CITY OF DELANO
STAFF REPORT
March 23, 2026
Agenda Item: 1
TO: Honorable Mayor and Members of the City Council
FROM: Maribel Reyna, City Manager
By: Jerry Nicholson, Chief of Police
SUBJECT: Authorization to purchase two vehicles from Delano Chevrolet GMC and mobile radios from Motorola Solutions to support CalVIP Cohort 4 Crime Prevention program operations, utilizing CalVIP Cohort 4 Match Funds in a total amount not to exceed $111,548.14
Recommendation:
1. Staff recommends the City Council authorize the use of CalVIP Cohort 4 City Match Funds to purchase two vehicles from Delano Chevrolet GMC, consisting of a 2026 Chevrolet Trax for $31,256.69 and a 2026 GMC Acadia for $58,417.38, and to purchase two Motorola Solutions APX 8500 mobile radios for installation in the vehicles at a cost of $21,874.07, for a total project amount not to exceed $111,548.14. Staff further recommends the City Council authorize the City Manager, or her designee, to execute all related agreements and documents.
Discussion:
The City of Delano demonstrates a need to continue the grant-funded initiatives established in Cohort 4 of the California Violence Intervention and Prevention (CalVIP) grant program. The City has seen a marked decrease in violence and homicides in the last few years. The purpose of this grant-funded program is to engage with the youth and community of Delano in a way that encourages pro-social interactions in settings that nurture positive relationships with police and the community at large to reduce the risk and incidences of community gun violence.
The Crime Prevention Team currently shares vehicles with other professional staff that are reaching the end of their service life, limiting outreach, coordination with community organizations, training attendance, and rapid intervention efforts. Dedicated vehicles are essential to fulfill CalVIP responsibilities, including partner meetings and response to intervention needs.
The City of Delano’s Cohort 4 included a match requirement, which means that whatever money is expended from the awarded grant funds, an equal share of City match funds need to be expended by the end of the Grant Period. Failure to meet this match requirement will require the City to revert payment to the State.
The City publicly posted a Request For Proposals (RFP) for two vehicles to be used by the Crime Prevention Team on February 27, 2026. No bids were received prior to the RFP closing on March 12, 2026. Following the unsuccessful solicitation, staff submitted a Non-Competitive Procurement request to the BSCC, which was approved by the City's BSCC Field Representative on March 17, 2026, authorizing the City to proceed with the purchase outside of a competitive bid process. Staff proposes purchasing a 2026 Chevrolet Trax and a 2026 GMC Acadia from Delano Chevrolet GMC at a combined cost of $89,674.07, with each vehicle equipped with a Motorola Solutions APX 8500 mobile radio at a cost of $21,874.07 for both units including programming and installation.
BudgetImpact:
None. These funds have already been appropriated in the City’s Budget. $111,548.14 in City Match Funds will be used. A new Capital Outlay entry will be created within Account Code: 110-90000-111-G00038.
Attachment(s):
Request for Proposal
Non-Competitive Bid Request
Non-Competitive Bid Request Approval
Vendor Quotes: Delano Chevrolet GMC & Motorola Solutions
CITY OF DELANO
REQUEST FOR PROPOSAL
CRIME PREVENTION VEHICLES
DATE ISSUED: February 25,2026
DEADLINE FOR SUBMITTAL OF PROPOSALS:
Thursday, March 12, 2026, at 5:00 P.M.
Please submit proposals to:
City Clerk
City of Delano
1015 11th Avenue
Delano, CA 93215
1. INTRODUCTION
The City of Delano (“City”) is seeking proposals from qualified vendors for the supply and delivery of Crime Prevention Vehicles from February 26, 2026, through March 12, 2026. This Request for Proposals (“RFP”) is open to all qualified vendors. The vehicles will be unmarked and assigned to the Crime Prevention Team. These vehicles will be used for intelligence-based crime prevention, community engagement in plain clothes or non-uniformed capacity, attendance at community meetings, events and outreach.
2. OBJECTIVE
The purpose of this RFP is to select and acquire two (2) vehicles that meet the specifications as provided the same.
3. SUBMISSION GUIDELINES
All vendors interested in providing the vehicles must complete a proposal. The deadline is Thursday, March 12, 2026, at 5:00 P.M.
No proposal shall be considered unless it is made in accordance with the provisions of the RFP.
All proposals must be labeled “RFP for Crime Prevention Vehicles,” and the proposal terms must be firm for ninety (90) days from the date of the proposal opening in order to permit staff evaluation and City Council award. The City of Delano reserves the right to reject any or all proposals in whole or in part and may waive any irregularities or informalities in any proposal to the extent permitted by law, and when the public interest will be served thereby.
Any questions relating to this RFP must be received at least four City business days prior to closing date, any questions received after this deadline will not be addressed.
Submittals may be delivered in a sealed envelope labeled “RFP for Crime Prevention Vehicles” to the following address:
City Clerk
City of Delano
1015 11th Avenue
Delano, CA 93215
For additional information contact Commander Christopher Nino at [email protected] or Crime Analyst Jenny Recondo at [email protected]. Any further information and clarifications will be posted on our website along with the RFP. Please note that City staff does not intend to meet with proposing companies to discuss this solicitation prior to the submission deadline.
4. VEHICLE SPECIFICATIONS
The selected vendor will be responsible for providing two (2) vehicles that meet the following criteria:
4.1 New Mid-Size SUV
4.2 New Sedan or Crossover
4.3 Unmarked and available for general use
4.4 Available for California sale
4.5 Exterior and interior colors: neutral (black, dark blue, tan, gray, or white).
4.6 Automatic transmission
4.7 Compatible with unleaded (87) fuel
4.8 Cloth interior or leather interior
4.9 Spare tire and tire changing kit equipped with all California compliant safety and mechanical features
4.10 Advanced Safety Technologies: Features such as lane-departure warnings, blind spot monitoring and rear-view camera.
4.11 Storage: Ample storage compartments and trunk space for day-to-day use.
4.12 Fuel Efficiency: Minimum EPA estimated fuel economy (miles per gallon) for both city and highway driving. A minimum of 10 mpg combined.
4.13 Performance Engine: Minimum horsepower and torque specifications for reliable driving experience.
4.14 Emissions: Must comply with California emission standards
4.15 Telematics System: Built-in compatible with tracking systems for vehicle location.
4.16 In-Car Technology: Bluetooth connectivity, and at least one USB port
4.17 Warranty Package: Minimum 3 year/36,000-mile warranty
5. SUBMITTAL REQUIREMENTS
The following minimum information should be provided in each sealed proposal and will be utilized in evaluating each proposal submitted:
5.1 Middle Range Model Proposal:
a. This proposal should detail the cost and features above that of a base model level for each category of vehicle. i.e., Middle ranged trim
5.2 Fully Loaded Model:
a. This proposal should detail cost and features of the fully loaded model level for each category.
5.3 Each proposal submitted must include:
a. Detailed specifications of each vehicle make and model b. Total cost, including delivery
c. Warranty information
d. Maintenance package details
e. Expected delivery date of vehicles
NO VERBAL, FACSIMILE OR TELEPHONIC BIDS OR ALTERATIONS WILL BE CONSIDERED.
The City of Delano reserves the right to reject any and all proposals, to waive any informalities in any proposal and select the one that best meets the City’s needs.
6. EVALUATION CRITERIA
A selection committee, appointed by the City Manager, will review the vendors’ qualifications.
From this review, an evaluation and selection process will be completed using the following criteria as a benchmark for making a recommendation. The city council will award the contract to the vendor who provides a proposal that it determines provides the best value for the city.
Consideration will be given to, but not necessarily restricted to, price, terms, delivery and prior performance, availability of vehicles, and warranty period. The City of Delano is seeking to purchase vehicles currently available on the dealer's lot to meet our department's urgent operational needs. Acquiring these vehicles promptly is critical to the mission of the Delano Police Department.
FINAL AWARD SHALL BE CONTINGENT UPON SELECTED RESPONSIBLE
COMPANY(IES) ACCEPTING ALL TERMS AND CONDITIONS LISTED WITHIN THIS RFP.
7. INSPECTION AND ACCEPTANCE
Whenever the vehicles awarded to a Vendor have been delivered to the City of Delano, the Delano Police Department shall make the final inspection and acceptance. Until acceptance is complete, insurance coverage of all vehicles shall remain the responsibility of the vendor. If upon initial inspection or during the warranty term, the vehicles are found to be defective in their construction or deficient in any of the requirements of these specifications, the vendor shall remedy or remove and replace the vehicle equipment in an acceptable manner and no compensation shall be allowed for such correction for either material, labor or transportation of material and/or repairmen.
8. DELIVERY
Successful vendor(s) shall have the vehicles delivered herein to the Central Garage at 725 S. Lexington Street
Delano, CA 93215
The City of Delano and Delano Police Department are seeking proposals on vehicles that vendors have available in their current vehicle inventory.
9. PAYMENT
One hundred percent (100%) of the contract price will be paid within thirty (30) days following final acceptance by the City and receipt of a properly completed invoice.
10. GROUNDS FOR DISQUALIFICATION
Factors, including but not limited to, any of the following may disqualify a proposal without further consideration:
10.1 Evidence of collusion: Applicant represents and warrants that its proposal is genuine and made in the interest of or on behalf of any person named therein; that the applicant has not directly induced or solicited any other person to submit a scam proposal or any other person to refrain from submitting a proposal; and that the applicant has not in any manner sought collusion to secure any improper advantage over any other applicant submitting a proposal.
10.2 Any attempt to improperly influence any member of the City or evaluation team.
10.3 Existence of any lawsuit, unresolved contractual claim or claim or dispute between applicant and the City.
10.4 Evidence of incorrect information submitted as part of the proposal.
10.5 Evidence of applicant’s inability to successfully complete the responsibilities and obligations of the proposal.
10.6 Contact regarding this procurement with any City official, employee or evaluation team member other than the procurement contact from the time of issuance of this solicitation until a recommendation of award is made, is prohibited.
10.7 Applicant’s default under any previous agreement with the city.
11. CALIFORNIA PUBLIC RECORDS ACT
The City reserves the right to make copies of Applicant’s proposal available for inspection and copying by members of the public, (including proposals which may contain information the proposer regards as proprietary in nature), unless the City’s legal counsel determines that the information which the Applicant regards as proprietary may be withheld pursuant to applicable provisions of the California Public Records Act (Govt. Code Section 7920.000 et seq.) or other applicable state or federal law.
12. RIGHTS OF CITY OF DELANO
This RFP does not commit the City to enter a contract, nor does it obligate the City to pay for any costs incurred in preparation and submission of responsive proposals or in anticipation of a contract. The City reserves the right to:
12.1 Accept a proposal in full, or in part
12.2 Make the selection based on its sole discretion
12.3 Reject any and all proposals
12.4 Enter into an agreement with another applicant in the event the originally selected company(ies) defaults or fails to execute an agreement with the City.
13. DOCUMENTS INCLUDED WITH THIS RFP
Attachment A: None.
14. CITY COUNCIL REVIEW AND APPROVAL
The final step in the RFP evaluation process is to provide recommendations with the City of Delano City Council at a public meeting; projected to occur on or around March 23, 2025. The City Council will be provided with the following for its consideration:
• A staff report prepared by the City of Delano Police Department with a recommendation by staff.
The City Council will be given an opportunity to deliberate on the matter and then take action to determine which vendor, if any, will be selected. The City Council may accept, reject or reweigh the evaluations in whole or in part. The City Council’s final decision shall not be decided based on any single factor listed above but based on the City Council’s independent determination as to which proposal(s) provide(s) the best value and offers the optimal combination of factors. The City Council reserves the right to further negotiate the specific requirements and compensation structure with selected vendor(s) in the interest of securing the best terms for the City and the public.
DELANO POLICE DEPARTMENT Jerry Nicholson, Chief of Police
“Integrity, service, trust”
2330 high street
Delano, CA 93215
(661) 721-3377
Fax (661)725-0631
www.cityofdelano.org
Board of State and Community Corrections March 17, 2026 Corrections Planning and Grant Programs Division
Attn: Michael Martinez, Field Representative
2590 Venture Oaks Way, Suite 200
Sacramento, CA 95833
Grantee: City of Delano
Grant Agreement: BSCC 1103-22
Grant Program: CalVIP Cohort 4
Grant Period: October 1, 2022 – March 31, 2026
Total Amount to be Encumbered: Approximately $111,548.14 RE: Non-Competitive Bid Justification: Two (2) Crime Prevention Team Vehicles Dear Mr. Martinez,
The Delano Police Department requests approval for a non-competitive procurement of two Crime Prevention Team vehicles under the CalVIP Cohort 4 Grant (Agreement No. BSCC 1103‑22). This purchase was approved in Budget Modification 3 (August 27, 2025) to be purchased with budgeted match funds.
Justification for Non-Competitive Procurement:
1. State cooperative contracts unavailable: Vendors under the California Department of General Services contract confirmed no vehicles in stock.
2. Operational necessity: The Crime Prevention Team currently share vehicles that are reaching the end of their service life; limiting outreach, coordination with community organizations, training attendance, and rapid intervention efforts. Dedicated vehicles are essential to fulfill CalVIP responsibilities, including partner meetings and response to intervention needs.
3. Time-sensitive requirement: All Cohort 4 encumbrances must be completed by March 31, 2026.
4. Competitive process attempted: After determining no statewide contractor availability, the Department issued an RFP. The posting closed on March 12, 2026, with no bids received, as confirmed by the City Clerk.
2 The vehicles will be unmarked or lightly marked SUVs and will be used solely for community outreach related to this program. Detailed quotes are attached. All non‑competitive procurement requirements will be followed and submitted.
Attachments:
Detailed Invoices
City Ordinances Related to Procurements
Thank you for your consideration. Please contact me at (661) 709-8924 if additional information is needed.
Kind regards,
Christopher Niño, Administrative Commander
Delano Police Department
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CITY OF DELANO
STAFF REPORT
March 23, 2026
Agenda Item: 2
TO: Honorable Mayor and Members of the City Council
FROM: Maribel Reyna, City Manager
By: Jerry Nicholson, Chief of Police
SUBJECT: Authorization to purchase a community outreach van from Quality Vans & Specialty Vehicles and a mobile radio from Motorola Solutions to support CalVIP Cohort 4 Crime Prevention program operations, utilizing CalVIP Cohort 4 Match Funds in a total amount not to exceed $131,828.02
Recommendation:
Staff recommends the City Council authorize the use of CalVIP Cohort 4 City Match Funds to purchase a community outreach van from Quality Vans & Specialty Vehicles at a cost of $120,000 and to purchase a Motorola Solutions APX 8500 mobile radio for installation in the Van at a cost of $11,828.02. The van will be purchased as a used Ford Transit chassis and upfitted by Quality Vans & Specialty Vehicles to meet the specifications of the Crime Prevention Team, for a total project amount not to exceed $131,828.02. Staff further recommends the City Council authorize the City Manager, or her designee, to execute all related agreements and documents.
Discussion:
The City has seen a marked decrease in violence and homicides in the last few years. Our strategy has shifted from focusing on interventions to focusing on prevention. We have identified evidence-based initiatives that will allow the City of Delano to engage with the Delano community in a way that encourages pro-social interactions in settings that nurture positive relationships with police and the community at large to reduce the risk and incidences of community gun violence.
Quality Vans & Specialty Vehicles was identified as the sole qualified vendor on the west coast capable of providing a fully upfitted community outreach van within the logistical, timeline, and funding constraints of the Cohort 4 grant period. The company handles the entire process inhouse, from design and manufacture to upfit, reducing administrative overhead and ensuring the vehicle is built to the department's exact specifications. A Non-Competitive Procurement request was submitted to the BSCC and approved by the City's BSCC Field Representative on March 18, 2026, authorizing the City to proceed with the purchase outside of a competitive bid process. The van will provide reliable transportation for equipment, supplies, and materials needed for events hosted in partnership with local organizations. These events play an important role in violence prevention by engaging residents, building trust with the police department, and connecting the community to vital resources and services available in Delano. By investing in a dedicated community outreach van, the Crime Prevention Team will be able to efficiently transport and stage materials, ensuring consistency and visibility at outreach efforts across the city. This investment strengthens the team’s ability to expand its reach, deliver resources directly to the community, and support the objectives of the CalVIP program through improved engagement, education, and collaboration.
BudgetImpact:
None. These funds have already been appropriated in the City’s Budget. $131,828.02 in City Match Funds will be used. A new Capital Outlay entry will be created within Account Code: 110-90000-111-G00038.
Attachment(s):
Quality Vans and Specialty Vehicle – Scope of Work
Sole Source Justification Letter
Non-Competitive Bid Request
Non-Competitive Bid Request Approval
Vendor Quote: Motorola Solutions
City of Delano
Events Van
Quality Vans & Specialty Vehicles
Point of Contact: Drew Anderson
Email: [email protected] | Phone: 480-464-7007 | Fax: 480-464-5999 Customer
Satisfaction
March 16, 2026
Delano Police Department
Jenny Recondo
Crime Analyst
2330 High Street
Delano, CA 93215
[email protected]
661-720-2273
Re: City of Delano Events Van
Quality Vans & Specialty Vehicles (QVSV) is pleased to present our proposal in response to your request for an Events Van, with your provided specifications. We developed our proposal layout based on your requests, specifications, and pictures; however, our proposed design can be further adjusted to meet your needs as desired. Enclosed is our proposal for your review.
Quality Vans & Specialty Vehicles has been in business since 1974. We are highly experienced in the design and manufacture of specialty vehicles for all types of uses including medical units, law enforcement, federal agencies, medical facilities, municipal agencies, and commercial applications. We maintain a staff RVIA certified technician and AWS certified structural welders. Our employees have experience in all aspects of the specialty vehicle manufacturing business, and we have an outstanding reputation for delivering rugged, quality-built vehicles at exceptional value. We are a registered vendor on the Federal SAM site with UEI #N33XH2APDNJ4, CAGE Code 6TWF5, and DUNNS # 116940885.
In addition, we are GSA Contract holders on MAS Consolidated contract #GS-30F-010GA.
We operate out of a modern and fully equipped manufacturing facility in Phoenix, Arizona. Our facility is conveniently located just ten (10) minutes from Phoenix’s Sky Harbor International Airport.
You are encouraged to visit our web site at www.QualityVans.com to see additional examples of the different types of units we have delivered. We look forward to collaborating with your team.
Please feel free to contact me with any questions or if I may provide further assistance.
Best regards,
Drew Anderson
Director of Strategic Partnerships
Quality Vans and Specialty Vehicles
2113 W 7th Street Tempe, AZ 85281
O (480) 464-7007 | F (480) 464-5999
[email protected] www.qualityvans.com
CAGE Code 6TWF5 GSA MAS Consolidated #GS-30F-010GA
Table of Contents
Qualifications ..............................................................................................................................4 Technical Approach ...................................................................................................................7 Specifications and Build Information .......................................................................................9 Pricing........................................................................................................................................11 Upgrade Options.......................................................................................................................12 GSA / SAM Information: ...........................................................................................................13 Exhibit A – Base Bid Drawings................................................................................................15 Exhibit B – Similar Project Photos..........................................................................................23 Qualifications
Our primary line of business is the design and manufacture of specialty vehicles for all types of uses including law enforcement, federal agencies, medical facilities, commercial enterprises, and municipal agencies. We supply law enforcement with mobile command centers, mobile operation centers, DUI units, SWAT vans, EOD vehicles, hazmat response, counter drug vans, interoperability and communications vehicles, prisoner transport vehicles, hostage negotiation units, and more. Each unit is specifically designed and fabricated to meet the client’s exact needs and specifications as well as provide a versatile vehicle that is adaptable and updatable for years of reliable service. We are experienced building on numerous platforms and have earned Daimler’s Master Upfitter Status. Our current team is comprised of 35 in-house, full-time members. Our production team has skill sets ranging from metal fabrication, custom cabinet craftsmanship, and electronics/installation. These core competencies allow us to constantly expand our product base to meet the growing market for mobile solutions.
Quality Vans & Specialty Vehicles is a certified Mercedes Benz Master Upfitter and we are a registered vendor on the Federal SAM site with UEI #N33XH2APDNJ4, CAGE Code #6TWF5, and DUNNS #078693888. In addition, we are a GSA Contract holder on MAS Consolidated # GS-30F-010GA.
Manufacturing Facility
Quality Vans & Specialty Vehicles has two modern manufacturing facilities in Arizona with headquarters in Tempe, Arizona and 3 acres of manufacturing space. Our facility is conveniently located just ten minutes from Phoenix’s Sky Harbor International Airport. We welcome you to schedule an appointment to join us for a site visit at 2113 W. 7th Street, Tempe, AZ 85281.
Firm Structure
Quality Vans & Specialty Vehicles has been a family-owned company since 1974 and prides itself on providing the highest quality specialty vehicles around the world with skillful American Manufacturing.
The Company’s ~40 employees work closely together to ensure projects are delivered on time, on budget and exceed expectations.
Experience
Quality Vans & Specialty Vehicles started business in 1974 and completed over 200 projects within the past 3 years alone. We have designed and built numerous medical, municipal, police, and emergency related vehicles. The types of vehicles we have built range from health screening, maternity testing, and recycling education to public safety vehicles such as Prisoner Transport, SWAT Team, Explosive Ordinance Trucks, DUI Enforcement/Testing, Mobile Command and Covert Surveillance Vehicles. We have built units on an array of bases including vans, trailers, box trucks, cab chassis, motor homes, and motor coaches.
The vehicle’s internal layout and preferred specifications are designed based on detailed CAD drawings. From there, we begin building and upfitting the custom vehicle. We install generators, air conditioning, electrical, plumbing, cabinets, and unique customer-specified equipment. All our cabinets are built in house in our cabinet shop and all the metal fabrication is done in house in our metal fabrication shop. Formaldehyde-free plywood is used inside all our units so that each one is environmentally friendly and has a safe workplace.
We maintain a staff of RVIA certified technicians and AWS certified structural welders. Our employees have extensive experience in all facets of the specialty vehicle manufacturing business, and we enjoy an outstanding reputation for delivering rugged, quality-built vehicles at exceptional value.
Key Personnel Information
Luke Alm, President
Luke’s hands-on vehicle expertise is extensive; dating back to when he was young working on vehicles and trailers alongside his dad. He has overseen the development, preliminary engineering, and other aspects of over $250MM of federal, municipal, and commercial projects resulting in pleased repeat customers. Luke supports the management team to ensure that employees are successful, and customers are happy with the highest quality specialty vehicles.
Dave Rabuck, Sales Manager
Dave has been working in sales of specialty vehicles since 1995. He oversees all company sales and sales personnel, establishes pricing, and administers company GSA contract schedule. He works together with customers, investigating their needs and finding solutions for their custom trailer specifications and budget.
Thomas Ragland, Director of Sales & Operations
Tom has been with the company since 2019 and had a background in sales and custom engineered ordering products since 2001. With his past experience coming up through all aspects of production he is an integral part of the company’s sales and operations.
Jim Nossett, Director of Procurement & Production
Jim has had professional experience in the repair and manufacturing of all types of Specialty Vehicles since 1983. He has an associate degree in Cabinet and Millwork, Certified RVIA (Recreation Vehicle Industry Association) Technician and Braun Certified. Jim has an eye for detail and an innovative approach to specialty vehicle manufacturing. He has an unmatched ability to anticipate and exceed the customers’ needs and is known for his problem-solving abilities, excellent customer communication, and inventive solutions. He faces obstacles head on and has a creative mind.
Lee Miller, Purchasing Manager
Lee has had experience in recreational, automotive, and specialty vehicle parts research and purchasing since 1986. He has worked with a wide variety of manufacturers and suppliers in the recreational vehicle, automotive, handicap, and industrial fields. His responsibilities include materials research, product requisition, issue purchase orders, receive inventory, schedule appointments, and customer service. He also works in accounts payable and accounts receivable.
Earl Jones, Proposal Specialist/Inside Sales
Earl brings over 20 years of sales and customer service experience to Quality Vans & Specialty Vehicles, specializing in crafting proposals for custom-built vehicle projects. He collaborates closely with sales and production teams to drive customers’ projects, leveraging his customer-centric approach and attention to detail to support the company’s mission of delivering high-quality, custom specialty vehicles.
Seth Virgin, Specialty Vehicle Consultant
Seth brings a strong foundation in client-focused project management to Quality Vans & Specialty Vehicles. He works to guide customers through custom specialty vehicle and trailer projects. Seth has experience analyzing designs and progressing projects for municipalities, federal entities, schools, utilities, retail, and commercial clients. His skills in identifying needs and delivering tailored solutions ensure seamless support throughout the project. Committed to quality experience, Seth employs a consultative method for individuals and organizations in need of specialty vehicles and trailers.
Technical Approach
Quality Vans & Specialty Vehicles (QVSV) will provide the program / project management role along with manufacturing. In this role, QVSV will be the primary interface and advocate for our customers to ensure that their project is completed on schedule, within approved cost, to specification, and exceeds expectations. QVSV program / project management, contract management, manufacturing experience and teeming portfolio provide a special ingredient to ensure success.
Customer advocation has contributed to over 200 successful projects within the past 3 years alone.
QVSV has designed and built numerous medical, municipal, police, and emergency related vehicles.
These vehicles have ranged from health screening, maternity testing, and recycling education to public safety vehicles such as prisoner transport, SWAT Team, Explosive Ordinance Disposal trucks, DUI enforcement, Mobile Command, and Surveillance vehicles. The QVSV leadership team has assembled a highly skilled workforce providing engineering services and superior craftmanship to ensure a qualitybuilt product featuring the latest in technology and methodology guaranteed to last for years to come.
With over 50+ years of manufacturing, project management, wholesale distribution, engineering and technology experience QVSV, along with the combined efforts of the staff assembled by the leadership experience, continues to provide quality products and superior service. We invite you to visit our website at www.qualityvans.com for additional examples of successful projects.
Delivering high quality vehicles which consistently meet or exceed our customers’ expectations starts with QVSV’s leadership and staff. We maintain a staff of Recreation Vehicle Industry Association (RVIA) certified technicians and American Welding Society (AWS) certified structural welders. In addition, QVSV has been designated by Mercedes Benz Sprinter as a “Certified Master Upfitter.” Our employees have extensive experience in all facets of specialty vehicle design and manufacturing, and we have an outstanding reputation for delivering rugged, quality-built vehicles at an exceptional value.
Design and Manufacturing
QVSV utilizes the latest Computer Aided Design (CAD) for the development of specialty vehicles. After the initial design is complete, QVSV works with the customer to fine tune the layout and interior configuration to best suit their needs. Our experience in designing and manufacturing produces vehicles that utilize space efficiently and effectively.
Metal Fabrication
QVSV has in-house metal fabrication for custom interiors, exteriors, compartments and storage cabinets. We can bend, cut, and form steel and other high-end metals to add value and durability to your mobile environment.
Building and Installing Cabinets
QVSV’s in-house woodworking shop designs and builds custom cabinetry, shelving, and other woodbased applications. Our woodworkers create sturdy, detail-oriented, and high-quality solutions that both work and look great.
Electrical Wiring and Design
QVSV is experienced in electrical wiring and design. We have the prerequisite expertise to upfit any vehicle with 120/240-volt AC, 12volt DC, audio, video, computer networks systems, and emergency lighting.
Spray Foam Insulation
QVSV uses spray foam insulation because it adheres to the surface of the vehicle and adds to the overall integrity. Spray foam is moisture resistant and doesn’t shift or fall inside the walls like bat insulation. Our spray foam insulation has an R-rating of 7 per inch. R-value is a measure of thermal resistance used in the building and construction industry. It is the ratio of the temperature difference across an insulator and the heat flux (heat flow per unit area). Higher R-ratings translate to better insulation.
Generator Installation
QVSV can do custom generator installation for any mobile application. We offer gas, diesel, and propane options that supply power at 120 or 240 voltages. We are a Cummins® Onan® certified sales and service center.
Specifications and Build Information
Specifications Notes
Chassis:
Ford Transit Used Ford Transit, 148"wb, Extended High roof van. 9,950 GVWR.
Year to be advised after purchase.
Electrical:
Generator Minimum 4.0kw quiet gas generator with auto start will be mounted in a vented generator box on the passenger side rear of the vehicle.
Shore power Shore power cord – one (1) 50amp shore cord w/receptacle mounted on the driver side wall. 25’ shore cord and reducers.
Transfer switch – Automatic Mounted in the electrical cabinet Lighting Three (3) LED lights throughout interior.
Electrical outlets & switches Six (6) duplex outlets final locations to be determined during drawing approval. Two (2) Light switches to be provided.
Electrical panel Breaker panel w/switches and 12v fuse panel Charger/Converter Charger/Converter and One (1) Auxiliary AGM battery Air conditioner One (1) 15,000 BTU air conditioner roof mounted Heating One (1) 48” electric baseboard heater mounted under workstation, One (1) 30” electric baseboard heater mounted over wheel well.
Interior Finish:
Walls and Ceiling
Upgraded spray foam insulation with commercial carpet covering walls and ceiling backed by ½ in plywood. Provides better insulation and strength than foam paneling.
Floor Loncoin Flecks II coin flooring over ½” plywood
Cabinets One (1) Storage locker mounted curbside above generator.
Jump Seat Floor mounted on the curbside interior wall near sliding door.
Workstation Two (2) workstations under customer vending windows Sink Cabinet and countertop with sink on the streetside of the van. The sink will be plumbed to one (1) fresh water removable tank and one (1) grey water removable tank underneath the cabinet.
Exterior Finish:
Awning 12V powered awning. 11.5’ in length with wind sensor. Mounted on the driver side roof. Standard color options are available.
Vending Windows Two (2) Lockable customer vending windows driver side.
Vehicle Wrap Full vehicle wrap with the customers’ design files. This includes 3-4 hours of design time and the wrap. Customer vector files are required.
Warranty
1. All conversion work performed by Quality Vans & Specialty Vehicles is warranted for one (1) year or 12,000 miles. Questions regarding specific warranty claims should be directed to Quality Vans & Specialty Vehicles. All warranty work and service for upfit can be arranged by calling Quality Vans & Specialty Vehicles at (480) 464-7007.
2. All equipment, major components, and sub-assemblies (such as emergency lighting, generators, air conditioners, computers, etc.) installed on the vehicle or purchased with the vehicle, shall be covered by the warranty of the manufacturer of such equipment or component.
Quality Statement
Quality Vans & Specialty Vehicles intends to provide a Used Ford Transit van, with our standard warranty on our upfit of the interior/exterior. We believe with our offer we can provide your agency with a fully customized solution for your needs that will provide many more years of life as well as have the turnkey solutions your agency desires. Additionally, the unit will be designed so that it can be used in additional applications of your agency with little to no alterations. We strongly urge you to consider our offer that will better serve your agency’s needs.
Project Schedule
Production time to build the quoted unit is 110-160 days from the receipt of the used chassis.
The start date for the purpose of scheduling your project on our production line shall be dependent on the following items:
• QVSV receipt of your signed Purchase Order, Contract, or QVSV Proposal. • All initial design details and questions answered between customer and QVSV. • Receipt of any deposits required by the QVSV proposal. • Delays by customer impacting delivery schedule. **
• Notification of date that vehicle chassis is scheduled for delivery to QVSV’s facility.
Pricing
Final Price
Delano Events Van $120,000
Assumptions
• All pricing does not include any applicable Sales Tax or Vehicle Licensing. • Shipping costs are not quoted at this time and will be the sole responsibility of the customer. (Upon request QVSV will be happy to provide a transporting price.) • Cancelation fees may be applicable if the project is canceled following the start of the project and/or acceptance of a signed SOW.
• All potential manufacturer rebates are retained by Quality Vans & Specialty Vehicles. • This quote is valid for 30 days from date listed above.
Payment Terms
QVSV requests a 50% deposit due upon proposal acceptance or PO issuance. Full balance due upon vehicle completion.
or
If milestone payment terms are preferred, these are our proposed milestones for physically completed work:
• 34% due at vehicle chassis ordered.
• 33% due at major components received onsite.
• 33% due at final completion / acceptance.
or
If other terms are needed, we’re happy to discuss.
If the project is delayed by the customer, then Quality Vans & Specialty Vehicles reserves the right to request additional progress payments for work completed at time of progress invoice.
Upgrade Options
Item Price*
Solar Battery Maintainer $2,150
*Cost for these items is not included in the Pricing Section above QVSV is happy to provide additional vehicle customizations as desired. Here are just a few examples of options that other customers like to add to their vehicles. The cost for these items would be additional. • Solar panel and battery maintainer system. This will keep the batteries charged when the vehicle is not plugged in.
• Lithium-ion batteries. This will provide additional battery capacity and longer battery life. • Solar panel and inverter system. This will allow the vehicle to fully operate without the need to turn on the generator.
GSA / SAM Information:
UEI: N33XH2APDNJ4
CAGE Code: 6TWF5
GSA Award #: GS-30F-010GA
DUNS: 078693888
T.I.N/E.I.N.: 46-1165155
Point of Contact: Drew Anderson; (480) 464-7007; [email protected]; 2113 W. 7th Street; Tempe, AZ 85281
SAM Statement
Quality Vans & Specialty Vehicles is a fully registered contractor in the SAM (System for Award Management) as a small business under its corporate entity name “J.A.R. Capital Group, Inc.” with all entries current and all Representations and Certifications completed.
Acceptance
March 16, 2026
Delano Police Department
Jenny Recondo
Crime Analyst
2330 High Street
Delano, CA 93215
[email protected]
661-720-2273
Re: City of Delano Events Van
Thank you for the opportunity to bid on your Event Van. By accepting our proposal, we guarantee you are choosing the best team for the job. We take pride in our high level of customer service and our lines of communication are always open. If we are the successful bidder for your project and you wish to accept our offer, please provide us with one of the following: 1) your signed purchase order; 2) a signed contract from your organization; or 3) sign below and return it to our office.
We look forward to working with you in the very near future. Please contact us if we can provide any further assistance.
Best regards,
Drew Anderson
Director of Strategic Partnerships
Quality Vans and Specialty Vehicles
2113 W 7th Street Tempe, AZ 85281
O (480) 464-7007 | F (480) 464-5999
[email protected] www.qualityvans.com
CAGE Code 6TWF5 GSA MAS Consolidated #GS-30F-010GA
Customer Acceptance:
Customer Signature Date
Exhibit A – Base Bid Drawings
Please see the following pages for the proposed vehicle drawings NTS
Floorplan
1 OF 13
Delano Events Van
2113 W 7th St
Tempe, AZ 85281
Ph. 480-464-7007
www.qualityvans.com
QUALITY VANS
SPECIALTY VEHICLES
&
This drawing and the design represented herein are the exclusive property of Quality Vans & Specialty Vehicles. All rights protected under KRS the U.S. Copyright Act of 1976.
NTS
Floorplan with Dim's
2 OF 13
Delano Events Van
2113 W 7th St
Tempe, AZ 85281
Ph. 480-464-7007
www.qualityvans.com
QUALITY VANS
SPECIALTY VEHICLES
&
This drawing and the design represented herein are the exclusive property of Quality Vans & Specialty Vehicles. All rights protected under KRS the U.S. Copyright Act of 1976.
Curbside Interior NTS 3 OF 13 Delano Events Van 2113 W 7th St Tempe, AZ 85281 Ph. 480-464-7007 www.qualityvans.com QUALITY VANS SPECIALTY VEHICLES & This drawing and the design represented herein are the exclusive property of Quality Vans & Specialty Vehicles. All rights protected under KRS the U.S. Copyright Act of 1976.
Streetside Interior NTS 4 OF 13 Delano Events Van 2113 W 7th St Tempe, AZ 85281 Ph. 480-464-7007 www.qualityvans.com QUALITY VANS SPECIALTY VEHICLES & This drawing and the design represented herein are the exclusive property of Quality Vans & Specialty Vehicles. All rights protected under KRS the U.S. Copyright Act of 1976.
Curbside Exterior NTS 5 OF 13 Delano Events Van 2113 W 7th St Tempe, AZ 85281 Ph. 480-464-7007 www.qualityvans.com QUALITY VANS SPECIALTY VEHICLES & This drawing and the design represented herein are the exclusive property of Quality Vans & Specialty Vehicles. All rights protected under KRS the U.S. Copyright Act of 1976.
Streetside Exterior NTS 6 OF 13 Delano Events Van 2113 W 7th St Tempe, AZ 85281 Ph. 480-464-7007 www.qualityvans.com QUALITY VANS SPECIALTY VEHICLES & This drawing and the design represented herein are the exclusive property of Quality Vans & Specialty Vehicles. All rights protected under KRS the U.S. Copyright Act of 1976.
Roof NTS 7 OF 13 Delano Events Van 2113 W 7th St Tempe, AZ 85281 Ph. 480-464-7007 www.qualityvans.com QUALITY VANS SPECIALTY VEHICLES & This drawing and the design represented herein are the exclusive property of Quality Vans & Specialty Vehicles. All rights protected under KRS the U.S. Copyright Act of 1976.
Exhibit B – Similar Project Photos
Please see the following pages for recent examples of similar projects manufactured by QVSV. Additional examples can be found here: https://www.QualityVans.com/ We supply law enforcement with mobile command and mobile ops centers, DUI units, SWAT vans, bomb response (EOD) vehicles, HazMat response vehicles, counter-drug vans, interoperability and communications vehicles, prisoner transport, hostage negotiation units, mass casualty triage trailers, and more. We also offer renovation packages to repurpose your current vehicle. The layout of your vehicle can be redesigned to be more efficient and work like a brand-new unit for a fraction of the cost. A variety of platforms can be built upon including motor coaches, trailers, vans, and box trucks. We will work with you to determine what platform and configuration works best for your needs and budget. Our goal is to go above and beyond department requirements and we stand behind our vehicles. You are invited to visit our website at www.QualityVans.com to see some of the vehicles we have built and delivered.
DELANO POLICE DEPARTMENT Jerry Nicholson, Chief of Police
“Integrity, service, trust”
2330 high street
Delano, CA 93215
(661) 721-3377
Fax (661)725-0631
www.cityofdelano.org
Subject: Sole Source Justification March 23, 2026
Dear City Council,
This letter is being written to justify the sole-source purchase of a community outreach and events van from Quality Vans & Specialty Vehicles at a total cost not to exceed $131,828.02.
Quality Vans & Specialty Vehicles (QVSV) is a unique provider of sole-source vehicles and trailers. Each unit is specifically designed and fabricated to meet the client’s exact needs and specifications as well as provide a versatile vehicle that is adaptable and updatable for years of reliable service. QVSV handles the entire process in-house ranging from design, chassis procurement, shelter box/building, manufacturing, upfitting and more to the exact customer specifications needed. Their in-house production team has skill sets ranging from metal fabrication, custom cabinet craftsmanship, electronics/installation and much more.
Quality Vans & Specialty Vehicles was identified as the sole qualified vendor on the west coast capable of providing a fully upfitted community outreach van within the logistical, timeline, and funding constraints of the Cohort 4 grant period. Since the company handles the entire process in-house, from design and manufacture to upfit, it reduces administrative overhead and ensures the vehicle is built to the department's exact specifications.
A Non-Competitive Procurement request was submitted to the BSCC and approved by the City's BSCC Field Representative on March 18, 2026, authorizing the City to proceed with the purchase outside of a competitive bid process.
The van will provide reliable transportation for equipment, supplies, and materials needed for events hosted in partnership with local organizations.
Thank you for your consideration,
Jerry Nicholson, Chief of Police
DELANO POLICE DEPARTMENT Jerry Nicholson, Chief of Police
“Integrity, service, trust”
2330 high street
Delano, CA 93215
(661) 721-3377
Fax (661)725-0631
www.cityofdelano.org
Board of State and Community Corrections March 17, 2026 Corrections Planning and Grant Programs Division
Attn: Michael Martinez, Field Representative
2590 Venture Oaks Way, Suite 200
Sacramento, CA 95833
Grantee: City of Delano
Grant Agreement: BSCC 1103-22
Grant Program: CalVIP Cohort 4
Grant Period: October 1, 2022 – March 31, 2026
Total Amount to be Encumbered: $131,828.02
RE: Non-Competitive Bid Justification: Cargo Van
Dear Mr. Martinez,
The Delano Police Department requests approval for a non-competitive procurement of a cargo van under the CalVIP Cohort 4 Grant (Agreement No. BSCC 1103‑22). This purchase was approved in Budget Modification 3 (August 27, 2025) and will be purchased with budgeted match funds.
Justification for Non-Competitive Procurement:
1. Unique: Quality Vans & Specialty Vehicles was the only identified provider, based in the Western US, of vehicles to Governments, and similar entities. They handle the entire process from design, manufacture, and upfit, to our required specifications.
2. Operational necessity: The van will provide reliable transportation for equipment, supplies, and materials needed for events hosted in partnership with local organizations.
These events play an important role in violence prevention by engaging residents, building trust with the police department, and connecting the community to vital resources and services available in Delano. By investing in a dedicated Van, the Crime Prevention Team will be able to efficiently transport and stage materials to outreach and other community events, ensuring consistency and visibility at efforts across the city.
This investment strengthens the team’s ability to expand its reach, deliver resources directly to the community, and support the objectives of the CalVIP program through improved engagement, education, and collaboration.
2 3. Time-sensitive requirement: All Cohort 4 encumbrances must be completed by March 31, 2026.
The vehicle will be wrapped with CalVIP Crime Prevention Team-related graphics and will be used solely for community outreach, events, and engagements related to this program. A radio is being requested and included in this vehicle for the purposes of keeping the team informed during critical community gun violence incidents. Detailed quotes are attached. All non‑competitive procurement requirements will be followed and submitted.
Thank you for your consideration. Please contact me at (661) 709-8924 if additional information is needed.
Kind regards,
Christopher Niño, Administrative Commander
Delano Police Department
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CITY OF DELANO
STAFF REPORT
March 23, 2026
Agenda Item: 3
TO: Honorable Mayor and Members of the City Council
FROM: Maribel Reyna, City Manager
By: Brandon Rodriguez, PE, City Engineer
SUBJECT: Approval of payment of Southern California Edison invoice for $128,197.15 for undergrounding and relocating the overhead power lines associated with the County Line Road and High Street Traffic Control Signal project and authorize the City Manager or her designee to sign any documents needed to complete this work.
RECOMMENDATION
Approve payment of Southern California Edison invoice for $128,197.15 for undergrounding and relocating the overhead power lines associated with the County Line Road and High Street Traffic Control Signal project and authorize the City Manager or her designee to sign any documents needed to complete this work.
DISCUSSION
The County Line Road and High Street traffic control signal project is progressing as planned. Staff are continuing coordination with UPRR and Edison to develop final plans, specifications, and estimates. This project requires the underground and relocation of overhead power lines that conflict with the proposed traffic control signal improvements. This traffic control signal is one of several along County Line Road that have been studied recently and deemed warranted to improve traffic issues along the County Line Road corridor.
FISCAL IMPACT:
A new appropriation of $128,197.15 from the Traffic Impact Fee fund 154 is requested to cover the Edison invoice, with authorization for the Finance Director to amend the current budget for this expense under existing project account 154-95000-232-P00016.
Attachments: Southern California Edison Invoice
Site Map
Southern California Edison Company
Invoice Date:
SCE Contact:
Telephone:
Install - Billing Option:
Invoice Term:
Customer Name:
Customer Email:
District Address:
90 Days
DELANO, CITY OF
[email protected]
02/23/2026
Roberto Alcala
(559)-684-3510
DELANO CA 93216
2425 SOUTH BLACKSTONE AVENUE TULARE CA 93274
Document # 7590695725
OTHER: This amount represents the total SCE other costs required to complete the work request. In most cases, this other amount will consist of all additional requirements needed for completing the work request. This other amount typically consists of items such as Added Facilities one time charges, contractor work, rights check, and permits.
MATERIAL: This amount represents the total SCE material required to complete the work request. In most cases, this material amount will consist of construction material and any additional material required for completing the work request. The construction material will typically consist of installation and service material such as transformers, cable, conductor, poles, meters, riser, switches, fusing equipment, handholes, and cross-arms. All applicable material related overheads are also included TOTAL TAX:
Description Amount
Service Request Number 4057602
Project Description RELOCATION PER CITY REQUEST
$25,747.53
$65,889.57
$955.00
$92,592.10
$92,592.10
TAX: $56,430.04
$22,061.84
24.00%
$13,543.21
24.00%
$35,605.05
COMMENTS:
DEPOSITS:
TOTAL DEPOSITS:
$0.00
$0.00
$0.00
$0.00
$ 128,197.15
NET CONSTRUCTION BILLING / RELOCATION ADVANCE:
TOTAL PROJECT INVOICE AMOUNT:
* Enclosed are two copies of your invoice. Please return one copy of the invoice with your payment to Accounts Receivable in the enclosed return-addressed envelope. The other copy of the invoice is for your records. * ALL PRICES ARE APPLICABLE FOR A PERIOD OF 90 DAYS FROM THIS DATE AND ARE SUBJECT TO CHANGE THEREAFTER.
* All payments must be delivered by mail, an alternate postal method, or one of our electronic payment options. Walk-in payments are no longer accepted at any SCE location, including Accounts Receivable. * Please complete all applications and/or contracts and return to your planning office, using the enclosed return-addressed envelope.
* If a street light work order is associated with this project, contracts for that project will be enclosed. .
TOTAL CREDITS:
LABOR: This amount represents the total SCE labor required to complete the work request. In most cases, this labor amount will consist of construction labor and any additional labor required for completing the work request. The construction labor amount will typically consist of installation and service labor required for the work request. The additional labor amount will typically consist of labor for inspection, cable and equipment make-up, dead ending, traffic control, grounding, supervision, and switching. All applicable labor related overheads for items such as the design, engineering, and project management are also included in the total SCE labor amount.
This amount represents the total SCE credits required to complete the work request. In most cases, this credit amount will consist of: Salvage Credit Depreciation Credit JPA Credit Overhead Equivalent Credit
1. ITCC on Applicant Furnished Tax Base (Taxable Amount):
Tax Rate:
Tax Amount:
2. ITCC on Net Construction (Less Non Taxable Amount) Tax Base (Taxable Amount):
Tax Rate:
Tax Amount:
Preliminary Design & Engineering Advance
Previous Payment
$0.00
TOTAL LABOR, MATERIAL, OTHER:
$91,924.32
CREDITS:
Design #:
Product #: 2501003 - RELOCATE FACILITIES
1917749 Design Description RELOCATION PER CITY REQUEST
Project Location: COUNTY LINE RD/ HIGH ST XSTRT DELANO CA 93215 Invoice # 615079
Southern California Edison Company
Invoice Date:
SCE Contact:
Telephone:
Install - Billing Option:
Invoice Term:
Customer Name:
Customer Email:
District Address:
90 Days
DELANO, CITY OF
[email protected]
02/23/2026
Roberto Alcala
(559)-684-3510
DELANO CA 93216
2425 SOUTH BLACKSTONE AVENUE TULARE CA 93274
Document # 7590695725
* Easement documents will be mailed directly to you from our Right of Way department. Please complete and return them as soon as possible, as we will not be able to proceed with the project without clearance * Call the Edison company at 1-800-655-4555 to make application for electrical service. * An Edison Inspector must approve all underground systems. Please call your designated inspector 48 hours prior to construction to schedule an inspection.
* Final electrical inspection from the local governmental building and safety department must be received before we can energize your service.
* By paying this invoice, customer acknowledges and agrees that if this project is canceled by customer for any reason or customer does not proceed with the project completion.
* Any expense incurred by SCE, including, but not limited to, expenses related to engineering, inspection and construction, prior to the project cancellation or completion will be deducted from any applicable refund due to the customer. * To ensure worker and public safety, please maintain the appropriate clearance distance from utility infrastructure during your construction project to avoid encroachments that may result in serious injury or damage. * If relocation of existing utility infrastructure is pending, please adjust your work around the proposed relocation schedule as appropriate. If you have any questions, please contact the designated SCE representative assigned to your project.
COMMENTS CONTINUED:
ADDITIONAL PAYMENT INSTRUCTIONS:
If paying by check, please follow instructions on payment stub JP Morgan Chase Bank
New York, NY
ABA#: 021000021 - Acct#: 323-394434
SCE Taxpayer ID No. 95-1240335
Document #: 7590695725
SCE Contact:
*** Failure to properly identify your document number and SCE contact may delay the application of funds and initiation of your project Instructions for wire or ACH payments:
Special Instructions for overnight delivery methods: Southern California Edison Attn: Accounts Receivable
8631 Rush Street G-53
Rosemead, CA 91770
Roberto Alcala
DELANO CA 93216
Make check payable to Southern California Edison
Thank you for paying promptly
Payment
Stub
Please pay total amount now due:
Please detach and return payment stub with payment
DELANO, CITY OF
$128,197.15
ATTN: Accounts Receivable
PO Box 800
Rosemead, CA 91771-001
Document # 7590695725