S:\CITY HALL\Engineering\NEW ENGINEERING\General\Council\2024 Staff Reports\10-07-2024\READY_Award Transit Maint Facility Roof\SR_ 2024 Transit Maintenance Facility Roofing Project.doc
CITY OF DELANO
STAFF REPORT
October 7, 2024
Agenda Item: 11
TO: Honorable Mayor and Members of the City Council
FROM: Maribel Reyna, City Manager
By: Roman Dowling, P.E., Public Works Director/City Engineer SUBJECT: Award of the “2024 Transit Maintenance Facility Roofing Project” (former MCCF) to Marko Construction Group, Inc. in the amount of $530,443.00, and authorization for the City Manager or her designee to sign any documents needed to carry this project to completion.
RECOMMENDATION:
Award the “2024 Transit Maintenance Facility Roofing Project” (former MCCF) to Marko Construction Group, Inc. from Fresno, CA for $530,443.00 and authorization for the City Manager to sign all documents needed to carry out this project.
DISCUSSION:
The City of Delano’s Transit Maintenance Facility (formerly the MCCF building) needs roof repairs to its administration building. In the last rain events numerous areas have experienced damage due to leaks, including the building’s electrical system.
The job includes repairs of blisters, seams, and damaged gravel stops, as required by the product manufacturer, plus installation of insulation vents. The roof area to be covered by the waterproofing system, including the parapets, is estimated to be 23,000 square feet. The system will consist of roof cleaning and preparation, removing all gravel, priming some components as needed and application of 20 dry mils of reflective ceramic coating (2 coats) over 80 mils of dry membrane. Field thickness testing will be performed during application. A trowel grade membrane is applied to all transitions, flashings, drains, etc. This work comes with a 20-year warranty.
Two (2) responsive bids were received and opened on September 25, 2024.
CONTRACTOR TOTAL BID AMOUNT
Marko Construction Group, Inc. $530,443.00
Brazos Urethane, Inc. $558,040.00
Staff has checked the bids and verified that the low bid is complete and fulfills the requirements.
BUDGET/FISCAL:
A contingency of $53,000.00 (approx. 10%) is requested, bringing the total possible project cost to $583,443.00 to be funded as proposed in the table below, with authorization for the Finance Director to carry over funds listed from previous fiscal years. This approval authorizes the City Manager or her designee to execute any documents needed to carry out this project including change orders within the contingency amount as needed.
TDA Accounts (Fund 75) (Fiscal Year, Account No., Project) Budget Fiscal Year Account # Project Identifier Amount
22/23 75-94AP-350 TMOTF Upgrade $182,319.00
23/24 75-94AP-350 TMOTF Upgrade $84,649.00
23/24 75-95AP-350 TMOTF Upgrade $182,548.00
24/25 75-95AO-350 TMOTF Upgrade $46.191.00
24/25 75-94AM-350 ARP $87,736.00
Grand Total $583,443.00
Attach: Bid tab.
CITY OF DELANO Marko Construction Group, Inc. Brazos Urethane, Inc 1015 Eleventh Avenue 3675 E. Jensen Ave 28770 Ave. 14 1/2 Delano, CA 93215 Fresno, CA 93725 Madera, CA 93638
(661) 721-3300 559-222-7888 559-674-1111
PROJECT: 2024 MCCF Building Roof Project (new Trasit Maint Facility) Bid Date: 07/25/2024, 2:00 pm Lic. No.831764 Lic. No. 982578 ITEM EST. UNIT TOTAL UNIT TOTAL
NO UNIT ITEM QUANTITY PRICE PRICE PRICE PRICE
1 LS
Mobilization, Demobilization, Bonds, Warranty
and Permits 18,900.000 1 18,900.00 27,900.000 27,900.00 2 LS
Removal of existing rooftop gravel, complete and
in place 106,773.000 1 106,773.00 60,000.000 60,000.00
3 LF
Removal and Replace gravel stops, complete
and in place 21.000 400 8,400.00 15.000 6,000.00
4 EA
Remove and replace pipe supports complete
and in place 61.000 100 6,100.00 75.000 7,500.00
5 EA
Cap roofing nails to secure existing roof
complete and in place 9.500 1,200 11,400.00 50.000 60,000.00 6 SF Roof Repair complete and in place 2,300 3.500 8,050.00 30.000 69,000.00 7 SF Trito Flex Application complete and in place 23,000 10.240 235,520.00 6.520 149,960.00 8 SF
Trito Trowel Application application complete
and in place 1.500 23,000 34,500.00 2.170 49,910.00
9 SF Ceramic Application complete and in place 23,000 3.000 69,000.00 4.130 94,990.00 10 SF Walking Pad complete and in place 5,600 5.000 28,000.00 5.050 28,280.00 11 EA Oly-Vents complete and in place 20 190.000 3,800.00 225.000 4,500.00 TOTAL BASE BID 530,443.00 558,040.00
BID SIGNED? YES YES
BID SECURITY ENCLOSED? YES YES
NON-COLLUSION AFFIDAVIT YES YES
NOTES
SUBCONTRACTORS Kroeker Tear Off B&M Tear Off
DEMO Lic.# 621866 Lic. #769864
City of Delano Engineering Dept. Page 1 of 1
CITY OF DELANO
STAFF REPORT
January
October 7, 2024
Agenda Item: 12
TO: Honorable Mayor and Members of the City Council
FROM: Maribel Reyna, City Manager
By: Roman Dowling, PE, Public Works Director/City Engineer SUBJECT: Award of contract for the “2024 Various Streets Pavement Application of Rejuvenating Seal (Reclamite) Project” to Talley Oil Inc. in the amount of $205,262.60 and authorize the City Manager to sign the construction contract
RECOMMENDATION
Award the contract for the “2024 Various Streets Pavement Application of Rejuvenating Seal (Reclamite) Project” in the amount of $205,262.60 to Talley Oil Inc. of Madera, CA.
DISCUSSION
The “2024 Various Streets Pavement Application of Rejuvenating Seal (Reclamite) Project” provides routine maintenance of City Streets as recommended in the City’s Pavement Management Program. The project consists of rejuvenating seal (Reclamite) applied in the pavement at various street locations. The list of proposed streets is attached.
One bid was received and opened on September 26, 2024:
Contractor TOTAL BID AMOUNT
TALLY OIL INC. $205,262.60
Staff has checked the bid and verified that the bid is complete and fulfills the contract requirements.
FISCAL IMPACT:
A contingency amount of $20,000.00 (9.8%) is requested, making the total possible project cost $225,262.60. Account 11-860S-300 (Reclamite) has $80,090.00 in fiscal year 2023/2024 and $84,500.00 in the current fiscal year. It is requested that the Finance Director be authorized to carry over the funds from the previous year. Additionally, a new appropriation of $60,672.60 from TDA Fund 12 is requested to complete the funding needed for this project.
Attach: Bid Tabulations
CITY OF DELANO Talley Oil, Inc.
1015 Eleventh Avenue 12483 Road 29
Delano, CA 93215 Madera, CA 93638
(661) 721-3300 559-673-9011
PROJECT: 2024 Various Streets Pavement Application of Rejuvenating Seal (Reclamite) Bid Date: 09/26/2024, 2:00 pm Lic. No. 822368
ITEM EST. UNIT TOTAL
NO UNIT ITEM QUANTITY PRICE PRICE
1 LS Mobilization, Bonds, and Licenses 1 5,000.000 5,000.00 2 LS Maintenace of Traffic Control and Signing 1 22,500.000 22,500.00 3 SY
Furnish all labor, materials, and equipment
necessay for the application of an asphalt
rejuvenating agent "Reclamite" to asphalt
concrete surface on various streets specified in
Area 1 including sanding and sand removal per
contract plans & specifications 53,331 0.900 47,997.90
4 SY
Furnish all labor, materials, and equipment
necessary for the application of an asphalt
rejuvenating agend "Relcamite" to asphalt
concrete surface on various streets a specified in
Area 2 including sanding and sand removal per
contract plans and specifications. 48,770 0.900 43,893.00 5 SY
Furnish all labor, materials, and equipment
necessary for the application of an asphalt
rejuvenating agent "Reclamite" to asphalt
concrete surface on various streets specified in
Area 3 including sanding and sand removal per
contract plans and speifications 17,622 0.900 15,859.80 6 Furnish all labor, materials, and equipment
necessary for the application of an asphalt
rejuvenating agent "Reclamite" to asphalt
concrete surface on various streets specified in
Area 4 including sanding and sand removal per
contract plans and speifications 77,791 0.900 70,011.90 TOTAL BASE BID 205,262.60
BID SIGNED? YES
BID SECURITY ENCLOSED? YES
NON-COLLUSION AFFIDAVIT YES
City of Delano Engineering Dept. Page 1 of 1
3 OF 7 Scale Project Date Sheet No. Revision/Issue Date General Notes Approved By:
Roman Dowling Public Works Director/City Engineer R.C.E. 71822 Date 2024_STR_004
2024-08-21 N.T.S. Prepared By: CITY OF DELANO ENGINEERING DEPARTMENT 1015 ELEVENTH AVENUE P.O. BOX 3010 DELANO, CA 93216 Project Name and Address 2024 VARIOUS STREETS PAVEMENT APPLICATION OF REJUVENATION SEAL PROJECT LIST OF ROADS AND SEGMENTS
CITY OF DELANO
STAFF REPORT
October 7, 2024
Agenda Item: 13
TO:
FROM:
SUBJECT:
Honorable Mayor and Council Members
Maribel Reyna, City Manager
By: Ricardo Chavez, Interim Community Development Director Combined Development Permit No. CDP 2024-001, an application for a proposed prezoning of approximately 355 acres to prezoning district consistent with a land use designation as shown on the City of Delano General Plan map adopted in 2005 as a prerequisite of City Annexation. The sites are located west and south of the current City limits and include nine (9) parcels of land including the rights-ofway along the frontage of said parcels, which are subject to prezoning and eventual annexation. The applicant is the City of Delano, 1015 11th Avenue Delano CA 93215. (Assessor Parcel Numbers: 520-170-02, 03, 04, 05, 06, 07, 14 and 047-170-03 and 04)
This item has been continued to the October 21, 2024, Regular Council Meeting.
CITY OF DELANO
STAFF REPORT
October 7, 2024
Agenda Item: 14
TO:
FROM:
SUBJECT:
Honorable Mayor and Council Members
Maribel Reyna, City Manager
By: Ricardo Chavez, Interim Community Development Director Introduction and first reading of an ordinance of the City of Delano amending Section 20.14.35 (Signs with changeable copy) of the Delano Municipal Code which would apply citywide. The proposed Zoning Text Amendment would allow (i) electronic and mechanical signs that have changeable copy and is located within the Downtown Commercial (DC) District along High Street between 9th and 13th; (ii) would be subject to administrative approval from the Community Development Director through the Sign Program process.
This item has been continued to the October 21, 2024, Regular Council Meeting.
CITY OF DELANO
STAFF REPORT
October 7, 2024
Agenda Item: 15
TO: Honorable Mayor and Members of the City Council
FROM: Maribel Reyna, City Manager
SUBJECT: Potential Ballot Measures on a Special Election in 2025, Primary Election 2026 or General Election in 2026 to Establish the Office of Elected Mayor
RECOMMENDATION
Direct staff to place the ballot measures on a Special Election in 2025, Primary Election 2026 or a General Election in 2026.
DISCUSSION
At its meeting on July 3, 2024, the City Council passed a motion with a 4-1 vote directing staff to prepare the necessary documents to place on the ballot for the November 5, 2024, election the question of whether an Office of Elected Mayor should be established and whether the term for such Mayor should be two or four years.
The deadline of August 12, 2024, to submit a local measure to the Kern County Elections Division was missed. Staff is seeking direction as to whether the Council wants to place this matter before the voters at a 2025 Special Election, 2026 Primary Election or during the 2026 General Election. If a majority of voters approve of having an elected Mayor at a Special Election in 2025, or at the Primary Election in 2026, then the first time that the office of Mayor will appear on the ballot will be in the next regularly scheduled general election in November 2026. Whereas, taking the measure in a 2026 General Election the measure will be placed on the ballot for the first time during the 2028 General Election.
Option 1: Special Election 2025 approximate cost of $25,000* Option 2: Primary Election 2026 approximate cost of $18,000* Option 3: General Election 2026 approximate cost of $18,000* *This is an estimate, and costs could be higher or lower, depending on multiple variables that will not be determined until after an election is concluded.
FISCAL IMPACT
Staff anticipates that the County Registrar's Office will impose a per ballot measure fee.
The approximate fees with a ballot measure during a General Election in 2026 and Primary Election in 2026 is $18,000. Approximate fees for a Special Election in 2025 are $25,000.
CITY OF DELANO
STAFF REPORT
October 7, 2024
Agenda Item: 16
TO: Honorable Mayor and Members of the City Council
FROM: Maribel Reyna, City Manager
By: Mark D. Hensley, City Attorney
SUBJECT: Creation of the Nextgen Delano Leaders Council
RECOMMENDATIONS
Staff recommends that the City Council discuss the formation of and provide direction for a Youth Ad Hoc Committee. Staff recommends that city council consider adoption of a Resolution creating the “Nextgen Delano Leaders Council,” a youth ad hoc committee.
BACKGROUND
City Councilmember Solorio-Ruiz requested the City Attorney’s assistance to prepare an item for the consideration of the City Council regarding the establishment of a Nextgen Delano Leaders Council (“NGDLC”). This proposal is in line with the City’s commitment to inclusivity, community engagement, and providing a platform for the youth population to learn about the local decision-making processes and civic operations.
DISCUSSION
The City Council recognizes the importance of educating the youth of the City of Delano on how local government functions. Establishing an ad hoc youth committee called the “Nextgen Delano Leaders Council” would not only educate the youth but also enrich the City’s community engagement efforts. The mission statement of the proposed Nextgen Delano Leaders Council is to “serve to engage and empower local youth in having a voice on relevant issues pertaining to municipal policies, programs and projects.” The Agenda Item:
October 7, 2024
proposed non-political and youth related policies and procedures include, but are not limited to, the following (see Attachment 2):
• The Nextgen Delano Leaders Council will consist of five (5) members, each of whom must either reside in the City of Delano or attend school within the City of Delano. All members must be in grades 9 through 12 at the time of appointment.
• Each member will serve for a one (1) year term, not limited to re-appointment. • City staff will interview and release applications to fill in the 5 seats. • The Nextgen Delano Leaders Council shall elect from its members a Chairperson and Vice Chairperson to serve a 1-year term. • Members will actively participate in the discussion of various programs and projects to achieve the Nextgen Delano Leaders Council’s mission statement. • The Nextgen Delano Leaders Council shall hold one (1) meeting per month to take place in the Council Chambers.
If established and adopted, the Nextgen Delano Leaders Council shall discuss and make recommendations regarding projects and issues including, but not limited to, local/community focused issues, hosting a tree planting event, hosting a “Clean up the City” event, community outreach efforts, encouraging young people to be civically engages, organizing conferences for the youth, and initiating educational campaigns. Two Councilmembers will be appointed to serve to guide the members.
FISCAL IMPACT
No fiscal impact.
ATTACHMENTS
1. Nextgen Delano Leaders Council Presentation
2. Draft Resolution No. 2024-XX
17
RESOLUTION NO. 2024 - XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DELANO,
CALIFORNIA, CREATING THE NEXTGEN DELANO LEADERS
COUNCIL
WHEREAS, the City of Delano (“City”) desires to foster involvement of young people in the work of the City; and
WHEREAS, the creation of a Nextgen Delano Leaders Council is an appropriate means to foster that involvement.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Delano, California, does authorize and determine as follows:
SECTION 1. Nextgen Delano Leaders Council. Created; Purpose. The Nextgen Delano Leaders Council is hereby created to serve as an ad hoc youth committee advisory for matters related to the needs of the youth in Delano, and to promote youth involvement in local government and the community. The mission of the Nextgen Delano Leaders Council is to serve to engage and empower local youth in having a voice on relevant issues pertaining to municipal policies, programs and projects.
SECTION 2. Duties and Responsibilities. The Nextgen Delano Leaders Council shall have the following duties and responsibilities:
• Recommend to the City Council policies and specific programs which promote the mission statement of the Nextgen Delano Leaders Council and to actively participate in the discussion of various non-political and youth related programs and projects to achieve the mission.
• Foster greater involvement of youth in municipal government affairs through civic engagement opportunities, volunteerism, youth programs, and special events.
• Study problems, activities, and concerns of youth, especially as they relate to municipal programs or projects of the City of Delano.
• Hold forums on problems, activities and concerns of youth, either alone or in conjunction with other government agencies and community organizations, as the Nextgen Delano Leaders Council deems desirable.
• Recommend the implementation of community programs to the City Council which the Nextgen Delano Leaders Council deems desirable. • Encourage youth participation in City and community events. • Promote and conduct healthy, safe, and fun activities for the youth of Delano.
SECTION 3. Members and Officers. The Nextgen Delano Leaders Council shall be comprised of a total of five (5) voting members.
From the members who are appointed to the Nextgen Delano Leaders Council, one shall be elected annually from among its members to serve in each of the following offices for the term of one year: Chairperson and Vice Chairperson. If the position of Chairperson or Vice Chairperson becomes vacant during the course of the year, the Members shall elect a replacement to serve for the balance of the year.
The Chairperson shall preside at all meetings of the Nextgen Delano Leaders Council and shall provide a quarterly report to the City Council on all activities and recommendations of the Nextgen Delano Leaders Council. The Vice Chairperson shall serve as Chairperson in the absence of the Chairperson or when the Chairperson is unable to serve in such capacity and otherwise assists the Chairperson in executing the duties and responsibilities of the Nextgen Delano Leaders Council.
Two City Councilmembers will be appointed to serve to guide the members of the Nextgen Delano Leaders Council.
SECTION 4. Eligibility; Appointment. City staff will interview and release applications to fill each seat of the 5-member Nextgen Delano Leaders Council. The Members shall serve a term of one (1) year but not limited to re-appointment. Members must reside in the City of Delano or attend school within the City of Delano. All members shall be in grades 9 through 12 at the time of appointment.
SECTION 5. Tenure. Each member of the Nextgen Delano Leaders Council shall serve a term of one (1) year, but not limited to re-appointment. The Nextgen Delano Leaders Council members shall serve without compensation and shall incur no expenses chargeable to the City without prior authorization of the City Council.
SECTION 6. Quorum; Attendance. A majority of the members of the Nextgen Delano Leaders Council then in office shall constitute a quorum for the conduct of business. The Nextgen Delano Leaders Council shall meet once a month at the City of Delano Council Chamber. The Nextgen Delano Leaders Council Chairperson shall inform the City Council of any member who fails to attend three (3) meetings in any 12-month period and the City Council may excuse the absences or replace the member in its discretion.
SECTION 7. Brown Act and Conflicts of Interest. All meetings of the Nextgen Delano Leaders Council shall be held in compliance with the Ralph M. Brown Act, Government Code Sections 54950 et seq., and members of the Nextgen Delano Leaders Council shall conduct themselves consistently with state laws governing potential conflicts of interest, including the Political Reform Act of 1974, Government Code Sections 81000, et seq.
SECTION 8. The City Clerk shall certify the passage and adoption of this Resolution.
PASSED AND ADOPTED by the City Council of the City of Delano at a regular meeting held on the day of , 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Joe L. Alindajao, Mayor
ATTEST:
Nancy Garcia, City Clerk
APPROVED AS TO FORM
By:
Mark D. Hensley, City Attorney
CITY OF DELANO
STAFF REPORT
October 07, 2024
Agenda Item: 17
TO: Honorable Mayor and Members of the City Council
FROM: Maribel Reyna, City Manager
By: Noemi A. Zamudio, Human Resources Director
SUBJECT: Efforts on Police Department Recruitment
Recommendation
None
Discussion
As requested by Councilmember Salvador Solorio-Ruiz, an oral presentation on staff efforts regarding the Police Department ongoing recruitment.
Budget Impact
None