Agenda packet — Del Rey Oaks City Council, October 28, 2025

CITY COUNCIL MEETING AGENDA

OF THE CITY OF DEL REY OAKS CITY COUNCIL
TUESDAY, OCTOBER 28, 2025 AT 6:00 PM
Del Rey Oaks City Hall is inviting you to an IN-PERSON MEETING AT CITY HALL

PLEASE NOTE THIS WILL BE LIVE STREAMED FOR VIEWING ONLY

YOU WILL NOT BE ABLE TO MAKE PUBLIC COMMENTS ON ZOOM
Join Zoom Meeting
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1. ROLL CALL - Council

2. PLEDGE OF ALLEGIANCE

3. PUBLIC COMMENTS: General Public Comment must deal with matters subject to the jurisdiction of the City and the Council that are not on the Agenda. Anyone wishing to address the City Council on matters not appearing on the Agenda may do so now. The public may comment on any other matter listed on the Agenda at the time the matter is being considered. There will be a time limit of not more than three minutes for each speaker. No action will be taken on matters brought up under this item and all comments will be referred to staff.

4. PROCLAMATION:

A. Filipino–American History Month
B. Breast Cancer Awareness Month
C. City of Marina - Celebrating 50th Anniversary
D. LGBTQ+ History Month

5. CONSENT AGENDA:

A. MINUTES: (CEQA: as to all, not a project per Guidelines Article 20, Section 15378)

1. September 23, 2025 City Council Meeting Minutes
1 B. MONTHLY REPORTS: (CEQA: as to all, not a project per Guidelines Article 20, Section 15378)

1. Fire Department Report September, 2025

2. Police Department Report September, 2025

3. Financial Reports September, 2025
C. MISCELLANEOUS: (CEQA: as to all, not a project per Guidelines Article 20, Section 15378)

1. Consider Approval of Resolution 2025-20 authorizing the City Manager to execute the 2025 Monterey Regional Stormwater Management Program (MRSWMP) Memorandum of Agreement ("MOA") with Monterey One Water.

2. Consider Approval of Resolution 2025-17 Designating The City to be a BEE CITY USA affiliate

3. Consider Approval of Resolution 2025-18 for a Memorial Bench Policy

6. OLD BUSINESS:

A. None

7. NEW BUSINESS:

A. Consider approving for first reading of an Ordinance amending Chapter 12.04 of the Del Rey Oaks Municipal Code relating to the definition of "Superintendent of Streets", sidewalk maintenance and repair, liability for injuries, and right-of-way maintenance

8. STAFF REPORTS:

A. Council Reports

9. CORRESPONDENCE:

A. Correspondence

10. Closed Session: As permitted by Government Code Section 54956 et. seq. the Council may adjourn to a Closed Session to consider specific matters dealing with certain litigation, personnel, or labor/real property negotiations.

A. Public Comment on Closed Session Items: Anyone wishing to address the City Council on an item to be discussed in closed session may do so now. There will be a time limit of not more than three minutes for each speaker. No action will be taken on matters brought up under this public comment period.

B. Closed Session Items:
2 1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Government Code § 54957 Employee performance evaluation of City Manager.

11. NEXT MEETING DATE: November 18, 2025 at 6:00pm , please note the meeting is scheduled for a week earlier due to the Thanksgiving Holiday

12. ADJOURNMENT
Information distributed to the Council at the meeting becomes part of the public record. A copy of written material, pictures, etc. must be provided to the secretary for- this purpose.

All enclosures and materials regarding these agenda items are available for public review at the Del Rey Oaks City Hall, 650 Canyon Del Rey Road, Del Rey Oaks. 3 PROCLAMATION
The City of Del Rey Oaks City Council
Hereby Honoring Filipino – American History Month
Whereas, on October 18, 1587, more than a century before the Mayflower crossed the Atlantic Ocean, the first “Luzones Indios,” as Filipinos were known in those days, arrived in Morro Bay, California after sailing across the Pacific Ocean as sailors on Spanish galleons; and Whereas, between 1906 and 1935, the first large wave of Filipino immigration to the United States began, as Filipinos were recruited to work in the agricultural industries, canneries, and on sugarcane plantations; and
Whereas, during World War II, approximately 200,000 Filipino soldiers, including thousands from California, fought under United States command to preserve the liberty of our country and win back the liberty of the Philippines; and
Whereas, between 1941 and 1959, a second wave of Filipino immigration began, as nurses, students, fiancées of World War II military personnel, veterans, and many Filipinos who had served in the United States Navy settled in Navy towns, including Alameda, where they created flourishing Filipino American communities; and
Whereas, in 1965, the third wave of Filipino immigration began after enactment of the Immigration and Nationality Act abolished “national origins” as the basis for immigration, allowing for much‐ needed Filipino medical professionals to come to the United States; and Whereas, October was first recognized as Filipino American History Month in California in 2009. During this month, Del Rey Oaks recognizes the lasting and significant contributions of Filipino Americans to our city and our nation, as educators and artists, politicians and laborers, veterans and judges. Every day, Filipino Americans continue to enrich our cultural, economic, intellectual, social, spiritual, and political lives; and
NOW, THEREFORE I, Scott Donaldson, Mayor of the City of Del Rey Oaks, do herby proclaim October as Filipino-American History Month.

Signed this 28nd day of October, 2025
_________________________________
Scott Donaldson, Mayor
4 Item A.

PROCLAMATION
The City of Del Rey Oaks City Council
Breast Cancer Awareness Month
WHEREAS, breast cancer is one of the most commonly diagnosed cancers among women; and WHEREAS, Breast Cancer Awareness Month began in 1985 as a partnership between the American Cancer Society and Imperial Chemical Industries Pharmaceuticals (AstraZeneca); and WHEREAS, many organizations, including the American Cancer Society and Susan G. Komen for the Cure, hold community events promoting awareness, raise funds for research and provide progress in how breast cancer is diagnosed and treated; and WHEREAS, in 2025, more than 300,000 new cases of breast cancer are expected to be diagnosed; and
WHEREAS, more than 43,000 women die from breast cancer each year in the United States; and WHEREAS, increased breast cancer screening increases early detection; reduces death; increases life expectancy; decreases late-stage cancer diagnoses; and increases five-year survival rates; and
WHEREAS, this is an opportunity for The City of Del Rey Oaks to “Go Pink” in October to raise awareness, promote early screening and honor those affected by breast cancer; NOW THEREFORE, that I, Scott Donaldson, Mayor of the City of Del Rey Oaks, on behalf of the City Council, do hereby recognizes October 2025, as National Breast Cancer Awareness Month.

Signed this 28
th day of October, 2025
_________________________________
Scott Donaldson, Mayor
5 Item B.

Proclamation Celebrating the 50th Anniversary of the City of Marina WHEREAS, the City of Marina, California, was incorporated on November 13, 1975, and in 2025 proudly marks 50 years as an incorporated municipality; and WHEREAS, Marina has grown from a small, close-knit community into a vibrant, diverse city known for its scenic coastal beauty, its welcoming neighborhoods, and its commitment to opportunity and innovation; and
WHEREAS, over the past five decades, the City of Marina has been a regional leader in protecting the environment, promoting higher education, fostering economic development, and supporting military and veteran communities; and
WHEREAS, Marina’s people have made invaluable contributions to the Monterey Peninsula and the broader region, enriching the cultural, civic, and economic life of all who call this area home; and WHEREAS, the neighboring cities of Del Rey Oaks and Marina share a proud history of collaboration, friendship, and mutual support as part of the greater Monterey County community; and WHEREAS, the City of Del Rey Oaks wishes to honor Marina’s legacy and celebrate its bright future as it enters its next half-century of civic leadership and community spirit; NOW, THEREFORE, BE IT RESOLVED, that the City of Del Rey Oaks, on behalf of its residents, extends its warmest congratulations to the City of Marina on the occasion of its 50th Anniversary and joins in celebrating this remarkable milestone; and
BE IT FURTHER RESOLVED, that the City of Del Rey Oaks commends Marina’s leaders, residents, and community partners—past, present, and future—for their vision, perseverance, and dedication to making Marina a thriving city and a valued neighbor.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Del Rey Oaks to be affixed this 28th day of October, 2025.
______________________________
Scott Donaldson, Mayor
City of Del Rey Oaks, California
6 Item C.

PROCLAMATION
The City of Del Rey Oaks City Council
LGBTQ+ History Month
Whereas, the path towards LGBTQ+ equality and liberation has been paved by courageous persons who have fought for the right to love and be loved, and their positive societal contributions of advancing areas of diversity, inclusion, equity, and respect deserve recognition; and
Whereas, LGBTQ+ History Month celebrates and commemorates those who fought for equal rights and services for the LGBTQ+ community; and is a means of educating others, promoting a culture of acceptance and inclusivity, and advancing equality for all; and
Whereas, the City of Del Rey Oaks is proud of its diverse community; committed to equality for individuals of all sexual orientations, gender identities and gender expressions; and engages with community partners to provide safe spaces for LGBTQ+ individuals and their families to receive culturally sensitive services; and Whereas, today Del Rey Oaks endeavors to eliminate prejudice wherever it exists, recognize the multitude of identities that make each of us unique individuals, and envision a safe, inclusive world that allows all members of society to live openly and truthfully;
Now, Therefore I, Scott Donaldson, Mayor of the City of Del Rey Oaks, on behalf of the City Council, do hereby proclaim the month of October, 2025 as LGBTQ+ History Month.

Signed this 28
th day of October, 2025
_________________________________
Scott Donaldson, Mayor
7 Item D.

City of Del Rey Oaks
City Hall
650 Canyon Del Rey Blvd
Del Rey Oaks, CA 93940
Action Minutes
Tuesday, September 23, 2025
6:00 PM
City Council – Regular Meeting
Del Rey Oaks City Council
Scott Donaldson – Mayor
Jeremy Hallock – Vice Mayor
John Uy – Councilmember
Kim Shirley – Councilmember
Mike Burger – Councilmember
8 Item 1.
6:00 PM – Called to Order:

The meeting was called to order by Mayor Donaldson
Roll Call: Present: Vice Mayor Hallock, Councilmember Shirley, Councilmember Burger, and Mayor Donaldson.

Absent: Councilmember Uy
Also Present: City Manager Guertin, City Attorney Lorca, City Clerk Minami, and Administrative Services Technician Matthews
Pledge of Allegiance:

Led by Mayor Donaldson
Public Comment:

Patrice Vecchione: Lack of regard for the public. The trees on Carlton Drive were removed without any notice. Ethically, residents should have been informed beforehand.

The removed tree is affecting her yard and the shade. Was told the trees had bark beetles and were a hazard, but there isn’t a report to show for it. Asks for a report.

Cecilia Carrasco: Read a statement to Council regarding lack of Police involvement and enforcement of the no-smoking ordinance at The Oaks Condominiums that was passed in 2024. Asks for help in enforcing the ordinance and the rules at the Oaks.

Helen Birdsong: Reads from Ordinance: City Manager “shall” designate enforcement.

Asks for a return call from the Chief of Police, still waiting after leaving her phone number for him to call her back.

Gary Kreeger: Mentions the Vacancy Ordinance and asks Council to consider it. Asks the City to pull the weeds on the CNPS land, it’s a bad look for the City not to cooperate with them.

PROCLAMATIONS:

Mayor Donaldson reads excerpts from the following proclamations:

A. National Suicide Prevention Month
B. National Hispanic Heritage Month
C. Stormwater Awareness Week
CONSENT AGENDA:

A. MINUTES: (CEQA: as to all, not a project per Guidelines Article 20, Section 15378)

1. August 26, 2025 City Council Meeting Minutes
B. MONTHLY REPORTS: (CEQA: as to all, not a project per Guidelines Article 20, Section 15378)

1. Fire Department Response Report, August 2025

2. Police Activity Report, August 2025

3. Financial Reports, August 2025
9 Item 1.

C. MISCELLANEOUS: (CEQA: as to all, not a project per Guidelines Article 20, Section 15378)

1. Consider Approval of Contract with City of Seaside for Street Sweeping Services and Budget Modification to include Approval of Resolution 2025-16

2. Consider Budget Amendments to Appropriate Regional Surface Transportation Program (RSTP) Funds and Adjust SB1 Allocation for the Work Avenue Drainage Improvement Project
PUBLIC COMMENT:

None
A motion was made by Councilmember Shirley, seconded by Councilmember Hallock, to Approve the Consent Agenda as presented.

Motion passed unanimously 4-0
OLD BUSINESS:

None
NEW BUSINESS:

A. Consider Council Direction Regarding Development of a Memorial Bench Policy City Manager Guertin: Shares the slide show to present how other Cities have developed a Memorial Bench Policy and ideas to get direction. The main question is, does the Council want a Memorial Bench Policy in place for the City? Reviews concept and asks for direction on the following ideas:
*Application process and approvals: Staff approval
*Bench locations and placement strategies: Staff assigns to avoid over-concentration *Cost recovery and fees: Full cost recovery, update annually * Permit terms and renewals: 5-year renewable vs 10-15 years but recommends 7-10 year term.
*Maintenance responsibilities: City (Structural), permittee (cosmetic) *Plaque standards: Standardized format, staff-approved
*Transferability and removal provisions: Removal allowed for safety/public need *Only for residents who have passed away
Mayor Donaldson: Great way to honor and memorialize folks.

Councilmember Hallock: Beautiful idea. Likes 10 years. Can they take it with them when they move?
City Manager Guertin: No.

Councilmember Shirley: In support of it and agrees with City Manager Guertin.

Maybe if the person is strongly tied to DRO, but not a resident (?). Likes after 10 years, no renewal. What kind of material?
10 Item 1.

City Manager Guertin: Composite because it will last longer than wood.

Councilmember Burger: Speaks of the situations that occur in Pacific Grove at his business.

Suggests around the park for location plan. Small discount for 10 years. $50.00 annual maintenance fee. No statues should be allowed. Have a skateboard deterrent.

Mayor Donaldson: Standard size and font. Renewal needs to be addressed in policy. City Manager shall decide on the location. Over-the-counter approval will work.

PUBLIC COMMENT:

Mike Hayworth: Verbiage needs to be approved ahead of time.

Cecilia Carrasco: Excellent idea.

Gary Kreeger: Great idea to have a policy and likes the idea of composite.

Celine Pinet: It is welcoming

PUBLIC COMMENT CLOSED
STAFF REPORTS:

A. Council Reports are in the packet
Closed Session: As permitted by Government Code Section 54956 et. seq. the Council may adjourn to a Closed Session to consider specific matters dealing with certain litigation, personnel, or labor/real property negotiations.

A. Public Comment on Closed Session Items: Anyone wishing to address the City Council on an item to be discussed in closed session may do so now.

There will be a time limit of not more than three minutes for each speaker.

No action will be taken on matters brought up under this public comment period.

No Public Comment
Adjournment to closed session at 6:50 pm
B. Closed Session Items:

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8) Property: APNS: 031-191-026-000, 031-191-027-000 and 031-191-028-000 Agency Negotiators: John Guertin and Alex Lorca
Negotiating Parties: City of Del Rey Oaks and City Ventures Under Negotiation: Price and terms of payment
CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8) Property: 899 Rosita Rd, Del Rey Oaks, CA 93940 (APN 012-551-006-000) Agency Negotiator: City Manager John Guertin Negotiating Parties: City of Del Rey Oaks and Hana Gardens Del Rey Oaks (Del Rey Oaks Garden Center) Under Negotiation: Price and Terms of Payment
11 Item 1.

Meeting commenced to open session:

City Attorney Lorca: Direction was given to staff, and no decision or action was made.

NEXT MEETING DATE: Tuesday, October 28, 2025 at 6:00 pm ADJOURNMENT: 7:50 pm
Attest:___________________________________________ Date:--------------------------------------- 12 Item 1.
13 Item 1.
14 Item 1.
1 City Council Report
Sept 2025
Case # Date Offense Code 1 Offense Code Description
DROMPADOJResidentialCommercial
25-212 09/01/2025 Information Only Information Only X X 25-213 09/02/2025 Medical Emergency Medical Emergency X X 25-214 09/04/2025 Death Investigation Death Investigation X X 25-215 09/05/2025 532(A) PC Identity Theft X X
25-216 09/09/2025 Information Only Information Only X X 25-217 09/09/2025 12500(A) VC Unlicensed Driver X
25-218 09/10/2025 Information Only Information Only X X 25-219 09/10/2025 374.3(H)(1) PC Illegal Dumping X X
25-220 09/10/2025 ACN Accident Non Injury X X
25-221 09/10/2025 374.3(H)(1) PC Illegal Dumping X X
25-222 09/15/2025 Information Only Information Only X X 25-223 09/16/2025 Civil Civil Matter X X
25-224 09/17/2025 Lost Property Lost Property X X
25-225 09/18/2025 Lost Property Lost Property X X
25-226 09/19/2025 Information Only Information Only X X 25-227 09/19/2025 20002(A)(1) VC Hit and Run X X
25-228 09/20/2025 Information Only Information Only X X 25-229 09/21/2025 5150 W&I 72 hour hold X X
25-230 09/22/2025 Information Only Information Only X X 25-231 09/22/2025 602(O) PC Trespass X X
25-232 09/24/2025 Information Only Information Only X X 25-233 09/24/2025 Lost Property Lost Property X
25-234 09/25/2025 594(A)(3) PC Vandalism X X
25-235 09/25/2025 Information Only Information Only X X 25-236 09/29/2025 ACN Accident Non Injury X X
25 Cases
Chris Bourquin - Chief
15 Item 2.
2 Calls for Service Case Reports
Month YTD Month YTD
306 2,660 25 236
Alarms Citations
Residential Commercial MPAD Moving Parking Warning
Mo. YTD Mo. YTD Mo. YTD Mo. YTD Mo. YTD Mo. YTD
0 10 1 19 7 56 34 151 31 160 36 103
16 Item 2.

Offense Reported
in 2025
Reported
in 2024
Percent
Change
Offenses
Cleared
Percent
Cleared
Percent Of
Category
Rate Per
100,000*
Murder 0 0 NA 0 0.00% 0.00% NA
Negligent Manslaughter 0 0 NA 0 0.00% 0.00% NA
Justifiable Homicide 0 0 NA 0 0.00% 0.00% NA
Non-consensual Sex Offenses:

Rape 0 0 NA 0 0.00% 0.00% NA
Sodomy 0 0 NA 0 0.00% 0.00% NA
Sexual Assault with Object 0 0 NA 0 0.00% 0.00% NA
Fondling 0 0 NA 0 0.00% 0.00% NA
Aggravated Assault 0 1 -100.00% 0 0.00% 0.00% NA
Simple Assault 1 4 -75.00% 0 0.00% 100.00% NA
Intimidation 0 0 NA 0 0.00% 0.00% NA
Kidnapping/Abduction 0 0 NA 0 0.00% 0.00% NA
Consensual Sex Offenses:

Incest 0 0 NA 0 0.00% 0.00% NA
Statutory Rape 0 0 NA 0 0.00% 0.00% NA
Human Trafficking, Commercial
Sex Acts
0 0 NA 0 0.00% 0.00% NA
Human Trafficking, Involuntary
Servitude
0 0 NA 0 0.00% 0.00% NA
Crimes Against Persons Total 1 5 -80% 0 0.00% 25% NA
Robbery 0 0 NA 0 0.00% 0.00% NA
Burglary/Breaking & Entering 0 0 NA 0 0.00% 0.00% NA
Larceny/Theft Offenses 1 4 -75.00% 1 100.00% 33.33% NA
Motor Vehicle Theft 0 0 NA 0 0.00% 0.00% NA
Arson 0 0 NA 0 0.00% 0.00% NA
Destruction Of Property 0 1 -100.00% 0 0.00% 0.00% NA
Counterfeiting/Forgery 0 0 NA 0 0.00% 0.00% NA
Fraud Offense 2 1 100.00% 0 0.00% 66.67% NA
Embezzlement 0 0 NA 0 0.00% 0.00% NA
Extortion/Blackmail 0 0 NA 0 0.00% 0.00% NA
Bribery 0 0 NA 0 0.00% 0.00% NA
Stolen Property Offenses 0 0 NA 0 0.00% 0.00% NA
Crimes Against Property Total 3 6 -50% 1 33.33% 75% NA
Drug/Narcotic Violations 0 1 -100.00% 0 0.00% 0.00% NA
Drug Equipment Violations 0 1 -100.00% 0 0.00% 0.00% NA Gambling Offenses 0 0 NA 0 0.00% 0.00% NA
Pornography/Obscene Material 0 0 NA 0 0.00% 0.00% NA
Prostitution 0 0 NA 0 0.00% 0.00% NA
Weapons Law Violation 0 0 NA 0 0.00% 0.00% NA
Animal Cruelty 0 0 NA 0 0.00% 0.00% NA
Crimes Against Society Total 0 2 -100% 0 0.00% 0.00% NA Agency: All
Total Group "A" Offenses 4 13 -69.23% 1 25% 100% NA
Statewide Crime Profile * Adjusted population base: 1 2025 Crime in California

Note: The Rate per 100,000 will be 'NA' when the Adjusted Population Base is Zero.

Group A Offense Report
Beginning Date: 08/01/2025 Ending Date: 08/31/2025
Printed On: 09/01/2025

Page 1 of 1 ends

17 Item 2.

Rape 0 0 NA 0 0.00% 0.00% NA
Sodomy 0 0 NA 0 0.00% 0.00% NA
Sexual Assault with Object 0 0 NA 0 0.00% 0.00% NA
Fondling 0 0 NA 0 0.00% 0.00% NA
Aggravated Assault 3 3 0.00% 1 33.33% 37.50% NA
Simple Assault 3 6 -50.00% 2 66.67% 37.50% NA
Intimidation 2 3 -33.33% 1 50.00% 25.00% NA
Kidnapping/Abduction 0 0 NA 0 0.00% 0.00% NA
Consensual Sex Offenses:

Incest 0 0 NA 0 0.00% 0.00% NA
Statutory Rape 0 0 NA 0 0.00% 0.00% NA
Human Trafficking, Commercial
Sex Acts
0 0 NA 0 0.00% 0.00% NA
Human Trafficking, Involuntary
Servitude
0 0 NA 0 0.00% 0.00% NA
Crimes Against Persons Total 8 12 -33.33% 4 50% 22.86% NA Robbery 1 0 NA 1 100.00% 3.85% NA
Burglary/Breaking & Entering 1 2 -50.00% 1 100.00% 3.85% NA Larceny/Theft Offenses 9 22 -59.09% 6 66.67% 34.62% NA
Motor Vehicle Theft 1 1 0.00% 1 100.00% 3.85% NA
Arson 0 1 -100.00% 0 0.00% 0.00% NA
Destruction Of Property 4 10 -60.00% 3 75.00% 15.38% NA Counterfeiting/Forgery 1 1 0.00% 0 0.00% 3.85% NA
Fraud Offense 7 8 -12.50% 0 0.00% 26.92% NA
Embezzlement 0 0 NA 0 0.00% 0.00% NA
Extortion/Blackmail 0 0 NA 0 0.00% 0.00% NA
Bribery 0 0 NA 0 0.00% 0.00% NA
Stolen Property Offenses 2 2 0.00% 2 100.00% 7.69% NA
Crimes Against Property Total 26 47 -44.68% 14 53.85% 74.29% NA Drug/Narcotic Violations 1 7 -85.71% 1 100.00% 100.00% NA Drug Equipment Violations 0 4 -100.00% 0 0.00% 0.00% NA Gambling Offenses 0 0 NA 0 0.00% 0.00% NA
Pornography/Obscene Material 0 1 -100.00% 0 0.00% 0.00% NA Prostitution 0 0 NA 0 0.00% 0.00% NA
Weapons Law Violation 0 4 -100.00% 0 0.00% 0.00% NA
Animal Cruelty 0 0 NA 0 0.00% 0.00% NA
Crimes Against Society Total 1 16 -93.75% 1 100% 2.86% NA Agency: All
Total Group "A" Offenses 35 75 -53.33% 19 54.29% 100% NA Statewide Crime Profile * Adjusted population base: 1 2025 Crime in California

Note: The Rate per 100,000 will be 'NA' when the Adjusted Population Base is Zero.

Group A Offense Report
Beginning Date: 01/01/2025 Ending Date: 08/31/2025
Printed On: 09/01/2025

Page 1 of 1 ends

18 Item 2.

Staff Report
DATE: October 28, 2025
TO: Honorable Mayor and Members of the City Council
FROM: John Guertin, City Manager
SUBJECT: Receive September 2025 Financial Reports
CEQA: This action does not constitute a “project” as defined by the California Environmental Quality Act (CEQA) guidelines section 15378 as it is an administrative activity of the City that will not result in direct or indirect physical changes in the environment.

Consideration
Approve September 2025 Financial Reports.

Background
The Members of the City Council routinely receive financial reports for the previous month.

Summary & Discussion
Attached are the September 2025 financial reports.
• September 2025 Cash and Investments – The report shows where the City’s funds are invested. The City continues to have a healthy cash balance of $12,516,446, much of which is restricted for specific purposes.
• September 2025 Check Register –This is a listing of all the payments issued during the month.

The total checks issued are $190,289.
• September 2025 General Fund Summary – This is a one-page summary of the General Fund summarized as follows:
19 Item 3.

At 25.00% of the year (3 months) the revenues are at 24% due to all revenues received from Business Licenses, Transient Occupancy Tax, and Interest Earned. For the month of September 2025, the General Fund shows a deficit net revenue over expenditure of $236,063. The expenditure is 28% of the budget due to all the payments made at the beginning of the year for FY 2026 UAL, Insurances-Liability, Workers Comp & Property. • September 2025 Statement of Revenues and Expenditures – shows fiscal year-to-date actuals in comparison with FY 2025-26 Budget. Please note that the carryovers from other funds have been recorded.
• Encumbrance Summary Report represents the purchase orders with a total outstanding balance of $627,808.

Fiscal Impacts
None. This is informational only.

Recommendation
Staff recommend receiving the reports.

ATTACHMENTS:
• Cash and Investments 2025-09
• Check/Voucher Register 2025-09
• General Fund Summary 2025-09
• Statement of Revenues & Expenditures 2025-09
• Encumbrance Summary 2025-09
Respectfully Submitted,
______________________________
John Guertin, City Manager
20 Item 3.

Accounts
Unrestricted
General Checking $ 617,599
Cash with TDS-Parking $ 500
Local Agency Investment Fund
Reserve for Economic Uncertainties $ 1,652,182 4.212%
Unappropriated Funds $ 1,526,865 4.212%
Total Unrestricted $ 3,797,146
Restricted
PARS-115 Trust Fund $ 384,256
Dev - Monterey Peninsula Partner $ 9,063
Fidelity Title Escrow Acct - GJM/SBR Intersection $ 1,056,168 Fidelity Title Escrow Acct - SBR Construction $ 7,269,813 Total Restricted $ 8,719,300
Total Cash and Investments $ 12,516,446
City of Del Rey Oaks
Summary of Cash & Investments
As of September 30, 2025
1 21
Item 3.

Check Number Payee Transaction Description Check Amount 23035 A.F. Electric, Inc. New GFI Outlet $ 380.00
23036 AFLAC Premium 2025-08 1,824.24
23037 AT&T Internet City Hall & PD Service Period 08-13-25 to 09-12-25 203.30 23038 AT&T MOBIILITY Internet Service Period 08-19 to 09-18-25 68.75 23039 BLUE360 MEDIA California Vehicle Code Book 208.85 23040 CALIFORNIA-AMERICAN WATER Service Period 07/22/20 to 08/20/2025 76.26 CALIFORNIA-AMERICAN WATER Service Period 07/22/2025 - 08/20/2025 339.52 CALIFORNIA-AMERICAN WATER Service Period 07/22/2025 to 08/20/2025 770.22 23041 CHRIS SALOPEK Federal Drone Training 8/26-8/28/2025 631.40 23042 Hana Gardens Del Rey Oaks Supplies 94.38
23043 I.M.P.A.C.GOVERNM'T SER 5564-9924 2025-08 5,212.12 23044 JAMES DE CHALK Janitorial Services 2025-08 700.00 23045 LIEBERT, CASSIDY AND WHITMORE Employment Matters 420.00 23046 MCCLEOA MCCLEOA Dues FY 2025/2026 500.00
23047 Napa Auto Parts Auto Parts 8.18
23048 NEILL ENGINEERS CORP Rosita Road Emergency Repair FY 24/25 1,421.00 23049 ODP Business Solutions, LLC Supplies 57.00
23050 PG&E Service Period 07/22/2025 to 08/19/2025 2,549.46 23051 Pitney Bowes Bank Inc. Purchase Power Postage Meter Refill 2025-08 209.80 23052 PRECISION ALARMS AND AUTOMATION, INC. Alarm Inspections & Monitoring 2025-09 170.00 23053 Peace Officers Research Association of California ASSN ID #3163 2025-08 48.00 Peace Officers Research Association of California ASSN ID#3162 PORAC 2025-08 283.00 23054 STATE OF CALIFORNIA - DOJ Acct#145168 -Fingerpring Apps & Peace Officers- Billed 51.00 23055 THOMAS DOWSON FTO Update Course 08/26-08/29/25 526.40 23056 Verizon Service Period 7/24/25-8/23/25 118.03
23057 VSP Vision Premium 2025-09 234.63
23058 G.P.S. SOLUTIONS August Plan Checking & Building Inspection Services 3,131.80 23059 AT&T Airport Internet Service Period 08/25/25 to 09/24/25 84.89 AT&T Telephone Service Period 09-03-25 to 10-02-25 49.91 23060 AT&T MOBIILITY Aircard Service Period 07/03/25 to 08/02/25 & 8/3/25 to 09/2/25 80.48 AT&T MOBIILITY Telephone Service Period 09-03-25 to 10-02-25 303.42 23061 CALIFORNIA POLICE CHIEFS ASSOC. FY 25-26 CPCA Associate Membership Dues 170.00 CALIFORNIA POLICE CHIEFS ASSOC. Technology Confrence 600.00 23062 CHAVAN AND ASSOCIATES, LLP 2024/25 Audit - City Audit, Phase 1 & City Audit 2024/25 - Measure X 14,285.00 23063 ClearGOV FY25-26 Budget Software 14,000.00
23064 CoPower Dental Premiums 2025-10 2,347.50
23065 COASTAL ROOTS HOSPITALITY EVENTS & CATERIN City Manager Luncheon Catering 9/19/2025 1,190.54 23066 CORELOGIC SOLUTIONS, LLC. Software 2025-08 163.91 23067 Dell Financial Services LLC Power Edge R660xs Server 5,276.34 23068 ECONOMIC&PLANNING SYSTEMS, INC. Project 182121 DRO Fort Ord DA Negotiations 3,150.00 23069 FENTON & KELLER City Attorney General Services 3,428.97 FENTON & KELLER Public Records Act Request 1,462.50
23070 HOME DEPOT CRC Supplies 2025-08 1,286.38
23071 MBS BUSINESS SYSTEMS, INC. Konika Minolta Copier - Billing Period 08/24/25 to 11/23/25 666.41 23072 MONTEREY BAY TECHNOLOGIES, INC. Cyber Power 1500VA Powersupply UPS for Council Chambers 163.86 MONTEREY BAY TECHNOLOGIES, INC. IT Services Retainer 2025-09 1,800.00 23073 NORTH BAY PENSIONS GASB 75 & GASB 68 FY 2025 Audit 2,400.00 23074 ODP Business Solutions, LLC Supplies 96.34
23075 PG&E Service Period 08/12/2025 - 09/10/2025 80.25 23076 Pitney Bowes Global Financial Servies LLC Postage Meter Refill 2025-05 205.46 23077 PURE WATER Supplies 2025-09 51.00
23078 Raquel Barata Park West Refund 10/5/2025 120.00
23079 REGIONAL GOVERNMENT SERIVCES Accounting Services 2025-07 20,360.73 23080 RingCentral, Inc. Service Period 08/29/2025 to 09/28/2025 330.72 23081 Rodriguez Tree Service, LLC. Remove 3 infested trees on Carlton 4,500.00 23082 RON FUCCI FY25/26 Wellness - Fucci 202.00
23083 SOFTWARE SIMPLIFIED, INC. Software Simplified 281.25 23084 SOUTH BAY REGIONAL PUBLIC SAFETY TRAINING Field Training Officer Update 7/21-7/23/25 337.00 23085 Stericycle, Inc. Shred Service 2025-08 181.41
23086 TERMINIX, INC. Pest Control 2025-08 115.24
23087 Transunion Risk & Alternative Data Solutions, Inc. Subject Name Search Service 75.00 23088 US Bank Equipment Finance Konika Minolta Copier Lease 2025-07 397.84 US Bank Equipment Finance Konika Minolta Copier Lease 2025-08 135.64 City of Del Rey Oaks
Check/Voucher Register
From 09/01/2025 Through 09/30/2025
2 22
Item 3.

Check Number Payee Transaction Description Check Amount City of Del Rey Oaks
Check/Voucher Register
From 09/01/2025 Through 09/30/2025
23089 MONTEREY COUNTY BUSINESS COUNCIL Cities Membership FY25/26 500.00 23090 MONTEREY COUNTY DISTRICT ATTORNEY FY 2023/2024 & 2024/2025 Blood Alcohol Costs 325.72 23091 County of Monterey 911 FY 2025/26 QTR 2 19,018.00 ACH 7-11 Aug 7-Eleven Mastercard PD & PW Fuel Charges 2025/08 2,744.46 ACH 7-11 Aug001 P.E.R.S.-HEALTH CalPERS 1800 Health 09/2025 37,090.46 ACH PERS 09/12 PERS CalPERS 1900 457 (09/18) Contribution 09/15/2025 3,450.00 PERS PERS 3100 Contribution Retirement 08/23-09/05/25 - Plan 26934 2,388.06 PERS PERS 3100 Contribution Retirement 8/23-9/05/25 -Plan 1364 645.90 PERS PERS 3100 Contribution Retirement 8/23-9/05/25 -Plan 25623 4,613.75 PERS PERS 3100 Contribution Retirment 8/23-9/05/25 -Plan 1365 3,682.50 ACH PERS 09/26 PERS CalPERS 1900 457 (09/26) Contribution 09/30/2024 3,450.00 PERS PERS 3100 Contribution Retirement 09/06/25 – 09/19/25 – Plan 1364 654.74 PERS PERS 3100 Contribution Retirement 09/06/25 – 09/19/25 – Plan 25623 4,285.06 PERS PERS 3100 Contribution Retirement 09/06/25 – 09/19/25 – Plan 26934 2,448.62 PERS PERS 3100 Contribution Retirment 9/6-9/19/25 -Plan 1365 3,673.97 ACH PERS GASB CAL PERS ACH CALPERS GASB-68 FY25 700.00
Report Total $ 190,288.57
3 23
Item 3.

FY 2026
Budget
September
2025
Actual
FY 2026
YTD Actual
Percent
Collected/Spent
Revenue
Property Taxes 000 867,500.00 - - 0%
Sales Tax 000 1,189,000.00 89,904.67 317,512.80 27%
Other Taxes 000 551,400.00 33,492.83 140,490.54 25%
Licenses and Permits 000 322,700.00 12,944.90 260,245.96 81% Fines and Forfeitures 000 25,100.00 1,371.10 4,678.19 19% Other Revenue 000 205,700.00 2,594.14 49,651.02 24%
Grants 000 247,500.00 9,809.63 31,472.66 13%
Airport Police Services 210 1,489,000.00 133,449.00 360,008.50 24% Current Services 193,300.00 9,496.67 50,731.37 26%
Total Revenue 5,091,200.00 293,062.94 1,214,791.04 24%
Expenditures
Council 110 30,400.00 1,206.32 4,256.97 14%
City Clerk 111 648,200.00 38,349.53 213,359.17 33%
City Manager 120 338,400.00 22,183.54 100,643.42 30%
Finance 130 236,000.00 50,476.98 52,549.09 22%
Legal 150 89,300.00 4,200.46 4,798.71 5%
Planning & Building Regulation 160 150,400.00 3,150.00 15,630.31 10% Government Buildings 180 20,200.00 688.05 1,566.27 8%
Non-Departmental 190 56,800.00 1,001.03 17,909.40 32%
Police 210 2,998,900.00 177,162.62 969,974.16 32%
Fire/Animal Control 220 243,300.00 - - 0%
Public Works/Streets 311 256,800.00 17,578.55 65,849.11 26% Parks/Recreation 411 109,600.00 1,040.59 4,317.50 4%
Total Expenditures 5,178,300.00 317,037.67 1,450,854.11 28% Excess(Deficit) of Revenue Over
Expenditures
(87,100.00) (23,974.73) (236,063.07)
City of Del Rey Oaks
Statement of Revenues and Expenditures
100 - General Fund
From 09/01/2025 Through 09/30/2025
4 24
Item 3.

City of Del Rey Oaks
Statement of Revenues and Expenditures
100 - General Fund
From 9/1/2025 Through 9/30/2025
Budget
FY 2026
2025 Actual
September
Actual
FY 2026 YTD
Collected/Spent
Percent
Revenue
Property Taxes
Non Department Specific 000
P/T-Secured 41110 599,800.00 0.00 0.00 0.00%
P/T-Unsecured 41120 31,200.00 0.00 0.00 0.00%
P/T-Prior Secured 41130 6,200.00 0.00 0.00 0.00%
Prior Unsecured 41140 100.00 0.00 0.00 0.00%
P/T-Unitary Tax 41150 12,500.00 0.00 0.00 0.00%
P/T-Supplemental Roll
(SB813)
41160 12,400.00 0.00 0.00 0.00%
Property Tax - VLF 41170 204,500.00 0.00 0.00 0.00%
Prop Tax-Interest/Penalty 41180 800.00 0.00 0.00 0.00%
Total Non Department Specific 867,500.00 0.00 0.00 0.00% Total Property Taxes 867,500.00 0.00 0.00 0.00%
Sales Tax
Non Department Specific 000
Sales Tax 42210 409,000.00 30,586.32 103,981.77 25.42%
Sales Tax - 145 (Measure
S-1%)
42220 520,000.00 39,545.50 142,550.49 27.41%
Sales Tax -409 (Measure R
1/2%)
42221 260,000.00 19,772.85 70,980.54 27.30%
Total Non Department Specific 1,189,000.00 89,904.67 317,512.80 26.70% Total Sales Tax 1,189,000.00 89,904.67 317,512.80 26.70% Other Taxes
Non Department Specific 000
Cannabis Tax 42222 100,000.00 17,260.51 26,058.17 26.05% Transient Occupancy Tax 42230 229,500.00 15,033.32 82,282.73 35.85% Property Transfer Tax 42250 8,700.00 1,199.00 1,199.00 13.78% Sewer Impact 42290 22,000.00 0.00 0.00 0.00%
Gas Franchises 42761 8,200.00 0.00 0.00 0.00%
Electric Franchises 42762 22,000.00 0.00 0.00 0.00%
Garbage Franchises 42763 110,000.00 0.00 25,497.64 23.17% Cable Tv Franchises 42764 26,000.00 0.00 5,453.00 20.97% Water Franchises 42765 25,000.00 0.00 0.00 0.00%
Total Non Department Specific 551,400.00 33,492.83 140,490.54 25.48% Total Other Taxes 551,400.00 33,492.83 140,490.54 25.48% Licenses and Permits
Non Department Specific 000
STR Annual Licenses Fee 42231 0.00 2,000.00 3,368.24 0.00% Business Licenses 42310 225,000.00 1,918.59 228,455.77 101.53% HOUP (Home Occupational
User Permit)
42311 0.00 0.00 1,600.00 0.00%
SB1473 Environmental
Assessment Fee
43312 100.00 14.60 42.60 42.60%
Building Permits 43320 59,000.00 5,222.16 17,451.68 29.57% Strong-Motion Instrumental
Program (SMIP) Fees
43322 200.00 48.07 136.69 68.34%
Cannabis Business Permit 43325 5,000.00 0.00 0.00 0.00% Plan Check Fees 43330 18,000.00 2,325.60 6,425.10 35.69% Encroachment/Street
Opening Permits Fees
43340 8,000.00 0.00 0.00 0.00%
Plumbing Permits 43350 3,400.00 0.00 298.00 8.76%
Electrical Permits 43360 3,000.00 960.88 1,147.88 38.26% 5 25
Item 3.

City of Del Rey Oaks
Statement of Revenues and Expenditures
100 - General Fund
From 9/1/2025 Through 9/30/2025
Budget
FY 2026
2025 Actual
September
Actual
FY 2026 YTD
Collected/Spent
Percent
Tree Removal Permits 43361 0.00 200.00 500.00 0.00%
AVAILABLE 43362 0.00 0.00 300.00 0.00%
Other Licenses/Permits 43390 1,000.00 0.00 0.00 0.00%
Day Use Permits (Park only) 48911 0.00 120.00 240.00 0.00% Old Town Hall Rental Fee 48912 0.00 135.00 280.00 0.00% Total Non Department Specific 322,700.00 12,944.90 260,245.96 80.65% Total Licenses and Permits 322,700.00 12,944.90 260,245.96 80.65% Fines and Forfeitures
Non Department Specific 000
Fines & Forfeitures 45000 2,600.00 282.10 909.19 34.96% Vehicle Code Fines 45510 5,500.00 25.00 80.00 1.45%
Parking and Admin Fines 45512 17,000.00 1,064.00 3,689.00 21.70% Total Non Department Specific 25,100.00 1,371.10 4,678.19 18.64% Total Fines and Forfeitures 25,100.00 1,371.10 4,678.19 18.64% Other Revenue
Non Department Specific 000
SB1186 Disability Access
Fund
43311 1,000.00 80.00 413.00 41.30%
Interest Earned 46100 185,000.00 0.00 34,440.99 18.61%
Interest Earned-PARS 46101 15,000.00 0.00 6,477.43 43.18% HOPTR 47130 1,200.00 0.00 0.00 0.00%
Vehicle License Collection 47140 2,500.00 2,414.14 2,414.14 96.56% Miscellaneous Refunds 48930 1,000.00 100.00 5,905.46 590.54% Total Non Department Specific 205,700.00 2,594.14 49,651.02 24.14% Total Other Revenue 205,700.00 2,594.14 49,651.02 24.14% Grants
Non Department Specific 000
COPS 47240 194,000.00 8,333.37 25,000.03 12.88%
SB1383 Organics Recycling 47243 14,000.00 0.00 1,250.00 8.92% Prop 172 47750 20,000.00 1,476.26 4,721.13 23.60%
Wellness Program 47760 7,500.00 0.00 0.00 0.00%
Police Grants & Other
Reimbursements
47780 5,000.00 0.00 0.00 0.00%
POST Reimbursements 47781 7,000.00 0.00 501.50 7.16%
Total Non Department Specific 247,500.00 9,809.63 31,472.66 12.72% Total Grants 247,500.00 9,809.63 31,472.66 12.72%
Airport Police Services
Police 210
Airport Police Services 48220 1,489,000.00 133,449.00 360,008.50 24.17% Total Police 1,489,000.00 133,449.00 360,008.50 24.18%
Total Airport Police Services 1,489,000.00 133,449.00 360,008.50 24.18% Current Services
Non Department Specific 000
Rental Income - Garden
Center
46815 18,000.00 3,000.00 6,000.00 33.33%
Rental Income - Airport RV 46816 39,600.00 3,867.50 11,803.38 29.80% Rental Income - PW Bldg
(CHC Enterprise)
46817 24,000.00 2,000.00 6,000.00 25.00%
Police Service Fees 48210 1,000.00 0.00 130.00 13.00%
Police Services-Special
Events
48211 35,000.00 0.00 17,000.00 48.57%
Public Events 48212 5,000.00 0.00 0.00 0.00%
Use Permits 48805 52,000.00 200.00 2,140.00 4.11%
6 26
Item 3.

City of Del Rey Oaks
Statement of Revenues and Expenditures
100 - General Fund
From 9/1/2025 Through 9/30/2025
Budget
FY 2026
2025 Actual
September
Actual
FY 2026 YTD
Collected/Spent
Percent
Maps/Publications 48810 100.00 0.00 0.00 0.00%
Property Inspections 48825 4,500.00 0.00 1,015.00 22.55% Miscellaneous Revenue 48840 10,000.00 0.00 3,563.00 35.63% Credit Card Processing Fee 48841 0.00 189.17 879.99 0.00% LAFCO Refund & Interest for
FORA
48842 400.00 0.00 0.00 0.00%
Rental - Park 48910 3,700.00 240.00 2,200.00 59.45%
Total Non Department Specific 193,300.00 9,496.67 50,731.37 26.24% Total Current Services 193,300.00 9,496.67 50,731.37 26.24% Total Revenue 5,091,200.00 293,062.94 1,214,791.04 23.86% Expenditures
Council 110
Council Member Stipend 61115 7,500.00 525.00 1,575.00 21.00% Medicare-ER 61130 200.00 7.61 22.83 11.41%
Social Security-ER 61131 500.00 32.55 97.65 19.53%
Unemployment Ins-Fed &
State
61132 100.00 3.15 9.45 9.45%
Dental Expense 61135 8,900.00 638.01 2,552.04 28.67%
Materials/Supply 62410 200.00 0.00 0.00 0.00%
Membership
Dues-Professional Org
64550 2,500.00 0.00 0.00 0.00%
Strategic Planning 64570 5,000.00 0.00 0.00 0.00%
Misc Expenses 64580 2,500.00 0.00 0.00 0.00%
Travel Expenses 64610 3,000.00 0.00 0.00 0.00%
Total Council 30,400.00 1,206.32 4,256.97 14.00%
City Clerk 111
Payroll 61105 252,300.00 20,480.80 65,574.00 25.99%
Overtime 61110 5,000.00 539.28 1,069.83 21.39%
PERS UAL - After 06/30/18 61123 11,100.00 0.00 890.00 8.01% PERS UAL-Before 06/30/2018 61124 41,000.00 0.00 51,139.00 124.72% PERS Retirement 61125 26,700.00 1,605.97 5,556.24 20.80% Medicare-ER 61130 3,800.00 303.63 993.45 26.14%
Unemployment Ins-Fed &
State
61132 1,200.00 0.00 0.00 0.00%
Dental Expense 61135 5,700.00 427.25 1,789.00 31.38%
Health Insurance 61140 122,800.00 9,772.22 29,376.58 23.92% Vision Ins 61145 800.00 59.60 178.80 22.35%
Workers Comp and EAP 61150 4,000.00 0.00 3,062.00 76.55% Wellness Program 61155 1,500.00 0.00 0.00 0.00%
Educational Incentive Pay 61157 6,000.00 461.54 1,567.39 26.12% Longevity Pay 61158 3,700.00 328.70 1,093.05 29.54%
Materials/Supply 62410 4,000.00 180.86 213.18 5.32%
Office Supplies 62430 7,000.00 1,365.75 2,014.70 28.78% Repair/Maintenance 63505 1,000.00 0.00 0.00 0.00%
Other Outside Services 63508 6,000.00 1,362.33 1,987.79 33.12% Shredding Services 63509 1,000.00 90.70 270.06 27.00%
Short Term Rental Services 63511 17,500.00 0.00 0.00 0.00% Telephone 63530 3,000.00 215.27 528.89 17.62%
Internet 63531 1,500.00 136.02 242.67 16.17%
Website Design &
Maintenance
63535 1,000.00 0.00 0.00 0.00%
Postage / Shipping 63540 2,000.00 255.70 255.70 12.78%
7 27
Item 3.

City of Del Rey Oaks
Statement of Revenues and Expenditures
100 - General Fund
From 9/1/2025 Through 9/30/2025
Budget
FY 2026
2025 Actual
September
Actual
FY 2026 YTD
Collected/Spent
Percent
Training 63605 11,000.00 0.00 300.00 2.72%
Insurance-Liability 63620 62,400.00 0.00 31,841.70 51.02% Contract Services - IT 63635 10,000.00 900.00 3,600.00 36.00% Software/Server Subscription 64310 15,500.00 163.91 2,970.51 19.16% Agenda Management System 64315 7,000.00 0.00 4,920.00 70.28% Municipal Code Service 64320 5,000.00 0.00 881.17 17.62% Membership
Dues-Professional Org
64550 1,000.00 (500.00) 330.00 33.00%
Membership
Dues-Government Agency
64552 700.00 0.00 0.00 0.00%
Printing / Publications 64575 2,000.00 0.00 0.00 0.00%
Misc Expenses 64580 500.00 200.00 713.46 142.69%
Election Cost 64588 500.00 0.00 0.00 0.00%
Travel Expenses 64610 3,000.00 0.00 0.00 0.00%
Total City Clerk 648,200.00 38,349.53 213,359.17 32.92% City Manager 120
Payroll 61105 202,100.00 15,548.80 48,450.16 23.97%
PERS UAL - After 06/30/18 61123 500.00 0.00 445.00 89.00% PERS Retirement 61125 16,100.00 1,158.08 3,675.44 22.82% Medicare-ER 61130 2,900.00 225.46 765.11 26.38%
Unemployment Ins-Fed &
State
61132 100.00 0.00 0.00 0.00%
Dental Expense 61135 2,400.00 193.29 773.16 32.21%
Health Insurance 61140 48,400.00 3,837.86 11,513.58 23.78% Health Insurance -Retiree 61141 1,900.00 158.00 474.00 24.94% Vision Ins 61145 400.00 15.71 47.13 11.78%
Workers Comp and EAP 61150 3,000.00 0.00 2,042.00 68.06% Wellness Program 61155 500.00 0.00 0.00 0.00%
Admin Leave 61175 0.00 0.00 3,684.64 0.00%
Auto Allowance 61180 5,400.00 415.40 1,408.90 26.09%
Office Supplies 62430 300.00 30.94 30.94 10.31%
Insurance-Liability 63620 51,000.00 0.00 25,473.36 49.94% Membership
Dues-Professional Org
64550 1,700.00 400.00 1,660.00 97.64%
Membership
Dues-Government Agency
64552 700.00 0.00 0.00 0.00%
Travel Expenses 64610 1,000.00 200.00 200.00 20.00%
Total City Manager 338,400.00 22,183.54 100,643.42 29.74% Finance 130
ADP Payroll Fees 62310 8,500.00 0.00 621.95 7.31%
Bank Service Charges 62320 4,000.00 0.00 1,450.16 36.25% Credit Card Fees 62321 5,000.00 0.00 0.00 0.00%
Accounting Software 62431 5,000.00 281.25 281.25 5.62%
Budget Software 62433 14,000.00 14,000.00 14,000.00 100.00% Audit-General 63625 40,000.00 14,285.00 14,285.00 35.71% Audit -Sales Tax 63626 5,000.00 0.00 0.00 0.00%
Actuarial Services 63627 4,500.00 1,550.00 1,550.00 34.44% Accounting Services-RGS 63645 150,000.00 20,360.73 20,360.73 13.57% Total Finance 236,000.00 50,476.98 52,549.09 22.27%
Legal 150
Legal Services 63650 86,000.00 3,848.97 3,913.97 4.55%
Legal Advert 64560 2,300.00 351.49 884.74 38.46%
Misc Expenses 64580 1,000.00 0.00 0.00 0.00%
8 28
Item 3.

City of Del Rey Oaks
Statement of Revenues and Expenditures
100 - General Fund
From 9/1/2025 Through 9/30/2025
Budget
FY 2026
2025 Actual
September
Actual
FY 2026 YTD
Collected/Spent
Percent
Total Legal 89,300.00 4,200.46 4,798.71 5.37%
Planning & Building Regulation 160
Economic Development
Services
63639 20,000.00 0.00 0.00 0.00%
Planning Services 63640 40,000.00 3,150.00 3,150.00 7.87% Contract Services - Housing
Element
63642 50,000.00 0.00 0.00 0.00%
Building Inspections Services 63648 32,400.00 0.00 12,480.31 38.51% Engineering Services 63649 5,000.00 0.00 0.00 0.00%
Code Enforcement Services 63656 2,000.00 0.00 0.00 0.00% Travel Expenses 64610 1,000.00 0.00 0.00 0.00%
Total Planning & Building
Regulation
150,400.00 3,150.00 15,630.31 10.39%
Government Buildings 180
Materials/Supply 62410 2,000.00 0.00 0.00 0.00%
Repair/Maintenance 63505 5,000.00 0.00 17.68 0.35%
Other Outside Services 63508 1,000.00 0.00 0.00 0.00%
Utilities - PG&E 63520 8,000.00 338.05 848.59 10.60%
Janitorial Services 63660 4,200.00 350.00 700.00 16.66% Total Government Buildings 20,200.00 688.05 1,566.27 7.75% Non-Departmental 190
Materials/Supply 62410 500.00 0.00 0.00 0.00%
Insurance-Liability 63620 25,000.00 0.00 (4,091.10) (16.36)% Insurance-Property 63621 9,000.00 0.00 7,812.76 86.80%
Membership
Dues-Professional Org
64550 500.00 500.00 500.00 100.00%
Membership Dues-Non Profit
Agency Contrib
64551 15,000.00 0.00 8,025.00 53.50%
Membership
Dues-Government Agency
64552 5,500.00 0.00 5,161.71 93.84%
Misc Expenses 64580 1,000.00 501.03 501.03 50.10%
S.M.I.P. 64930 200.00 0.00 0.00 0.00%
SB 1473 64940 100.00 0.00 0.00 0.00%
Total Non-Departmental 56,800.00 1,001.03 17,909.40 31.53% Police 210
Payroll 61105 1,167,800.00 72,632.96 235,404.92 20.15%
Overtime 61110 150,000.00 22,462.19 88,527.55 59.01%
Reserves Payroll 61120 95,000.00 7,509.15 24,935.41 26.24% PERS UAL - After 06/30/18 61123 30,400.00 0.00 25,476.01 83.80% PERS UAL-Before 06/30/2018 61124 111,000.00 0.00 115,906.99 104.42% PERS Retirement 61125 163,000.00 9,668.98 32,927.44 20.20% PERS 457 Expense 61126 32,400.00 2,100.00 9,450.00 29.16% Medicare-ER 61130 17,400.00 1,567.51 5,417.84 31.13%
Social Security-ER 61131 1,000.00 11.29 181.00 18.10%
Unemployment Ins-Fed &
State
61132 13,000.00 1.09 28.78 0.22%
Dental Expense 61135 16,200.00 961.97 3,847.88 23.75%
Health Insurance 61140 342,300.00 20,370.18 61,110.54 17.85% Vision Ins 61145 2,500.00 143.61 430.83 17.23%
Workers Comp and EAP 61150 141,500.00 0.00 95,957.00 67.81% Wellness Program 61155 5,000.00 0.00 0.00 0.00%
Educational Incentive Pay 61157 16,800.00 1,200.02 4,076.07 24.26% Longevity Pay 61158 9,300.00 871.72 2,947.71 31.69%
9 29
Item 3.

City of Del Rey Oaks
Statement of Revenues and Expenditures
100 - General Fund
From 9/1/2025 Through 9/30/2025
Budget
FY 2026
2025 Actual
September
Actual
FY 2026 YTD
Collected/Spent
Percent
Uniform Allowance 61160 10,000.00 2,000.00 4,000.00 40.00% Materials/Supply 62410 15,000.00 1,202.62 1,324.43 8.82% Ammunition 62420 5,000.00 0.00 0.00 0.00%
Body Armor Vests 62422 1,500.00 0.00 0.00 0.00%
Office Supplies 62430 5,000.00 849.84 1,046.53 20.93%
Auto Operations - Supplies /
Equip
62710 1,000.00 0.00 0.00 0.00%
Auto Operations - Fuel 62720 30,000.00 2,681.40 5,380.13 17.93% Repair/Maintenance 63505 2,000.00 0.00 0.00 0.00%
Other Outside Services 63508 5,000.00 192.62 722.70 14.45% Shredding Services 63509 1,000.00 90.71 270.07 27.00%
Utilities - PG&E 63520 8,000.00 338.08 807.06 10.08%
Telephone 63530 8,000.00 468.78 1,271.20 15.89%
Internet 63531 6,000.00 338.95 793.18 13.21%
Annual Maintenance-Records
Mgmt Software
63537 5,000.00 0.00 0.00 0.00%
Record
Management-Historical
63538 3,400.00 0.00 3,512.38 103.30%
Postage / Shipping 63540 500.00 0.00 0.00 0.00%
Training 63605 5,000.00 2,642.00 5,228.73 104.57%
Insurance-Liability 63620 290,200.00 0.00 142,414.64 49.07% Insurance-Property 63621 9,000.00 0.00 7,812.75 86.80%
Insurance-Vehicles 63622 2,550.00 0.00 0.00 0.00%
Insurance-ADWRP 63624 0.00 0.00 829.00 0.00%
Audit-General 63625 5,000.00 0.00 0.00 0.00%
Actuarial Services 63627 2,500.00 1,550.00 1,550.00 62.00% Professional Services 63628 12,000.00 0.00 0.00 0.00%
Contract Services - IT 63635 12,900.00 900.00 3,600.00 27.90% Contract Services-Others 63637 4,200.00 461.36 597.00 14.21% Legal Services 63650 3,800.00 1,462.50 1,462.50 38.48%
Janitorial Services 63660 4,200.00 350.00 700.00 16.66% 911-NGEN Phase II Upgrade 63664 7,000.00 0.00 0.00 0.00% 911-Radio Dispatch 63665 61,800.00 15,440.00 30,880.00 49.96% 911-Inform MDT Terminal
Service
63666 1,000.00 0.00 0.00 0.00%
911-Notification System 63667 400.00 0.00 0.00 0.00%
911-NGEN O&M 63668 14,400.00 3,578.00 7,156.00 49.69%
911-NGEN Debt (Capital Fee) 63669 8,000.00 0.00 7,730.00 96.62% Auto Repair/Maintenance 63730 23,000.00 0.00 3,497.12 15.20% Parking & Admin Citations
Services
63812 9,000.00 621.44 2,020.04 22.44%
Animal Regulation Fire 63820 500.00 0.00 0.00 0.00%
Fund Jail & Prisoner 63830 200.00 0.00 0.00 0.00%
ACJIS System 63840 9,000.00 0.00 0.00 0.00%
Software/Server Subscription 64310 22,700.00 75.00 12,702.50 55.95% Computer Server 64318 0.00 0.00 5,276.34 0.00%
Personnel Recruit &
Pre-Employment
64545 3,000.00 51.00 51.00 1.70%
Membership
Dues-Professional Org
64550 9,000.00 331.00 2,740.90 30.45%
Membership Dues-Non Profit
Agency Contrib
64551 500.00 500.00 500.00 100.00%
10 30
Item 3.

City of Del Rey Oaks
Statement of Revenues and Expenditures
100 - General Fund
From 9/1/2025 Through 9/30/2025
Budget
FY 2026
2025 Actual
September
Actual
FY 2026 YTD
Collected/Spent
Percent
Membership
Dues-Government Agency
64552 5,000.00 170.00 5,170.00 103.40%
Books and Periodicals 64565 900.00 208.85 208.85 23.20% Printing / Publications 64575 2,000.00 0.00 0.00 0.00%
Misc Expenses 64580 1,000.00 0.00 0.00 0.00%
Travel Expenses 64610 13,000.00 1,157.80 2,093.14 16.10% Principal-Motorola
Lease-Cameras
65104 21,350.00 0.00 0.00 0.00%
Principal-Dell 65105 5,000.00 0.00 0.00 0.00%
Principal-Sunridge Records
Mgmt
65106 8,500.00 0.00 0.00 0.00%
Interest-Sunridge Records
Mgmt
65107 300.00 0.00 0.00 0.00%
Total Police 2,998,900.00 177,162.62 969,974.16 32.34%
Fire/Animal Control 220
Fire Seaside 63810 243,300.00 0.00 0.00 0.00%
Total Fire/Animal Control 243,300.00 0.00 0.00 0.00%
Public Works/Streets 311
Payroll 61105 87,800.00 6,748.80 22,044.80 25.10%
PERS UAL - After 06/30/18 61123 500.00 0.00 445.00 89.00% PERS Retirement 61125 7,100.00 457.60 1,561.13 21.98%
Medicare-ER 61130 1,300.00 97.86 330.19 25.39%
Unemployment Ins-Fed &
State
61132 100.00 0.00 0.00 0.00%
Dental Expense 61135 1,600.00 126.98 507.92 31.74%
Health Insurance 61140 37,200.00 2,952.20 8,856.60 23.80% Vision Ins 61145 300.00 15.71 47.13 15.71%
Workers Comp and EAP 61150 1,500.00 202.00 1,223.00 81.53% Wellness Program 61155 500.00 0.00 0.00 0.00%
Educational Incentive Pay 61157 1,200.00 92.30 313.05 26.08% Materials/Supply 62410 10,000.00 1,192.83 3,857.48 38.57% Office Supplies 62430 1,500.00 58.93 112.47 7.49%
Auto Operations - Supplies /
Equip
62710 2,500.00 8.18 8.18 0.32%
Auto Operations - Fuel 62720 5,000.00 224.56 401.84 8.03% Repair/Maintenance 63505 17,900.00 4,880.00 8,129.00 45.41% Other Outside Services 63508 1,000.00 0.00 0.00 0.00%
Gabilan Crew 63515 3,000.00 0.00 0.00 0.00%
Utilities - PG&E 63520 5,000.00 89.78 183.30 3.66%
Utilities - Water 63525 5,000.00 350.34 734.15 14.68%
Telephone 63530 200.00 0.00 0.00 0.00%
Internet 63531 600.00 80.48 80.48 13.41%
Training 63605 2,000.00 0.00 19.95 0.99%
Insurance-Liability 63620 21,200.00 0.00 10,613.90 50.06% Insurance-Vehicles 63622 5,000.00 0.00 4,766.00 95.32%
SB1383 Organics Waste
Regs Services
63654 14,000.00 0.00 0.00 0.00%
Hazardous Waste Disposal 63655 500.00 0.00 0.00 0.00%
Auto Repair/Maintenance 63730 5,000.00 0.00 0.00 0.00%
Printing / Publications 64575 1,300.00 0.00 0.00 0.00%
Storm Water Project - Phase
4 64920 15,000.00 0.00 1,613.54 10.75%
Equipment 66302 2,000.00 0.00 0.00 0.00%
11 31
Item 3.

City of Del Rey Oaks
Statement of Revenues and Expenditures
100 - General Fund
From 9/1/2025 Through 9/30/2025
Budget
FY 2026
2025 Actual
September
Actual
FY 2026 YTD
Collected/Spent
Percent
Total Public Works/Streets 256,800.00 17,578.55 65,849.11 25.64% Parks/Recreation 411
Materials/Supply 62410 10,000.00 94.38 473.10 4.73%
Office Supplies 62430 1,000.00 0.00 72.56 7.25%
Repair/Maintenance 63505 20,000.00 110.55 2,139.55 10.69% Utilities - Water 63525 3,500.00 835.66 1,632.29 46.63% Contract Services -
Consultant
63612 75,000.00 0.00 0.00 0.00%
Travel Expenses 64610 100.00 0.00 0.00 0.00%
Total Parks/Recreation 109,600.00 1,040.59 4,317.50 3.94% Total Expenditures 5,178,300.00 317,037.67 1,450,854.11 28.02% Net Revenues (87,100.00) (23,974.73) (236,063.07)
Other Financing Sources and Uses
Uses
Non Department Specific 000
Transfers Out to CIP 81003 (375,446.00) 0.00 0.00 0.00% Total Non Department Specific (375,446.00) 0.00 0.00 0.00% Total Uses (375,446.00) 0.00 0.00 0.00%
Total Other Financing Sources and
Uses
(375,446.00) 0.00 0.00 0.00%
Net Revenues After Other
Financing Sources and Uses
(462,546.00) (23,974.73) (236,063.07)
12 32
Item 3.

City of Del Rey Oaks
Statement of Revenues and Expenditures
210 - Gas Tax Fund
From 9/1/2025 Through 9/30/2025
Budget
FY 2026
2025 Actual
September
Actual
FY 2026 YTD
Collected/Spent
Percent
Revenue
Other Revenue
Non Department Specific 000
Gas Tax 2103 47010 15,000.00 1,521.30 4,036.82 26.91%
Gas Tax 2105 47020 10,100.00 829.48 2,463.87 24.39%
Gas Tax 2106 47030 9,200.00 767.94 2,280.47 24.78%
Gas Tax 2107 47040 13,700.00 945.38 3,188.96 23.27%
Gas Tax 2107.5 47050 1,000.00 0.00 1,000.00 100.00%
Total Non Department Specific 49,000.00 4,064.10 12,970.12 26.47% Total Other Revenue 49,000.00 4,064.10 12,970.12 26.47% Total Revenue 49,000.00 4,064.10 12,970.12 26.47%
Expenditures
Public Works/Streets 311
Street Sweeping 63510 12,070.00 0.00 0.00 0.00%
Street Lighting 63910 20,400.00 1,652.97 3,055.03 14.97% Principal-PG&E 65751 2,550.00 210.83 421.66 16.53%
Total Public Works/Streets 35,020.00 1,863.80 3,476.69 9.93% Total Expenditures 35,020.00 1,863.80 3,476.69 9.93%
Net Revenues 13,980.00 2,200.30 9,493.43 67.90%
Net Revenues After Other
Financing Sources and Uses
13,980.00 2,200.30 9,493.43 67.90%
13 33
Item 3.

City of Del Rey Oaks
Statement of Revenues and Expenditures
211 - SB1 Fund-RMRA
From 9/1/2025 Through 9/30/2025
Budget
FY 2026
2025 Actual
September
Actual
FY 2026 YTD
Collected/Spent
Percent
Revenue
Other Revenue
Non Department Specific 000
SB 1 Funds 47777 41,300.00 3,491.96 11,085.22 26.84%
Total Non Department Specific 41,300.00 3,491.96 11,085.22 26.84% Total Other Revenue 41,300.00 3,491.96 11,085.22 26.84% Total Revenue 41,300.00 3,491.96 11,085.22 26.84%
Expenditures
Saucito Rd & Work Ave
Improvement Project
537
Curb and Gutter Repair 66327 24,046.50 0.00 0.00 0.00%
Total Saucito Rd & Work Ave
Improvement Project
24,046.50 0.00 0.00 0.00%
Rosita Emergency Repairs 539
Curb and Gutter Repair 66327 65,000.00 0.00 0.00 0.00%
Total Rosita Emergency Repairs 65,000.00 0.00 0.00 0.00% Total Expenditures 89,046.50 0.00 0.00 0.00%
Net Revenues (47,746.50) 3,491.96 11,085.22 (23.21)%
Other Financing Sources and Uses
Uses
Non Department Specific 000
Transfers Out to CIP 81003 (13,550.00) 0.00 0.00 0.00%
Total Non Department Specific (13,550.00) 0.00 0.00 0.00% Total Uses (13,550.00) 0.00 0.00 0.00%
Total Other Financing Sources and
Uses
(13,550.00) 0.00 0.00 0.00%
Net Revenues After Other
Financing Sources and Uses
(61,296.50) 3,491.96 11,085.22 (18.08)%
14 34
Item 3.

City of Del Rey Oaks
Statement of Revenues and Expenditures
212 - Measure X Fund
From 9/1/2025 Through 9/30/2025
Budget
FY 2026
2025 Actual
September
Actual
FY 2026 YTD
Collected/Spent
Percent
Revenue
Other Revenue
Non Department Specific 000
Measure X 47775 95,900.00 0.00 0.00 0.00%
Total Non Department Specific 95,900.00 0.00 0.00 0.00% Total Other Revenue 95,900.00 0.00 0.00 0.00%
Total Revenue 95,900.00 0.00 0.00 0.00%
Expenditures
Debt Service - Measure X 610
Principal - Measure X Loan 65103 83,900.00 0.00 0.00 0.00% Interest - Measure X 65203 12,000.00 0.00 0.00 0.00%
Total Debt Service - Measure X 95,900.00 0.00 0.00 0.00% Total Expenditures 95,900.00 0.00 0.00 0.00%
Net Revenues 0.00 0.00 0.00 0.00%
Net Revenues After Other
Financing Sources and Uses

0.00 0.00 0.00 0.00%
15 35
Item 3.

City of Del Rey Oaks
Statement of Revenues and Expenditures
214 - RSTP
From 9/1/2025 Through 9/30/2025
Budget
FY 2026
2025 Actual
September
Actual
FY 2026 YTD
Collected/Spent
Percent
Revenue
Other Revenue
Non Department Specific 000
RSTP Funds 47776 67,602.00 0.00 0.00 0.00%
Total Non Department Specific 67,602.00 0.00 0.00 0.00% Total Other Revenue 67,602.00 0.00 0.00 0.00%
Total Revenue 67,602.00 0.00 0.00 0.00%
Net Revenues 67,602.00 0.00 0.00 0.00%
Other Financing Sources and Uses
Uses
Non Department Specific 000
Transfers Out to CIP 81003 (67,602.00) 0.00 0.00 0.00%
Total Non Department Specific (67,602.00) 0.00 0.00 0.00% Total Uses (67,602.00) 0.00 0.00 0.00%
Total Other Financing Sources and
Uses
(67,602.00) 0.00 0.00 0.00%
Net Revenues After Other
Financing Sources and Uses

0.00 0.00 0.00 0.00%
16 36
Item 3.

City of Del Rey Oaks
Statement of Revenues and Expenditures
221 - FORA Habitat Management Fund
From 9/1/2025 Through 9/30/2025
Budget
FY 2026
2025 Actual
September
Actual
FY 2026 YTD
Collected/Spent
Percent
Expenditures
Planning & Building Regulation 160
Contract Services - Habitat
Management Plan
63646 14,448.00 0.00 0.00 0.00%
Total Planning & Building
Regulation
14,448.00 0.00 0.00 0.00%
Total Expenditures 14,448.00 0.00 0.00 0.00%
Net Revenues (14,448.00) 0.00 0.00 0.00%
Net Revenues After Other
Financing Sources and Uses
(14,448.00) 0.00 0.00 0.00%
17 37
Item 3.

City of Del Rey Oaks
Statement of Revenues and Expenditures
231 - BSCC-Officer Wellness & Mental Health Grant
From 9/1/2025 Through 9/30/2025
Budget
FY 2026
2025 Actual
September
Actual
FY 2026 YTD
Collected/Spent
Percent
Expenditures
Police 210
Law Enforcement Wellness
App
64314 2,000.00 0.00 1,999.00 99.95%
Total Police 2,000.00 0.00 1,999.00 99.95%
Total Expenditures 2,000.00 0.00 1,999.00 99.95%
Net Revenues (2,000.00) 0.00 (1,999.00) 99.95%
Net Revenues After Other
Financing Sources and Uses
(2,000.00) 0.00 (1,999.00) 99.95%
18 38
Item 3.

City of Del Rey Oaks
Statement of Revenues and Expenditures
236 - Drug Enforcement Administration (DEA)
From 9/1/2025 Through 9/30/2025
Budget
FY 2026
2025 Actual
September
Actual
FY 2026 YTD
Collected/Spent
Percent
Revenue
Grants
Police 210
DEA Reimbursements 47782 46,128.26 0.00 0.00 0.00%
Total Police 46,128.26 0.00 0.00 0.00%
Total Grants 46,128.26 0.00 0.00 0.00%
Total Revenue 46,128.26 0.00 0.00 0.00%
Expenditures
Police 210
Overtime-DEA 61111 46,128.26 3,777.33 14,615.10 31.68%
Total Police 46,128.26 3,777.33 14,615.10 31.68%
Total Expenditures 46,128.26 3,777.33 14,615.10 31.68%
Net Revenues 0.00 (3,777.33) (14,615.10) 0.00%
Net Revenues After Other
Financing Sources and Uses

0.00 (3,777.33) (14,615.10) 0.00%
19 39
Item 3.

City of Del Rey Oaks
Statement of Revenues and Expenditures
260 - CDBG Fund
From 9/1/2025 Through 9/30/2025
Budget
FY 2026
2025 Actual
September
Actual
FY 2026 YTD
Collected/Spent
Percent
Revenue
Grants
Parks/Recreation 411
CDBG Grant 47765 90,000.00 0.00 0.00 0.00%
Total Parks/Recreation 90,000.00 0.00 0.00 0.00%
Total Grants 90,000.00 0.00 0.00 0.00%
Total Revenue 90,000.00 0.00 0.00 0.00%
Expenditures
Parks/Recreation 411
Park Improvements 66420 90,000.00 0.00 0.00 0.00%
Total Parks/Recreation 90,000.00 0.00 0.00 0.00%
Total Expenditures 90,000.00 0.00 0.00 0.00%
Net Revenues 0.00 0.00 0.00 0.00%
Net Revenues After Other
Financing Sources and Uses

0.00 0.00 0.00 0.00%
20 40
Item 3.

City of Del Rey Oaks
Statement of Revenues and Expenditures
301 - Capital Projects
From 9/1/2025 Through 9/30/2025
Budget
FY 2026
2025 Actual
September
Actual
FY 2026 YTD
Collected/Spent
Percent
Expenditures
Vehicle Replacement 533
Vehicle Replacement 66735 90,000.00 0.00 0.00 0.00%
Total Vehicle Replacement 90,000.00 0.00 0.00 0.00%
Saucito Rd & Work Ave
Improvement Project
537
Repairs and Improvements 66322 81,150.00 0.00 0.00 0.00% Total Saucito Rd & Work Ave
Improvement Project
81,150.00 0.00 0.00 0.00%
City Hall Facility Repairs &
Upgrades
541
Repairs and Improvements 66322 20,000.00 0.00 0.00 0.00% Total City Hall Facility Repairs
& Upgrades
20,000.00 0.00 0.00 0.00%
Council Chamber Technology
Project
542
Technology Upgrades 66323 5,000.00 0.00 0.00 0.00%
Total Council Chamber
Technology Project
5,000.00 0.00 0.00 0.00%
PD Radio Replacement 543
PD Radio Replacement 66736 20,000.00 0.00 0.00 0.00%
Total PD Radio Replacement 20,000.00 0.00 0.00 0.00%
Technology Replacement 544
Technology Replacement 66324 3,000.00 0.00 0.00 0.00%
Total Technology Replacement 3,000.00 0.00 0.00 0.00%
City Hall Sewer Upgrades 545
City Hall Sewer Upgrades 66426 40,000.00 0.00 0.00 0.00% Total City Hall Sewer Upgrades 40,000.00 0.00 0.00 0.00% City Hall Chamber Renovations 546
City Hall Chamber
Renovations
66427 50,000.00 0.00 0.00 0.00%
Total City Hall Chamber
Renovations
50,000.00 0.00 0.00 0.00%
City Hall Fence Replacement 547
City Hall Fence Replacement 66428 20,000.00 0.00 0.00 0.00% Total City Hall Fence
Replacement
20,000.00 0.00 0.00 0.00%
City Hall Parking Lot
Improvements
548
City Hall Parking Lot Impvts 66429 167,446.00 0.00 0.00 0.00% Total City Hall Parking Lot
Improvements
167,446.00 0.00 0.00 0.00%
Adair Stairs Repairs 549
Adair Stairs Repairs 66430 15,000.00 0.00 0.00 0.00%
Total Adair Stairs Repairs 15,000.00 0.00 0.00 0.00%
Total Expenditures 511,596.00 0.00 0.00 0.00%
Net Revenues (511,596.00) 0.00 0.00 0.00%
Other Financing Sources and Uses
Sources
Vehicle Replacement 533
Transfers In from GF 82003 90,000.00 0.00 0.00 0.00%
Total Vehicle Replacement 90,000.00 0.00 0.00 0.00%
21 41
Item 3.

City of Del Rey Oaks
Statement of Revenues and Expenditures
301 - Capital Projects
From 9/1/2025 Through 9/30/2025
Budget
FY 2026
2025 Actual
September
Actual
FY 2026 YTD
Collected/Spent
Percent
Saucito Rd & Work Ave
Improvement Project
537
Transfers In from RSTP 82006 67,602.00 0.00 0.00 0.00%
Transfers In from SB1-RMRA 82007 13,550.00 0.00 0.00 0.00% Total Saucito Rd & Work Ave
Improvement Project
81,152.00 0.00 0.00 0.00%
City Hall Facility Repairs &
Upgrades
541
Transfers In from GF 82003 20,000.00 0.00 0.00 0.00%
Total City Hall Facility Repairs
& Upgrades
20,000.00 0.00 0.00 0.00%
Council Chamber Technology
Project
542
Transfers In from GF 82003 5,000.00 0.00 0.00 0.00%
Total Council Chamber
Technology Project
5,000.00 0.00 0.00 0.00%
PD Radio Replacement 543
Transfers In from GF 82003 20,000.00 0.00 0.00 0.00%
Total PD Radio Replacement 20,000.00 0.00 0.00 0.00%
Technology Replacement 544
Transfers In from GF 82003 3,000.00 0.00 0.00 0.00%
Total Technology Replacement 3,000.00 0.00 0.00 0.00%
City Hall Sewer Upgrades 545
Transfers In from GF 82003 40,000.00 0.00 0.00 0.00%
Total City Hall Sewer Upgrades 40,000.00 0.00 0.00 0.00% City Hall Chamber Renovations 546
Transfers In from GF 82003 50,000.00 0.00 0.00 0.00%
Total City Hall Chamber
Renovations
50,000.00 0.00 0.00 0.00%
City Hall Fence Replacement 547
Transfers In from GF 82003 20,000.00 0.00 0.00 0.00%
Total City Hall Fence
Replacement
20,000.00 0.00 0.00 0.00%
City Hall Parking Lot
Improvements
548
Transfers In from GF 82003 167,446.00 0.00 0.00 0.00%
Total City Hall Parking Lot
Improvements
167,446.00 0.00 0.00 0.00%
Adair Stairs Repairs 549
Transfers In from GF 82003 15,000.00 0.00 0.00 0.00%
Total Adair Stairs Repairs 15,000.00 0.00 0.00 0.00%
Total Sources 511,598.00 0.00 0.00 0.00%
Total Other Financing Sources and
Uses
511,598.00 0.00 0.00 0.00%
Net Revenues After Other
Financing Sources and Uses

2.00 0.00 0.00 0.00%
22 42
Item 3.

City of Del Rey Oaks
Statement of Revenues and Expenditures
321 - SBR Engineering Fund
From 9/1/2025 Through 9/30/2025
Budget
FY 2026
2025 Actual
September
Actual
FY 2026 YTD
Collected/Spent
Percent
Expenditures
SBR Contract-Engineering &
Others
518
Contract Services -
Engineering
63611 423,075.00 0.00 0.00 0.00%
Total SBR
Contract-Engineering & Others
423,075.00 0.00 0.00 0.00%
Total Expenditures 423,075.00 0.00 0.00 0.00%
Net Revenues (423,075.00) 0.00 0.00 0.00%
Net Revenues After Other
Financing Sources and Uses
(423,075.00) 0.00 0.00 0.00%
23 43
Item 3.

City of Del Rey Oaks
Statement of Revenues and Expenditures
331 - FHA Grant Fund
From 9/1/2025 Through 9/30/2025
Budget
FY 2026
2025 Actual
September
Actual
FY 2026 YTD
Collected/Spent
Percent
Revenue
Grants
Non Department Specific 000
FHWA Grant 47523 543,400.00 0.00 0.00 0.00%
Total Non Department Specific 543,400.00 0.00 0.00 0.00% Total Grants 543,400.00 0.00 0.00 0.00%
Total Revenue 543,400.00 0.00 0.00 0.00%
Expenditures
Rosita Emergency Repairs 539
Contract Services -
Engineering
63611 4,019.19 1,421.00 1,421.00 35.35%
Road Construction 66411 48,806.78 0.00 0.00 0.00%
Total Rosita Emergency Repairs 52,825.97 1,421.00 1,421.00 2.69% Total Expenditures 52,825.97 1,421.00 1,421.00 2.69%
Net Revenues 490,574.03 (1,421.00) (1,421.00) (0.28)%
Net Revenues After Other
Financing Sources and Uses
490,574.03 (1,421.00) (1,421.00) (0.28)%
24 44
Item 3.

City of Del Rey Oaks
Statement of Revenues and Expenditures
332 - FEMA & OES
From 9/1/2025 Through 9/30/2025
Budget
FY 2026
2025 Actual
September
Actual
FY 2026 YTD
Collected/Spent
Percent
Expenditures
City Hall Facility Repairs &
Upgrades
541
Repairs and Improvements 66322 4,853.09 0.00 0.00 0.00% Total City Hall Facility Repairs
& Upgrades
4,853.09 0.00 0.00 0.00%
Total Expenditures 4,853.09 0.00 0.00 0.00%
Net Revenues (4,853.09) 0.00 0.00 0.00%
Net Revenues After Other
Financing Sources and Uses
(4,853.09) 0.00 0.00 0.00%
25 45
Item 3.

Vendor Name PO Number Encumbrance Description Enc Date
Encumbrance
Amount Current Balance
Fund
Code
DeptProject
Code
GL
Code
AMERICAN FLOORS PO2526-35 Flooring - Removal of Existing Flooring and Replace with Luxury Vinyl Plank
8/12/2025 $ 7,373.64 $ 7,373.64 301 541 66322
Access Monterey Penninsula, Inc. PO2526-36 Video operators to produce, braodcst, record and live stream DRO meetings
7/1/2025 7,200.00 7,200.00 100 111 63508
CHAVAN AND ASSOCIATES, LLP PO2526-37 City Audit Services FY 2026 7/1/2025 34,125.00 19,840.00 100 130 63625 Dell Financial Services LLC PO2526-38 Power Edge R660xs Server 8/26/2025 5,276.35 0.01 100 210 64318 G.P.S. SOLUTIONS PO2526-39 FY25/26 Plan Checking & Building Inspection Services
7/1/2025 23,051.49 19,919.69 100 160 63648
MONTEREY BAY TECHNOLOGIES, INC.PO2526-41 FY25/26 IT Services Retainer 7/1/2025 9,000.00 7,200.00 100 111 63635 MONTEREY BAY TECHNOLOGIES, INC.PO2526-41 FY25/26 IT Services Retainer 7/1/2025 9,000.00 7,200.00 100 210 63635 Total PO2526-41 FY25/26 IT Services Retainer 7/1/2025 18,000.00 14,400.00 SMITH & ENRIGHT LANDSCAPING, INCPO2526-42 FY25-26 Weekly Landscape Maintenance 8/26/2025 16,680.00 16,680.00 100 411 63505 ClearGOV PO2526-43 FY25-26 Budget Software 7/1/2025 14,000.00 0.00 100 130 62433 FENTON & KELLER PO2526-44 FY25/26 Legal Services 7/1/2025 80,000.00 76,571.03 100 150 63650 FENTON & KELLER PO2526-44 FY25/26 Legal Services 7/1/2025 3,000.00 1,537.50 100 210 63650 Total PO2526-44 FY25/26 Legal Services 7/1/2025 83,000.00 78,108.53 REGIONAL GOVERNMENT SERIVCES PO2526-45 FY25/26 Accounting Services 9/11/2025 150,000.00 129,639.27 100 130 63645 CITY OF SEASIDE PO2526-46 FY 25/26 Fire Protection 7/1/2025 243,713.00 243,713.00 100 220 63810 County of Monterey PO2526-47 FY25/26 9-1-1 Dispatch & Related Services
7/1/2025 46,360.00 30,920.00 100 210 63665
County of Monterey PO2526-47 FY25/26 9-1-1 Dispatch & Related Services
7/1/2025 10,822.00 7,244.00 100 210 63668
County of Monterey PO2526-47 FY25/26 9-1-1 Dispatch & Related Services
7/1/2025 270.00 270.00 100 210 63669
Total PO2526-47 FY25/26 9-1-1 Dispatch & Related
Services
7/1/2025 57,452.00 38,434.00
MONTEREY PENINSULA ENGINEERING PO2526-48 Slurry & restripig of the road and intersection
7/1/2025 35,000.00 35,000.00 211 539 66327
Avenue Insights & Analystics, LLC PO2526-49 Short Term Rental Management 7/1/2025 17,500.00 17,500.00 100 111 63511 Report Balance $ 712,371.48 $ 627,808.14
City of Del Rey Oaks
Encumbrance Summary
Balance as of 09/30/2025
26 46
Item 3.

C I T Y O F D E L R E Y O A K S
DATE: October 28, 2025
TO: Honorable Mayor and Council Members
FROM: John Guertin, City Manager
SUBJECT: Authorize a Memorandum of Agreement with Monterey One Water for the 2025 Monterey Regional Stormwater Management Program
CEQA: Not a Project Under CEQA per Article 20, Section 15378 and Under General Rule Article 5, Section 15061.

Recommendation
That the City Council approve a resolution authorizing the City Manager, or their designee, to execute the 2025 Monterey Regional Stormwater Management Program (MRSWMP) Memorandum of Agreement (“MOA”) with Monterey One Water. This action will authorize sharing the cost of managing storm water permit compliance, etc. with participating entities.

Discussion
In January 2025, the MRSWMP Management Committee established an MOA Ad Hoc Committee to update the Memorandum of Agreement (MOA). The purpose of this update is to reflect current program membership, clarify administrative responsibilities, and prepare for the anticipated reissuance of the MS4 permit in 2026.

Key changes in the updated MOA include a requirement for biannual invoicing of incurred expenses, revised cost-sharing formulas, updated limitations on indirect costs, and a process for budget amendments. Additional administrative revisions include updated bylaws and incorporation of the Agency Procurement Policy.

The draft MOA was unanimously approved by the MRSWMP Management Committee on June 25, 2025. It is now being presented to each participating jurisdiction for formal adoption. Participating agencies include the cities of Carmel-by-the-Sea, Del Rey Oaks, Monterey, Pacific Grove, Sand City, and Seaside, as well as the County of Monterey.

Adoption of the 2025 MOA supports compliance with the federal Clean Water Act (33 U.S.C.§ 1251 et seq.) and the State Water Resources Control Board’s (SWRCB) National Pollutant Discharge Elimination System (NPDES) Phase II Municipal Separate Storm Sewer System (MS4) General Permit (Order No. 2013-0001-DWQ, as amended and anticipated to be reissued in 2026).

Participation in the Monterey Regional Stormwater Management Program (MRSWMP) provides a legally recognized framework for cooperative regional stormwater management which assists the City in meeting mandatory permit requirements related to pollutant discharge reduction, public outreach, monitoring, and reporting.

This action is consistent with the City of Del Rey Oaks’ Stormwater Ordinance (DROMC Chapter

8.32)
Staff Report
47 Item 1.

Fiscal Impacts
The City’s financial obligation will continue to be determined through the MRSWMP’s adopted annual budget and calculated using the population-based cost-sharing formula set forth in the MOA. For Fiscal Year 2026, the City’s approved budget is $15,000. .

These invoices are paid from the City’s General Fund and are budgeted in the Public Works Department budget (Account No. 100-311-64920). Annual contributions may vary slightly from year to year depending on population adjustments and program costs. .

ATTACHMENTS:
• Draft Resolution
• MOA
• MRSWMP Management Committee Informational Memo
Respectfully submitted,
_______________________________
John Guertin
City Manager
48 Item 1.

Page 1 of 2 ends

RESOLUTION 2025-20

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL REY OAKS

AUTHORIZING THE CITY MANAGER TO SIGN A MEMORANDUM OF AGREEMENT WITH MONTEREY ONE WATER FOR THE 2025 MONTEREY REGIONAL

STORMWATER MANAGEMENT PROGRAM
WHEREAS, the Federal Clean Water Act requires municipalities to comply with the National Pollutant Discharge Elimination System (NPDES) Phase II Municipal Separate Storm Sewer System (MS4) permit requirements; and WHEREAS, the Monterey Regional Stormwater Management Program (MRSWMP) was formed in 2002 to provide coordinated regional compliance among participating jurisdictions; and
WHEREAS, the City of Del Rey Oaks entered into a Memorandum of Agreement (MOA) with the other member agencies in 2013, with a population update in 2020; and
WHEREAS, the MRSWMP Management Committee has prepared an updated MOA to reflect current program membership, administrative structure, and upcoming permit reissuance; and
WHEREAS, on June 25, 2025, the MRSWMP Management Committee unanimously approved the 2025 MOA and directed member agencies to seek governing body approval; and
WHEREAS, the City of Del Rey Oaks determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA)(CCR, Title 14, Chapter 3 (“CEQA Guidelines), Article 20, Section 15378).

In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or any reasonably foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DEL REY OAKS that the above recitals are true and correct and are hereby incorporated and adopted as findings of the City Council as if fully set forth herein. 49 Item 1.

Page 2 of 2 ends

NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF DEL REY OAKS that it hereby authorizes the City Manager, or their designee, to execute the 2025 Monterey Regional Stormwater Management Program Memorandum of Agreement with Monterey One Water.

PASSED AND ADOPTED this 28th day of October, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

SIGNED:
_____________________________
Scott Donaldson, Mayor
ATTEST:
________________________
Karen Minami, City Clerk
50 Item 1.

MRSWMP MOA Revision Draft 2025 Page 0 of 34
Monterey Regional
Stormwater Management
Program
Memorandum of Agreement
2025
51 Item 1.
52 Item 1.

MRSWMP MOA Revision Draft June 2025 Page 1 of 34
Table of Contents
MEMORANDUM OF AGREEMENT 2
Recitals 2
EXHIBIT A: MOA BYLAWS 9
A.1: MOA Bylaws 10
Table A: Populations and Votes for Use in Weighted Voting & Cost Share 10 A.2: MC Representative Nomination Letter Template 13
A.3: Chair & Vice Chair Roles & Responsibilities 15
EXHIBIT B: BUDGET 17
B.1: Budget 18
B.2: Schedule Parameters 19
Table B: Cost Share Calculations 19
B.3: Indirect Costs 20
B.4: Budget Amendment Form 21
EXHIBIT C: AGENCY PROCUREMENT POLICY 22
Monterey One Water Procurement Policy 23
Table C.1: Solicitation Types 23
Table C.2: Authority Levels 23
EXHIBIT D: DUTIES OF THE PROGRAM ADMINISTRATOR & PROGRAM ADMINISTRATOR SUPPORT STAFF 24
D.1: Duties of the Program Administrator 25
D.2: Program Administrator Evaluation Template 27
EXHIBIT E: DEFINITIONS 30
Definitions 31
53 Item 1.

MRSWMP MOA Revision Draft June 2025 Page 2 of 34

MEMORANDUM OF AGREEMENT

MONTEREY REGIONAL STORMWATER

MANAGEMENT PROGRAM
THIS Memorandum of Agreement (“AGREEMENT”), is made and entered into this ____________ day of _______________, 2025, by and between MONTEREY ONE WATER, hereinafter referred to as “AGENCY”, a Joint Powers Authority (JPA) organized under the laws of the State of California, and the following public entities, each of which is hereinafter referred to as “PERMITTEE” or collectively as “PERMITTEES”:

CITY OF CARMEL-BY-THE-SEA, a municipal corporation of the State of California; CITY OF DEL REY OAKS, a municipal corporation of the State of California; CITY OF MONTEREY, a municipal corporation of the State of California; CITY OF PACIFIC GROVE, a municipal corporation of the State of California; CITY OF SAND CITY, a municipal corporation of the State of California; CITY OF SEASIDE, a municipal corporation of the State of California; and COUNTY OF MONTEREY, a political subdivision of the State of California.

The AGENCY and the above-mentioned entities may also hereinafter be collectively referred to as “PARTIES” or individually as “PARTY,” to form the Monterey Regional Stormwater Management Program (Program).

In addition, other organizations, including but not limited to non-traditional agencies (COORDINATING ENTITIES) that are not subject to similar National Pollutant Discharge Elimination System (NPDES) Phase 2 Municipal Separate Storm Sewer System (MS4) permits and include land parcels adjoining PERMITTEE areas that may impact shared watersheds, may coordinate with the Program and may provide contributions to the Program to help meet stormwater pollution reduction goals.

All participating PERMITTEES and COORDINATING ENTITIES shall be referred to herein collectively as PARTICIPATING ENTITIES.

RECITALS:

A. The Federal Clean Water Act (CWA) requires certain municipalities and industrial facilities to obtain an NPDES permit for the discharge of stormwater to navigable waters. NPDES permits also are required for any stormwater discharge which the Federal Environmental Protection Agency (EPA) or a state has determined contributes to a violation of a water quality standard or is a significant contributor of pollutants to surface waters.

B. The EPA has delegated authority to the California State Water Resources Control Board (SWRCB) to administer the NPDES permit process within California and, in turn, the SWRCB has delegated authority to the California Regional Quality Control Board - Central Coastal Basin (RWQCB) to administer the NPDES permit process within its region.

C. On December 8, 1999, the EPA promulgated Phase 2 stormwater regulations under authority of the Clean Water Act section 402(p)(6). These regulations require the SWRCB to issue NPDES stormwater permits to operators of Small MS4s, defined as entities with a population of under 100,000 people.

D. On April 30, 2003, the SWRCB adopted Water Quality Order No. 2003-005-DWQ, NPDES General Permit CAS000004 Waste Discharge Requirements (WDRs) for Storm Water Discharges from Small Municipal Separate Storm Sewer Systems (General Permit) to 54 Item 1.

MRSWMP MOA Revision Draft June 2025 Page 3 of 34
comply with Clean Water Act section 402(p)(6).

E. In 2002, in anticipation of these requirements, the PERMITTEES entered into a Memorandum of Agreement (MOA) and subsequently formed the Program in order to achieve regional cooperation and efficiency among the PERMITTEES in the implementation of the NPDES MS4 regulations.

F. On February 5, 2013, the SWRCB adopted Water Quality Order No. 2013-0001-DWQ NPDES General Permit No. CAS000004 (Order), which modifies the previous General Permit, Order 2003-0005-DWQ. This Order establishes stormwater management program requirements and defines the minimum acceptable elements of municipal stormwater management programs, unless otherwise amended. Per Section J of the Small MS4 Permit, “This Order expires on July 1, 2018. If this Order is not reissued or replaced prior to the expiration date, it will be automatically continued in accordance with 40 CFR 122.6 and remain in full force and effect.”
G. On August 1, 2024, the SWRCB released a public notice to solicit comments on the Informal Draft Small Municipal Stormwater Permit currently under development. The issuance of a Formal Draft, followed by the adoption of a new MS4 permit by the SWRCB is expected between 2025 and 2026.

H. In and for the mutual interest of the PERMITTEES, the PERMITTEES wish to continue to implement the Program by entering into this AGREEMENT for the purpose of cooperating to comply with NPDES permit requirements efficiently and economically.

NOW, THEREFORE, THE PARTIES HERETO AGREE, AS FOLLOWS:

Section 1. Monterey Regional Stormwater Management Program

1.01 The Program is intended to fulfill certain obligations of the PERMITTEES with regard to NPDES Phase 2 Storm Water permit requirements.

1.02 The Program is a collective effort and implementation of regional activities designed to benefit all PERMITTEES.

1.03 Each PERMITTEE shall implement individually its Community-Specific Program as required by its Small MS4 Permit.

1.04 PERMITTEES appoint AGENCY to serve as the Program Administrator for the Program and to provide the services set forth in Section 4 below and any other services under the direction of the Program Management Committee (MC, membership as defined in Section 2).

AGENCY shall be responsible for selecting, retaining, assigning, or dismissing personnel to provide services on its behalf as called for in this MOA, in collaboration with the MC.

1.05 The AGENCY may withdraw as the Program Administrator upon the provision of ninety (90) days written notice to the MC. The MC may select a new Program Administrator upon the provision of a ninety-day (90) written notice to the AGENCY. In either event, the AGENCY shall issue invoices to each PERMITTEE for unreimbursed expenditures on behalf of the Program within forty-five (45) days of the 90-day period ending.

1.06 In the event that the AGENCY withdraws as the Program Administrator, or in the event that the MC wishes to select a new Program Administrator, another PERMITTEE may serve as a successor Program Administrator. Any PERMITTEE willing to serve as the successor Program Administrator may be nominated by another PERMITTEE. Selection of a Program Administrator must be by majority vote of the MC, and the newly selected Program Administrator shall provide the services set forth in Section 4 below and any other services under the direction of the MC.
55 Item 1.

MRSWMP MOA Revision Draft June 2025 Page 4 of 34
Section 2. Management Committee

2.01 A Program MC is hereby created, consisting of representatives from each PERMITTEE, to provide for overall Small MS4 Permit Program coordination, review, and budget oversight.

2.02 The MC is the official management and oversight body of the Program. The MC shall direct and guide the Program and review and approve the Program Budget. The MC shall consider permit compliance, including benefit to a majority of the PERMITTEES, as a primary objective in approving Program tasks and corresponding budgets.

2.03 The voting membership of the MC shall comprise one voting representative from each PERMITTEE, designated as specified in EXHIBIT A. An alternative voting representative may be appointed by each PERMITTEE.

2.04 The MC adopts the Bylaws contained in EXHIBIT A for its governance and may, from time to time, revise these Bylaws by majority vote of the MC at a duly-noticed meeting with a quorum of PERMITTEES in attendance.

2.05 The Program Administrator shall periodically re-evaluate and make recommendations to the PERMITTEES concerning the adjustment of the cost-share allocations that each PERMITTEE shall pay for the implementation of Program obligations.

2.06 A quorum of the MC shall be achieved when voting representatives from at least fifty percent (50%) of the PERMITTEES are present at any MC meeting.

2.07 Meetings of the MC, including any closed sessions with the Program Attorney, shall be conducted in accordance with the Ralph M. Brown Act (Government Code Section 54950 et seq.), including the public posting of meeting agendas at least 72 hours in advance of the meeting.

2.08 The MC shall establish timelines and budgets for the completion of Program tasks.

2.09 The MC, through its Bylaws, may establish procedures for tracking, accounting for, and auditing the Program funds.

Section 3. Program Budget

3.01 A budget shall be adopted for each fiscal year by the MC. The fiscal year shall run from July 1 through June 30. The Budget shall be prepared by the Program Administrator and administered as described in EXHIBIT B.

3.02 The Program Administrator shall invoice PERMITTEES biannually for Program cost expenditures based upon the adopted budget for the fiscal year and the approved cost share allocation. The proportionate share of the Program Budget that each PERMITTEE shall pay shall be shown and specified in the adopted fiscal year budget.

3.03 The Program Administrator shall invoice PERMITTEES for expenses incurred no later than forty-five (45) days after the end of each biannual period.

3.04 Cost-sharing between PARTICIPATING ENTITIES shall be calculated utilizing formulas specific to the Budget Schedule Parameters laid out in EXHIBIT B.2, which include population-based computations, fixed fee contributions, and software usage rates, unless otherwise agreed to by the PARTICIPATING ENTITIES when the budget for each fiscal year is adopted, as described in EXHIBIT B.

3.05 PERMITTEES shall be responsible for reimbursing the Program Administrator for all costs incurred in connection with Program activities. The total annual amount paid by PERMITTEES to the Program Administrator shall not exceed the approved annual budgets. PERMITTEES 56 Item 1.

MRSWMP MOA Revision Draft June 2025 Page 5 of 34
shall not reimburse the Program Administrator for expenses exceeding the approved annual budget of the Program, unless approved through the budget amendment process outlined in Subsection 3.06 and in EXHIBIT B.1.

3.06 The Program Administrator must submit a formal request to the MC for any anticipated expenditure that exceeds the limits of the adopted budget using the form included in EXHIBIT B.4. All budget amendment requests must include description of the proposed change, reason for the change, amount of the change, and estimated timeframe for expense to be incurred.

3.07 No budget amendment will be considered final or acted upon until it has received approval by majority vote of the MC.

3.08 The Program Administrator will evaluate all completed and proposed expenditures in order to reduce any budget amendments requested.

Section 4. Program Administrator’s Roles & Responsibilities.

4.01 The Program Administrator shall be responsible for Program management, administration, and related duties as described in EXHIBIT D. The Program Administrator shall not be responsible for providing program management services related to individual PERMITTEES’ Community-Specific Programs. Work assignments shall be delegated to the Program Administrator by the MC and not by individual PERMITTEES.

4.02 The Program Administrator shall be paid from Program Funds in accordance with the adopted Program Budget, for providing the services described hereunder. The Program Administrator shall be the treasurer of the Program funds and shall maintain Program funds in a separate designated account and shall not expend any funds except in accordance with the annual budget approved by the MC, or as otherwise directed by the MC.

4.03 The Program Administrator may request, as part of the annual Program Budget, reimbursement for reasonable and customary indirect costs incurred in providing the services described in this Section. Reimbursement to the Program Administrator shall be subject to MC review and approval as part of the Program Budget.

4.04 The MC must adhere to Program Administrator ’s procurement policies, as laid out in EXHIBIT C. This includes but is not limited to: the Program Administrator shall issue formal Requests for Proposals for services estimated to cost $35,000 or more, and the Program Administrator shall issue Purchase Orders for purchases of $5,000 or more.

4.05 The Program Administrator, in collaboration with the MC, shall be responsible for selecting any consultant(s) or contractor(s) who are to be paid from Program funds (“Outside Contractors”) and for reviewing and approving any contracts with Outside Contractors, including the scope(s) of work, schedules of performance, use of subcontractors, and compensation for such Outside Contractors. The selection of Outside Contractors shall conform to the Program Administrator’s procurement policies.

4.06 The Program Administrator shall act in a reasonable amount of time to execute contracts with Outside Contractors that have been requested by the MC. The Program Administrator shall provide a copy of any contract executed on behalf of the Program to any PERMITTEE, person designated by any PERMITTEE, or the MC upon request. The Program Administrator, at its discretion, may delegate authority to execute agreements and contracts approved by the Management Committee to a designated employee. Notice of any such delegation of authority shall be provided to the MC.

4.07 The Program Administrator reserves the right to amend and update the procurement policy 57 Item 1.

MRSWMP MOA Revision Draft June 2025 Page 6 of 34
periodically and shall notify PERMITTEES of any changes in writing upon its adoption by the Program Administrator.

Section 5. Additional Rights and Duties of the PARTIES

5.01 In addition to participation in the MC, the PERMITTEES accept and agree to perform the following duties:

1. Each will participate in MC meetings and other required meetings of the PERMITTEES.

2. Each will abide by the MC Code of Conduct specified in EXHIBIT A, Item 9.

3. Each will comply with the NPDES Permit conditions that apply within its jurisdictional boundaries.

4. Each will implement its jurisdiction’s Community-Specific Program.

5. Each will provide certain agreed upon reports to the Program Administrator for purposes of reporting, on a joint basis, compliance with applicable provisions of the NPDES Permit and the status of Program implementation.

6. Each will address individually inter-agency issues, agreements, or other cooperative efforts.

7. Each will only be responsible for performing the duties listed above for and on behalf of its own jurisdiction.

5.02 This AGREEMENT does not restrict the PERMITTEES from the ability to individually (or collectively) request NPDES Permit modifications and/or initiate NPDES Permit appeals for permit provisions to the extent that a provision affects an individual party (or group of PERMITTEES); however, any such PERMITTEE (or PERMITTEES) shall provide a minimum of 30-days written advance notice of their action to the other PARTIES and allow them to comment upon or join in their action before proceeding.

Section 6. Term of AGREEMENT

6.01 This AGREEMENT shall commence on the date that the last Duly Authorized Representative of the PARTIES executes it and shall continue indefinitely in accordance with the provisions of Subsections 6.02, 6.03, and 6.04 below.

6.02 This AGREEMENT shall terminate upon expiration of the NPDES Phase 2 Storm Water Permit Order Number 2013-0001-DWQ that is issued to the PERMITTEES, unless the SWRCB issues a new NPDES General MS4 Permit or this term is extended by the PARTIES.

6.03 Upon issuance of a new NPDES General MS4 Permit by the SWRCB, this AGREEMENT shall be amended to terminate at the expiration of the new permit, unless this term is extended by the PARTIES.

6.04 Any PERMITTEE may terminate its participation in this AGREEMENT by giving the MC at least a thirty (30) day written notice. If a PERMITTEE terminates its participation, the terminating PERMITTEE will bear the full responsibility for its compliance with the NPDES Permit commencing on the date it terminates its participation, including its compliance with both Community-Specific and Program-wide responsibilities. Unless the termination is scheduled to be effective at the close of the fiscal year in which the notice is given, termination shall constitute forfeiture of all of the terminating PERMITTEE'S share of the Program Budget, for the fiscal year in which the termination occurred (both paid and obligated, but unpaid, amounts). In addition, unless notice of termination is provided at least ninety (90) days prior to the date established by the MC for approval of the budget for the succeeding fiscal year, termination shall constitute forfeiture of all of the terminating PERMITTEE'S share of any 58 Item 1.

MRSWMP MOA Revision Draft June 2025 Page 7 of 34
unexpended, unencumbered funds remaining from all previous fiscal years. The cost allocations for the remaining PERMITTEES may be recalculated for the following fiscal year by the PARTIES without the withdrawing PERMITTEE'S participation.

Section 7. General Provisions

7.01 This AGREEMENT supersedes any prior agreement among the PARTIES regarding the Program but does not supersede any other agreements between any of the PARTIES.

7.02 This AGREEMENT may be amended only by written agreement of the PARTIES. All PARTIES agree to bring any proposed amendment to this AGREEMENT to their Council or Board, as applicable, within two (2) months following acceptance of the amendment by the MC.

7.03 In the event any provision of this AGREEMENT is determined to be void or unenforceable for any reason, such a determination shall not affect the remainder of this Agreement, which shall continue to be in force.

7.04 This AGREEMENT may be executed and delivered in any number of copies (“counterpart”) by the PARTIES, including by means of electronic communique. When each PARTY has signed and delivered at least one (1) counterpart to the Program Administrator, each counterpart shall be deemed an original and, taken together, shall constitute one and the same AGREEMENT, which shall be binding and effective as to the PARTIES hereto.

7.05 No PARTY shall, by entering into this AGREEMENT, participating in the MC, or agreeing to serve as Program Administrator, assume or be deemed to assume responsibility for any other PARTY in complying with the requirements of the NPDES Permit. This AGREEMENT is intended solely for the convenience and benefit of the PARTIES hereto and shall not be deemed to be for the benefit of any third party and may not be enforced by any third party, including, but not limited to, the EPA, the SWRCB, and the RWQCB, or any person acting on their behalf or in their stead.

7.06 In lieu of and notwithstanding the pro rata risk allocation which might otherwise be imposed between the PARTIES pursuant to Government Code Section 895.6, the PARTIES agree that all losses or liabilities incurred by a PARTY shall not be shared pro rata, but instead, the PARTIES agree that pursuant to the Government Code Section 895.4, each of the PARTIES hereto shall fully defend, indemnify, and hold harmless each of the other PARTIES from any claim, expense or cost, damage, or liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of the negligent acts or omissions or willful misconduct of the indemnifying PARTY, its officers, agents, or employees, under or in connection with or arising from any work, authority, or action taken under this AGREEMENT, including but not limited to any non-compliance by a PARTY with its obligations under the Program NPDES Permit. No PARTY, nor any officer, Councilmember, Board Member, employee, or agent thereof shall be responsible for any damage or liability incurred by reason of the negligent acts or omissions or willful misconduct of the other PARTIES hereto, their officers, Councilmembers, Board Members, employees, or agents under or in connection with or arising from any work, authority, or actions taken under this AGREEMENT, including but not limited to any non-compliance by a PARTY with its obligations under the Program NPDES Permit.

7.07 In the event that suit shall be brought by any PARTY to this contract, the PARTIES agree that venue shall be exclusively vested in the state courts of the County of Monterey, or, if brought in federal court, in the United States District Court handling matters arising in Monterey County. Further, the prevailing PARTY or PARTIES shall be entitled to reasonable attorney fees and costs.
59 Item 1.

MRSWMP MOA Revision Draft June 2025 Page 8 of 34
IN WITNESS WHEREOF, the PARTIES hereto have executed this AGREEMENT as of the dates shown below:

MONTEREY ONE WATER, a Joint Powers Authority and public agency of the State of California Date: APPROVED AS TO FORM:

By: By:

Chair, Board of Directors Legal Counsel
By: ATTEST:

General Manager
Date:

By:

CITY OF CARMEL-BY-THE-SEA, a public entity of the State of California; CITY OF DEL REY OAKS, a public entity of the State of California; CITY OF MONTEREY, a public entity of the State of California; CITY OF SAND CITY, a public entity of the State of California; CITY OF SEASIDE, a public entity of the State of California; CITY OF PACIFIC GROVE, a public entity of the State of California; and COUNTY OF MONTEREY, a public entity of the State of California.

Date: APPROVED AS TO FORM:

By: By:

Legal Counsel
ATTEST:

Date:

By:
60 Item 1.

MRSWMP MOA Revision Draft June 2025 Page 9 of 34
EXHIBIT A: MOA BYLAWS
61 Item 1.

MRSWMP MOA Revision Draft June 2025 Page 10 of 34
A.1: MOA Bylaws

1. Management Committee Representation: Representation from each PERMITTEE will be designated formally by each jurisdiction’s authorized agent, including but not limited to City Manager, City/County Administrator, Mayor, and Board Chair. This appointment shall be identified in writing to the MC using the template included in EXHIBIT A.2. Should a new representative and/or alternate be chosen by a PERMITTEE, they shall submit an amended Nomination Letter to the MC as soon as possible.

2. Selection of Officers: Each calendar year, the MC shall select a Chair and Vice Chair. The selection of the members to serve in this position shall be at the regularly scheduled January meeting and shall be based on nominations by the MC. Members of the MC may express their interest in serving as Chair or Vice Chair at the regularly scheduled December meeting. No member of the MC may serve as Chair or Vice Chair for more than two consecutive and complete one-year terms.

3. Voting: Each PERMITTEE shall have one vote, provided that any PERMITTEE can call for a weighted vote on any issue. Voting on all matters shall be on a voice vote, unless a roll call vote is requested by any PERMITTEE in attendance or is required pursuant to the Brown Act. The affirmative vote of at least that number of the voting members of the MC which collectively contribute at least fifty percent (50%) of the area-wide Program costs (a “Majority Vote”), is necessary to approve any financial measure brought before the MC.

Weighting will be on a population basis, using the populations and numbers of votes shown in Table A. This table may be updated periodically by formal action of the MC. Amending the jurisdictional populations typically will occur when updated population figures are published by the U.S. Census Bureau or when other updated population figures are published and formally accepted by each of the PERMITTEES. If a weighted vote is called, each PERMITTEE will have the number of votes shown in the table below.

Table A: Populations and Votes for Use in Weighted Voting & Cost Share

PERMITTEE
2020 Census Population
Within Area Covered
by Stormwater Permit1
Number
of Votes2
Carmel-by-the-Sea 3,220 2
Del Rey Oaks 1,592 1
Monterey City 30,212 15
Monterey County 55,339 28
Pacific Grove 15,090 8
Sand City 325 1
Seaside 32,366 16
Total 138,144 71
1 The U.S. Census Bureau published updated population figures, based on the 2020 Census. U.S. Census Bureau, https://www.census.gov/
2 One vote shall be provided for each 2,000-person increment of population, except that each PERMITTEE shall have a minimum of one vote, even if its population is less than 2,000. 62 Item 1.

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4. Meeting Schedule: Meetings normally will be held at the Program Administrator's offices on the fourth (4th) Wednesday of each month at 09:30 am, unless changed by the MC.

5. Starting Time: Meetings will start promptly at the designated starting time. Any PARTY representative that knows they will be unable to attend or will be late will notify the Chairperson so as not to delay the start of the meeting.

6. Virtual Participation: Members may teleconference for “individual emergency” or “just cause”.

If a PERMITTEE is unable to attend in person, they must provide notice and reason as soon as possible to the Chair and/or Vice Chair for each meeting. A quorum of PERMITTEES must be present at a clearly identified single location within the MC’s boundaries. The PERMITTEE participating remotely must join with both audio and visual input (with camera functionality enabled) and is not precluded from voting on agendized items. Virtual participation may be utilized a maximum of twice per calendar year.
“Just cause” includes: (i) childcare/caregiving, (ii) contagious illness, (iii) physical or mental disability not accommodated by AGENCY, (iv) travel on business for City, State, or another public agency, and (v) PERMITTEE has immunocompromised family member. “Individual emergency” includes personal physical or family medical emergency that prevents attendance in person.

The Member participating virtually must make a statement substantively similar to the following:
“I am participating in today’s meeting remotely under recent amendments to the Brown Act, due to [state reason – i.e. a contagious illness] that prevents me from participating in person.

There [is/is not] someone 18 or older in the room with me. [Briefly describe relationship to any person in the room who is 18 years or older.]”

7. Future Members: If additional entities wish to join with the other PARTIES by entering into this AGREEMENT and participating in the Program, the PARTIES will determine an appropriate method of calculating a “buy-in” cost to be paid by the new entity wishing to become a member.

This buy-in cost shall, at a minimum, include the amount the new entity would have paid if it had been a PARTY as of the first day of the current fiscal year with a pro-rata deduction, or another method deemed appropriate by the PARTIES. Membership fees will be reassessed for all PARTIES for the following fiscal year to ensure equitable division of Program costs.

8. Coordinating Entities: Coordinating entities are defined as Program Participants with no NPDES Stormwater Permit requirements. This category of participants has no vote-share in the Program, and fees will be assessed based on Schedule B costs (see EXHIBIT B.2 “Schedule Parameters”).

9. Code of Conduct Policy:
a. Purpose: This policy is established to encourage and maintain high standards of behavior by Program MC Members. This Code of Conduct applies to all MC Members and Alternates. b. MC Conduct with the Public: MC Members should:
i. Study materials, comments, and information submitted by the staff, the public, and other interested parties prior to voting, to the extent reasonable. ii. Be polite, impartial, respectful, and without prejudice toward the public and fellow MC members.
iii. Provide fair and equal treatment for all people and matters coming before the MC. iv. Listen courteously and attentively to public comments and all public discussions at 63 Item 1.

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MC meetings.
v. Avoid body language that is defensive, disrespectful, or uninterested. vi. Avoid interrupting speakers, including other MC Members, and any comments from MC Members should be directed through the Chair.
vii. Refrain from arguing with members of the public.
viii. Represent and work for the common good of the Program and not for any private interest.
c. Violation of Policy: A perceived violation of this policy by a Member should be referred to the MC Chair for evaluation and consideration of any appropriate action warranted. In the case of a perceived violation by the MC Chair, the matter should be referred to the Vice Chair for evaluation and consideration of any appropriate action warranted. Reports, complaints, or concerns of perceived violations should be shared by the MC Chair or Vice Chair with the entire MC. The MC Chair or Vice Chair will seek assistance from the AGENCY with regard to the process to address a report or complaint of a perceived violation. A violation of this policy may be addressed as follows:
i. Informal discussion with the MC Chair and/or Vice Chair ii. Professional counseling/coaching for the individual MC Member, upon recommendation of a majority of the MC made at a duly-noticed meeting of the MC
d. Applicability: Any individual representing MRSWMP at public meetings, community events, and other engagement opportunities is expected to abide by these standards. This includes MC Representatives, Program Administrator staff, and Outside Contractors. Should an issue arise with the conduct of Program Administrator staff or Outside Contractors, the matter will be addressed according to the AGENCY’s personnel procedures.

10.Legal Services: The MC may select an attorney or firm (Program Attorney) that is experienced with the Clean Water Act and Municipal Storm Water NPDES Permits to provide legal advice to the MC on all matters involving administration of the Program's NPDES Permit and such other matters upon which the MC may seek legal advice or request legal representation. The Program Attorney shall not be responsible for providing legal advice related to permit compliance to individual PARTIES. The Program Attorney may provide such services under separate contract with any PARTY or PARTIES but shall provide advance notification to all PARTIES before providing such services to identify and resolve possible issues of conflict of interest. The Program Administrator may assist in coordination of activities with the Program Attorney but shall not give direction to the Program Attorney without prior authorization from the MC. 64 Item 1.

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A.2: MC Representative Nomination Letter Template
[Jurisdiction’s Letterhead]
[Date]
Monterey Regional Stormwater Management Program (MRSWMP) Management Committee Program Administrator
RE: Designation of MRSWMP Management Committee Representatives I, [signatory’s name], in my capacity as [signatory’s job title] for the [jurisdiction], do hereby designate the following individuals as the designated representatives to serve on the MRSWMP’s Management Committee (MC).

1. Primary MC Representative:

Title:

Department:

Contact Information:

2. Alternate MC Representative:

Title:

Department:

Contact Information:

3. Legally Responsible Official (LRO):

Title:

Department:

Contact Information:

These representatives shall represent the [jurisdiction’s] Community-Specific Stormwater Management Program on the MC to ensure compliance with the National Pollutant Discharge Elimination System (NPDES) Phase 2 Municipal Separate Storm Sewer System (MS4) permit requirements. They shall have the authority to act on behalf of the [jurisdiction] in all matters, including but not limited to participation in meetings, policy discussions, and decision-making processes pertaining to regional stormwater management efforts.

This designation shall remain in effect until amended or revoked in writing by the [signatory’s job title].

Sincerely,
[signatory’s name]
[signatory’s job title]
[jurisdiction]
65 Item 1.

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We, the undersigned designated MC Representatives, do acknowledge receipt of the MRSWMP MC Code of Conduct and agree to abide by the conditions therein.

Primary Representative Alternate Representative
66 Item 1.

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A.3: Chair & Vice Chair Roles & Responsibilities

1. The MC Chair and Vice Chair, upon selection by the MC as laid out in EXHIBIT A.1, Item 2, shall conduct monthly MC meetings. This includes but is not limited to: call to order, lead meeting and agendized content, call for public comment, facilitate questions from Members and the public, and adjourn meeting.

2. Rules of Order
a. The Chair shall preside at all meetings of the Committee, ensuring that the meeting is conducted in an orderly manner. Items should be taken up in the order listed in the published agenda. However, when the circumstances warrant, the Chair may modify the order of business.
b. In the absence of the Chair, the Vice Chair shall preside and exercise all the powers and duties of the Chair. If there is a quorum present, and both the Chair and the Vice Chair are absent, the MC Members present may agree upon a Member to preside and serve as temporary Chair.
c. The Chair will recognize other MC Members who wish to speak. d. The Chair has the same right to make or second a motion or to debate as the other MC Members. The role of presiding officer does not need to be assigned to another Member while the Chair exercises these rights.
e. The Chair may ask whether there is a motion and a second to bring a matter to a vote or may move or second a motion to bring a matter to a vote. f. Agenda items for a MRSWMP meeting are determined by the Chair in consultation with Program Administrator Support Staff.

3. Brown Act – MRSWMP MC is regulated by the Brown Act and must comply with open public meeting noticing and assembly requirements. Key sections include the following:
a. A meeting is considered the congregation of a majority of members and shall be open to the public (including ADA accessibility needs).
b. There are seven MRSWMP voting members; a quorum constitutes communication with a minimum of four members at one time.
c. Agendas must be posted publicly at least 72 hours prior to the meeting time, to include a brief general description of each item to be discussed. Staff posts notices online on the Monterey SEA website, physically at the M1W Administration Office, and through bulk email notifications.
d. MC leadership shall offer public comment opportunities on any item of interest to the public, before or during the consideration of the item within MRSWMP’s jurisdiction. e. No communications between a majority of MC Members may be used to discuss, deliberate, or take action on any item within the subject matter jurisdiction of the MC outside of properly noticed meeting sessions.
f. Program Administrator staff may engage in separate conversations with MRSWMP Members regarding MC business to answer questions or provide additional information.
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4. Other Duties:
a. Support generation of public meeting content – meet with Program Administrator Support Staff to suggest agenda items and to review meeting materials. b. Provide feedback – review and provide input on meeting packet materials, official correspondence, and other supporting documents on behalf of MRSWMP.

5. Annual Calendar (approximate dates – may be adjusted to accommodate schedules and holidays)
a. Committee meetings: fourth Wednesday of each month
b. In-person meeting agenda/minutes review with Program Administrator Support Staff:
second Wednesday of each month
c. Approval of draft meeting packets via email: third Wednesday of each month Meeting agendas and packets are not published until approval is received from the Chair and Vice Chair.
68 Item 1.

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EXHIBIT B: BUDGET
69 Item 1.

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B.1: Budget
Prior to the start of each fiscal year, the Program Administrator, under the direction of the MC, will prepare a Draft Budget and submit it to the MC for its review. The Draft Budget will include a proposed approach for the allocation of costs (cost-sharing) to each PERMITTEE. The Program Administrator will revise the Draft Budget to address concerns and comments from the MC, and the MC then will approve and adopt a Final Budget for the fiscal year. The Final Budget shall be presented to the AGENCY’s Director of Finance by May of the preceding fiscal year for approval by the Program Administrator’s Board of Directors.

The Program Administrator will establish a separate job-cost code in its accounting system, to which hours spent and out-of-pocket costs related directly to performing work as the Program Administrator and for services of the Program Administrator will be charged. The Program Administrator will send quarterly reports to the MC summarizing the work the Program Administrator has performed during that quarter, the total fiscal year expenditures to conduct Program tasks, and the portion of the cost allocated to each PERMITTEE. The portion of the cost allocated to the PERMITTEE will be calculated in accordance with the cost-sharing approach specified in the adopted Final Budget. The parameters for cost-sharing calculations are described in EXHIBIT B.2.

Direct and Indirect Costs: The costs for AGENCY's services as the Program Administrator will consist of both direct and indirect costs. Direct costs are costs which can be tracked through timecards, invoices, record-keeping systems, and other records that specifically allocate a cost to these services.

Indirect costs are all other costs incurred by AGENCY in order to perform its duties as the Program Administrator, with the percentage of allowable indirect costs tied to the Consumer Price Index Average for San Francisco3. Examples of the types of indirect costs that AGENCY is likely to incur are described in EXHIBIT B.3.

Budget Amendments: The Program Administrator and the PERMITTEES recognize that the budget will be based on estimated costs and that actual costs may differ from the budgeted amounts. The Program Administrator will evaluate all completed and proposed expenditures in order to reduce any budget amendments requested. If it appears that costs will exceed the budgeted amounts, the Program Administrator will notify the MC before incurring costs in excess of the budgeted amounts.

Should any anticipated expenditure exceed the limits of the adopted budget, the AGENCY must submit a formal request to incur costs in excess of the budgeted amounts, using the Budget Amendment Form in EXHIBIT B.4. All budget amendment requests shall include description of the proposed change, reason for the change, amount of the change, and estimated timeframe for expenses to be incurred.

If the MC determines, by way of majority vote at a duly-noticed Committee meeting, that it is appropriate to have the Program Administrator incur additional costs above the budgeted amounts, the AGENCY shall proceed to expend the approved funds. No budget amendment will be considered final or acted upon until it has received formal approval by the MC. 3 US Bureau of Labor Statistics https://www.bls.gov/regions/west/ca_sanfrancisco_cmsa.htm 70 Item 1.

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B.2: Schedule Parameters
The costs of Program activities are shared between each PERMITTEE to ensure equitable division of budget elements. Parameters for each Cost Share Schedule are split into the categories specified in Table B and determined according to the calculations below.

Table B: Cost Share Calculations
Cost Share
Schedule Basis of Calculation
A (total) Program Administrator Positions
A-1 Fixed Fee Portion
A-2 Population-Based Portion
B Population, Permitted Area
C Number of Monitoring Locations
D Regional Module Cost Discount
E Reg. Subscription Cost Discount

1. Schedule A
a. Program Administrator Support Staff salaries and benefits – one Full Time Equivalent staff member (a total of 2,080 working hours annually). Staff members receive an annual cost of living adjustment (between three percent (3%) and six percent (6%)) and may be eligible for five percent (5%) salary step increases each year, both of which will be included in budget estimates.
b. A-1: Fixed fee for each PERMITTEE for the portion of Support Staff hours deemed to be equally beneficial to all PERMITTEES.
c. A-2: Based on census populations for each PERMITTEE.

2. Schedule B
a. Programs budget – including training session organization, conferences, travel, and PERMITTEE enrichment.
b. Direct percentage of population share of individual PERMITTEE areas, including COORDINATING ENTITIES’ portion of the population.

3. Schedule C
a. Stormwater Monitoring Program costs – including volunteer recruitment, laboratory analysis fees, data analysis, and annual report preparation. b. Direct percentage of water quality monitoring locations within each jurisdiction.

4. Schedule D
a. Program Effectiveness Assessment and Improvement Plan software cost. b. Calculation based on software module use by each PERMITTEE and the population within each jurisdiction.

5. Schedule E
a. California Stormwater Quality Association (CASQA) membership. b. Calculation based on individual subscriber cost by population and division of PERMITTEE discounts through the regional subscription total. 71 Item 1.

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B.3: Indirect Costs
Indirect costs are defined as cost items that cannot be identified specifically with a single cost objective in an economically feasible manner.

For the costs covered by this AGREEMENT, indirect costs will be charged at 10% of all other direct costs and will be updated, as deemed necessary, with Consumer Price Index adjustments for the San Francisco Region.

The following are the types of indirect costs expected to be incurred in conducting Program activities:
 Use of AGENCY electronic processing systems, including hardware/software for printers, modems, and financial and data processing. Costs include depreciation as well as internal and external maintenance, service agreements, software support, and payroll processing.  The use of supplies and/or services that are not feasible or not cost-effective to segregate, such as disposables, shared office supplies, forms, paper, and postage.  Purchasing services, including AGENCY staff time seeking bids, communicating with vendors, preparing requisitions, and issuing purchase orders.  Use of existing office equipment (copiers, fax machines, scanners, computers) and their related repair, supplies, and maintenance.
 Centralized telephone system and use of AGENCY cellular phones.  AGENCY Administration building costs (use, utilities, insurance).  Administrative services including agency-wide training programs (such as safety, sexual harassment prevention), employee assistance programs, and general office support.  Use of upper-level AGENCY staff for overall coordination, management, and support of stormwater permitting activities and Support Staff work performance.  Utilization of Program Administrator Attorney to provide legal input on items pertaining to Program activities, at the request of the AGENCY or MC. 72 Item 1.

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B.4: Budget Amendment Form
Monterey Regional Stormwater
Management Program (MRSWMP)
Budget Amendment Form
Amendment No. Date:

From: Program Administrator [support staff names], Monterey One Water Description: [Describe request]
List Any Attachments: [Please provide if any.]
Amendment Dollar Amount: Not to exceed [enter amount]
APPROVED BY:

MRSWMP Management Committee Chair Monterey One Water Program Administrator Date: Date:

Signed: Signed:
73 Item 1.

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EXHIBIT C: AGENCY PROCUREMENT POLICY
74 Item 1.

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Monterey One Water Procurement Policy
The PARTIES to the MRSWMP MOA shall abide by the AGENCY Procurement Policy with respect to general purchases and consultant services for Program activities.

Should the AGENCY Board of Directors adopt new thresholds for purchasing authority levels of approval or required processes, the Program Administrator shall notify the MC in writing as soon as possible.

Table C.1 and C.2 show the Procurement Policy cost ranges and associated requirements, as approved by the AGENCY Board of Directors July 1, 2017, and amended October 28, 2022.

Table C.1: Solicitation Types
Cost Range Type of Solicitation
Less than $5,000 Informal; solicit one written quote
$5,000 - $35,000 Informal; solicit three (3) written quotes Over $35,000 Advertise for Sealed Bids or issue a Request for Proposals/Qualifications Table C.2: Authority Levels
Position Authority Limit
Designated Employees $11,000
Supervisor $25,000
Manager/Director $40,000
Director $60,000
Assistant General Manager/Director of Finance $80,000
General Manager $135,000
Board of Directors $135,001 or more
75 Item 1.

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EXHIBIT D: DUTIES OF

THE PROGRAM ADMINISTRATOR &

PROGRAM ADMINISTRATOR SUPPORT STAFF
76 Item 1.

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D.1: Duties of the Program Administrator
Program Administrator: The Program Administrator shall perform the following duties:
 Assist in the recruitment, management, supervision, and retention of Stormwater Program Administrator Support Staff.
 Provide assistance in financial oversight, to include basic Program accounting services and Program budget management, of Stormwater Program Administrator Support Staff.  Provide overall coordination, management, and support of Program activities.

Program Administrator Support Staff: The Stormwater Program Administrator Support Staff shall perform the following duties:
 The Program Administrator Support Staff will be paid from Program funds in accordance with the adopted Program budget.
 Work assignments are given to the Program Administrator by the MC and not by individual PERMITTEES.
 The Program Administrator Support Staff are not responsible for providing program management services related to individual PERMITTEES’ Community-Specific Programs.  In conformance with the Brown Act, arrange for and facilitate meetings of the MC, including making meeting room arrangements, preparation and distribution of agenda materials and meeting notices, and preparation and distribution of meeting minutes.  Advise the MC to ensure that the PERMITTEES are in conformance with Robert's Rules of Order and parliamentary processes for meetings and decision making.  Permit compliance management, including maintaining and promulgating an up-to-date schedule of the activities to be conducted by the MC and its individual PERMITTEES.

Anticipate plans, procedures, policies, and other items necessary to carry out the commitments and obligations under the Program and MS4 Permits; prepare and present same to the MC for their review, direction, and approval.  Prepare the consolidated Regional Annual Report required by the Permit and other permitrelated reports and documents.  Coordinate with RWQCB and SWRCB on Phase 2 Small Municipal Storm Water permitting issues at the direction of the MC.
 As directed by the MC, prepare updates to the Program in conjunction with permit renewals and/or implementation by the SWRCB and/or the RWQCB of new permits or permit requirements.
 At the direction of the MC, manage budget preparation and execution on behalf of the PERMITTEES, including recordation of employee expenses and the proper apportionment to the PARTICIPATING ENTITIES.
 Work with Program Administrator accounting staff with regard to accounts payable, receivable, and invoicing, and review and process Outside Consultant invoices in a timely manner.
 At the direction of the MC, manage contracts with and manage the work of Outside Consultants to perform Program tasks, if deemed necessary and approved by the MC. 77 Item 1.

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 Interact with additional Program Administrator staff, such as secretarial, clerical, accounting, and source control, to carry out the work of the Program Administrator Support Staff.  Maintain documents and files both electronically and in hard copy in a logical and understandable manner.
 Arrange for training programs to be conducted to fulfill Program Best Management Practices requirements at the direction of the MC. Such work may involve contracting with training consultants or preparing and presenting the training using in-house resources.  Maintain an up-to-date awareness and knowledge of State and Federal stormwater requirements and, as directed, California Marine Protected Area policies and requirements and Monterey Bay National Sanctuary programs and requirements. Keep the MC sufficiently briefed on programs, potential changes in regulations, grants, and other such matters so that the MC may provide direction and take timely action regarding these types of items.  Participate in California Stormwater Quality Association (CASQA), SWRCB, and RWQCB activities such as meetings, programs, etc. when and if directed by the MC to do so.  Prepare other documents such as correspondence to regulatory agencies and advocacy organizations for review, editing, and finalization by the MC. If so directed by the MC, participate in State task forces and other groups pertaining to Program matters.  As needed, and if so directed by the MC, assist the Public Education and Public Outreach Program Coordinator with such activities as public education, public outreach events, storm drain stenciling, publicity, grant writing, water quality monitoring, and source tracking.  Research and report on various topics of interest to the MC, at the direction of the MC.

Program Administrator Evaluations: At the end of each fiscal year, the full Management Committee (MC) shall conduct an annual performance evaluation of the AGENCY. This evaluation shall be carried out during a closed session meeting, with the participation of the Program Administrator. Each MC Member shall assess independently the AGENCY’s performance using the standardized evaluation template provided in EXHIBIT D.2. This process ensures transparency, accountability, and continuous improvement in the implementation of the AGREEMENT. 78 Item 1.

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D.2: Program Administrator Evaluation Template
Agency: Monterey One Water, MRSWMP Program Administrator (Agency) Support Staff Members:

Performance Feedback Period:

Evaluator: Date of Discussion:

COMPETENCY REVIEW
Please provide feedback on the Agency’s performance relating to the following competencies and specify the appropriate Performance Standards value (defined in description below).  Accuracy & Quality of Work
 Decision Making
 Innovation & Creativity
 Planning & Goal Setting
 Problem Solving
 Teamwork, Consultant Coordination
 Other
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PROGRAM AREAS OF RESPONSIBILITY
Given the two major categories of Program Administrator responsibilities, summarize the efficacy of these elements:

Administration:

Outreach:

GOALS & EXPECTATIONS
Stormwater Permit Priorities:

Accomplishments:

Incomplete this year:

GOAL SETTING
Identify and list the most important goals that support the MRSWMP objectives for the next review cycle, and indicate how to evaluate goals for success:
80 Item 1.

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SUMMARY OF OVERALL PERFORMANCE
Please summarize the overall performance of the Program Administrator and assign a Performance Standards value.

AGENCY COMMENTS
__________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________

PERFORMANCE STANDARDS
E = Exceeds Performance Expectations
Work can be described as consistently exceptional, regularly exceeding Program objectives, goals, and standards.

P = Performs Well
Strong performance and meets the Program’s high expectations and standards. Can be relied upon to consistently perform quality work that furthers the Program’s goals and objectives.

N = Not Meeting Expectations
Agency is not fully meeting all expectations of the job.

C = Corrective Action
Agency is not meeting performance expectations and needs to improve in order to retain the role of Program Administrator. A corrective action plan must accompany this document.

The Program Administrator has reviewed this document and discussed the contents with the Committee.
____________________________________________________________________________________ Program Administrator Representative Signature Date
81 Item 1.

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EXHIBIT E: DEFINITIONS
82 Item 1.

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Definitions
Term Definition
40 CFR 122.6 "States authorized to administer the NPDES program may continue either EPA or State-issued permits until the effective date of the new permits, if State law allows."
ADA Americans with Disabilities Act
AGENCY Monterey One Water, a JPA organized under California law AGREEMENT Memorandum of Agreement, as signed in 2025 between individual MS4 permit holders
Brown Act Also, Ralph M. Brown Act. Government Code Section 54950 et seq., regulating the procedures of MC meetings to ensure public access and transparency
CASQA California Stormwater Quality Association
Clean Water Act section
402(p)(6)
"Not later than October 1, 1993, the Administrator, in
consultation with State and local officials, shall issue regulations (based on the results of the studies conducted under paragraph (5)) which designate stormwater discharges, other than those discharges described in paragraph (2), to be regulated to protect water quality and shall establish a comprehensive program to regulate such designated sources. The program shall, at a minimum, (A) establish priorities, (B) establish requirements for State stormwater management programs, and (C) establish expeditious deadlines. The program may include performance standards, guidelines, guidance, and management practices and treatment requirements, as appropriate."
Community-Specific
Programs
Each permit-holding jurisdiction must implement stormwater management requirements specified in their respective MS4 permits. These programs are separate from regional
coordination efforts and unique to each PERMITTEE.

COORDINATING ENTITIES Non-traditional agencies that are not subject to similar permit requirements and include land parcels adjoining PERMITTEE areas that may impact shared watersheds
Counterpart A copy of the signed MOA, whether that be shared electronically or in hard copy
CWA Federal Clean Water Act
Duly Authorized
Representative
An individual with the authority to enter into agreements on behalf of each jurisdiction
DWQ State Water Resources Control Board Division of Water Quality EPA Federal Environmental Protection Agency
General Permit Water Quality Order No. 2003-005- DWQ, NPDES General Permit CAS000004 WDRs for Storm Water Discharges from
Small Municipal Separate Storm Sewer Systems, adopted April 30, 2003
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Government Code Section
54950 et seq.

The Ralph M. Brown Act (Brown Act), pertaining to guidelines for public meetings to ensure public access and transparency Government Code Section
810.8
"'Injury' means death, injury to a person, damage to or loss of property, or any other injury that a person may suffer to their person, reputation, character, feelings or estate, of such nature that it would be actionable if inflicted by a private person." Government Code Section
895.4
"As part of any agreement, the public entities may provide for contribution or indemnification by any or all of the public entities that are parties to the agreement upon any liability arising out of the performance of the agreement."
Government Code Section
895.6
"Unless the public entities that are parties to an agreement otherwise provide in the agreement, if a public entity is held liable upon any judgment for damages caused by a negligent or wrongful act or omission occurring in the performance of the agreement and pays in excess of its pro rata share in satisfaction of such judgment, such public entity is entitled to contribution from each of the other public entities that are parties to the agreement. The pro rata share of each public entity is
determined by dividing the total amount of the judgment by the number of public entities that are parties to the agreement. The right of contribution is limited to the amount paid in satisfaction of the judgment in excess of the pro rata share of the public entity so paying. No public entity may be compelled to make contribution beyond its own pro rata share of the entire judgment."
JPA Joint Powers Authority
Management Committee The official management and oversight body of MRSWMP MOA Memorandum of Agreement
MONTEREY ONE WATER A JPA organized under the laws of the State of California MRSWMP Monterey Regional Storm Water Management Program MS4 Municipal Separate Storm Sewer System
NPDES National Pollutant Discharge Elimination System
Order California Water Quality Order No. 2013-0001-DWQ NPDES General Permit No. CAS000004, adopted February 5, 2013
Outside Contractors Any consultant(s) or contractor(s) to be paid from Program funds, who are selected by the Program Administrator to perform duties related to permit compliance activities
PARTY, or collectively as

PARTIES
The AGENCY and PERMITTEES signing onto the 2025 MOA
PERMITTEE, or collectively as

PERMITTEES
City of Carmel-by-the-Sea, a municipal corporation of California; City of Del Rey Oaks, a municipal corporation of California; City of Monterey, a municipal corporation of California; City of Pacific Grove, a municipal corporation of California; City of Sand City, a municipal corporation of California; City of Seaside, a municipal corporation of California; and County of Monterey, a political subdivision of California. 84 Item 1.

MRSWMP MOA Update Draft June 2025 Page 33 of 34
Program Monterey Regional Storm Water Management Program Program Administrator Monterey One Water, a JPA organized under California law Program Attorney An attorney or firm selected by the MC that is experienced with the Clean Water Act and Municipal Storm Water NPDES Permits to provide legal advice to the Management Committee on all matters involving administration of the Program's NPDES Permit and such other matters upon which the Management
Committee may seek legal advice or request legal
representation
RWQCB California Regional Quality Control Board - Central Coastal Basin
SWRCB California State Water Resources Control Board
WDQ Waste Discharge Requirements
85 Item 1.

MRSWMP 2025 MOA Updates Memo Page 1 of 2
Monterey Regional Stormwater Management Program (MRSWMP) Committee Informational Memo
TO: MRSWMP Management Committee (MC) Members
FROM: Erica Parker, MRSWMP Program Administrator Support Staff DATE: July 1, 2025
SUBJECT: Summary of MRSWMP Draft Memorandum of Agreement Updates

BACKGROUND
The initial Memorandum of Agreement (MOA) signed by stormwater permit-holding jurisdictions was created in 2013. Population numbers were updated in 2020 following the publication of new census data. Other than permittee population numbers, the MOA has remained substantially the same since MRSWMP’s inception.

DISCUSSION
Program Administrator Support Staff have worked to update the MOA, under the direction of Members, to reflect current Program membership, structure, and forthcoming stormwater permit reissuance.

Priority content that has been updated in this draft includes: updated program membership, language to specify MOA applicability upon the issuance of a new stormwater discharge permit, a member and staff Code of Conduct, and clarification on the roles of the Program Administrator and Program Administrator Support Staff.

PROCESS
An MOA Ad Hoc Committee was formed in January 2025, consisting of Chair Kevin Anderson, Member Michael Trapani, and Program Administrator staff Erica Parker and Yohana Vargas. This draft has been presented to and reviewed by the MOA Ad Hoc Committee over the last five months.

Monterey One Water legal counsel reviewed the final draft in its current form as well.

During the regular June 25, 2025, MRSWMP MC meeting, the June MOA Final Draft was approved unanimously. Each member now shall present the final MOA draft to their respective approval authorities (i.e. City Council, Board of Supervisors).

Should any jurisdiction wish to make substantive edits, these must be provided to the MC within three months of MC approval of the final draft. Minor edits do not require approval by the MC, but if Support Staff determines that the changes proposed constitute sizeable modifications, the entire MC shall weigh in on whether to accept these edits. If no changes are requested or made, MC Members shall provide signed counterparts of the MOA to Support Staff, electronically or by hard copy.

Once all Member Entities have provided signatures of approval to the Program Administrator, the MOA shall be presented to the Monterey One Water Board of Directors for final approval. No additional action is required to adopt the agreement, and, at that point, it shall be deemed complete and executed.
86 Item 1.

MRSWMP 2025 MOA Updates Memo Page 2 of 2
Summary of Updates by Section:

1. MOA Content:
a. Updated permittee list, agency name
b. Language added re: new permit issuance
c. Agency Procurement Policy included
d. Program Administrator invoicing specified as biannual and for expenses incurred only e. Severability clause added

2. Exhibit A: Bylaws
a. Management Committee (MC) representation process specified b. Clarification on virtual participation in meetings by MC Members c. Definition of Coordinating Entities added
d. Code of Conduct included, specified application to all individuals acting on behalf of MRSWMP in any setting
e. MC Representative Nomination Letter created
f. Chair & Vice Chair Roles & Responsibilities added

3. Exhibit B: Budget
a. Allowable indirect cost percentage tied to San Francisco Consumer Price Index b. Details on formulas to calculate cost-share for each budget schedule c. Budget Amendment Form created

4. Exhibit C: Agency Procurement Policy included

5. Exhibit D: Program Administrator Duties
a. Program Manager wording changed to Program Administrator and Support Staff b. Program Administrator Evaluation Template added

6. Exhibit E: Definitions page added
87 Item 1.

RESOLUTION NO. 2025-17
A RESOLUTION of The City of Del Rey Oaks City Council
Designating The City of Del Rey Oaks, California, as a BEE CITY USA® affiliate WHEREAS, the mission of BEE CITY USA is to galvanize communities to sustain pollinators, responsible for the reproduction of almost 90% of the world's flowering plant species, by providing them with healthy habitat, rich in a variety of native plants and free to nearly free of pesticides; and WHEREAS, thanks to the more than 3,600 species of native bees in the United States, along with introduced honey bees, we have very diverse dietary choices rich in fruits, nuts, and vegetables; and WHEREAS, bees and other pollinators have experienced population declines due to a combination of habitat loss, poor nutrition, pesticides (including insecticides, fungicides, and herbicides), parasites, diseases, and climate change; and
WHEREAS, pollinator-friendly communities can benefit local and regional economies through healthier ecosystems, increased vegetable and fruit crop yields, and increased demand for pollinatorfriendly plant materials from local growers; and WHEREAS, ideal pollinator-friendly habitat (A) is comprised of mostly native wildflowers, grasses, vines, shrubs, and trees blooming in succession throughout the growing season to provide diverse and abundant nectar and pollen, since many wild pollinators prefer or depend on the native plants with which they co-adapted; (B) is free to nearly free of pesticides, as many pesticides can harm pollinators and/or their habitat; (C) comprises undisturbed spaces (leaf and brush piles, unmown fields or field margins, fallen trees and other dead wood) for nesting and overwintering; and (D) provides connectivity between habitat areas to support pollinator movement and resilience; and WHEREAS, Integrated Pest Management (IPM) is a long-term approach to maintaining healthy landscapes and facilities that minimizes risks to people and the environment by: identifying and removing the causes of pest problems rather than only attacking the symptoms (the pests); employing pests' natural enemies along with cultural, mechanical, and physical controls when prevention is not enough; and using pesticides only when no other method is feasible or effective; and WHEREAS, supporting pollinators fosters broad-based community engagement in environmental awareness and sustainability; and
NOW, THEREFORE, in order to enhance understanding among local government staff and the public about the vital role that pollinators play and what each of us can do to sustain them, The City of Del Rey Oaks chooses to support and encourage healthy pollinator habitat creation and enhancement, resolving as follows:

1. The City of Del Rey Oaks Public Works Department is hereby designated as the BEE CITY USA sponsor.

2. The Public Works Supervisor of the Public Works Department is designated as the BEE CITY USA Liaison.

3. Facilitation of the City of Del Rey Oaks BEE CITY USA program is assigned to the Public Works Committee.
88 Item 2.

4. The Public Works Committee is authorized to and shall:
a. Celebration: Host at least one educational event or pollinator habitat planting or restoration each year to showcase The City of Del Rey Oaks commitment to raising awareness of pollinator conservation and expanding pollinator health and habitat. b. Publicity & Information: Install and maintain at least one authorized BEE CITY USA street sign in a prominent location, and create and maintain a webpage on the The City of Del Rey Oaks website which includes, at minimum a copy of this resolution and links to the national BEE CITY USA website; contact information for your BEE CITY USA Liaison and Committee; reports of the pollinator-friendly activities the community has accomplished the previous year(s); and your recommended native plant species list and integrated pest management plan (explained below).
c. Habitat: Develop and implement a program to create or expand pollinator-friendly habitat on public and private land, which includes, but is not limited to, Identifying and inventorying The City of Del Rey Oaks real property that can be enhanced with pollinator-friendly plantings; creating a recommended locally native plant list to include wildflowers, grasses, vines, shrubs, and trees and a list of local suppliers for those species; and, tracking (by square footage and/or acreage) annual area of pollinator habitat created or enhanced.
d. Pollinator-Friendly Pest Management: Create and adopt an integrated pest management (IPM) plan designed to prevent pest problems, reduce pesticide use, and expand the use of non-chemical pest management methods. e. Policy & Plans: Establish, through The City of Del Rey Oaks a policy in the Bee City Plan of The City of Del Rey Oaks Comprehensive Plan to acknowledge and commit to the BEE CITY USA designation and review the Bee City Plan and other relevant documents to consider improvements to pest management policies and practices as they relate to pollinator conservation, identify appropriate locations for pollinator-friendly plantings, and consider other appropriate measures.
f. Renewal: After completing the first calendar year as a BEE CITY USA affiliate, each February, apply for renewal of The City of Del Rey Oaks BEE CITY USA designation following the format provided by BEE CITY USA, including a report of the previous year’s BEE CITY USA activities, and paying the renewal fee based on The City of Del Rey Oaks population.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF DEL REY OAKS, this 28 th day of
October, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:

Scott Donaldson, Mayor Karen Minami, City Clerk
89 Item 2.

DATE:

TO:

FROM:

SUBJECT:

CEQA:

October 28, 2025
Honorable Mayor and City Council
John Guertin, City Manager
Adoption of a Memorial Bench Policy
Not applicable.

Discussion
The City periodically receives requests from residents and community members to donate and install memorial benches in honor of family members, friends, or other individuals. While these requests demonstrate strong community engagement, the City currently does not have a formal policy to guide how such requests are processed, how locations are determined, or how costs are assigned.

To ensure fairness, transparency, and consistency, staff recommends the City Council adopt a Memorial Bench Policy. The recommended policy will establish clear guidelines for:
• Ensuring consistency, fairness, and transparency in the administration of memorial bench requests;
• Defining responsibilities between the donor and the City for installation, maintenance, and replacement; and
• Establishing a cost recovery framework ensuring City funds are not used for private dedications.

At the September Council meeting, the City Council discussed policy options and provided direction to staff regarding the development of the proposed policy. The proposed policy is based on the City of Pacific Grove’s long-standing “Bench Naming Rights Policy” and, with the input from Council, has been adapted for Del Rey Oaks. It provides for ten-year renewable permits, establishes a waiting list when locations are unavailable, and defines City and donor responsibilities for maintenance and replacement.

Fiscal Impacts
The policy is designed to ensure full cost recovery through fees established in the City’s Master Fee Schedule. No direct fiscal impact is anticipated to the General Fund.

Recommendation
90 Item 3.

Staff recommends that the City Council adopt the attached Memorial Bench Policy and approve the accompanying resolution establishing the City’s formal policy and process for memorial bench donations, siting, and maintenance.

Attachments
• Resolution Adopting Policy
• Memorial Bench Policy
Respectfully submitted,
John Guertin
City Manager
91 Item 3.

RESOLUTION NO. 2025-18

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL REY OAKS

ADOPTING A MEMORIAL BENCH POLICY
WHEREAS, the City periodically receives requests from residents and others to donate and install memorial benches in public spaces; and
WHEREAS, the City Council desires to establish consistent policies and procedures to manage memorial bench applications, placement, and maintenance responsibilities; and WHEREAS, the City’s policy is modeled after regional best practices, including the City of Pacific Grove’s bench naming rights program, and ensures full cost recovery for bench installations and renewals; and
WHEREAS, adoption of this policy will promote fairness, transparency, and sustainability in administering memorial bench dedications.

NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Del Rey Oaks does hereby:

1. Adopt the Memorial Bench Policy attached as Exhibit A.

2. Authorize the City Manager, or their designee, to administer and enforce the policy, including establishing and maintaining a list of approved bench sites.

3. Establishes that fees related to the Memorial Bench Program shall be included and updated in the City’s Master Fee Schedule.

4. Affirms that this resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF DEL REY OAKS, this 28 th day
of October, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:

Scott Donaldson, Mayor Karen Minami, City Clerk
92 Item 3.

Approved by: City Council Reso. #2025- | Revision: | Supersedes:

CITY OF DEL REY OAKS
Memorial Bench Policy
Policy No.: PW-300.01
Effective Date: October 28, 2025
Purpose
The purpose of this policy is to establish procedures for the donation, installation, and renewal of memorial benches placed on City property to commemorate individuals or organizations with ties to the community. The policy ensures consistent administration, equitable opportunities, and cost recovery for program sustainability.

Policy

1. Program Administration
o The City Manager, or designee, shall administer the Memorial Bench Program and maintain an inventory and waiting list of available bench locations.

2. Application Process
o Applicants must submit a Memorial Bench Application Form with applicable fees.
o Eligibility is limited to residents, former residents, or individuals with significant ties to Del Rey Oaks.
o Locations are offered in the order of approved applications as they become available.

3. Permit Term
o Each bench dedication shall be issued under a renewable ten (10) year permit.

4. Fees
o Fees shall be established in the City’s Master Fee Schedule. 93 Item 3.

Approved by: City Council Reso. #2025- | Revision: | Supersedes:
o Applicants are responsible for the cost of the bench, plaque, installation, and, if necessary, replacement.
o All fees shall reflect full cost recovery and be reviewed annually.

5. Bench Placement
o Locations shall be assigned from an approved site list developed by Public Works staff and approved by the City Manager.
o The City Council shall not consider or hear appeals of bench placement decisions.

6. Maintenance Responsibilities
o The City shall maintain the structural condition of benches (e.g., slats, supports, hardware).
o If a bench needs to be replaced due to damage, donors will be responsible for the replacement costs.
o Donors are responsible for cosmetic care such as cleaning.

7. Plaques
o Plaques shall conform to City-approved design, size, and material standards. o Text content shall be subject to review and approval by the City Manager or designee.

8. Transferability
o Bench naming rights may be transferred to family members if the wording on the plaque remains unchanged during the permit term.

9. Removal or Relocation
o Benches may be removed or relocated at the City’s discretion for safety, accessibility, or park redesign purposes without refund.

10.Vendors
o The City may contract with third-party vendors for fabrication, engraving, and installation services as needed.
94 Item 3.

City of Del Rey Oaks | Public Works Department | 650 Canyon Del Rey Blvd, Del Rey Oaks, CA 93940 | (831) 394‑8511

CITY OF DEL REY OAKS
Bench & Plaque Donation Application
Thank you for your interest in donating a public bench or plaque within the City of Del Rey Oaks. This program allows residents and friends of the community to commemorate individuals or events through the placement of benches and plaques in approved city locations.

Applicant Information
Applicant Name:

Mailing Address:

City, State, ZIP:

Phone: Email:

Honoree Information
Honoree Name:

Relationship to City of Del Rey Oaks:

Bench and Plaque Details
Requested Location(s):

Type of Request: ☐ Plaque on Existing Bench ☐
Replacement Bench ☐ New Bench
(requires approval)
Plaque Inscription (maximum 3 lines)
__________________________________________________________ __________________________________________________________ __________________________________________________________ For City Use Only
City Manager
Approval:
☐ Yes ☐ No Date:

Plaque Ordered: ☐ Yes ☐ N/A Plaque Received: ☐ Yes ☐ No Installation
Completed:

Date:
95 Item 3.

DATE:

TO:

FROM:

SUBJECT:

CEQA:

October 28, 2025
Honorable Mayor and City Council
John Guertin, City Manager
Introduce and approve the first reading an Ordinance amending Chapter 12.04 of the Del Rey Oaks Municipal Code
Not applicable.

Recommendation
That the City Council:

1. Introduce and approve the first reading an Ordinance amending Chapter 12.04 of the Del Rey Oaks Municipal Code relating to the definition of “Superintendent of Streets,” sidewalk maintenance and repair, liability for injuries and right-of-way maintenance.

2. Provide policy direction regarding potential additional requirements for construction of new sidewalks upon (a) new development, (b) transfer of real property, and/or (c) issuance of building permits exceeding a set threshold.

Background
Chapter 12.04 of the Del Rey Oaks Municipal Code (DROMC) regulates streets, sidewalks, and public places. Specifically with respect to the repair and maintenance of sidewalks, DROMC section

12.04.090 makes owners of property adjacent to sidewalks and rights-of-way responsible for their maintenance and repair via reference to Section 5610. However, staff feel the DROMC could be clearer in establishing this responsibility.

California Streets and Highways Code Chapter 22 (Division 7, Part 3, Sections 5600 et seq.) authorizes cities to require property owners to maintain and repair sidewalks, curbs, parking strips, and related frontage improvements adjacent to their property. Pursuant to this authority, Del Rey Oaks has imposed the obligation for sidewalk and right-of-way repair and maintenance on adjacent property owners.

In addition, some communities have adopted proactive policies requiring new sidewalk construction upon development, property transfer, or issuance of substantial building permits, in order to incrementally improve pedestrian safety and accessibility.

Discussion
96 Item A.

The proposed ordinance amendment would:
• Define the “Superintendent of Streets” as the City Manager. • Replace existing Section 12.04.090 with new provisions assigning responsibility for sidewalk repair and maintenance to adjacent property owners, consistent with state law.

12.04.090 - Streets and Highways Code provisions adopted.

The provisions of Sections 5600 through 5629, inclusive, of the Streets and Highways Code of the State of California, as they now exist or may hereafter be amended, are adopted as the procedure governing the maintenance and repair of sidewalks, driveways, driveway approaches in the city. For the purpose of this chapter, "sidewalks" as defined in Section 5600 of said Streets and Highways Code, shall also include a "driveway" and a "driveway approach."

12.04.090 – Maintenance and Repair of Sidewalks.

A. Anything in this chapter to the contrary notwithstanding, the maintenance and repair of sidewalk areas and the making, confirming and collecting of assessments for the cost and expenses of said maintenance and repair may be done and the proceedings therefor may be had and taken in accordance with this part and the procedure therefor provided in Chapter 22 of Division 7, Part 3, of the Streets and Highways Code of the state as the same is now in effect or may hereafter be amended. In the event of any conflict between the provisions of said Chapter 22 of Division 7, Part 3, of the Streets and Highways Code of the state and this Chapter 12.04, the provisions of Chapter 12.04 shall control.

B. The owners of lots or portions of lots adjacent to or fronting on any portion of a sidewalk area between the property line of the lots and the street line, including parking strips, sidewalks, curbs and gutters, and persons in possession of such lots by virtue of any permit or right shall repair and maintain such sidewalk areas and pay the costs and expenses therefor, including a charge for the City of Del Rey Oaks' costs of inspection and administration whenever the city awards a contract for such maintenance and repair and including the costs of collection of assessments for the costs of maintenance and repair under subsection A. of this section or handling of any lien placed on the property due to failure of the property owner to promptly pay such assessments.

C. For the purposes of this Chapter, maintenance and repair of sidewalk area shall include, but not be limited to, maintenance and repair of surfaces including grinding, removal and replacement of sidewalks, repair and maintenance of curb and gutters, removal and filling or replacement of parking strips, removal of weeds and/or debris, tree root pruning and installing root barriers, trimming of shrubs and/or ground cover and trimming shrubs within the area between the property line of the adjacent property and the street pavement line, including parking strips and curbs, so that the sidewalk area will remain in a condition that is not dangerous to property or to persons using the sidewalk in a reasonable manner and will be in a condition which will not interfere with the public convenience in the use of said sidewalk area.

D. Notwithstanding the provisions of Section 5614 of the state Streets and Highways Code, the superintendent of streets may in his or her discretion, and for sufficient cause, extend the period within which required maintenance and repair of sidewalk areas must commence by a period of not to exceed ninety days from the time the notice referred to in said Section 5614 is 97 Item A.
given.
• Add Section 12.04.100 clarifying that property owners may be liable for injuries caused by failure to maintain sidewalks in a safe condition, consistent with state law.

12.04.100 – Liability for Injuries to Public.

The property owner required by Section 12.04.090 to maintain and repair the sidewalk area shall owe a duty to members of the public to keep and maintain the sidewalk area in a safe and nondangerous condition. If, as a result of the failure of any property owner to maintain the sidewalk area in a nondangerous condition as required by Section 12.04.090, any person suffers injury or damage to person or property, the property owner shall be liable to such person for the resulting damages or injury.
• Add Section 12.04.110 with provisions assigning responsibility for right-of-way maintenance to adjacent property owners.

12.04.110 Owner responsibility for right-of-way maintenance.

A. The owner of any premises within the city has the primary responsibility for keeping said premises free of public nuisances. Tenants and occupants of the premises, for the purposes of this chapter, shall be deemed to be the agents of the owner for purposes of this chapter.

B. The owner of any lot fronting any portion of a parkway or sidewalk, or other public rightof-way, shall maintain such parkway, sidewalk, curb, gutter and right-of-way, including any and all trees, shrubs, hedges, or landscaping in the abutting parkway, sidewalk, or public right-of way, in a condition that will not interfere with the public safety and convenience and the use of the parkway, sidewalk, curb, gutter and right-of-way.

C. The owners of lots fronting any portion of any parkway, sidewalk, curb, gutter or other public right-of-way shall keep those areas free of debris at all times.

D. The failure to comply with the requirements of this section shall be deemed a public nuisance. The city may exercise any remedy permitted by law for violations of this section, including those contained in Chapters 1.16 and 1.19.

E. Notwithstanding the owner’s primary responsibility for the maintenance of parkways, sidewalks, curbs, gutters and public rights-of-way, the city shall retain discretion for ensuring the general maintenance level of public rights-of-way for the purpose of ensuring the safety of the public, including, but not limited to, maintaining street trees and other landscaping improvements, including irrigation systems, roadways systems and shoulders, utility services, parkways, and pedestrian sidewalks. This includes privately owned improvements within the public right-of-way.

Maintenance and Repair Responsibilities
The City of Del Rey Oaks’ practices with respect to sidewalk (including curb and gutter) and parkway maintenance have been for many years based on the California Streets and Highways Code, Section 5610. The recommended changes to Chapter 12.04.090 and addition of Chapter 12.04.110 provide clear language regarding the responsibilities of property owners for maintenance and repairs of parkways, sidewalks, curbs, gutters and public rights-of-way adjacent to their properties. 98 Item A.

Liability for Injuries
While property owners are typically responsible for sidewalk repair, case law generally does not assign liability to them for injuries caused by sidewalk defects—unless the property owner directly caused the defect. Most California cities have adopted ordinances that place the duty to repair sidewalks on adjacent property owners. However, these ordinances vary in how the obligation is imposed and in the extent of property owner liability. Importantly, cities cannot fully transfer liability away from themselves under state law, as established by the Tort Claims Act. Cities may, however, establish concurrent liability, meaning both the city and the adjoining property owner can be held jointly responsible for damages or injuries resulting from defective sidewalks.

To impose concurrent liability, a city’s ordinance must use clear and unambiguous language describing the respective responsibilities of the city and property owners. The City of San Jose’s ordinance—upheld in Gonzales v. San Jose (2004)—is a key example. That ordinance requires property owners to maintain and repair sidewalks adjacent to their property in a safe condition and expressly holds them liable for any injury or damage resulting from unsafe sidewalks.

San Jose’s ordinance does not absolve the city of liability but allows both the city and the property owner to share responsibility. According to the City of San Jose Department of Transportation, the city does not currently offer financial assistance for sidewalk or tree repairs; property owners must cover the full cost and obtain necessary permits for work in the public right-of-way.

The City of Sacramento follows a similar policy. The only distinction is that Sacramento allows property owners to request city crews or contractors to perform the repairs—though the property owner still bears the full cost.

The recommended amendment to the Del Rey Oaks Municipal Code would align closely with the approach used in San Jose.

Policy Options for Potential Additional Requirements
In the recent past, community members as well as some council members have expressed concerns regarding pedestrian safety due to the lack of existing and standardized sidewalks throughout the city. To facilitate discussion of options for requiring property owners to install sidewalks, staff has reviewed how other agencies address this issue. In addition to the above amendments, Council may consider adopting one or more of the following options for future implementation:

Option A – New Development Requirement
• Require installation of sidewalks along the frontage of all new development projects. • This approach ensures new development contributes to community-wide pedestrian safety and ADA compliance.

Option B – Property Transfer Requirement
• Require construction or repair of sidewalks upon the sale or transfer of real property. • This approach uses the point of sale to incrementally upgrade sidewalk infrastructure but may impose costs on property sellers or buyers.
99 Item A.

Option C – Building Permit Threshold
• Require sidewalk installation or upgrades when permits are issued that exceed a certain size or dollar amount (e.g., $50,000 in valuation, or additions over 500 square feet). • This ensures that substantial property improvements include corresponding public infrastructure improvements.

If Council approves, staff will return at the next meeting with the second reading and adoption of the ordinance. Staff also requests Council direction on whether to return with draft code language for one or more of the policy options (A–C).

Fiscal Impacts
The proposed ordinance clarifies that adjacent property owners are financially responsible for sidewalk repair and maintenance. City costs may include administrative and inspection expenses, which may be recoverable through assessments.

Attachments
• Draft Ordinance Amending Chapter 12.04
Respectfully submitted,
John Guertin
City Manager
100
Item A.

ORDINANCE No. 322

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DEL REY OAKS AMENDING CHAPTER 12.04 OF THE MUNICIPAL CODE RELATING

TO STREETS, SIDEWALKS AND PUBLIC PLACES
WHEREAS, the City of Del Rey Oaks Municipal Code Chapter 12.04 regulates streets, sidewalks, and public places; and
WHEREAS, Chapter 12.04 currently requires the owners of property adjoining sidewalks and rights-of-way to maintain and repair them; and WHEREAS, the City wishes to make clearer the responsibilities of such owners.

NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Del Rey Oaks, California as follows:

SECTION 1. A new Section 12.04.005 is added to Chapter 12.04 to read as follows:

12.04.005 – Superintendent of Streets Defined.

As used in this chapter, the term “superintendent of streets” means the City Manager, or their designee.

SECTION 2. Section 12.04.090 of the Del Rey Oaks Municipal Code is amended in its entirety to read as follows:

12.04.090 – Maintenance and Repair of Sidewalks.

D. Anything in this chapter to the contrary notwithstanding, the maintenance and repair of sidewalk areas and the making, confirming and collecting of assessments for the cost and expenses of said maintenance and repair may be done and the proceedings therefor may be had and taken in accordance with this part and the procedure therefor provided in Chapter 22 of Division 7, Part 3, of the Streets and Highways Code of the state as the same is now in effect or may hereafter be amended.

C. For the purposes of this Chapter, maintenance and repair of sidewalk area shall include, but not be limited to, maintenance and repair of surfaces including grinding, 101
Item A.
removal and replacement of sidewalks, repair and maintenance of curb and gutters, removal and filling or replacement of parking strips, removal of weeds and/or debris, tree root pruning and installing root barriers, trimming of shrubs and/or ground cover and trimming shrubs within the area between the property line of the adjacent property and the street pavement line, including parking strips and curbs, so that the sidewalk area will remain in a condition that is not dangerous to property or to persons using the sidewalk in a reasonable manner and will be in a condition which will not interfere with the public convenience in the use of said sidewalk area.

SECTION 3. A new Section 12.04.100 is added to Chapter 12.04 to read as follows:

12.04.100 – Liability for Injuries to Public.

SECTION 4. A new Section 12.04.110 is added to Chapter 12.04 to read as follows:

12.04.110 – Owner responsibility for right-of-way maintenance.

B. The owner of any lot fronting any portion of a parkway or sidewalk, or other public right-of-way, shall maintain such parkway, sidewalk, curb, gutter and right-ofway, including any and all trees, shrubs, hedges, or landscaping in the abutting parkway, sidewalk, or public right-of way, in a condition that will not interfere with the public safety and convenience and the use of the parkway, sidewalk, curb, gutter and right-of-way.

C. The owners of lots fronting any portion of any parkway, sidewalk, curb, gutter or other public right-of-way shall keep those areas free of debris at all times.

SECTION 5. Environmental Determination. The City Council finds the enactment of this ordinance is not subject to the California Environmental Quality Act (CEQA) as it is not a project pursuant to Guidelines Section 15378 (b)(5) because it is an organizational or administrative activity of the City that will not result in direct or indirect physical changes in the environment. Also, it can be seen with certainty that there is no possibility the enactment of this ordinance may have a significant effect on the environment pursuant to Guidelines section 15061(b)(3).

SECTION 6. This ordinance shall take effect thirty (30) days following its final adoption.

SECTION 7. The City Manager and City Clerk are directed to perform all tasks necessary to implement this ordinance.

SECTION 8. Severability. If any provision, section, paragraph, sentence, clause, or phrase of this ordinance, or any part thereof, or the application thereof to any person or circumstance is for any reason held to be invalid or unconstitutional by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance, or any part thereof, or its application to other persons or circumstances. The City Council hereby declares that it would have passed and adopted each provision, section, paragraph, subparagraph, sentence, clause, or phrase thereof, irrespective of the fact that any one or more sections, paragraphs, subparagraphs, sentences, clauses, or phrases, or the application thereof to any person or circumstance, be declared invalid or unconstitutional.

SECTION 9. Publication. The City Clerk is hereby directed to publish in a newspaper of general circulation.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Del Rey Oaks, California, at its regular meeting held on the _____ day of _________, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
103
Item A.
____________________________
Scott Donaldson, Mayor
ATTEST:
____________________________
Karen Minami, City Clerk
104
Item A.

Mayor Donaldson Report
Below is a summary of board meetings I attended:

Transportation Agency for Monterey County
(TAMC)
September 24, 2025
105
Item A.
106
Item A.
107
Item A.

Monterey One Water (M1W)
September 29, 2025
108
Item A.

Kim Shirley’s Council Report
for Tuesday, October 28, 2025
Friday, September 19th- ReGen Monterey Board Meeting- Although ReGen has a lot of projects going on right now, only one item was ready to be covered during this board meeting. After passing the consent agenda, our discussion focused on adopting the revised “Guiding Principles” that had been discussed at a previous board meeting. The changes weren’t substantial. The biggest edit was within the “Rate Policies” portion, where it’s noted that ReGen would aspire to have 80% of operating costs funded by member agency tip fees and 20% covered by non-member waste contracts (the previous draft was shooting for 100% covered by member agencies). It was also noted that we’d make efforts to negotiate out-of-district contract rates that were comparable to member agency rates.

Overall, with over 100 years left of our landfill life, we’re still well within the “greater than 75 years of capacity” where we can make our landfill space available to external parties. As a reminder, once we have 50-75 years of capacity, then we limit our disposal services only to Monterey, Santa Cruz, San Benito, and SLO county customers. At that stage, we’d also start to pursue options for future landfill capacity, including onsite expansions or new disposal site identification. Once we’re at 50 years or less, then the landfill is only for member agencies.

Saturday, September 20th- California Coastal Clean Up Day- Thank you to Sustainable Del Rey Oaks, who collaborated with Sustainable Seaside and Seaside High School to staff a table at the beach at the end of Canyon Del Rey. My husband, Kevin Raskoff, also joined in by bringing grabbers, buckets, and students from his Environmental Club at Monterey Peninsula College. After wandering for a couple of hours, Kevin and I picked up almost 20 pounds of trash, including hundreds of cigarette butts (I mainly walked the street and the parking lots near the beach). It felt great knowing we were preventing this trash from washing into the ocean, but my hard work actually paid off in dollars, when I found the “trashure” box that had been hidden under one of the bushes (it was so cute, I just had to open it…forgetting that it could be a possible prize). I ended up with a $50 Visa card that I used to take Kevin to lunch, so it really turned out to be a lovely volunteer gig.

Tuesday, September 23rd- City Council Meeting- We started off our meeting with a few public comments. The first was from Patrice Vecchione, who spoke about her newspaper editorial that criticized the city’s response to the request from the California Native Plant Society (CNPS) to care for the plant reserve, which contains the endangered plant Seaside’s Bird’s-Beak. After much delay, the city denied CNPS the ability to pull invasive plants that could harm the endangered plant. Patrice also spoke about the trees that were cut down on public property behind her house and how upsetting it was to see these large trees taken down without any warning or explanation. She explained that these two 1 109
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instances showed a lack of regard for both residences and our land. Her comments have led me to follow up on both of these topics.

Additionally, we had Cecilia Carrasco and Helen Birdsong, both residents at The Oaks, talk about the importance of our no-smoking in multi-unit housing ordinance. They talked about the rise in their insurance costs and becoming a firewise community. Unfortunately, they also shared that they’re having a difficult time with one condo owner who has received many complaints for continuing to smoke. Their HOA has been following the protocol in issuing letters and reaching out to support this owner with information on quitting smoking.

They’re additionally looking to the city to help with enforcement or even to help educate, but no one had returned their calls. These comments have also led me to follow up on this issue.

Our last public comment was from Gary Kreeger, who, upon noticing that Blue Pearl Veterinary was no longer in Stone Creek, felt that it was time for the city to look at a vacancy tax or find some way to encourage businesses to fill these empty spaces in the Stone Creek shopping center. He also mentioned that the way the city handled the CNPS situation made the city look bad.

Our one discussion topic for the night was discussing the possibility of a new memorial bench policy. Our city manager had given us some suggestions based on policies from other cities, mainly Pacific Grove. We talked about charging a fee so that the city wouldn’t incur any additional costs. The city would also decide on the placement and final approval of the language on the bench plaque. Overall, the entire council was happy with this idea and directed staff to create a policy to bring back at a later date.

Tuesday, September 30th- “Beyond the Bridge: A Solution to Homelessness” Screening and Panel Discussion- I attended this movie screening, which showed the work of two guys (Don Sawyer-Producer/Director and Tim
Hashko-Cinematographer/Editor- https://asolutiontohomelessness.com/) who set out to see if they could find a solution to homelessness that could be replicated in areas across the country. And (spoiler alert), they did! Turns out, when you bring all the stakeholders to the table (really everyone- government on all levels, businesses, non-profits, educators, etc.) and have them collaborate to implement a housing first approach that provides permanent housing with services, that treat unsheltered people as people, you can find success! Milwaukee and Houston were two cities that had found at least an 80-90% success rate in moving people off the streets. This really was an inspirational movie, and the panel discussion afterward gave us examples and ideas for how this might be implemented in Monterey County. I know Del Rey Oaks doesn’t have a lot of resources or space to help with this situation, but it did make me even more interested in going back to our Housing Element and looking at our programs, making sure we’re implementing everything we can to help solve the crisis of housing. Thanks go to the Community 2 110
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Foundation for Monterey County and Dorothy’s Place for sponsoring this event. Thank you for shining a light on this important topic!
Wednesday, October 1st- ReGen Monterey Financial Committee- Besides the usual consent agenda, we only had one big discussion topic that took up our entire meeting, and that was the topic of our landfill gas and how best to utilize it.

Since the 90’s we’ve been taking our landfill gas and converting it into electricity, which fueled all of our electricity needs and provided extra that we’d feed back to PG&E. A couple of years ago, we collaborated with M1Water and engaged in a feasibility study to look at our resources and how best to use them. Turns out, taking our methane gas and converting it to renewable natural gas and feeding it into a pipeline would be much more profitable than creating electricity. Given that we realized our ability to partner with M1W was limited, we decided to move forward with a second feasibility study to analyze how best to use our landfill gas.

Currently, the consultant is looking at three scenarios. The first would be converting all of our landfill gas to electricity. The second would be to convert all of our landfill gas to renewable natural gas and have ReGen pay for all the infrastructure needed for that transition. The third scenario is to convert all of our gas to renewable natural gas, but use a contract with a developer who pays for the infrastructure. In reality, it’s not going to be any of these scenarios, but some hybrid version that allows us flexibility, resilience, doesn’t break the bank, yet provides a much higher return on our almost limitless methane gas. It really is a fascinating discussion (so many variables to think about!), and I appreciated the staff bringing us in on this topic early so we can begin to understand our next steps (more research) before it comes back to the board.

Wednesday, October 1st- Seaside Groundwater Basin Watermaster Meeting- This was not a long meeting, but we accomplished a lot. The first new business item was approving our budget for the next fiscal year. We have a budget committee that approves these budgets first, so there wasn’t much discussion. Probably the biggest change was approving an increase in our administrative cost so we could make sure to have enough to cover the training and additional hours for our new administrative officer that we’ll be hiring in November.

The second item was approving the replenishment assessment costs for 2026. This is basically how much we would charge a producer for overproduction of water. To come up with a cost, we take into consideration the cost of all of the sources and potential sources of water that go or would go into our basin and divide by the total acre-feet/year that those sources would provide. Interestingly, we calculate desalination water even though that’s not part of our current water portfolio. Cal Am wasn’t able to give us a current estimated cost, so we went off the older 2021 cost of $6,147/acre-foot (AF). That is at least ⅓ more 3 111
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expensive than our other sources, and I can only imagine how much that price will have risen since 2021.

Our last big item for the day was approving our final draft of our Seawater Intrusion Response Plan. I was pleased with the edits that they brought back to the board. The plan is clearer and conveys the urgency we’d need if we indeed had to declare our basin as seawater intruded. Given that Part 1 of the Plan needs to be executed prior to any seawater intrusion declaration, we’ll no doubt be talking about this more next year when we begin to execute the steps to look at wells that have the greatest risk after we finish our basin modeling.

Thursday, October 2nd- Pure Water Monterey Expansion Ribbon Cutting- I was honored to attend this historic event as Monterey One Water celebrated the completion of the expansion portion of Pure Water Monterey. This project, which takes wastewater from four sources (municipal wastewater, ag drainage water, food industry processing water, and stormwater), treats it for discharge, but instead of discharging it, cleans it further so it can be injected and stored in the Seaside Groundwater Basin. This additional water will provide Cal-Am water users with the additional water they’ve been seeking, which will hopefully allow the Cease and Desist order from the State to be removed. It’s been a long road to get to this place, so the joy was palpable! The super fun flash mob, which erupted during the presentations, also helped (my first!). Monterey One Water does know how to celebrate!
Wednesday, October 8th- Seaside Basin Watermaster Technical Advisory Committee- Today’s meeting did not cover big topics of discussion. Essentially, we approved the initial request for services for our various hydrogeologic consultants that we’ll need as we begin 2026. We also received an update on the work towards a Seaside Basin Groundwater model. Our consultant has been working with the Salinas Valley Basin Groundwater Sustainability Agency as they develop a larger regional model and a seawater intrusion model. The assumption is that with this work, they’ll be able to provide our basin with some information that could be used as we develop our own model for our basin. With that, we should be getting an update on model recommendations sometime in early to mid-2026. Lastly, we received an update on the geophysical imaging work that was done near the sentinel well #4, which is the well where we’ve seen increased conductivity, which could be an indication of seawater intrusion. They had only preliminary conclusions, which show there may be an indication of seawater intrusion in the area, but it did not show any indications of intrusion to the east of that location. We’ll be getting their final report at our December meeting, along with our usual annual Seawater Intrusion report, so stay tuned!
Monday, October 13th- Monterey-Salinas Transit Board Meeting- Please see the MST board highlights in our agenda packet.
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Council Report from Councilmember John Uy, Ed.D. 1
Council Report from Councilmember John Uy
October 28, 2025 Meeting
I. Council Report: Pilipino-American Solidarity Association (PASA) Picnic in Del Rey Oaks on September 13, 2025
I had the honor of joining neighbors, families, and friends at the PASA Picnic in Del Rey Park last September 13, 2025, in Del Rey Oaks, CA. It was a joyful celebration of the Filipino-American community and a reminder of what makes Del Rey Oaks such a special place: we show up for each other, we learn from one another, and we make room for everyone at the table.

From the first hello to the last goodbye, the park was alive with the sights, sounds, and flavors of culture and community. The spread of Filipino-American food was both delicious and welcoming, shared family-style, just the way community should be. Laughter carried across the lawn as kids and adults jumped into Pinoy games and friendly contests, creating new memories and friendships along the way.

What stood out most to me wasn’t any single activity, but the spirit of the day: hospitality, gratitude, and pride. Our diversity is one of Del Rey Oaks’ greatest strengths. When we gather like this, when we share stories, recipes, and traditions, we build a city where everyone feels seen and valued. Events like the PASA Picnic are more than festivities. They are living lessons in belonging.

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Council Report from Councilmember John Uy, Ed.D. 2
I want to thank PASA for organizing an inclusive and family-friendly celebration, and to acknowledge the many volunteers, community partners, and neighbors who gave their time, talent, and resources to make it possible. Your efforts turned a beautiful Saturday into something meaningful for our whole city.

As your council member, I remain committed to supporting community-led events that bring us together, strengthen our connections, and showcase the rich tapestry of cultures that call Del Rey Oaks home. Together, let’s keep building a welcoming Del Rey Oaks where every neighbor belongs and every tradition has a place to shine.

II. Council Report: AMBAG Board of Directors Meeting – October 8, 2025 The AMBAG meeting on October 8th was canceled
in advance, not at the last minute. The AMBAG
office routed attendance ahead of time and
confirmed that, with many elected officials
traveling to the League of California Cities
conference in the Los Angeles area, the Board
would not reach a legal quorum. Calling the
meeting off early was the right move. Thank you
to AMBAG staff for responsibly forecasting
attendance and avoiding a hollow meeting, and to residents for staying engaged. Professional development, like the League conference, helps local leaders bring back tools and partnerships.

Pairing that with strict open-meeting compliance is how we protect the integrity of our regional decisions.

I’m proud to represent Del Rey Oaks at the AMBAG table. 114
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Council Report from Councilmember John Uy, Ed.D. 3
III. Council Report: Regular Meeting of the Seaside County Sanitation District (SCSD) Board of Directors – October 14, 2025
Our SCSD meeting last October 14, 2025, was about the basics that matter most to every household and business in Seaside, Sand City, and Del Rey Oaks: reliable sewer service, strong prevention, and careful stewardship of your dollars. Here’s what we advanced and why it matters to you.

What we acted on
• Kept operations steady and safe. We received the September Operations Report showing no sanitary sewer overflows (SSOs), continued proactive jetting/video work, and mapped flushing to reduce risk across the system. That’s quiet success—the kind you should expect from essential infrastructure.
• Protected pipes before problems happen. We received our Quarterly Fats, Oils, and Grease (FOG) inspection report. Staff inspected dozens of food-service establishments; where grease levels exceeded the standard, education and quick re-inspections were scheduled. Prevention beats cleanup—every time.
• Funded the work responsibly. We approved the April–June 2025 expenditures and a drawdown of $765,118.70—routine, transparent funding to cover already-incurred costs for maintenance, safety, and service delivery.
• Accelerated field responsiveness. We adopted a resolution to award the 2025 General Engineering On-Call contracts (not-to-exceed $1,000,000 annually) to three qualified contractors, with the District Engineer authorized to issue task orders. This lets us move fast on repairs and spot projects without sacrificing competitive pricing or oversight.

Why this matters on your block
• Fewer emergencies, faster fixes. On-call contracts mean we don’t wait weeks to mobilize a crew when a line fails or a manhole needs work. • Clean streets, healthy creeks. Ongoing flushing, inspections, and FOG enforcement keep wastewater where it belongs—in the pipes—not in our neighborhoods or waterways. • Predictable, transparent finances. Routine approvals and clear reporting keep the District stable and accountable, which helps avoid costly surprises.

Gratitude and standards
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Thank you to our District team for disciplined maintenance and to local businesses cooperating with FOG best practices. As Chair, I’m holding us to three standards: prevention first, response without delay, and full transparency in how we spend every dollar.

I’m honored to serve as your Chair. Our commitment is simple: quiet, reliable service you don’t have to think about because we do.
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Del Rey Oaks City CouncilOctober 28, 2025

Del Rey Oaks City Council
October 28, 2025