AQUATICDESIGNGROUP.COM
Greg Ferrell is a registered architect with more than 700 completed aquatic projects in his professional career. His experience consists of programming, master planning, concept design, and construction document drawings for municipal recreation, resorts, waterparks, high school competition, leisure aquatic facilities, and water features.
In addition, Greg has extensive experience with understanding the complexities associated with California recreation projects.
As the Aquatics Project Principal, Greg is responsible for production and execution of the overall design process, from concept to completion.
PROJECT EXPERIENCE
Adventure Park Wet Play Addition, Visalia, CA
Apple Campus Aquatics, Cupertino, CA
Balboa Park Pool Renovation, San Francisco, CA
Choctaw Casino and Resort Expansion, Durant, OK
City Heights Pool Renovation, San Diego, CA
Downtown Summerlin Water Features, Las Vegas, NV
DryTown Waterpark Renovation, Palmdale, CA
East Oakland Sports Center, Oakland, CA
El Corazon Aquatic Center, Oceanside, CA
Elk Grove Aquatics Center, Elk Grove, CA
Four Winds South Bend Casino On-Structure Pool and Spa, South Bend, IN
Grape Day Park Master Plan, Escondido, CA
Jurupa Valley Aquatic Center “The Cove”, Riverside, CA
LEGOLAND Friends Splash Park, Carlsbad, CA
LEGOLAND Waterpark Expansion, Carlsbad, CA
Marguerite Swim Center, Mission Viejo, CA
Oceanside Beachfront Resort, North and South Blocks,
Oceanside, CA
Perris Valley Aquatic Center “DropZone”, Perris, CA
Rancho Cordova Community Pools Improvements, Rancho Cordova, CA Richmond Swim Center Renovation, Richmond, CA
SeaWorld Aquatica Waterpark Improvements, San Diego, CA Surf Stream Australia, Joondalup, Australia
The Grand Del Mar, Del Mar, CA
The Wave @ Emerald Glen, Dublin, CA
Universal Hilton Pools, Spa and Water Features, Los Angeles, CA Waterfront Park, San Diego, CA
GREG
FERRELL, AIA
PRINCIPAL \ VICE PRESIDENT
EDUCATION
New School of Architecture and Design
- San Diego, CA – B.Arch (2011)
PROFESSIONAL LICENSES
Registered Architect -
State of California #C-35802
Registered Architect –
District of Columbia #ARC103234
Registered Architect –
State of Florida #AR98819
Registered Architect in 24 Additional
States
PROFESSIONAL AFFILIATIONS
American Institute of Architects
California Parks & Recreation Society
NCARB
Item Number: 12.
AQUATICDESIGNGROUP.COM
SELECT
RECREATION EXPERIENCE
Adventure Park Wet Play Addition, Visalia, CA
Alga Norte Community Park, Carlsbad, CA
Antelope Aquatics Complex, Antelope, CA
Balboa Park Pool Renovation, San Francisco, CA
Belvedere Community Park Aquatic Center, Los Angeles, CA Brea Municipal Plunge, Brea, CA
Brooks Street Pool Assessment, Oceanside, CA
Carmel Valley Community Park, San Diego, CA
Central Park Aquatic Center, Roseville, CA
City Heights Urban District Aquatic Center, San Diego, CA Civita Central Park, San Diego, CA
Diamond Valley Lake Aquatic Facility, Hemet, CA
Dolores Bengston Aquatic Center, Pleasanton, CA
DryTown Waterpark Renovation, Palmdale, CA
East Oakland Sports Center, Oakland, CA
El Cariso Pool, Sylmar, CA
El Centro Splash Pad, El Centro, CA
El Corazon Aquatic Center, Oceanside, CA
Elk Grove Aquatics Center, Elk Grove, CA
Fontana Park Aquatic Center and Splash Park, Fontana, CA Gaffey Street Pool, Los Angeles, CA
Garvey Park Splash Zone, Rosemead, CA
Grape Day Park Master Plan, Escondido, CA
Hamilton Pool, Novato, CA
Janet Evans Swim Complex, Fullerton, CA
Jurupa Valley Aquatic Center “The Cove”, Riverside, CA
LEGOLAND Friends Splash Park, Carlsbad, CA
LEGOLAND Hotel, Carlsbad, CA
Lompoc Aquatic Center, Lompoc, CA
Memorial Park Pool, San Diego, CA
Mike Shellito Indoor Pool Splashpad, Roseville, CA
Mira Mesa Community Aquatic Center, Mira Mesa, CA
Mission Swimming Pool Renovation, San Francisco, CA
Moffett Place Recreation Center, Sunnyvale, CA
Norman S. Johnson Aquatic Center, Arcadia, CA
Obregon Park Pool, Los Angeles, CA
Osage Station Park Improvements, Danville, CA
Pechanga Sports Center, Temecula, CA
Perris Valley Aquatic Center “DropZone”, Perris, CA
Pinney Memorial Pool Feasibility Study, Ridgecrest, CA
Rancho Cienega Sports Complex, Los Angeles, CA
Rancho Cordova Community Pools Improvements,
Rancho Cordova, CA
Richmond Swim Center Renovation, Richmond, CA
Rosemead Aquatic Center, Rosemead, CA
Roseville Aquatics Complex, Roseville, CA
Samuel C. Pannell Community Center, Sacramento, CA
Santee Aquatics Center, Santee, CA
South Lake Tahoe Recreation Swim Complex Master Plan,
South Lake Tahoe, CA
Splash! Swim School, San Ramon, CA
Sweetwater Betterment Park, San Diego, CA
Temecula Community Recreation Center Pool Renovation,
Temecula, CA
The Wave @ Emerald Glen, Dublin, CA
The Wave Waterpark, Vista, CA
Tierrasanta Community Swimming Pool, San Diego, CA
West Sacramento Recreation Center, West Sacramento, CA
William Woollett Jr. Aquatic Center, Irvine, CA
REPRESENTATIVE CALIFORNIA
RECREATION PROJECTS
This following pages highlight select recreation projects that have been completed or are in progress throughout the State of California.
Item Number: 12.
AQUATICDESIGNGROUP.COM
Aquatic Design Group provided programming, planning,
construction documents and construction observation services as required for the construction of a new award-winning facility featuring a 25-yard competition pool, an interactive children’s and recreational pool, an instructional / fitness pool, a lazy river, beautiful support buildings, and space for a future water slide. The competition pool features eight, 25-yard lanes and pool depths that range from 3’-6” to 10’-3”. The interactive children’s / recreational pool is circular in shape and has 12 unique interactive water play features. The instructional / fitness pool features three, 25-yard lanes and stairs that run the entire length of the pool. This project was also designed to accommodate future expansion including a large slide complex to be located adjacent to the lazy river.
EL CENTRO AQUATIC CENTER
El Centro, California
Project Details
Completion Date: Fall 2019
Construction Cost: $4,112,658 (aquatics)
Owner: City of El Centro, CA
Item Number: 12.
AQUATICDESIGNGROUP.COM
Aquatic Design Group was retained to assist in the preparation of two conceptual design packages for the development of a new aquatic center. Upon finalizing the design concept, Aquatic Design Group was retained to provide design, engineering and construction observation services for the new, two-pool configuration.
The new aquatic facility includes 10-lane x 25-yard competition pool and a 2,300 SF activity pool featuring a zero-depth entry with water play toys that transitions to a section of the pool that features two short-lanes ideal for therapy and learn-to-swim programs.
CORDOVA COMMUNITY POOLS REPLACEMENT
Rancho Cordova, California
Project Details
Completion Date: Fall 2021
Construction Cost: $2,200,000 (aquatics)
Owner: Cordova Recreation &
Park Department
Item Number: 12.
AQUATICDESIGNGROUP.COM
Feasibility study, programming, planning, construction
documents and construction observation as required for the construction of: a 25 yard x 35 meter competition pool; a 10,672 square foot lazy river; a 5,153 square foot activity pool with zero depth entry and pirate themed climbable wet
play structure; three (3) waterslides with 1,088 square foot waterslide receiving pool; a 1,088 square foot lagoon pool; and a FlowRider™ body boarding ride for the County of Riverside.
JURUPA VALLEY AQUATIC CENTER “THE COVE”
Riverside, California
Project Details
Completion Date: Spring 2011
Construction Cost: $6,100,000 (aquatics)
Owner: Riverside County
Regional Park and
Open Space
Item Number: 12.
AQUATICDESIGNGROUP.COM
Aquatic Design Group provided design and engineering
services for a new interactive water play feature at the new Miller Park Amphitheater for the City of Fontana, CA. The design-intent was to provide an interactive splash-pad that accented the new Amphitheater and create a show piece for the community to enjoy. A mosaic-artist drew inspiration from the library’s hand-painted Mexican tile by incorporating Gold, Yellow, and Blue tiles imported from Mexico and included iridescent tiles which provides a unique reflectivity of colors that shimmer and sparkle during the day. This is the perfect complement to the LED lights on dancing columns of water that provides a nighttime of endless possibilities.
MILLER PARK AMPHITHEATER WATER PLAY FEATURE
Fontana, California
Project Details
Completion Date: Spring 2018
Construction Cost: $589,000 (aquatics)
Owner: City of Fontana
Item Number: 12.
AQUATICDESIGNGROUP.COM
Aquatic Design Group provided programming, planning,
construction documents and construction observation as
required for the construction of a new wet-play themed aquatic area and passive thermal solar water heating system for the Riverside County Regional Park & Open-Space District.
LAKE SKINNER RECREATION AREA
Winchester, California
Project Details
Completion Date: Fall 2010
Construction Cost: $483,500 (aquatics)
Owner: Riverside County
Regional Park &
Open-Space District
Item Number: 12.
AQUATICDESIGNGROUP.COM
Aquatic Design Group provided programming, planning,
construction documents and construction observation for a splash pad with recirculation system. This aviation themed water splash park includes a Rare Bear model resembling the restored F8F 1940s military aircraft, and features more than 20 different water features and over 60 spray heads.
NORTH VALLEYS SPLASH PARK
Reno, Nevada
Project Details
Completion Date: Summer 2014
Construction Cost: $880,000 (aquatics)
Owner: Washoe County
Public Works
Item Number: 12.
AQUATICDESIGNGROUP.COM
Aquatic Design Group provided planning, construction
documents and construction observation services as required for a complete renovation (finishes, mechanical and electrical) of a 104 year-old historically registered decorative fountain at the Horton Plaza Shopping Center in San Diego. In addition, a water play feature was added to the plaza that features multiple jets that spray water at different heights during their programmed runtime.
HORTON PLAZA HISTORIC FOUNTAIN RENOVATION AND WATER PLAY FEATURE San Diego, California
Project Details
Completion Date: Spring 2016
Construction Cost: $550,000 (aquatics)
Owner: Centre City
Development Corp.
Item Number: 12.
AQUATICDESIGNGROUP.COM
REFERENCES
El Centro Aquatic Center, El Centro, CA
Aquatic Design Group provided design, engineering and construction observation services as required for an eight lane x 25-Yard competition pool, interactive children’s pool/recreational pool, instructional pool, lazy river, and design for a future slide for the City of El Centro.
Reference
City of El Centro
Ms. Adriana Nava
Community Services Director
(760) 337-4555
[email protected]
Folsom Aquatic Center Improvements, Folsom, CA
Aquatic Design Group provided design, engineering and construction observation services for resurfacing of the competition pool and swimming pool deck replacement with water slide refurbishment for the City of Folsom.
Reference
City of Folsom
Mr. Chad Gunter
Senior Recreation Coordinator
(916) 355-8319
[email protected]
Cordova Community Pools Replacement, Rancho Cordova, CA Aquatic Design Group was retained to provide design, engineering and construction observation services for the new, two-pool configuration currently under construction. The new aquatic facility includes a 10-lane x 25-yard competition pool with stairs that run the length of the pool and a 2,300 SF activity pool featuring a zero-depth entry with water play toys that transitions to a section of the pool that features two (2) short-lanes ideal for therapy and learn-to-swim programs.
Reference
Cordova Recreation and Park District
Ms. Jill Nunes
Director of Parks & Recreation
916.842.3316
[email protected]
Item Number: 12.
SR-24-126
City of Desert Hot Springs
City Council
AGENDA ITEM REPORT
To: City Council
Date: May 21, 2024
Department: Public Works
Prepared by: Nicholas Haecker, Public Works Director
Subject: Award Maintenance Contract for Traffic Signal Maintenance and On-Call Services.
RECOMMENDATION:
Authorize the City Manager to award the Traffic Signal Maintenance and On-Call Services contract to the most qualified bidder Yunex Traffic and authorize the City Manager to execute an agreement between Yunex Traffic and the City of Desert Hot Springs in the amount not to exceed $17,712.00 for Traffic Signal Maintenance and an additional $ 49,288.00 for On-Call Services, bringing the total amount for this contract to $ 60,000.00, for Traffic Signal Maintenance and On-Call Services.
BACKGROUND:
The City of Desert Hot Springs operates and maintains 18 traffic signalized intersections. Historically, the City has maintained the traffic signalized intersections through contracted services. The contract services include routine traffic signal maintenance and on-call services.
On March 19, 2024, the City of Desert Hot Springs posted a Request for Proposal (RFP) on the City’s website, for Traffic Signal Maintenance and On-Call Services. The Bidders were requested to submit both their monthly cost for maintenance and their cost sheets for on-call services. On-call services is a response from the contractor for emergency situations such as but not limited to; blacked out intersection, flashing red lights and equipment failure.
On April 23, 2024, after 35 days of being publicly posted, the RFP closed.
DISCUSSION:
On April 23, 2024, the City received four sealed bids for Traffic Signal Maintenance and On-Call Services.
An evaluation committee, consisting of three Staff members, independently reviewed and scored the submitted bid packets. The review committee scored the submitted bid packets on specific criteria.
The following are the rankings of the submitted bid packets.
Item Number: 13.
SR-24-126
Contractor Evaluator 1 Evaluator 2 Evaluator 3 Average
Yunex Traffic 1 1 1 1
St. Francis
Electric 2 3 2 2.33
Bear Electrical
Solutions., Inc. 3 2 3 2.66
Crosstown
Electric & Data,
Inc.
4 4 4 4
After the evaluation and rankings were complete, the most qualified bidder for Traffic Signal Maintenance and On-Call Services was determined to be Yunex Traffic. The City has experience working with Yunex Traffic. Yunex Traffic is the current Traffic Signal Maintenance and On-Call Services contractor.
Yunex Traffic's bid is a monthly cost of $ 82.00 per intersection, which brings the total to $17,712.00 annually, for traffic signal maintenance. Yunex Traffic provided a cost sheet for on-call services. Staff utilized the previous year’s expenditures to develop a budget amount for on-call services.
FISCAL IMPACT:
This contract is a three-year contract with an option for two single-year contract extensions. The following is the fiscal year impact.
FY 2024/25 $60,000.00
FY 2025/26 $60,000.00
FY 2026/27 $60,000.00
ATTACHMENTS:
1) RFP - Traffic Signal Maintenance On-Call Services
2) Yunex Traffic Bid Proposal
3) St. Francis Electric Bid Proposal
4) Bear Electrical Solutions Inc. Bid Proposal
5) Crosstown Electrical & Data, Inc. Bid Proposal
Item Number: 13.
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SPECIAL INSTRUCTIONS TO CONSULTANTS
Traffic Signal Maintenance and On-Call Services
In the
City of Desert Hot Springs
Item Number: 13.
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TABLE OF CONTENTS
NOTICE INVITING SEALED BIDS .................................................................................................3 SPECIAL INSTRUCTIONS TO CONTRACTORS .............................................................................5 ATTACHMENT 1 (LIST OF TRAFFIC SIGNALS) .............................................................................7 ATTACHMENT 2 (COST PROPOSAL SHEET)................................................................................8 ATTACHMENT 3 (PROFESSIONAL SERVICES CONTRACT-DRAFT) ...........................................12 Item Number: 13.
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CITY OF DESERT HOT SPRINGS
NOTICE INVITING SEALED BID PROPOSALS
FOR
TRAFFIC SIGNAL MAINTENANCE AND ON-CALL SERVICES
IN THE CITY OF DESERT HOT SPRINGS
RECEIPT OF BID PROPOSALS: Sealed bid proposals will be received at the Office of the City Clerk, City Hall, 11999 Palm Drive, Desert Hot Springs, CA 92240, until 2:00 p.m. on April 23, 2024 for the furnishing of all labor, materials and equipment for Traffic Signal Maintenance and OnCall Services.
PUBLIC WORKS BID: “TRAFFIC SIGNAL MAINTENANCE AND ON-CALL SERVICES” in the City of Desert Hot Springs to be opened at 2:00 p.m. on April 23, 2024 shall appear on the envelope of each sealed bid proposal and each sealed envelope shall be addressed to the City Clerk, City Hall, 11999 Palm Drive, Desert Hot Springs, CA 92240.
TIME SCHEDULE:
The following is the City’s tentative schedule for the selection of a Respondent to provide TRAFFIC SIGNAL MAINTENANCE AND ON-CALL SERVICES.
1. Request for Bid Proposal Dated: March 20, 2024
3. Deadline for filing RFP: April 23, 2024
4. City Council Awards Contract: May 14, 2024
5. Estimated Start Date: July 1, 2024
The bid proposals will be due in the Office of the City Clerk, City Hall, 11999 Palm Drive, Desert Hot Springs, CA 92240 on April 23, 2024, by 2:00 p.m.
LOCAL BUSINESS PREFERENCE: The City Council has established a policy to promote employment and business opportunities for local residents and firms on all contracts and gives preference to local residents, workers, businesses, contractors, and consultants to the extent consistent with the law and interests of the public. The contractor will to the extent possible solicit application for employment and proposals for subcontractors for work associated with the proposed contract from local residents and firms as opportunities occur and hire qualified local residents and firms whenever feasible. To claim the preference in the solicitation response, the contractor shall indicate that in the proposal and provide a copy of its current business license from a jurisdiction in the Coachella Valley. Refer to Desert Hot Springs Municipal Code Title 3 Revenue and Finance Chapter 3.44 purchasing 3.44.160 Local business preference program.
The Coachella Valley means the area between the Salton Sea on the south, the San Jacinto and Santa Rosa Mountains on the west, the Little San Bernardino Mountains on the east and north. For the purposes of this definition, “Coachella Valley” includes the nine (9) cities of the valley and the cities of Beaumont and Banning and the unincorporated areas.
Pursuant to Section 1773 of the Labor Code, the general prevailing wage rates in the county, or counties, in which the work is to be done have been determined by the Director of the California Department of Industrial Relations. These wages are set forth in the General Prevailing Wage Rates for this project, available at City of Desert Hot Springs, 11999 Palm Item Number: 13.
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Drive, Desert Hot Springs, CA 92240 and available from the California Department of Industrial Relations’ Internet web site at http://www.dir.ca.gov.
All questions regarding this RFP must be directed to Lynne A. Paul, Public Works Management Analyst at [email protected]. Contact with City of Desert Hot Springs personnel other than those listed above regarding this RFP may be grounds for elimination from the selection process.
PUBLISHED March 20, 2024 JERRYL SORIANO, CITY CLERK
City of Desert Hot Springs
11999 Palm Drive
Desert Hot Springs, CA 92240
760-329-6411
Item Number: 13.
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SPECIAL INSTRUCTIONS TO CONSULTANTS
The City of Desert Hot Springs is soliciting proposals from qualified Contractors to provide regular traffic signal and intersection safety light maintenance including all components associated or attached to the signalized intersection, on-call services, and emergency repairs.
Requested Services:
Tasks include but are not limited to, the following:
• Provide all necessary materials, equipment, and incidentals required to perform citywide regular traffic signal maintenance, safety light maintenance and on-call traffic signal repairs.
• Provide and maintain emergency service response to the City’s traffic signals and safety streetlights, on a twenty-four (24) hour a day, seven (7) days per week basis, including all holidays. Must provide emergency contact information. • Provide vehicle(s) with company logo and with permanently mounted arrow boards; warning beacon/strobe lights; traffic cones; construction warning sign; a hydraulic bucket capable of reaching a height of at least thirty-five feet (35’) from the roadway surface; necessary computer laptop for programming, maintenance, and testing of traffic signal controllers and various equipment; and communications for dispatch.
• Possess all required tools and equipment needed to perform all work necessary to maintain and repair the traffic signals and safety lights in the City in compliance with current City standards and specification.
• Provide a monthly inspection report for all signalized locations. • Provide a quarterly nighttime inspection report of all signalized intersection safety. • Include any additional services that are not listed.
Proposal Format:
Proposals are to be submitted in an envelope clearly marked with the Contractor’s name, address, phone number, and e-mail address. Only one proposal per Contractor will be considered.
Proposal packages are to be submitted to the City on or before 2:00 p.m. on April 23, 2024. Proposals received after the stated deadline shall not be accepted. Proposal packages are to be delivered to:
Office of the City Clerk
City of Desert Hot Springs
11999 Palm Drive
Desert Hot Springs, CA 92240
Item Number: 13.
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Selection Process:
Proposals will be reviewed by a Selection Committee (Committee). The Committee will rank the Contractors for contract negotiations based upon the information submitted withing the proposal. Contractors are encouraged to keep their proposals brief and relevant to the specific work required. The City will open contract negotiations with the top-ranked firm.
The successful Contractor will be expected to enter into the attached agreement for contract services. Any Contractor with concerns or challenges pertaining to the City’s Standard Agreement must advise the City as part of the Contractors proposal.
Otherwise, the City will assume that the Contractor is able to enter into the agreement and fulfill all terms and requirements set therein (Attachment 3).
Proposals Shall Include the Following:
Cover Letter:
• The name, address, phone number and e-mail address of the Contractor’s contact person for the remainder of the selection process.
• Any qualifying statements or comments regarding the Contractor’s proposal, the information provided in the RFP or the proposed bid.
Statement of Qualifications:
• A listing of proposed personnel, including personal experiences and individual resumes for prime consultants.
• Contractor’s experience with similar work, including names and current phone numbers of references for existing and past clients.
Understanding and Approach:
A description of your understanding of the required services and how you will approach the work.
Cost Proposal:
Contractor shall provide a cost proposal for regular monthly maintenance for attached list of traffic signals (Attachment 1) and on-call traffic signal repair services, summarizing the monthly cost for each traffic signal location and costs for on-call services.
Contractors shall use the attached Cost Proposal Sheet (Attachment 2).
Item Number: 13.
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ATTACHMENT 1
CITY OF DESERT HOT SPRINGS
TRAFFIC SIGNAL LOCATIONS
If awarded, invoices will be broken out into the following categories:
Listed on Invoice #1 for Monthly Charges
Hacienda Avenue and Mountain View
Indian Canyon Road and Coachillin Way
Indian Canyon Road and Mission Lakes Boulevard
Palm Drive and Camino Aventura
Palm Drive and Camino Campanero
Palm Drive and Desert View Avenue
Palm Drive and Hacienda Avenue
Palm Drive and Ironwood Drive
Palm Drive and Pierson Boulevard
Palm Drive and Two Bunch Palms Trails
Pierson Boulevard and Cholla Drive
Pierson Boulevard and Golden Eagle Way
Pierson Boulevard and Karen Avenue
Pierson Boulevard and Skyborne
Pierson Boulevard and West Drive
Listed on Invoice #2 for Monthly Charges
Indian Canyon Road and 20th Avenue
Listed on Invoice #3 for Monthly Charges
Palm Drive and Dillon Road
Listed on Invoice #4 for Monthly Charges
Palm Drive and Varner
Listed on Invoice #5 for Callouts
All locations can be listed on this invoice for callouts outside of the maintenance contract. The locations and costs should be clearly listed. Please note that future locations will be added to this invoice when service begins. -------------------------------------------------------------------------------------------------------------------------------- Future Locations - these locations will be added in the future and should be listed on the invoice indicated when notified by the City that they are in operation:
Invoice #6 for Monthly Charges
Indian Canyon and 18th Avenue
Invoice #7 for Monthly Charges
Indian Canyon and 19th Avenue
Invoice #8 for Monthly Charges
Palm Drive and 20th Avenue
Invoice #9 for Monthly Charges
Palm Drive and Park Lane
Item Number: 13.
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ATTACHMENT 2
CITY OF DESERT HOT SPRINGS
COST PROPOSAL SHEET
The following is a summary of costs to provide the services outlined in the Request for Proposal for regular traffic signal maintenance and on-call services and will be used as the basis for negotiating an Agreement for Contract Services:
Regular Monthly Maintenance:
Please indicate the costs for each traffic signal location currently in operation. If it is the same for each location, you need only list one monthly cost:
Monthly Maintenance for all traffic signal locations:
Invoice #1 - Various Locations (15)
Monthly Cost Number of Locations Monthly Cost Total
Invoice #2 - Indian Canyon Road and 20th Avenue (1)
Monthly Cost Number of Locations Monthly Cost Total
Invoice #3 - Palm Drive and Dillon Road (1)
Monthly Cost Number of Locations Monthly Cost Total
Invoice #4 - Palm Drive and Varner (1)
Monthly Cost Number of Locations Monthly Cost Total
OR
See Next Page
Item Number: 13.
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ATTACHMENT 2
CITY OF DESERT HOT SPRINGS
COST PROPOSAL SHEET
Page Two
Monthly Maintenance for each individual traffic signal location (only use this section if costs are different for each location):
Invoice #1 - Various Locations
Location Monthly Cost
Hacienda Avenue and Mountain View
Indian Canyon Road and Coachillin Way
Indian Canyon Road and Mission Lakes Boulevard
Palm Drive and Camino Aventura
Palm Drive and Camino Campanero
Palm Drive and Desert View Avenue
Palm Drive and Hacienda Avenue
Palm Drive and Ironwood Drive
Palm Drive and Pierson Boulevard
Palm Drive and Two Bunch Palms Trails
Pierson Boulevard and Cholla Drive
Pierson Boulevard and Golden Eagle Way
Pierson Boulevard and Karen Avenue
Pierson Boulevard and Skyborne
Pierson Boulevard and West Drive
MONTHLY COST TOTAL - INVOICE #1
Invoice #2
Location Monthly Cost
Indian Canyon Road and 20th Avenue
Invoice #3
Location Monthly Cost
Palm Drive and Dillon
Invoice #4
Location Monthly Cost
Palm Drive and Varner
Item Number: 13.
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ATTACHMENT 2
CITY OF DESERT HOT SPRINGS
COST PROPOSAL SHEET
Page Three
COSTS FOR ON-CALL REPAIR SERVICES:
Please provide detailed rates for on-call services.
Maintenance Cost of Service (hourly rates)
Conflict Monitor Testing (per each intersection)
6’ Circular Loop (1-4)
6’ Circular Loop (5-11)
6’ Circular Loop (12+)
Cabinet Testing
Labor Regular Overtime Double Time
Traffic Signal Supervisor
Engineering Technician
Traffic Signal Technician
Traffic Signal Laborer
Item Number: 13.
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CITY OF DESERT HOT SPRINGS
COST PROPOSAL SHEET
Page Four
Equipment Cost of Service (hourly rates)
Pick-Up Truck
Service Truck
Bucket Truck
Crane
LOCAL BUSINESS PREFERENCE:
☐ We claim the Local Business Preference program of the City of Desert Hot Springs and have included a current Business License from a jurisdiction in the Coachella Valley.
☐ We do not claim the Local Business Preference program for this project.
ATTACHMENT 2
Item Number: 13.
ATTACHMENT 3
CITY OF DESERT HOT SPRINGS
PROFESSIONAL SERVICES CONTRACT (DRAFT)
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PROFESSIONAL SERVICES AGREEMENT
BY AND BETWEEN
CITY OF DESERT HOT SPRINGS
AND
______
This Professional Services Agreement (“Agreement”) is made and entered into this ____ day of _____, 2023, by and between the City of Desert Hot Springs, a municipal corporation located in the County of Riverside, State of California, hereinafter referred to as the “City,” and ________., a _____, hereinafter referred to as “Consultant.” RECITALS:
WHEREAS, the City desires to utilize the services of Consultant, as an independent Consultant, to provide the City with regular traffic signal maintenance and on-call repairs service as directed by the City on an as needed basis (sometimes hereinafter, the “Services”), as described in more particularity in Exhibit “A,” attached hereto and incorporated herein by this reference as the “Scope of Services”; and
WHEREAS, Consultant represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.
NOW THEREFORE, IN CONSIDERATION OF THE COVENANTS, CONDITIONS AND
PROMISES CONTAINED HEREIN AND FOR SUCH OTHER GOOD AND VALUABLE
CONSIDERATION, THE RECEIPT OF WHICH IS HEREBY ACKNOWLEDGED, THE PARTIES HERETO AGREE AS FOLLOWS:
Section 1. RECITALS
The Recitals set forth above are true and correct and are hereby incorporated into this Agreement by this reference, as though set forth in full herein.
Section 2. SCOPE OF SERVICES
Consultant shall provide to the City the Services on an as-needed and as-directed basis in a manner satisfactory to the City and consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions, as described in more detail in the Scope of Services. In the event a conflict exists between this Agreement and the Scope of Services, the former shall supersede.
Section 3. TERM
This Agreement shall commence as of the date in the opening paragraph of this Agreement and shall continue in force and effect until terminated, in accordance with Section 7 of this Agreement, subject to allocation of funds pursuant to a duly approved City budget.
Item Number: 13.
ATTACHMENT 3
CITY OF DESERT HOT SPRINGS
PROFESSIONAL SERVICES CONTRACT (DRAFT)
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Section 4. COMPENSATION
The City agrees to pay Consultant for and in consideration of the faithful performance of the Services and duties set forth in this Agreement, and Consultant agrees to accept from the City, as and for compensation for the faithful performance of said Services and duties, ____ Dollars and Zero Cents ($____.00) per hour, and estimate Consultant shall provide twenty (20) hours a week of Services to the City, subject to Section 2 of this Agreement, in a total amount not to exceed ___ Dollars and Zero Cents ($_____.00). The amount of this Agreement shall not exceed Fifty Thousand ($50,000) Dollars.
Section 5. METHOD OF PAYMENT
a. Consultant shall submit invoices to the City, not more often than once a month, describing the work performed. Consultant’s bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, and a description of any reimbursable expenditures. The City shall pay Consultant no later than thirty (30) days after approval of the invoice by City staff provided that the services reflected in the invoice were performed to the reasonable satisfaction of the City in accordance with the terms of this Agreement, that the number of hours of service set forth in the invoice reflect the amount of time ordinarily expended for such service by members of the profession currently practicing in the same locality under similar conditions, and that all expenses, rates and other information set forth in the invoice are consistent with the terms and conditions of this Agreement. Review and approval of invoice by City staff will occur within thirty (30) calendar days of receipt of invoice via email. b. The Consultant shall submit invoices under this Agreement to:
Nicholas Haecker, Public Works Director
City of Desert Hot Springs
11999 Palm Drive
Desert Hot Springs, CA 92240
Telephone: (760) 329-6411 x223
Facsimile: (760) 288-0639
E-Mail: [email protected]
Section 6. EXTRA WORK
At any time during the term of this Agreement, the City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by the City to be necessary for the proper completion of the Services, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform Extra Work without written authorization from the City.
Section 7. TERMINATION
This Agreement may be terminated by the City Manager, in his/her sole discretion, immediately for cause. Either party may terminate this Agreement without cause upon twentyfour hours (24) hours written notice of termination to the other party. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination, provided that Consultant shall have satisfied all its obligations under this Agreement through and Item Number: 13.
ATTACHMENT 3
CITY OF DESERT HOT SPRINGS
PROFESSIONAL SERVICES CONTRACT (DRAFT)
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including the effective date of termination, and is not otherwise in breach of this Agreement. For clarification, the City Manager in his/her sole discretion shall have the power to terminate this Agreement with or without cause in accordance with this Section.
Section 8. OWNERSHIP OF DOCUMENTS
All plans, studies, documents and other writings, including drafts, prepared by and for Consultant, its officers, employees and agents and subConsultants in the course of implementing this Agreement, except working notes and internal documents, shall become the property of the City upon payment to Consultant for such work, and the City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party.
Consultant shall, at its expense, provide such reports, plans, studies, documents and other writings in pdf format to the City upon written request, or such other electronic format as reasonably requested by the City.
Section 9. CONFIDENTIALITY
a. All ideas, memoranda, specifications, plans, procedures, drawings, photographs, descriptions, computer program data, input record data, written information, and other documents and data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without prior written consent of the City, be used by Consultant for any purposes other than the performance of the services under this Agreement, nor shall such materials be disclosed to any person or entity not connected with the performance of the services under this Agreement. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential.
b. Consultant shall not use the City’s insignia or photographs relating to Consultant’s Services, or any publicity pertaining to the Consultant’s Services under this Agreement in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of the City.
Section 10. CONSULTANT’S BOOKS AND RECORDS
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement.
b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement.
c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant’s address indicated for receipt of notices in this Agreement.
Item Number: 13.
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CITY OF DESERT HOT SPRINGS
PROFESSIONAL SERVICES CONTRACT (DRAFT)
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d. Where the City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant’s business, the City may, by written request of any of the above-named officers, require that custody of the records be given to the City and that the records and documents be maintained at City Hall. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant’s representatives, or Consultant’s successor-in-interest.
Section 11. INDEPENDENT CONSULTANT’S STATUS: NOT AGENT OF
THE CITY
Consultant shall at all times during the term of this Agreement remain, as to the City, a wholly independent Consultant and shall perform the services described in this Agreement as an independent Consultant and further, hereby waives any claims for any compensation or benefits afforded to City employees and not to independent Consultants. Neither the City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as herein set forth. Nothing contained in this Agreement shall be deemed, construed or represented by the City or Consultant or by any third person to create the relationship of principal and agent and Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of the City. Consultant shall have no authority, express or implied, to act on behalf of the City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind the City to any obligation whatsoever.
Section 12. REPRESENTATIONS AND ACKNOWLEDGMENTS
REGARDING INDEPENDENT CONSULTANT’S STATUS OF
CONSULTANT
a. Consultant represents and acknowledges the following:
(1) The City is not required to provide any training or legal counsel to Consultant or its employees in order for Consultant to perform the services described in this Agreement.
(2) Performance of the services described in this Agreement does not have to be integrated into the daily business operations of the City. (3) The services described in this Agreement can be performed without the use of City equipment, materials, tools or facilities.
(4) Nothing in this Agreement shall be interpreted to imply that the City must maintain any contractual relationship with Consultant on a continuing basis after termination of this Agreement.
(5) The City will not be requested or demanded to assume any liability for the direct payment of any salary, wage or other such compensation to any person employed by Consultant to perform the services described in this Agreement. (6) Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are employees of the City.
Item Number: 13.
ATTACHMENT 3
CITY OF DESERT HOT SPRINGS
PROFESSIONAL SERVICES CONTRACT (DRAFT)
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b. The City represents and acknowledges the following:
(1) Consultant is not required to comply with daily instructions from City staff with respect to when, where or how Consultant must perform the services set forth in this Agreement.
(2) Consultant is solely responsible for determining who, under the supervision or direction of Consultant, will perform the services set forth in this Agreement. (3) The City will not hire, supervise or pay any assistants working for Consultant pursuant to this Agreement.
(4) Nothing in this Agreement shall be interpreted to imply that the Consultant must maintain any contractual relationship with the City on a continuing basis after termination of this Agreement.
(5) It is the sole responsibility of Consultant to set the hours in which Consultant performs or plans to perform the services set forth in this Agreement. (6) Consultant is not required to devote full time to the business operations of the City in order to perform the services set forth in this Agreement. (7) Consultant is not required to perform the services set forth in the Agreement in any particular order or sequence.
(8) Nothing in this Agreement shall be interpreted to preclude Consultant from working for other persons or firms, provided that such work does not create a conflict of interest. (9) Consultant is not required to perform the Services at City-owned property. (10) Consultant will perform services that are outside the usual course of the City’s business.
Section 13. CIVIL CODE SECTION 1542 WAIVER
Consultant expressly waives any and all rights and benefits conferred upon it by the provisions of section 1542 of the California Civil Code which reads as follows:
“A general release does not extend to claims which the creditor does not know or suspect to exist in his or her favor at the time of executing the release, which if known by him or her must have materially affected his or her settlement with the debtor.” This waiver shall be effective as a bar to any and all actions, fees, damages, losses, claims, liabilities and demands of whatsoever character, nature and kind, that are known or unknown, or suspected or unsuspected, including, without limitation, claims of entitlements under the California Public Employees’ Retirement System (“CalPERS”) that are only afforded to employees and not independent Consultants. Consultant further represents and warrants that it Item Number: 13.
ATTACHMENT 3
CITY OF DESERT HOT SPRINGS
PROFESSIONAL SERVICES CONTRACT (DRAFT)
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understands this waiver and that if it does not understand this waiver, it shall seek the advice of a qualified attorney before executing this Agreement.
__________
Initials
Section 14. CONFLICTS OF INTEREST
a. Consultant (including principals, associates and professional employees) covenants and represents that it does not have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source or income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant’s services hereunder. Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement. b. Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
(1) Does not make or participate in:
(i) the making or any governmental decisions regarding approval of a rate, rule, or regulation, the adoption or enforcement of laws; (ii) the issuance, denial, suspension or revocation of permits, licenses, applications, certificates, approvals, orders, or similar authorization or entitlement;
(iii) authorizing the City to enter into, modify, or renew a contract; (iv) granting the City approval to a contract that requires City approval and to which the City is a party, or to the specifications for such a contract;
(v) granting the City approval to a plan, design, report, study, or similar item; or
(vi) adopting, or granting City approval of, policies, standards, or guidelines for the City or for any subdivision thereof. (2) Does not serve in a staff capacity with the City and in that capacity participate in making a governmental decision or otherwise perform the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City’s Conflict of Interest Code under Government Code Section 87302. c. In the event the City officially determines that Consultant must disclose its financial interests by completing and filing a Fair Political Practices Commission Form 700, Statement of Economic Interests, Consultant shall file the subject Form 700 with the City Clerk’s Office pursuant to the written instructions provided by the Office of the City Clerk.
Item Number: 13.
ATTACHMENT 3
CITY OF DESERT HOT SPRINGS
PROFESSIONAL SERVICES CONTRACT (DRAFT)
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Section 15. PROFESSIONAL ABILITY OF CONSULTANT; WARRANTY; FAMILIARITY WITH WORK; PERMITS AND LICENSES
a. Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services.
b. By executing this Agreement, Consultant warrants that:
(1) it has thoroughly investigated and considered the work to be performed; (2) it has investigated the issues, regarding the scope of services to be provided;
(3) it has carefully considered how the work should be performed; and (4) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement.
c. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by the City, it shall immediately inform the City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the City Manager or appropriate City representative. d. Consultant represents that it and all of its subConsultants, if any, have obtained and will maintain at all times during the term of this Agreement all professional and/or business licenses, certifications and/or permits necessary for performing the services described in this Agreement, including a City business license.
Section 16. COMPLIANCE WITH LAWS
Consultant shall comply with all local, state and federal laws and regulations applicable to the services required hereunder.
Section 17. INDEMNIFICATION
a. Consultant shall defend, indemnify and hold harmless the City, its officers, officials, agents, employees and volunteers from and against any and all claims, demands, actions, losses, damage, injuries, and liability, direct or indirect (including any and all costs, expenses and attorneys’ fees in connection therewith), arising out of the performance of this Agreement, except for any such claim arising out of the sole negligence, recklessness, or willful misconduct of the City, its officers, agents, employees or volunteers.
b. The City does not, and shall not, waive any rights that it may have against Consultant under this Section because of the acceptance by the City, or the deposit with the City, of any insurance policy or certificate required pursuant to this Agreement. The hold harmless, indemnification and duty to defend provisions of this Section shall apply regardless of whether or not said insurance policies are determined to be applicable to the claim, demand, action, damage, liability, loss, cost or expense described herein.
Item Number: 13.
ATTACHMENT 3
CITY OF DESERT HOT SPRINGS
PROFESSIONAL SERVICES CONTRACT (DRAFT)
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c. Notwithstanding the provisions of subsections a. and b. of this section, Consultant shall not be responsible for damages or be in default or deemed to be in default by reason of delay caused by strikes, lockouts, accidents, or acts of God, or the failure of the City to furnish timely information or to approve or disapprove Consultant’s work promptly, or by reason of delay or faulty performance by the City, construction Consultants, or governmental agencies, or by reason of any other delays beyond Consultant’s control, or for which Consultant is without fault. d. In the event that Consultant or any employee, agent, or subConsultant of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subConsultants, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the City.
Section 18. INSURANCE REQUIREMENTS
a. Policies. Consultant, at Consultant’s sole cost and expense, shall procure and maintain, for the duration of this Agreement, the following insurance policies:
(1) Worker’s Compensation Coverage. Consultant shall maintain Worker’s Compensation Insurance and Employer’s Liability Insurance for its employees in accordance with the laws of the State of California, of an amount not less than one million dollars ($1,000,000) per accident. In addition, Consultant shall require each subConsultant to similarly maintain Worker’s Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all of the subConsultant’s employees. If any class of employees employed by Consultant pursuant to this Agreement is not protected by the California State Worker’s Compensation Law, Consultant shall provide adequate insurance for the protection of such employees to the satisfaction of the City. This provision shall not apply if Consultant has no employees performing work under this Agreement. Consultant agrees to waive its statutory immunity under any worker’s compensation or similar statute, as respecting the City, and to require any and all subConsultants and any other person or entity involved in the Services to do the same.
(2) General Liability Coverage. Consultant shall maintain commercial general liability insurance in an amount not less than two million dollars ($2,000,000) per occurrence, combined single limit coverage for bodily injury, personal injury and property damage associated with work contemplated in this Agreement. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Consultant shall provide insurance on an occurrence, not claims-made basis. Consultant acknowledges and agrees that, for purposes of clarification with the intention of avoiding gaps in coverage with any umbrella or excess coverage, personal and advertising injury coverage shall be triggered by an “offense” while bodily injury and property damage coverage shall be triggered by an “occurrence” during the policy period. The coverage required in this paragraph shall provide at least as much coverage as that provided by ISO form CG 00 01 12 07 or any updated form thereof.
(3) Automobile Liability Coverage. Consultant shall maintain commercial automobile liability insurance covering bodily injury, personal injury and property damage for all Item Number: 13.
ATTACHMENT 3
CITY OF DESERT HOT SPRINGS
PROFESSIONAL SERVICES CONTRACT (DRAFT)
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activities of the Consultant arising out or of in connection with the work to be performed under this Agreement, including coverage for owned, hired and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence, and two million dollars ($2,000,000) in the aggregate. As an alternative, Consultant shall be permitted to obtain a non-owned automobile endorsement to its comprehensive general liability insurance providing the same protection and coverage as though Consultant were to provide separate commercial vehicle liability insurance as set forth in this paragraph. The coverage required in this paragraph shall provide at least as much coverage as that provided by ISO form CA 00 01 or any updated form thereof.
(4) Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant’s Services, whether such Services are performed by Consultant or by its employees, subConsultants, or sub-consultants, to the extent such persons other than Consultant are permitted to perform any of the Services under this Agreement.
The amount of this insurance shall not be less than one million dollars ($1,000,000) per claim, and two million dollars ($2,000,000) in the aggregate.
b. Endorsements. Unless otherwise specified hereunder, each insurance policy required herein shall be with insurers possessing a Best’s rating of no less than A:VII and shall be endorsed with the following specific language:
(1) Except as otherwise provided by law, the City, its elected or appointed officers, employees, agents and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work or operations. (2) This policy shall be considered primary insurance as respects the City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any self-insured retention the City may have shall be considered excess insurance only and shall not contribute with it. (3) This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
(4) The insurer waives all rights of subrogation against the City, its elected or appointed officials, officers, employees or agents.
(5) Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents or volunteers.
(6) The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the City.
c. Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the approval of City for any self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. During the period covered by this Item Number: 13.
ATTACHMENT 3
CITY OF DESERT HOT SPRINGS
PROFESSIONAL SERVICES CONTRACT (DRAFT)
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Agreement, only upon the prior express written authorization of the City Manager, Consultant may either reduce or eliminate such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The City Manager may condition approval of any reduction or elimination in deductible or self-insured retention levels with a requirement that Consultant procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. d. Certificates of Insurance. , Consultant shall provide certificates of insurance with original endorsements to the City as evidence of the insurance coverage required herein.
Certificates of such insurance shall be filed with the City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement.
e. Imposition of Insurance Requirements. Provided the City gives its written consent for any persons other than Consultant to perform any part of the Services, Consultant agrees to require that all parties, including but not limited to subConsultants, architects, engineers or others with whom Consultant enters into contracts or whom Consultant hires or retains pursuant to or in any way related to the performance of this Agreement, provide the insurance coverage required herein, at minimum, and name as additional insureds the parties to this Agreement consistent with Section 18b(1) hereof. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Section.
f. Maintain Coverages. In the event this Agreement is terminated for any reason prior to the completion of all obligations and requirements of this Agreement, Consultant agrees to maintain all coverages required herein until the City provides written authorization to terminate the coverages following the City’s review and determination that all liability posed under this Agreement as to the party providing insurance has been eliminated. g. Failure to Obtain Coverages. Consultant agrees and acknowledges that if it fails to obtain all of the insurance required in this Agreement in accordance with the requirements herein, or to obtain and ensure that the coverage required herein is maintained by any subConsultants or others involved in any way with the performance of Services, to the extent such is permissible under this Agreement, Consultant shall be responsible for any losses, claims, suits, damages, defense obligations, or liability of any kind or nature attributable to the City or its officers, employees, servants, volunteers, agents and independent Consultants. h. Notice of Cancellation or Reduction in Coverage. In the event that any coverage required in this Agreement is canceled, reduced, limited, or materially affected in any other manner, Consultant shall provide written notice to the City either by facsimile and/or via certified mail, at Consultant’s earliest possible opportunity and in no case later than fifteen (15) calendar days after Consultant is notified of the change in coverage.
Item Number: 13.
ATTACHMENT 3
CITY OF DESERT HOT SPRINGS
PROFESSIONAL SERVICES CONTRACT (DRAFT)
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Section 19. NOTICES
a. Any notice to be provided pursuant to this Agreement shall be in writing, and all such notices shall be delivered by personal service or by deposit in the United States mail, certified or registered, return receipt requested, with postage prepaid, and addressed to the parties as follows:
To the City: Nicholas Haecker, Public Works Director
City of Desert Hot Springs
11999 Palm Drive
Desert Hot Springs, CA 92240
Telephone: (760) 329-6411
Facsimile: (760) 288-0639
E-Mail: [email protected]
To Consultant: _____
_____
_____
b. Notices, payments and other documents shall be deemed delivered upon receipt by personal service or as of the second (2nd) day after deposit in the United States mail.
Section 20. DEFAULT
a. Failure or delay by any party to this Agreement to perform any material term or provision of this Agreement shall constitute a default under this Agreement; provided however, that if the party who is otherwise claimed to be in default by the other party commences to cure, correct or remedy the alleged default within fifteen (15) calendar days after receipt of written notice specifying such default and shall diligently complete such cure, correction or remedy, such party shall not be deemed to be in default hereunder.
b. The party which may claim that a default has occurred shall give written notice of default to the party in default, specifying the alleged default. Delay in giving such notice shall not constitute a waiver of any default nor shall it change the time of default; provided, however, the injured party shall have no right to exercise any remedy for a default hereunder without delivering the written default notice, as specified herein.
c. Any failure or delay by a party in asserting any of its rights or remedies as to any default shall not operate as a waiver of any default or of any rights or remedies associated with a default.
d. In the event that a default of any party to this Agreement may remain uncured for more than fifteen (15) calendar days following written notice, as provided above, a "material breach" shall be deemed to have occurred. In the event of a material breach, the injured party shall be entitled to seek any appropriate remedy or damages as otherwise set forth herein and by initiating legal proceedings.
Item Number: 13.
ATTACHMENT 3
CITY OF DESERT HOT SPRINGS
PROFESSIONAL SERVICES CONTRACT (DRAFT)
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Section 21. REMEDIES
If Consultant materially breaches any of the terms of this Agreement, the City’s remedies shall include, but shall not be limited to, the following:
a. Immediately terminate the Agreement;
b. Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; c. Retain a different consultant to complete the Services that are not finished by Consultant.
Section 22. ENTIRE AGREEMENT
a. This Agreement supersedes any and all other agreements, either oral or written, between the City and Consultant with respect to the subject matter of this Agreement. b. This Agreement contains all of the covenants and agreements between the parties with respect to the subject matter of this Agreement, and each party to this Agreement acknowledges that no representations, inducements, promises, or agreements have been made by or on behalf of any party except those covenants and agreements embodied in this Agreement. c. No agreement, statement, or promise not contained in this Agreement shall be valid or binding.
Section 23. MODIFICATIONS AND AMENDMENTS
This Agreement may be modified or amended only by a written instrument signed by both parties.
Section 24. ASSIGNMENT AND SUBCONTRACTING
a. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement.
Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the written consent of the City. b. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written consent of the City. If the City consents to such subcontract, Consultant shall be fully responsible to the City for all acts or omissions of the subConsultant.
Nothing in this Agreement shall create any contractual relationship between the City and subConsultant nor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subConsultant other than as required by law.
Section 25. WAIVER
a. No waiver shall be binding, unless executed in writing by the party making the waiver.
Item Number: 13.
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CITY OF DESERT HOT SPRINGS
PROFESSIONAL SERVICES CONTRACT (DRAFT)
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b. No waiver of any provision of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any such waiver constitute a continuing or subsequent waiver of the same provision.
c. Failure of either party to enforce any provision of this Agreement shall not constitute a waiver of the right to compel enforcement of the remaining provisions of this Agreement.
Section 26. SEVERABILITY
If any one or more of the sentences, clauses, paragraphs or sections contained herein is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate any of the remaining sentences, clauses, paragraphs or sections contained herein.
Section 27. VENUE
All proceedings involving disputes over the terms, provisions, covenants or conditions contained in this Agreement and all proceedings involving any enforcement action related to this Agreement shall be initiated and conducted in the applicable court or forum in Riverside County, California.
Section 28. LITIGATION EXPENSES AND ATTORNEYS’ FEES
In the event any action, suit or proceeding is brought for the enforcement of, or the declaration of any right or obligation pursuant to this Agreement or as a result of any alleged breach of any provision of this Agreement, the prevailing party in such suit or proceeding shall be entitled to recover its costs and expenses, including reasonable attorney's fees, from the losing party, and any judgment or decree rendered in such a proceeding shall include an award thereof.
Section 29. EXECUTION IN COUNTERPARTS
This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least a copy hereof shall have been signed by both parties hereto. Electronic and facsimile signatures shall be deemed the same as original signatures. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.
Section 30. PROHIBITED INTERESTS
Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of the City, during the term of his or her service with the City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
Item Number: 13.
ATTACHMENT 3
CITY OF DESERT HOT SPRINGS
PROFESSIONAL SERVICES CONTRACT (DRAFT)
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Section 31. EQUAL OPPORTUNITY EMPLOYMENT
Consultant represents that it is an equal opportunity employer and shall not discriminate against any subConsultant, employee, or applicant (“person”) for employment because of race; denial of family and medical care leave; religious creed (including religious dress and grooming practices); color; national origin (including language use restrictions); ancestry; physical disability or mental disability (including HIV and Aids); medical condition (cancer and genetic characteristics); genetic information; military or veteran status; marital status; gender, gender identity, and gender expression; sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding); age or sexual orientation.
Unless otherwise permitted under the law, Consultant shall not refuse to hire or employ any such person or refuse to select any such person for a training program leading to employment, or bar or discharge any such person from employment or from a training program leading to employment, or otherwise discriminate against any such person in compensation or in terms, conditions, or privileges of employment.
Section 32. TIME OF THE ESSENCE
Time is of the essence in the performance of this Agreement.
Section 33. PRINCIPAL REPRESENTATIVES
a. _____ shall be Consultant's Principal Representative and the person responsible for undertaking, managing and supervising the performance of all of the Services for this Agreement. Consultant's Principal Representative's experience, knowledge, capability and reputation were a substantial inducement for the City to enter into this Agreement, and as such, for the purposes of performing the Services, the duties of Consultant's Principal Representative shall not be reassigned, without the express written consent of both parties. b. Nicholas Haecker, shall be the Principal Representative of the City for purposes of communicating with Consultant on any matter associated with the performance of the services set forth in this Agreement.
Section 34. NON-LIABILITY OF CITY’S OFFICERS AND EMPLOYEES No officer or employee of the City shall be personally liable to Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to Consultant or to its successor, or for any breach of any obligation of the terms of this Agreement.
Section 35. INTERPRETATION
This Agreement shall not be interpreted against either party on the grounds that one of the parties was solely responsible for preparing it or caused it to be prepared as both parties were involved in drafting it.
Item Number: 13.
ATTACHMENT 3
CITY OF DESERT HOT SPRINGS
PROFESSIONAL SERVICES CONTRACT (DRAFT)
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Section 36. PROTECTION AND CORRECTION OF WORK
a. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages. b. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to the City, when such inaccuracies are due to the fault of Consultant.
Section 37. CAPTIONS AND HEADINGS
The captions and headings contained in this Agreement are provided for identification purposes only and shall not be interpreted to limit or define the content of the provisions described under the respective caption or heading.
Section 38. GOVERNING LAW
The validity of this Agreement and any of its terms or provisions, as well as the rights and duties of the parties under this Agreement, shall be construed pursuant to and in accordance with California law.
Section 39. CUMULATIVE REMEDIES
Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.
Section 40. NO THIRD PARTY BENEFICIARIES
The parties do not intend the benefits of this Agreement to inure to any third party, nor shall any provision of this Agreement be so construed.
Section 41. OTHER GOVERNMENTAL REGULATIONS
To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subConsultants shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.
Section 42. REPRESENTATIONS OF PARTIES AND PERSONS
EXECUTING AGREEMENT
a. Each of the parties to this Agreement hereby represents that all necessary and appropriate actions of their governing bodies have been taken to make this Agreement a binding obligation of each of the parties hereto.
b. The persons executing this Agreement warrant that they are duly authorized to Item Number: 13.
ATTACHMENT 3
CITY OF DESERT HOT SPRINGS
PROFESSIONAL SERVICES CONTRACT (DRAFT)
- 27 -
execute this Agreement on behalf of and bind the parties each purports to represent.
Section 43. SUCCESSORS AND ASSIGNS
The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties hereto.
Section 44. SURVIVAL
All obligations arising prior to any termination of this Agreement and all provisions of this Agreement allocating liability between the City and Consultant shall survive any such termination.
Section 45. USE OF RECYCLED PRODUCTS
Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.
Item Number: 13.
ATTACHMENT 3
CITY OF DESERT HOT SPRINGS
PROFESSIONAL SERVICES CONTRACT (DRAFT)
- 28 -
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the date first written above.
CITY OF DESERT HOT SPRINGS
Nicholas Haecker, Public Works Director
________________________________
Frank Luckino, City Manager
ATTEST:
Jerryl Soriano, City Clerk
APPROVED AS TO FORM:
Tuan Vu, Interim City Attorney
________
_____________________________
Name, Title
N:\DHSO\0001-01 General\Doc\6051
Item Number: 13.
ATTACHMENT 3
CITY OF DESERT HOT SPRINGS
PROFESSIONAL SERVICES CONTRACT (DRAFT)
- 29 -
EXHIBIT “A”
SCOPE OF SERVICES
Item Number: 13.
DORIGINAL
, “WNW“?
YU N EX
TRAFFIC
Work Proposal
Traffic Signal Maintenance and On-Call Services
for the City of Desert Hot Springs
April 23'“, 2024
Yunex Traffic
2250 Business Way
Riverside, CA 92501
www.yunextraffic.com
Item Number: 13.
Desert Hot Springs — Traffic Signal Maintenance and On-Call Services \QJNEX TRAFHC
Table of Contents
Table of Contents ................................................................................................................ 2 Cover Letter .......................................................................................................................... 3 Executive Summary ............................................................................................................... 4 Our Corporate/Divisional Focus and Competency .............................................................. 4 Our Experience .................................................... .. 4 Our Locality ....................................................................................................................... 5 Our Scalability .................................................................................................................... 5 Statement of Qualifications .................................................................................................... 6 Years in Business .............................................................................................................. 6 Company Profile ................................................................................................................ 6 Recently Awarded Public Sector Contractsz.
Firm Ownership .............................................................................................................. 8 Location of Company Offices iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii 8 Principal Contact Person Regarding Proposal: ................................................................ 8 Contractor’s License / DIR Registration ........................................................................... 9 Subcontractors ............................................................................................................... 9 Staff Biographies .............................................................................................................. 10 Project Manager.. .. 10
Field Supervisors .......................................................................................................... 12 Traffic Signal Technicians ............................................................................................. 14 Fiber Optic Technician .................................................................................................. 16 Organization Chart ....................................................................................................... 17 Understanding and Approach ............................................................................................... 18 Our Approach / Response Times .............................................................................18 Work Plan/Scope of Work ................................................................................................ 19 Routine Maintenance .................................................................................................... 19 Extraordinary Services .................................................................................................. 22 Spare Materials ............................................................................................................ 24 On-Line Portal (Service Business Platform @ITS) ............................................................ 25 Customer Portal ............................................................................................................ 26 Cost Proposal (Attachment 2) .............................................................................................. 28 Exceptions to City’s Standard Agreement ............................................................................ 32 Delegation of Approval Authority .......................................................................................... 33 ©2024 Yunex Traffic 2
Item Number: 13.
April 23rd,2024 Y U N E X
TRAFFIC
Mr. Nicholas Haecker
PublicWorks Director
City of Desert Hot Springs
11999 Palm Drive
Desert Hot Springs, CA 92240
RE: Proposal for: Traffic Signal Maintenance and On-Call Services Mr. Haecker,
Yunex LLCwould like to express our sincere appreciation for the opportunity to participate in the proposal process for providing Traffic Signal Maintenance and On—CallServices for the City’straffic signal system. The prices and terms stated in our proposal package will remain in effect for 90— days from the date of submission, April 23“, 2024.
Yunex LLCis a corporation, incorporated in the State of Delaware on February 17‘“,2021. Our federal tax employerIDi number is 862136678 and our corporate address is 9225 Bee Cave Road, Building B,Austin, TX78733.
Yunex LLCis an electrical contracting firm who is a California licensed A 8LC—1Ocontractor (CA License #1080007) and is also a registered Public Works Contractor (DIR No. 1000815000), who provides leading edge traffic technology for the fast—pacedIntelligent Transportation Systems world. Whether providing maintenance services, local controllers, controller firmware, central systems, system analysis, design, or integration, Yunex LLCbrings innovative and reliable solutions to customers.
During the evaluation, if there are any questions regarding this proposal, please feel free to contact either of us using the contact information listed below. We look forward to continuing to serve the needs of the City of Desert Hot Springs and would like to thank you in advance for your consideration.
Respectfully,
Yunex LLC ? Yunex LLC
M
‘ch’aelJ, Hutchens Robert Paquette
West Operations Manager Sales Manager
2250 Business Way 2250 Business Way
Riverside, CA 92501 Riverside, CA 92501
(951) 784-6600 Of?ce (951) 784-6600 Office
(951) 784-6700 Fax (951) 784—6700 Fax
michael.hutchens@yunextrafficcom robert.paguette@yunextrafficicom Item Number: 13.
YU N EX
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Desert Hot Springs - Traf?c Signal Maintenance and On»Cal| Services Executive Summary
Yunex Traffic stands uniquely positioned to continue to partner with the City of Desert Hot Springs for Traffic Signal Maintenance and On-Call Services. in fact, we believe that our 13 years’ experience handing this contract, value proposition, a unique mix of corporate characteristics, industry focus, and experiences, is unmatched in the current market.
Specifically, we at Yunex Traffic believe that we are the best fit forthis contract, based on 5 key attributes:
1, Corporate/Divisional Competency
2. Experience
3. Locality
4 Scalability
5 Updated Project Management
Our Corporate/Divisional Focus and Competency
Yunex Traffic is a major global player in the industry, driving innovation in technology and physical products that are used by partners, both public and private, throughout the world. The Field Services Division at Yunex Traffic is focused on the installation, integration, and maintenance of all systems, from legacy technology to the newest and most advanced traffic management devices on the market. While this ability to work with all systems is a requisite competency for any maintainer, Yunex Traffic is unique in its occupation of a space that straddles innovation and deployment in a field environment. il’
C Technology New Technologies ' S stems ‘ Development Deployment integration
‘ Y Leg1cy Systems
Maintenance Installation
/ I >>\ U N _ X
Our competitors typically focus on narrower aspects of the Traffic market: Heavy Construction, Traditional Maintenance, or Technological Innovation By comparison, Yunex Traffic and our Field Services Division provides customers with a wide base of expertise across the spectrum of innovation, deployment, integration, and maintenance of systems and devices.
Construction
Our Experience
Yunex Traffic has been extremely successful in retaining traffic signal, streetlight, fiber optic, and engineering customers due to our desire to offer the best possible customer service. We have an exemplary customer service track—record highlighted by our well-qualified field personnel, knowledgeable customer service representatives, and proprietary detailed monthly reports, We understand what is required to maintain a community’s infrastructure and strive to exceed our customer’s expectations.
©2024 Yunex Traf?c 4
Item Number: 13.
YUNEX
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Desert Hot Springs « Traf?c Signal Maintenance and On-Call Services Our Locality
Our project office, in nearby Riverside, is approximately 55 miles from the City of Desert Hot Springs City Hall. We are poised to react quickly with additional or specialty equipment, supplementary personnel when required, and with materials that the city requires. This location is not a temporary office specific to this project; we have been firmly planted for over 40 years in the area with multiple certified technicians within minutes of your city, Our Scalability
Yunex Traffic Field Services operates maintenance and project contracts across the United States, serving more than 300 public customers. Unlike a regional player, the distributed Yunex footprint allows us to respond to emerging requirements by shifting resources to where they are needed most. We are the company you are looking for — both local and global Since we operate in multiple markets, our personnel and equipment are not affected by the same circumstances.
Our Project Management
To provide efficient and effective project management, project progress is tracked in real time using digital tools such as Power Bl, Map box, ArcGlS, and Tableau, which enable transparency between Yunex Traffic and its client, while reducing risks of delays. ©2024 Yunex Traf?c 5
Item Number: 13.
YU N EX
TRAFFIC
Desert Hot Springs - Traf?c Signal Maintenance and On-Call Services Statement of Qualifications
Yunex Traffic has over 40 years of experience in traffic management solutions and services. From there, we have
taken the comprehensive expertise in the field of intelligent traffic solutions with us in our way into the future. We enjoy an outstanding reputation as a global solution partner for future proof mobility concepts. In doing so, we combine indepth industry experience and market leadership with the agility of a startup. Yunex Traffic has had a long and storied ., history in traffic signals, streetlights, fiber optic, and ' customer service. '
Years in Business
Yunex currently maintains traffic signals, streetlights, fiber optic, and other related equipment for over 138 agencies encompassing over 4,000 signalized locations of assorted sizes from full function intersections to in—pavement flashing crosswalks and rapid flashing beacons. We are dedicated to meeting and exceeding the challenging public safety requirements associated with our industry. We have been in the traffic signal maintenance industry worldwide for over 50 years. In the United States, we have been in business for over 40 years servicing numerous contracts throughout the country.
Company Profile
The Yunex Traffic Customer Service Division is a licensed A & 0-10 electrical contracting and transportation engineering firm specializing in the maintenance, testing, repair, upgrading and replacement of traffic signals, streetlights, fiber optic, and exterior commercial lighting. We have a broad range of expertise and experienced personnel including registered professional transportation engineers, lnternational Brotherhood Electrical Workers (lBEW), Journeymen Electricians/Technicians and International Municipal Signal Association (IMSA) Certified Technicians. Our listed field technicians are certified as “Qualified Electrical Workers" and have the necessary IMSA certifications required.
We are proud to say that we are one of the most successful traffic signal, streetlight, and ?ber optic maintenance/construction contractors in the United States. Our employees and equipment are dedicated for traffic signal, streetlight, and fiber optic maintenance/repair. We issue insulated bucket trucks to all our linemen and electricians. Each truck is equipped with all the necessary tools, equipment, and inventory to perform 100% of project specifications, including all maintenance and repairs for traffic signals. All vehicles are appropriately marked with the company logo, Department of Transportation (DOT) markings, and each employee is issued a company phone and a laptop, or tablet computer.
As the leader in the private traffic signal and streetlight maintenance industry in the United States, Yunex Traffic can provide unparalleled expertise and outstanding value in traffic signal and street lighting related services.
( Yunex Traffic has the
largest workforce of IMSA *
re Yunex Traffic has the largest workforce of IMSA Level III Certified Level I“ Certified Traf?c Technicians, NEC Certified Electricians, and construction SignalTechniciansand personnel in the industry. NEC Certified Electricians
Among the most beneficial:
©2024 Yunex Traf?c 6
Item Number: 13.
YUNEX
TRAFFIC
m Yunex Traffic has strategically positioned field offices with an abundance of inventory and technical resources, should the need arise.
r. All technicians are assigned vehicles which are taken home daily to ensure rapid response in case of
emergency.
5: Yunex Traffic employees live in geographical areas.
which allow them to respond quicker than our
competition. This provides our customers with the most
efficient response times in the industry.
a Yunex Traffic owns and operates approximately 100
service vehicles (including three cranes) of several
types and sizes in the State of California, the bulk of which are in Southern California.
a Yunex Traffic will provide and maintain emergency service response on a three hundred and sixty—five(365) day basis, including all holidays.
Desert Hot Springs - Traf?c Signal Maintenance and On-Call Services Yunex Traffic is focused on delivering what your city needs the most today; safe, reliable infrastructure solutions that help decrease costs, increase revenue, and have a positive environmental impact for the City of Desert Hot Springs and its residents.
Recently Awarded Public Sector Contracts:
1 City of Rancho Cucamonga — Traf?c Signal Maintenance — 04/2024 2 County of San Diego — As—Needed Traf?c Signal Preventative Maintenance — 03/2024 3 County of San Diego — As—Needed Traffic Signal Emergency Work Services — 03/2024
4. City of San Bernardino — Traffic Signal On—Calland Emergency Repairs — 01/2024
5. City of Glendale — Traffic—Related Electrical Devices Maintenance — 10/2023 6 City of Anaheim — Traffic Signal Maintenance and Emergency On—Call— 09/2023 7 Western Riverside Council of Governments (WRCOG) — Streetlight Maint. — 08/2023 8 City of Banning — Traffic Signals Maintenance & Repair — 08/2023
9. City of Santa Paula — On—CallTraf?c Signal Repair Services — 07/2023 10‘ City of Indian Wells — On—CallTraffic Signal Maintenance — 07/2023
11. City of Westminster — Maintenance of Traf?c Signals and Appurtenances — 06/2023
12. City of Cypress — Traffic Signal Maintenance Services — 06/2023 13 City of Santa Monica — Street Light Electrical Repair Services — 05/2023
14. City of Stanton — Traf?c Signal and Streetlight Maintenance Services — 05/2023
15. City of Rancho Palos Verdes — Traf?c Signal Maintenance Services — 05/2023
16. City of Rancho Palos Verdes — Streetlight Maintenance Services — 05/2023
17. City of Temecula — On—CallTraffic Signal and Streetlight Maintenance — 05/2023
18. City of Solana Beach — Traffic Signal and Safety Lighting Maintenance — 05/2023
19. City of Newport Beach — Traffic Signal Maintenance Services — 04/2023 20‘ City of Gardena — Traffic Signal Emergency On—CallServices — 04/2023
21. City of Malibu —Annua| Signal Maintenance Services — 04/2023
22. City of Azusa — Traffic Signal Maintenance Services — 04/2023 23‘ City of Irvine — Traffic Signal Maintenance and Emergency On—CallServices — 03/2023 @2024 Yunex Traf?c 7
Item Number: 13.
Desert Hot Springs - Traffic Signal Maintenance and On-Call Services YUNEX
TRAFFIC
Firm Ownership
O
Firm Name: Yunex LLC, DBA, Yunex Traffic
Address: 9225 Bee Cave Rd, Bldg. B, Ste 201 Austin, Texas 78733 Phone: 512—837—8300Fax: 512-421—6617
Form of Ownership: LLC
State of Incorporation: Incorporated in the State of Delaware in February 2021 Number of employees locally and nationally
Our Yunex Traffic US headquarters is in Austin, TX and employs more than 200 people — engineers, developers, integrators, and support staff - all driving our traffic systems business, An additional 100 technical staff are in multiple field offices across the country to complete local projects and provide customer support. Our robust portfolio of products and experience will help drive your project’s success.
Location of Company Offices
Yunex Traffic US Headquarters
9225 Bee Cave Rd, Bldg. B, Ste 201
Austin, Texas 78733
512-837-8300
httgs://www.yunextraffic.com/globa|/en/
Project Office
Yunex Traffic — Riverside/San Bernadino
Office, Warehouse, and Testing Facility
2250 Business Way
Riverside, California 92501
Other California Offices
Yunex Traffic - Orange/Les Angeles Yunex Traffic - San Diego Office, Warehouse, & invoicing Office & Warehouse
1026 E, Lacy Ave, 1820 John Towers Ave., Suite A
Anaheim, CA 92805 El Cajon, CA 92020
Yunex Traffic — Bay Area
Office &Warehouse
20956 Corsair Blvd.
Hayward, CA 94545
Principal Contact Person Regarding Proposal:
Robert Paquette
2250 Business Way
Riverside, California 92501
Office: (951) 784-6600 / Fax: (951) 784-6700
[email protected]
©2024 Yunex Traf?c 8
Item Number: 13.
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Desert Hot Springs - Traf?c Signal Maintenance and On-Call Services Contractor’s License I DIR Registration
A
H
Il'AIlIlIII a! IOI‘UMII ‘uAII CONTRACTORS
. a..." STATE LICENSE BOARD
https‘JMwwtcslb.ca.govIOnlheSe~icwchedtLioenaellllJcenseDetaiLsapx?LicNum-1080007 OContractor's LicenseDetailforLicense# 1080007
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Issue Date 03.193132;
Expire Dale “(3192025
LicenseStatus
This license is current Ind naive,
Allinformation below should be reviewed.
> {I‘JVtLH [Mt?t
:HCFHEERiHE:
State ofCaliinmsa
Department oflndustrial Relations
Subcontractors
All services outlined in the RFP will be provided and performed by Yunex Traffic as the Prime Contractor. With that stated, we at Yunex do maintain relationships with numerous specialty contractors throughout the industry to be able to respond to our customers needed as a complete one-stop solution for all things traffic signal, streetlight, and ?ber-optic related. Should the need for a subcontractor arise, we will immediately notify our City Representative prior to utilizing them.
@2024 Yunex Traf?c 9
Item Number: 13.
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Desert Hot Springs — Traf?c Signal Maintenance and On-Call Services Staff Biographies
Project Manager
Ifre-selected, Candace Gallaher would continue to be the Project Manager servicing the City of Desert Hot Springs, Candace, her Project Coordinator, Melissa Toma, the Maintenance Field Supervisor, Fred Molina, and the Construction Field Supervisor, Christopher Slocum will be responsible for maintaining communication with the city regarding daily operation and maintenance of all traffic signal equipment. Our account management team/field staff willwork closely with you/your team to ensure that all your requests are being effectively addressed.
YU N X
TRAFFIC
candaee has ever 17 years of experience with project coordinating and contract management related to traffic signal and Streetlight maintenance. she has served as Project coordinator, senior Project Aeccunt coordinator and is new one of our top Project Managers. Candace is accountable for the overall performante for all contracts in the San lernardinn and Riverside County areas. manages 9 ?eld employees and will be responsible in! the overall tontraet performance and da'f-to-day correspondence. Candaee will be the ?rst point of omndam?lluhsr@vunexmllvr-wm cuntan far the city and can assist with all inquiries pertaining to the entire
PROFILE
agreement. e x p e n 'r I s e
- ProjectManagemenl RELEVANT exremenc:
- rrs Maintenance and Repair . Trallk Elena] J uranium,“ Project Manager - 2011 to Fresent Maintenance. Repair, and "me" 7’51?“ Ca usiruehun _ Projen Manager - 2015 to 2021
CERIIFICATIONS Siemens
I IMSA“lurk Zane Saki?
I IMSA Level | Certi?ed Traffic
Signal Field Technician
senior Project coordinator— 2009 to 2015
Siemens
1r. vrojen Manager — zone to zone
EXPERIENCE prllb?Kfi-S
I Siemens?unen‘lrelk: 15years
- Industry: 17 years Project coordinator - 2007 In no! Republic rrs Certifications
certi?cations can/will be provided upon request.
©2024 Yunex Traf?c 10
Item Number: 13.
Desert Hot Springs - Traf?c Signal Maintenance and On-Call Services Project Coordinator
O merissuumamunmmuicmm
EXPERTISE
- PrujenEnnrdmaliun
- Materiallugisliu
cunncAnous
- 1M3: wm lune Saletv
- n49. LevellCem'?ed rum:
suns:Field Tech?ki??
EXPERIENCE . Siemens?unex Tnlft: 13 mm
- Industry: 1: yum
©2024 Yunex Traf?c
PROFILE
YUNEX
TRAFFIC
YUN X
TRAFFIC
Melissa has over 15 years of experience maintaining custamer :nntricts and providing support to the manlgement and ?eld execution team, she is well versed in many software applications ind systems in:lu¢lng, but not limited to, Microsoft Excel.Word, Outlook.Live Meeting. SAP ERP systems, Mcampanion, and Share?uintt Melissa is responsible for d:v~to»da'( coordinitiun, dispatching, mstomer bililng‘and supports undue and the ?eld technicians with all other activities.
RELEVANT EXPERIENCE
senior service coardinltor - 2021 to Dresent
Yunex Traf?c
ijett coordinator - 2012 tn 2021
Siemens
Administrative Assistant — 2011 to 2012
Siemens
certiticatlons
Certi?catinns :anlwill be prcvlded upon request.
11 Item Number: 13.
Desert Hot Springs - Traf?c Signal Maintenance and On-Call Services Field Supervisors
D lredJnalinegyunenlmflkxam
EIDERTISE . Traf?c Signal and Streetlight Maintenance and l'iEDair . lTS Maintenance and Repair
CERTIFICATIONS
- my. wm 2m: Safety . "ASA LevelI. II, In Certi?ed mm:SignslTechnician
EXPERIENCE
l Sicrnzml‘lunexirafiie: S veers . Industry: 34 years
@2024 Yunex Traf?c
PROFILE
YU N EX
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Y U N X
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Fred has 54 years of experience in traf?c signal and street lighting maintenance, with extensive experience an all types of systems. He is extremely knowledgeable with allfield elements including. but not limited tn canstructian, medi?cations, installetiens, maintenance, troubleshoating, and repairs ca bath traf?c signal and street lighting systems, Fred will be responsible fer supporting the Project Management Team with monitoring maintenance ?eld activities, site inspectians, and scheduling/supervisinn of maintenance technicians.
RELEVANT EXPERIENCE
Respansihle far managing traf?c signal, Streetlight, and ITS maintenance prujects and personnel in southern Califnrnia‘
Maintenance Field supervisor -— 2021 to Present
Yuncx Traf?c
Maintenance Field supervisar— 2019 to 2011
Siemens
Traffic signal and street Lighting Technician I Inspector - zoossci 2019 CityofCorona Technician I Construction Foreman I Are: supervisor— 2001 tn 1006 Republic Electric
construction Foreman- 1950 ta 2001
Computer Service Company
certifications
Fullsize certi?cations can/will be provided upon request. 12 Item Number: 13.
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Desert Hot Springs - Traf?c Signal Maintenance and On-Call Services
Y UN EX
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PROFILE
Chris has more than 30 years of experience with all aspects sf Streetlight and traffic signal rnalntenanzelrepair, and nonstruetion. He has worked in many capacities, such as Groundsman, Electrician, Foreman. and superintendent.
Chrisis well-versed in managing :cnstructicn projects from simple traf?c signal modifications ta complete turnkey traffic signal system installations. Chris will be responsible for monitoring all field work and srhedullng utility :rews and extraordinary repairs. OshrmophelJlumevunektraihnmm R E L E V A N f E x v E II I E N c E E ‘ P E n ' ' 5 ‘ Responsible for managingtra??c signal. streetlight, and rrs :onstruction projects ' Tum! Sisruland SI'HHiKHHI‘s and persannel in southern California.
Maintenance. Repair, and
Cunsnuuiuu construction Fleld supervisor— 2021 to Present I rrs Maintenante, Renalr, our! Vunex from:
Canslruuinn Construction Field S?yEl'Visor— 2011 [D 2021 csnrrnuurons Sim“:
- iMSA \Vuvk lane Semi .
superintendent — 2005 to 2011 NEI‘.Curlilied {cm has 10750:, Mom yum exp‘ 09/21/202“
construction Foreman/Inspector — 2001 to 2006
EXPERIENCE MODNEIlztric
- Siemens?unea Tralk: 13 years
I industry: 30 years laumevman [leancran - 1994-2001 Manna Electric certi?cations
Fullsize certi?cations can/will be provided upon request ©2024 Yunex Traf?c 13
Item Number: 13.
Desert Hot Springs - Traf?c Signal Maintenance and On-Cail Services Traffic Signal Technicians
(*1
Oaibmu.ramirugyuneamrriuum
EXPERTISE
frallic Signal Maintenance and
Result
ITS Maintenance and Renair
(ERIIFlCATIOMS
IMSA Work lane Salelv
IMSA Level I, II, IIICerlified
Traffic Signal Seninr Field
Technician
NEE Certi?ed Ken. No. ”1995,
up. 05/16/201‘)
ATSICMUIMMUTest Equipment
Certified
Iter'u Videa Detedion Certi?ed
Bucket TruckCertified
EXPERIENCE
Siemens?unen Traf?c: 12 Veal:
Industry: 11 years
@2024 Yunex Traf?c
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Y U N EX
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PROFILE
Mr. Ramirez has over 21 years of experience in traf?c signal maintenance, with extensive experience using all traffic signal controller types and other varinus traffic contrul devices used. He has an extensive knowledge of traffic signal systems and how they are to be maintained as he has been involved with many maintenance programs throughout his career.
FELEVRNT EXPERIENCE
Traffic Signal Technician - 2021 to Present
Vunex Traffic
Traffic Signal Technician — 2012 to 2021
Siemens
Traf?c Signal Specialist — 2004 to 1012
Republic ITS {acquired by Siemens in 2010)
Traf?c Signal Technician — 2003 to 2004
signal Maintenance, inc, (acquired by Republic ITS in 2004} Certificatiuns
Fullsize certi?cations canlwill be provided upon request. imamm m m Im in, ul It-m
14 Item Number: 13.
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Mr. Monte has over 24 year: of experience with all facets of traf?c signal maintenance and repair, with extensive experience on Econolite controllers inst/2070), Econolire software systems, and either varlaus traf?c control devises. Samson else has a vast understanding at the field elements such as traf?c signal wiring, Iaap detection, video detection, emergency vehicie and railroad preemption, etc.
Desert Hot Springs - Traf?c Signal Maintenance and On—CallServices
PROFILE
o . RELEVANT EXPERDENCE
[email protected]
Traf?c signal Technician - 2021 to Present EXPERYISE Yuneme?ic I Tram: Signal Mainienance and
Renair Tratfli: signal recliniclan - 2012 to 2021
- in Maintenance and Repaii 51PM!”
c e n 1 I r l c A r i o u 5 Traffic signal technlclan— 2005 to 2012 - My. Work Zone Safety “Epub’i‘ “'5
l lMSALevel I, Ii, Ill Certi?ed
Tml?r. 58““ Bench Field Traf?c Signal Technician — 2002 to 2005 Team Econolite,Inc Technician
IE mm iiicrllcrred 2 a" m H H . .. '1 Traf?c Signal Technician— 2000 to 2002 I Ecunolite Autumn: Certified . .
,
‘ _ Signal Maintenance, incl
I l'ierls Video Delectinn (em?ed
I ATSICMu/MMuantquipmei-i c e r t i 1 i c a t i a n 5 Certified . Bucleruck Certi?ed Fullsize certi?cations can/will be provided upan requesL
E X P E R I E N C E
I Siemens?unex Tral?cz I1 veers
a industrvrldrears
©2024 Yunex Traf?c 15
Item Number: 13.
Desert Hot Springs — Traf?c Signal Mainlenance and On-Call Services YU N EX
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Fiber Optic Technician
o cllarlcbhamilwn?yu nutraf?cxa m
EXPERTISE
Fiber Optic Mainlenanre,
Rep3ir, and Installazinn mm Maintenance.Repair.
and lnstallalian
CERTIFICATIONS
Earning ”Ceni?ed ?ber
Installer'
ElectricVehicle lnlruslruclur‘e
Program ([VlTP)
Item Certi?ed Installer — Level l
tunnel: tuning mid caring
Fabricnlm —TIGE-MIG
EXPERIENCE
Siemens/Yum: Tral?c: ; years mummy:I7 years
@2024 Yunex Traf?c
Y U N EX
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PROFILE
Charles has over 17 years of experience with all facets of ?ber optic maintenancelrepeirr He is extremely knnwledgeabla with ?ber splicing, testing, and trnubleshaatlng of ?ber optic networks. Charles has completed camplete ?ber backbones n1 up to 452 SMFD, FDU’s, and Fiber PON cabinets.
Charles has extenslve history with Corning, cammscope, and coyote product lines Charles also has traininglaxperience in V05! CCTV cameras.
RELEVANT EXPERIENCE
Fiber optic Splicerl wireless I Fiber Integration - 2021 to Present Yunex Traffic Fiber Optic Splicer/ wireless / Fiber lntegratian — 2019 ha 1021 Elecnor Helm
TV I Inlemel / VOIP Technician — 2007 (a 2019
AT&T
Certificatinns
< coming "certified Fiber Installer'
- Electric Vehicle Infrastructure Program (EVITPJ
- iteris certi?ed Installer— Level I
- Concrete cutting and caring
~ Fabricatar—TIG & MIG
16 Item Number: 13.
YU N EX
TRAFFIC Desert Hot Springs - Traf?c Signal Maintenance and On-Call Services Staff Availability
All staff members listed are currently working on this contract; therefore, they have the knowledge, experience, availability, and bandwidth to continue successfully managing this contract for the City of Desert Hot Springs for its entire duration.
Organization Chart
Steven Teal
Customer Services Director
Mlchlel Hulrhens West Opemlons Manager
Yunex Traffic has 25+ additional technicians (mostly IMSA Level III Certi?ed) located in San Bernardino, Riverside, San Diego, Orange, Los Angeles, and Ventura County areas. We also employ over 20+ key construction personnel for major repairs. These include certified crane operators, dedicated utility locators for (USA) Dig Alert Service, Corning certified ?ber optic technicians, and our own in-house loop crew.
©2024 Yunex Traf?c 17
Item Number: 13.
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Desert Hot Springs - Traf?c Signal Maintenance and On-Call Services Understanding and Approach
Understanding
it is our understanding that the City of Desert Hot
Springs is seeking a qualified traffic signal
maintenance firm to provide Traffic Signal
Maintenance and On—Call Services. The selected
service company will be responsible for providing a
continuing, comprehensive, routine, and
extraordinary maintenance program for the City’s
equipment. The City’s expectation is that the
maintenance program will reduce the incidence of
malfunctions, reduce complaints, promote safety, and
proactively extend the longevity of the equipment,
traffic signal system. —-- J. A“. » Our goal is always to exceed our customer’s expectations. We have a broad range of experienced personnel including IMSA Level lll Traffic Signal Maintenance personnel. The technicians assigned to this contract have over 45 years of combined experience managing and maintaining traffic signal systems, fiber networks, and central systems Our in—house traffic signal laboratories (located in Riverside) provide a full range of technical services including complete controller/cabinet testing, repair, and conflict monitor testing/certification. Services for this contract include the provision of appropriately trained personnel and equipment necessary to perform maintenance activities as outlined in your RFP.
We understand that the general Scope of Work to be done consists of routine preventative maintenance and repair of your Traffic Signal Devices as well as general and emergency repairs of the same. These services will provide your city with safe and efficient operations. Yunex Traffic will have available and readily accessible, qualified personnel, tools, equipment, facilities, and material required to perform all work necessary for the maintenance of the City’s traffic signal systems, as outlined in the Scope of Work and in compliance with current City and State standards.
Our Approach I Response Times
To be able to respond immediately to emergency calls, Yunex Traffic‘s field technicians are authorized to take their work vehicles home daily. Allwork vehicles are stocked with proper field equipment so he/she may sufficiently address most problems they encounter while responding.
Emergency response call outs and unscheduled repairs are initiated by calling our toll-free emergency phone number, 1-800-229—6090. A live dispatcher will be available 24 hours a day, 7 days per week, 365 days per year. Our dispatcher will create a work order in our visual planning board and once the work order is released, it will immediately transfer to our technicians queue on their mobile device. As part of our quality control practice, our dispatcher will follow up with a phone call to our technician to confirm that he/she is in receipt of the call out/work order. For emergency calls, the technician will arrive at the site within two (2) hours to assess and correct the reported problem. Once the problem is corrected, the technician will inform the city of the repair actions.
©2024 Yunex Traf?c 18
Item Number: 13.
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TRAFFIC
Desert Hot Springs - Traf?c Signal Maintenance and On—CallServices Work Plan/Scope of Work
It is always the goal of Yunex Traffic to tailor our services around our customer’s needs. We understand that throughout the term of a contract, those needs may change. We approach all our contracts with the same vision; build a partnership with the City's staff and work towards achieving common goals set forth through that partnership. We realize that this is an everevolving process and that is why we believe that the only successful route is through establishing common goals. This methodology and a commitment to service will be applied to every aspect of our services for the City of Desert Hot Springs.
Routine Maintenance
We willexecute a comprehensive monthly routine maintenance program as outlined in the City’s Special Instructions to Consultants, as recommended by the manufacturer, and as listed below.
Yunex Traffic will also maintain, at the same unit price, additional traffic signals and appurtenant devices as they are installed or become a part of the maintenance requirements of the city.
Yunex Traffic technicians will, at a minimum, perform the following tasks on the City’s traffic signals monthly:
l Routine maintenance is typically scheduled by the technician as they are more aware of the geography of the area. He willtake into consideration contract requirements and your preference when scheduling routine preventive maintenance.
I Once our technician arrives at the location, he will complete a job hazard analysis (JHA) determining any potential hazards at the location. Following the JHA, they willsecure the area with proper traf?c control as referenced in the most recent editions of the CAMUTCD and W.A.T.C.H. Handbooks and in accordance with the city‘s traf?c control requirements.
In Our technician will clean and vacuum the controller and battery backup cabinets (if equipped) and ensure the cabinet vents are un-obstructed, the air ?lter is clean, properly inserted, and secure (air ?lters will be replaced semi-annually). During this process, your Yunex Traf?c technician will perform the following checks inside the controller cabinet:
0 Con?rm the controller cabinet is securely mounted to the foundation and inspect the seal for deterioration.
Excessive dampness and
plant/animal intrusion inside the
controller cabinet will be
reported to the city and repaired
immediately.
0 Verify fan operation and ensure
the thermostat is set to 95
degrees Fahrenheit and that
there is suf?cient air?ow
through the cabinet.
0 Inspect cabinet hardware (i.e.,
door gaskets, hinges, locks,
etc.) for proper operation. All
deficiencies will be repaired and
reported to the city.
o inspect electrical components (i.e., relays, load switches, equipment displays and indications, flasher(s), rack-mount detectors, harness/connectors, service connections, system telemetry, communications system, cabinet grounding, GFCI ©2024 Yunex Traf?c 19
Item Number: 13.
Desert Hot Springs - Traf?c Signal Maintenance and On-Call Services YUNEX
V
r1:
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receptacles, terminal connections cabinet lights and switches, CMU (interlock) door switch, the police panel switches, etc.) for proper operation and adjust. as necessary. We will also verify proper operation of all equipment displays and cabinetjcontroller indicator lamps. Deficiencies that pose a safety concern will be corrected immediately.
0 Semi—annually verify that controller software/firmware is up to date Following the visual inspection, your Yunex Traffic technician willexamine the functionality of the controller in relation to traffic at the intersection and confirm all phase and coordination timing is programmed correctly and is current based on the timing sheet located in the controller cabinet.
In addition to monitoring phase actuation from vehicle/traffic, they willalso con?rm proper intersection cycling by manually placing vehicle and pedestrian calls on each phase through the cabinet test switches or the controller keypad to verify controller servicing of each phase.
Yunex Traffic technicians will ensure your controller’s date and time is correct and we will adjust all controller clocks within 48 hours of time changes related to Daylight Savings Time. This also includes con?rming the correct date and time in all Conflict Monitor Units and Malfunction Management Units (CMU/MMU) during each visit.
Your Yunex Traf?c technician will check the controller log buffers and investigate any faults that may have surfaced since the last maintenance visit.
CMU’s/MMU's can be tested annually. Technicians will be ATSI CMU/MMU Test Equipment Certi?ed. Individual test results willmeet the city’s documentation requirements and be available in each controller cabinet and an electronic ?le (USB) willbe delivered to the city within 30 days after completing the testing, This test willalso be documented on the routine maintenance log located in the controller cabinet. The cost for annual CMU/MMU testing will be billed according to Attachment 2 — Cost Proposal Sheet.
The technician will confirm all detector loop cables are correctly identified, connected to the correct vehicle detectorfield terminals, and that a call is placed on the correct detector input, and that the input places a call on the correct controller phase, We will adjust or re— tune detector ampli?ers and correct substandard splices, as necessary Loops requiring re—sealor replacement willbe documented and reported to the city immediately If the intersection is equipped with video/radar detection our technician will verify that detection zones are properly structured They will also verify proper camera operation by monitoring the vehicle call on the video processor unit and con?rm that the calls are registering in the controller and actuating the correct phase in the controller. The technician will verify that detection system software has been properly updated If requested, Annual Video Detection lens cleaning will be billed on a time and material basis.
If equipped, your Yunex Traffic technician will confirm operation f Our technicians of all preemption devices (i.e., railroad, emergency vehicle preemption (EVP), ?re station preemption, etc). If requested, EVP testing can be completed on a time and material basis. are
extremely knowledgea
bleé] with the installation, -
handling, and testing of
Inspect CCTV cameras for correct operation. Check for damage to wiring or housing and clean lens. Ifrequested, CCTV camera lens cleaning can be completed on a time and material basis. Opt": systems. ©2024 Yunex Traf?c 20
W
interconnect and fiber‘
t
t
Item Number: 13.
YU N EX
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u The technician will also test your interconnect systems to maintain existing operation and willnotify you of any deficiencies.
Desert Hot Springs . Traf?c Signal Maintenance and On-Call Services a If equipped, your Yunex Traf?c technician will check the battery back-up systems / uninterruptible power supplies (UPS) including checking/logging the battery and load levels. In addition, we will confirm all batten!connections to ensure they are clean and secure. Semi-Annual testing by electrical bypass for proper operation can be completed on a time and material basis. We will report any batteries that require replacement immediately. All events and run time willbe documented inside each controller cabinet.
I: Yunex Traf?c will perform a quarterly night check of safety lights/illuminated street name signs (llSNS) at all signalized intersections (if equipped). Our findings will be submitted to the city and required repairs will be made according to the Extraordinary Maintenance schedule. Quarterly night checks are included with Routine Maintenance. a Our technician will walk the intersection (clockwise and counterclockwise) and visually inspect all poles, signal heads, pedestrian signals, associated framework, and signal mounted signs for proper operation, alignment, and broken or missing parts. During this process, your Yunex Traffic technician will perform the following checks outside of the controller cabinet:
0 Depress all pedestrian push buttons and observe proper timing and display.
0 Visually inspect the loops for sufficient sealant or exposed loop wires.
0 inspect pull boxes, pull box lids and hand-hole covers.
Missing covers/lids willbe replaced immediately.
0 Visually inspect all signal doors, back plates, and visors and con?rm they are secure.
0 Remove unauthorized signs, stickers, and posters that can be easily removed from traf?c signal poles and the
controller cabinet. Graffiti will also be removed within twenty—four(24) hours of noti?cation.
0 Prepare a list of locations where painting may be
necessary, which will be submitted to the City for
approval. Painting rates can be provided, if requested. a The technician will lubricate cabinet door locks and padlocks semi—annually, unless required sooner.
:1 Maintain a yearly inventory list of all equipment in the controller cabinet at each location. This list will also be updated electronically and provided to the city yearly in a Microsoft Excel spreadsheet, or as requested.
u Your Yunex Traf?c technician will document all maintenance activities on the city approved Preventative Maintenance checklist, on the cabinet log, and in their mobile device which is wirelessly communicating to our maintenance server enabling our customers to view all progress in virtually real—time.
©2024 Yunex Traf?c 21
Item Number: 13.
DI
Desert Hot Springs « Traf?c Signal Maintenance and On-Call Services Extraordinary Services
In addition to the Preventative Maintenance program, we will provide other Extraordinary Services such as scheduled repairs, emergency response and technical support services to the City’s traffic signal systems in accordance with City requirements and as listed below.
Our Extraordinary and Emergency Response Services include, but not limited to, the following services:
RT0
Furnish and install replacement safety lights or illuminated street name signs
Downed signal heads, poles, signal on ?ash, signal blackout, burned out lamps, damaged controllers and cabinets, damaged illuminated street name signs, damaged inductive loops, sensing elements, pedestrian push buttons, electroliers, pedestrian signal heads, wiring, and other operational equipment related issues.
Assisting the City for special events or for City construction projects, as necessary to implement revised traf?c signal timing and phasing for changed traffic conditions Ifrequested. prepare punch list items, and follow through with city representative to ensure a successful completion. Perform overhead maintenance on traf?c signals, safety lighting, street name and regulatory signs, video detection cameras, Opticom systems, and license plate reader (LPR) systems.
Provide support for underground maintenance including conduit ,
repair or replacement, wire inspection and installation, and interconnect installation.
Repair, replace or othenNise render in good working order all defective parts of the traffic signal equipment with like make and model parts. Whenever equipment is removed, the city
representative willbe noti?ed within twenty—four(24) hours.
USA Dig Alert — Locating services using in-house locators.
YU N EX
TRAFFIC
Yunex Traf?c will respond to all Underground Service Alert (USA) requests/notices or at the request of city staff for the marking and protection of traf?c signal underground facilities such as traffic signal and electrical conduits, interconnect facilities, loops, safety light conduits, and other appurtenant equipment which might conflict with other right—of—wayconstruction or repairs. Our technicians are equipped and certi?ed with the proper locating devices provided by Metrotech.
©2024 Yunex Traf?c 22
Item Number: 13.
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Desert Hot Springs - Traffic Signal Maintenance and On~CaI| Services m Fiber Optic related maintenance services such as: Installation, splicing, terminations, troubleshooting, on—reeltesting, and integration.
n Signal Loop Replacement: Yunex Traf?c is the only maintenance provider who performs Loop replacements in-house.
,‘ J4).
Yunex Traffic will notify the City prior to any traffic signal deactivations that may be necessary to provide the required services Traffic signal shutdowns will not be scheduled without the approval of an authorized representative of the City. Also, Yunex Traffic will not proceed with any extraordinary repairs without authorization from the city, unless it is a matter of public safety. ©2024 Yunex Traf?c 23
Item Number: 13.
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Desert Hot Springs - Traf?c Signal Maintenance and On-Call Services Spare Materials
Yunex Traffic has over $1,500,000 in inventory locally and available to the City of Desert Hot Springs:
25+ — 2070 controllers from various manufacturers
25+ — NEMAcontrollers (such as Econolite A803, ASCZ-S, Cobalt, etc.) 25 — 24VDC Power Supply
25+ — MMU/CMU’sfrom various manufacturers
150 — Load Switches
60+ — Detectors
6 — Type P controller cabinets
3 — 332 controller cabinets
250+ — Replacement LED Lamps (Red/Yellow/Green) / LED pedestrian signals 50 — ADA compliant pedestrian activation buttons
25+ - Battery Backup Batteries (sizes/manufacturers vary) 25+ — Several types/sizes of Marbelite Streetlight poles 20+ - Luminaire Mast Arms of various lengths
20+ — Luminaires of various manufactures and wattages
250+ - Photocells/shorting caps from various manufactures 50,000+ - Feet of various wire types
©2024 Yunex Traf?c 24
Item Number: 13.
YUNEX
TRAFFIC
Desert Hot Springs - Traf?c Signal Maintenance and On-Call Services On-Line Portal (Service Business Platform @ITS)
Yunex Traffic has rolled out a new service tool called SBP (Service Business Platform), which is a proprietary management system designed to effectively manage all service order progress, remotely update our ERP system (SAP) and as work is performed. a SBP allows us to monitor many key performance items such as time arrived onsite, time of completion, materials used, and vehicle/equipment used. [a SBPkeeps historical records for every location which allows the technicians an additional resource when troubleshooting.
a When creating a new service request, the SBPwill query the location history and willflag the order if it appears to be a repeated call out or duplicate order, I: Technicians transmit response and routine maintenance items in real-time using IOSor Android devices.
at The contractual Scope of Work and all maintenance activities are also available for technicians to review to ensure all tasks are completed within the specified timeframe. a Customer specific checklists for routine preventative maintenance will be available to the technicians so all required tasks are completed, per your Scope of Work Service Management Tool @YUNEX = SBP Y U N E X
TRAFFIC One modern platform to support the global Sewlce learn and our customers Costumesr penal
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m o lmprovrng servrce e?'ictenctes a - Globaldata collection {or data analytics m
Pam BlRepomnu - Creating a vast network of Sales persons wrth ?eld techrucrans D51'ch365 ONCE I Smite Centers ©2024 Yunex Traf?c 25
Item Number: 13.
YUNEX
TRAFFIC
Desert Hot Springs - Traf?c Signal Maintenance and On-Call Services 3:35 4 us! no - 3:37 4 "u no _
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Customer Portal
The SBP Customer Portal gives our customers access to:
:1 Monitor rea|~time status of routine maintenance and service calls, a Location history (sort/filter by date, location, call type, etc). 2 Overall historical maintenance and repair data.
n Real-time equipment inventories, maps, and event reporting. 1: Asset management (including digital photographs, GIS data, etc). t’uNfX
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©2024 Yunex Traffic 26
Item Number: 13.
YU N EX
TRAFFIC
Desert Hot Springs ~ Traf?c Signal Maintenance and On-Call Services SBP Customer Service — Work Order Details
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Yunex is more than willing to provide a training session on SBP and our Customer Portal to any city employees that are interested.
Tracking as Related to Invoicing
In addition to our Customer Portal, you will receive a monthly detailed billing report with each invoice that lists labor and equipment hours billed for each service order. 1's B - MnnIII I BloomlnmonI RNM'sIdQ
Date Completed: Fri. MAR/1812016 01:00 Work Order #: 50027M103 Debit Memo Req. 3301177137
Desmpuon: NEC POLE KD “ CALLER: PD
Response: REMOVED DAMAGED EQUIPMENT. DRILLED & INSTALLED NEW 1D POLE.
TV“. TWO 3 SEC. PV HEAD S WITHARROW LENSES, 2 R, 2 Y 5 2 G FV LEDS.
COUNT -DOWN COMBO MB LED. RE-vUSEDPEDHEAD & PPS ASSY. REPLACED PPB AND DIRECTIONAL PLATE. OLD SlH WEREN‘T PROGRAM. WILL FOLOW UP WITH BALL LENSES & PROGRAM SIH‘S IF CITY WANT THEM PROGRAMMED.
Item: Qty and Unit Cost Extra Routine
Charges Mainl
ELECTRICIAN (RT) 12.000 H @ per H s s 0.00
ELECTRICIAN (OT) 6.000 H @ per H S S 0.00
ELECTRICIAN (PT) 6,000 H @ per H S S 0.00
SERVICE BUCKET TRUCK 26.000 H @ pet H S S 0.00
MATERIALS 1 PC (a) per PC 5 S 0.00
VIsIITolal S $ 0.00
Total 5 S 0.00 S
@2024 Yunex Traf?c 27
Item Number: 13.
ATTACHMENT2
CITYOF DESERTHOTSPRINGS
COST PROPOSALSHEET
The following is a summary of costs to provide the services outlined In the Request for Proposal for regular traffic signal maintenance and on—callservices and willbe used as the basis for negotiating an Agreement for Contract Services:
Regular Monthly Maintenance:
Please indicate the costs for each traffic signal location currently in operation. Ifit isthe same for each location, you need only listone monthly cost:
Monthly Maintenance for all traffic signal locations:
Invoice #l - Various Locations 15
Monthly Cost Number of Locations Monthly Cost Total
$82.00 per intersection $1,230.00
Invoice #2 - Indian Can on Road and 20'h Avenue I
Monthly Cost Number of locations Monthly Cost Total
$82.00 per intersection $82.00
Invoice #3 - Palm Drive and DillonRoad I
Monthly Cost Number of locations Monthly Cost Total
Invoice #4 - Palm Drive and Varner I
Monthly Cost Number of Locations Monthly Cost Total
OR
See Next Page
YU N EX
TRAFFIC
Item Number: 13.
ATTACHMENT2
CITYOF DESERTHOT SPRINGS
COST PROPOSAL SHEET
age Two
Mo thly Maintenance for each individual traffic signal location (only se this section if costs are different for each location):
Invoice — Various Locations
Location Monthly Cost
Hacienda A enue and Mountain View
Indian Canyo oad and Coachillin Way
Indian Canyon ad and Mission Lakes Boulevard
Palm Drive and C ino Aventura
Palm Drive and Ca 0 Campanero
Palm Drive and Desert iew Avenue
Palm Drive and Haciend Avenue
Pierson Boulevard and Cholla Dri
Pierson Boulevard and Golden Eag Way
Pierson Boulevard and Karen Avenue
Pierson Boulevard and Skyborne
Pierson Boulevard and West Drive
MONTHLY COST TOTAL — INVOICE #1 $ 0.00
Invoice #2
Location Monthly Cost
Indian Canyon Road and 20'“ Avenue
Invoice #3
Location Monthly Cost
Palm Drive and Dillon
Invoice #4
Location
Palm Drive and Varner
Item Number: 13.
ATTACHMENT 2
CITYOF DESERTHOT SPRINGS
COST PROPOSAL SHEET
Page Three
COSTS FOR ON-CALL REPAIRSERVICES:
Please provide delailed rales for an-call services.
EACH
Maintenance Cost of Service Wes-)-
Conflicl Monitor Tesling (per each inlerseclion) $75.00 per intersection 6‘ Circular Loop (l—4) $75000 per loop
6‘ Circular Loop (5—I) $65500 per loop
6‘ Circular Loop (I2+) $57500 per loop
Cabinel Tes’ring $99500 per cabinet testing
Labor Regular Oven‘ime Double Time
Traffic Signal Supervisor $125.00 $12500 $12500
Engineering Technician $140.00 $17400 $20000
Traffic Signal Technician $135.00 $165.00 $19500
Traffic Signal Laborer $11500 $16100 $16100
Regular. Overtime, and Premium time explanation:
> Regular Hours are Monday through Friday (excluding holidays) from 7:30am to 4:00pm. > Overtime Hours are Monday through Friday after these work hours for the ?rst two hours as well as Saturday for the initial 10 working hours.
> Premium Hours are Monday through Friday after two hours of OT. Saturdays after 10 hours worked in the city. all day Sunday starting at 12:00am until Monday at 7:30am and all holidays as listed per the DIR and outlined in the memo dated March 15th, 2023 (see below) starting at 12:00am until the next morning at 7:30am. a. https://www.dir.ca.gov/oprI/Important_Notices_Archive/03-15-2023.pdf .10-
Item Number: 13.
ATTACHMENT 2
CITY OF DESERTHOT SPRINGS
COST PROPOSAL SHEET
Page Four
Equipment Cost of Service (hourly rates)
Pick-Up Truck $25.00 per hour
Service Truck $3000 per hour
Bucket Truck $35.00 per hour
Crone $60.00 per hour
LOCAL BUSINESSPREFERENCE:
I] We claim ihe Local Business Preference program of ihe City of Deseri Hot Springs and have included a currem‘ Business License from a jurisdiclion in lhe Coachello Valley.
IX] We do not claim The Local Business Preference program for Thisproject. .1]_
Item Number: 13.
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Desert Hot Springs - Traffic Signal Maintenance and On-Call Services Exceptions to City’s Standard Agreement
Yunex Traffic submits its proposal with the following exceptions and assumptions relating to the Draft Professional Services Contract and would like the opportunity to discuss the following, if selected:
1) Section 10 - Yunex Traffic will allow audits 1) with reasonable notice, 2) at reasonable times, 3) for document specifically related to this project, but not including cost information.
Information provided or obtained in the course of an audit, may not be removed, copied, transmitted, scanned, or photographed, or otherwise removed from Yunex premises 2) Section 17 — Yunex Traffic takes exception and proposes that indemnification be limited ”to the extent arising out of Consultant's performance of this Agreement." 3) Section 39 — Yunex proposes that all rights and remedies of the Customer shall be expressly stated in the Contract and shall be the sole and exclusive remedies of the Customer for claims arising from the Contract Furthermore, Yunex Traffic assumes that all damages be capped at 100% of the contract price in the aggregate, and all indirect, consequential, special, incidental, punitive, and similar damages are expressly waived by the Parties.
@2024 Yunex Traf?c 32
Item Number: 13.
YUNEX
TRAFFIC
THIS DELEGATION ONLY APPLIES TO YUNEX, LLC. ALL CONTRACTS, BIDS,
CERTIFICATES, AFFIDAVITS OR ANCILLARY DOCUMENTS TO BE SIGNED ON BEHALF OF SIEMENS MOBILITY, INC. MUST BE SIGNED BY RODNEY MATHIS AND DIRK
RAUBER WITHOUT EXCEPTION
DELEGATION OF APPROVAL AUTHORITY FROM
CEO-PRESIDENT & MANAGING DIRECTOR AND CFO-MANAGING DIRECTOR FINANCE YUNEX, LLC.
A. The undersigned Rodney Mathis, CEO President & Managing Director and Dirk Rauber, CFO & Managing Director Finance of the Yunex, LLC. (the "Corporation"), a corporation duly organized and existing under the laws of the State of Delaware, by virtue of the authority vested as President and CFO to sign or countersign and otherwise execute in the name, or on behalf ofthe Corporation, any bids, projects, contracts, agreements and any certificates, affidavits or ancillary documents in connection therewith to the extent the foregoing instruments and are consistent withthe limitsof authority granted under LoAguidelines and grants of release for and on behalf of the Corporation do hereby delegate to and acknowledge that the following person(s) may exercise such authority for and on our behalf up to $3 million.
AUTHORIZED SIGNATORIES
Business Operations Finance/Central Support Function
(Name/Positionj (Name/Position)
Manager, Procurement
B. It is further acknowledged that the following individuals are hereby authorized to sign or countersign and otherwise execute in the name, or on behalf of the Corporation, the same documents as referenced in paragraph A, up to and including a transactional limit of $1,500,000. Any such delegation extends to but is limited to the same scope, documents and subject matter as referenced and granted in paragraph A, limited to the monetary amount stated in this paragraph,
AUTHORIZED SIGNATORIES
Business Operations Finance/Central Sugport Function
(Position) Position)
Director, PLM/R&D Commercial Manager, Service
Head of Projects Commercial Manager, Products
Project Manager, Miami & Florida Commercial Project Manager, Miami Director, Service Commercial Manager, Projects
VP. Sales Controller/Head of Accounting
V.P. Operations
C. It is further acknowledged that the following individuals are hereby authorized to sign or countersign and otherwise execute in the name, or on behalf of the Corporation, the same documents as referenced in paragraph A, up to and including a transactional limit of $500,000. Any such delegation extends to but is limited to the same scope, documents and subject matter as referenced and granted in paragraph A, limited to the monetary amount stated in this paragraph.
AUTHORIZED SIGNATORIES
Item Number: 13.
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Business Operations Finance/Central Support Function
(Position) (Position)
Operations Manager Commercial Project Manager
Project Manager CommerCIalServrce Manager
MaterialMana- er _
Technical PrO'ect Manaer —
D. It is further acknowledged that the following individuals are hereby authorized to sign or countersign and otherwise execute in the name, or on behalf of the Corporation, the same documents as they are referenced in paragraph A, up to and including a transactional limitof $100,000. Any such delegation extends to but is limitedto the same scope, documents and subject matter as referenced and granted in paragraph A, limitedto the monetary amount stated in this paragraph. _ AUTHORIZED SlGNATORlES Business Operations Finance/Central Support Function
(Name/Position) (Name/Position)
Service Account Mana-er SCM Expert
—.'——
—.'——
E. It is further acknowledged that each of the signatures of the persons referred to in paragraphs A, B, C, D, and E are binding upon the Corporation.
F. It is further acknowledged that any delegate’s authority extends only to the scope and extent of the delegate’s respective job responsibilities. For instance, a project manager’s delegation extends only to the limitsdescribed herein and only to the project(s) forwhichthe delegate has responsibility.
G. It is further acknowledged that any document shall require the signature of two (2) of the above Authorized Signatories, one each from Business Operations and from Finance/Central Support Functions, whom shall have the requisite signature authority to be legally binding upon the Corporation.
H. It is further acknowledged that each of the persons referred to herein is authorized to delegate such person's authority hereunder to additional members of his or her management team up to the limitof such person's delegation of authority, provided that such delegation is in written form signed by the delegator and ?led withthe Legal Department.
I. Itis further acknowledged that the Secretary or an Assistant Secretary of the Corporation is authorized to issue certi?cations attesting to the incumbency, authority and status of any of the persons referred to in this resolution.
J. Any prior versions of this general Delegation of Authoritypolicy are void.
IN WITNESS WHEREOF, we have hereunto subscribed our names and af?xed the corporate seal of the said company, as of the 25th day of August 2022.
Rodney Wme??“:
Mathis mam";w
Rodney Mathis
President & Managing Director
Yunex, LLC.
Item Number: 13.
Y U N E X
T R A F F IC
Digitally signed by Rauber Dirk
Date: 2022.05.25 13:53:55
-07‘00‘
Dirk Rauber
Managing Director Finance
Yunex, LLC
CERTIFICATE
I, Pamela Brickner, certify that I am the Secretary of Yunex, LLC, that Rodney Mathis and Dirk Rauber who signed this agreement for this corporation, were then President and Managing Director USA and Managing Director Finance USA of this corporation; and this agreement was duly signed for and on behalf of this limited liability company by authority of its governing body and within the scope of its corporate powers. Witness my hand and seal of this corporation on this 25thday ofAAugust2022. \ulqulHHn“,
\
,
, ,
, LLu/QIII Byj\’\_:thug?)‘k 0
,
(CORPORATE SEAL)
Item Number: 13.
YU N EX
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LETTEROF TRANSMI'ITAL
To: City of Desert Hot Springs
Office of the City Clerk
11999 Palm Drive
Desert Hot Springs, CA 92240
WE ARESENDINGYOU:
E Attached
XIContract Documents
Copy of letter
Prints
Change order
Under separate cover via
Yunex LLC
2250 Business Way
Riverside, CA 92501
9517846600 (Office)
951.784.6700 (Fax)
DATE: 04/23/2024 IProject ID: N/A
A‘I'I'N: Office of the City Clerk
CallServices
RE: Proposal for: Traffic Signal Maintenance and OnPlans Samples Specifications Copies Date Description
1 04/23/2024 Proposal for Traffic Signal Maintenance and OneCallServices (ORIGINAL) For approval
For your use E As requested
X] For review
X For bids due
Approved as submitted
Approved as noted
Returned for correction
Other
Resubmit
Submit
Return
Copies for distribution
Corrected prints
Regards,
REMARKS:
W:
Robert Paquette
Sales Manager
Thank you for this opportunity and we look forward to working with you! Please feel free to contact me should you have any questions (951) 784-6600.
Item Number: 13.
Proposal For The
CITY OF DESERT HOT SPRINGS
FOR TRAFFIC SIGNAL MAINTENANCE AND ON-CALL SERVICES
“ Presented by: St Francis Electric
A 1420 Citrus Sl. Riverside, CA 92507
“Experience, Qualify & Reliability..."
A Due by: April 23, 2024 @ 2:00 pm.
A St. Francis Electric | A and C-10 Licensed Contractor | 1420 West Citrus St. Riverside, CA 92507 stfranctselectricrum — Phone (951) 202-8652 — 24/7/365Traf?c Signal Service 1-(844)-L|GHT88 Item Number: 13.
TABLEOF CONTENTS
COVER LETTER”. .3
A. STATEMENTOF QUALIFICATIONS
ORGANIZATIONCHART.........
PROPOSED PERSONNELAND RESUMES...................................................................................... 5 COMPANY PROFILEAND HISTORY.......................................................................... ...................
IO
SFE‘SPRIMARY, HEADQUARTERSAND SATELLITEOFFICE LOCATIONS.....................................I3 PASTEXPERIENCE/REFERENCES............................................................................ .....................
I4
B. UNDERSTANDINGAPPROACH ................................................................................... ..........................
I5
SCOPE OF WORK................................................................. .........................................................
I7
ROUTINEMAINTENANCE...................................................................... .......................................
I8
EXTRAORDINARYMAINTENANCE............................................................... ................................
20 C. COST PROPOSAL .................................................................... ........................................................... 25 PROOF OF INSURANCE.......................................................... .......................................................... ........
29 IN CLOSING ................................................................. ................................................................. ..............
30 St Francis Electric I A and C-10 Llcensed Contractor | 1420 West Citrus 5‘. Riverside, CA92507 ,) stfrancisetectric.com — Phone (951) 202-8652 - 24/7/365Traffic Signal Service 1-(844I-LIGHT88 L Item Number: 13.
Cover Letter
April 23, 2024
Nicholas Haecker, M.S., - Public Works Director
City of Desert Hot Springs — Department of Public Works 11999 Palm Drive
Desert Hot Springs, CA92240
RE:Traffic Signal Maintenance and On-Call Services in the City of Desert Hot Springs Dear Mr. Haecker,
St. Francis Electric, LLC(herein after referred to as SFE)is pleased to respond to the Request for Proposals for Traffic Signal Maintenance and On-Call Services to the City of Desert Hot Springs. SFE agrees to provide services outlined in the RFP in providing these maintenance services. Our services willsignificantly reduce the frequency of malfunction/operational complaints and extend the useful life of the City’s (18) Traffic Signals including Safety Lights and other appurtenances. SFEwill maintain a 24-hour per day emergency response service (1-844—LIGHT88)to respond within one (1) hour of receiving call during working hours and within two (2) hours for emergency calls during non-working hours, weekends and holidays.
SFE believes it is the best qualified to provide such services to the City of Desert Hot Springs as our team has experience providing several neighboring cities with these services continually for over 25 years. it also has 2 technicians that reside within 30 miles making it possible to respond in a timely manner. SFE is a California licensed and bonded Class "A-General Engineering” and ”C-10 Electrical" contractor (CA license #1003811) and registered with the DIR (1000022208). SFE has a long history (Since 1946) of servicing California‘stransportation and electrical needs, proving to be a beneficial resource when dealing with everyday maintenance and operations. Having a core business of traffic signal installation and maintenance, SFE has established itself as one of the top electrical service providers in California with satellite office locations in Riverside, San Leandro, Napa, Gilroy, and Woodland. SFE has similar contracts in Southern California in the Cities of Palm Desert, Palm Springs, La Quinta, Indian Wells, Colton, Rosemead, Rialto, Loma Linda, Grand Terrace, Corona, Lancaster, Wildomar, Yorba Linda, Town of Apple Valley & County of San Bernardino to name a few in this region.
Our company currently has over 250 employees including a solid team of skilled IMSA certified traffic signal technicians, electricians, CA licensed traffic & civil engineers, project managers & project coordinators. We have also aligned ourselves with reputable subcontractors in this area such as: Sierra Pacific Electrical (new intersection builds/modifications& underground utility) in order to offer the best services from around the industry. SFEsets high standards in customer service with regards to safety, time & budget. We constantly monitor our staff and subcontractors’ service quality to satisfy our clients and ultimately lead to better &safer living for the citizens.
We thank you for giving SFE the opportunity to present this proposal and look forward to retaining a working partnership with the City of Desert Hot Springs. Shenoa Townsend is the Project Manager designated for the City. (email — [email protected]; phone 951506-7626). This contract would be managed by the local office, located at 1420 West Citrus St, Riverside, CA92507. Jill Petrie would be the point of contact for the remainder of the selection process, 1420 West Citrus St, Riverside, CA 92507; 951-203-4586; jgetrierfe~inc.com.
Sincerely,$4/ wh- President (Authorized individual to contractually bind St. Francis Electric, LLC.) 975 Carden Street, San Leandro, CA 94577
(510) 639-0639 Ext. 211 Office / (510) 639—4653Fax/[email protected] / wwwstfranciselectriccom St. Francis Electric) A and (3-10 Licensed Contractor | 1420 West Citrus St. Riverside, CA 92507 3 stfranciselectriccom - Phone (951) 202-8652 - 24/7/365Traffic Signal Service 1v(844)-LIGHT88 Item Number: 13.
A. Statement of Qualifications
SFE's Project Manager and Foreman’s Responsibilities
SFE’sProject Manager will primarily be responsible for planning a particular job and overseeing its progress along the way. The Project Manager plans the work that his or her crew will perform.
The Project Manager will look over the proposed project to determine how and when the work will be performed, including prep work such as ordering materials and scheduling that must be completed before the project starts.
The Project Manager will also develop a deliverables schedule to provide a roadmap that the team must adhere to in order to finish the job in a timely and cost-effective manner.
SFE's Project Manager will be responsible for setting up estimates, budgets and timetables for the City, and develop a strategy. The project manager will select the appropriate field staff and coordinate / collaborate with the City personnel. When delays or problems occur the project manager and foreman will be the first responders, ready to make the changes required to move the project past the issue.
SFE‘sProject Manager and Foreman will review the work daily to ensure that it is progressing in a timely fashion. If there is a slowdown, due to weather, an accident, or simply a task that takes longer than expected, the Project Manager will make changes to get thejob back on track.
SFE’sProject Manager and Foreman will maintain ongoing customer Contact to ensure quality work is completed on time and ensures customer satisfaction. The Project Manager will manage the field staff daily and stay in constant communication with the Foreman on scheduling and potential problems / solutions. Our Project Manager will check in with the warehouse weekly regarding material inventory and assist with competitive pricing for the customer.
Organizational Chart
SFEunderstands any request to replace consultant's key staff member will be submitted in writing to the City for review.
St. Francis Electric
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St. Francis ElectricIA and C<10Licensed Contractor | 1420 West Citrus St. Riverside, CA 92507 1 stfranciselectric.com — Phone (951] 202-8652 — 24/7/365TrafficSignal Service 1-(844)—LIGHT88 ‘ Item Number: 13.
Proposed Personnel
lill Petrie - SoCalArea Manager/ Project Manager (Key Scott Verplanck — Foreman/TrafficSignal & Personnel) Streetlight Technician/Electrician (Key Personnel) . Emi Cervantes — Traffic Signal &Streetlight
‘
Shenoa Townsend _
iject Manager (Key Personnel) Technician/ElectricianForeman (Key Personnel) Andy Briones - Project Administrative Support (Key Stephen Petrie - Traf?c Signal 8t Streetlight Personnel) Technician/Electrician(Assigned Tech)
Guy Smith - Maintenance DivisionManager/VP/CEO Alex Lara - Traffic Signal & Streetlight (Management Contact) Technician/Electrician(Key Personnel) Lance Alm. Traf?c signa| g, Streetlight Chris Cruz —TrafficSignal &Streetlight Technician / Technician/Electrician (Key Personnel) Electrician / Fiber Optics Installer (Key Personnel) l Brian Meza —TrafficSignal & Streetlight Josh Alm — Streetlight Technician / Electrician (Key Technician/Electrician(Key Personnel) Personnel) 1
Ceasar Gonzales — TrafficSignal & Streetlight Sergio Godinez — Streetlight Technician/ Electrician ‘ Technician] Electrician— (Staff Support) (Staff Support) SFE is an active union company and is supported by the local unions in all areas which provides upon request certified IBEWjourneyman electricians, traffic signal technicians, laborers, and apprentices for these classifications. Currently, SFEhas 2 qualified IMSAcandidates on file pursuing employment with SFE and we would be willing to bring these candidates on as needed.
SFE’sTechnicians have participated in the following CV Sync project trainings:
Genetec Security Center VMS, Bosch CCTV,Layer 2 Switches, HiVisions NMS, Layer 3 switches, core switch training, ATMS Kinetics Automated Traffic Systems, Fiber Optic Splicing and Testing Basics, ATC Controller and MaxTime controller software, Proxim Wireless Broadband Ethernet, Econolite Video Detection Systems, Traffic Signal Controller CMU & MMU, Q-Free, Advance Controller Trainings, Intelight Controller Advance, and Iteris Video Detection Systems.
Summarized Resumes
Jill Petrie is the SoCal Area Manager, a key personnel contact for the City of Desert Hot Springs. Her responsibilities include quality of service, communications with the City, and Proposal/Estimating. She is fully available to the City of Desert Hot Springs for repairs, upgrades, extraordinary work, city project planning, assisting City with Fiscal budgeting and contract execution. She has over 23 years of experience in the Traffic Signal, ITS, and Street Light industry working with numerous Government agencies and contractors Has previously worked with the City of Desert Hot Springs as Project Manager for the Traffic Signal Maintenance with a previous employer. She has excellent relationships with manufacturers, contractors, municipalities, Regional Transportation Associations, and State Department of Transportations. Extensive experience in both technical and construction related aspects of the traffic signal and Streetlight maintenance industry. Experienced in scheduling, coordinating field work, support calls and intersection turn-ons.
Work Experience:
)‘v SoCal Area Manager/ Project Manager— St. Francis Electric, LLC— 2015 to Present >> Service Account Manager - Siemens Industry, Inc. - 2010 to 2015 > Project Manager— Republic ITS- 2001 to 2010
Shenoa Townsend is the Project Manager and has over 19 years of experience working with traffic signal and Streetlight maintenance service and contract management. Her responsibilities include quality of service, communications with the City, and Proposal/Estimating. She is fully available to the City of Desert St. Francis Electric | A and C-10 Licensed Contractor | 1420 West Citrus St. Riverside, CA 92507 5 stfrancrselectrlccom — Phone (951) 202—8652 — 24/7/365Traffic Signal Service 1-[844)ALIGHT88 Item Number: 13.
Hot Springs for repairs, upgrades, extraordinary work, city project planning, assisting City with Fiscal budgeting and contract execution. She has provided service for many municipalities throughout Southern California, while building relationships with contractors, distributors, and manufacturers to ensure the best pricing available for her customers. During her time in the industry, she has managed and scheduled a field team of8 employees, while managing contracts and repair estimates.
Work Experience:
> Project Manager — St. Francis Electric, LLC. — 2021 to Present Service Account Manager — Siemens Industry, Inc — 2015 to 2021 Senior Service Coordinator — Siemens Industry, Inc - 2012 to 2015 Jr Project Manager — Republic ITS — 2008 to 2012 (acquired by Siemens in 2010) Service Coordinator — Republic ITS — 2006 — 2008
Administrative Assistant / Dispatcher — Republic ITS — 2005 — 2006 Andy Briones has over 17 years of experience and is responsible for assisting with proposal estimates, monthly billing tasks, assisting City with Fiscal accounting and contract administrative/coordinationtasks.
Has previously worked with the City of Desert Hot Springs as service coordinator for the Traffic Signal Maintenance with a previous Employer.
Work Experience:
> Service Coordinator—St. Francis Electric, LLC.— 2015 to Present > Service Coordinator — Siemens Industry, Inc — 2010 to 2015 > Service Coordinator — Republic ITS — 2007 to 2010
Scott Verplanck (Key Personnel) has over 28 years of experience in the Traffic Signal and Streetlighting Maintenance. He is familiar with street lighting, traffic signal systems, and expectations. Skilled in all aspects oftraffic signal and Streetlight maintenance, troubleshooting and construction. He has many years of experience in building intersections therefore troubleshooting field wiring issues is one of his skills. He has been a primary responder for many emergency calls such as traffic signal pole and cabinet knock downs and is very familiar in trouble-shooting controllers and ITSequipment. Currently resides within 20 miles from City. IMSA Traffic Signal Field Technician Level II Work Experience:
‘P Traffic Signal Technician -— St. Francis Electric, LLC.— 2019 to Present > Traffic Signal Technician Construction, Utility Lead — Computer Service Company — 2017 to 2019 > Traffic Signal Technician /Journeyman Electrician — Crosstown — 2016 to 2017 > Construction & Utility - Schimick Construction — 2014 to 2016 > Construction & Utility — California Professional Engineering — 2013 to 2014 > Construction & Utility Lead — Siemens Industry, Inc. — 2010 to 2013 > Construction & Utility Lead — Republic ITS- 2003 to 2010 > Lead Utility - Econolite — 1998 to 2003
Emi Cervantes (Key Personnel) has over 19 years of experience in the Traffic Signal and Streetlighting Maintenance. Skilled in all aspects of traffic signal and streetlight maintenance and troubleshooting.
Proficient with T51, T52, Type 170, ATC and NEMA Controllers. Video Detection installation and maintenance, specifically: Iteris &Autoscope. Also familiar with No Traffic detection systems. Experienced with installation and wiring of battery backup system and traffic signal controller cabinets. ATSI (Athens Technical Specialist, Inc.) CMU/MMUTesting Equipment Certified. Familiarity with Various different Solar and Hardwired Speed Feedback Systems for both installation and troubleshooting. Intersection inspection and Service Meter installation inspection turn—on support. IMSA Traffic Signal Level III Senior Field Technician
Work Experience:
St. Francis Electric | A and 01!) Licensed Contractor | 1420 West Citrus St. Riverside, CA 92507 stfranciselectrictom — Phone (951) 2028652 — 24/7/365Traffic Signal Service 1-(E44)7L|GHTSS Item Number: 13.
Traffic Signal Technician — St. Francis Electric, LLC.— 2022 to Present Traffic Signal Technician — Siemens Industry, Inc. and Yunex ITS — 2010 to 2022 Traffic Signal Technician — Republic ITS — 2008 to 2010 Traffic Signal Technician — Team Econolite — 2006 to 2008 Apprentice — LASignal — 2005 — 2006
Stephen Petrie (Assigned Tech) has over 16 years of experience in the street lighting / traffic signal maintenance and on-call emergency response. Skilled in all aspects of traffic signal and Streetlight maintenance and troubleshooting. Proficient with Type 170, 2070, Intelight Controllers. Video Detection installation and maintenance, specifically: Iteris. Familiar with CV Sync and cities within the Coachella Valley. Familiar with Various different Solar and Hardwired Speed Feedback Systems, Flashing Beacon Systems, Crosswalk Systems for both installation and troubleshooting. Familiar with Polara Installations and Troubleshooting. He has worked in Cities that are similar in Scope of Services and size as the City of Desert Hot Springs. IMSA Traffic Signal Field Technician Level II Work Experience:
> Traffic Signal/Street Lighting Technician —- St. Francis Electric, LLC.— 2016 to Present 3* Traffic Signal/Street LightingTechnician — Siemens Industry, Inc. — 2010 to 2016 ‘P Traffic Signal/Street LightingTechnician — Republic ITS — 2008 to 2010 Josh Alm (Key Personnel) has over 4 years of experience in the Traffic Signal and Streetlighting Maintenance. Skilled in all aspects of traffic signal and Streetlight maintenance, troubleshooting and construction. IMSA Traffic Signal Field Technician Level II and ETA Certified Standalone Fiber Optics Installer
Work Experience:
"r‘ Traffic Signal Technician / Electrician — St. Francis Electric, LLC.-— 2020 to Present Lance Alm has over 16 years of experience in the Traffic Signal and Streetlighting Maintenance. Skilled in all aspects of traffic signal and Streetlight maintenance and troubleshooting. IMSA Traffic Signal Level III Senior Field Technician
Work Experience:
> Traffic Signal Technician — St. Francis Electric, LLC.- 2016 to Present )> Traffic Signal Technician — Siemens Industry, Inc. — 2010 to 2016 )v Traffic Signal Technician — Republic ITS — 2008 to 2010 Brian Meza (Key Personnel) has over 6 years of experience in Traffic Signal and Streetlighting Maintenance. Skilled in all aspects of traffic signal and Streetlight maintenance and troubleshooting.
Proficient with T51, T52, Type 170, ATC and NEMA Controllers. Video Detection installation and maintenance, specifically: Iteris. Experienced with installation and wiring of battery backup system and traffic signal controller cabinets. Familiarity with Various different Solar and Hardwired Speed Feedback Systems, Flashing Beacon Systems, Crosswalk Systems for both installation and troubleshooting. IMSA Traffic Signal Field Technician Level II
Work Experience:
> Traffic Signal Technician —St. Francis Electric, LLC.- 2023 to Present ‘i Traffic Signal Technician — Siemens Industry, Inc. and Yunex ITS— 2018 to 2023 Alex Lara (Key Personnel) has over 11 years of experience in traffic signal maintenance services. Skilled in all aspects of traffic signal and Streetlight maintenance and troubleshooting. Proficient with T51, T52, Type 170, ATC and NEMA Controllers. Video Detection installation and maintenance, specifically: Iteris & Autoscope. Experienced with installation and wiring of battery backup system and traffic signal controller St. Francis Electric | A and [-10 Licensed Contractor | 1420 West Citrus St. Riverside, CA 92507 7 stfranciselectriccom - Phone (951)202-8552 — 24/7/365Traffic Signal Service 1-(844)-LIGHTSS Item Number: 13.
cabinets. Familiarity with Various different Solarand Hardwired Speed Feedback Systems, Flashing Beacon Systems, Crosswalk Systems for both installation and troubleshooting. intersection inspection and Service Meter installation inspection turn-on support. He has worked in Cities that are similar in Scope of Services and size as the City of Desert Hot Springs. IMSA Traffic Signal Level IIISenior Field Technician Work Experience:
> Traffic Signal Technician — St. Francis Electric, LLC.— 2016 to Present > Traffic Signal Technician — Computer Service Company — 2014 to 2016 > Construction Wireman — CSI — 2013 to 2014
Ceasar Gonzales has over 10 years of experience in Traffic Signal and Streetlighting Maintenance. Skilled in all aspects of traffic signal and streetlight maintenance and troubleshooting. Proficient with T51, T52, Type 170, ATCand NEMA Controllers. Video Detection installation and maintenance, specifically: Iteris & Autoscope. Experienced with installation and wiring of battery backup system and traffic signal controller cabinets. Familiarity with Various Solar and Hardwired Speed Feedback Systems and Crosswalk Systems for both installation and troubleshooting. IMSA Traffic Signal Level iil Senior Field Technician Work Experience:
> Traffic Signal Technician — St. Francis Electric, LLC.- 2021 to Present > Traffic Signal Technician — Siemens Industry, Inc. and Yunex ITS — 2014, 2016-2021 Chris Cruz (Key Personnel) has over 4 years of experience in the Traffic Signal and Streetlighting Maintenance. Skilled in all aspects of traffic signal and Streetlight maintenance, troubleshooting and construction. iMSA Traffic Signal Field Technician Level II and ETA Certified Standalone Fiber Optics Installer
Work Experience:
> Traffic Signal Technician / Electrician — St. Francis Electric, LLC.— 2020 to Present Guy Smith is responsible for the maintenance operations for all offices he also oversees all field and front office. Guy is available to the City of Desert Hot Springs to ensure contract satisfaction. He has over 20 years of experience in the Traffic Signal and Street Light business in maintenance, repairs, and modification for public agencies from the Bay Area through Central Valley.
Work Experience:
> Chief Executive Officer, Vice President and Secretary of Company Authorized representative to sign agreements for SFE
Supervisor responsible for managing 250+ employees
Responsible for the management of all Maintenance and Construction projects and accounts. 10+ Years of multiple Video Detection installations, specifically: iteris, Autoscope, Trafficon & Aldis
Knowledgeable with CCTVinstallation, maintenance and troubleshooting; St. Francis Electric | A and C-10 Licensed Contractor | 1420 West Citrus St. Riverside, CA 92507 stfranciseiectrlc.com — Phone (951) 202-8652 — 24/7/365Traffic Signal Service 1-(844)—LIGHT88 Item Number: 13.
List of Subcontractors
SFE will/may subcontract work within the City using the subcontractors listed below. If it is found that additional subcontractors are required, their information would be submitted to City at that time.
DlR Company Address Phone Number License
Registration Responsibilities
Sierra Pacific
2542 Avalon St 264048 Underground
Electrical, . . (951) 784—1410 A, B, C- 1000004626 Construction, RIversrde, CA92509 . Inc. 10 Foundations Smithson 1938 E. Katella Ave 614518
Electric, lnc. Orange, CA92867 (714) 997-9556 010 1000001610 Detector Loops SFEalso understands that it is responsible for verifying the experience, qualifications, and validity for all licenses for any subcontractors SFE hires. Below are the current statuses of licenses and DIRregistrations for the subcontractors listed above.
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stfranciselectriccom — Phone (951) 202-8652 — 24/7/365Traffic Signal Service 1-(844)-LIGHT88 Item Number: 13.
Company Profile & History
SFE has been in the electrical business for 78 years. We have provided a track record of success in the contracting and in the maintenance divisions, over these 78 years. With over 250+ employees, we have the senior management team to allow for continued growth and have the path of growth to succeed. We have seen tremendous changes in our industry and have grown our business along the lines of longevity and stability. We have matured as a company from the early days ofSFE into a leader in our industry. We pride ourselves on a close working relationship with our clients and we have continued to create new and lasting relationships with all ofthem. SFE has extensive experience in the maintenance work that is being requested. SFE owns and operates approximately 100+ service vehicles of various types and sizes throughout California.
We maintain management of all our costs and expenses. Having been in the Electrical business for these 78 years length of time, we have crafted special relationships with our suppliers and our financial backing. We have worked on projects that have been worth over 20 million dollars and have successfully secured the financing and the manpower to produce the finest work and craftsmanship in this business proving that SFE is the best qualified to provide the services as described in this RFP. We intend to bring our years of experience to this maintenance proposal.
SFE has extensive experience in the maintenance work that is being requested SFE to help ensure safety, our maintenance crews use hydraulic "bucket" trucks with aerial lifts which are Occupational Safety and Health Administration (OSHA) approved, inspected, and certified as required by law. Our bucket trucks are typically equipped with the most common traffic signal gear, poles, and street light replacement parts to service most emergency responses such as knock downs. in addition, SFE’svehicles are equipped with a permanently mounted arrow board/stick, warning beacon/strobelights, traffic cones & construction warning signs.
Our ”bucket truck” hydraulic lift is capable of reaching a height of at least forty (40) feet from roadway surfaces. Additionally, SFE houses a minimum of2 crane truck at ouryard, Ourtechnicians are equipped with necessary laptops for the programming/testing of traffic signal controllers, CMU/MMU, Camera monitoring (CCTV,Video, etc.), and various equipment. In addition, all SFE employees will be equipped with a smartphone/mobile tablet with 4G LTEaccess capable of email, text, photo, and internet. SFE is committed to maintain an inventory of all signal equipment used by the City of Desert Hot Springs. This commitment will ensure the City avoiding long wait time on some equipment such as traffic signal poles.
SFE offers Transportation Engineering and CivilEngineering support for the City of Desert Hot Springs as an optional service. SFE’sin-house California Professional Civil and Traffic Engineer have extensive experiences to address all traffic signal related problems for the City of Desert Hot Springs. including, but not limited to, ITS equipment programming, traffic signal coordination, signal timing validation, traffic control plan, traffic signal design modifications, foundation design, pedestrian ramp design, and many other traffic signal disciplines.
We maintain these types of services to create the applications needed to keep SFE in the leading edge of services that are provided as part of our core business. We take great pride in our value-added services and how we can be relied on for a complete package of services in the Transportation areas.
SFE’s Maintenance Division Management Team has extensive experience for more than 50 years in serving the governmental needs as well as in charge of municipalities‘ maintenance programs as government employees. Shenoa Townsend will be the Project Manager and Guy Smith will be the Management contact that is authorized to sign an agreement for St. Francis Electric.
St. Francis Electric | A and C710 Licensed Contractor | 1420 West Citrus St. Riverside, CA 92507 10 stfranciselectric.com — Phone (951) 202-8652 — 24/7/365Traffic Signal Service 1—(844)-L|GHT88 Item Number: 13.
Number of Years Company has Provided Services and Company Ownership St. Francis Electric, LLCis a Limited Liability Corporation chartered under the State of California and incorporated in 1986. SFE is not owned by another business organization of individual. SFE has been conducting business as St. Francis Electric, LLC.for 9 years and providing the services as outlined in the RFP; however, SFE has been in business for 78 years. Our Headquarters is located at 975 Carden St, San Leandro, CA 94577 with many satellite offices located throughout California including Riverside. The Riverside location opened its doors on November 1, 2015 and is the location from which the employees are assigned. Our contractor’s license number is 1003811 for A, C-10 classifications and it expires on 5/31/25. Our D|R# is 1000022208.
St. Francis Electric Availability
SFE understands the importance of maintaining a functional traffic signal system for the City’s public reception and safety concerns. SFE promises to make available for the City of Desert Hot Springs on a 365/24/7 basis to perform tasks and services under this contract. SFE as a company has an excellent reputation performing traffic signal maintenance contract work on time and on budget. We are confident that our existing clients are greatly satisfied with our services and will be providing the positive feedback and recommendations. SFE will make every effort to satisfy the City of Desert Hot Springs in responding to the 24/7 emergency calls. SFE will respond immediately within one (1) hour of receiving call during working hours and within two (2) hours for emergency calls during non-working hours, weekends and holidays.
SFE’sExperience
It is always the goal of SFE to hone our service around a City's needs. We understand that throughout the term of a contract of this type, those needs may change. We approach all our contracts with the same vision; build a partnership with the City's staff and work towards achieving common goals set forth through that partnership. We realize that this is an ever-evolving process and that is why we believe that the only successful route is through establishing these common goals. SFE's account management team as well as our field staff will work closely with the City in order to make sure that all of your requests are being effectively addressed. We make every effort to ensure that the City's staff is always aware of issues that are in need of attention.
In addition, SFEhas been working hands-on with the CV Sync project moving across the Coachella Valley from spring 2021 as it currently provides Traffic Signal Maintenance Services for the Cities of Indian Wells, La Quinta, Palm Desert and Palm Springs. Many of our Cities within this region hold large special events several times a year that draw hundreds of thousands of tourists to the Coachella Valley, being able move these people and control platoons of cars entering and exiting during these events will be invaluable not only to the tourist that attend these events but also the residence that reside within these cities.
SFE Technicians have attended many of the offered trainings so as to not only be knowledgeable of each of these systems being utilized throughout the Coachella Valley but also to be capable of assisting many of the Cities where they currently provide traffic signal maintenance and emergency response. These training and familiarity allow for a quicker response repair time when and if a system goes down or is involved in an emergency such as cabinet knock down.
SFE's CV Sync project trainings included:
Genetec Security Center VMS, Bosch CCTV,Layer 2 Switches, HiVisions NMS, Layer 3 switches, core switch training, ATMS Kinetics Automated Traffic Systems, Fiber Optic Splicing and Testing Basics, ATC Controller and MaxTime controller software, Proxim Wireless Broadband Ethernet, Econolite Video Detection St. Francis Electric | A and C-10 Licensed Contractor | 1420 West Citrus St. Riverside, CA 92507 stfranciselectrlctom - Phone (951) 20278652 — 24/7/365 Traffic Signal Service 1~(844)-LIGHT88 Item Number: 13.
Systems, Traffic Signal Controller CMU & MMU, Q—Free,Advance Controller Trainings, Intelight Controller Advance, and Iteris Video Detection Systems.
Past Experience of Staff
SFE has been extremely successful in retaining & acquiring traffic signal maintenance and response contracts due to our customer service and reputation; this is largely due to our desire to offer the best possible customer service. SFE staff has an exemplary customer service track-record highlighted by our well-qualified field personnel, knowledgeable customer service representatives, and our accounting department with on time monthly invoicing and reports. We understand what is required to maintain a community’s electrical infrastructure and exceed our customer’s expectations. Our Southern Californian staff has an overwhelming combined Traffic signal maintenance response team experience for this exact scope of work of 50 years. It is from this experience that we have grown to understand that Cities such as the City of Desert Hot Springs isn’t just looking for a contractor, they want a partner that they can trust has their best interest in mind. With SFE's work ethics we intend to gain that trust and not ever lose it.
In addition, SFE's Key Personnel has previously worked with the City of Desert Hot Springs in providing Traffic Signal Maintenance Services between 2014 — 2015 through a previous employer.
Negative History
SFE does not have any negative history to report.
Principals of the Company
Name Title Address
Guy Smith Pres'dem’secretary 8‘
975 Carden St, San Leandro, CA94577
Manager
Andrew Amador Vice President 975 Carden St, San Leandro, CA94577 Karla Brauer Treasurer 975 Carden St, San Leandro, CA94577 Headquarters
St. Francis Electric, LLC
975 Carden Street
San Leandro, CA94577
Office: (510) 639»0639
Fax: (510) 639-4653
24/7/365Traffic Signal Telephone Service 1-(844)-LIGHT88 RiversideZSanBernardino Region
Jill Petrie Shenoa Townsend
Southern California Area Manager Project Manager
1420 Citrus Street 1420 Citrus Street
Riverside, CA92507 Riverside, CA92507
Cell: (951) 203-4586 Cell: (951) 906~7626
Email: ‘getrie@_sfe»inc.com Email: shenoa.townsend@sfe—inc.com htt s: www.5tfranciselectric.com
24/7/365Traffic Signal Telephone Service 1-(844)~LIGHT88 St. Francis Electric | A and C—10Licensed Contractor [ 1420 West Citrus St. Riverside, CA 92507 12 sllranciselectric.com — Phone (951) 202—8652 — 24/7/365Traffic Signal Service 1-(844)—L|GHTSS Item Number: 13.
SFE’sPrimary, Headquarters and Satellite Of?ce Locations St. Francis Electric's Southern California office is the designated local office/yard for this project located at 1420 Citrus St, Riverside, CA92507 in the County of Riverside. We currently provide these exact services to your neighboring cities, allowing for our technicians to always be in the neighborhood just minutes away - this allows for eyes on in the field of day-to-day operations of the intersections and emergency support when needed. SFE‘soffice has secured outdoor storage space sufficient for all the contract equipment, parts, components, and inventory. In addition to the outdoor storage, we also have ample warehouse indoor secured storage space necessary for these types of contracts. SFE’sSouthern California shop is not only set up for ourtypical maintenance & response work but has the necessary room for growth to support the addition of many new customers, contracts and projects. SFE has a Southern California traffic signal lab located in Riverside County used for the testing and repairs of new/used equipment and the on-going training of field technicians in a controlled environment. SFE also has a testing lab facility located at our Headquarters office for these same types of services in that area. Since all of our offices are located in California, as seen below, they all provide services throughout Northern, Central and Southern California.
St. Francis Electric, LLC.(Primary Office) St. Francis Electric, LLC.(Headquarters) 1420 Citrus St 975 Carden St
Riverside, CA92507 San Leandro, CA94577
Other SFE Office Locations Include:
1850 West Imola Ave 230 Mayock Rd 341 Industrial Way 1919 Commonwealth Ave Napa, CA 94559 Gilroy, CA95020 Woodland, CA 95776 Fullerton, CA92833 Northern California Locations Southern California Locations Lancaster
SFE’sSouthern California office currently has contracts for Traffic Signal Maintenance Services with such Cities as: City of Colton, Corona, Downey, Grand Terrace, Indian Wells, Lancaster, La Quinta, Loma Linda, Palm Desert, Palm Springs, Rialto, Rosemead, County of San Bernardino, County of San Bernardino Waste, Wildomar, Yorba Linda, and Town of Apple Valley as well as several projects with other cities throughout Southern California.
We graciously hope for the opportunity to work hand and hand with your City‘ St. Francis Electric | A and C-10 Licensed Contractor | 1420 West Citrus St. Riverside, CA 92507 13 Stfranciselectric.com - Phone (951) 202-8652 — 24/7/365Traffic Signal Service 1-(844)—LIGHT88 Item Number: 13.
Past Experience / References
St. Francis Electric has established a reputation of quality service with our Southern California team.
The field and office staff have provided maintenance/response services to public agencies for over two decades and continue to build strong relationships with new clients. We understand the value of our clients as well as their demands all while keeping the citizens’ safety in mind.
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St. Francis EleCtric| A and (2-10 LicensedContractor | 1420 West Citrus St. Riverside, CA 92507 stiranciselectriccom — Phone (951) 202-8652 - 24/7/365TrafficSignal Service 1-(844)-LIGHTBB Item Number: 13.
B. Understanding and Approach
SFE'steam intends to approach this contract with a desire to provide the best customer service experience for the City of Desert Hot Springs and its citizens. SFE has consistently performed to the highest levels of satisfaction on all our service contracts. SFE understands that, as a maintenance contractor, we represent the City while working on its streets.
We clearly comprehend and understand what the City expects of us and the work we do. SFE's field and office staff continues to strive to become a highly valued part of the City of Desert Hot Springs’s team. SFE proposes to make every effort to satisfy the City of Desert Hot Springs in responding to the 24/7unscheduled and emergency work. SFE maintains a 24—hour per day emergency response service (1-844-LIGHT88) to respond within one (1) hour of receiving calls during working hours and within two (2) hours for emergency calls during non»working hours, weekends and holidays. We have 2 technicians that reside within 30 miles of the City of Desert Hot Springs making it possible to respond in a timely manner.
Our SFEteam stands out over many due to our experience and providing exceptional customer service year after year. Working with municipalities is our primaryfocus. All SFE Employees have the same goal to "be the best in the industry”, by providing superior customer service. We understand to last the test of time you not only must be the very best at what you do but you must care about what you do and prove it every day. SFE owners have from day one always been boots on the ground, in the field working alongside their employees, taking pride in the service we provide and the team that it has built throughout the years.
SFE’s crew is focused and attentive to the City’s needs and will do what it takes to assist the City achieve their goals for their streets and infrastructure.
SFE has been in the traffic signal and streetlighting industry for over 78 years and has built an outstanding reputation allover California for its work and services provided:
a We respond to your request for service with the utmost urgency 24/7/365days a year and within the required response time.
0 We have over 250+ employees throughout our offices and in the field, IMSA certified, NEC certified, VMS qualified, USA trained, Traffic Engineers on staff and Construction specialists dedicated to this industry alone. Our motto ”Experience, Quality & Reliability..." is something we all stand by.
- We strive to understand our customer’s, their needs, and goals. We understand there can be many obstacles our customers may have to navigate, and we are there to help them in any way possible. Our proiect managers/field staff make it a point to answer calls and emails responsively, we meet with our customers on a routine basis whether it be onsite or at their facility to always have clear concise communications. With this type of effort, we can sustain from common issues that arise when there is a lack of communication.
I We offer our customers an emailing option for non«urgent socalmadmianfe-inccomduring our business hours so that our Cities will receive a response from our office staff. We inform our customers that a tech has been dispatched and when a service request has been completed in the field by our technicians so that they are not left wondering if a problem has been addressed. 0 We have a live person dispatch service when calling our 24/7 Direct Line Teleservice every time you call in, and the service call is immediately dispatched to our on»call technicians. Our techs will follow up with a return phone call notifying the reporting party confirmation of receipt and our estimated time of arrival. Allour technicians have smartphones [tablets and / or laptops and can be reached at any time while performing services within the City. . We have built outstanding relationships with our suppliers over the past few decades giving us the advantage of outstanding pricing, expedited shipping and making it so we have access to St. Francis Electric | A and C-10 Licensed Contractor | 1420 West Citrus St. Riverside.CA 92507 '5 stfranciselectric.com — Phone (951) 202-8552 - 24/7/365Traffic Signal Service 1»(844)»L|GHT88 Item Number: 13.
thousands of components that may not be the standard everyday part, and a tremendous number of resources that we can rely on.
- SFE continuously works with all our customers on getting their warranty items repaired or replaced throughout the city even when they were not the original installer. We make every effort to handle and relieve our customers of this burden, while keeping the customer informed and up to date on the status.
0 We have an |n-house testing/training Lab in both our Southern California and Northern California facilities.
0 Our technicians receive communication directly from our 24/7Dispatch center and take company vehicles home for a faster response time. Our shop is centrally located between the 215/60/91 Freeways making it convenient for our technicians to pick up materials if needed. Our technicians reside in various areas of SoCal and our company vehicles are equipped with GPS to be able to dispatch the nearest technician available.
Method of Approach
SFE Staff we will proactively communicate with City officials to inform of field issues encountered for all services described in this RFP during the contract period. Correspondence between the City of Desert Hot Springs and our local Area Manager, Project Managers, and Project Coordinators can be called in direct line or via individual email or to socalmadmianfe-inccom(this will send an email to all office staff.) Any and all issues with service, performance or quality shall be directed to the assigned project manager for the City of Desert Hot Springs. AllCall/Servicerequest and Dispatch request willgo through our 24/7 dispatch center. This helps to ensure they are responded to in a timely manner. Our Dispatch Center also knows what techs are in what area in order to have the quickest response possible. SFE DISPATCH1-(844)-LlGHT88
0 Staff will proactively communicate with city personnel to inform of field issues encountered for all services described in this RFP during the contract period. a SFE highly encourages all field technicians become acquainted with city personnel so that they are recognized while working throughout the City. Our technicians will contact designated city contact(s) when they plan on being in the city, when they are responding to calls and to update status of the calls in the city or prior to leaving the city to ensure all tasks have been communicated. 0 Dispatch requests (emergency or non-emergency) are encouraged to be called into our 24/7/365 dispatch call center at 1-844-LIGHT88 this helps ensure accurate complete information isreceived and dispatched appropriately.
Time Period Between Award and Start of Service
During our ”kick-off" meeting with your City (virtually or in~person) we would like to have staff introductions, a discussion on any on-going issues or projects that we would be taking over, and exchange contact information including our 24/7 Dispatch number 1-844-LIGHT88 or 1-844-544—4888 and operations. SFE believes on an "Eyes On” approach which we will discuss. We would also obtain a list of authorized callers (if applicable). Prior to contract commencement, SFE will contact the designated City presentative to confirm any additional City requests or answer any questions and confirm transition is set to go.
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St. Francis Electric | A and C-10 Licensed Contractor l 1420 West Citrus St. Riverside, CA 92507 stfranciseiectriccom — Phone (951) 202-8652 — 213/7/365Traffic Signal Service 1-(344)-LIGHTBB Item Number: 13.
Scope of Work
SFE’sunderstanding is to provide a thorough maintenance program for all of the City’s Traffic Signals Systems in order to do this, we know it is imperative to not only understand the scope of work requested but to also allow ourfield technicians the time required to perform these tasks. To provide the best service possible, we have hired an experienced staff and have listened to what they feel is providing Platinum services. Having heard what has caused constraints in the past from both Field Technicians and Management it all comes back to time spent, ifthey had just a bit more time. At SFEwe found if we focus on the services provided and not so much the time spent, our customers become partners who trust us and are undeniably satisfied with the services they are paying for, and our technicians and management are able to provide a service that give them pride and enjoyment in what they do.
A. GENERAL
SFE will provide all necessary materials, equipment, and incidentals required to perform citywide regular traffic signal maintenance, safety light maintenance and on-call traffic signal repairs.
In addition, SFE will provide and maintain emergency service response to the City’straffic signals and safety lights on a twenty-four (24) hour a day, seven 7 days per week basis, including all holidays and can be reached through our dispatch center at 1-844-LIGHT88 or 1-844-544-4888.
SFE will provide a vehicle, with SFE’slogo, for the Traffic Signal Technician’s use which will be equipped with a permanently—mounted arrow board; warning beacon/strobelights; traffic cones; construction warning signs; a hydraulic bucket capable of reaching a height of at least thirty-five feet (35’) from the roadway surface; necessary computer laptop for programming, maintenance and testing oftraffic signal controllers and various equipment; and communications for dispatch.
SFE will conform to the latest version of California Manual of Uniform Traffic Control Devices (CAMUTCD),when providing traffic control/laneclosures.
SFE will possess, and have readily available in functioning order, all required tools and equipment needed to perform all work necessary to maintain and repair the traffic signals and safety lights in the City in compliance with current City standards and specifications.
SFE will provide a monthly inspection report of all signalized locations as well as a quarterly nighttime inspection report of all signalized intersection safety lights and will include any additional services that are not listed.
SFE is fully stocked and carries a vast majority of inventory to be able to furnish temporary replacement traffic signal poles, controllers, conflict monitors, cabinets and various other standard traffic signal equipment. SFE-furnished temporary spares will be equivalent to the component being replaced in manufacture, make, and model.
SFE will only change the timing of traffic signal only upon the direction or advance written approval of the City.
During emergency conditions, SFE will ensure full operation with the City and those employees of the City as indicated.
SFE will not represent the City in matters of policy or procedures under this contract, will not make any reference to City policy or procedures, and will refer all questions or inquiries from the public regarding policy and procedures, or terms and conditions of this contract to the City.
St. Francis Electric | A and C-10 Licensed Contractor] 1420 West Citrus St. Riverside, CA 92507 l7 stfranciselectriccom — Phone (951) 202-8652 — 24/7/365Traffic Signal Service 1-(844)-LIG HTSS Item Number: 13.
ROUTINE MAINTENANCE
SFEwill enact a continuing comprehensive maintenance program designed to eliminate or reduce any incidence of malfunctions, complaints, and extension of the useful life of the City’s traffic signal equipment. SFE will implement a program that will include the following:
1. TRAFFICSIGNAL CONTROLLERCABINETTASK (MONTHLY)(approx.time to complete task below-25 minum) SFE will perform the following services at each signalized intersection once per calendar month unless otherwise noted:
a. Preventative Maintenance (PM) Checklist Form
SFE will maintain a copy ofthe Preventative Maintenance Checklist Form approved by the City at each traffic signal. The PM Checklist Form will be completely filled out during each maintenance inspection and during any time repairs are made to the traffic signal controller or any related equipment in the controller cabinet or the signal equipment at the intersection (detector loops, pedestrian heads, signal heads, lenses, lamps and signal poles, etc.)
b. Timing Charts
SFE will verify timing charts are in the cabinet and current. lfthey are not correct, SFE will contact City staff to supply or update as needed.
c. Controller Cabinet Mounting
SFE will check the snugness ofthe nuts on the traffic signal cabinet anchor bolts, tighten, if necessary, being sure not to distort the cabinet door opening by over tightening. d. Controller Cabinet Foundation
SFE will check ifstanding water or evidence of water is present inside the bottom of the cabinet, check the seal between the bottom of the foundation for deterioration, and reseal if required to which will be billed as additional (extra work) to the established T & M Rates.
e. Door Gaskets
SFE will visually check all door gaskets on the controller cabinet, service cabinet and any other enclosures for evidence of moisture or deterioration. Report the need to completely replace any gaskets showing signs of leaking or deterioration. f. Cabinet Vents
SFE will check the vents in both the cabinet door and above the door, or at the top of the cabinet to ensure that they are free of any foreign material. Air Filter: SFE will vacuum, replace or knock out any dust accumulated in air filters. Replace traffic cabinet filter every six (6) months. Take appropriate action based on the condition ofthe filter. g. Cabinet Fan
SFEwill verify that cabinet fan(s) operate properly with a minimum of noise. h. Thermostat
SFE will verify that the cabinet fan thermostat is set at 96 degrees. i. Interior Light
St. Francis Electric | A and C-10 Licensed Contractor | 1420 West Citrus St. Riverside, CA 92507 stfranciselectric.com — Phone (951) 202-8652 — 24/7/365Traffic Signal Service 1-(844l-LIGHT88 Item Number: 13.
SFE will verify the proper operation of the cabinet's interior light.
Door Panel Harness
SFE will check the harnesses leading from the main panel and auxiliary panels on the cabinet door to ensure they are not being pinched and do not bind against the cabinet door. Adjust, if necessary.
Vacuum Cabinet
SFE will blow or brush off shelves, terminal blocks and components and thoroughly vacuum the interior of the cabinet.
Insect or Rodent infestation
SFEwill check for signs ofants, wasps or other insects or rodents within the cabinet. More serious problems will be reported to the City.
. Service Connections
SFEwill verify the neutral, ground and power connections are secure in the controller and service cabinets.
Plug-In Components
SFE will check that each plug-in component (rack mount detectors, relays, load switches, etc.) fit tightly and securely.
Communication Cabinet Components
SFE will visually check communication cabinet components to see if lights are indicating any failures or issues.
Ground Fault Receptacle
SFE will verify the proper operation of ”Test” and ”Reset” buttons on GFCItype outlets.
Controller Operation
SFE will verify signal timing is current with the timing sheet in cabinet. Confirm controller time and dates are correct. (Especially after daylight savings time change).
Conflict Monitor/ Malfunction Management Unit
SFE will verify time and dates are correct in any CMU / MMU with an internal clock.
Detector Operation - inductive Loops (if equipped)
SFE will visually verify the detection zones for each detector by observing the turn-on of the appropriate detection indicator as a vehicle passes over the detector |oop(s). Check also that a call is placed on the correct controller phase. Splicing of loops will be billed as addition to the established T & M Rates.
Detector Operation — Video Detection (if equipped)
SFE will visually verify camera operation by monitoring the vehicle call on the video controller unit. Also, verify the calls going to the detector call page in the controller.
Adjustments to cameras will be billed as addition to the established T & M Rates.
Equipment Displays and Indicators
SFE will visually verify that all LED and LCD displays and indications on all cabinet equipment are working properly.
St. Francis Electric | A and C40 Licensed Contractor | 1420 West Citrus St. Riverside, CA92507 stfranciselectric.com — Phone (951) 2023652 — 24/7/365Traffic Signal Service 1-(844)-L|GHT88 Item Number: 13.
v. Battery Backup System (if equipped)
SFE will visually check battery backup system for light indicators, activation counter anomalies, failures or issues and report. Removals, repairs or replacements will be billed as addition to the established T & M Rates.
2. INTERSECTIONWALK-AROUND (INCLUDEDAS A PART OF ROUTINE MAINTENANCE) (ippmeImemcomplete-l5 minutes)
3. Signal Heads
SFEwill visually verify that all vehicle and pedestrian heads properly display all indications, and the signals are not damaged. Visually verify alignment of all heads to the intended direction. Visually verify that all backplates, visors, and doors are visibly secure. Report and landscaping that restricts the view of signal heads to the City (Signal heads should be visible from 250 feet). Labor and material costs to repair or replace malfunctioning displays with ITEapproved LEDunits and or adjustments will be billed as addition to the established T & M Rates.
b. Pedestrian Equipment
SFE will check all pedestrian push buttons (and bicycle push buttons where provided) by hand to ensure that they are securely mounted and operating properly. Labor and materials costs to repair or replace malfunctioning displays with ITE approved LEDunits and or adjustments will be billed as addition to the established T & M Rates. c. Internally Illuminated Street Name Signs (IISNS)
SFEwill visually verify that the IISNS/RSNS is adequately connected to frame, clamp and brackets, and no panel is broken or missing. Labor and material costs to repair or replace malfunctioning displays with approved units and or adjustments will be billed as addition to the established T & M rates.
d. EVP (Emergency Vehicle Pre-Emption)
Visually check EVP gear on mast arms, signal heads or in signal cabinet for alignments, disconnections or failure lights. Report as necessary to City. Removals, repairs or replacements will be billed as addition to the established T & M rates.
3. QUARTERLYNIGHT INSPECTION OF SAFETYLIGHTS& SNS (approx. timelo complete task below—3 hours) SFE will perform a nighttime check of all intersection safety lighting and SNS’sfor outages, cycling issues and or any safety concerns. Report to City for authorization to repairs.
Removals, repairs or replacements will be billed as addition to the established T & M Rates.
C. EXTRAORDINARY MAINTENANCE
SFE will repair traffic signal and appurtenances as requested by the City. All such work will be considered extra and will be performed to the satisfaction of the City.
SFE understands no additional or extra work will be commenced or undertaken by SFE unless authorized in advance in writing by the City. Said written authorization is a condition precedent to SFE’sentitlement to reimbursement or remuneration for services. Additional or extra work will be performed in accordance with the most current version of the City Standard Plans and City Standard Specifications. This work will be performed within a specified time limit established by the City.
St. Francis Electric [ A and (2-10 Licensed Contractor | 1420 West Citrus St. Riverside, CA 92507 stfranciselectnccom — Phone [951) 202-8652 — 24/7/365Traffic Signal Service 1*(844HJGHT88 2O Item Number: 13.
D. CONTRACTOR SHOP AND EMERGENCY SERVICE
SFE has established an adequate shop and storage facilities housing over $350k in inventory. This facility houses the necessary staff, traffic signal poles, vehicle and pedestrian heads, traffic signal controllers, traffic signal communications devices, LEDs,332 controller cabinets, service cabinets, wiring, pullboxes, pullbox lids, and other necessary materials and vehicular equipment to perform all maintenance required and to perform temporary and permanent repair of accident damage to traffic signal controller cabinets in accordance with Caltrans and City specifications.
SFE maintains a single toll-free telephone number 1-844-LIGHT88 or 1-844-544-4888 during the entire term of the contract where he/she or a designed representative can be reached 24 hours a day, 365 days a year.
SFE will also maintain and provide direct telephone numbers, cellular phone numbers, fax numbers, and email addresses of various pertinent staff/employees with which the City can maintain regular and direct contact regarding billing, estimating, service calls, status reports, scheduling, testing of equipment, and various other issues.
SFE understands when notified of any traffic signal device malfunction, failure, loss of indication, accident damage, construction damage, or any traffic signal service call, SFE will respond and be at a location within a timely manner following notification from the City, or of when a City designated individual first notifies SFE.
In the event of a knockdown, SFE will provide temporary emergency replacement of a type acceptable to the City until permanent repairs can be accomplished. SFE will not reinstall the damaged equipment even ifthere are no visible signs of damage. Public safety and reliability are of the utmost concern. SFEwill install a temporary device appropriate for the situation and consult with the City to identify a permanent replacement. Required replacement of equipment will require prior written approval from the City before such replacements are commenced in conjunction with an emergency call.
At any time that SFE is notified of an emergency situation by the City, or other duly recognized authority, SFE will call the appropriate phone number or email the appropriate City staff including Traffic Engineering personnel ofthe nature ofthe emergency callt Allinformation collected must be entered into SFE‘sMMS and be visible to the City via a web interface in real time including technician estimated time of arrival (ETA).
SFEwill enter any emergency/service call onto the Extraordinary Repair Log at the intersection controller cabinet along with the minimum required information stated in the previous sections.
Details of all activity must be entered into SFE’sMMS in real time and be made available to the City via a web interface.
E. SIGNAL UPGRADES, MODIFICATIONS, AND INSTALLATIONS
SFE will install, modify, and/or upgrade traffic signals and all associated hardware of traffic safety devices as requested by the City. All such work will be considered extra work and will be performed to the satisfaction of the City
St. Francis Electric | A and C-10 Licensed Contractor | 1420 West Citrus St. Riverside, CA 92507 2‘ stfranciselectric.com — Phone (951] 202-8652 — 24/7/365Traffic Signal Service 1-(844)-LIGHT88 Item Number: 13.
RESPONSE TIME
During working hours (7:30 AM to 4:00 PM Monday — Friday), SFEwill respond within one (1) hour of receiving the call. During non—workinghours, weekends and holidays, SFEwill respond within two (2) hours of emergency calls and the next normal working day for non-emergency calls.
Additionally, SFE will ensure that there is always at least one fully-equipped and properly functioning service vehicle available to respond to emergency calls. Allour technicians take their service vehicles home. The service vehicle is equipped with all necessary tools, equipment and replacement parts to address common emergency situations, such as signal outages and equipment malfunctions. SFE will also ensure that their personnel are adequately trained to handle emergency situations and that they have access to necessary safety equipment, such as reflective vests and hard hats.
SFEwill provide an emergency call-out list to all people designated by the City. SFEunderstands that emergency calls that require replacement of equipment will not require approval from the City before such replacements are commenced. Upon completion of the emergency work, SFEwill inform the City that the emergency work has been completed. SFE will notify the City within one working day of any change in traffic signal operation caused by controller replacement, timing changes, loss of communication of traffic collisions. The following events are considered emergency:
a. Any signal controller malfunctions
b. Burned-out traffic signal lamps (unless there are two signal indications still operative for each phase of traffic signal operation)
c. Signal equipment knockdowns
d. Failure of pedestrian pushbutton assembly
e. Any wiring or electrical component that is exposed or poses a hazard to public safety f. Damaged caused by weather events, such as severe storms or flooding g. Any other unforeseen circumstances that pose a threat to public safety or significantly impact the operation of the traffic system.
WARRANTY SERVICE
SFE understands that new equipment installed by SFE will be covered with a material and workmanship warranty for (1) year after acceptance. The warranty will include all labor, parts and materials necessary to correct defects in the workmanship and material used in the installation of the equipment and will commence on the date of acceptance of the installation by the City.
Where parts or material become defective during this warranty period, SFE will notify the City so that the warranty may be exercised. SFE understands it will be responsible for exercising maintenance and replacement covered by the warranty. No additional or separate compensation will be paid for warranty work.
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St. Francis Electric | A and C-10 Licensed Contractor | 1420 West Citrus St. Riverside, CA92507 stfranciselectric.com — Phone (951) 202-8652 — 24/7/365Traffic Signal Service 1-(844l-LIGHT88 Item Number: 13.
Salesforce
SFE is proud to utilize SalesforceProject Tracking ”” our computerized electronic maintenance and inventory management system. This internet cloudbased represents what we believe to be the forefront of customer account website www.sa|esfo rce.com/products/servicevcloud/overview management and maintenance tracking in our industry. The City’s Salesforce Project Tracking "" account will include a complete list of all of City of Desert Hot Springs’s intersections, equipment inventory, a log of repair and replacement parts, and records of all routine and emergency calls received for the City. Once the technician has received a notification of a service request, he/shewill respond and arrive on site within the forementioned response time, making the proper repair work, and report the incident via online real time Salesforce'” on their mobile tablets. Reporting for routine maintenance activities is handled the same way.
The information handled by Salesforce'“ includes:
Service Request Management and Scheduling, including time stamping and dispatching.
Scheduled Maintenance Management and Scheduling.
Location details of technicians and start work/endwork times in the case of Emergency call-outs.
Intersection Details, inventories of equipment, maps, CAD drawing, timing sheets, etc.
Report Generation: including invoices, material use, etc.
Inventory control, including real-time tracking of available and installed equipment.
Information available to view or download through the Customer Portal, which includes:
Real-time status of Scheduled Maintenance and Service Request calls.
Real-time Intersection Inventories.
Real-time Equipment Inventories.
Intersection maintenance histories, maps, CAD drawings, digital photographs.
Account information, such as contacts and billing
Essential key functions ofthis online database are made available to the Public Works Director and staff, all Traffic Engineers and authorized agent(s) to monitor maintenance, service call history, and review all activities performed by SFE technicians working within the City.
Salesforce'M (Sample)
‘ chi/BI Desen Hot Sprlngs - Ts Maintenance and encau Services Aumnl nuui
. 3“.an \‘Jram
Information that is associated with each service call will be documented as follows:
Call to Dispatch Center or Office is logged as to time and location of request.
Dispatch time is noted as well as Technician name that is dispatched Arrival time to site of callfor service.
Technician notes of problem(s) discovered, and process to repair.
Any notes of other circumstances seen by the technician will also be captured.
Resolution of problems and equipment used or replaced to remedy the location will be noted.
Technician completion of service call will be noted.
St. Francis Electric | A and C-10 Licensed Contractor | 1420 West Citrus St. Riverside, CA 92507 stfranciselectriccom — Phone (951) 202-8652 — 24/7/365 Traffic Signal Service 1-(844l-LIGHT88 Item Number: 13.
AllSFE work done under this maintenance contract will be verified and available to the City of Desert Hot Springs through this online SalesforceProject Tracking ”“ tool
SAMPLEOF CITY OF DESERTHOT SPRINGS'S MONTHLY ACTIVITYREPORT cm m mu" Poi sums win muss-m: acne-9m we :1 u: -m :w:iocnou'. 1;. mm mm; cm of mm not sum:
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GPS Navigation System
SFE uses Samsara Networks to track our workforce and fleet. Samsara’s fleet management @ platform organizes daily workflow management to help managers effectively respond to “mm“ customer requests. Its instant visibility map feature allows users to View all drivers and vehicles in real-time to pinpoint exact locations to dispatch the best routes. When a customer calls for an ETA or last-minute status update, SFEcan accurately answer inquiries based on location within seconds. s
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St. Francis Electric | A and C-10 LicensedContractor | 1420 West Citrus St. Riverside, CA 92507 stfranciseiectric.com — Phone (951) 202-8652 - 24/7/365Traffic Signal Service 1-(844)-LIGHT88 Item Number: 13.
C. Cost Progosal
ATTACHMENT2
CITYOF DESERTHOT SPRINGS
COST PROPOSAL SHEET
The following is a summary of costs to provide the services outlined in the Request for Proposal for regular traf?c signal maintenance and on—coll services and will be used as the basis for negotiating an Agreement for Contract Services:
Regular Monthly Maintenance:
Please indicate the costs for each traffic signal location currently in operation. Ifit is the same for each location, you need only listone monthly cost:
Monthly Maintenance tor all tratfic signal locations:
Invoice #l - Various Locations (15)
Monthly Cost Number ol Locations Monthly Cost Total
5124 57 15 5186855
Invoice #2 - Indian Canyon Road and 20lh Avenue (1)
Monthly Cost Number of Locations Monthly Cost Total
$124.57 1 $124.57
lnvoice #3 - Palm Drive and Dillon Road (1)
Monthly Cost Number ol Locations Monthly Cost Total
$124.57 1 $124 57
Invoice #4 ~ Palm Drive and Varner [1)
Monthly Cost Number of Location: Monthly Cost Total
$124.57 1 S 124.57
OR
See Next Page
St. Francis Electric | A and 010 Licensed Contractor ] 1420 West Citrus St. Riverside, CA 92507 stfrancrselectrrcrom — Phone (951) 202—8652 — 24/7/365Traffic Signal Service 1-(844)-LIG HT88 Item Number: 13.
ATTACHMENT2
CITYOF DESERTHOT SPRINGS
COST PROPOSAL SHEET
Page Three
COSTS FOR ON-CALI. REPAIRSERVICES:
Please provide delailed roles for on-call services.
Ma inlena nce Cosl :31Service (hourly rules)
Conflicl Monilor Testing (per each inlerseciion) 519500 6' Circular Loop [i-A) $1,500,013
6' Circular Loop (5-11) s 825 DO
6' Circular Loop (12+) $750.00
Cabinel Tesling S 1,200.00
ADDITIONALITEMS AVAILABLE UPON CITY‘SREQUEST
EVP Field Operations Functionality T251 18 Locations (Annual) s 2,382.01 BBS Load Test » 18 Locations (Quarterly) or $66.17/Location $1.191.01 on Thispage is Hourly.
‘No’le: AllUnit pricing above is Each and not Hourly as indicaied; however, all pricing below Labor Regular Ovedime Double Time
Traf?c Signal Supervisor 5 119.92 $164.63 $ 209.35
Engineering Technician $119.92 S 164.63 $ 209.35
Traf?c Signal Technician $110,238 $151 01 $ 191 19
Traf?c Signal Laborer 5 7469 $100.75 $129 61
_ 1o _
St. Francis Electric | A and C-10 Licensed Contractor | 1420 Wesr Citrus St. Riverside, CA 92507 stfranciselecrriccom — Phone (951) 202-8652 — 24/7/365Traffic Signal Service 1-(844l-LIGHT88 Item Number: 13.
ATTACHMENT2
CITY OF DESERTHOT SPRINGS
COST PROPOSALSHEET
Page Four
Equipmenl Cos! of Service (hourly rules)
Pick-Up Truck $ 25.00
Service Truck 5 32,00
Bucket Truck 3 3800
Crane S 99 00
lOCAl BUSINESSPREFERENCE:
El We claim the Local Business Preference program of the Ci‘ryof Deserl Hot Springs and have included a currenl Business License from a jurisdiclian in the Coachella Valley.
We do nal claim lhe Local Business Preference program for lhis projecl. .11.
St Francis Electric | A and C40 Licensed Comractor I 1420 West Citrus St. Riverside, CA 92507 27 stfranciselecrricxum — Phone (951) 202-8652 — 24/7/365Traf?c Signal Service 1-(844)~LIGHT88 Item Number: 13.
Equipment and Resources
The following is a list of equipment owned by SFE, which is available for use on the proposed work as required:
Quantity Name, Type & Capacity Condition
20 V V Bucket Truck, Diesel Gas Running Great
7 V
4 Crane Running Great
7 W 777*
17 Dump Truck (Ford, GMC, and Ram) RunningGreat? 7
3 Bore Machine,77 Running Great
American/Vermeer/DitchWitch
2 Bore Truck Running Great
Arrow Board, Bemis Allmand, Excellent
_.
16 Eclipse, Wanco, SolarTech, and
Arrow Master
3 Concrete Saw, Meco and Core Cut Running Great
23 Flatbed Truck, Ford, GMC, and Chevy Running Great
4 Generator, Multiequipt Excellent
3 Saw Truck, Ford Running Great
6 Trencher, Ditch Witch and Vermeer Running Great
7 Light Tower Running Great
2 Conflict Monitor Tester (ATSl/PCMT Excellent Brand New 8000, CMU/MMUTester)
1 170/2070Controller Tester Excellent Brand New
1 NEMATS 1 Controller Tester Excellent Brand New
2 Cabinet Test Display Excellent Brand New J
1 2070N Controller Tester Excellent Brand New
1 ATSI MMT-900 Conflict Monitor Exceuent Brand Nev; ?
Tester
Our "bucket truck" hydraulic lift is capable of reaching a height of at least forty (40) feet from roadway surfaces.
Additionally, SFE houses a minimum of 2 crane truck at our yard‘ Our technicians are equipped with necessary laptops for the programming/testing of traffic signal controllers, CMU/MMU,Camera monitoring (CCTV,Video, etc.), and
various equipment. In addition, all SFE employees will be equipped with a smartphone/mobile tablet with 4G LTE
access capable of email, text, photo, and internet. SFE is committed to maintain an inventory of all signal equipment used by the City of Desert Hot Springs. This commitment will ensure the City avoiding long wait time on some equipment such as traffic signal poles.
St. Francis Electric | A and C710 Licensed Contractor | 1420 West Citrus St. Riverside, CA 92507 stfranciselectric.com — Phone (951) 202-8652 — 24/7/365Traf?c Signal Service 1»(844)»LIGHT88 Item Number: 13.
Insurance
SFE carries General Liability and Automotive Liability insurance that meets or exceeds the minimum requirements of this RFP. SFE carries Worker's Compensation Insurance per State Law. SFE will meet all additional required Insurance provision said in this RFP. Feel free to contact our insurance broker, Janet MacDougall, CIC,CRIS,at (925) 822-9018 for any questions regarding our insurance. ‘ I
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St. Francis Electric | A and C-10 Licensed Contractor I 1420 West Citrus St. Riverside, CA 92507 stfranclselectrincom — Phone (951) 202-8652 — 24/7/365Traffic Signal Service 1~(844I»L|GHT88 29 Item Number: 13.
Driving a Higher
Standard
Bear Electrical Solutions Inc.
April 22“d2024
City of Desert Hot Springs — Traffic
Signal Maintenance and On Call
Services
Item Number: 13.
4/22/2024 9}
Office of the City Clerk
City of Desert Hot Springs BE“B
l 1999 Palm Drive
Desert Hot Springs, CA 92240
RE: Bid Request for Traffic Signal Maintenance and On-Call Services Bear Electrical Solutions (Bear) is interested in and committed to providing traffic signal maintenance services for the City of Desert Hot Springs; as such, we are excited to respond to Bid Proposals for Traffic Signal Maintenance and On Call Services.
Bear is a full-service electrical contractor specializing in traffic signal maintenance and emergency on-call services.
Established in 2013, Bear has a proven customer base providing similar services to this proposal with over 100 public municipalities throughout California
This proposal response culminates our understanding of the Bid request & and discusses our company capabilities, resources, and working knowledge of systems employed by the City. This proposal also highlights the following key advantages of having Bear as the City's maintenance provider:
- We have numerous employees living within the reguired response times outlined by the City.
These employees use mobile warehouse trucks to extend the reach of our main service yard located in Anaheim
- Bear‘s executive, project, and field management staff have decades of experience in traffic signal operations and maintenance. Bear will work to provide guidance and best practice recommendations in a proactive manner to act as an extension of City staff. ' Bear has in-house laboratogy staff that can provide cabinet and controller certifications, independent and non-affiliated with any controller manufacturer; also, Bear can provide the City training and educational sessions at this off-site laboratory. - Bear has one of the best safety records in the industry, with no OSHA violations and a sub-0.65 EMR.
0 Bear is a Southern California Edison-approved contractor capable of providing and coordinating any ancillary services relating to electrical systems and streetlights.
Please feel free to contact me should you have any questions. lam one of the Company officers authorized to negotiate a contract with the County.
ear ectrical Solutions, Inc.
Vice President
robert@bearielectricalcom
© Company HQ:1252 State Street, PO Box 924, Alviso, CA95002 (408) 4495178 © Offices: Sacramento, CA& Anaheim, CA
2024 Bear Electrical Solutions. Inc
Item Number: 13.
TABLEOF CONTENTS
‘M,,
: M Page
: 1. Statement of Qualifications
: 1.1 Personnel and Resumes 4
: 1.2 Contractors Experience 9
: 2 Understanding and Approach 12
A 3. Cost Proposal 17
2024 Bear ElectricalSolutions, Inc 3
Item Number: 13.
1.1 PERSONNEL AND RESUMES
Team & Experience
Bear willassign a team of seasoned staff members to service the City of Desert Hot Springs. They are all long-tenured employees working for Bear and very familiar with meeting all the requirements of this bid. The engagement team will have the support of additional labor and management resources whenever tasks are provided, and deadlines need to be met.
City of Desert Hot
Springs Executive Team Support
VP of Operations
Brent Paulson (10 yrs. Wm. BEAR)
VP of Sales / Traffic Engineer
Robert Asuncion, TEiCMounder)
2024 Bear Electrical Solutions, Inc 4
Item Number: 13.
1.1 PERSONNEL AND RESUMES
Ralph Murillo
r
. .,_ 1‘ FieldSupervisorTechnician
Asthe field supervisor technician, Ralph will be responsible for the daily schedule and management of field resources, ensuring that task and work order expectations are regularly met. Ralph has been in the traffic signal industry for over 19 years, from laborer to field superintendent. Ralph oversees the field operations for the BEARsouthern California office. This entails managing and supen/ising several foreman electricians, warehouse/materials laborers, and self»performing traffic signal fieldwork.
8 Field Superintendent
g Bear Electrical Solutions, Inc. | 2016-present | Anaheim, CA 8 Responsible for providing the proper resources to internal and external customers. Develops the work schedule if: and ensures it meets customers’ expectations. Manages 14 field staff, including electricians and warehouse/laborers.
~TrafficSignal Maintenance, Emergency Response, Repair & Troubleshooting. ~NewSignal Commissioning/ ITS Deployment
-Responsible for hiring and training new employees.
~Repair and troubleshoot traffic signals and communication equipment. -24/7/365 On-Callduty response
Electrician
Computer Services Co. | 1995-2016 | Baldwln Park, CA
- TrafficSignal Maintenance
' Streetlight Maintenance
° Fiber Optic / Copper/ Wireless Communication
- ITSDeployment
- Traffic Signal Upgrades/ Modifications
Certifications Licenses
"V's" ‘ W°"‘SZof‘e5‘“er _ _ General Electrician#141087 lMSA-Traffic Signals Field Electncranl/ll/lll IMSAFiberOptic Technician
OSHA30 Certified
2024 Bear Electrical Solutions, Inc 5
Item Number: 13.
Regional Project Manager
Traffic Signal Electrician
- Trained new employees
Certifications
IMSAWork Zone
IMSATraf?c Signal Level I
IMSATraffic Signal Level II
IMSATraffic Signal Level III
NEC# 115259—G
2024 Bear ElectricalSolutions, lnc
1.1 PERSONNEL AND RESUMES
Project Manager
Asthe designated Project Manager, Art will be the first point of contact for the City. Art can provide estimates and scheduling to the City. Art will communicate project expectations to Bear staff for each on»ca|| work order. Art will also perform project close-out procedures, including invoicing, warranty registration, and documentation.
Bear Electrical Solutions, Inc.| 2016—present | Anaheim.CA - Account project management
' Reports to Vice President of Operations
Computer Services Company | 2006-2016 | Baldwin Park, CA - Traffic signal construction and maintenance
Item Number: 13.
Electrician Foreman
Joey has been in the traffic signal maintenance industry for over 25 years. Joey has worked on all aspects of traffic signal maintenance, from performing routine inspections, and 24/7/365 emergency response and repair to lTS and ATMS upgrades and repair, Joey's true passion in the maintenance business is troubleshooting malfunctions and problem-solving.
Bear Electrical Solutions.Inc. | 2019-present | Anaheim.CA - Lead traffic signal crews on special ITS,ATMS, Signal Upgrades, Repairs, or New Construction - Fiber Optic, wireless, and copper interconnect troubleshooter.
Computer Services Company | 1998-2019 | Baldwin Park, CA - 1.1 PERSONNEL AND RESUMES
A
A
A
- Joey Coronado
..
A
-
- 8 Traffic Signal Electrician
- é _ a
Q
X
.- LLJ
‘ Traffic Signal Electrician
A
A
- Traffic signal construction and maintenance
A - Trained new employees
A
A
‘
Certifications
IMSAWork Zone
IMSATraffic Signal Level I
IMSATraffic Signal Level II
IMSATraffic Signal Level III
2024 Bear ElectricalSolutions, Inc
Item Number: 13.
1.1 PERSONNEL AND RESUMES
Steve Gutierrez
F V
Bear Electrical Solutions, Inc.
Fiber Optics / Communication - Sr. Technician
Steve has over two decades of experience in the telecommunications field. His expertise spans low-voltage installation, troubleshooting, and emergency repairs. Steve is particularly proficient in fiber optic splicing, precise cable placement, Cat6 installation, and commissioning for utility and commercial applications.
Fiber Optics Senior Technician
I 2022—present | California-Wide
- Fiber optic testing, splicing, repair, and upgrade
- ITScommunication installation and troubleshooting
- Emergency response and repair work for critical communication infrastructure.
Communication Technician
Cupertino Electrlcl2019-2022 | Santa Clara, CA
' Data &communication installation for access control, data closet build - Trained new employees
Premise Technician / Construction Splicer
AT&T| 2007-2019 | Santa Clara, CA
- Splicing. Cable Conditioning/Placement, Pole Climbing & Repair ° Phone Room Build-out, Utility Installation (Phone, Data, Television) Certi?cations
Applied Professional
FCCLicense Certified
Fiber Optic Communication
Certified Premises Cabling Technician
Cisco Network Fundamentals
2024 Bear Electrical Solutions, Inc
Skills 8LAbilities
Electrical / LowVoltage
Pole / Ladder Climbing
Safety Instructor
Union Steward
Item Number: 13.
1.2 CONTRACTORSEXPERIENCE
About Bear
Bear Electrical Solutions, Inc. (Bear) is a
privately-held California corporation
established in January 2013 and founded to
specifically lead the traffic signal
maintenance industry by "Driving a Higher
Standard." The company founders comprise
a licensed traffic engineer and business & I0' public financeexpertsfocused on providing the agencies right ‘50 combination'of excellent customer
OSHA 24 X 7 X 365 electrical
serwce and technical expertise. seryice vehicles maintenance imidenls street lights
163,000 employees
Our Mission:
We founded Bear because we believe that nobody in our industry was delivering to a high enough standard.
We sought to change that with a company guided by five (5) powerful core values that each drive our culture, work ethic, strategy, and expectations:
0—0—0
Communicate Continuous Lead with Facts, Build Lasting _ Be Impeccable With Improvement: Not Assumptions. Relationships: Effectively and YourWords. . . We strive to make As a service-based We act with respect Clearly: We act With Integrity In business, we are
trained to listen to
“all sides of the
story" whether it is
our customers, thirdparty officials, or the
public.
onedegree daily
shifts to constantly
improve our
customer experience.
2024 Bear ElectricalSolutions, Inc
and professionalism.
We place focus on
trust and credibility
over selfishness. Our
relationships are
based on putting
people first.
Building emotional
intelligence is critical in
a service business such
as ours where our scope
of work is
communicating valuable
information to others.
our everyday actions.
Be accountable and
follow through. Offer
encouragement and
empowerment to all we
work with daily.
Item Number: 13.
A
A. :LZCONTRACTORSEXPERENCE
.
A ,
‘ About Bear (cont)
Industry Qualifications
A
A
,/"\.
A ( '~ i Class A — General Engineering
A \s/
l _ N . A l
' . , Class 0-10 — Electrical
A V
A (3 Class 0-31 — Work Zone Traffic Control
A
\t/
//“\
A (v) Class D-31 — Pole Installation and Maintenance
- Certifications and affiliations
“ g, Signatory to the International Brotherhood of
4. Electrical Workers (lBEW), Laborers, LowVoltage,
A and Operators Union(s)
A {$3 Department of Industrial Relations (DIR) Certified _ & Registered (#1000002158) -
€33Southern California Edison approved
A electrical contractor
A 6:3}:United Contractors Association Member (UCON)
A
‘3‘ Maintenance Superintendant Association
‘ “ (MSA) Sponsor
A “'5”Orange County Traffic Engineers Council
'“‘ (OCTEC)Member/ Sponsor
-
A ’3? Institute of Traffic Engineer (lTE)Member /
' Sponsor
_ {95 International Municipal Signal Association - b
various certifications (employee certifications)
‘ 2024 Bear ElectricalSolutions, Inc
Bear Electrical is qualified to meet and exceed the requirements outlined by the City of Desert Hot Springs.
RA‘T‘RS UCE STATELN‘EEUEOARD ‘ -‘ —-~-- ACTIVE -iCENSE
982079 30::
SEAR E-ECTPlC-’~L SOLUTIONS
‘th
, 0331/2023 .wm :slo ca goa @
E" ocli'EI:
llllsln CONNTFIIA
CT
10 Item Number: 13.
References
R TORS EXPERIENCE
_ Below is a list of representative projects/agencies the team has worked fro within the past five years, in the Southern California region.
201 Mata Way, San Marcos, CA
City of Monterey Park
320 West Newmark, Monterey Park, CA
Name and Address
City of San Marcos
Contact Name and
Telephone Number
Dylan De Bie
(760)752-7550
Cesar Vega
(626)3074322
Type of Work
Traf?c Signal Maintenance,
Digalert
Traffic Signal Maintenance,
Digalert
City of Cerritos Mary Anne Wozniak Traffic Signal Maintenance, 18125 Bloomfield, Cerritos, CA (562)407—2632 Digalert
A City of Stanton Joe Ames Traffic Signal Maintenance,
7800 Katella Av, Stanton, CA (714)890-4205 Digalert
A County of Orange Tony Le Traf?c Signal Maintenance,
601 N. Ross St, Santa Ana, CA (714)245-4580 JOC
_ City of Tustin Krys Saidivar Traffic Signal Maintenance 300 Centennial Wy Tustin CA (714) 573-3172
City of Mission Viejo Brett Canedy TrafficSignal Maintenance, 200 Civic Center, Mission Viejo, CA (949) 470-8422 Digalert City of Aliso Viejo Shaun Pelletier Traffic Signal Maintenance ‘ 12 Journey, Aliso Viejo, CA (949) 245—2533
7‘ City of San Juan Capistrano George Alvarez Traffic Signal Maintenance _ 32400 Paseo Adelanto, San Juan (949) 4436351
Capistrano. CA
City of Covina
‘ 125 E College St, Covina, CA
Rafael Fajardo
(626)384-5489
Traffic Signal
Maintenance
2024 Bear Electrical Solutions, Inc 11
Item Number: 13.
2. UNDERSTANDINGAND APPROACH
Monthly Maintenance Activities
The following is a detailed scope of services which reflects how we would approach the needs outlined by the City of Desert Hot Springs. Also included are some of the additional services that we would offer the city in order to benefit the overall health of the City's traffic infrastructure.
Routine Maintenance
90% of our current service contracts throughout
California have similar requirements, and this scope of work is common for us.
Bear will perform the following monthly maintenance:
1. Clean the insideand outside ofall controller
cabinet assemblies, electrical service, battery
backup cabinets, and interconnect cabinets,
removing any foreign material including graffiti
and stickers. Tighten all electrical connections
and check all Fiber Optic and Ethernet
connections. inspect/protect all related
facilities for/fromant, bug, or rodent
infiltration. Rust and water damage shall be
reported to the County in the monthly report.
inspect cabinet air ?lter and replace as
necessary (the cabinet ?lter shall be replaced
at least every six months);
2. Check timing of individualsignal phases and
integral timing circuitsfor the correct
operations per the timing sheet;
3. Check timing of Yellow(clearance) and AllRed
intenlais on all phases by stopwatch per the
timing sheet;
4. Check timing of Pedestrian Walk and Flashing
Don’tWalk intervalson all phases by
stopwatch per the timing sheet;
5. Check and set, if necessary, the controller’s
digital time clockto National Bureau of
Standards time;
2024 Bear Electrical Solutions, Inc
Check detector units and systems including but not
limited to inductive loops, video cameras, radar
detection, and pedestrian/bicycle push buttons for
correct detection of both vehicles, bicycles and
pedestrians and adjust or report as necessary to
restore intended operation. This includesthe splicing
(or re»splicing) of detector loop cables in the pull box and the replacement of pedestrian/bicycle buttons as
needed;
Visually inspect the signal malfunction management
unit or conflict monitor for correct operation;
Visually inspect relays, clocks,dials, motors, switches, and similarequipment for all components of the traffic
signal systems. Make routine adjustments or minor
repairs as needed;
Walk all approaches of the intersection and visually
inspect all signal poles, mast arms, signal head and
indications(including programmed visibility
indications), traffic control signs, pedestrian signals, illuminated street name signs, loop sealants, pull box
covers, and any other devices to verify the correct
condition, placement, and/oroperation. Any traffic
signal or illuminated indication that is burned out or
has reached 80 percent depletion curve shall be
replaced. Alltraffic head and pedestrian heads found
to be out of alignment shall be properly aligned and
secured. Check alltraffic signal indication visibility at approach distances, remedy, or report visibility
deficienciesto the County immediately. Missing signs,
including pedestrian and bicycle push button plates
shall be replaced. Cracked or damaged loop sealants
shall be re-sealed. Allother equipment found loose,
missing or damaged shall be secured, replaced, or
repaired;
12 Item Number: 13.
2. UNDER TANDINGAND APPROACH
Our Approach
At Bear Electrical Solutions, we understand that every successful project starts with a great plan. Key project plan elements for traffic signal maintenance projects Include a complete understanding of the scope of work, project budget, effective communication & reporting, and quality control procedures.
Project Overview 84Understanding
We understand the purpose of this agreement is to provide routine scheduled maintenance. extraordinary maintenance, emergency repairs, and technical support for the City.
Having serviced similar agencies with the same signal system as the City of Desert Hot Springs, we can provide a seamless traffic signal maintenance program that includes preventative maintenance routine exercises, 24/7/365 emergency response, miscellaneous upgrades & extraordinary projects, communication. network, and DigAlert services.
Bear will have available and readily accessible all required tools, equipment, apparatus, facilities, skilled labor services, and materials to perform all work necessary to maintain the traffic signal facilities effectively and professionally.
Project Budget
We understand the importance of delivering services not only on time but also on budget. We aim to work collaboratively with the City to use the funds available most efficiently. Given the nature of maintenance and response-type work, it is impossible to accurately predict all incurred costs since much work is dispatched due to vehicular accidents, weather damage. or acts of God. This is why managing this type of project budget effectively is contingent on two key project management plan components, an effective communication plan and timely accounting reports.
Communication & Reporting Plan
A communication and reporting plan ensures that all pertinent information is distributed to all project stakeholders. This allows us all to operate with the same set of facts to work collaboratively with the City to make decisions, manage budgets, and respond to requests. We intend to collaborate with the City to draft an effective communication plan. The following page contains a conceptual communication and reporting plan that we feel fits the needs of the City of Desert Hot Springs:
0 Audience and Responsibilities
Our standard practice is conducting a project kick-off meeting after the contract is awarded. At this meeting, we can identify all key project stakeholders from the City. This enables Bear and the City to operate with the same facts. While we empower our project manager to manage communication with the City ultimately, we understand it is sometimes best to get information straight from the source in the field.
2024 Bear ElectricalSolutions, Inc 13
Item Number: 13.
Project Plan (cont)
We empower all employees to communicate and build relationships with our clients. Along with this, we also leverage technology to ensure we have clarity and alignment among all stakeholders. - Communication Channels and Reporting Content
The following schedule is our recommended Communication and Reporting plan for this project which can be further tailored to meet specific city goals:
Reseansrbrlrty
BearSalesforce CRM(to be
provided at no additional cost)
Automatic Email Alerts
Emergency Work
requiring immediate
attention
Bear Technician/Project
Manager
Weekly Account Update Bear Project Manager
Monthly Maintenance Bear Project Manager
Meetings
Monthly Accounting Bear Accounting Department
Reports
Our Communications & Records Tool , Built on the Salesforce platform. we call the maintenance record system that we have developed STAR , Service Tracking and Records system.
Allservice calls and work performed with all the essential data will be recorded on provided to the City on a real-time online basis at the end of the month.
Our STAR system's main features are the ability to provide valuable reports and be a powerful communications tool for all its users. . Communication Feedback
Communication and Re ortin_ Plan
mm
Upon commencement of work, automatic email alerts are
con?gured so stakeholders can be noti?ed of work as its completed
For issues concerning public safety, we empower our
technicians to communicate directly with our clients to resolve issues as quickly as possible. A brief follow—upwith written communication on the subject matter willbe communicated via email by the project manager
At the end of each week, the assigned project manager
provides an update via email on completed work this week, proposed schedule for the following week, and status on all open work with action items for both Bear and the City
Meet in person or virtually once per month with all project stakeholders to discuss status of project
Our accounting department sends monthly invoicing
summarizing all work performed during the previous month with costs broken down per work order. Along with this report, our accounting department also captures year-to-date
expenditures and available contract balances. This allows both the City and Bearto manage the rate of expenditures and make educated decisions on how to best use available funding.
One of the core values we built our business on is the notion of continuous improvement. This can only happen with open and honest feedback. We encourage all stakeholders to provide feedback and suggest any improvements or changes meet the needs of the City.
2024 Bear Electrical Solutions, Inc 14
Item Number: 13.
2. UNDERSTANDINGAND APPROACH
Quality Management Plan
Accountability & Ownership
The first and most important aspect with our quality management plan is the establishment of accountability and ownership.
We willassign one consistent Project Foreman and Project Manager who will take ownership of the account. Together, they will work together with the City to communicate and be accountable for responsiveness. This isn’t simply transactional tasks; but to establish a working relationship. They care about the City as if it was their own. Using Bear business processes and cloud-based work order system, the Foreman and Project Manager engineer will provide meaningful updates for the City.
Management Oversight We have three levels of management oversight of our QAP.
The project management team utilizes reports, alerts, and rea|~time access to our dashboards in our cloud-based work order system called STAR to review the effectiveness and performance of our field team. The project engineer interprets data and analyzes reports from our system to provide insights and advice on improving the maintenance program and money spent. Project management also reviews and approves work orders the field team performs before closeout. Examples of routinely analyzed reports are weekly work orders (by field type) reports, open & close work alerts. and knockdown and overtime work reports.
Field superintendent and account manager monitor work reports and schedules to ensure resources are appropriately dedicated to the City, and deliverables are met. Together they meet weekly to discuss performance through weeklyjob and scheduling meetings. The intent is to be as proactive and diligent as possible to minimize reactive work.
Bear's VP of Operations is involved in regular account reviews with the Bear team and the City to drive best practices.
Bear Electrical Solutions has a proven track record of delivering responsive, efficient, cost-effective maintenance services to the City. Our familiarity with the City's signal systems and our staff‘s technical ability to quickly diagnose and resolve issues has allowed us to maintain high levels of equipment uptime, reduce incidents of malfunctions, and minimize operational complaints. in addition to this, we have also successfully extended the useful life of the City's equipment, which has resulted in cost savings for the City.
We take a proactive approach to maintenance, performing routine inspections and identifying potential issues before they become significant problems. Through learned experience, we have developed a detailed maintenance program that meets the City’s requirements and manufacturer specifications. With such knowledge, we are confident that our team of professionals will meet the City's service needs.
Continuous Improvement — Potential Project Cost Savings In line with our company's core values, we can recommend some cost-saving measures once we completely understand and assess the City's infrastructure and maintenance trends. An example of some cost-saving measures we have completed with other customers includes revising their routine exercises to include/excludecertain tasks, adjustments to maintenance intervals, reassignment of tasks, batch upgrading, orforming a deferred maintenance strategy.
The key elements to providing costsaving solutions are effective cost & data tracking and an effective communication plan between the City and Bear.
2024 Bear Electrical Solutions, Inc 15
Item Number: 13.
16 2024 Bear Electrical Solutions, Inc
Item Number: 13.
ATTACHMENT2
CITYOF DESERTHOT SPRINGS
COST PROPOSALSHEET
The following Is a summary of costs To provide The services outlined in The Request for Proposal for regular traffic signal maintenance and on-call services and will be used as the basis for negoTiaTing an Agreement for Contract Services:
Regular Monthly Maintenance:
Please indicate The costs for each Traffic signal location currently in operaTion. IfETis The same for each location, you need only list one monthly cost:
Monthly Maintenance for all Traffic signal locations:
Invo e #I - Various Locations (15)
Monthl Number of Locations Monthly Cost Total
$ 000
Invoice #2 — Indian Ca on Road and 20'h Avenue (I)
Monthly Cost Number of locations Monthly Cost Total
See Next Page 3 0‘00
Invoice #3 — Palm Drive and Dillon Road (I)
Monthly Cost Number of Location Monthly Cost Total
$ 000
Invoice #4 - Palm Drive and Varner (I)
Monthly Cost Number of Locations Monthly Cost
OR
See Next Page
Item Number: 13.
ATTACHMENT2
CITYOF DESERTHOT SPRINGS
COST PROPOSAL SHEET
Page Two
Monthly Maintenance for each individual traffic signal location (only use this section if costs are different for each location):
Invoice #I — Various Locations
Location Monthly Cost
Hacienda Avenue and Mountain View $75.00
Indian Canyon Road and Coachillin Way $75.00
Indian Canyon Road and Mission Lakes Boulevard $75.00
Palm Drive and Camino Aventura $75.00
Palm Drive and Camino Campanero $75.00
Palm Drive and Desert View Avenue $7500
Palm Drive and Hacienda Avenue $75.00
Palm Drive and Ironwood Drive $75.00
Palm Drive and Pierson Boulevard $75.00
Palm Drive and Two Bunch Palms Trails $75.00
Pierson Boulevard and Cholla Drive $75.00
Pierson Boulevard and Golden Eagle Way $75.00
Pierson Boulevard and Karen Avenue $75.00
Pierson Boulevard and Skyborne $75.00
Pierson Boulevard and West Drive $75.00
MONTHLYCOST TOTAL- INVOICE #1 $1,125.00 $ 0.00
Invoice #2
Location Monthly Cost
Indian Canyon Road and 20'“ Avenue $75.00
Invoice #3
Location Monthly Cost
Palm Drive and Dillon $75.00
Invoice #4
Location Monthly Cost
Palm Drive and Varner $75.00
Item Number: 13.
ATTACHMENT2
CITYOF DESERTHOT SPRINGS
COST PROPOSALSHEET
Page Three
COSTS FOR ON-CALL REPAIRSERVICES:
Please provide delailed rates for on»call services.
Maintenance Cost of Service {hourly rates)
Conflict Monitor Testing (per each inlerseclion) $145.00 6’ Circular Loop (1-4) $750.00
6' Circular Loop (5—1) $700.00
6’ Circular Loop (l2+) $650.00
Cabinef Testing $1,350.00
Labor Regular Overlime Double Time
Traffic Signal Supervisor $13500 $20000 $235.00
Engineering Technician $125.00 $195.00 $225.00
Traffic Signal Technician $125.00 $195.00 $225.00
Traffic Signal Laborer $85.00 $105.00 $115.00
.10-
Item Number: 13.
ATTACHMENT2
CITYOF DESERTHOT SPRINGS
COST PROPOSALSHEET
Page Four
quipmeni CosI of Service ghourly rules)
Pick-Up Truck $20.00
Service Truck $35.00
Buckel Truck $35.00
Crane $65.00
LOCAL BUSINESSPREFERENCE:
D We claim Ihe Local Business Preference program of The City of Deser’r Hot Springs and have included a currenl Business License from a jurisdiclion in The Coachella Valley.
EKWe do not claim The Local Business Preference program for Ihis projecl. .11.
Item Number: 13.
ton/n Data,lnc. Q‘
\
1 Cityof Desert HotSprings
“TrafficSignal Maintenance and
On-CallServices”
Due: April 23, 2024 at 2:00 PM
Item Number: 13.
City of Desert Hot Springs ’k
RFP for Traf?c Signal Maintenance and On-Call Serv1ccs €710.30 0m 7 Due Date: April 23. 2024 Electrical Data Inc
April23, 2024
City of Desert Hot Springs
11999 Palm Drive
Desert Hot Springs, CA 92240
To Whom it May Concern:
Crosstown Electrical and Data Inc. (“Crosstown”) is pleased to submit this proposal in response to the City of Desert Hot Springs request for proposal for Traf?c Signal Maintenance and On—Call Services.
Crosstown is a local Southern California based Electrical & General Contractor specializing in Traffic Signal Maintenance, installation of Electrical and ITS Infrastructure, ?ber optics, copper, wireless, communications, closed circuit television systems, traf?c signal installations and modifications. In 2020, Crosstown acquired Computer Service Company (CSC) which has been in the Traf?c Signal Maintenance business for over 40 years. With CSC’s personnel staying in place, the company‘s prior work experience has become part of Crosstown and working in unison we are an extremely strong team that provides quality traf?c signal maintenance services as well as any and all necessary traffic signal related construction should the need arise.
Crosstown’s Traffic Signal Maintenance division currently employs professional IMSAcerti?ed traf?c signal/street light electricians and an operational staff consisting of dispatchers, billing specialists, customer service representatives, purchasing agent, and management team. Crosstown intends to use in-house personnel and equipment required to service the City of Desert Hot Springs (18) signalized intersections. We support the International Municipal Signal Association (IMSA) training procedures with all of our technicians obtaining advanced certi?cation through in-house training and participation in IMSAcerti?cation courses. The specialized experience and professional competence of Crosstown’s personnel is identi?ed in the personnel section of this response.
Please note that Crosstown maintains an A &C-1O License, No. 756309. We are also registered with the Department of Industrial Relations, No. 1000000155. Our main office is in InNindale and we have a satelite of?ce in the Coachella Valley.
Our firm is very con?dent that we can provide superior service and has the experience necessary to meet all of the expectations set forth in the Service Scope provided, Thank you for your time and considerationand we look forward to serving the city of Desert Hot Springs as their Traffic Signal Maintenance Team.
BestRegajds
Dave Heermance ~President
Phone: (626))813- 6693
Dave@crosstowndata com
Item Number: 13.
City of Desert Hot Springs
RFP for Traf?c Signal Maintenance and On-Call Services CIDS 0m Due Date: April 23, 2024 Electricalg 7 Data, Inc.
TABLE OF CONTENTS
1. Cover Letter ....................................................................... ............................................
1 2. Table of Contents ............................................................................. ............................
2 3. Company Information] Background .................................................. .........................
3 4. Qualifications of Management Staff and Key Personnel ....................................... ....
4 5. Company Experience] References .................................................... ..........................
6 6. Understanding of Scope and Work Proposal .................................................. ...........
9 7. Cost Proposal and Attachments .............................................................. .................
12 0 Attachment 2 - Cost Proposal Sheet
0 Technician Resumes
. Technician Certi?cations
Item Number: 13.
City
RFP
ofDesert
for
Hot Springs A Traf?c-Signal Maintenance and On-Call Services C1055 OW]? Due Date: April 23, 2024 Electrical»; v: Data,lnc.
COMPANY INFORMATION / BACKGROUND
Crosstown Electrical & Data, Inc. was incorporated in 1998 and has been providing Electrical, ITS and traf?c signal services successfully for the past 25 years. Crosstown is 100% owned and operated by Mr. David Heermance. We currently have 135 employees with the qualified staff necessary to perform the tasks and services required of this request for proposal.
Crosstown has good relationships with many cities throughout California and multiple traffic signal maintenance contracts currently in effect that are similar to this RFP, such as the city of San Dimas, Maywood, and Downey. See reference section for additional projects and details, Crosstown maintains a Class “A"General Construction license and a class ”C—10" Electrical license, No. 756309, Expires 11/30/24. We are registered with the Department of Industrial Relations, DIR # 100000155. Crosstown complies with the California Labor Code. Pursuant to said regulations entitled: Federal Labor Standards provisions; Federal Prevailing Wage Decision; and State of California Prevailing Wage Rates, respectively.
Crosstown complies with the Copeland Anti- kickback Act (18 USC 874 C) and the implementation regulation (29 CFR 3) issued pursuant thereto, and any amendments thereof.
Company Name: Crosstown Electrical & Data, Inc.
Legal Form of Company: Corporation
License no.: 756309
Federal Employer ID #: 22—3611877
DIR #: 1000000155
Primary Project Contact: Jerry Davis: Senior Operations Manager Telephone Number: (951) 738—1444
Cell Phone: (951) 260-3694
Email: [email protected]
Corporate Office: 5454 Diaz Street
Irwindale, CA. 91706
(626) 813-6693
ti 3|
Item Number: 13.
City
RFP
of
for
Desert
Traf?c
Hot
Signal
Springs
Maintenance and Orr-Call Services
A CIOSL 0W]
Due Date: April 23, 2024 Electrical
7 : Data, Inc.
STATEMENT OF QUALIFICATIONS
Crosstown’s technicians are skilled and regularly engaged in traffic signal maintenance as well as performing underground Service alerts (USA’s). References from other cities in which we provide Traffic Signal Maintenance services is provided below. Crosstown has the resources and experience to provide cost effective and quality professional services to the city of Desert Hot Springs.
KEY PERSONNEL / QUALIFICATIONS
A. Crosstown’s Qualified Maintenance Personnel
Crosstown willmaintain an adequate level of labor resources as required by the Scope of Work. The designated manager will have full involvement in the work effort. The following key personnel and support team will be associated with the ful?llment ofthis Scope of Work and performance of specified tasks.
Each ofourtechnicians are skilled and meet the standards set forth in the city’srequest for
a.
l’ngc 4|
proposal with the following quali?cations:
Jesus Sanchez - Maintenance Technician I lMSA Field Technician Level III:
Mr. Sanchez has over 40 years of experience in the traffic signal maintenance industry and has a great reputation fortroubleshooting and solving complex issues.
His work ethic and knowledge is a true asset to Crosstown and each city that Mr.
Sanchez is able to work with. Please see attached resume for additional information.
. Shea Grotke- Maintenance Technician I lMSA Field Technician Level III: Shea has a Bachelor of Arts in Computer Science from Cal State San Bernardino. He has experience as a General Maintenance Supervisor of a Building Complex and working in General Construction for Shimmick. Shea joined Crosstown in March of 2020 and has his lMSA Work Zone Safety and Traffic Signal Level I, II, and III certi?cations. Shea is also an lBEW Union Traf?c signal Maintenance Technician, he is bucket truck certi?ed, and trained in Iteris Video Detection systems, Gridsmart Video Detection systems, and Econolite Controller Programming. He has currently been providing Maintenance services in the cities of Laguna Hills, West Hollywood, Maywood and Los Alamitos. Please see attached resume for additional information.
Haresh (Harry) Vaidya — Maintenance Technician I Journeyman Electrician / lMSA Field Technician Level III: Mr. Vaidya possesses strong technical skills and the ability to collaborate with others. He has over 30 years of experience in the industry and his strengths include the installation, repair, and replacement of complex electrical and electronic equipment in the ?eld and in production settings.
Please see attached resume for additional information.
Item Number: 13.
City of Desert Hot Springs ‘1: 5
RFP for Traf?c Signal Maintenance and On—CallServices CIT/)SStOV/Vl’l Due Date: April 23, 2024 EIeCtrical; ; Datalnc.
B. Crosstown’s Management Contacts and Support Staff
a.
David Heermance, President - Mr. Heermance is the President and CEO of Crosstown Electrical & Data, Inc. which has been providing Electrical and communication services since 1998. He holds a General Construction Class A license as well as an Electrical Class C-10 License and has led Crosstown to experience continual growth and success each year. Mr. Heermance brings over 40 years of overall experience in the installation, operation, maintenance and management of electronic equipment, communications, traf?c signals and fiber optic systems to his team. He has in—depthknowledge and understanding of data communications, ?ber optics, video, and their application to traf?c signals and Intelligent Transportation Systems. Furthermore, Mr. Heermance has developed exceptional management skills in relation to construction and maintenance and ensures that each project is completed successfully and with a satis?ed customer. .Jerry Davis — Senior Traffic Signal Maintenance Operations Manager: As Senior Operations Manager Jerry is also the Contact Compliant Manager for this contract. He is responsible for providing strong strategic leadership for the company by working with other management staff and ownership to establish long— range goals, strategies, plans and policies. As well as plan, develop, organize, implement, direct, and evaluate the organization’s fiscal function and performance, Jerry works closely with our entire team as well as our clients. He is responsible for the day-to-day direction, oversight and quality control of and delivery of service on this contract. Jerry has over 35 years of experience in traffic signal construction, maintenance, and service operations, many of those years have been spent in high profile leadership roles. Jerry worked many of his years in this industry as an lBEW Union journeymen electrician, foreman, and general foremen and as a Project Engineer for Steiny & Co. Jerry came to CSC in early 2013 to oversee all aspects of the company’s operations and now manages all Traf?c Signal Maintenance operations at Crosstown. He is an active IMSA Member and holds his IMSA Work Zone Safety, Level I and Level IITraffic Signal Field Technician Certifications.
Ralph Maciel — Inventory / Warehouse Manager: Ralph has been with CSC for 19 years and came over to Crosstown in 2020. Ralph is in charge of ordering the equipment that is needed on a day-to-day basis and ensuring that the supplies stay well stocked. His knowledge of traf?c signal equipment has been a vital asset in keeping our warehouse stocked with all the equipment, tools, and supplies needed to keep our city’s intersections running and looking great. . Dan Bylund — Purchasing / IT System Administrator: Dan has a BA in Business and is a Certified Microsoft Professional. He has been with the company for over 5 years and is currently working with our Web—based Maintenance Management System (MMS). This real time work monitoring program (Sales Force) allows the cities to see how the preventative and response maintenance is going on a day-toItem Number: 13.
City of Desert Hot Springs ’Ik
RFP for Traf?c Signal Maintenance and On—CallServices CWT/W? Due Date: April 23, 2024 Electrical 2; f Data,lnc.
C. Su
day, hour-by—hourtime basics. Dan is our liaison with the companies we purchase our equipment through. He also is involved with our monthly invoicing to the cities. bcontractor (As-Needed)
Smithson Electric — Loop installation
Chris Zell
1938 E. Katella Avenue
Orange, CA 92867
chris@smithsonelectriccom
PAST EXPERIENCE] REFERENCES
A. List of Past/Current Representative Projects and Contact information.
City of Downey (101 Intersections, Traf?c Signal Maintenance & Emergency on Call Services)
Edwin Norris, Deputy Director of Public Works
11111 Brookshire Ave., Downey, CA 90241
(562) 904-7110
[email protected]
City of San Dimas (36 Intersections, Traf?c Signal Maintenance & Emergency on Call Services)
Chase Buckelew, Public Works Maintenance Superintendent 245 East Bonita Avenue, San Dimas, CA 91773
(909) 394-6270
[email protected]~dimas.ca.us
City of Laguna Hills (49 Intersections, Traf?c Signal Maintenance & Emergency on Call Services)
Kenneth Rosen?eld, Director of Public Works
24035 El Toro Road, Laguna Hills, CA 92653
(949) 707-2655
[email protected]
City of El Monte (73 Intersection, Traf?c Signal Emergency on Call Services) Frank Drevdahl, Public Works Administrative Analyst
3990 Arden Drive, El Monte, CA 91731
fdrevdahl@e|monteca.gov
Item Number: 13.
City
RFP
of
for
Desert
Traf?c
Hot
Signal
Springs
Maintenance and On—CallServices ACWM?
Due Date: April 23, 2024 Electrical; . j Datanno
City of Monterey Park (63 Intersections, Traf?c Signal Maintenance & Emergency on Call Services)
Cesar Vega, Civil Engineer Associate
320 W. Newmark Avenue, Monterey Park, CA 91754
(626) 307-1320
[email protected]
City of Hemet (41 Intersections, Traf?c Signal Maintenance & Emergency on Call Services)
Matt Devore, Facilities Maintenance Technician
3777 Industrial Avenue, Hemet, CA 92545
(951) 765—3710
[email protected]
City of Maywood (Traf?c Signal Maintenance & Emergency on Call Services) Able Hernandez
4319 East Slauson Ave., Maywood, CA 90270
(323) 562-5700
[email protected]
Item Number: 13.
City of Desert Hot Springs
RFP for Traf?c Signal Maintenance and On—CallServices
Due Date: April 23, 2024 Electrical Data. Inc.
CROSSTOWN CORPORATE STRUCTURE
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Item Number: 13.
City of Desert Hot Springs
RFP for Traf?c Signal Maintenance and On-Call Services 0105 0WD Due Date: April 23, 2024 Electrical C: Data, inc;
UNDERSTANDING OF THE SCOPE OF WORK AND WORK PROPOSAL
The following sets forth Crosstown Electrical & Data’s
(Crosstown’s) approach and understanding to
accomplishing the tasks outlined in the Scope of Work
(SOW).
General
Crosstown will have all required tools, materials,
equipment, apparatus, facilities and skilled labor services available to perform all work necessary for this RFP,
including but not limited to maintain and repair the traf?c , signals and safety lights in the City in compliance with current City standards and speci?cation. A hydraulic
bucket truck capable of reaching a height of at least 35 feet above the roadway surface will be available. A computer laptop for programming, maintenance and testing of traf?c signal controllers and equipment will be provided to our technicians.
Crosstown will provide all vehicles and traf?c control necessary by our Technicians and vehicles will be equipped with permanently mounted warning beacon/strobe lights, traf?c cones, construction warning signs. Traf?c control/lane closures will conform to the California Manual on Uniform Traf?c Control Devices.
Crosstown will maintain a valid Class A and Class C—1Ocontractor license. Contractor license No. 756309 which expires on 11/30/24. We will also apply for and maintain a current City of Desert Hot Springs Business license throughout the duration of the agreement. Crosstown will pay prevailing wages pursuant to Labor Code section 1771 and is registered with the Department of Industrial Relations, DIR#1000000155.
Crosstown’s assigned signal technician willbe available to meet with the City’s designated representative as needed and agreed upon mutually, to discuss signal maintenance activities.
Crosstown will provide and maintain emergency service response to the City’s traf?c signals and safety street lights on a 24 hour a day, seven days a week basis, including all holidays. Crosstown willprovide emergency contact information to the city and will provide technicians with appropriate communications for dispatch.
Crosstown will provide a quarterly nighttime inspection report of all signalized intersections for safety. We will also be available for any additional services required by the City.
Crosstown is able to self perform most work, except loops, and has the staff and resources to gear up quickly should the need arise.
Item Number: 13.
City of Desert Hot Springs '39—-
RFP for Traf?c Signal Maintenance and On-Call Services G’OSGtOVVI) Due Date: April 23, 2024 Electrical _
. Data, Inc
PREVENTATIVE MAINTENANCE
Crosstown willprovide a routine, comprehensive preventive maintenance program to minimize the incidence of outages and malfunction; reduce complaints; and extend the useful life of the traffic signal equipment. Crosstown agrees to use a preventive maintenance checklist form approved by the City, however, a sample checklist is provided below as an example of what Crosstown would propose to use.
Crosstown will include monthly inspections at each signalized intersection.
As an example, inspections may include the following, but not limited to, during a typical monthly preventative maintenance inspection:
legt‘ 10|
Walk the intersection and visually inspect all signal heads for proper operation, alignment, broken lenses, loose and missing parts. All traf?c heads and pedestrian heads found out of alignment willbe properly aligned and secured.
All other equipment found loose, missing or damaged shall be secured, replaced, or repaired. Depress all pedestrian push buttons and observe the proper timing and display.
Check the timing of individual signal phasing and integral timing circuits for the correct operation per the timing sheet.
Examine the functioning of all traffic signal controller communication equipment for proper operation, verify correct IP addresses (controller) and adjust or repair, as needed. Replacement of Ethernet components willbe coordinated with the City and subject to its approval.
Observe and check for proper operation of the detector loops, amplifiers, video detection, CCTV’s and pedestrian push buttons, and adjust or repair as necessary. Adjust or re-tune detector ampli?ers. For intersections with video detection, verify camera operation by monitoring the vehicle call on the video monitor and detector cards.
Inspect all load switches, photo-cells, dials, controller cabinet switches, relays, clocks, cabinet locks, cabinet mechanisms, cooling fans, filter etc., and make routine adjustments or minor repairs, if necessary.
Inspect Battery Backup Units (BBU'S) to ensure unit is fully charged. Check all battery connections to ensure they are clean and secure.
Clean the inside and outside of all controller cabinet assemblies, including the removal of graf?ti. Tighten all electrical termination and check all Item Number: 13.
City of Desert Hot Springs ’k
RFP
Due Date:
for Traf?c
April
Signal
23, 2024
Maintenance and On—CallServices Clzog?vm ElectricalL Datair‘ic. communication connections. Examine cabinet interior for water, excessive dampness and plant or animal intrusion.
0 Perform a night time check of safety lights and illuminated street name signs at all signalized intersections on a quarterly basis.
Crosstown will maintain a record in each controller cabinet showing the date and time checked. Monthly inspections willinclude items shown on the sample standard checklist below and any additional items appropriate for the intersection and/or requested by the City. a: ‘ lllllllllilliili?lllllllll
lll C7140town
Electrical (.— VData. lnc.
PREVENTIVE MAINTENANCE REPORT
:1
Date:m
Battery Back-up? Tech: Check on
Arrive Yes / No 0 Albert
Depart: (sink) D Gait
I I Yes D Mlchael
Fallow-up requrled? D No D She:
Cl
Dexsrlptlon ol lollowmp required: 0 other:
Comments I Renommendauon?
check -
W OutsideCabinet ";"_‘l
U Clea l Condition of cabinet enerlor
D Controller lamp and door swltch D All lamps Including ped indleatlons D Conflict Monitor Indlcatlons D All per! push buttons
D Recall all phases 1 cycle 0 All ped directional plates 0 Fan/Yhermustat operation 0 Pole condition
0 Fltter C] ?lphtl Dale 0 Hand hole covers U Doors fit/Gaskets D Backplate conditions 0 Locks/Hinges D Visor condltlnns
D Vlsual check detector operations 0 Alignment of heads 0 Verify timing sheet 0 Missing hardware
0 Field block termlnal tightened D Visual Inspection of loops/camera U Logged in vlsit 0 Visual inspection '07 pot holes & blacktop 0 Battery D We om. D Vlsual inspection of regulatory signs D CCTVCamera JAN An JUL on D VisuaI inspection of T/Spull boxes NOTE: Marl: earnbox Individuulty, December m20~oos
Page ll|
Item Number: 13.
City
RFP
of
for
Desert
Traf?c
Hot
Signal
Springs
Maintenance and On-Call Services
A CT'OS 0“ 71»)
Due Date: April 23, 2024 Electrical j“ fDataJnis.
EMERGENCY RESPONSE WORK
Crosstown understands that the City may request emergency response work to the traffic control system. Crosstown will provide and maintain emergency service response on a twenty-four (24) hour a day, seven (7) days per week basis (24/7), including all holidays.
This work will be performed on a time and materials basis in accordance with the unit cost provided in the Cost Proposal. Crosstown will provide the City with a contact name and phone number of personnel responsible for 24/7 services.
NEW TRAFFIC SIGNALS
Crosstown willmaintain any new traf?c signals, safety lights, ?ashing beacons, and appurtenant devices as they are being installed, or become a part of the maintenance requirements of the City at the same rates stated per intersection in our proposal.
Ifrequested by the City, Crosstown will provide support and review of new traf?c signal turn—ons.
COST PROPOSAL
Please see attachment to include “ATTACHMENT 2 — COST PROPOSAL SHEET“.
FINANCIAL STATEMENT
Our firm is financially strong and bondable and we have an excellent reputation for providing quality service to various cities and government agencies throughout Southern California. Crosstown has a 3 year average of over 30 million dollars in revenue.
ATTACHMENTS
. Attachment 2 - Cost Proposal Sheet . Technician Resumes . Technician IMSA Certi?cations
.IQU 12|
Item Number: 13.
ATTACHMENT2
CITYOF DESERTHOTSPRINGS
COST PROPOSALSHEET
The following is a summary of costs to provide the services outlined in the Request for Proposal for regular traf?c signal maintenance and on-call services and willbe used as the basis for negotiating an Agreement for Contract Services:
Regular Monthly Maintenance:
Please indicate the costs for each traffic signal location currently in operation. Ifit isthe same for each location, you need only listone monthly cost:
Monthly Maintenance for all traffic signal locations:
lnvoice#I-Vgarious Locations IS , Monthly Cost ‘ 7‘ NumberofLocations, Monthlthost total; $93.00 $1,395.00
Invoice#2-IndianCanonRoad and 20“1Avenue l
MonthlyCost ‘
- v
‘ Number atLocations ' 1 MOnthlyCost Total
Invoice#3- PalmDrive andDillonRoadI. 7 MonthlyCost j ] ‘7‘ Number ofLocations , MonthlyCostTotal 7 Invoice #4- PalmDriveandVarner I
MonthlyCost 7 3
'
7 Number oflocationsA :MonthlyCostTotal ,
$95. 00
OR
See Next Page
Item Number: 13.
ATTACHMENT2
CITYOF DESERTHOTSPRINGS
COST PROPOSAL SHEET
Page Two
Monthly Maintenance for each individual traf?c signal location (only use this section it costs are different for each location):
Invoice #i - Various Locations
a?on Monthly Cost
Hacie a Avenue and Mountain View
Indian Can n Road and Coachillin Way
Indian Canyon d and Mission Lakes Boulevard
Palm Drive and Cami Aventura
Palm Drive and Camino C
Palm Drive and Desert View Av
Palm Drive and Hacienda Avenue
Palm Drive and Ironwood Drive \
Palm Drive and Pierson Boulevard
Palm Drive and Two Bunch Palms Trails
Pierson Boulevard and Cholla Drive
Pierson Boulevard and Golden Eagle Way
Pierson Boulevard and Karen Avenue \
Pierson Boulevard and Skybome
Pierson Boulevard and West Drive
MONTHLYCOST TOTAL- INVOICE #1
Invoice #2
Lo ' Monthly Cost
Indian Cany ad and 20m Avenue
Invoice #3
Location Monthly Cost
Palm Drive and Dillon
Invoice #4
Location Monthly Co
Palm Drive and Varner
Item Number: 13.
ATTACHMENT2
CITYOF DESERTHOTSPRINGS
COST PROPOSALSHEET
Page Three
COSTSFORON-CALI.REPAIRSERVICES:
Please provide detailed rates for on-call services.
Cost of Service hourl rates
mm Double Time
0000.00
000.00
0100.00
000.00
-10-
Item Number: 13.
ATTACHMENT2
CITYOF DESERTHOTSPRINGS
COST PROPOSALSHEET
Page Four
- . Cost of Service hourl rates
020.00
030.00
040.00
0225.00
LOCALBUSINESSPREFERENCE:
[I We claim the Local Business Preference program of the City of Desert Hot Springs and have included a current Business License from a jurisdiction in the Coachella Valley.
El We do not claim the Local BusinessPreference program for this project. -1]-
Item Number: 13.
‘v ’H, JESUSSANCHEZ , (4! 5195’ Oil/1'] TRAFFIC SIGNALTECHNICIAN Eleotmal?»: Dalalio. n lI‘wIndale. CA G .
DAD >biw‘3‘3" OLD-669-Olbe
PROFESSIONALSUMMARY
Mr. Jesus Sanchez has over 40 years of experience in the traffic signal maintenance industry and is well known for his problem solving skills and willingness to help others. He is extremely knowledgeable and hard working
CERTIFICATIONS
- IMSATraf?c Signal FieldTechnician Certifications, Levels I, II, and III - IMSAWork Zone Temporary Traf?c Control Technician Certification o NECLicensed Journeyman Electrician, #129961
WORK HISTORY
Crosstown Electrical & Data, Inc. — Traffic Signal Technician 2022 — Current 0 Provide Technical Support for Traffic Signal Systems
- FieldTesting and Repairs
I Troubleshooting, traffic signals, highway lighting
- Perform conflict monitor testing
- Perform general monthly traffic signal maintenance for various cities . Technical assistance - Aim signals and head and change our bulbs as needed
- Oversight of Technician Training and Quality Control. - Vehicle Detection troubleshooting and programing.
a Cabinet and Controller Testing, Trouble Shooting, Repairs and Programing - LabTechnician Supervisor
- Proficient with T51, T52, and 332 Controller cabinets, troubleshooting loop detection St. Francis Electric, Inc.. — Traffic Signal Technician and LabTechnician Supervisor 2017 - 2022 - Performed traffic signal maintenance for various cities.
I Performed field testing and repair.
Econolite — Traffic Signal Technician 19734980 and 2002-2017 a Repair of Controllers, Controller Cabinet building
0 FactowService and Special Projects
I Computer Repair, Install and Repair controllers, Building Systems, Cabinet testing RECENTREFERENCE PROJECTS:
0 City of Azusa Traffic Signal Preventative Maintenance and Technical Support - City of San Dimas Traffic Signal Preventative Maintenance and Technical Support o City of ElMonte Traffic Signal Preventative Maintenance and Technical Support - City of BellTraffic Signal Preventative Maintenance and Technical Support . City of Chino HillsTraffic Signal Preventative Maintenance and Technical Support a City of Beaumont Traffic Signal Preventative Maintenance and Technical Support I City Maintenance 2007-2017 for Econolite for various cities to include Fullerton, Costa Mesa, Downey, Newport Beach, Buena park, Bell Gardens.
Item Number: 13.
A SHEA GROTKE (:ITI .5,()I'Vl] TRAFFIC SIGNAL TECHNICIAN Eleclmald‘i Dale-“u 13.15,: Diaz 5:, li‘winrialo, CA 917w 02678136693 ° 625869-019?
EDUCATION
Bachelor of Arts Degree, Computer Science, California State San Bernardino
CERTIFICATIONS
I IMSATraf?c Signal Field Technician Certi?cations, Levels I, II, and III e IMSAWork Zone Temporary Traf?c Control Technician Certification
WORK HISTORY
Crosstown Electrical & Data, Inc. / CSC — Traffic Signal Technician 2019 — Current - Provide Technical Support for Traffic Signal and communication systems 0 Perform controller programming
- Perform conflict monitor testing and programming of conflict monitor keys 0 Perform general monthly traffic signal maintenance for various cities - Verify detection systems and coordinate loops
0 Aim signals and head and change our bulbs as needed
0 Perform replacement of poles/cabinets that are knocked down - Iteris, Econolite & GridSmart Video Detection, Installation, Programming & Troubleshooting - CMU 81MMU Testing & Installation
- Streetlight & ISNS Maintenance & Repair
0 McCain & Econolite Controller Installation & Programing - Polora PPB Installation, Programming 81Troubleshooting u Controller Cabinet Installation and Replacement
- Traffic Signal Turn-On Support for various contractors and agencies Steiny, Inc. - Signal Construction 2017—2019
0 Performed labor on the Signal installation crew
GSI and Crane Development -General Construction Labor 2005-2017 0 Perform general construction labor on roadways
RECENTREFERENCEPROJECTS:
I City of Laguna HillsTraffic Signal Maintenance
- City of Maywood Traffic Signal Maintenance
- City of Los Alamitos Traffic Signal Maintenance
- City of West Hollywood Pedestrian Flashing Beacon Maintenance - City of West Hollywood City-Wide Street Light Maintenance & Repair a City of Azusa Flashing Crosswalk & Radar Speed Sign Installation, Maintenance & Repair 0 Technical Support for the 0C 405 Project to include controller programming and Gridsmart camera installation and programming.
Item Number: 13.
% HARESH (HARRY) VAIDYA CI'OS0W 7 TRAFFICSIGNALTECHNICIAN EleCtrica' Data! ”‘0 5453 Dry SL. Iris/iridaie, CA 9170i:
:71irSU 6693 o 036-869-0192 m:
PROFESSIONAL SUMMARY
Experience and corresEondin ex ertise has resulted in excellent quali?cations as an ELECTRICAL, ELECTRONICand EL ‘CTR-IV|CHANICAL TECHNICIAN. Possess strong technical skills with the ability to collaborate Withengineerson prototypes and designs. Highl pro?cient at maintaining, assembling, troubleshooting electronics, electrical equipment and mec anical systems. Extensive knowledge of keypads,_motor controllers, programming timers, volta e consumers, and testin eqmpment. Adept at readin blue rimsand recor -keeping. Self—motivates, ?exible and detail-oriente . ln—depthknowled e of NE /PC iagram, electronic parts, and AC/DC high/low voltage power supply. Knowledge of_11 V/220V/480V machine power line & circuit breakers. Knowledge of commercial company lighting systems. Knowledge of 2 8V/277V/480V transformers.
Key Strengths Include: . Install, repair, and replace complex electrical/electronic equipment in both field and production settings. . Change transformers at high/low voltage and repair motor controllers. Replace UPS (Battery Back unit) as well as changing circuit breakers and repairing in field wiring/unit. . Strong mechanical aptitude in a variety of work environments.
CERTIFICATIONS/ TRAINING
IMSATraf?c Signal Field Technician Certifications, Levels III 30 HOUR OSHA CERTIFIED
Licensed Journeyman Electrician
HVAC Systems Training Plus E.P.A. 608 Universal Certi?ed Brownson Technical School - Anaheim, Ca
- Logic Control/PLC/Computer Operations Certi?ed
- Southern California Institute of Technology - Anaheim, CA - Steam Operator’s License Training
- The Gas Company’s Energy Resource Center — Los Angeles, CA Electronics Troubleshooting Certi?cate
- Fullerton Community College, Electronic/Mechanical Apprentice Diploma - Industrial Training Institute Wireman Apprentice Certified 11Technical Examination Board . Radio Engineering and Practical Training Certi?cate, Eagle Radio and Television Institute of Technology
WORK HISTORY
Crosstown Electrical & Data, Inc. — Traf?c Signal Technician 2022 — Current Provide Technical Support for Traf?c Signal Systems
Field Testing and Repairs
Troubleshooting, traf?c signals, highway lighting
Perform conflict monitor testing
Perform general monthly traf?c signal maintenance for various cities Technical assistance
Aim signals and head and change our bulbs as needed
Oversight of Technician Training and Quality Control.
Vehicle Detection troubleshooting and programing.
Cabinet and Controller Testing, Trouble Shooting, Repairs and Programing Item Number: 13.
elm;
4 , HARESH (HARRY) VAIDYA (71105,
, TOM/1] TRAFFICSIGNALTECHNICIAN
E'eCtrica' 31‘:Datar'm' 5:154 ow 5r liwmrilnlo, (A 9170:.- i>.2t)rd'15436‘)3 ° 026786970192i5a,
Lab Technician Supervisor
Pro?cient with T31, T82, and 332 Controller cabinets, troubleshooting loop detection Exterior Products Corp. - Anaheim, CA — Head Journeyman Electrician 2017 to 2022 Retro?t LED Lighting in shopping centers, commercial buildings, industrial lots, and retail units. Troubleshoot & replace CL, metal highlight, sodium lamps, mercury lamps. and transformers. Install lighting in shopping center parking lots, wall pack lights on the exterior of commercial buildings, and ceiling lighting. Troubleshoot & replace retail center monuments lighting and pylon signs. Repair & replace ballast, lamps, bypass switch, GFI, and receptacles. Troubleshoot & replace ballast and ?uorescent lamp in ceiling light ?xtures. Repair & replace photo cells in exterior lighting. On-site daily/monthly inspections to verify site lighting. Supervise 4-5 employees during projects in the field.
Econolite Traffic Engineering and Maintenance, Inc. (Aegis ITS) — 2007-2017 Anaheim, CA Transportation Systems Technician
Program/Check timing data in various controllers for street traf?c light intersection cabinets. Repair intersection conflict calls and perform monthly preventive maintenance on a 24 hour on—callduty. Program/Troubleshoot video detection system and loops detection system. Replace faulty detectors and video processor for vehicle detection.
Install knockdown replacement poles, signal heads, ISNS, street lighting, and a combination of these items. in addition to wiring traf?c control cabinets on-site & Aegis lab/manufacturing. Troubleshoot, repair, and replace ?eld wiring problems in the street replacement of conductors in conduit test. Splice ?eld cables and loops. Communicate with City inspector & Engineers. Programming traf?c controller & replacing hardware (PPB‘s, LED‘s, PEDMOD’s). Completed 13-14 projects per day in the ?eld.
Modular Display System — Anaheim, CA — Head Electrician Maintenance/Electroinics 1988 to 2006 Built custom-made electronics and electrical/mechanical devices forturntables used at auto show conventions and trade show display systems. Clients included Boeing, Hyundai, Suzuki, Yamaha and Rogerson Aircraft. Worked directly with electrical design engineers to create commercial electronic keypad AC &DC power supply controllers. Serviced electrical systems and display lighting systems. Read schematics and blueprints. Disassembled, inspected, bench tested, performed trouble-shooting and quality testing for electrical/electronic control systems in company production machinery. Traveled worldwide to install and repair displays. Maintained production machinery. Honored with MDS Employee of the Month Award and a Certificate of Appreciation from Boeing.
RECENT REFERENCE PROJECTS:
City of San Dimas Traf?c Signal Preventative Maintenance and Technical Support City of El Monte Traf?c Signal Preventative Maintenance and Technical Support City of Bell Traf?c Signal Preventative Maintenance and Technical Support City of Chino Hills Traf?c Signal Preventative Maintenance and Technical Support Item Number: 13.