in accordance with the laws of the State of California and the City of Del Rey Oaks.
L. Exhibits. The following Exhibit is incorporated herein by reference as if fully set forth: Exhibit A, Proposal from Ross Recreation.
IN WITNESS WHEREOF, the parties enter into this Agreement on the day and year first above written in Del Rey Oaks, California.
CITY OF DEL REY OAKS CONTRACTOR
John Guertin,
City Manager Printed name
Date: Date:
{AJL-01177027;1}
Ross Recreation Representative
Casey Hilbert [email protected]
ALL PURCHASE ORDERS, CONTRACTS, AND
National CHECKS TO BE MADE OUT TO:
прр gov Purchasing
Partners Santa Rosa, CA. 95404
Government 707.538.3800 - [email protected]
PS21070
Prepared For:
Contact Name Ron Fucci Phone (831) 394-8511
Bill To Name City of Del Rey Oaks Ship To Name Del Rey Park Bill To 650 Canyon Del Rey Rd. Ship To 969 Angelus Way
Del Rey Oaks, Califomia 93940 Del Rey Oaks, Califomia 93940 United States United States
Quote Number 00035495 Quote Date 1/7/2022
Opportunity Name Del Rey Park Play & Fitness Quote Exp Date 377/2022 Quote Name Del Rey Park Playground & Fitness Areas Est Lead Time 8-12 weeks Quantity Product Product Description Sales Total Price
Price
Demolition and Site Work:
Play Area:
- Excavation and disposal of approximately 2395 sqft of existing sand, 7" below finish grade - Installation of 3" of compacted Class Il base rock, set at 4" below finish grade, at 1-2%
1.00 Site Work slope $16,085.00 $16,085.00
- Installation of 130 linear feet of 2" × 6" wood border; (3) sides, not including existing wood retaining wall
Fitness Area:
- Installation of 3" of compacted Class Il base rock and 90 linear feet of 2" × 6" wood border
1.00 PlayBooster, Landscape Structures PlayBooster Design #1155401-01-04; for Ages 5-12, Direct Bury, $46,645.00$46,645.00 Color Palette 'CA' w/ Lagoon Polyethylene
Discount- Discount to hold originally quoted pricing - CH -$761.17 -$761.17
1.00 CH
NPP Ross -$2,294.19 -$2,294.19
1.00 Discount 5% NPP Contract Discount on Play Equipment Installation of Landscape Structures PlayBooster Design #1155401-01-04 by a manufacturer certified installer.
* Includes demo and disposal of existing structure. Posts to be cut below sub-grade and footings to remain.
1.00 Installation *Project DIR # needed for State Prevailing Wage projects. $13,995.00 $13,995.00 * Installation price quoted for favorable working conditions. If rock, poor soil conditions, a high water table and/or other unforeseen site conditions exist requiring additionall materials and labor, additional charges may be incurred.
* Installation quoted includes installing footings through native soil or 95% compacted base Landscape Structures HealthBeat Design #1160154-01-01, Ages 13+, Lagoon Components (Posts come standard as Carbon)
HealthBeat
00035495 $153,857.66
Ross Recreation Representative
Casey Hilbert [email protected]
1.00 Design Design Includes: $8,060.00 | $8,060.00
- Pull-up/Dip w/ Ab-Crunch
- Balance Steps
NPP Ross -$403.00 -$403.00
1.00 Discount 5% NPP Contract Discount on Fitness Equipment Installation of Landscape Structures HealthBeat Design #1160154-01-01 by a manufacturer certified installer.
* Project DIR # needed for State Prevailing Wage projects.
1.00 Installation * Installation price quoted for favorable working conditions. If rock, poor soil conditions, a $2,990.00 $2,990.00 high water table and/or other unforeseen site conditions exist requiring additional materials and labor, additional charges may be incurred.
* Installation quoted includes installing footings through native soil or 95% compacted base rock.
Surface America Poured-In-Place Rubber surfacing materials:
Play Area:
- Square Footage: 2395 sqft (63' × 38' site)
~ Thickness: 3-1/2" (per 8' CFH of proposed play equipment) ~ Binder: Aromatic Urethane
~ Color: 50% Color & 50% Black speckled mix (Colors TBD) Fitness Area:
Surface - Square Footage: 460 sqft (23' x 20' site)
1.00 America PIP ~ Thickness: 3" (per 7' CFH of proposed play equipment) $36,695.00 $36,695.00 Rubber - Binder: Aromatic Urethane
- Color: 50% Color & 50% Black speckled mix (Colors TBD) * Rubber surfacing will follow the contour of the sub-base and will be 3-1/2" thick throughout the area.
*Teal, Yellow, Purple, and Primary Red are considered premium colors. If any are used for more than 25% of the color mix an additional materials charge will apply. *Any change to color, thickness, square footage or binder type may require a change order. * Thicknesses quoted to meet industry standards for ASTM testing of 1000 HIC/200 GMax.
1.00 Discount- Discount to hold originally quoted pricing - CH -$615.00 -$615.00 CH
NPP Ross -$1,443.20 -$1,443.20
1.00 Discount 4% NPP Contract Discount on Surfacing Materials Installation of Surface America Poured-in-Place rubber surfacing by a manufacturer certified installer.
Play Area: 2395 square feet at a 3-1/2" thickness
Fitness Area: 460 sqft at a 3" thickness
Install-
1.00 Rubber Price does not include sub-base preparation, wood/concrete border, drainage, design work $14,275.00 $14,275.00 Surfacing or inspections. Surfacing will be installed to follow slope of the sub base and thickness of safety surfacing quoted to be kept consistent; surfacing will not be installed thicker over drains unless requested. Please advise if surfacing is to be installed in any other manner so quote can be adjusted.
Exact location of Fitness Area to be confirmed on site prior to installation.
Credit Terms Net 30 On Materials Shipment Materials Amount. $85,883.44 Tax Amount $7,944.22
Labor Amount $47,345.00
00035495 $153,857.66
Ross Recreation Representative
Casey Hilbert [email protected]
Freight Amount $12,685.00
Total $153,857.66
Notes to Customer
SIGNATURE BELOW ACCEPTING THIS PROPOSAL WILL CONSTITUTE A PURCHASE ORDER ONLY UPON APPROVAL BY ROSS RECREATION EQUIPMENT, INC. CUSTOMER RECEIPT OF AN ORDER ACKNOWLEDGEMENT CONSTITUTES SUCH APPROVAL.
signature oee
Name
Tile City Manager
Date 1-26-22
00035495 $153,857.66
OK DEL RET
CITY OF DEL REY OAKS
Staff Report
PNCORPORATED 1959
DATE: February 22, 2022
TO: Honorable Mayor and Members of City Council
FROM: Jeffrey J. Hoyne, Assistant City Manager/Chief of Police SUBJECT: Consider a resolution authorizing the City of Del Rey Oaks to participate in the CalRecycle grant funding program for a period of 5 years.
CEQA: This action does not constitute a "project" as defined by the California Environmental Quality Act (CEQA) guidelines section 15378 as it is an administrative activity of the City that will not result in direct or indirect physical changes in the environment.
Recommendation
Approve a resolution authorizing the City's participation in CalRecycle Grant and Payment programs for 5 years.
Background
The City of Del Rey Oaks is a participating agency in the Monterey Regional Waste Management District (MRWMD). Senate Bill 1383 is current law aimed at reducing organic materials deposited in landfills by 75% before 2025. MRWMD and its member agencies signed an MOU giving responsibility to the MRWMD responsibility for certain activities (public outreach, education, compliance, monitoring, etc.) required under SB1383 in in which the participating agencies would share the related costs. Some of these costs are being funded through the CalRecycle SB1383 Local Assistance Grant Program.
Summary & Discussion
The Member Agencies of the MRWMD; Carmel, Del Rey Oaks, Marina, Monterey, Sand City, Seaside, Pacific Grove, and the Pebble Beach Community Services District (PBCSD) joined the CalRecycle SB1383 Local Assistance Grant Program effort as a regional collaborative project for the implementation of regulation requirements associated with SB 1383. MRWMD led efforts to assist all member agencies in responding to the available grant funding solicitation. This was done in coordination with other jurisdictions of the Monterey County region to maximize project impact and cost-effectiveness across the countywide area, consistent with existing cooperative SB 1383 planning, preparation and implementation practices already underway throughout the service territory. This regional grant-funded project will be coordinated through the two local waste management governmental agencies within Monterey County, Monterey Regional Waste Management (MRWMD), and Salinas Valley Solid Waste Authority (SVSWA). {AJL-01123672;2}
The Member Agencies, along with each of the MRWMD and SVSWA member agencies are applying individually to this grant program using a unified regional project design, budgeting and implementation approach. All participating jurisdictions' individual grant funding will be pooled together and expended in a cooperative manner by their agencies' respective waste districts, MRWMD and SVSWA. The County of Monterey is applying separately and will manage its budget and project implementation independently, in coordination with broader regional planning efforts.
Based on current regional needs and findings to date related to SB 1383 in Monterey County, the following four major components will comprise the principal focus areas of program expenditures under the proposed regional project approach:
1) Grant Management, Tracking & Reporting
2) Agency Procurement Support
3) Edible Food Recovery Implementation and Capacity Building 4) Organics & Edible Food Recovery Education, Outreach and Technical Assistance Each element will be informed by regional coordination through the established MRWMD and SVSWA TAC forums, Capacity Planning Assessments and related studies completed or in process throughout the region, and new data and information obtained through program implementation trials, stakeholder feedback and best practices as identified. All expenditures will be incurred jointly, facilitated through each respective waste agency, and tracked and reported by each jurisdiction, based on the percentage of grant funds received by each agency compared to the full funding received collectively by all participating member agencies. CalRecycle, based on per capita calculations, using the Department of Finance's January 2021 population statistics, estimates jurisdictions' proportionate grant allocations.
Upon notice of award, the District will invoice each participating Member Agency based on grant funding amounts allocated by CalRecycle and administer such funding in line with the approved project scope of work and grant guidelines, terms and conditions. The District will coordinate grant implementation through the established TAC forums and report actual expenditures incurred to date and progress toward project deliverables at regular intervals to all Member Agencies.
In order to participate in this CalRecycle grant funding, it is requested that the the City of Del Rey Oaks approve the attached resolution authorizing the Clty to submit applications) for all CalRecycle Grant and Payment programs for which it is eligible for a period of five years Fiscal Impacts
There are no cost increases related to this amendment, and the City will benefit from available CalRecycle grant funding as it becomes available.
ATTACHMENTS:
Resolution 2022-05
Respectfully Submitted
Jeffrey J. Hoyne
Assistant City Manager/Chief of Police
{AJL-01123672;2)
RESOLUTION NO. 2022-05
CITY OF DEL REY OAKS CITY COUNCIL
Resolution of The City Council of The City of Del Rey Oaks authorizing submittal of application(s) for all CalRecycle Grant and Payment Programs for which The City of Del Rey Oaks is eligible Whereas, Public Resources Code sections 48000 et seq., 14581, and 42023.1(g), authorize the Department of Resources Recycling and Recovery (CalRecycle) to administer various grant and payment programs in furtherance of the State of California's (state) efforts to reduce, recycle and reuse solid waste generated in the state thereby preserving landfill capacity and protecting public health and safety and the environment; Whereas, in furtherance of this authority, CalRecycle is required to establish procedures governing the administration of the payment programs; and administration of the application, awarding, and management of the grant programs; and
Whereas, CalRecycle's procedures for administering payment and grant programs require, among other things, an applicant's governing body to declare by resolution certain authorizations related to the administration of the payment and grant program.
Now, therefore, be it resolved that The City of Del Rey Oaks is authorized to submit an application to CalRecycle for any and all grant and payment programs offered; and Be it further resolved that the City Manager, or his designee is hereby authorized and empowered to execute in the name of the City of Del Rey Oaks all documents, including but not limited to, applications, agreements, amendments and requests for payment, necessary to secure funds and implement the approved grant or payment project; and
Be it further resolved that these authorizations are effective from the date of adoption through February 22, 2027.
PASSED AND ADOPTED this February 22, 2022, by the following vote:
AYES:
NOES:
ABSENT:
Alison Kerr, Mayor
City of Del Rey Oaks
John Guertin, City Clerk
City of Del Rey Oaks
REL
CITY OF DEL REY OAKS
Staff Report
INCORPORATED 1955
DATE: February 22, 2022
TO: Honorable Mayor and Members of City Council
FROM: Jeffrey J. Hoyne, Assistant City Manager/Chief of Police SUBJECT: Consider an MOU amendment between the Monterey Regional Waste Management District and its member agencies, including the City of Del Rey Oaks, for services related to the handling of organic waste as mandated under SB1383.
CEQA: This action does not constitute a "project" as defined by the California Environmental Quality Act (CEQA) guidelines section 15378 as it is an administrative activity of the City that will not result in direct or indirect physical changes in the environment.
Recommendation
Approve an MOU amendment with the Monterey Regional Waste Management District and its member agencies for services related to organic waste requirements under SB 1383.
Background
The City of Del Rey Oaks is a participating agency in the Monterey Regional Waste Management District. Senate Bill 1383 is current law aimed at reducing organic materials deposited in landfills by 75% before 2025. The legislation and its full requirements on municipalities and other jurisdictions took effect January 1, 2022. The City initially passed an MOU for shared costs related to this legislation in October 2021. An amendment to the MOU is necessary to document new funding for shared costs through the CalRecycle grant program which was recently obtained by the District and its member agencies.
Summary & Discussion
New Funding
In January 2022, the Department of Resources Recycling and Recovery (CalRecycle), the agency responsible for administering SB 1383, released application guidelines and instructions related to SB 1383 Local Assistance Grant Program (OWR1: 2021-22) as a one-time grant program meant to provide aid in the implementation of regulations adopted by CalRecycle pursuant to Chapter 395, Statutes of 2016 and SB170 Budget Act of 2021. Funding from CalRecycle will be allocated to each jurisdiction based on grant program estimates according to the Department of Finance's January 2021 population statistics. This non-competitive grant program provides funding to local jurisdictions to assist with the implementation of regulation requirements associated with SB 1383. {AJL-01123672;2}
Applications for this one-time non-competitive grant funding were due February 1, 2022. All jurisdictions within the District, and Salinas Valley Solid Waste Authority (Authority) successfully submitted individual applications to CalRecycle on or before the submission deadline, based on CalRecycle guidance, and with submission support provided by each waste district. An applicant's governing body is required to declare by resolution certain authorizations related to the grant administration by the secondary due date of March 1, 2022 in order to receive funding beginning April 1, 2022.
Fiscal Impacts
There are no cost increases related to this amendment, and the City will benefit in additional shared funds allocated towards the shared costs of the original MOU.
ATTACHMENTS:
- MOU amendment between the Monterey Regional Waste Management District and member agencies that includes a new Exhibit C outlining member agencies' new CalRecycle grant allocations.
Respectfully Submitted,
Jeffrey J. Hoyne
Assistant City Manager/Chief of Police
{AJL-01123672;2}
MEMORANDUM OF UNDERSTANDING
BETWEEN THE MONTEREY REGIONAL WASTE MANAGEMENT DISTRICT AND ITS
MEMBER AGENCIES REGARDING ASSISTANCE WITH COMPLIANCE WITH CALIFORNIA SENATE BILL 1383
This Memorandum of Understanding ("MOU") is made and entered into as of the date of the signatures set forth below by and between the MONTEREY REGIONAL WASTE MANAGEMENT DISTRICT ("District", "MR WMD"), a California Garbage and Refuse Disposal District, and its member agencies including the cities of CARMEL-BY-THE-SEA, DEL REY OAKS, MARINA, MONTEREY, PACIFIC GROVE, SAND CITY, and SEASIDE; THE PEBBLE BEACH COMMUNITY SERVICES DISTRICT; and THE COUNTY OF MONTEREY ("Member Agencies"). Collectively these entities shall be known herein as "Parties" or individually as a "Party."
Recitals
A. The State of California has passed legislation, known as Senate Bill 1383, California's Short-Lived Climate Pollutants regulation. The regulation will have significant impact on each Member Agency, with the goal of reducing organic material being landfilled by 75% by 2025, compared to a 2014 basis. The legislation mandates that Member Agencies undertake certain activities around the handling of organic waste materials collected within their jurisdictions. The regulation also requires 20% recovery of edible food by 2025 to direct it to a beneficial use and thus prevent it from entering the waste stream. Regulations take effect, and local program implementation will begin, on January 1, 2022.
B. The Member Agencies have determined that it is in their best interest to coordinate their activities related to this legislation. This coordination is being facilitated by the District's Technical Advisory Committee (TAC) comprised of staff from each Member Agency, the three Haulers in the District service area (Haulers), Salinas Valley Recycles (SVR) and MR WMD.
C. The Member Agencies have further determined that the District has the expertise and resources necessary to implement some of these activities on the Member Agencies' behalf and have now requested that the District incur costs to provide these activities.
D. The Member Agencies have agreed to reimburse the District for proportionate shares of certain designated annual costs incurred by the District for these activities.
E. The form and content of this MOU have been presented to the TAC, and the TAC has recommended it for approval by the Parties
NOW THEREFORE, in consideration of the mutual benefits to be derived by the District and the Member Agencies, and of the promises contained in this MOU, the Parties agree as follows:
1 Section 1. Recitals: The recitals set forth above are incorporated into this MOU.
Section 2. Purpose: The purpose of this MOU is to provide a structure for the Member Agencies to reimburse the District for SB 1383related activities it performs on behalf of the Member Agencies.
Section 3. Voluntary: This MOU is voluntarily entered into by the Parties for the purpose of facilitating the implementation of SB 1383.
Section 4. Term: This MOU shall become effective on the last day of its execution by a Party and shall remain in effect until terminated by the Parties.
Section 5. Scope of Work, Costs & Cost Sharing: The scope of work, and associated costs, are set out in Exhibit A, entitled Detailed Activities and Costs, attached hereto and incorporated herein. Allocation of such costs to the Member Agencies is set out in Exhibit B, entitled Member Agencies' Annual Proportionate Shares and Costs, attached hereto and incorporated herein. Exhibit C outlines estimated individual Member Agencies' allocations related to the Department of Resources Recycling and Recovery (CalRecycle) SB 1383 Local Assistance Grant Program (OWR1: 2021-22), attached hereto and incorporated herein.
No later than March 1 of each year, and at such other times as directed by the Parties, the TAC shall meet to consider and, if deemed necessary, modify Exhibits A, and-B, and/or C subject to direction from the governing bodies of each Member Agency to its TAC representative.
Section 6. The District Agrees:
District staff will manage activities as identified in Exhibit A and C, which activities include contracting with third party vendors when reasonably necessary and paying those vendors for contracted costs.
(b) Two times per year, on dates to be determined by the TAC, District will invoice Member Agencies for each Member Agency's proportionate share of costs as shown in Exhibit B with each invoice to be fifty percent (50%) of the Member Agency's share of costs. (b)(c) Upon award of CalRecycle SB 1383 Local Assistance Grant Program funds. the District will invoice Member Agencies for their full allocation of grant funds as shown in Exhibit C. Four times during the grant term, aligned with dates identified by CalRecycle grant Terms & Conditions. the District shall report to Member Agencies a summary of actual grant expenditures and progress toward grant tasks to date.
District will maintain an accounting of activities and expenses and provide reconciliation of payments annually. Material differences between estimated costs and actual incurred costs will result in either: 1) an adjustment made to the final annual payment for each Member Agency, or 2) such cost difference shall be incorporated into the subsequent year cost allocation.
2 In year one only, in recognition of expected continuation of improved recycling revenues for the District from recyclable material sales, the District will off-set $140,000 of the costs identified in Exhibit A. This off-set is reflected in the cost allocations set out in Exhibit B for FY 2021-22.
Section 7. The Member Agencies Agree:
(a) To reimburse the District for all expenses incurred by the District under this MOU in accordance with each Member Agency's proportionate share as shown on Exhibit B and C. (b) To make a full-faith effort to cooperate with one another and with the District to achieve the purposes of this MOU by providing information, reviewing information in a timely manner, and informing their respective administration and governing bodies.
Section 8. Termination. Any Party may terminate its participation in this MOU upon giving written notice to the District no later than April 1 of any calendar year during the term of this MOU. Within ten days following a Party's termination date, such party shall pay District all charges then due and payable and shall pay when determined any additional charges that shall later come due under the MOU, subject to the limits set out in Exhibits A. and B and C Section 9. General Provisions.
This MOU is binding and for the benefit of the respective successors, heirs, and assigns of each Party and the District; provided however, no Party may assign its respective rights or obligations under this MOU without the prior written consent of the District. (b) This MOU is governed by, interpreted under, and construed and enforced in accordance with the laws of the State of California.
(c) If any provision of this MOU is determined by any court to be invalid, illegal, or unenforceable to any extent, then the remainder of this MOU will not be affected, and this MOU will be construed as if the invalid, illegal, or unenforceable provision had never been contained in this MOU.
(d) Waiver by the District or any Party to this MOU of any term, condition, or covenant of this MOU will not constitute a waiver of any other term, condition or covenant.
Waiver by the District or any Party of any breach of the provisions of this MOU will not constitute a waiver of any other provision, nor a waiver of any subsequent breach or violation of any provision of this MOU.
(e) This MOU may be executed in any number of counterparts, each of which is an original but all of which taken together will constitute one and the same instrument, provided, however, that such counterparts have been delivered to all parties to this MOU. 3 All parties acknowledge they have been represented, or have had the opportunity to be represented, by counsel in the preparation and negotiation of this MOU. Accordingly, this MOU will be construed according to its fair language. Any ambiguities will be resolved in a collaborative manner by the District and the Parties and must be rectified by amending this MOU.
IN WITNESS WHEREOF, the District and the Parties have caused this MOU to be executed by their duly authorized representatives as of the date of their respective signatures.
MONTEREY REGIONAL WASTE MANAGEMENT DISTRICT
By: DATE:
APPROVED AS TO FORM:
CITY OF DEL REY OAKS
By: DATE:
APPROVED AS TO FORM:
6 EXHIBIT A
DETAILED ACTIVITIES & COSTS
FY 2021-2022
Scope of Work
The activities related to the implementation of SB 1383 may include contracting and policy development; public education; materials purchasing and distribution; reporting; contamination monitoring; edible food waste recovery; enforcement; procurement; organics processing; rate setting; cost monitoring; and any other related activities the Parties choose to address.
The District will take the lead producing public education campaigns in concert with the already- provided Hauler and/or Member Agency resources. The Member Agencies will be responsible for production and mailing fees associated with outreach. The District will also contract with a vendor to administer contamination monitoring in the form of curbside lid flipping within each Member Agency, except for in Carmel-by-the-Sea and the County of Monterey, where the City of Carmel-by- the-Sea and the County of Monterey will decide how to proceed. The District will also provide CalRecycle reporting services to the Member Agencies. In addition, funds will be allocated to food recovery organizations for procurement of refrigerated holding facilities or transport vehicles to support edible food recovery efforts.
Costs
SB 1383 Fee Category Detail FY 21/22 Cost Notes
Contracting/Policy (HF&H) Franchise amendment/ordinance development 122,815 Public Education 50,000 : Covers creation of materials, but not production or distribution Kitchen Pails w/ sticker & postcard SFD & MFD upon request 50,000 Reporting Recyclist
- MRWMD staff time 22610 Note: Comite cinof Monty a couy romehared cost Contamination Monitoring (Lid Flipping) Blue Strike / Greenwaste Recovery for Carmel MA Specific See attachment for cost breakdown 50,000
Edible Food Recovery Donations to local food recovery organizations $ Organics Processing District fees
304,425
Reduction from MRWMD for recycling revenues FY 21/22 140,000 HFH Franchise Management & Rate Setting
Monitoring Costs
Total $
14 EXHIBIT B
MEMBER AGENCIES' ANNUAL PROPORTIONATE SHARES & COSTS*
FY 2021-2022
SB 1383 Costs Distributed by Contract [Includes Recyclist for GWR Agencies)
With $2,500
Population # Per Agency Cost/Year Minimum
3,830 5 3,096 S 2,927
1,525$ 1,233 S 2,500
21,981 $ 17,766 $ 16,798
15,522 S 12,546 S 11,862
4,531 S 3,662 S 3,463
Sand Cit 310 S 251 5 2,500
Seasid 33,956 $ 27,445 5 25,949
81,655 S 65,997| S 65,997
Monterey City 28.352 5 34,214 5 34,214
County 50,128 34,214 34,214
TOTAL 160,135 134,425 S 134,425
Remainder of Shared Costs
With $2,500
Population # Per Agency Cost/Year Minimum
Carmel 3,830 2.4% S 718 S 2,500
DRO 1,525 1.0% $ 286 S 2,500
Marina 21,981 13.7% $ 4,118 5 2,862
IPG 15,522 9.7%| 2,908 S 2,500
PBCSD 4,531 2.8% 849 $ 2,500
Sand City 310 0.2% $ 58 S 2,500
Seaside 33,956 21.2% 6,361 S 4,421
Monterey City 28,352 17.7% $ 5,312 S 3,691
County 50,128 31.3% 9,391 S 6,526
TOTAL 160,135 30,000 S 30,000
Contract Management
With $2,500
Population # Per Agency Cost/Year Minimum
Carmel 3,830 4.7% S 2,580 2,500
DRO 1,525 1.9% 1,027 $ 2,500
Marina 21,981 26.9% 14,806 13,740
PG 15,522 19.0% $ 10,455 9,703
PBCSD 4,531 5.5% $ 3,052 2,832
Sand City 310 0.4% 209 2,500
Seaside 33,956 42.6% S 22,872 S 21,225
TOTAL 81,655 55,000 S 55,000
15 EXHIBIT B
(Continued)
MEMBER AGENCIES' ANNUAL PROPORTIONATE SHARES & COSTS*
FY 2021-2022
Monitoring Costs
Carmel Population # Per Agency Cost/Year Admin Cost Total Carmel 3,830 5 584 5 175 5
DRO 1,525 $ 693 $ 208
21,981 1,633 $
15,522 S 1,021 S
PBCSD 4530 8
Sand City
Seaside 33,956 5 1,720 s
Monterey City 28.352 5 1,238 S
County 50,128
TOTAL 110,007 $ 8,498 $ 2,549 $ 11,047
Total Costs
Population # Per Agency Cost/Year With Minimums
Carmel 3,830 7,152 8,686
DRO 1,525 3,446 8,400
Marina 21.981 38,812 35,522
PG 15,522 27,236 25,392
PBCSO 4,531 8,436 9,668
Sand City 310 1,735 8,718
Seaside 33,956 58,914 53,831
Monterey City 28,352 41,134 39,514
County 50,128 43,605 40,740
TOTAL 160,135 S 230,472 S 230,472
*Member Agencies' proportionate costs subject to adjustment annually in accordance with any change in scope and total costs.
16 EXHIBIT C
MEMBER AGENCIES' ESTIMATED ALLOCATION OF CALRECYCLE LOCAL ASSISTANCE GRANT PROGRAM FUNDING (OWR1: 2021-22)**
The Member Agencies of Carmel, Del Rey Oaks, Marina, Monterey, Sand City, Seaside, Pacific Grove, and the Pebble Beach Community Services District (PBCSD) join the Local Assistance Grant Program as a regional collaborative project for the implementation of regulation requirements associated with SB 1383, in coordination with other jurisdictions of the Monterey County region to maximize project impact and cost-effectiveness across the countywide area.
This regional grant-funded project will be coordinated through the two local waste management governmental agencies within Monterey County, Monterey Regional Waste Management (MRWMD), and Salinas Valley Solid Waste Authority (SVSWA).
The Member Agencies, along with each of the MRWMD and SVSWA member agencies are applying individually to this grant program using a unified regional project design, budget and implementation approach. All participating jurisdictions' individual grant funding will be pooled together and expended in a cooperative manner by their agencies' respective waste districts, MRWMD and SVSWA. The County of Monterey is applying separately and will manage its budget and project implementation independently, in coordination with broader regional planning efforts.
Based on current regional needs and findings to date related to SB 1383 in Monterey County, the following four major components will comprise the principal focus areas of program expenditures under the proposed regional project approach:
1) Grant Management, Tracking & Reporting
2) Agency Procurement Support
3) Edible Food Recovery Implementation and Capacity Building 4) Organics & Edible Food Recovery Education, Outreach and Technical Assistance Each element will be informed by regional coordination through the established MRWMD and SVSWA Technical Advisory Committee forums, Capacity Planning Assessments and related studies completed or in process throughout the region, and new data and information obtained through program implementation trials, stakeholder feedback and best practices as identified All expenditures will be incurred jointly, facilitated through each respective waste agency, and tracked and reported by each jurisdiction, based on the percentage of grant funds received by each agency compared to the full funding received collectively by all participating member agencies. CalRecycle, based on per capita calculations, using the Department of Finance's January 2021 population statistics, estimates jurisdictions' proportionate grant allocations. A summary of individual and collective agency grant allocations is presented below as Table 1. 17 EXHIBIT C
(Continued)
MEMBER AGENCIES' ESTIMATED ALLOCATION OF CALRECYCLE LOCAL ASSISTANCE GRANT PROGRAM FUNDING (OWR1: 2021-22)**
Table 1. Thirteen Agency Collaborative Approach Budget Summary Carmel-by-the-Sea $20,000 9% 4% MRWMD
Del Rey Oaks $20,000 9% 4% MRWMD
Marina $29,771 14% 6% MRWMD
Monterey $38,247 18% 7% MRWMD
Pacific Grove $21,398 10% 4% MRWMD
Sand City $20,000 9% 4% MRWMD
Seaside $43,151 20% 8% MRWMD
Pebble Beach Community $20,000 9% 4% MRWMD
Services District
Subtotal (MRWMD): $212,566 100% 41%
Gonzales $20,000 6% 4% SVSWA
Greenfield $25,157 8% 5% SVSWA
King City $20,665 7% 4% SVSWA
Salinas $211,143 68% 40% SVSWA
Soledad $33,095 11% 6% SUSWA
Subtotal (SVSWA): $310,060 100% 59%
TOTAL (13 Agency Regional :
Approach): $522,626 100%
** Working in coordination with the designated CalRecycle grant manager or other agency representatives as appropriate, the region may adjust these proposed expenditure areas, amounts, or priorities, consistent with grant expenditure eligibility requirements, as needed during the course of the grant term based on the needs of the region. 18 CITY OF DEL REY OAKS
650 CANYON DEL REY BLVD, DEL REY OAKS, CALIFORNIA 93940 PHONE (831) 394-8511 FAX (831) 394-6421
DATE: February 22, 2022
TO: Honorable Mayor and City Council
FROM: John Guertin, City Manager
Recommended projects to be funded with American Rescue Plan Act SUBJECT: (ARPA) funds.
This action does not constitute a "project" as defined by the California Environmental Quality Act (CEQA) guidelines section 15378 as it is an CEQA: organizational activity of the City that will not result in direct or indirect physicalchanges in the environment.
Recommendation
It is recommended that the City Council approve the use of a portion of the American Rescue Plan Act (ARPA) funding for the following projects:
Agenda Management System Upgrades - $13,000
• Document Management System Upgrades - $9,000
Council Chamber Technology Upgrades - $10,000
Discussion
On March 11, 2021, President Biden signed the American Rescue Plan Act (ARPA) of 2021 into law. The ARPA includes $65.0 billion in funding for cities nationwide. The full amount allocated to the City of Del Rey Oaks is $395,672. The first tranche of funding was delivered to cities and counties in May 2021 and the balance will be delivered approximately 12 months later. The City of Del Rey Oaks has received the first tranche in the amount of $197,836.
At the December 2021 City Council meeting, the Council directed staff to identify projects for ARPA funding in the following priority areas: 1) Infrastructure Maintenance and Improvements; and 2) Modernization of Operations.
The initial proposed projects fall in the category of Modernization of Operations as they are technology projects that will improve automation of service delivery. Staff is recommending these projects first as they are "shovel-ready," and can be quickly implemented. Larger projects identified in December are being developed and will be brought for Council consideration at a later Council meeting.
Fiscal Impacts
Through the passage of ARPA the City became eligible for $395,672 and has already received the first distribution of $197,836. Under ARPA, funds may be used for the provision of government services to the extent of the reduction in revenue due to the COVID-19 public health emergency relative to revenues collected in the most recent full fiscal year prior to the emergency. Using the method required by ARPA, the City calculated a reduction in revenue in excess of $1.0 million, which means that the City may use all the ARPA funds to provide government services. The recommendation is that the funding received through ARPA be reported as revenue replacement and expended to provide government services. The ARPA funding is budgeted in the ARPA Fund (Fund 223) as outlined below. Staff will return with future staff reports to allocate the balance of the funding.
Revenue/Expenditure
Budget
ARPA Fund (Fund 223) $197,836
Projects
Agenda Management $13,000
Document Management $9,000
Chamber Technology $10,000
Summary of Actions $32,000
ARPA Fund Balance | $165,836
Attachments
Resolution 2022-06
Respectfully submitted,
John Guertin
City Manager
RESOLUTION 2022-06
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL REY OAKS APPROVING
AMERICAN RESCUE PLAN ACT (ARPA) PROJECT FUNDING AND BUDGET AUTHORITY WHEREAS, On March 11, 2021, President Biden signed the American Rescue Plan Act (ARPA) of 2021 into law; and
WHEREAS, through the passage of ARPA the City became eligible for $395,672 and has already received the first distribution of $197,836; and, WHEREAS, at its meeting of December 14, 2021, the City Council directed staff to identify projects for ARPA funding in the following priority areas: 1) Infrastructure Maintenance and Improvements; and 2) Modernization of Operations; and WHEREAS, the City Council established the ARPA Fund (Fund 223) to collect and track the ARPA funding; and
WHEREAS; the City Council authorized the City Manager or the City Manager's designee to accept $395,672 of American Rescue Plan Act of 2021 (ARPA) funding from the United States Department of Treasury.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DEL REY OAKS, as follows:
SECTION 1. The City Manager or the City Manager's designee is authorized to appropriate and allocate $395,672 in ARPA funds to provide government services and budget the resulting available resources in the ARPA Fund (Fund 223).
SECTION 2. The City Manager or the City Manager's designee is authorized to establish the appropriate projects and establish the necessary revenue and expenditure budgets in the appropriate funds or projects to properly track and report on the use of the ARPA funding for the programs as outlined below:
Revenue/Expenditure
Budget
ARPA Fund (Fund 223) $197,836
Projects
Agenda Management $13,000
Document Management $9,000
Chamber Technology $10,000
Summary of Actions _ $32,000
ARPA Fund Balance $165,836
SECTION 3. The City Manager or the City Manager's designee is authorized to make any necessary revenue and expenditure budget adjustments and appropriations to funds and projects established under Section 2, above.
SECTION 4. The City Manager or the City Manager's designee is authorized to execute contracts to implement the projects identified in Section 2, above.
PASSED AND ADOPTED this 22nd day of February, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
SIGNED:
Alison Kerr, Mayor
ATTEST:
John Guertin, City Clerk
OF DEL REY
office of the Mayor
650 CANYON DEL REY RD. • DEL REY OAKS, CALIFORNIA 93940 ICORPORATED YES PHONE 831.394.8511 • CELL 831.521.9335
[email protected]
Mayor Kerr Activity Report
February 2022
It has been a quick month and the rush of the new year has calmed down a bit. It was still full of interesting information and sharing of ideas.
Del Rey Oaks Council Meeting
Jan 25 - The first council meeting is usually packed. Our first item was to thank Councilperson Lintell for her service as Vice Mayor for the previous year. The council decided last year that we would institute a rotating Vice Mayor, so each January we will mark that transition. For this calendar year, Councilperson Gaglioti will be serving in that role. We received our first Police Advisory Committee update from Chair Paul Keene and a review of Brown Act and ethics requirements for your city representatives. New business included discussions about grants, in particular a Clean CA grant, council meeting technology and safety considerations and finally creating a committee policy guide. With the guidance of our city manager, we continue to bring our city up to date on technology and processes. Not only do these ensure compliance with best practices, they also improve efficiency for staff and ease for all city committees. The council also received updates on legal actions during our closed session.
Feb 7 - Special City Council. The council needed to quickly approve a resolution to authorize a CalFire Grant.
The city applied last year, but the grant administrator suggested that we think bigger. The new proposal increased the breadth of the need to include a larger area of the city. Fingers crossed for a positive outcome.
Transportation Agency for Monterey County
Jan 26 - Our regular monthly meeting. Please see notes in Correspondence.
Feb 9 - We had to meet to vote on AB361 which allows the continuation of virtual meetings. With meeting dates changing around the holidays, we have several special meetings like this to ensure compliance. Brown Act entities must approve every 30 days. You may notice this as part of our monthly Council Meeting Agenda as part of the Consent Agenda.
Financial Wealth Summit
Jan 29 - This is an annual gathering hosted by a Morgan Stanley division in Menlo Park. While not a city affiliated meeting, I attend this each year to learn about upcoming financial trends. Speakers include professionals, both financial and otherwise from around the country. This year topics of discussion included an economic update, outlook for bonds and inflation, and protecting your assets and information in the digital age. The key 1 November 2021 Mayor's Report Pg. 2
Financial Wealth Summit cont.
discussion for me was by Steve Westly, Founder of the Westly Group a venture capital firm in Palo Alto. He was the former Controller for the State of California. The title of his presentation was "The Revolution is Sustainability, Smart Vehicles and Building of the Future." He discussed what it means that in 2035, you will not be able to buy a new car that isn't electric in California. That will/should affect how new homes will be built.
With our forests being affected by climate change, we need to look towards other means to build housing. Our city and its leaders need to understand this as we discuss Ft Ord and the need for affordable housing.
Del Rey Oaks Parks & Rec Committee
Feb 2 - The Parks & Rec Committee continues to evolve, now with an updated agenda that includes committee member/staff updates and community group updates and activities. We received an update on timing for the new park structure and ADA path. Then spent the majority of the meeting reviewing proposed questions that will be part of the upcoming Parks & Rec Usage Questionnaire that will be open to the public. We are hoping this will be on the DRO city website in early March for your feedback! We also discussed the need for a mission statement. In March we will be reviewing some suggestions.
Monterey County Mayors Association
Feb 4 - The topic this month was the Monterey County Multi-jurisdictional Hazard Mitigation Plan updates and schedule for completion. This is a unique plan that includes not only the county areas, but also each jurisdiction within the county. Members of our staff gathered to evaluate potential hazards for our city. The county is soliciting feedback on the plan now. As Chair, I brought the idea of inviting Mayors from Santa Cruz and San Benito counties to our meetings, particularly when we host a state representative or another topic of wide interest. The mayors all agreed it was a good idea. I look forward to meeting colleagues from the wider area.
League of Women Voters Monthly Meeting
Feb 9 - The topic was the Salinas Valley Basin Groundwater Sustainability Agency (SVBGSA)and their plan for the entirety of the basin, which is one of the largest in CA. The state of Ca tasked the SVBGSA with developing Groundwater Sustainability Plans (GSP)s for the 180/400 aquifer by 2020 and for the Eastside, Forebay, Langley, Monterey and Upper Valley Aquifers by 2022.
Speakers included the Executive Director Donna Meyers, and board members Steve Mcintyre and Janet Brennan. The board members represent the different opinions and areas of the county. Mr.
Mcintyre, a vintner, stated there is plenty of water and farmers offer a "natural resource" for the country. He would be in favor of using
FOREBAY
reverse osmosis to treat brackish water, which would necessitate a desal plant and he mentioned the Canadian Liberty Utilities plant.
Ms. Brennan represents the environmental perspective and the overdraft state of the aquifers. The one very interesting piece I learned is that the area around Corral de Tierra had a draw down and a resultant high level of arsenic. There is also a leak from that area. Is that area tied in any way to our Arroyo del Rey? November 2021 Mayor's Report Pg. 3
League of Ca Cities
Feb 10 - I attended the first meeting of the Community Services, along with 60 other colleagues from around the state. After review of this year's priorities for the League, we discussed and adopted the Work Plan for the year to include homelessness and wraparound services, parks and access to open space, children, child care and youth programs and senior and aging issues and emergency preparedness. The 2022-23 state budget proposal was reviewed for these priorities. We had a presentation on children, child care and youth programs from the national league of cities.
Water Committee of the Monterey Housing Coalition
Feb 10 - The focus of our meetings are water for housing, particularly affordable housing. With the upcoming Supervisorial meeting about regional water, we are receiving updates on the local focuses but also the state level issues with our long-standing water issues.
Sustainable Del Rey Oaks
Feb 10 - The main discussion was about planning for Earth Day, which will be celebrated in DRO on Saturday April 23. But we also discussed the upcoming classes with Cal Am, the food scrap pails at city hall, how to get the word out about the DRO Wetland delineation Study and regular maintenance for the Butterfly Garden. It was also noted that DRO has the highest participation in the Earth Friendly Households of any local sustainable group.
DRO Finance Committee Meeting
Feb 11 - The city has a team of financial consultants behind the scenes and we have the chance to meet them at the beginning of this meeting. Roberto is usually the face during council meetings, but it was a pleasure to meet the other members who help us with all of our financial mechanisms. Roberto then gave us an update on when we might expect the 2020-21 audit and possible police services agreement amendment. The big topic of discussion was ARPA funding expenditures surrounding updated technology for staff and council efficiency as well as safety measures for the chamber when we, hopefully, eventually return to meetings in person. There are plans to ensure we have hybrid capability.
February, 2022
City Council Report by Pat Lintell
Seaside Sanitation
It was reported that the Freemont/Broadway/Ortiz project is under construction. The contractor is doing the initial work. Hope to have it completed before the West End Celebration in Sand City.
The election of officers was held. It will be a repeat of 2021 which is Jerry Blackwelder of Sand City is Chair, Pat Lintell of Del Rey Oaks is First Chair and Jon Wizard of Seaside is Second Chair.
CHS - Community Human Services December and January
The February Board Meeting of CHS is to be held after the completion of the packet so I will report on this meeting in March.
Attended the CHS Personnel Committee Meeting. The CEO has been taking on the duties of the Development/Fundraising responsibilities since the Development Director resigned. We voted to compensate her for the many hours of her dedicated work commencing November of 2021.
Also, the employees have taken on extra work due to COVID and absence of employees. We also voted a salary increase for them starting in March.
Both of these recommendations will be presented at the next Board Meeting for approval.
City Council Special Meeting
The Council approved RESOLUTION 2022-02 CALFIRE Grant. Authorization for CalFire Fire Prevention Grant Program Funds
Del Rey Oaks Citizen's Action Group
We reviewed the success of the Annual Holiday Party and set dates, some tentative, for the 2022 events. We discussed possible minor changes to accommodate covid related concerns for future events.
We also discussed the Oak Tree Giveaway Program.
Monterey One Water
Providing Cooperative Water Solutions
Councilmember Donaldson Notes:
Pure Water Monterey
• Total PWM water recharged to date about 5,500 AF ( - 1.8 billion gallons delivered).
Source Waters (includes Blanco Drain, Reclamation Ditch & Salinas Stormwater elements) Reclamation Ditch PS and Blanco Drain PS are operational.
Salinas Stormwaler Phase 1A & 1B facilities are available for use.
Advanced Water Purification Facility
AWPF is fully operational.
Water Conveyance Pipeline & Blackhorse Reservoir
The pipeline & reservoir are conveying purified water full-time to the injection facilities.
Injection Wells Facilities Phase 3
• All injection wells in service; nominal injection rate is up a bit to 315 AF per month. • PWM permitting activities with the State Division of Drinking Water and the RWQCB continue with a follow-up extrinsic tracer study which was started October 21*. • The latest Injection Wells Phase 3 schedule shows a new delivery delay of the two Deep Injection Wells (DIW's) backflush pumps. As a result, for example, DIW-3 first injection has slipped one additional month to mid-March 2022.
• As ofthe November Board update, key backflush pump components had been delivered:
two 500 hp pump motors, pump drive shafts, and enough pump column pipe for DIW-3.
The only components still needed to begin installation were the pump bowl assemblies.
Unfortunately, on December 1* the PWM team was notified that the DIW-3 pump bowl assembly arrived at the Contractors (Watsonville) warehouse damaged; the component had been trucked from the National Pump Co. Factory in Arizona.
The damaged DIW-3 pump bowl assembly was returned to the factory to be repaired, re- tested and re-certified by National Pump Co. The new DIW-3 component forecasted delivery date is now January 244.
Expanded Pure Water Monterev
• The Injection Wells Phase 4 DIW exploratory borings have been substantially completed. • Expanded PWM permitting and final design continues for both construction bid packages, AWPF expansion and Injection Wells Phase 4 (with DIW-5 & DIW-6). • Expanded PWM construction is forecasted to start in early September 2022, with substantial completion of the new water supply facilities by the end of 2023. • MIW and MPWMD staff continue to work with City of Seaside staff on the final property easement acquisition process for all the PWM injection well field facilities.
A joint outfall project with California American Water and Monterey One Water was discussed at the last board meeting that focused on the work to plan and design projects needed for future discharge of desalination brine through M1W's outfall pipeline. A corrosion project to line the pipe would be required to protect the outfall from corrosive effects of high salinity water from a seawater desalination plant. At the recent meeting, the board discussed the advantages and disadvantages of pursuing this joint project with Cal Am. Ultimately the board decided to not move ahead with the next step to implement a joint outfall project until after the execution of the amended and restated Water Purchase Agreement for the Expanded Pure Water Monterey project.
Kim Shirley's Council Report
for Tuesday, February 22nd
Friday, January 21st- Monterey Regional Waste Management District Board Mtg- During this meeting we recognized several retiring employees for their service to the District. One of those was particularly significant in that the resolution was for Tim Flanagan, our retiring General Manager. It was a touching resolution and we all look forward to a celebration where we can more joyously honor him, but we're waiting until pandemic conditions allow for easier gatherings. Our last presentation of the meeting was from the Veterans Transition Center where they spoke about the work they're doing at the Last Chance Mercantile. It was a wonderful update and it's clear they have worked tremendously hard to make it a great shopping experience for all (I happened to be zooming in from home, sitting on a bargain of an office chair that we had recently bought from the Last Chance Mercantile!). Other items that we approved were similar to the ones we addressed in the Finance meeting earlier in the month. Those include additional funding for the MRWMD-M1W project for the Monterey Microgrid and Organics-To-Energy Feasibility study; the MRWMD-M1W Medium voltage Project Bid results; and a resolution for purchase of new heavy-duty trucks.
Tuesday, January 25th- Council Meeting- This month's council meeting focused on a presentation from the Police Advisory Committee as well as a presentation from City Attorney Alex Lorca who delivered a refresher about the Brown Act and an Ethics review. Our new business focused on talking about grants within the city (not always easy to do with limited staff) as well as a Clean CA grant that would allow us to focus on cleaning up illegal dumps in Fort Ord as well the potential for beautifying different areas within our city. Another topic we discussed was technology moving forward for council meetings. We all agreed that hybrid will most likely be the way we need to go to increase access, but it will require some investment in technology and additional staff time when we do move in that direction. Lastly, City Manager Guertin shared his thoughts about creating policies for our mandated committees (Police Advisory, Planning Commission, Parks and Rec, and Finance). We all supported that idea.
Wednesday, Feb. 2nd- MRWMD Finance Meeting- At this meeting, we received an update on the microgrid project with M1W. Our General Manager and Director of Engineering had attended the M1W board meeting a couple days prior and reported out that there was lots of support for the feasibility study that will be done for the next 18 months. It's truly an exciting opportunity to jointly create sustainable energy while providing resilience to these important services. We also had a discussion about strategic planning, which had been initiated but then was put on hold.
We'll now continue forward with looking at our long-range planning. Additionally, we discussed Broad Budget Planning, thinking about potential price increases as we will potentially experience greater costs with the new organic composting program. Also we talked about the idea of setting money aside for closure costs (very long range planning!). Lastly, we discussed a correction that needed to be made with one of the Operations Unit Pay Schedule.
Wednesday, Feb. 2nd- Multijurisdictional Climate Action Mtg- This is a meeting that's run by the county and includes multiple jurisdictions throughout the county. It provides a nice platform for discussion and sharing of information. This meeting was focused on learning more about implementing a streamlining process for permitting electric vehicle (EV) chargers for both residential and businesses. AB1236 which was passed over 5 years ago, requires that cities provide an easy, website based process for getting permits for EV chargers. We learned more about this requirement and the tools that the state has provided to make it easier to implement.
Another topic we covered was learning more about the climate action plan that the County is currently working on. And lastly, we talked about a potential REACH code (new building code) that would make new housing all electric "ready", as we move towards greater electrification of buildings. The county is looking at doing some of the leg work for developing this code, then the cities could use what they have and make it their own. Nice sharing of resources! Sign me up! Wednesday, Feb. 9th- AMBAG Meeting- Besides the usual consent items and an approval of new board and committee appointments, we had two big items on this month's agenda. The first was reviewing the Annual Comprehensive Financial Report for Fiscal Year 2020-2021. We received a report on the audit results and there was a "clean opinion" with no findings, so that was great news for our organization. The second item was a report on the Rural Regional Energy Network Participation that is developing 5 programs that will be available to our county.
These programs are focused on greater energy efficiency, doing energy audits, electrification, training workforce for the green economy and for energy audits, creating zero net emissions ready REACH codes, and helping residents/businesses with financing many of these new energy efficiency measures.
Thursday, Feb. 10th- Sustainable Del Rey Oaks Meeting- We announced two informational classes that will be provided online by CalAm and the Water Management District on Feb. 17th and Feb. 24th. The first will be focused on learning more about your irrigation controller and the second will focus on learning about integrated pest management. We also announced that City Hall still has free pails for the food scrap composting program, which brought up some questions in terms of dirty yard waste containers and the difficulty with integrating this program with multi-family housing. In addition to these announcements, we also talked about SDRO presenting to the Parks and Rec committee in April regarding our DRO wetland study and the possibility of invasive weed removal in Work Memorial park. Also, we learned that there is a new edition of the Earth Friendly Household form, so we look forward to rolling that out at our Earth Day Celebration on April 23rd. We also talked about the care of the Butterfly Garden, potential signage, and continued to make plans for our Earth Day Celebration.
Friday, Feb. 11th- DRO Finance Meeting- In our monthly finance meeting we were able to meet the fine people that work behind the scenes on the various financial tasks for the city. It was a wonderful opportunity to hear more and to learn about all the areas that we're contracting out for help. We also heard more about when we'll see the audit (March council mtg) as well as the police service agreement with the airport. Commander Bourquin was there to share with us the new software that was purchased to help with scheduling. This system will be used by the police and City Hall and seems that it will very much increase efficiencies throughout. Lastly, City Manager Guertin shared in further detail his thoughts for how to spend some of the ARPA funds. I was happy with all of the items as they were either necessary for proper functioning of our city (mobile data terminals for the police and slope stabilization for City Hall) or things that created greater efficiency and transparency for our City Hall and our residents. Those included agenda management software, a record management service, and technology to help us transition the Council Chambers for eventual hybrid meetings.
Saturday, Feb. 12th- Monterey Peninsula Housing Coalition- This meeting brings together representatives from Monterey Bay Economic Partnership (MBEP) and interested people from local jurisdictions and the county to talk about affordable housing. I learned that MBEP will be providing some workshops to talk about affordable housing and Housing Elements (all Housing Elements will be due by the end of 2023). Nice to also hear about some potential funding that might be available to help support those efforts. Water was also a big topic of discussion.
Monday, Feb. 14th- Monterey County Plastic Pollution Coalition- In this meeting we received some updates from Surfrider in their continued efforts to do beach clean ups and to recruit volunteers. They will also be helping with Whalefest which is scheduled on March 19th and 20th. Sustainable PG is working with their city council to talk about highlighting their single-use plastic ordinance and to get more businesses in compliance. Seaside is also working with volunteers and coming up with fliers that they can use for their single-use plastic outreach.
They are especially working on using consistent messaging for businesses that are using reusables (compostables still remain a bit confusing). Lastly, we talked about the work that will go into creating a core group of folks who are educated on SB 1383 (food scrap composting) and then who can recruit others to go out and educate and help people to change their behaviors so that our composting, recycling, and waste streams are as clean as can be.
CITY MANAGER COUNCIL REPORT
February 22, 2022
The City Staff continues to work hard for the community providing professional, efficient services with limited resources.
Some highlights from the last month:
Administration
- Staff continues to make progress with process improvements and recommendations for technology upgrades. Karen has done an excellent job researching solutions to automate some of our most critical work. This month we are recommending to the Council that we use some ARPA funding to implement an agenda management and a document management system. The agenda management system will greatly increase efficiencies for us in terms of preparing Council reports and agendas and improving ease of use for the community to engage with our meetings and relative reports, presentations, and materials. The document management system will free up much needed space at City Hall by allowing for electronic storage of important documents. This will also allow for faster more efficient response to Public Records Requests. - Staff continues to work with the Waste Management District to implement SB 1383. The requirements of SB 1383 went into effect as of January 1, 2022. The law requires that all residents and commercial businesses begin putting organic food waste into the compost/yard waste bin rather than the garbage/land fill bin. To facilitate this, the City has received 90 kitchen food scrap bins. The bins are provided free to residents on a first-come first-served basis. The bins may be picked up at City Hall between 8:30 a.m. and 4:30 p.m. while supplies last. We still has a few left.
So, don't wait...get yours today!
- With the new year, we have been undergoing some Spring cleaning of our files. As a result, we have notified our Short-Term Rental operators of some housekeeping needs. The requested information will help ensure that businesses are operating effectively; with minimal impact to neighbors; and that complaints, if any, are addressed in a timely manner. - The Finance Committee has moved to a monthly meeting calendar, meeting at noon on the second Friday of the month. They've hit the ground running, and we look forward to a robust budget development season. Stay tuned to the City calendar for Zoom information to participate in the meetings.
- Staff submitted a grant application to CalFire for Wildfire Fuel mitigation. If awarded, the funding will be used to reduce overgrown brush and dead trees in the open space areas between Via Verde and the park and along the southern hillside of Work Memorial Park.
I attended the Cal Cities City Manager's conference in Monterey. It was a good opportunity to network with colleagues and get a refresher on issues relative to our industry. - We are working on ways to get information out to the community...more information, more often, and more efficiently. Randy has done an excellent job researching digital solutions and developing more professional looking and efficient alerts, emails, etc. Beginning this month, I will be sending out a monthly City Manager Newsletter the last week of the month. Be on lookout for this and other (improved) communications from the City. If you don't receive these emails and would like to, you can be added to the list by going to the Email Alerts section of the City's website. - Unfortunately, our Administrative Assistant, Randy Birch is moving on to greener pastures...well, more humid anyway. He will be leaving us at the end of the week to relocate to Florida. While we wish him well in his future endeavors, we're secretly hoping he'll be back after experiencing his first summer in Florida. In the meantime, Leigh Fitz, who has been assisting on a part-time basis with the record retention/management project will also be filling on many of Randy's duties.
Public Works
Ron still continues to somehow do the work of 10.
- This month Ron completed training to become the City's first certified Stormwater Inspector. This is important to help ensure that the City continues to meet State and Federal requirements for water quality. These services has been contracted with the City of Seaside in the past.
The agreement for the contractor to complete the new playground and fitness equipment project has been submitted to the Council for approval. Once approved, Ron will schedule and manage the project. We hope to have the new equipment in place by this summer.
Police Department
- Commander Bourquin has taken the lead on obtaining some tools to streamline procedures in the PD; starting with the acquisition of an online scheduling system. - The PD continues to make speeding throughout the City a priority. Several enforcement strategies are underway while we analyze engineering and PW options for traffic calming.
Unauthorized access and related activities on the former Fort Ord properties continues to be an area of focus and concern.
Parks
- The Parks and Recreation Committee continues to work on efforts to improve our park services.
The committee is working on a survey to get input from the community regarding needs and desires for services and amenities in the parks. Please keep a look out for the survey and provide your ideas. The more input we get, the better the services we can provide.
TRANSPORTATION AGENCY FOR MONTEREY COUNTY
www.tamcmonterey.org
HIGHLIGHTS
February 26, 2022
CTAME
PLAN • FUND • BUILD
TAMC Board Elects New Officers & Executive Committee Members The Board of Directors of the Transportation Agency for Monterey County elected the following members to serve as their officers and members of the Executive Committee:
• Chair, Supervisor Mary Adams, District 5
• 1st Vice Chair, Mayor Mike LeBarre, City of King
• 2nd Vice Chair, Supervisor Chris Lopez, District 3
• Past Chair, Council Member Ed Smith, City of Monterey • County Representative, Supervisor Wendy Root Askew, District 4 • City Representative, Mayor Kimbley Craig, City of Salinas Their terms begin upon their election through the next election of officers at the beginning of the January 25, 2023, Board meeting.
19th Annual Transportation Excellence Awards
The Transportation Agency presented their 19th Annual Transportation Excellence Awards to honor community members, programs and projects that make a significant contribution to improve transportation in Monterey County. This year's awards honorees are:
Norm Groot, Executive Director of Monterey County Farm Bureau, for his support of the South of Salinas (SOS) Traffic Safety Alliance's mission to improve traffic safety along the US 101 corridor south of Salinas. His engagement in their public outreach provided valuable feedback to help inform any short and long-term improvements along the US 101 corridor south of Salinas.
Amelia Conlen, Transportation Planner, and Gino Garcia, Community Outreach Specialist, Ecology Action, for going "above and beyond" to find creative and safe ways to engage the Salinas community in the Salinas Safe Routes to School Plan through the pandemic. They also led the Seaside & Marina Safe Routes to School planning process which resulted in a $12 million Active Transportation Program grant award for the City of Seaside.
The SOS Traffic Safety Alliance, the grassroots effort led by volunteers who have vested interests in improving traffic safety along the US 101 corridor south of Salinas. By working with elected officials and community members, they have worked to keep this corridor as a priority project which has resulted in several short and intermediate improvements, while awaiting the Project Study Report with its potential long-term solutions.
The City of Marina's "Reservation Road Cold-in-Place Recycling" project, which is the city's first use of sustainable pavement recycling. Using the cold-in-place recycling method in this Measure X funded project resulted in a cost savings of $650,000, a reduction of 79% in project greenhouse gas emissions, and an energy savings of 76%.
This project was critical since Reservation Road is an integral segment of the City's downtown corridor and regional commuter traffic. Additionally, motorists will rely on Reservation Road when the Imjin Parkway Widening Project begins construction this year.
The County of Monterey, Public Works, Facilities & Parks, for the Measure X funded Cooper Street Pavement Rehabilitation Project in the community of Castroville. The $500,000 project addressed the needs of Castroville residents and the traveling public by making improvements on a street that was distressed and deteriorated.
Improvements included the reconstruction of ramps to meet the newest ADA standards, the installation of a new sidewalk, and restriping the markings on the road to enhance pedestrian and traffic safety and provide a safer route to school for North Monterey County Middle School students.
The City of Salinas adopted a Vision Zero Policy in 2020 and directed staff to develop a Vision Zero Action Plan. "Vision Zero" is a strategy to eliminate all traffic fatalities and severe injuries while increasing safe, healthy, and equitable mobility for all. It is rooted in the philosophy that no loss of life due to road crashes is acceptable or inevitable and therefore sets the goal of reducing fatalities and severe injuries to zero. The Salinas Vision Zero Action Plan was a community-driven process to identify where fatal and severed injury collisions are occurring within the city and reveal emphasis areas where a Transportation Agency for Monterey County
• 55-B Plaza Circle • Salinas, California 93901-2902
(831) 775-0903 FAX (831) 775-0897 • E-mail: [email protected] www.tamcmonterey.org
higher frequency of collisions can be addressed to achieve the goal of zero fatalities and serious injuries most effectively. The Vision Zero Policy will be ongoing until the goal of zero traffic fatalities and severe injuries is achieved. The Vision Zero Action Plan is funded with a state grant, through the leveraging of Measure X funds.
The Salinas Downtown Complete Streets project implemented a road diet on West Alisal Street, converting a 4-lane road to a 3-lane road with buffered bike lanes, resulting in critical safety improvements to all users. Improvements include turn pockets for cars, dedicated space to separate bicyclists from vehicles, safer pedestrian crossings, traffic signal modifications, sidewalks, ADA ramps, storm drains, traffic signing, traffic striping, the installation of a fiber optic communications system for future broadband, and the coordination of Alisal Street traffic signals for improved traffic signal operations. The Salinas Downtown Complete Streets project was an element of the Salinas Downtown Vibrancy Plan and the Transportation Agency's Marina to Salinas Multimodal Corridor Plan.
Draft 2022 Regional Transportation Plan Presentation & Public Hearing The Transportation Agency's Board of Directors received a presentation on the draft 2022 Regional Transportation Plan, which will provide a basis for allocating state and federal funding to transportation projects in Monterey County. Adopted every four years, this plan is intended to be a technical update to the 2018 Plan, reflecting changes in revenue forecasts and updated local and regional project lists.
The plan is prepared by TAMC in coordination with the Association of Monterey Bay Area Governments (AMBAG) to be consistent with the regional Sustainable Communities Strategy. The 2022 Regional Transportation Plan's financial estimate identified a total of $6.7 billion in projected funding for transportation projects in Monterey County through the 2045 horizon year of the plan, in current year dollars.
At the conclusion of the presentation, TAMC's Board of Directors conducted a public hearing to receive comments on the plan; no comments were provided. The final plan will return to the TAMC Board for approval in June.
Transportation Agency for Monterey County
• 55-B Plaza Circle • Salinas, Califomia 93901-2902
(831) 775-0903 FAX (831) 775-0897 • E-mail: [email protected] www.tamcmonterey.org
MST
MONTEREY SALINAS TRANSI
MST HIGHLIGHTS
Board of Directors Meeting
January 10, 2022
APPROVED REMOTE TELECONFERENCE MEETINGS
The Monterey-Salinas Transit (MST) Board approved resolution 2022-19 proclaiming a state of emergency and authorizing remote teleconference meetings in accordance with the Brown Act.
RECOGNIZED JANUARY EMPLOYEE OF THE MONTH
The MST Board unanimously adopted Resolution 2022-20 recognizing David Bielsker, as the January 2022 Employee of the Month for his outstanding contribution to MST and to the entire community.
RECOGNIZED MST 2021 EMPLOYEE OF THE YEAR
The MST Board recognized Team MST as Employees of the Year 2021 for their outstanding contribution to MST and to the entire community in a challenging year.
RECOGNIZED GENERAL MANAGER EXCELLENCE AWARD RECIPIENT
The MST Board recognized Lisa Cox, Risk and Safety Manager, as the recipient of the General Manager's Excellence Award for 2021.
RECEIVED FY 2021/22 and 2022/23 PROJECT ACTION PLAN UPDATE The MST Board received an update on projects in the FY 2021/22 and 2022/23 Project Action Plan.
APPROVED GENERAL MANAGER/CEO CONTRACT
The MST Board approved the 5 Year Employment Agreement with Carl G. Sedoryk, General Manager/CEO.
APPROVED IN-PERSON/VIRTUAL HYBRID BOARD AND COMMITTEE MEETING
FORMAT WITH HEALTH AND SAFETY REQUIREMENTS
The MST Board approved an in-person /virtual hybrid meeting format to allow Board members and members of the public to attend and participate in Board and Committee meetings. Board members, MST staff, and those from the public may attend in-person meetings adhering to certain requirements including proof of a COVID-19 vaccination, wearing an approved face covering and social distancing in the Board room. The Board directed staff to provide approved face coverings to those in attendance lacking such and provide rapid COVID antigen tests to board members who wish to test in advance of the meeting. The Board authorized the Chair to not seat any member of the board who does not comply with requirements listed above.
NEXT MST BOARD MEETING
The next regular MST Board meeting will be held on February 14, 2022.
MST HIGHLIGHTS
Board of Directors Meeting
February 14, 2022
APPROVED REMOTE TELECONFERENCE MEETINGS
The Monterey-Salinas Transit (MST) Board approved resolution 2022-22 proclaiming a state of emergency and authorizing remote teleconference meetings in accordance with the Brown Act.
RECEIVED UPDATE ON OMICRON IMPACTS
The MST Board received an update from the General Manager/CEO on Omicron Impacts.
RECOGNIZED FEBRUARY EMPLOYEE OF THE MONTH
The MST Board unanimously adopted Resolution 2022-21 recognizing Nicanor Linares, as the February 2022 Employee of the Month for his outstanding contribution to MST and to the entire community.
APPOINTED NEW MOBILITY ADVISORY COMMITTEEE MEMBERS
The MST Board approved the new appointment of Ronald Lee and Leticia Garcia to the Mobility Advisory Committee.
20 YEARS OF SERVICES
The MST Board recognized Ricardo Hernandez, Coach Operator, for 20 years of service and his outstanding dedication and contribution to MST and the entire community.
20 YEARS OF SERVICES
The MST Board recognized Ed Goodin, Operations Supervisor, for 20 years of service and his outstanding dedication and contribution to MST and the entire community.
RECEIVED COVID-19 INCIDENT RESPONSE AND RECOVERY PLANNING UPDATE
The MST Board received a report from the General Manager/CEO on activities related to COVID-19 pandemic incident response and recovery planning.
APPROVED MV TRANSPORTATION, INC. CONTRACT EXECUTION
The MST Board authorized the General Manager/CEO to execute a contract with MV Transportation, Inc. for the provision of purchased transportation services for a base period of 5 years beginning July 1, 2022, and ending June 30, 2027 in an amount not to exceed $49,419,717.
APPROVED COMPREHENSIVE OPERATIONAL ANALYSIS (COA) FINAL
NETWORK PLAN
The MST Board approved the Comprehensive Operational Analysis (COA) Final Network Plan and directed staff to develop supporting fare policy.
RECEIVED UPDATE ON EMERGING STRATEGIC PLANNING ITEMS
The MST Board received an update from the General Manager/CEO on the emerging trategic plan items and provided direction to place specific items in the Boar Administrative Performance Committee and/or Board Operations Performanc Committee.
APPOINTED ADHOC BOARD OFFICERS NOMINATING COMMITTEE
The MST Board Chair accepted the volunteers of Chair Albert, Director Barrera an Director LeBarre to the 2022 Adhoc Board Officers Nominatina Committee
NEXT MST BOARD MEETING
The next regular MST Board meeting will be held on March 14, 2022.