At any time during the term of this Agreement, the City may request that Contractor perform Extra Work. As used herein, "Extra Work" means any work which is determined by the City to be necessary for the proper completion of the Services, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Contractor shall not perform Extra Work without written authorization from the City.
Section 7. TERMINATION
This Agreement may be terminated by the City Manager, in his/her sole discretion, immediately for cause. Either party may terminate this Agreement without cause upon twenty-four hours (24) hours written notice of termination to the other party.
Upon termination, Contractor shall be entitled to compensation for services performed up to the effective date of termination, provided that Contractor shall have satisfied all its obligations under this Agreement through and including the effective date of termination and is not otherwise in breach of this Agreement. For clarification, the City Manager in his/her sole discretion shall have the power to terminate this Agreement with or without cause in accordance with this Section.
Section 8. OWNERSHIP OF DOCUMENTS
All plans, studies, documents and other writings, including drafts, prepared by and for Contractor, its officers, employees and agents and subcontractors in the course of implementing this Agreement, except working notes and internal documents, shall become the property of the City upon payment to Contractor for such work, and the City shall have the sole right to use such materials in its discretion without further compensation to Contractor or to any other party. Contractor shall, at its expense, provide such reports, plans, studies, documents and other writings in pdf format to the City upon written request, or such other electronic format as reasonably requested by the City.
Section 9. CONFIDENTIALITY
a. All ideas, memoranda, specifications, plans, procedures, drawings, photographs, descriptions, computer program data, input record data, written information, and other documents and data either created by or provided to Contractor in connection with the performance of this Agreement shall be held confidential by Contractor. Such materials shall not, without prior written consent of the City, be used by Contractor for any purposes other than the performance of the services under this Agreement, nor shall such materials be disclosed to any person or entity not connected with the performance of the services under this Agreement. Contractor will make all reasonable efforts to keep such information confidential and to limit access only to those who require it for performance, Nothing furnished to Contractor that is otherwise known to Contractor, is generally known in the industry, or has become known to the related industry shall be deemed confidential.
Item Number: 4.
b. Contractor shall not use the City’s insignia or photographs relating to Contractor’s Services, or any publicity pertaining to the Contractor’s Services under this Agreement in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of the City.
Section 10. CONTRACTOR’S BOOKS AND RECORDS
a. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor pursuant to this Agreement. b. Contractor shall maintain all documents and records which demonstrate performance under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement. c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Contractor’s address indicated for receipt of notices in this Agreement. d. Where the City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Contractor’s business, the City may, by written request of any of the above-named officers, require that custody of the records be given to the City and that the records and documents be maintained at City Hall. Access to such records and documents shall be granted to any party authorized by Contractor, Contractor’s representatives, or Contractor’s successorin-interest.
Section 11. INDEPENDENT CONTRACTOR’S STATUS: NOT AGENT
OF THE CITY
Contractor shall at all times during the term of this Agreement remain, as to the City, a wholly independent contractor and shall perform the services described in this Agreement as an independent contractor and further, hereby waives any claims for any compensation or benefits afforded to City employees and not to independent contractors. Neither the City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees, except as herein set forth. Contractor shall be entirely responsible for the compensation and control of any assistants, employees, and subcontractors used by Contractor in providing said services. Nothing contained in this Agreement shall be deemed, construed or represented by the City or Item Number: 4.
Contractor or by any third person to create the relationship of principal and agent and Contractor shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of the City. Contractor shall have no authority, express or implied, to act on behalf of the City in any capacity whatsoever as an agent, nor shall Contractor have any authority, express or implied, to bind the City to any obligation whatsoever.
Section 12. REPRESENTATIONS AND ACKNOWLEDGMENTS
REGARDING INDEPENDENT CONTRACTOR’S STATUS
OF CONTRACTOR
a. Contractor represents and acknowledges the following:
(1) The City is not required to provide any training or legal counsel to Contractor or its employees for Contractor to perform the services described in this Agreement.
(2) Performance of the services described in this Agreement does not have to be integrated into the daily business operations of the City. (3) The services described in this Agreement can be performed without the use of City equipment, materials, tools or facilities. (4) Nothing in this Agreement shall be interpreted to imply that the City must maintain any contractual relationship with Contractor on a continuing basis after termination of this Agreement.
(5) The City will not be requested or demanded to assume any liability for the direct payment of any salary, wage or other such compensation to any person employed by Contractor to perform the services described in this Agreement. (6) Contractor shall not at any time or in any manner represent that it or any of its officers, employees, or agents are employees of the City and will so instruct its officers, employees and/or agents.
b. The City represents and acknowledges the following:
(1) Contractor is not required to comply with daily instructions from City staff with respect to when, where or how Contractor must perform the services set forth in this Agreement.
(2) Contractor is solely responsible for determining who, under the supervision or direction of Contractor, will perform the services set forth in this Agreement.
Item Number: 4.
(3) The City will not hire, supervise or pay any assistants working for Contractor pursuant to this Agreement.
(4) Nothing in this Agreement shall be interpreted to imply that the Contractor must maintain any contractual relationship with the City on a continuing basis after termination of this Agreement.
(5) It is the sole responsibility of Contractor to set the hours in which Contractor performs or plans to perform the services set forth in this Agreement subject to hours of access.
(6) Contractor is not required to devote full time to the business operations of the City to perform the services set forth in this Agreement. (7) Contractor is not required to perform the services set forth in the Agreement in any particular order or sequence.
(8) Nothing in this Agreement shall be interpreted to preclude Contractor from working for other persons or firms, provided that such work does not create a conflict of interest.
(9) Contractor is not required to perform the Services at City-owned property.
(10) Contractor will perform services that are outside the usual course of the City’s business.
Section 13. CIVIL CODE SECTION 1542 WAIVER
Contractor expressly waives any and all rights and benefits conferred upon it by the provisions of section 1542 of the California Civil Code which reads as follows:
“A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release and that, if known by him or her, would have materially affected his or her settlement with the debtor or released party.”
This waiver shall be effective as a bar to any and all actions, fees, damages, losses, claims, liabilities and demands of whatsoever character, nature and kind, that are known or unknown, or suspected or unsuspected, including, without limitation, claims of entitlements under the California Public Employees’ Retirement System (“CalPERS”) that are only afforded to employees and not independent contractors.
Contractor further represents and warrants that it understands this waiver and that if it does not understand this waiver, it shall seek the advice of a qualified attorney before executing this Agreement.
Item Number: 4.
__________
Initials
Section 14. CONFLICTS OF INTEREST
a. Contractor (including principals, associates and professional employees) covenants and represents that it does not have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source or income, interest in real property or investment which would be affected in any manner or degree by the performance of Contractor’s services hereunder. Contractor further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.
b. Contractor is not a designated employee within the meaning of the Political Reform Act because Contractor:
(1) Does not make or participate in:
(i) the making or any governmental decisions regarding
approval of a rate, rule, or regulation, the adoption or enforcement of laws;
(ii) the issuance, denial, suspension or revocation of permits, licenses, applications, certificates, approvals, orders, or similar authorization or entitlement;
(iii) authorizing the City to enter into, modify, or renew a contract;
(iv) granting the City approval to a contract that requires City approval and to which the City is a party, or to the
specifications for such a contract;
(v) granting the City approval to a plan, design, report, study, or similar item; or
(vi) adopting, or granting City approval of, policies, standards, or guidelines for the City or for any subdivision thereof. (2) Does not serve in a staff capacity with the City and in that capacity participate in making a governmental decision or otherwise perform the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City’s Conflict of Interest Code under Government Code Section 87302.
Item Number: 4.
c. In the event the City officially determines that Contractor must disclose its financial interests by completing and filing a Fair Political Practices Commission Form 700, Statement of Economic Interests, Contractor shall file the subject Form 700 with the City Clerk’s Office pursuant to the written instructions provided by the Office of the City Clerk.
Section 15. PROFESSIONAL ABILITY OF CONTRACTOR;
WARRANTY; FAMILIARITY WITH WORK; PERMITS AND
LICENSES
a. Contractor warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services.
b. By executing this Agreement, Contractor warrants that:
(1) it has thoroughly investigated and considered the work to be performed;
(2) it has investigated the issues, regarding the scope of services to be provided;
(3) it has carefully considered how the work should be performed; and (4) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. c. Should Contractor discover any latent or unknown conditions materially differing from those inherent in the work or as represented by the City, it shall immediately inform the City of such fact and shall not proceed except at Contractor’s risk until written instructions are received from the City Manager or appropriate City representative.
d. Contractor represents that it and all of its subcontractors, if any, have obtained and will maintain at all times during the term of this Agreement all professional and/or business licenses, certifications and/or permits necessary for performing the services described in this Agreement, including a City business license.
Section 16. COMPLIANCE WITH LAWS
Contractor shall comply with all local, state and federal laws and regulations applicable to the services required hereunder.
Section 17. INDEMNIFICATION
Item Number: 4.
a. Contractor shall defend, indemnify and hold harmless the City, its officials, agents, employees and volunteers from and against any and all claims, demands, actions, losses, damage, injuries, and liability, (including any and all costs, expenses and reasonable attorneys’ fees in connection therewith), to the extent arising out of Contractor’s negligent acts, errors or omission in the performance of this Agreement, except for any such claim arising out of the negligence, recklessness, or willful misconduct of the City, its officials, agents, employees or volunteers. b. The City does not, and shall not, waive any rights that it may have against Contractor under this Section because of the acceptance by the City, or the deposit with the City, of any insurance policy or certificate required pursuant to this Agreement. The hold harmless, indemnification and duty to defend provisions of this Section shall apply regardless of whether or not said insurance policies are determined to be applicable to the claim, demand, action, damage, liability, loss, cost or expense described herein. c. Notwithstanding the provisions of subsections a. and b. of this section, Contractor shall not be responsible for damages or be in default or deemed to be in default by reason of delay caused by strikes, lockouts, accidents, or acts of God, acts of government, public health emergencies, disease, epidemics or the failure of the City to furnish timely information or to approve or disapprove Contractor’s work promptly, or by reason of delay or faulty performance by the City, construction contractors, or governmental agencies, or by reason of any other delays beyond Contractor’s control, or for which Contractor is without fault.
d. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the City.
e. If Contractor should subcontract all or any portion of the work to be performed under this Contract, Contractor shall require each subcontractor to indemnify, hold harmless and defend City and each of its officials, employees, agents and volunteers in accordance with the terms of the preceding paragraph. f. This Section shall survive termination or expiration of this Agreement.
Section 18. INSURANCE REQUIREMENTS
a. Policies. Contractor, at Contractor’s sole cost and expense, shall procure and maintain, for the duration of this Agreement, the following insurance policies:
Item Number: 4.
(1) Worker’s Compensation Coverage. Contractor shall maintain Worker’s Compensation Insurance and Employers’ Liability Insurance for its employees in accordance with the laws of the State of California, of an amount not less than one million dollars ($1,000,000) per accident and for Employers’ Liability Insurance in amounts not less than $1,000,000 each accident for bodily injury by accident, $1,000,000 policy limit for bodily injury by disease, and $1,000,000 each employee for bodily injury by disease. In addition, Contractor shall require each subcontractor to similarly maintain Worker’s Compensation Insurance and Employers’ Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’s employees. If any class of employees employed by Contractor pursuant to this Agreement is not protected by the California State Worker’s Compensation Law, Contractor shall provide adequate insurance for the protection of such employees to the satisfaction of the City. This provision shall not apply if Contractor has no employees performing work under this Agreement. Contractor agrees to waive its statutory immunity under any worker’s compensation or similar statute, as respecting the City, and to require any and all subcontractors and any other person or entity involved in the Services to do the same.
(2) General Liability Coverage. Contractor shall maintain commercial general liability insurance in an amount not less than two million dollars ($2,000,000) per occurrence, combined single limit coverage for bodily injury, personal injury and property damage associated with work contemplated in this Agreement. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Contractor shall provide insurance on an occurrence, not claims-made basis. Contractor acknowledges and agrees that, for purposes of clarification with the intention of avoiding gaps in coverage with any umbrella or excess coverage, personal and advertising injury coverage shall be triggered by an “offense” while bodily injury and property damage coverage shall be triggered by an “occurrence” during the policy period. The coverage required in this paragraph shall provide at least as much coverage as that provided by ISO form CG 00 01 12 07 or any updated form thereof.
(3) Automobile Liability Coverage. Contractor shall maintain commercial automobile liability insurance covering bodily injury, personal injury and property damage for all activities of the Contractor arising out or of in connection with the work to be performed under this Agreement, including coverage for owned, hired and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence, and two million dollars ($2,000,000) in the aggregate. As an alternative, Contractor shall be permitted to obtain a non-owned automobile endorsement to its comprehensive general liability insurance providing the same protection and coverage as though Contractor were to provide separate commercial vehicle liability insurance as set forth in this paragraph. The coverage required in this paragraph shall provide at least as much coverage as that provided by ISO form CA 00 01 or any updated form thereof.
Item Number: 4.
(4) Professional Liability Coverage. Contractor shall maintain professional liability insurance for protection against claims to the extent arising from the negligent acts, errors or omissions in the performance of Contractor’s Services, whether such Services are performed by Contractor or by its employees, subcontractors, or subContractors, to the extent such persons other than Contractor are permitted to perform any of the Services under this Agreement. The amount of this insurance shall not be less than one million dollars ($1,000,000) per claim, and two million dollars ($2,000,000) in the aggregate.
b. Endorsements. Unless otherwise specified hereunder, each insurance policy required herein shall be with insurers possessing an A.M. Best’s rating of no less than A:VII and shall be endorsed with the following specific language:
(1) Except as otherwise provided by law, the City, its elected or appointed officers, employees, agents and volunteers are to be covered as additional insureds on Contractor’s commercial general liability and automobile liability policies with respect to liability arising out of work performed by or on behalf of the Contractor, including materials, parts or equipment furnished in connection with such work or operations.
(2) This commercial general liability policy and automobile liability policy shall be considered primary insurance as respects the City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any self-insured retention the City may have shall be considered excess insurance only and shall not contribute with it. (3) This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
(4) The insurer waives all rights of subrogation against the City, its elected or appointed officials, officers, employees or agents. (5) Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents or volunteers.
(6) The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits that no longer meet the requirements of this Agreement except after thirty (30) days written notice has been received by the City.
c. Deductibles and Self-Insured Retentions. Contractor shall disclose to and obtain the approval of City for any self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. During Item Number: 4.
the period covered by this Agreement, only upon the prior express written authorization of the City Manager, Contractor may either reduce or eliminate such deductibles or selfinsured retentions with respect to City, its officers, employees, agents, and volunteers.
The City Manager may condition approval of any reduction or elimination in deductible or self-insured retention levels with a requirement that Contractor procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. d. Certificates of Insurance. Contractor shall provide certificates of insurance with original endorsements to the City as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement. e. Imposition of Insurance Requirements. Provided the City gives its written consent for any persons other than Contractor to perform any part of the Services, Contractor agrees to require that all parties, including but not limited to subcontractors, architects, engineers or others with whom Contractor enters into contracts or whom Contractor hires or retains pursuant to or in any way related to the performance of this Agreement, provide the insurance coverage required herein, at minimum, and name as additional insureds the parties to this Agreement consistent with Section 18b(1) hereof.
Contractor agrees to monitor and review all such coverage and assumes all responsibility for requiring that coverage is provided in conformity with the requirements of this Section.
f. Maintain Coverages. In the event this Agreement is terminated for any reason prior to the completion of all obligations and requirements of this Agreement, Contractor agrees to maintain all coverages required herein until the City provides written authorization to terminate the coverages following the City’s review and determination that all liability posed under this Agreement has been eliminated. g. Failure to Obtain Coverages. Contractor agrees and acknowledges that if it fails to obtain all of the insurance required in this Agreement in accordance with the requirements herein, or to obtain and ensure that the coverage required herein is maintained by it or any subcontractors or others involved in any way with the performance of Services, to the extent such is permissible under this Agreement, Contractor shall be responsible for any losses, claims, suits, damages, defense obligations, or liability of any kind or nature attributable to the City or its officers, employees, servants, volunteers, agents and independent contractors. h. Notice of Cancellation or Reduction in Coverage. In the event that any coverage required in this Agreement is canceled, reduced, limited, or materially affected in any other manner to no longer meet the requirements of this Agreement, Contractor shall provide written notice to the City either by facsimile and/or via certified mail, at Contractor’s earliest possible opportunity and in no case later than fifteen (15) calendar days after Contractor is notified of the change in coverage.
Item Number: 4.
Section 19. NOTICES
a. Any notice to be provided pursuant to this Agreement shall be in writing, and all such notices shall be delivered by personal service or by deposit in the United States mail, certified or registered, return receipt requested, with postage prepaid, and addressed to the parties as follows:
To the City: City Manager
City of Desert Hot Springs
11999 Palm Drive
Desert Hot Springs, CA 92240
Telephone: (760) 329-6411
Facsimile: (760) 288-3129
To Contractor: ________________________
________________________
________________________
________________________
b. Notices, payments and other documents shall be deemed delivered upon receipt by personal service or as of the second (2nd) day after deposit in the United States mail.
Section 20. DEFAULT
a. Failure or delay by any party to this Agreement to perform any material term or provision of this Agreement shall constitute a default under this Agreement; provided however, that if the party who is otherwise claimed to be in default by the other party commences to cure, correct or remedy the alleged default within fifteen (15) calendar days after receipt of written notice specifying such default and shall diligently complete such cure, correction or remedy, such party shall not be deemed to be in default hereunder.
b. The party which may claim that a default has occurred shall give written notice of default to the party in default, specifying the alleged default. Delay in giving such notice shall not constitute a waiver of any default nor shall it change the time of default; provided, however, the injured party shall have no right to exercise any remedy for a default hereunder without delivering the written default notice, as specified herein. c. Any failure or delay by a party in asserting any of its rights or remedies as to any default shall not operate as a waiver of any default or of any rights or remedies associated with a default.
Item Number: 4.
d. In the event that a default of any party to this Agreement may remain uncured for more than fifteen (15) calendar days following written notice, as provided above, a "material breach" shall be deemed to have occurred. In the event of a material breach, the injured party shall be entitled to seek any appropriate remedy or damages as otherwise set forth herein and by initiating legal proceedings.
Section 21. REMEDIES
If Contractor materially breaches any of the terms of this Agreement, the City’s remedies shall include, but shall not be limited to, the following:
a. Immediately terminate the Agreement;
b. Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Contractor pursuant to this Agreement; c. Retain a different Contractor to complete the Services that are not finished by Contractor.
Section 22. ENTIRE AGREEMENT
a. This Agreement supersedes any and all other agreements, either oral or written, between the City and Contractor with respect to the subject matter of this Agreement.
b. This Agreement contains all of the covenants and agreements between the parties with respect to the subject matter of this Agreement, and each party to this Agreement acknowledges that no representations, inducements, promises, or agreements have been made by or on behalf of any party except those covenants and agreements embodied in this Agreement.
c. No agreement, statement, or promise not contained in this Agreement shall be valid or binding.
Section 23. MODIFICATIONS AND AMENDMENTS
This Agreement may be modified or amended only by a written instrument signed by all parties.
Section 24. ASSIGNMENT AND SUBCONTRACTING
a. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Assignments of any or all rights, duties or obligations of the Contractor under this Agreement will be permitted only with the written consent of the City.
Item Number: 4.
b. Contractor shall not subcontract any portion of the work to be performed under this Agreement without the advance written consent of the City. If the City consents to such subcontract, Contractor shall be fully responsible to the City for all acts or omissions of the subcontractor. Nothing in this Agreement shall create any contractual relationship between the City and subcontractor nor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor other than as required by law.
Section 25. WAIVER
a. No waiver shall be binding, unless executed in writing by the party making the waiver.
b. No waiver of any provision of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any such waiver constitute a continuing or subsequent waiver of the same provision. c. Failure of either party to enforce any provision of this Agreement shall not constitute a waiver of the right to compel enforcement of the remaining provisions of this Agreement.
Section 26. SEVERABILITY
If any one or more of the sentences, clauses, paragraphs or sections contained herein is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate any of the remaining sentences, clauses, paragraphs or sections contained herein.
Section 27. VENUE
All proceedings involving disputes over the terms, provisions, covenants or conditions contained in this Agreement and all proceedings involving any enforcement action related to this Agreement shall be initiated and conducted in the applicable court or forum in Riverside County, California.
Section 28. LITIGATION EXPENSES AND ATTORNEYS’ FEES
In the event any action, suit or proceeding is brought for the enforcement of, or the declaration of any right or obligation pursuant to this Agreement or as a result of any alleged breach of any provision of this Agreement, the prevailing party in such suit or proceeding shall be entitled to recover its costs and expenses, including reasonable attorney's fees, from the losing party, and any judgment or decree rendered in such a proceeding shall include an award thereof. In no instance shall the award of costs and expenses under this section exceed the actual costs and expenses of the City.
Item Number: 4.
Section 29. EXECUTION IN COUNTERPARTS
This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least a copy hereof shall have been signed by both parties hereto. Electronic and facsimile signatures shall be deemed the same as original signatures. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.
Section 30. PROHIBITED INTERESTS
Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement.
For breach or violation of this warranty, the City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of the City, during the term of his or her service with the City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
Section 31. EQUAL OPPORTUNITY EMPLOYMENT
Contractor represents that it is an equal opportunity employer and shall not discriminate against any subcontractor, employee, or applicant (“person”) for employment because of race; denial of family and medical care leave; religious creed (including religious dress and grooming practices); color; national origin (including language use restrictions); ancestry; physical disability or mental disability (including HIV and AIDS); medical condition (cancer and genetic characteristics); genetic information; military or veteran status; marital status; gender, gender identity, and gender expression; sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding); age or sexual orientation. Unless otherwise permitted under the law, Contractor shall not refuse to hire or employ any such person or refuse to select any such person for a training program leading to employment, or bar or discharge any such person from employment or from a training program leading to employment, or otherwise discriminate against any such person in compensation or in terms, conditions, or privileges of employment.
Section 32. TIME OF THE ESSENCE
Time is of the essence in the performance of this Agreement.
Item Number: 4.
Section 33. PRINCIPAL REPRESENTATIVES
a. ____________________, shall be Contractor's Principal Representative and the person responsible for undertaking, managing and supervising the performance of all of the Services for this Agreement. Contractor's Principal Representative's experience, knowledge, capability and reputation were a substantial inducement for the City to enter into this Agreement, and as such, for the purposes of performing the Services, the duties of Contractor's Principal Representative shall not be reassigned, without the express written consent of both parties.
b. ____________________, shall be the Principal Representative of the City for purposes of communicating with Contractor on any matter associated with the performance of the services set forth in this Agreement.
Section 34. NON-LIABILITY OF CITY’S OFFICERS AND EMPLOYEES No officer or employee of the City shall be personally liable to Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to Contractor or to its successor, or for any breach of any obligation of the terms of this Agreement.
Section 35. INTERPRETATION
This Agreement shall not be interpreted against either party on the grounds that one of the parties was solely responsible for preparing it or caused it to be prepared as both parties were involved in drafting it.
Section 36. PROTECTION AND CORRECTION OF WORK
a. Contractor shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Contractor, and the equipment, materials, papers and other components thereof to prevent losses or damages.
b. The performance of services by Contractor shall not relieve Contractor from any obligation to correct any incomplete, inaccurate or defective work at no further cost to the City, when such inaccuracies are due to the fault of Contractor.
Section 37. CAPTIONS AND HEADINGS
The captions and headings contained in this Agreement are provided for identification purposes only and shall not be interpreted to limit or define the content of the provisions described under the respective caption or heading.
Section 38. GOVERNING LAW
Item Number: 4.
The validity of this Agreement and any of its terms or provisions, as well as the rights and duties of the parties under this Agreement, shall be construed pursuant to and in accordance with California law.
Section 39. CUMULATIVE REMEDIES
Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.
Section 40. NO THIRD PARTY BENEFICIARIES
The parties do not intend the benefits of this Agreement to inure to any third party, nor shall any provision of this Agreement be so construed.
Section 41. OTHER GOVERNMENTAL REGULATIONS
To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Contractor and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.
Section 42. REPRESENTATIONS OF PARTIES AND PERSONS
EXECUTING AGREEMENT
a. Each of the parties to this Agreement hereby represents that all necessary and appropriate actions of their governing bodies have been taken to make this Agreement a binding obligation of each of the parties hereto. b. The persons executing this Agreement warrant that they are duly authorized to execute this Agreement on behalf of and bind the parties each purports to represent.
Section 43. SUCCESSORS AND ASSIGNS
The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties hereto.
Section 44. SURVIVAL
All obligations arising prior to any termination of this Agreement and all provisions of this Agreement allocating liability between the City and Contractor shall survive any such termination.
Item Number: 4.
Section 45. USE OF RECYCLED PRODUCTS
Contractor shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the date first written above.
CITY OF DESERT HOT SPRINGS
_____________________________
Daniel Porras, Deputy City Manager
_____________________________
Doria Wilms, City Manager
ATTEST:
_____________________________
Jerryl Soriano, City Clerk
APPROVED AS TO FORM:
_____________________________
Jennifer Mizrahi, City Attorney
NV5 INC
_____________________________
(Name, Title)
N:\DHSO\0001-01 General\Doc\6051
Item Number: 4.
EXHIBIT “A”
SCOPE OF SERVICES
See Attached Proposal
Dated October 20, 2025
Item Number: 4.
SUBMITTED BY
NV5, Inc.
42829 Cook Street, Suite 104
Palm Desert, CA 92211
October 20, 2025
PREPARED FOR
City of Desert Hot Springs
11999 Palm Drive
Desert Hot Springs, CA 92240
PROPOSAL
Bridges Over Water Project
City of Desert Hot Springs
Item Number: 4.
PN: 2650625-0011649.00
October 20, 2025
City of Desert Hot Springs
Attn: Daniel Porras, PE
11999 Palm Drive
Desert Hot Springs, CA 92240
SUBJECT: Bridges Over Water Project
Dear Mr. Porras,
NV5, Inc. (NV5) is pleased to submit our proposal to provide Civil Engineering Services to the City of Desert Hot Springs (City) for its Bridges Over Water Project—an essential initiative aimed at improving flood safety, storm resilience, and year-round roadway access across Indian Canyon Drive and Mission Lakes Boulevard. This project responds directly to the catastrophic flooding caused by Tropical Storm Hilary and the ongoing storm flow breakouts from Morongo Wash, which continue to impact public safety and regional mobility. NV5 understands the urgency and complexity of these challenges and is ready to deliver innovative, durable solutions that address both immediate needs and long-term infrastructure resilience. With this understanding, NV5 brings a proactive, solutions-driven approach to the Bridges Over Water Project and offers the following for the City’s consideration.
WHY NV5?
NV5 is uniquely positioned to support the City in delivering this project with speed, creativity, and technical precision.
We bring extensive experience navigating complex permitting processes and coordinating with agencies such as Caltrans, USACE, FEMA, County of Riverside Flood Control District, and tribal nations—critical partners in this effort. Our professionals specialize in bridge and roadway design, hydrology and hydraulics engineering, water quality services, traffic engineering, surveying, and environmental compliance, and are adept at developing context-sensitive solutions for floodprone desert environments. We understand the importance of balancing safety, function, and aesthetics in infrastructure that serves both practical and community needs. The City can rely on NV5 to meet the schedule and deliver a resilient, high-quality solution that enhances public safety and regional connectivity.
Trusted Partner to the City: NV5 operates with a deep understanding of the City’s staff, procedures, and operational environment, allowing us to consistently deliver services that are both cost- and time-efficient. Notably, our team has been providing engineering design services for the Hacienda Avenue Spa Zone Safety Improvements project since 2023, and has supported the City with Citywide Plan Check Services since 2022 and City Engineering Services beginning in early 2025.
Deep Desert Roots: NV5 has successfully delivered bridge, roadway, and drainage design services in desert regions throughout the southwest, including Lake Havasu City, where we are providing full engineering and environmental services for the Second Bridge and Roadway Project. Our team understands the importance of designing structures that withstand desert conditions while maintaining aesthetic appeal and community alignment. We bring together a nationally recognized bridge design team and a permitting expert subconsultant with local experience specific to the Coachella Valley. In addition to our desert work, NV5 has completed key infrastructure projects in Riverside County, including the Bradley Road Bridge and Murrieta Road Bridge Over Salt Creek for the City of Menifee. These projects addressed critical flooding and access issues and demonstrate our ability to deliver resilient bridge solutions in flood-prone environments.
Team of Infrastructure Experts: NV5 has assembled a team of high-level professionals who will be dedicated to this project. Leading the team is Mark Weaver, PE, SE, a seasoned civil and structural engineer with over 17 years of experience specializing in heavy civil infrastructure, including bridge design and construction. Mr. Weaver has successfully managed multiple bridge projects from concept through completion, overseeing engineering teams to assure structurally sound, cost-effective solutions delivered on schedule. Mr. Weaver will be joined by a team of professionals with specialized expertise in bridge design, roadway engineering, and environmental permitting—each an expert in their field and committed to delivering high-quality solutions tailored to the City’s needs.
COVER LETTER
42829 Cook Street, Suite 104 | Palm Desert, CA 92211 | www.nv5.com | Office: 760.341.3101 | Fax: 949.409.8182 Item Number: 4.
Joining Mr. Weaver and serving as QA/QC Manager is Tim Jonasson, PE. Mr. Jonasson brings over 34 years of experience in public works and infrastructure delivery, with a strong focus on bridge construction and flood mitigation. His deep roots in the Coachella Valley and extensive work with local agencies position him to navigate regional challenges effectively and support resilient, well-integrated bridge solutions for the City.
As Bridge Lead, Kyle Liu, PhD, PE, SE, brings more than 23 years of experience in bridge engineering. Mr. Liu’s portfolio includes complex multi-span structures, seismic design, and post-tensioned systems across California and the western U.S. His technical depth and design oversight will help deliver safe, durable, and cost-effective bridge solutions.
As Roadway/Civil Design Lead, David Niknafs, PE, brings more than 30 years of experience in civil engineering, specializing in roadway planning, design, and drainage improvements. His expertise spans complex corridor projects, utility coordination, and PS&E preparation under Caltrans and local agency standards. With a proven track record of delivering cost-effective, constructible solutions, Mr. Niknafs’ technical depth and leadership will assure safe, efficient, and sustainable roadway designs for the project.
Serving as Survey Lead is Jay Fahrion, PLS, who brings over 43 years of surveying and mapping experience, including more than three decades in the Coachella Valley. Mr. Fahrion’s work includes construction staking for bridge structures and grade separations, and he offers a strong understanding of local topography, agency standards, and environmental conditions. His regional expertise and precision will assure accurate and efficient survey support throughout the project lifecycle.
Roudnding out the team and serving as Stormwater/Water Quality Lead is Jennifer Peterson, PE, CFM, QSD/P, CPESC, LEED AP, who brings 28 years of experience in water resources and stormwater infrastructure. Mrs. Peterson’s work with Riverside County Flood Control and other agencies includes hydraulic modeling, scour analysis, and floodplain mapping for bridge projects. Her deep understanding of regulatory compliance and stormwater design assures resilient, permit-ready solutions tailored to the City’s needs.
In addition to our in-house team of experts, NV5 has included our subconsultant, Terra Nova Planning & Research, Inc., to support the Bridges Over Water Project. For over 30 years, Terra Nova has provided a wide range of urban, land use, and environmental planning services. Their experience spans both public and private sectors, and their systems-based, interdisciplinary approach assures clients receive the services and results they need. Whether designing and processing a community-scale Specific Plan or preparing an environmental analysis, Terra Nova brings the same level of expertise and attention to detail to every project.
Addendum Acknowledgment: We have received Addendum No. 1, dated August 25, 2025, Addendum No. 2, dated September 25, 2025, and Addendum No. 3, dated October 15th, 2025.
Proposal Authorization and Validity: This proposal has been signed by Jeffrey M. Cooper, PE, a company officer authorized to bind the firm.
NV5 looks forward to the opportunity to work with the City and help you achieve your goals and objectives. If you need further information, we may be reached by phone at (760) 341-3101, or electronically at [email protected] and [email protected].
Thank you for your time and consideration.
Sincerely,
NV5
42829 Cook Street, Suite 104 | Palm Desert, CA 92211 | www.nv5.com | Office: 760.341.3101 | Fax: 760.469.4086 Jeffrey M. Cooper, PE
EVP, Chief Operating Officer
Mark Weaver, PE, SE
Project Manager
TABLE OF CONTENTS
Firm Background 01
Relevant Project Experience 02
Project Team &
Organizational Chart 06
Project Understanding &
Methodology 09
Scope of Work 12
Project Schedule 25
Disclosures 27
Required Attachments
Appendix -- Resumes
Cost Proposal Separately Sealed
COVER LETTER
Item Number: 4.
FIRM PROFILE
NV5, Inc. has been providing engineering and consulting services to public and private sectors for more than 75 years, delivering solutions through six business verticals: Testing, Inspection and Consulting; Infrastructure; Utility Services; Environmental Health Sciences; Buildings and Program Management; and Geospatial Technology. With more than 100 offices nationwide and abroad, NV5 has access to over 5,000 employees in a variety of fields who help clients plan, design, build, test, certify and operate projects that improve the communities where we live and work.
Our local team specialize in the design and delivery of infrastructure that meets the unique challenges of the desert environments. We provide engineering design, survey, geotechnical, environmental, and construction management and inspection services for capital improvement projects including roadway and bridge crossings, stormwater and flood control systems, water and wastewater facilities, traffic systems, parks and recreational amenities, and sustainable landscaping.
Our team includes licensed civil, structural, geotechnical, and traffic engineers, construction managers, certified environmental professionals, and experienced public works professionals who understand the complexities of desert hydrology, alluvial fan flow patterns, and extreme weather conditions. We have extensive experience working within municipal government structures and public construction policy, assuring seamless integration with the City’s team. NV5 is committed to delivering resilient, context-sensitive solutions that enhance safety, maintain year-round access, and support long-term community growth in desert regions.
We maintain an extensive history of working with various local agencies.
Throughout the course of completing myriad public works capital improvement projects, our team has demonstrated an unparalleled ability to work well with local agency staff, project stakeholders, engineers and contractors. We are excited about the opportunity to continue to serve the City and are committed to maintaining effective working relationships with your staff, relevant government agencies and project stakeholders.
Company Name
NV5, Inc.
Company Size
500+ employees
(Southern California) /
5,000+ (firm-wide)
Organization Structure
Corporation
(incorporated in California)
Date of Incorporation
1957
Ownership
Publicly traded company
Years in Business
75 years
Address
42829 Cook Street,
Suite 104,
Palm Desert, CA 92211
City of Desert Hot Springs | Bridges Over Water Project NV5 | 1
FIRM BACKGROUND
Item Number: 4.
City of Desert Hot Springs | Bridges Over Water Project NV5 | 2 DATES: 2015 - 2024
REFERENCE: NICK FIDLER, PUBLIC WORKS DIRECTOR, 951.723.3703, [email protected]
RELEVANT PROJECT EXPERIENCE
Bradley Road Bridge
CITY OF MENIFEE | MENIFEE, CA
NV5 provided preliminary design and construction documents for this project to improve Bradley Road between Rio Vista Drive and Potomac Drive within the City of Menifee. This improvement consists of providing an all-weather crossing at Salt Creek in lieu of the existing two-pipe culvert. The improvement is necessary for the surrounding communities that get stranded after a storm event as the roadway gets completely flooded and becomes impassable. This is a safety concern to the senior citizen community because emergency vehicles cannot reach them without having to go through a lengthy detour. NV5 studied four different alternatives, using different storm events. While numerous possibilities could be implemented for different levels of storm events, it became evident, after meeting with Riverside County Flood Control & Water Conservation District staff, that the only acceptable alternatives for them would be those that would not cause objectionable backwater effects. In other words, any alternative that would cause the water surface elevations to rise to a point where the one-foot freeboard to the top of their levees is jeopardized would be rejected. Therefore, given that criterion along with the existing site constraints, we determined that a three-span bridge, approximately 335 feet long would be capable of conveying the 100-year flows within Salt Creek, while maintaining the current freeboard to RCFC&CD’s levee.
RELEVANT EXPERIENCE
Below are NV5’s qualifications and experience demonstrating our proven ability to design roadway and bridge projects that address flood-prone conditions, complex permitting, and multi-agency coordination.
Item Number: 4.
City of Desert Hot Springs | Bridges Over Water Project NV5 | 3
RELEVANT PROJECT EXPERIENCE
Murrieta Road Bridge over Salt Creek
CITY OF MENIFEE | MENIFEE, CA
NV5 is providing engineering design services for the Murrieta Road Bridge Over Salt Creek project. The project will increase traffic capacity traveling north/south along Murrieta Road connecting to Valley Boulevard and improve drainage, as this area frequently experiences flooding during heavy rain. The project is located along Murrieta Road between Park City Avenue and Camino Del Sol Norte and consists of the construction of roadway (widening) and a bridge spanning the length of Salt Creek, approximately 470 feet. The bridge will consist of a 4-lane span with pedestrian sidewalks and a signalized trail crossing. This project will investigate the horizontal and vertical alignment to meet 100-year flood limits.
Services include project management, topographic survey, geotechnical evaluation and report, environmental document preparation, utility coordination, and preparation of final plans, specifications and estimate, and bidding and construction support.
Toro Creek Road Bridge Replacement Project
SAN LUIS OBISPO COUNTY | SAN LUIS OBISPO, CA
After a major storm in 2022–2023 washed out the culvert crossing on Toro Creek Road in San Luis Obispo County, SoCalGas retained NV5 to support the design of a permanent bridge. NV5 conducted detailed surveying, field reconnaissance, and hydrologic modeling using HEC-HMS to estimate peak flows. We developed a HEC-RAS model to analyze bridge hydraulics, delineate floodplains, and determine the 100-year water surface elevation for bridge sizing. Our team evaluated scour risks using FHWA methodologies (HEC-18, HEC-20) and designed countermeasures for abutments, piers, and channel banks following HEC-23 guidance. This work provided critical design parameters to assure hydraulic performance and long-term stability.
DATES: 2022 - CURRENT
REFERENCE: JENNIFER CHRISTOFFERSEN, 951.723.1731, [email protected] DATES: 2023 - 2025
REFERENCE: CHRISTIAN AGUINAGA, PROJECT MANAGER, [email protected] Item Number: 4.
City of Desert Hot Springs | Bridges Over Water Project NV5 | 4
RELEVANT PROJECT EXPERIENCE
Bridge Hydraulics Studies and Reports for Multiple ITD Road Widening Projects IDAHO TRANSPORTATION DEPARTMENT | IDAHO, US
NV5 has been retained by ITD to perform bridge hydraulics studies and prepare reports for multiple road widening projects in accordance with the ITD Bridge Hydraulics Manual (2021). Our scope includes LiDAR and bathymetric surveys, field reconnaissance, hydrologic modeling, and development of 1D and 2D hydraulic models (HEC-RAS, SRH-2D) to evaluate bridge freeboard and hydraulic impacts. We conduct scour analyses using FHWA methodologies, design countermeasures per HEC-23, and prepare comprehensive Bridge Hydraulics Reports with ITD Form 211. Recent studies include US-20 bridges over Fall River and canals, SH-75 over Hiawatha Canal, and US-93 over Kriley Gulch.
Las Encinas Creek Bridge, Bridge No. 57C-0790L
CITY OF CARLSBAD | CARLSBAD, CA
Las Encinas Creek Bridge (Br. No. 57C-0214L) had deteriorated for decades due to its harsh marine environment. In 2005, NV5 performed a structural assessment and recommended replacement. The City of Carlsbad retained NV5 to design the new bridge along southbound Carlsbad Boulevard. With only a five-month construction window and proximity to a State Park, NV5 conducted an alternatives analysis and selected a pre-fabricated arch system as the best solution.
We completed hydraulic analysis, PS&E preparation, and provided construction support. The project was delivered on time in May 2010. To comply with Coastal Commission requirements, NV5 used High Definition Survey (HDS) technology to establish a baseline for rock slope protection and continues monitoring for movement.
Second Bridge and Roadway Project
LAKE HAVASU CITY | LAKE HAVASU CITY, AZ
NV5 is providing complete engineering design services for this new bridge and roadway project. This vital infrastructure project will enhance connectivity from the mainland to the island in support of the growing needs of the Lake Havasu City community. The Second Bridge will help relieve pressure on the iconic London Bridge, which was purchased in 1968 and relocated from London, England to Lake Havasu City. Our services include bridge and roadway design, utility design, traffic engineering, geotechnical engineering, surveying, and environmental services. In addition to the design effort, NV5 will also be responsible for managing the Construction Manager at Risk (CMAR) and providing construction support services. The project is supported by a $35 million line item grant from the State of Arizona for the bridge and roadways, along with an additional allocation of approximately $10 million from Lake Havasu City’s enterprise fund for utility extension. The NV5 team recently completed the 30% design benchmark necessary to submit the project to the US Coast Guard for permitting. Construction is anticipated to commence in the fall of 2026.
DATES: 2024 - CURRENT
REFERENCE: JESS KNUDSON, CITY MANAGER, 928.453.4141, [email protected] DATES: 2008 - 2009
REFERENCE: SKIP HAMMANN, DIRECTOR OF TRANSPORTATION, 760.602.2730 DATES: 2021 - CURRENT
REFERENCE: HERBERT MCDOWELL, HYDRAULICS ENGINEER, 208.334.8540, [email protected] Item Number: 4.
City of Desert Hot Springs | Bridges Over Water Project NV5 | 5
RELEVANT PROJECT EXPERIENCE
Hacienda Avenue Spa Zone Street Improvements
CITY OF DESERT HOT SPRINGS | DESERT HOT SPRINGS, CA
NV5 is providing engineering design services for the City’s Hacienda Avenue Spa Zone Street Improvements project. The improvement project extends from Tamar Drive to the city limits/Long Canyon Road.
The purpose of the project is to provide pedestrian and bicycle safety infrastructure improvements. There are currently no bike lanes along this
1.9-mile segment of Hacienda Avenue. The project proposes to construct 10,341 feet of sidewalks, 9,450 square feet of safety medians, 42 ADA ramps, 8,528 feet of buffered bike lanes, 8,872 feet of standard Class II bike lanes, 99 streetlights, 17 crosswalks, and one intersection safety improvement. The scope of work includes utility coordination; topographic and right-of-way surveys and preparation of base maps, legal descriptions and plats; pavement investigation and recommendations; preparation of preliminary and final plans, specifications and estimates; environmental documentation; and bid and construction support.
On-Call Roadway Construction Inspection Services (No. 08A3848) CALTRANS DISTRICT 8 | SAN BERNARDINO & RIVERSIDE COUNTY, CA NV5 was selected by Caltrans District 8 (Contract No. 08A3848) to provide roadway construction inspection services for transportation projects throughout San Bernardino and Riverside Counties. Improvements include roadway rehabilitation, widening and/or realignment of existing facilities, relocation of existing facilities, and construction of new facilities.
The assigned personnel are responsible for assisting Caltrans personnel with the construction contract administration, engineering inspection, and contract close-out. NV5 monitors the construction activities for compliance with plans and specifications, and assuring a quality end product. The assistant resident engineers representing Caltrans reviews the construction details and helps recommends to Caltrans any required plan deviation and coordinates plant and field inspection. NV5 coordinates work with construction zone enhanced enforcement program (COZEEP).
Cathedral Canyon Bridge over the Whitewater River CEQA/ NEPA/Permitting
CNS ENGINEERS, INC. | CATHEDRAL CITY, CA
Terra Nova was the lead on preparing CEQA and NEPA environmental documents and securing 404 permits, Streambed Alteration Agreements (SBA) and 401 certifications for the future Cathedral Canyon Drive bridge over the Whitewater River in Cathedral City.
The project involved extensive channel work, including additional channel lining and modifications to the channel profile in the vicinity of the bridge. Terra Nova prepared a combined CEQA/NEPA EA for processing through Caltrans/FHWA and the Army Corps of Engineers. We have also secured a Section 1602 SAA from CDFG. Prepared PES, managed jurisdictional delineations, Native American consultations, and inter-agency coordination.
Continued responsibility for annual HMMP monitoring (through 2023).
DATES: 2023 - CURRENT
REFERENCE: DANIEL PORRAS, CITY ENGINEER, 760.507.6059 EXT 109, [email protected]
DATES: 2024 - CURRENT
REFERENCE: MASUD ZAHEDI, 909.665.3444, [email protected] DATES: 2008 - PRESENT
REFERENCE: JAMES LU, 951.687.1005, EXT. 104
Item Number: 4.
SUBCONSULTANTS
ENVIRONMENTAL
TERRA NOVA RESEARCH
& PLANNING, INC.
John D. Criste, AICP
Jay Fahrion, PLS
Doug Boyle, PLS
+ 12 Local Survey Crews
SURVEY
James Miller, PE
Gerald Tom, PE, TE
BenJetta L. Johnson, PE,
PTOE
TRAFFIC
David Niknafs, PE
Vickie Bridenstine, PE
ROADWAY/CIVIL
Kyle Liu, Ph.D., PE, SE
Darab Bouzarjomehri, PE
David Schott, PE, SE
Jack L. Abcarius, PE
BRIDGE DESIGN
PRINCIPAL-IN-CHARGE
Jeffrey M. Cooper, PE
ORGANIZATION CHART
NV5 has assembled a multidisciplinary team with direct, relevant, and recent experience delivering complex infrastructure projects that address flood safety, storm resilience, and bridge design. Our team understands the urgency and technical demands of the Bridges Over Water Project and is equipped with the resources and expertise to provide the City with comprehensive, high-quality services. The following organizational chart outlines key team roles and responsibilities, each aligned with the specific challenges and goals of this project. Resumes of key personnel have been included in the Appendix.
Curt Scheyhing, PE, GE
Paul Cunningham, PE, GE
GEOTECHNICAL
Jennifer Peterson, PE, CFM,
QSD/P, CPESC, LEED AP
Matt Moore, PE, ENV SP,
QSD/P, ToR
STORMWATER/
WATER QUALITY
Wenkai Qin, Ph.D., PE, D.CE
Qiao Zhou, EIT
HYDROLOGY/
HYDRAULICS
PROJECT MANAGER
Mark Weaver, PE, SE
QA/QC MANAGER
Tim Jonasson, PE
Key Personnel
City of Desert Hot Springs | Bridges Over Water Project NV5 | 6
PROJECT TEAM AND ORGANIZATIONAL CHART
Item Number: 4.
City of Desert Hot Springs | Bridges Over Water Project NV5 | 7
PROJECT TEAM AND ORGANIZATIONAL CHART
Experience
17Years’
<1
with Firm
Years
Mark Weaver, PE
Project Manager
Tim Jonasson, PE
QA/QC Manager
Kyle Liu, Ph.D., PE, SE
Bridge Lead
David Niknafs, PE
Civil/Roadway Lead
RESPONSIBILITY &
COMMITMENT
RELEVANT
EXPERIENCE ADDED VALUE
James Miller, PE
Traffic Lead
Jay Fahrion, PLS
Survey Lead
Curt Scheyhing, PE, GE
Geotechnical Lead
Jennifer Peterson, PE, CFM
Stormwater/Water Quality Lead
• Offers proven
leadership in managing
multidisciplinary teams
and delivering complex
bridge projects on
schedule and within
budget.
• Serves as primary point of
contact for bridge design
and structural engineering
tasks.
• Coordinate staffing and
subconsultants.
• Management of project,
team, budget, and
schedule.
• 17 years of civil and
structural engineering
experience specializing
in bridge design and
heavy civil infrastructure.
• Expertise in cast-in-place
and post-tensioned
concrete box girder
bridges, seismic retrofits,
and accelerated bridge
construction methods.
• Proven ability to manage
multidisciplinary teams
and complex projects.
• Deep understanding
of Coachella Valley
environmental conditions
and regulatory
requirements, reducing
risk and delays.
• Serves as QA/QC
Manager ensuring
technical accuracy and
compliance with project
standards.
• Provides strategic
oversight for design
reviews, permitting,
and stakeholder
coordination.
..
• Over 34 years of
experience in public
works and municipal
engineering with
expertise in bridge
construction and flood
protection.
• Extensive knowledge
of Coachella
Valley topography,
environmental
conditions, and agency
coordination.
• Brings deep expertise
in seismic design
and innovative bridge
solutions for challenging
environments.
• Serves as Bridge Lead
overseeing structural
design and QA/QC for all
bridge components.
• Coordinates
with agencies,
subconsultants, and
project stakeholders to
assure compliance with
design standards and
project goals.
• Over 23 years of
experience in structural
and bridge engineering,
specializing in complex
multi-span structures and
seismic design.
• Expertise in cast-in-place
and post-tensioned
concrete box girder
bridges, steel girder
bridges, and accelerated
bridge construction
methods.
• Brings decades of
experience in roadway
and bridge projects
critical to regional
connectivity.
• Serves as Civil/Roadway
Lead ensuring roadway
design integrates
seamlessly with bridge
structures.
• Oversees grading,
drainage, and utility
coordination to
maintain efficiency and
compliance.
• Over 30 years of
experience managing
planning, design, and
construction of public
infrastructure projects.
• Expertise in roadway
design, utility
coordination, and
integration with
bridge and drainage
improvements.
• Brings problem-solving
approach to traffic
design challenges and
constructability issues.
• Leads traffic engineering
design and QA/QC for
roadway and bridge
projects.
• Prepares traffic signal,
signing and striping, and
lighting plans.
• Oversees traffic control
plans and assures
compliance with agency
standards.
• 20 years of traffic
and transportation
engineering experience,
specializing in roadway,
bridge, and multimodal
projects.
• Expertise in traffic signal
design, signing and
striping, lighting plans,
and traffic control for
complex infrastructure
projects.
• Offers comprehensive
expertise in both field
operations and office
deliverables for complex
infrastructure projects.
• Leads survey design and
construction staking for
bridges, pipelines, and
roadway improvements.
• Oversees aerial and
topographic surveys,
utility mapping, and rightof-way documentation.
• Over 46 years of
surveying and mapping
experience, including
boundary surveys, ALTA
surveys, topographic
surveys, and
construction staking.
• Extensive expertise
in preparing and
processing records of
survey, parcel maps,
legal descriptions, and
plats.
• Brings decades of
specialized geotechnical
expertise for complex
bridge and roadway
projects.
• Leads geotechnical
investigations, analysis,
and design for bridge
foundations and
retaining structures.
• Provides scour
evaluations and
mitigation strategies for
bridges over waterways.
• Over 30 years
of geotechnical
engineering experience
focused on bridges
and transportation
infrastructure.
• Expertise in foundation
design for bridges
over waterways,
scour evaluation, and
innovative solutions
for soil and rock slope
stability.
• Brings decades of
specialized expertise in
hydraulic modeling and
stormwater quality design.
• Leads hydraulic modeling
and flow analysis for
stormwater and sewer
systems.
• Reviews and confirms
flows, evaluates model
data, and determines
system capacity.
• 29 years of experience
in water resources
engineering, specializing
in stormwater, wastewater,
potable water, and
recycled water projects.
• Expertise in hydraulic
modeling, scour analysis,
floodplain mapping,
and stormwater quality
management.
• Avenue 416 Bridge
Replacement over Kings
River
• Betty Drive/UPRR Grade
Separation
• Bayfront Blvd Bridge
• Adams Street Bridge
• Eisenhower Drive Bridge
• Avenue 50 Bridge
• Jefferson Street Bridge
• Murrieta Road Bridge
over Salt Creek
• Avenue 50 Bridge
over Coachella Valley
Stormwater Channel
• Second Bridge
• Trona Road Bridge
Repairs
• Memory Lane Bridge
Widening
• Barranca Parkway and
SR-133 Bridge
• Murrieta Road Bridge
over Salt Creek
• Bradley Road Bridge
• Dogwood Bridge Over
Central Main Canal
• Miles Avenue Bridge
• Avenue 50 Bridge at
Coachella Valley Storm
Channel
• Avenue 52/Grapefruit
Boulevard Connector
• RCTD On-Call Bridge
Engineering Contract
• Vista Chino Bridge over
Whitewater River
• Whitewater Cutoff Bridge
Scour Study
• Quarry Road Bridge and
Roadway Improvements
• Bradley Road Bridge
• Cole Grade Road and
Bridge Improvements
QUALIFICATIONS
Experience
34Years’
<1
with Firm
Years
Experience
23Years’
3 with Firm
Years
Experience
30Years’
10 with Firm
Years
Experience
20Years’
4 with Firm
Years
Experience
46Years’
34 with Firm
Years
Experience
30Years’
30 with Firm
Years
Experience
29Years’
29 with Firm
Years
QUALIFICATIONS TABLE
Item Number: 4.
Coachella Valley Stormwater Channel CEQA EIR and NEPA
EA and Regulatory Permitting
City of Desert Hot Springs | Bridges Over Water Project NV5 | 8 Founded in 1984 and headquartered in Palm Desert, California, Terra Nova Planning & Research, Inc. is a full-service land use and environmental planning firm dedicated to creating thoughtful, context-sensitive solutions for communities across Southern California and beyond. With a systems-based, holistic approach to planning, Terra Nova integrates site assessment, market analysis, and infrastructure planning to optimize development outcomes for both single-use and mixed-use projects.
Terra Nova’s multidisciplinary team of experienced urban and environmental planners, supported by technical
experts, delivers a wide range of services including:
• General and Comprehensive Plans
• Specific and Project Master Plans
• Development Site Plans
• Parks and Open Space Planning
• Resort and Golf Course Planning
• Environmental Assessments and Impact Reports
(CEQA/NEPA)
• Biological, Cultural, and Historical Resource
Assessments
• Noise and Visual Impact Analysis
• Transportation, Air Quality, and Climate Change
Planning
• Climate Action Plans and Water Supply Assessments
• Hazardous Materials Surveys and Remediation
• Regulatory Permitting and Ecosystem Conservation Planning Terra Nova’s mission is rooted in sustaining and enhancing the integrity of the whole—community, planet, and individual.
Their commitment to excellence and environmental stewardship has made them a trusted partner in shaping resilient, vibrant, and sustainable communities.
Terra Nova has completed extensive environmental documentation and regulatory permitting for a wide range of infrastructure and transportation projects throughout Southern California. Their experience includes CEQA and NEPA compliance, Clean Water Act permitting, Streambed Alteration Agreements, and coordination with federal, state, and local agencies. Below are examples of relevant firm experience:
• Cathedral Canyon Bridge over the Whitewater River - CNS Engineers, Inc. • CV Link Multi-Modal Transportation Facility - Coachella Valley Association of Governments (CVAG) • Coachella Valley Stormwater Channel Improvements - Coachella Valley Water District • Thousand Palms Flood Control Project - Coachella Valley Water District • Mid-Valley Stormwater Channel - Coachella Valley Water District • Cathedral City Bike Path - Cathedral City
• South Palm Canyon Bridge Replacement Project - City of Palm Springs • Ramon Road Bridge at the Whitewater River - City of Palm Springs • Vista Chino Bridge at the Whitewater River (Special Studies) - City of Palm Springs • Ramon Road Improvement Project - Cathedral City
• Frank Sinatra Drive Widening Project - City of Rancho Mirage • Scott Road Widening Project - Riverside County, City of Murrieta
PROJECT TEAM AND ORGANIZATIONAL CHART
SUBCONSULTANT
Item Number: 4.
City of Desert Hot Springs | Bridges Over Water Project NV5 | 9
PROJECT UNDERSTANDING AND METHODOLOGY
Project Understanding and
Methodology/Approach
Indian Canyon Drive has long been recognized as a critical route, serving as the fastest connection between Desert Hot Springs and Desert Regional Medical Center in Palm
Springs, the only hospital in the western Coachella Valley.
However, during Tropical Storm Hilary in August 2023,
Indian Canyon Drive within the City, along with nearby
Mission Lakes Boulevard, experienced catastrophic
flooding due to overflows from Mission Creek and the
Morongo Wash. Since then, the area has continued to face significant flooding issues. After enduring frequent road closures and costly emergency repairs, the City is now
pursuing a permanent solution by installing new culvert crossings on Indian Canyon Drive and Mission Lakes
Boulevard, and by enhancing the existing Mission Creek
box culvert system.
NV5’s team has extensive experience in developing
similar flood mitigation projects. After a thorough desktop investigation of the project site, history of the project, and initial coordination with our roadway and hydraulic specialists, we have determined that the existing roadway will need to be raised significantly to accommodate the existing undefined channel of Morongo Wash and a series of culverts or equivalent drainage structures will need to be installed below the raised roadway. The flow of Morongo Wash will be guided through the new drainage structures below the raised roadway and year-around access through Indian Canyon Drive and Mission Lakes Boulevard will be established after completion of this project.
WATERWAYS AND EXISTING ROAD CROSSINGS
The Project will span two major waterway systems:
Morongo Wash to the north and Mission Creek to the
South.
Morongo Wash runs diagonally from northwest to
southeast across Indian Canyon Drive and Mission Lakes
Boulevard. It is an alluvial fan system rather than a defined channel, crossing the roadways at multiple locations
and historically causing significant flooding and roadway closures.
At the Mission Creek crossing, the existing culverts
beneath Indian Canyon Drive are significantly undersized, providing minimal flow capacity. During major storm
events, flows are expected to exceed the culvert capacity, resulting in overtopping of the roadway. Based on our
preliminary evaluation, even the culverts currently
constructed are unlikely to accommodate the 100-year
design flow.
Based on NV5’s preliminary hydraulic analysis, the culverts sizes proposed in Michael Baker International’s (MBI,
2020) report titled Flood & Blowsand Risk Assessment
and Improvement Plan for Western Coachella Valley may
not provide adequate capacity for the design flows. At
Indian Canyon Drive crossing Morongo Wash (INCN14),
two Conspan O-Series Bridge Systems, each 5 feet high by 25 feet wide, were proposed to convey the 10-year flow of 6,100 cfs, resulting in velocities of approximately 24 fps or higher beneath the structures. High flow velocities typically lead to scour, the removal of soil around footings, walls and roadway embankments which can result in failure of
the structure or roadway during high storm flows, therefore we recommend larger structures which will reduce the flow velocities.
PRELIMINARY HYDROLOGY AND HYDRAULICS
ANALYSIS
NV5 has reviewed available data and previous H&H
studies within the project area. These include the FEMA Flood Insurance Study (FIS), USGS terrain and hydrologic data, drainage basin delineations, and prior flood risk and road improvement reports prepared by other consultants.
We conducted a preliminary hydrologic analysis using
USGS StreamStats and performed an initial bridge
hydraulic analysis to estimate crossing structure sizes.
Analyses utilized FHWA-approved methodologies, software, and models, and were compared against existing
State Route 62 (CA-62) structures that cross the same
waterways upstream.
Recently constructed Indian Canyon at Mission Creek Culvert approximately 1/2 mile south of the project site
Item Number: 4.
PROJECT UNDERSTANDING AND METHODOLOGY
City of Desert Hot Springs | Bridges Over Water Project NV5 | 10 The figure below illustrates portions of the Morongo Wash and Mission Creek watershed. The FEMA Floodplain
Mapping shown in later sections of this understanding
figure shows that the proposed crossings at Indian Canyon Drive and Mission Lakes Boulevard are located within
FEMA Flood Zone AO, areas characterized by alluvial
fan flooding with 1-3 feet of flood depth and determined velocities (typically sheet flow on sloping terrain).
DESIGN FLOOD FREQUENCIES
The Project is expected to receive state or federal-aid highway funds and/or require FHWA approval. NV5
recommends adhering to FHWA and Caltrans’s current and
forthcoming design guidelines, including the upcoming
Caltrans Structure Technical Policy (STP) 2.6 and Bridge Design Memo 2.6 (currently under expert review, including NV5 engineers). These documents propose the following
hydraulic design criteria for bridge over waterways:
• Design flood: 50-year flood, plus a minimum of 2 feet of freeboard.
• Check flood: 100-year flood must passes through the
structure without contacting the low chord.
• Scour design flood: The discharge creating maximum
scour for events up to the 100-year flood.
• Scour check flood; The discharge creating maximum
scour for events up to the 200-year flood.
Since the design flood frequency was not identified in the RFP, NV5 will coordinate with the City to identify applicable funding sources and the corresponding design objectives and standards.
METHODOLOGIES
Bridge Hydraulics
The hydraulic design for the new culverts at Morongo Wash and the enhancement of existing box culverts at Mission Creek will comply with the criteria outlined above and be conducted in accordance with AASHTO-CA Bridge Design
Specifications (BDS) or design standards approved by the City. Culvert or equivalent drainage structure sizing will be analyzed using FHWA-approved software and models
such as HY-8, HEC-RAS, or SRH-2D. Preliminary screening of conceptual design alternatives will be performed using simplified models, followed by a detailed, advanced bridge hydraulic analysis for the selected preferred alternative(s).
Bridge Scour and Countermeasure Design
Depending on the selected structure type—box culverts,
open-bottom culverts, or bridges—the scour evaluation and countermeasure design, specially designed measures such as rock slope protection or channel lining meant to reduce the effects of scour, will follow guidance from the FHWA Hydraulic Engineering Circulars (HECs), including:
• HEC-14: Hydraulic Design of Energy Dissipators for
Culverts and Channels
• HEC-18: Evaluating Scour at Bridges
• HEC-20: Stream Stability at Highway Structures
• HEC-23: Bridge Scour and Stream Instability
Countermeasures.
• Other relevant FHWA TechBriefs as applicable.
2D Alluvial Fan Modeling
Alluvial fans exist where sediment, sand gravel and
boulders are deposited from upstream watersheds by
fast moving flows into a fan shaped geologic formation.
Multiple alluvial fans converge in the project area into a single large area of alluvial fan materials. These materials complicate the hydraulic analysis because they deposit in Morongo Wash and Mission Creek Watershed
Recently constructed Indian Canyon at Mission Creek Culvert Item Number: 4.
City of Desert Hot Springs | Bridges Over Water Project NV5 | 11
PROJECT UNDERSTANDING AND METHODOLOGY
a large relatively flat area that results in large wide areas of sheet flow over the entire area during heavy storm flows.
A 2D alluvial fan flow model is proposed to simulate the sheet flows in the project area. In addition to supporting the sizing of culverts or equivalent drainage structures, the 2D modeling will be used to:
• Evaluate detailed flood risks within Morongo Wash;
• Investigate potential storm breakout risks and identify mitigation measures;
• Explore regional stormwater detention and diversion
strategies; and
• Analyze alternatives for redirecting stormwater to
Mission Creek.
Among available models (HEC-RAS 2D, SRH-2D, FLO-2D,
and TUFLOW), NV5 proposes using HEC-RAS 2D due to its
distinct advantages. It is freely available, widely supported by FEMA and FHWA, and highly effective for modeling
unconfined, shallow, and variable flow paths typical of alluvial fans. The software integrates seamlessly with
bridge and culvert hydraulics and sediment transport
modules within a single platform. Its graphical interface and GIS compatibility simplify terrain processing, mesh generation, and result visualization. Furthermore, HEC-RAS 2D is well-documented and regularly updated by the U.S.
Army Corps of Engineers (USACE), making it a reliable and defensible tool for regulatory and design studies.
Bridge Design
The most cost-effective solution for this project is to install multiple-cell culverts to provide an adequate hydraulic opening. Key aspects of culvert design including type
and material of culvert, individual culvert size and total opening size/number of boxes, location of culverts,
construction method and constructability, etc., will be determined during preliminary design. It is anticipated that conventional box culvert and bottomless culvert will be competitive solutions. For box culvert, we recommend adopting the Caltrans standard Cast-in-place culvert
design. The Caltrans standard precast box culvert has
smaller opening size (up to 12’ wide) that reduces
flexibility, but fast construction could be a huge benefit.
As for bottomless culvert, there are many prefabricated products available in the market including Conspan
O-series, three-sided or arch type culvert that have been proven to be very cost competitive and aesthetic pleasing.
Other options that may be considered depending on
hydraulic and environmental needs may include multi-span slab bridges which combine several small spans per bridge to achieve a low roadway profile or box girder of precast girder bridges which result in fewer, longer spans, but may require significant raises to the roadway profile.
Side-by-side Multiple-Cell Box Culvert Illustration
Side-by-side Multiple-Cell Bottomless Culvert Illustration FEMA Floodplain Mapping
Item Number: 4.
City of Desert Hot Springs | Bridges Over Water Project NV5 | 12
SCOPE OF WORK
Scope of Work
The following scope outlines the comprehensive
services NV5 will provide to support the City in delivering permanent flood mitigation and roadway improvements
along Indian Canyon Drive and Mission Lakes Boulevard.
This includes project management, engineering design,
environmental compliance, and construction support,
all tailored to meet the City's objectives and regulatory requirements.
PHASE 1. PROJECT MANAGEMENT, MEETINGS, &
COORDINATION
TASK 1.1. PROJECT MANAGEMENT
This includes general management of the project,
management of design activities, scope, schedule and
budget, timely submittal of the required deliverables at each schedule milestone. Preparation and submittal
of monthly invoices and project status reports, and
management of the design team.
TASK 1.2. COORDINATION
General coordination with the City Project Manager
regarding various aspects of the project, and coordination with utility owners and regulatory agencies.
TASK 1.3. FIELD-WALK MEETING
NV5 PM will schedule a meeting with the City Staff and
Discipline leads to meet and review the site conditions.
TASK 1.4. KICK-OFF MEETING
NV5 will schedule and chair a kick-off meeting with
the city to discuss the proposed work plan, schedule,
design standards, and special concerns, and exchange
information such as as-built plans and contact information.
TASK 1.5. MONTHLY PROJECT DEVELOPMENT
TEAM (PDT) MEETINGS
NV5 PM will schedule and chair the monthly PDT meetings with the City PM to review project progress, share
concerns, gather feedback, and coordinate deliverables.
TASK 1.6. COMMENT RESOLUTION MEETING
NV5 PM will meet with the City after each submittal for a one-hour meeting to review the City’s comments.
TASK 1.7. OTHER COORDINATION MEETING
NV5 PM will schedule coordination meetings with the utility companies as required to discuss and resolve conflicts and relocation of the utility in conflict with the design.
TASK 1.8. QUALITY ASSURANCE AND QUALITY
CONTROL
NV5 will use its time-tested Quality Management Plan
(QMP) throughout preparation of the PS&E Package
for this project to assure completeness, accuracy,
and compliance with applicable regulations, codes,
guidelines, and constructability. All deliverables (plans, reports, computations, specifications, quantities, and
cost estimate) will be subject to NV5 Quality Control (QC) process. NV5 designated staff and independent reviewers will conduct quality control (QC) review of deliverables.
Additionally, NV5 will review the plans for discipline
coordination and constructability. NV5 Quality Assurance Manager will conduct a final review of the documents
to assure the process is followed and completed in
accordance with the QMP. All documents will be stamped
by the reviewers and will be certified by the designated Quality Assurance Manager.
PHASE 2. PRELIMINARY DESIGN AND
ALTERNATIVE ANALYSIS
TASK 2.1. FIELD SURVEY
NV5 survey team will Conduct a field survey and
create updated base maps, identifying all site
features, topography, utilities, easements, and existing infrastructure. Basemap will be prepared in Auto CAD Civil 3D and will be provided to design team for their use in design.
2.1.1. Topographic Survey
Conduct photogrammetric topographic survey. The basis of control will be the California State Plane Coordinate system of NAD’83, observed at 2010.00. Elevations will be based on NAVAD88 vertical datum. The survey will be delivered at 40 scale showing one-foot contours and prominent
surface features over the proposed area to U.S. mapping standards. A color Ortho Photo will be provided.
2.1.2. Supplemental Topography
Conduct survey cross sections of at 50’ intervals along Indian Canyon Drive and Mission Lakes Boulevard. locating existing improvements including all visible utilities, existing handicap ramps, curb and gutter and existing driveways.
2.1.3. Right-of-Way Survey
Conduct right-of-way survey along Indian Canyon Drive
and Mission Lakes Boulevard. locating existing survey
monuments to determine the existing right-of-way with the assistance of recorded documents from the city, County of Item Number: 4.
City of Desert Hot Springs | Bridges Over Water Project NV5 | 13
SCOPE OF WORK
Riverside and title reports provided by the client. This Task does not include a Record of Survey. If it is necessary to set right-of-way monuments, then a Record of Survey will be required.
2.1.4. Right-of-Way Legal Description and Plat
Provide Legal Description and Plat for acquisition of all needed right-of-way along Indian Canyon Drive and Mission Lakes Boulevard. It will be the responsibility of the city to provide title reports if necessary. It is estimated that there will be approximately eight acquisitions for this task.
2.1.5. EXMA Base Map and Survey
Prepare EXMA base map showing topographic survey
along with right of way information and existing utilities as provided by record information (from others) and field survey location. NV5 will show existing property lines from existing GIS information from others. The base mapping
will be done at 40 scale.
TASK 2.2. GEOTECHNICAL ANALYSIS AND REPORT
NV5 will provide geotechnical services for the proposed construction of two bridges over the Morongo Wash and
Mission Creek, located in Desert Hot Springs, California. It is understood that the new bridges may consist of multi– span, precast concrete bridge elements (such as Con/
Span arches) supported by shallow or deep foundations
at the abutments and supports. Selection of shallow or
deep foundations will be based on a number of factors
including scour depths, scour countermeasures, and ability to penetrate the soil profile with deep foundations.
2.2.1. Preliminary Foundation Report (PFR)
In preliminary engineering NV5 will review available
geotechnical studies, maps, layout plans, and other readily available information pertinent to project geotechnical design. A geotechnical site reconnaissance and
photographic documentation will be conducted to observe existing conditions and access for future subsurface
investigations. A PFR will be prepared in accordance with Caltrans Foundation Reports for Bridges for type selection and to aid in the alternatives analysis. Preliminary input on grading and pavement design will be provided.
Deliverables: Preliminary Foundation Report (PFR)
2.2.2. Subsurface Investigation
The geotechnical exploration program will consist
of soil borings to investigate soil and groundwater
conditions, and will be coordinated with the City to
obtain an encroachment permit. NV5 will coordinate with environmental and cultural monitors as needed. It is
assumed that the City will provide a no fee encroachment permit and will cover the cost of any stakeholder personnel such as environmental monitors or native American tribal monitors.
Available subsurface utility plans will be reviewed and borehole locations will be marked and cleared through
Underground Service Alert (USA) and screened with
geophysics as an additional precaution.
NV5 plans to drill up to fourteen (14) hollow-stem auger borings to a maximum target depth of 50 feet below
ground surface or refusal. If hollow-stem auger borings consistently reach shallow refusal due to cobbles and
boulders, up to two borings may be replaced by sonic
borings in an effort to penetrate through the oversized obstructions and reach target depths. NV5 has assumed
a maximum of 7 days in the field to complete the borings.
Depending on drilling conditions, fewer than 14 borings may be completed.
The borings will be drilled, sampled and logged under
continuous observation of an NV5 geologist or engineer.
Logging will be performed in accordance with the Caltrans Soil & Rock Logging, Classification, and Presentation
Manual (2022).
Borings will be performed on the roadway or shoulder.
NV5 will attempt to drill outside of the traveled way where feasible and will subcontract to provide traffic control in accordance with California Manual of Uniform Traffic Control Devices during field exploration where drilling outside of the traveled way is not feasible.
Soil samples will be collected at selected depth intervals (typically, every 5 feet) using Standard Penetration Test (SPT) samplers in accordance with ASTM D1586 and
ring-lined Modified California split-barrel samplers in accordance with ASTM D3550. Bulk samples of nearsurface soils and at selected depths, will also be collected from auger cuttings and placed in sealed plastic bags.
SPT drive samples will be obtained using a 2.0-inch
outside diameter and 1.4-inch inside diameter split-spoon sampler without lining. The soils recovered from the SPT sampling will be stored in sealed plastic bags to preserve the natural moisture content.
Modified California drive samples will be collected with a
3.0-inch outside diameter 2.5-inch inside diameter splitbarrel sampler and a 2.4-inch inside diameter cutting shoe. The sampler barrel will be with 18-inches of metal Item Number: 4.
City of Desert Hot Springs | Bridges Over Water Project NV5 | 14
SCOPE OF WORK
rings for sample collection and has an additional length of waste barrel. Stainless steel or brass liner rings for sample collection are 1-inch high, 2.4-inch inside diameter, and 2.5-inch outside diameter. Modified California drive samples will be retained in the metal rings and placed in sealed plastic canisters to prevent loss of moisture.
At each sampling interval, the drive samplers will be fitted onto a sampling rod, lowered to the bottom of the boring, and driven 18 inches or to refusal (refusal defined as
greater than 50 blows per 6 inches) with a 140-lb freefalling hammer free from a height of 30 inches using an energy-calibrated hammer delivery system.
At the completion of the drilling and sampling and the
borings will be abandoned by backfilling the borehole with tamped drill cuttings. Either cold-mix asphalt or rapidset concrete will be used to cover the boring surface for borings if they are drilled on a paved ground surface. Hot patching is not included in this scope.
The following assumptions were made in regards to the
field sampling to be performed as part of this project:
a. Right of entry and encroachment permits will be
provided by the City at no cost.
b. Traffic control will follow MUTCD; site-specific traffic control plans are not required.
c. Permits or coordination with other agencies not
listed above are not included in this scope and fee.
d. Proposed borings will be completed in 7 consecutive
business days. To meet the schedule NV5 assumes
extended work hours will be allowed and work will be
performed between sunrise and sunset on weekdays
(Monday to Friday).
e. Boreholes will be capped with rapid-set concrete or
cold patch asphalt. Saw-cutting, coring, and Hot-mixasphalt (HMA) patching is not included. f. Excess soil cuttings will be spread on the surface
near each drill site.
g. Caltrans review and approval is not required.
2.2.3. Geotechnical Laboratory Testing
The encountered soils will be further examined and tested in the laboratory and classified in accordance with the Unified Soil Classification System following ASTM D2487 and D2488. Field classifications presented on the records will be modified where necessary on the basis of the
laboratory test results. Geotechnical testing of sampled soil materials will be conducted in NV5’s laboratories for soil classification and to evaluate engineering properties.
The testing may include in-situ moisture content and dry density, grain size analysis, Atterberg limits, expansion index, direct shear tests, corrosivity tests - pH, resistivity, soluble sulfate, and chloride content, modified Proctor compaction test, and R-value test. Actual tests will be assigned based on soil conditions encountered and project design needs.
2.2.4. Engineering Analysis and Foundation Report
Based on the results of the field exploration and
laboratory testing programs, NV5 will perform
geotechnical engineering analyses to provide geotechnical recommendations for the project. Our conclusions and
recommendations will be presented in the following report:
Foundation Report (FR): A Draft and Final Foundation
Report will be prepared, in general accordance with
the Caltrans guidance document Foundation Reports
for Bridges, to present the data obtained during field
exploration and laboratory testing, as well as conclusions and recommendations.
Deliverables: Draft and Final Foundation Report
2.2.5. Log of Test Borings (LOTB)
NV5 will prepare Log of Test Borings (LOTB) sheets for the proposed bridge structure in accordance with Caltrans Soil & Rock Logging, Classification, and Presentation Manual (2022). The LOTB will be submitted in CAD and PDF
format.
Deliverables: Log of Test Borings (LOTB)
TASK 2.3. HYDROLOGY AND HYDRAULIC
MODELING
NV5 will analyze up to three (3) conceptual design
alternatives for culvert/bridge crossings.
2.3.1. Field Reconnaissance
NV5 staff will conduct a field reconnaissance with City’s engineers and representatives to document existing site conditions, including watershed characteristics, H&H
features, roadway crossings, and culvert and bridge
structures within and adjacent to the project area (e.g., the CA-62 bridges). One (1) site visit is planned.
2.3.2. Hydrologic Analysis
The Morongo Wash receives stormwater contributions from Big Morongo Creek, Dry Morongo Creek, and local runoff
generated from canyons and within the wash. Based on
NV5’s preliminary estimates, the drainage area of Morongo Wash at the Indian Canyon Drive crossing is approximately Item Number: 4.
City of Desert Hot Springs | Bridges Over Water Project NV5 | 15
SCOPE OF WORK
40 square miles, while the drainage area of Mission Creek is approximately 42 square miles at the crossing.
NV5 will perform a hydrologic analysis in accordance with Riverside County Flood Control and Water Conservation
District (RCF&CWCD) and/or Caltrans methodologies to
determine peak flow discharges and flow hydrographs for multiple design storm events. These results will support the bridge hydraulic study, scour evaluation, and 2D
alluvial fan modeling. Drainage basin delineations will be developed using topographic data collected from
the project survey and supplemented with the publicly
available terrain dataset (e.g., USGS).
The analysis will consider 2-, 10-, 25-, 50-, 100-, and 200- year storm events, and results will be compared against FEMA Flood Insurance Study (FIS) data and other relevant hydrologic studies completed by other consultants for
selected locations and return periods.
Location Hydraulic Study (LHS) and Summary Floodplain
Encroachment Report (SFER) are excluded from this
scope. Per Caltrans policy, these documents are required when a highway project with federal-aid funds or FHWA
approval is located within a base floodplain. If necessary, additional studies with modified culvert/bridge hydraulic analyses can be performed under a separate scope and
fee to satisfy these Caltrans requirements.
2.3.3. Culvert/Bridge Hydraulic Study
Morongo Wash runs diagonally from northwest to
southeast across Indian Canyon Drive and Mission Lakes
Boulevard. It functions as an alluvial fan system rather than a defined channel, crossing the roadways at multiple locations. The figure below shows a site photograph and USGS terrain data near these two crossings. There are no well-defined downstream channels, and in some areas, the roadway is even lower than the wash bottom on both sides.
Therefore, the proposed project improvements are
expected to consist of box culverts or equivalent drainage structures, combined with elevated roadway embankments
to assure year-round roadway access across Indian Canyon Drive and Mission Lakes Boulevard.
A bridge hydraulic study will be conducted to inform the selection of structure type (box culverts, open-bottom
culverts, or other equivalent structures), location, and size, as well as to determine the required roadway embankment elevation needed to prevent flooding while maintaining the necessary freeboard.
Up to three conceptual design alternatives will be
developed as part of this study. Preliminary screening of culvert alternatives will be conducted using FHWA HY-8, a simplified FHWA software for culvert hydraulic design and analysis. The HEC-RAS model will be used for evaluating bridge alternatives and performing a detailed, advanced bridge hydraulic analysis of the selected preferred
alternative(s).
The bridge hydraulic study will calculate flow parameters such as water surface elevations (WSELs), flow depths,
and velocities for multiple design flood events. These
parameters will be used to:
• Estimate culvert conveyance capacity
• Determine bridge and roadway freeboard
• Evaluate scour potential and compute scour depths
• Recommend scour countermeasures, and
• Assess the hydraulic impact of the proposed
structures on Morongo Wash.
2.3.4. Culvert/Bridge Scour Analysis and
Countermeasure Design
NV5 will conduct detailed culvert/bridge hydraulic studies, scour evaluations and countermeasure design, and 2D
alluvial fan modeling for up to two (2) concepts as follows:
Box Culverts
New box culverts are proposed at Indian Canyon Drive and Mission Lakes Boulevard, where they cross Morongo Wash.
While scour typically does not occur within the barrel
itself, there is significant potential for scour at both the inlet and outlet. The culvert barrels, headwalls, wingwalls, and associated appurtenances will be designed to remain hydraulically functional and structurally stable under
design flood conditions.
Given the high flow velocities in the wash (estimated at 6 to 8 feet per second), long-term degradation (LTD) is anticipated. This degradation could lower the wash bed, creating a vertical drop between the culvert inlet/outlet and the adjacent wash bed. In addition, a local scour hole is likely to form immediately downstream of the culvert due to concentrated velocities exiting the culvert.
Culvert outlet scour will be computed using methods
outlined in FHWA HEC-14: Hydraulic Design of Energy
Dissipators for Culverts and Channels. The design scour elevation will account for both LTD and the computed
outlet scour depth, referenced to the pre-scour
downstream bed elevation.
Each box culvert system will include a downstream cutoff wall designed to retain soil and protect the structure, along Item Number: 4.
City of Desert Hot Springs | Bridges Over Water Project NV5 | 16
SCOPE OF WORK
with an energy dissipation and scour countermeasure
system (e.g., a riprap apron) designed for scour design flow conditions. These features will prevent outlet scour from undermining the culvert outlet and cutoff wall. Design procedures and recommendations in HEC-14 will be
followed for energy dissipator and scour countermeasure design.
As a standard design practice, similar countermeasures
will also be provided at the upstream end of the culvert, mirroring those at the downstream outlet. This includes cutoff walls and localized scour protection consistent with FHWA guidance.
Open-Bottom Culverts or Bridges
If bridges, bottomless arches, or still-leg structures are selected, NV5 will evaluate scour depths at abutments and piers (as applicable). Scour analyses will be performed using the methods outlined in FHWA HEC-18: Evaluating
Scour at Bridges and HEC-20: Stream Stability at Highway Structures, accounting for LTD, contraction scour, local scour, and lateral stream migration.
NV5 will use scour estimates to establish minimum design scour elevations for bridge abutments and piers under
the scour design flood and scour check flood (if FHWA
and Caltrans guidelines are followed). The results will inform bridge foundation design and set appropriate scour countermeasure embedment depths.
Scour countermeasures (e.g., riprap aprons) will be
designed to protect the structure and abutment fill from scour, following the guidelines outlined in HEC-23: Bridge Scour and Stream Instability Countermeasures, as
supplemented by relevant TechBriefs, and based on the
selected bridge foundation type.
The culvert/bridge scour analysis and countermeasure
design will be conducted for up to two (2) proposed culvert or bridge alternatives.
2.3.5. 2D Alluvial Fan Modeling
NV5 will develop a HEC-RAS 2D model for the project area and the immediately adjacent regions to simulate alluvial fan sheet flow conditions within Morongo Wash.
The terrain for the model domain will be created using
topographic data collected from the project survey and
supplemented with publicly available terrain datasets.
The land cover layer will be developed using the National Land Cover Database (NLCD). The hydrologic soil groups
will be delineated based on soil data obtained from the Natural Resources Conservation Service (NRCS) and the
RCF&CWCD Hydrology Manual. Precipitation data will be
sourced from NOAA Atlas 14, Volume 6, Version 2. The
infiltration layer will be defined using SCS Curve Numbers (CN) recommended in the RCF&CWCD Hydrology Manual.
The offsite flow hydrographs determined under Task 2
(Hydrologic Analysis) will be applied as inflow boundary conditions at the upstream limits of the model. Using
the rain-on-grid method with NRCS/SCS Curve Number
infiltration parameters within the project area, the model will simulate rainfall–runoff processes, alluvial fan sheet flow behavior, and flood routing. Flood elevations, depths, and velocities will be determined for both existing and proposed conditions.
The results of the 2D alluvial fan modeling can be used to refine the culvert/bridge sizing and roadway design
analyses. More importantly, the model results will be
used to evaluate flood risks within Morongo Wash, assess potential storm breakout risks, and identify flood mitigation measures, including regional stormwater detention,
diversion strategies, and/or redirecting stormwater to
Mission Creek.
This 2D alluvial fan modeling study will be performed
for the existing condition and up to two (2) improvement alternatives.
2.3.6. H&H Report
NV5 will prepare a report summarizing the hydrologic
analysis, culvert/bridge hydraulic study, scour analysis, scour countermeasure design, and 2D alluvial fan
modeling study.
NV5’s fee includes one round of review comments from
the client. Additional review will be billed on a time and material basis.
2.3.7. H&H Meetings, Coordination, and QA/QC
NV5’s H&H team anticipates participating in meetings
totaling 24 hours with the client to discuss findings and recommendations. Additionally, 16 hours are allocated
for coordination with survey, geotechnical, design, and environmental teams. NV5 will conduct quality assurance and quality control (QA/QC) for all deliverables in
accordance with company standards.
PHASE 3. ENVIRONMENTAL COMPLIANCE
TASK 3.1. PROJECT ADMINISTRATION AND
MANAGEMENT
Terra Nova’s project administration procedures are
generally outlined as follows: Upon receipt of a formal Item Number: 4.
City of Desert Hot Springs | Bridges Over Water Project NV5 | 17
SCOPE OF WORK
Notice-To-Proceed (NTP) for the project, a projectspecific work plan shall be developed to strategize the team resources and detailed assignments. The cost
proposal will be finalized. Terra Nova’s work plan will detail services, deliverables, schedule, agency and team member contacts, and responsibility of team disciplines.
Terra Nova’s general project administration task shall
include management and coordination between the City
and agencies, Consultant Team, and other stakeholders.
Project administration will be conducted to ensure timely progress reporting and billing, accurate project record keeping, monitoring of costs, progress, deliverables and adherence to quality standards. Terra Nova will also assist the City in completing the necessary tribal consultations pursuant to AB-52, including drafting consultation letters and participating in consultations, as required.
Internal project coordination meetings shall be conducted monthly through office meetings, conference calls
and exchange of emails, to maintain good project
communication. The Project Development Team (PDT)
meetings shall be kept purposeful and concise.
Schedule Control: During the project development, Terra Nova shall ensure that the environmental and permitting schedule adheres to all contractual requirements. The
schedule shall be constantly updated. Terra Nova will
work closely with the Client and City for the delivery
requirements.
Document Control: All in-coming and out-going design,
analysis, permitting and correspondence materials shall be logged, and filed according to a project-specific document control system.
Accounting and Invoicing Procedures: Terra Nova will
follow general City and Caltrans accounting and billing requirements. All man-hours, direct and indirect costs shall be tracked.
Cost Control: Project costs shall be verified monthly.
In-house tracking will include cost-to-date, and budget remaining to complete by individual task at each invoicing period shall be documented.
TASK 3.2. MEETINGS & COORDINATION
Delivering a successful project requires close coordination among the City, agencies, and all team members. Project coordination will be established by frequent progress
review meetings, video or telephonic conference calls.
Terra Nova will contribute to development of a meeting
agenda. All action items listed in the meeting minutes shall be reviewed in every meeting. Other typical procedures
include preparing monthly progress (billing) reports;
establishing design criteria and project-affected area; posting project issues to all individuals; conducting
biweekly progress review of technical reports and
analysis; mitigating all review comments; and clearing
communication lines to maintain the project schedule and avoid any possible “surprises”.
TASK 3.3. RESEARCH AND DATA COLLECTION AND
DOCUMENTATION
Terra Nova will collect available existing reports, data, asbuilt plans, previous land use and environmental studies, and information relevant to the project from the City of Desert Hot Springs, Riverside County Flood Control &
Water Conservation District (RCFC&WCD), Coachella Valley Conservation Commission (CVCC), Caltrans and other
stakeholders and agencies. Client will review and update record map research including record maps at Desert Hot Springs, RCFC&WCD, APN maps, benchmarks and corner
records.
Client will perform the following data research and
coordination in support of the hydrology, drainage,
floodplain study, and aerial topographic mapping.
Client will gather and perform a thorough review of
available drainage and street plans, drainage studies,
master drainage plans, design topographic maps, aerial
photographs, and other plans and reports relevant to the drainage design of the project. This task also provides for performing and documenting the findings obtained from
interviews with City staff and RCFC&WCD staff regarding drainage deficiencies and flooding history in the study areas.
TASK 3.4. DRAFT & FINAL CEQA INITIAL STUDY/
MITIGATED NEGATIVE DECLARATION
Terra Nova will prepare an integrated City-compliant CEQA Initial Study/Mitigated Negative Declaration based on the preliminary scoping activities set forth in this scope of work. The City CEQA IS/MND shall analyze the Preferred
Project/Proposed Action selected by the City. The Initial Study/Mitigated Negative Declaration shall also include a comprehensive Mitigation Monitoring and Reporting
Program for each category where mitigation is required. It is assumed that the City will adopt a Mitigated Negative Declaration. A screen check draft of the IS/MND shall be provided to the City and engineering team and revised as required prior to transmittal. The City of Desert Hot Springs will be the CEQA Lead Agency and the RCFC&WCD will be
a Responsible Agency, as appropriate. The Department of Fish and Wildlife (CDFW) shall also be a CEQA Responsible Item Number: 4.
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Agency, shall be provided with the opportunity to comment on the IS/MND and shall use the adopted IS/MND to
process and issue a Streambed Alteration Agreement.
The California Regional Water Quality Control Board
(CRWQCB) shall also be a Responsible Agency and shall
use the approved CEQA IS/MND to process and issue a
Section 401 CWA certificate for Non-Native American lands affected by the project.
Task includes preparation of IS/MND transmittal list and document transmittal based on City-approved agency
transmittal list provided to and approved by City Public Works, and surrounding property owner notification
package with a 300-foot radius (per City Public Works).
Terra Nova shall also prepare a Notice of Completion
(NOC) or Notice of Intent (NOI) for transmittal, along
with the Draft IS/MND, to the Riverside County Clerk
and the State Clearinghouse (SCH) for posting for a 30- day period. The use of the CEQA Initial Study/Mitigated Negative Declaration shall go forward once certain that this approach will not be inconsistent with Caltrans NEPA actions (see below).
TASK 3.5. DRAFT & FINAL NEPA CALTRANS
ENVIRONMENTAL ASSESSMENT
Option 1: Terra Nova will prepare an integrated NEPA
Environmental Assessment (EA) based on the approved
PES and in consultation with USACE and Caltrans; said
NEPA EA shall serve both agencies. The NEPA EA may be
required by Caltrans, USACE or both agencies, but by the USACE only if an Individual 404 Permit is required for the project. The NEPA EA shall include a purpose and need
statement, description of project alternatives, discussion of regulatory setting and authority, affected environment, assessment of environmental consequences, and
avoidance / minimization / mitigation measures.
Option 2: Caltrans makes provision for the preparation and use of a combined CEQA/NEPA environmental document
that satisfies both state and federal regulations. Early in the process, terra Nova will confer with the City, Caltrans and responsible agencies and, with City and Caltrans
concurrence, may prepare a combined environmental
assessment.
At the end of the documentation process, Caltrans and
USACE will adopt a Categorical Exclusion (CE) or Finding of No Significant Effect (FONSI) in association with its NEPA function. It is assumed that Caltrans (on behalf of a federal funding agency) will be the NEPA Lead Agency
and USACE will be a Cooperating Agency. Terra Nova shall confer and coordinate with Caltrans, USACE, RWQCB and
CDFW initially and on an on-going basis. This task assumes preparation of a screen check draft, two document
revisions and a Final Draft NEPA EA in conformance with Caltrans QA/QC requirements.
TASK 3.6. ADMINISTRATIVE SUPPORT
Terra Nova will provide a broad range of administrative tasks and support for the various components of the
Terra Nova scope of work. Tasks include coordinating
staff deadlines, tracking technical report due dates,
notice preparation, posting and transmittal, document
transmittal, document transmission and tracking. Admin
support will also organize comment letters and bracket
comment letters and finalize response to comments.
Admin support will also track project-specific costs and expenses.
TASK 3.7. PERMITTING, ENVIRONMENTAL
DOCUMENTS (CEQA/NEPA) & TECHNICAL STUDIES
Terra Nova Planning & Research, Inc. will lead the
environmental documentation and processing, as well as
permitting efforts through the City, Caltrans, the California Department of Fish and Wildlife (CDFW), Regional Water
Quality Control Board (RWQCB) and the US Army Corps of
Engineers. Project will conduct floodplain analyses under the direction of others, which will also be included in the environmental analysis.
Task 3.7.1 Preliminary Environmental Studies
(PES) Form
Terra Nova shall draft the PES form, vet same through
project team, and revise based on Caltrans field review and comment.
Task 3.7.2 Phase I Environmental Site Assessment
Terra Nova and its partner Northgate Environmental will conduct site assessments, including a Phase I hazardous materials assessment of the project site and area of
potential effect. The Phase I ESA will be prepared in
general accordance with 40 Code of Federal Regulations
(CFR) Part 312, Standards and Practices for All Appropriate Inquiry—Final Rule, and ASTM E-1527-21, Standard
Practice for Environmental Site Assessments: Phase I
Environmental Site Assessment Process. The scope of
work for the Phase I ESA will include the following: (1) Reviewing readily available information regarding the
history of the Subject Property, including historic aerial photographs, maps, and other information; (2) Reviewing readily available regulatory agency publications and files, Item Number: 4.
City of Desert Hot Springs | Bridges Over Water Project NV5 | 19
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and discussions with regulatory officials, if applicable; (3) Reviewing environmental lien documents; (4) Interviewing the Subject Property owner, tenants, and others as
appropriate regarding land use at the Property; (5)
Performing a reconnaissance of the Subject Property and near vicinity; (6) Evaluating RECs, developing conclusions, and recommendations, as appropriate; and (7) Prepare
a report and appendices presenting the results of our
investigation.
Task 3.7.3 Air Quality/Greenhouse Gas Study and
Conformity Analysis
Terra Nova shall conduct air quality and greenhouse gas (GHG) analyses of the project, which cover requirements of the City and South Coast AQMD (CEQA), and provide
federal Clean Air Act conformance documentation
for Caltrans. Analysis shall be both quantitative and
qualitative. The assessment will. include quantifying
emissions from excavation and demolition (if any) of
the existing channel, roadway and/or structures, site
preparation and grading, use of construction equipment, haul trips and material deliveries, construction workers commute, and construction activities. GHG emissions
shall also be quantified and analyzed pursuant to
thresholds. Tasks shall include coordinating with agencies, project team, City staff, and others during the project’s environmental review process. If the AQ & GHG Report
concludes that emissions exceed established thresholds
(not expected) then Terra Nova shall identify mitigation measures that will minimize impacts.
3.7.4. Biological Resources & MSHCP Consistency
Analysis
Terra Nova shall contract with WSP USA, Inc. for and
manage the preparation of a biological resource
assessment and MSHCP Consistency analysis. Previous
resource studies conducted on these and nearby lands will also be evaluated, previous management and mitigation
programs reviewed, and the relationship of the project to other approved projects in the washes and vicinity will be assessed. At this time, it is not known whether protocol surveys will be required for this project.
The biological resources assessment shall include a
literature review for the Project site to determine if any sensitive biological resources have been reported in the Project area. As a part of this task, previous biological reports prepared for projects in the vicinity, including recent aerial photographs and other pertinent documents from the consultant's library and project files (e.g., other biological surveys from the general vicinity) were utilized.
Consultant also reviewed the CDFW California Natural
Diversity Database, California Native Plant Society's (CNPS) Rare and Endangered Vascular Plants of California, and
other readily available biological information. As a part of the literature review analysis, readily available previous resource studies conducted for the project site and nearby lands were also evaluated, previous management and
mitigation programs were reviewed, and the relationship of the project to other approved projects in the vicinity was assessed.
A field reconnaissance survey and general habitat
evaluation was conducted at the project site. The
consulting biologists evaluated the suitability of existing habitat on the site to support special-status species. The type(s) of vegetation were characterized, and dominant
plants identified. Human disturbance levels were also
characterized. Field notes included any wildlife species observed or detected on-site and in immediately adjacent areas.
The consulting biologists prepared a biological resources report summarizing the results of the literature review, biological field reconnaissance and findings, which
included recommendations for further biological studies (if necessary). The report described the survey methods employed, presents the results of the fieldwork, assessed the potential for additional sensitive resources to occur on the site, identified regulatory issues related to the resources on the site, and recommended potential
mitigation measures. A draft report was provided to
accompany and support the CEQA IS and permits.
MSHCP Consistency
The City is a “Permittee” under the MSHCP, and the
project-affected roadways and their maintenance and
buildout are “Covered Activities” under the Coachella
Valley MSHCP (CVMSHCP Section 7.2.1). However, all or
most of the project is located within the Upper Mission Creek and Big Morongo Canyon Conservation Area (CA),
and a Joint Project Review will be needed to resolve
MSHCP consistency issues. The project is subject to
“special provisions” set forth in the plan. Mitigation
provided by the MSHCP will be optimized to the greatest extent practicable. The mitigation effects of the Coachella Valley MSHCP shall be maximized.
3.7.5. Jurisdictional Delineation of Water of the
State and US
Terra Nova and its biologists shall conduct a state and federal jurisdictional delineation to establish waters of the Item Number: 4.
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state and of the US. The delineation shall also determine whether and to what extent wetlands or other jurisdictional waters, as defined by State and Federal Regulations,
occur within and/or could be impacted by the proposed
Project. The jurisdictional delineation shall be prepared in accordance with methodology in the USACE 1987
Wetlands Delineation Manual, Arid West Supplement
and applicable definitions in the California Fish and
Game Code. Tasks associated with this effort include
coordination with USACE, CDFW and CRWQCB, and include
(1) review existing literature related to the site including historical topographic maps and aerial photos, National Wetland Inventory Maps, Soil Surveys, and any previous
permit, etc. to determine potential jurisdictional water.
Review preliminary engineering plans for the project to assess potential impacts to waters in the area. (2) Conduct field survey to collect data, evaluate soils, vegetation and hydrologic conditions on the site, and delineate
jurisdictional waters using approved state and federal
methods and collect data using GPS with sub-meter
accuracy. A detailed report with exhibits will be prepared.
3.7.6. Natural Environment Study (NES)
Terra Nova shall draft the NES form, vet same through
project team, and revise based on Caltrans field review and comment.
Task 3.7.7 Historic Property Survey and Cultural
Resources Report
Terra Nova shall contract with CRM TECH for and
manage archaeological and historic property research
and documentation, in conformance with Section 106
guidelines of the National Historic Preservation Act and in accordance with Caltrans' Environmental Handbook
(Volume 2): Cultural Resources. Consultation with Tribes pursuant to AB-52. The project shall include the Area of Direct Effect. Tasks include the following:
a. Contact the City and the local Caltrans office to
discuss any concerns, to review any records or
documents that they may have regarding the
property, and to ensure that we have the correct/
proper Area of Potential Effects (APE) delineated.
b. Digitize the (Direct) APE boundaries into our GIS
mapping program and produce maps of it on
appropriate current and historic-period maps; these
would be used during the records search, historical
background and geomorphological research, Native
American consultation, field survey, and for inclusion
in the reports, as appropriate (the APE map will be
created by others).
c. Conduct a historical/archaeological resources
records search using the California Historical
Resources Inventory and other sources from the
South Coastal Information Center at San Diego;
this will provide us with information regarding the
prehistoric and historic resources of the area (in
terms of both density and types of resources) which
will help us develop a preliminary assessment of the
cultural sensitivity of the APEs.
d. Pursue general prehistorical and historical
background research using ethnographic,
archaeological, and historical literature as well as
early maps to develop the prehistorical and historical
context of the area and for information about
previous land uses and development trends within
and near the APE.
e. Complete geomorphologic literature and map search
to determine the prehistoric/historic landscapes
of the area and possible human use of those
landscapes to help assess the sensitivity of the
subsurface of APE (the vertical APE) for potential
significant buried cultural resources, as required by
the Section 106 process.
f. Request a sacred lands file search from the Native
American Heritage Commission and contact all of
the Native American representatives on the list
supplied by the Commission to see if they have
any knowledge of Native American resources in
and around the project area or have any concerns
regarding the project; follow-up phone calls will be
made to groups that do not reply in a reasonable
time; this will be done according to Caltrans
requirements.
g. As required by Caltrans guidelines, consult with local government officials regarding APE and potential
historic importance.
h. Conduct site-specific historical studies, including
archival research, interviews, and consultations
with local historical societies, historic preservation
groups, and/or other representatives of the local
community concerning the APE, as necessary, to
determine past land uses and owners and to explore
historical associations or important historical events, as required by Caltrans.
i. Conduct a field inspection of the APEs following
standard professional archaeological procedures,
which would include, among other standard
procedures, systematically inspecting the APE,
taking detailed notes, and recording the current
Item Number: 4.
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condition by taking overview photographs.
j. Complete a site record and/or site update for all
resources according to the guidelines set forth by
the California State Office of Historic Preservation
and submit the site record to the South Coastal
Information Center, as required.
k. Since Indian Cayon Road and Mission Lakes
Boulevard (that transects both the Mission Creek
and the Morongo Wash) are more than 45 years old,
we will prepare a De Minimis statement per Section
4F guidelines for the roads, as appropriate.
l. Prepare a draft Historic Property Survey Report
and an Archaeological Survey Report according
to standard Caltrans format and guidelines to
document the findings of the procedures outlined
above, identifying known and potential historic
properties within or adjacent to the APE, evaluating
their historical significance and integrity under
criteria for the National Register of Historic Places
(to the extent possible), incorporate comments
and recommendations from the Tribe(s) (if any),
and recommend subsequent courses of actions
regarding cultural resources, as necessary.
m. Review any comments, plan, and organize responses
to them, and prepare another draft version of the
reports for submission to Caltrans.
n. Review comments from the same and/or different
Caltrans personnel and plan and organize responses
to comments.
3.7.8. Noise Study
A noise analysis shall be conducted to satisfy CEQA and Caltrans/NEPA requirements, and will assess potential
impacts from bridge construction and long-term traffic on nearby sensitive receptors. Other resources, including the City General Plan Noise Study, will also be used. The study shall be prepared in accordance with procedures specified by FHWA in Title 23, Section 772 of the Code of Federal Regulations (CFR) (23 CFR 772) and the Caltrans Traffic Noise Analysis Protocol (Protocol). An Optional Task (need not anticipated and not included in budget) is preparation of a draft and final Noise Abatement Decision Report
(NADR).
3.7.9. GIS Mapping/Spatial Analysis, Graphics,
Exhibits
Terra Nova shall utilize GIS to conduct a variety of spatial analysis tasks, including mapping of jurisdictional waters, establishing boundaries of disturbance, calculating habitat impacts, and similar analysis. This task will also include the development of report graphics and exhibits for
technical documents and in support of presentations and other communications.
Task 3.8. Regulatory Permitting
As is the case with most alterations to streambeds or the removal of discharge of dredge materials in state and
federally designated waters, specific permits are required by state and federal agencies, in this case the CDFW and RWQCB on behalf of the state and the USACE on behalf
of the federal government. Anticipated permits include
a Section 1602 Streambed Alteration Agreement, Clean
Water Act CWA) Section 401 certification and CWA Section 404 dredge and fill permit. Associated tasks are described below.
TASK 3.8. REGULATORY PERMITTING
As is the case with most alterations to streambeds or the removal of discharge of dredge materials in state and
federally designated waters, specific permits are required by state and federal agencies, in this case the CDFW and RWQCB on behalf of the state and the USACE on behalf
of the federal government. Anticipated permits include
a Section 1602 Streambed Alteration Agreement, Clean
Water Act CWA) Section 401 certification and CWA Section 404 dredge and fill permit. Associated tasks are described below.
TASK 3.8.1. CDFW 1602 SAA
Terra Nova shall prepare and process a Streambed
Alteration Agreement (SAA) application as required by
the California Department of Fish and Wildlife and in
conformance with Section 1602 of the Fish and Game
Code. The SAA shall be included in the CEQA IS/MND
document, biological assessment, previously prepared
jurisdictional delineation, project description and analyzed in the IS/MND document. CDFW may issue the Agreement
following City's adoption of the Mitigated Negative
Declaration. Detailed tasks include the following:
a. Provide plant and wildlife survey of the project area, including surveys for federally listed and state-listed species, and an assessment of riparian habitat
(including quantification of riparian habitat);
b. Prepare and submit to CDFW an assessment of
the extent of temporary and permanent streambed
disturbance, within the project area of jurisdictional
streambed delineation;
c. Prepare a written description of the project that
Item Number: 4.
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SCOPE OF WORK
covers the project features and activities and
proposed construction methods in detail, including
location of the activities, project features and
activities, how the activities will be conducted, what
equipment and materials will be needed for the
activities, how access to the site will be achieved,
and the schedule of activities;
d. Prepare maps showing the project site with a clear
project boundary relative to a USGS topographic
quadrangle or aerial photographs, including
landmark information like street names or other
features to identify the location, and include the
USACE delineation information on the maps;
e. Prepare the Section 1602 Streambed Alteration
Notification, along with the applications for RWQCB
Water Quality Certification, a copy of a biological
evaluation (based on the surveys conducted)
including the assessment of riparian habitat (if any)
in the project area, and a copy of any draft (and
ultimately final) CEQA document prepared for the
project;
f. Draft 1602 Agreement letter for use, modification
and approval by CDFW The SAA will be included
in the CEQA document project description and
analysed in the IS/MND document.
Task 3.8.2 ACOE 404 Dredge & Fill Permit and
NEPA Environmental
Terra Nova shall prepare application and supporting
documentation for a dredge and fill permit to be issued by the US Army Corps of Engineers (ACOE) under Section
404 of the federal Clean Water Act. Work product shall
include the completed application package and draft
NEPA environmental assessment, as well as the Draft
Public Notice, draft NEPA Alternatives Analysis (if required) and Habitat Mitigation and Monitoring Program (if
required). Terra Nova shall also facilitate the processing of the 404-permit through the ACOE and permitting will
be coordinated with the Coachella Valley Conservation
Commission (CVCC). It is possible, but is not assumed,
that the project may gain permit coverage under the 404 Nationwide Permit provisions, which would somewhat
streamline the 404-permit process. However, the general threshold is a maximum of ½-acre of disturbance to waters of the US (WOTUS). Therefore, whether the project will
qualify for a nationwide 404 permit will depend on the
extent of such disturbance.
Task 3.8.3 Clean Water Act Section 401
Certification
Terra Nova shall prepare and coordinate the assembly of application materials and supporting documentation for
project certification by the California Regional Water Quality Control Board (CRWQCB) under Section 401 of the federal Clean Water Act. Work product includes 401 application.
Terra Nova shall coordinate project engineer's provision of SWPPP report, which includes Best Management
Practices, as part of the 401 process.
PHASE 4. CONSTRUCTION DOCUMENTS
TASK 4.1. PRELIMINARY ENGINEERING (35%
DESIGN) - 1ST REVIEW
Based on initial input from the City and approval of the concept design NV5 will develop 35% design drawings
per the requirements of the RFP. As part of this task Will conduct the following:
4.1.1. Pre-design Meeting
NV5 PM and selected discipline leads will meet with City staff to clarify design objectives for Bridges Over Water Project, including site constraints, potential utility conflicts, and ADA compliance.
4.1.2. Develop 35% design Drawings
NV5 upon approval of the selected design concept, will
begin preparation of the 35% Design Documents which
will include Title sheet, Key map, sheet index, typical sections, Vertical and Horizontal controls, base map with topographic data, existing utilities, roadway plan and
profiles, centerline geometry (vertical and horizontal data) for the design speed specified by the City standards for the two-way two-lane undivided roadway. The plans will
also include existing utilities, and proposed drainage
facilities including culverts. These plans will be prepared per the requirements of RFP and in accordance with
Caltrans Highway Design Manual, the City of Desert Hot
Spring Standard Plans, and Flood Control and Water
Conservation Standards. Plans will be prepared in AutoCAD Civil 3D 2025 with appropriate scale for roadway design.
All deliverables will be subject to NV5 QA/QC process,
and upon completion will be submitted to the City and
stakeholders for their review and comments. NV5 proposes up to two "concept review" cycles including revisions
and re-submittal prior to final approval and authorized to proceed to the next stage.
4.1.3. Outline Specifications
NV5 will provide a list of intended Standard Special
Provisions, per Standard Specifications (Greenbook,
or Caltrans) with Numbers and titles of the additional
sections to be written.
Item Number: 4.
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PROJECT UNDERSTANDING AND METHODOLOGY
4.1.4. Preliminary Quantities and Opinion of
Probable Construction Cost
NV5 will perform preliminary quantity calculations and
prepare a Preliminary Opinion of Probable Construction
Cost. NV5 will use city (if available) or CALTRANS unit Prices.
35% Design Deliverables: 35% design Plans, Outline
Specifications and Engineer’s Estimate
TASK 4.2. PRELIMINARY ENGINEERING (35%
DESIGN FINAL ENGINEERING 65% DESIGN – (2ND
REVIEW)
NV5 team will review the City's 35% design comments and will meet with the city for a comment resolution meeting. 35% design review comments will be addressed and
incorporated into the 65% design documents. NV5 will
continuously communicate and coordinate with the City
and stakeholders throughout the 65% design phase to
keep them abreast of the progress, and for any required decisions by the city. The 65% plans will include drawings for Civil, Drainage, Water Quality, Erosion Control, Traffic Signal plans, Traffic Signing and Striping, Street lighting, optional traffic control plan. NV5 will advance the hydraulic design to 60% design level. NV5 will prepare a SWPPP and a Transportation WQMP. The 65% design drawings will be
prepared per the requirements of the RFP.
4.2.1. Preparation of Design Drawings:
These drawings will include plans from disciplines as listed below:
Civil
• Title Sheet including Key Map and Sheet Index
• General and Specific Notes
• Horizontal and Vertical Control
• Typical Roadway Sections
• Demolition Plans
• Street Improvement Plans (Plan and Profile up to 8
sheets) This will include grading.
• Driveway Plans
• ADA Ramp Details
• Civil /Construction Details
• Erosion Control Notes and Plans
• Roadway Cross Sections at 25’ interval
Drainage
• Storm Drain Plan and Profile (Culverts)
• Storm Drain Details (Culvert Details)
Traffic
• Traffic Signal plans
• Traffic Signing and Striping
• Street Lighting
• Traffic Control Plans (Optional)
Structural
• General Notes
• General Layout
• Typical Sections
• Construction Sequence
• Structural Excavation/Backfill Details
• Foundation Layout
• Wingwall and Headwall Layout
• Miscellaneous Details
4.2.2. Water Quality (SWPPP and Post
Development WQMP) - NOT REQUIRED
4.2.3. Specifications
NV5 team will prepare a Draft Outlined Technical
Specifications per requirements of the RFP for submittal to the city and Stakeholders for their review and comments.
The draft outlined Technical Specifications will be prepared in Microsoft Word per the City’s approved format. (It is assumed the city will provide their model boiler plate and sample special provisions, in word format). As part of this task, NV5 will prepare a preliminary bid schedule for the city and Stakeholders review.
4.2.4. Quantities and Opinion of Probable
Construction Cost
NV5 will use the pay items identified in the preliminary bid schedule to prepare quantities and the Preliminary Opinion of Probable Construction Cost. NV5 will use City or Caltrans Pay item unit costs for preparation of this Estimate.
4.2.5. Perform QA/QC
NV5 Design Team will review all deliverables prior to
submittal.
4.2.6. Updated Schedule
NV5 will prepare and submit an update schedule.
65% Design Deliverables:
• 65% Design Plans, Specifications, Quantities and
Engineer’s Estimate
• Final Drainage Report
• Final Geotechnical Report
• SWPPP, WQMP
Item Number: 4.
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PROJECT UNDERSTANDING AND METHODOLOGY
• An Updated Schedule
• Public Outreach Exhibits
TASK 4.3. FINAL ENGINEERING 90-100% DESIGN:
3RD REVIEW
4.3.1. Design Drawings
Upon receipt of 65% design comments from the City and
Stakeholders; NV5 team will review and meet with the City PM for a comment resolution meeting. NV5 will address
and update plans and design documents accordingly. The
drawings will be advanced to the 90-100% design level
by adding additional details, notes and other pertinent and required information. The drainage and geotechnical report will be finalized. The 65% plan sheets will be
updated and included in the 90-100% design drawings.
4.3.2. Water Quality (SWPPP and Post
Development WQMP) - NOT REQUIRED
4.3.3. Specifications
NV5 team will prepare Final Specifications (Technical
Special Provisions) per requirements of the RFP for
submittal to the city and Stakeholders for their review and comments. The draft outlined Technical Specifications
will be prepared in Microsoft Word per the City’s approved format. (It is assumed the city will provide their model boiler plate and sample special provisions, in word format).
As part of this task, NV5 will prepare a preliminary bid schedule for the city and Stakeholders review.
4.3.4 Quantities and Opinion of Probable
Construction Cost
NV5 will use the pay items identified in the preliminary bid schedule to prepare quantities and the Preliminary Opinion of Probable Construction Cost. NV5 will use City or Caltrans pay item unit costs for preparation of this Estimate.
4.3.5. Perform QA/QC
NV5 Design Team will review all deliverables prior to
submittal.
4.3.6. Updated Schedule
NV5 will prepare and submit an update schedule.
90-100% Design Deliverables:
• 90-100% Design Drawings, Specification, Quantities,
and Engineers Estimate
• Final Drainage Report
• Final Geotechnical Report
• Final Structural Calculations
• An Updated Schedule
• Environmental documents
TASK 4.4. FINAL ENGINEERING (MYLARS)
Upon receipt of 90-100% design comments from the City
and Stakeholders; NV 5 team will review and meet with
the City PM for a final comment resolution meeting. NV5 will address and update plans and design documents
accordingly. The drawings will be advanced to the and
prepared on Mylar with engineers of the records and
discipline leads signature.
Final PS&E Design Deliverables:
• Signed Mylar Plans
• Sign Specifications
• Final Drainage Report
• Final Geotechnical Report
• Final Signed Structural Calculations
• Final Environmental Documents
PHASE 5. BID AND CONSTRUCTION SUPPORT
TASK 5.1. BID SUPPORT
The City will advertise the project for bidding and distribute the plans to prospective bidders. The City’s project
coordinator will be the designated person to receive
contractor inquiries. NV5 will assist the City as requested during bidding. As part of this Task, NV5 will:
• Submit to the City for review and approval addenda
deemed necessary.
• Prepare addendum drawings and other documents to
clarify scope of work to be bid upon. Addenda will be
prepared in a format that would only require addition
of a cover letter. Addenda will be stamped and sealed
with Consultant and subconsultant’s license numbers
and/or signed in accordance with the California
Business and Professions Code.
• Provide timely assistance with responding to inquiries from potential bidders during the advertising process.
• Assist City in evaluating the bids received to identify and explain significant differences, if any, between
engineer’s estimate and the low bid.
TASK 5.2. CONSTRUCTION SUPPORT
NV5 will be available to assist the City during construction and provide engineering support services. Engineering
support services during construction include the following:
Item Number: 4.
City of Desert Hot Springs | Bridges Over Water Project NV5 | 25
PROJECT UNDERSTANDING AND METHODOLOGY
5.2.1. Attend Pre-Construction Conference
NV5 will attend the project pre-construction meeting
and prepare a check list of pertinent items of work and construction questions critical to the proper construction of the project to be discussed at the pre-construction
meeting.
5.2.2. Assistance with Contractor Submittals
NV5 will assist the City during construction by checking contractor shop drawings, reviewing materials submittals, clarifying drawings, and generally assisting the City to assure that the project is constructed in accordance with the plans and specifications. Shop drawing submittal
reviews will be completed within two weeks of receipt by City unless a longer time period has been specified in the Specifications.
5.2.3. Technical Support for Contractor RFI’s and
Change Orders
NV5 will provide advice and technical support to the
City for contractor Requests for Information (RFI’s) and Construction Change Orders (CO’s).
5.2.4. As-Builts
NV5 will review and sign as-builts after completion of
construction.
WORK PERFORMED BY CITY
• Provide a City representative to act as the city’s
project manager and main point of contact throughout
the design of the project.
• Attend and participate in meetings with NV5 and other agencies as required.
• Loan or provide copies of as-built plans, bridge
reports and other reports or documents to NV5, as
may be available or deemed necessary.
• Review questions submitted to the City by NV5
and render decisions pertaining thereto in a timely
manner.
• Provide the City’s standard title sheet, legend, and
title block for plans in AutoCAD Civil 3D, version 2022 or later.
• Provide examples of acceptable drafting format and
reproducible standards.
• Sign letters to utility companies identified by NV5 to be in conflict
• Provide property appraisal and acquisition services for right-of-way and temporary construction easements
required for the Project.
• Pay all fees for required agency reviews and permits. • Provide City Standard Special Provisions to be edited as appropriate by NV5.
• Provide City’s “Boilerplate” special provisions to create a complete set of special provisions to include in the
book titled “Specifications” which includes the notice
to bidders, agreement, proposal, etc.
• Advertise the project, hold the bid opening, process
the bids received, and award the construction
contract.
• Arrange and pay for the reproduction costs incurred by the printing of the final contract documents and any
addenda thereto.
• Distribute any required addenda to bidders.
• Provide all bidders’ RFCs to the CONSULTANT in a
timely manner and publish responses thereto.
• Provide construction contract administration and
oversight either directly, or via separate contract with NV5 or another qualified consultant. Services shall
include, but may not be limited to:
○ Conduct the pre-construction conference
○ Issuing the Notice to Proceed to the contractor
○ Authorizing and making progress payments
○ Authorizing and issuing contract change orders
○ Authorizing supplemental fund payments
○ Accepting the Project and issuing the Notice of
Completion
○ Perform primary construction oversight, inspection,
and testing.
○ Provide all contractor submittals and grant final
approval thereto.
○ Provide all construction inspection and material
testing
• Provide all contractor RFIs and publish responses
thereto.
• Prepare as-built plans
• Provide translation services if necessary to facilitate meetings with members of the public.
• Review and return comments on reports within ten
(10) business days of receipt from NV5.
• Review and return comments on PS&E within twenty
(20) business days of receipt from NV5.
Item Number: 4.
SECTION 7: REQUIRED CERTIFICATIONS
City of Desert Hot Springs | Bridges Over Water Project NV5 | 26
PROJECT SCHEDULE
ID Task Name Duration Start Finish Predecessors Resource Names 1 PHASE 1 - PROJECT MANAGEMENT, MEETINGS, COORDINATION 46 mons Mon 10/13/25Fri 4/20/29 2 PHASE 2 - PRELIMINARY DESIGN AND ALTERNATIVE ANALYSIS 240 days Mon 10/13/25Fri 9/11/26 3 Field Survey 3 mons Mon 10/13/25Fri 1/2/26 1SS
4 Geotechnical Analysis and Report 9 mons Mon 10/13/25Fri 6/19/26 1SS 5 Hydrology and Hydraulic Modeling 12 mons Mon 10/13/25Fri 9/11/26 1SS 6 PHASE 3 - ENVIRONMENTAL COMPLIANCE 24 mons Mon 11/24/25Fri 9/24/27 1SS+30 days 7 PHASE 4 - CONSTRUCTION DOCUMENTS 400 days Mon 11/24/25Fri 6/4/27 8 Preliminary Engineering (35% Design - 1st Review) 5 mons Mon 11/24/25Fri 4/10/26 3SS+30 days,4SS+30 days,5SS+30 days 9 Preliminary Engineering (65% Design - 2nd Review) 9 mons Mon 4/13/26Fri 12/18/26 8 10 Final Engineering (90-100% Design - 3rd Review) 4 mons Mon 12/21/26Fri 4/9/27 9 11 Final Engineering (Mylars) 2 mons Mon 4/12/27Fri 6/4/27 10 12 PHASE 5 - BID AND CONSTRUCTION SUPPORT 400 days Mon 9/27/27Fri 4/6/29 13 Bid Support 2 mons Mon 9/27/27Fri 11/19/27 11,6
14 Construction Support 18 mons Mon 11/22/27Fri 4/6/29 13 Qtr 3 Qtr 4 Qtr 1 Qtr 2 Qtr 3 Qtr 4 Qtr 1 Qtr 2 Qtr 3 Qtr 4 Qtr 1 Qtr 2 Qtr 3 Qtr 4 Qtr 1 Qtr 2 Qtr 3 Qtr 4 2026 2027 2028 2029
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
Project: 2025 10-13 Schedule
Date: Mon 10/13/25
Project Schedule
Item Number: 4.
City of Desert Hot Springs | Bridges Over Water Project NV5 | 27
DISCLOSURES
DISCLOSURES
NV5 does not have anything to disclose to the City.
Item Number: 4.
City of Desert Hot Springs | Bridges Over Water Project NV5
REQUIRED ATTACHMENTS
Attachment 3 — Insurance Requirements
Acknowledgement
"The undersigned hereby acknowledges that they have reviewed the insurance requirements set forth in the Request for Proposals for the Skyborne Park Design Project and confirms that they will provide the required insurance certificates and endorsements upon award of contract.
Name of Firm: ___________________________________
Authorized Representative: ___________________________________ Signature: ___________________________________
Date: ___________________________________
NV5, Inc.
Jeffrey M. Cooper, PE
10/20/25
Item Number: 4.
City of Desert Hot Springs | Bridges Over Water Project NV5
REQUIRED ATTACHMENTS
Attachment 4 — Non‐Collusion Affidavit
"I, ___________________________________, being first duly sworn, depose and say that I am the (Title) ___________________________________ of (Firm Name) ___________________________________, the party making the foregoing proposal, that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived, or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from proposing; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any other proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract or anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted their proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, proposal depository, or to any member or agent thereof, to effectuate a collusive or sham proposal, and has not paid, and will not pay, any person or entity for such purpose.
Executed under penalty of perjury under the laws of the State of California.
Name of Firm: ___________________________________
Authorized Representative: ___________________________________ Signature: ___________________________________
Date: ___________________________________
NV5, Inc.
Jeffrey M. Cooper, PE
10/20/25
Jeffrey M. Cooper, PE
EVP/COO NV5, Inc.
Item Number: 4.
Attachment 5 — Addenda Acknowledgement
"The undersigned acknowledges receipt of the following addenda to the Request for Proposals for the Skyborne Park Design Project. Failure to acknowledge all addenda may cause the proposal to be considered non-responsive.
Addenda Received (initial all received):
[ ] Addendum No. 1
[ ] Addendum No. 2
[ ] Addendum No. 3
[ ] Other: ___________________________________
Name of Firm: ___________________________________
Authorized Representative: ___________________________________ Signature: ___________________________________
Date: ___________________________________
City of Desert Hot Springs | Bridges Over Water Project NV5
REQUIRED ATTACHMENTS
Bridges Over Water
NV5, Inc.
Jeffrey M. Cooper, PE
10/20/25
Item Number: 4.
REQUIRED ATTACHMENTS
City of Desert Hot Springs | Bridges Over Water Project NV5 Item Number: 4.
REQUIRED ATTACHMENTS
City of Desert Hot Springs | Bridges Over Water Project NV5 ADDENDUM No. 2
REQUEST FOR PROPOSAL
BRIDGES OVER WATER PROJECT
September 24th, 2025
The following is for clarification or changes to the Request for Proposal – Bridges Over Water Project.
1. PROPOSAL SUBMITTAL DATE EXTENDED to Proposals Due Monday October 20, 2025, by 5:00PM
Thank you,
Daniel Porras, P.E.
Deputy City Manager
Receipt of this addendum shall be submitted with your bid by signing below. YOUR PROPOSAL WILL BE DISQUALIFIED IF THIS ADDENDUM NO. 2 IS NOT SIGNED AND SUBMITTED WITH YOUR PROPOSAL.
______________________________________________________________________ Proposer’s Signature
Item Number: 4.
City of Desert Hot Springs | Bridges Over Water Project NV5 | 6
REQUIRED ATTACHMENTS
ADDENDUM No. 3
REQUEST FOR PROPOSAL
BRIDGES OVER WATER PROJECT
October 15th, 2025
The following are responses to questions that have been submitted regarding the Request for Proposal – Bridges Over Water Project.
1. Do “Resumes” count as part of the total maximum 30 pages? a. Resumes do not count as part of the total maximum 30 pages, they can be submitted as appendix.
2. The RFP mentions “water-efficient landscape”. Where is landscaping proposed.
a. This was a typo no landscaping for this project.
3. Indian Canyon is classified as a Secondary II roadway and the typical section does not show any raised median for landscaping. a. No raised median for landscaping is planned for this project
4. Mission Lakes is classified as Collector with no landscaping either. a. No raised median for landscaping is planned for this project
5. Will you make available the construction documents for the newly constructed water crossing on Indian Canyon south of Mission Lakes, and the paving project on each side of the crossing?
a. Yes plans will be provided
6. Will you make available any of the Hydrology/Hydraulics and Geotechnical reports associated with the Indian Canyon water crossing? a. The Indian Canyon/ Mission Creek water crossing was designed and constructed as emergency re-construction, therefore limited hydrology report will be available, but will be provided. All geotechnical reports will be provided.
7. Was any LOMR or CLOMR prepared in association with the Indian Canyon water crossing?
a. No
Item Number: 4.
City of Desert Hot Springs | Bridges Over Water Project NV5 | 7
REQUIRED ATTACHMENTS
8. Will materials testing be part of the scope for this RFP (using a Geotech subconsultant) or will it be provided by a City Geotech? a. No City Geotech, please include materials testing as part of proposal.
Thank you,
Daniel Porras, P.E.
Deputy City Manager
Receipt of this addendum shall be submitted with your bid by signing below. YOUR PROPOSAL WILL BE DISQUALIFIED IF THIS ADDENDUM NO. 3 IS NOT SIGNED AND SUBMITTED WITH YOUR PROPOSAL.
______________________________________________________________________ Proposer’s Signature
Item Number: 4.
City of Desert Hot Springs | Bridges Over Water Project NV5 | 8 SECTION XX: HEADER
APPENDIX
Item Number: 4.
CONTACT INFO
[email protected]
EXPERIENCE
17 years
EDUCATION
M.S. Structural
Engineering & Mechanics
of Materials
B.S. Civil Engineering
LICENSES/CERTIFICATES
Structural Engineer (CA)
No. S6424
Civil Engineer (CA)
No. C79235
FHWA Safety Assessment
of In-Service Bridges
(SNBI)
CAL OSHA Confined Space
Entrant, Attendant &
Supervisor
CalOES Safety Assessment
Program Trainer/
Coordinator
AFFILIATIONS
ACEC State Director –San
Joaquin Valley Chapter
ASCE Fresno Branch –
Past President
ASCE Fresno YMF – Past
President
CSU Fresno Lyles College
of Engineering Alumni
Association – Past
President
Project Experience
North Fork Road Bridge Over San Joaquin River
COUNTY OF FRESNO | FRESNO, CA
Project Manager. Mr. Weaver served as Project Manager for the design of a new multi-span bridge over the San Joaquin River to accommodate emergency services during major storm and fire events and provide a crucial secondary crossing for emergency evacuation of the local community. Historically plagued by flooding, including overtopping of Friant Dam located immediately upstream of the bridge, the historic Pollasky Bridge was destroyed during construction of the existing bridge. While dam management processes were changed in the aftermath of the destruction of the Pollasky Bridge, Friant Dam was again overtopped during storms in the winter of 1997 leading to destruction of the roadway embankments and undermining of footings due to scour. The new bridge is designed to span over the entire FEMA and Central Valley Flood Protection Board floodway and incorporate foundations that are designed to be resilient to scour during flood flows.
Floradale Avenue Bridge Over Santa Ynez River
COUNTY OF SANTA BARBARA | SANTA BARBARA COUNTY, CA
Assistant Project Manager. Mr. Weaver served as Assistant Project Manager for the design of a new box girder bridge structures spanning over the Santa Ynez River near Lompoc, California. The existing bridge had long faced scour issues due to flash flooding of the Santa Ynez River. Additionally, the bridge serves as a critical secondary crossing for the Federal Correctional Complex located immediately north of the bridge, the City of Lompoc located south of the bridge as well as the nearby Vandenberg Space Force Base which uses the bridge as a secondary crossing to transport rockets and launch vehicles to launch pads located south of the Santa Ynez River. The new bridge incorporated a box girder approximately 580 ft long with large diameter piles designed to accommodate scour in excess of 20 ft during major flood events. The project also incorporated extensive rock slope protection to protect the bridge and roadway approaches during flood events to ensure this secondary access remains accessible during and after major storms.
Cartmill Avenue Interchange at SR-99
CITY OF TULARE | TULARE, CA
Assistant project manager for the design of a new interchange over State Route 99 in Tulare. Project includes the replacement of existing T-girder bridge with a cast-in-place posttensioned concrete box girder bridge approximately 253-foot long by 128-foot wide and approximately 1,000 lineal feet of Type 1 and MSE retaining walls.
Avenue 416 Bridge over the Kings River
COUNTY OF TULARE | TULARE, CA
Project Engineer for the replacement of the existing 23-span, 850-foot long bridge.
Originally programmed as a seismic retrofit project, a complete bridge replacement alternative was justified through a life cycle cost analysis. The replacement bridge will
MARK WEAVER, PE, SE
Project Manager
Mr. Weaver brings over 17 years of experience in civil engineering, specializing in heavy civil infrastructure projects. He oversees multiple projects from preliminary design through construction, manages engineering teams, and assures schedules and budgets are met.
City of Desert Hot Springs | Bridges Over Water Project NV5
RESUMES
Item Number: 4.
be a new state-of-the-art structure that is significantly wider than the existing structure (four lanes and a median versus two existing lanes) to accommodate traffic projections and the widening of Avenue 416.
Betty Drive Overhead
CITY OF GOSHEN | GOSHEN, CA
Project engineer for the Betty Drive/UPRR Grade Separation project. Located adjacent to a busy railroad interchange point between the Union Pacific Railroad (UPRR) and the San Joaquin Valley Railroad (SJVRR), the Betty Drive/UPPR Grade Separation replaced the existing at-grade intersection, providing a designated truck route from State Route 99 (SR99) to Road 80 and the northern portion of the Visalia Business Park. The project was funded through the States HighwayRailroad Crossing Safety Account (HRCSA), the local Tulare County Measure R sales tax, and contributions from the City of Visalia.
Sierra Avenue Bridge at Delta-Mendota Canal Seismic Retrofit CITY OF FIREBAUGH | FIREBAUGH, CA
Project manager for the seismic retrofit of the Sierra Avenue Bridge over the Delta-Mendota Canal and approach roadway.
Supplemental cast-in-drilled-hole piles with pile caps were installed behind the existing abutments. By keeping the retrofit work behind the abutments and thus out of the canal, environmental impacts were minimized and impacts to the critical Delta-Mendota Canal were eliminated.
Bayfront Boulevard Bridge
CITY OF BAYFRONT | BAYFRONT, CA
Assistant Bridge Engineer for the design of a two-span cast-in-place post-tensioned box girder superstructure over Refugio Creek near its outlet to San Pablo Bay. The bridge is supported on 5’-0” diameter cast-in-drilled-hole piles with permanent steel casings at the center pier, and 2’-0” diameter piles at the abutments. The piers extend approximately 80’ through soft bay mud and into competent material below. The bridge design includes architectural enhancements to the bridge railing and abutments in accordance with the Hercules Waterfront District Master Plan.
Healdsburg Avenue Bridge over the Russian River
CITY OF HEALDSBURG | HEALDSBURG, CA
Assistant Project Manager and Structures Representative for a HBP funded retrofit/rehabilitation of a historic 1921 bridge that consisted of analysis of a 400ft long, two-span steel through truss that serves as an entry way to the south portions of Healdsburg. Performed independent calculations to confirm the structure load rating by Caltrans. Worked closely with District 4 and Caltrans Headquarters and the Federal Highway Administration to determine funding eligibility of the proposed project concepts under the Federal HBP program.
Outside Canal at Russell Avenue Bridge Replacement
CITY OF DOS PALOS | DOS PALOS, CA
Project Manager for the design of new approach roadway, a new cast-in-place multi-cell reinforced concrete box culvert and over 200 ft of headwalls and retaining walls to replace the existing bridge which was under pressure flow due to extreme subsidence in this region of Fresno County. The project was a partnership between Fresno County and Central California Irrigation District with federal funding provided through the Highway Bridge Program (HBP) administered by Caltrans. This was the first time in the state of California that HBP funding was used to replace a bridge due to subsidence and required extensive coordination with Caltrans District 6 in order to secure funding for the project.
James Bypass Bridge Replacements at Manning Avenue
COUNTY OF FRESNO | FRESNO COUNTY, CA
Project Manager for the design of two replacement bridges structures located on Manning Avenue in Fresno County.
The existing bridges were proposed to be replaced by Fresno County based on structural deficiencies noted in the Caltrans Bridge Inspection Reports. The replacement bridges are part of the Caltrans HBP program and are required to be constructed using Accelerated Bridge Construction methods due to high truck traffic. The bridge replacements are approximately 60 feet and 170 feet respectively and designed as precast pre-stressed voided slab superstructures.
Substructures will be constructed below existing bridges using large diameter outboard cast-in-drilled-hole piling.
City of Desert Hot Springs | Bridges Over Water Project NV5
RESUMES
Item Number: 4.
Project Experience
City Engineer
CITY OF DESERT HOT SPRINGS
City Engineer. As Contract City Engineer, Mr. Jonasson is currently responsible for overseeing private development entitlement and capital project review, including updating development and construction standards. Project types include parks, street resurfacing, and drainage facilities.
Contract City Engineer
CITY OF PALM DESERT | PALM DESERT, CA
City Engineer. Mr. Jonasson has overseen land development support, including providing city engineering services for the City’s Development Services Department and coordinating review of high-profile private development projects with the City’s Public Works Department.
CIP Program Manager
CITY OF CATHEDRAL CITY | CATHEDRAL CITY, CA
City Program Manager. As the City Program Manager for all capital projects, Mr.
Jonasson oversaw the programming and design of various projects, including traffic signals, ADA compliance, parks, and street improvements. He collaborated closely with City staff on plan reviews, estimating, contract administration, and construction management for these projects. Additionally, he assisted the Public Works Director in optimizing staffing levels and organizational structure to enhance departmental operations.
Interim Public Works Director
CITY OF PALM DESERT | PALM DESERT, CA
Interim Public Works Director. Mr. Jonasson managed the day-to-day departmental operations, including the planning, design, and construction of CIP and land development projects. He oversaw the development of the 2018-2023 five-year Capital Improvement Program, recommending funding for priority projects. He also led discussions with department heads and the City Council for capital projects during the City’s 2018 budget adoption. Additionally, Mr. Jonasson led land development engineering support efforts for the development services department, coordinating the review of high-profile private development projects with the City’s Public Works Department.
TIMOTHY R. JONASSON, PE
QA/QC Manager
Mr. Jonasson has more than 34 years of experience in public works, municipal engineering, and construction management. He has a proven track record of leading complex infrastructure projects, securing multimillion-dollar federal grants, and driving initiatives that enhance community development. Mr. Jonasson is an expert in managing capital improvement programs, flood protection, and urban revitalization efforts. He served as the City Engineer/Public Works Director for the City of La Quinta for 15 years and has extensive experience working with public agencies in the Coachella Valley.
CONTACT INFO
[email protected]
EXPERIENCE
34 years
EDUCATION
Masters, Business
Administration
B.S. Civil Engineering
LICENSES/CERTIFICATES
Civil Engineer (CA)
No. 45843
AFFILIATIONS
American Public Works
Association (APWA)
American Society of Civil
Engineers (ASCE)
Society of American
Military Engineers (SAME)
PUBLIC SERVICE
Active-duty Platoon
Leader, U.S. Army Corps of
Engineers (3 years)
City of Desert Hot Springs | Bridges Over Water Project NV5
RESUMES
Item Number: 4.
Project Experience
Second Bridge and Roadway Project
LAKE HAVASU CITY | LAKE HAVASU CITY, AZ
Structural Design. NV5 is providing complete engineering design services for this new bridge and roadway project. This vital infrastructure project will enhance connectivity from the mainland to the island in support of the growing needs of the Lake Havasu City community. The Second Bridge will help relieve pressure on the iconic London Bridge, which was purchased in 1968 and relocated from London, England to Lake Havasu City. Our services include bridge and roadway design, utility design, traffic engineering, geotechnical engineering, surveying, and environmental services. In addition to the design effort, NV5 will also be responsible for managing the Construction Manager at Risk (CMAR) and providing construction support services. The project is supported by a $35 million line item grant from the State of Arizona for the bridge and roadways, along with an additional allocation of approximately $10 million from Lake Havasu City's enterprise fund for utility extension. The NV5 team recently completed the 30% design benchmark necessary to submit the project to the US Coast Guard for permitting. Construction is anticipated to commence in the fall of 2026.
Murrieta Road Bridge Over Salt Creek
CITY OF MENIFEE | MENIFEE, CA
Structural Design Manager and QA/QC Manager. Mr. Liu led a team and performed structural design for this three-span, 400-foot-long cast-in-place and post-tensioned box girder bridge. The bridge is 78ft wide, consisting of seven boxes with structural depth of 6ft. The bridge is founded by Type II CIDH piles at intermediate pier locations and steel driven piles at abutments.
Avenue 50 Bridge over Coachella Valley Stormwater Channel CITY OF COACHELLA | COACHELLA, CA
Project Manager/Structural Lead. Mr. Liu led the team and completed the independent design check for this project. The Avenue 50 Bridge over the Coachella Valley stormwater channel is a 5-span, 605-foot-long, cast-in-place and post-tensioned box girder bridge. The bridge is on a horizontal curve with a radius of 1,450 feet, and all abutments and bents are heavily skewed with skews varying from nearly 33 to 46.5 degrees, depending on bent and abutment locations. The superstructure is a nine-cell box girder with deck width varies approximately from 92 ft to 102 feet. Each bent of the substructure consists of four (4) 5.5-foot-diameter columns supported by 96-inch Type II CIDH piles. The design followed AASHTO LRFD Bridge Design Specifications with California Amendments, Caltrans Seismic Design Criteria (SDC) Version 2.0, and Caltrans Standard Plans.
KYLE (KAIYUAN) LIU, PHD, PE, SE
Bridge Lead
Mr. Liu has more than 22 years of experience involving structural analysis/ evaluation/design, civil/structural design management, load ratings, feasibility studies, conceptual plans, cost estimates, preparation of preliminary and final plans and specifications, and construction management/support of transportation and waterfront structures in the US and abroad.
CONTACT INFO
[email protected]
EXPERIENCE
22 years
EDUCATION
Ph.D. Civil/Structural
Engineering
M.S. Bridge & Tunnel
Engineering
B.S. Bridge & Tunnel
Engineering
REGISTRATIONS/
CERTIFICATIONS
Civil Engineer (OR No.
103355 Civil & Structural
Engineer (WA) No. 45084;
Civil Engineer (CA)
No. C74162; Civil and
Structural Engineer (ID)
No. P-21817
Professional Engineer of
Alberta, Canada License
No. 237624
City of Desert Hot Springs | Bridges Over Water Project NV5
RESUMES
Item Number: 4.
Project Experience
Hacienda Avenue Spa Zone Street Improvements
CITY OF DESERT HOT SPRINGS | DESERT HOT SPRINGS, CA
Project Manager. Mr. Niknafs is responsible for providing engineering design services for the City’s Hacienda Avenue Spa Zone Street Improvements project. The improvement project extends from Tamar Drive to the City limits/Long Canyon Road.
The purpose of the project is to provide pedestrian and bicycle safety infrastructure improvements. There are currently no bike lanes along this 1.9-mile segment of Hacienda Avenue. The project proposes to construct 10,341 feet of sidewalks, 9,450 square feet of safety medians, 42 ADA ramps, 8,528 feet of buffered bike lanes, 8,872 feet of standard Class II bike lanes, 99 streetlights, 17 crosswalks, and one intersection safety improvement. The scope of work includes utility coordination; topographic and right-of-way surveys and preparation of base maps, legal descriptions and plats; pavement investigation and recommendations; preparation of preliminary and final plans, specifications and estimates; environmental documentation; and bid and construction support.
Trona Road Bridge Repairs
COUNTY OF SAN BERNARDINO | SAN BERNARDINO COUNTY, CA
Civil/Utilities Project Manager. Mr. Niknafs is responsible for providing civil engineering design services for the Trona Road Bridge Repair project, which includes retrofit/repair of the existing wingwalls. Repairs are expected to include, but not be limited to, roadway excavations, structural backfill, installation and tensioning of tieback anchors to realign wingwalls, repair headwall, re-install bridge railing, and AC pavement of roadway. NV5 will also analyze the construction feasibility of the retrofit/ repairs and prepare the civil and structural final design plans and specifications in a manner that prevents full road closure during construction.
Cherry Avenue and Other Roads, Fontana Area
COUNTY OF SAN BERNARDINO | FONTANA, CA
Project Manager. Mr. Niknafs was responsible for providing engineering design services, including preparation of final plans, specifications and cost estimates for the project, which involved pavement rehabilitation to Cherry Avenue and other roads (approximately 14.72 miles) and for the replacement of existing ADA ramps at 42 locations in the Fontana area. NV5 reviewed the existing topographic to assure new ramps drain properly and identified and addressed localized drainage issues within the project footprint. NV5’s services also included preparation of legal descriptions and plats; utility coordination; preparation of traffic signing and striping plans and a pedestrian traffic plan; and environmental services support.
DAVID NIKNAFS, PE
Roadway/Civil Lead
Mr. Niknafs has more than 30 years of civil engineering experience in the public and private sectors working on various capital improvement projects and has extensive experience working as a project director and project manager. He has managed numerous public works and development projects, including roadways, bridges, drainage, sewer, water, underground utilities, building facilities and related infrastructure improvement projects.
CONTACT INFO
[email protected]
EXPERIENCE
30 years
EDUCATION
M.S. Civil Engineering
B.S. Civil Engineering
LICENSES
Civil Engineer (CA)
No. 42697
AFFILIATIONS
American Public Works
Association (APWA)
American Society of Civil
Engineers (ASCE)
Transportation &
Development Institute
City of Desert Hot Springs | Bridges Over Water Project NV5
RESUMES
Item Number: 4.
Project Experience
Bradley Road Bridge Design
CITY OF MENIFEE | MENIFEE, CA
Traffic Engineering Manager. Mr. Miller was responsible for providing traffic engineering services for the project to improve Bradley Road between Rio Vista Drive and Potomac Drive within the City of Menifee. This improvement consisted of providing an all-weather crossing at Salt Creek in lieu of the existing two-pipe culvert. Such improvements were necessary for the surrounding communities that were stranded after a five-year storm event, as the roadway gets completely flooded and becomes impassable.
Murrieta Road Bridge over Salt Creek
CITY OF MENIFEE | MENIFEE, CA
Traffic Engineering Manager. Mr. Miller was responsible for providing traffic engineering services for the Murrieta Road Bridge over Salt Creek project. The project will increase traffic capacity traveling north/south along Murrieta Road connecting to Valley Boulevard and improve drainage, as this area frequently experiences flooding during heavy rain. The project is located along Murrieta Road between Park City Avenue and Camino Del Sol Norte and consists of the construction of roadway (widening) and a bridge spanning the length of Salt Creek, approximately 470 feet.
The bridge will consist of a 4-lane span with pedestrian sidewalks and a signalized trail crossing. This project will investigate the horizontal and vertical alignment to meet 100-year flood limits.
Dogwood Bridge Over Central Main Canal
COUNTY OF IMPERIAL | IMPERIAL COUNTY, CA
Traffic Engineering Manager. Mr. Miller was responsible for providing traffic engineering services for the project. The County of Imperial retained NV5 to provide a complete set of plans, specifications, and estimates for the bridge replacement and the associated approach roadway modifications. NV5 completed the construction documents by implementing a 2-span precast slab structure for an accelerated construction and to accommodate a future raising of the deck profile by 2 feet if the settlement continues at the estimated rate of 1 inch per year.
Picacho Road Bridge Over Yuma Main Canal
COUNTY OF IMPERIAL | IMPERIAL COUNTY, CA
Traffic Engineering Manager. Mr. Miller is responsible for providing traffic planning and engineering services to the County of Imperial for a new bridge over the Yuma Main Canal. A traffic study and vehicle miles traveled (VMT) assessment is proposed to assess the detour route for CEQA conformance. Final traffic control and detour plans will be prep
JAMES MILLER, PE
Traffic Lead
Mr. Miller has over 20 years of experience in the traffic and transportation disciplines, including projects involving roadways, bridges, and other specialty civil projects. He has applied his traffic design expertise to major streetscape and multimodal projects for municipal and state agencies. His experience, combined with his knowledge of current standards and best practices, provides his clients with insightful, effective design solutions.
CONTACT INFO
[email protected]
EXPERIENCE
20 years
EDUCATION
B.S. Civil Engineering
LICENSES/CERTIFICATES
Civil Engineer (CA)
No. 82522
AFFILIATIONS
American Society of Civil
Engineers (ASCE)
American Public Works
Association (APWA) Awards
Chair 2013-2019
Adjunct Professor, Civil
Engineering, San Diego
State University, 2014
Aztec Mentoring Program,
San Diego State University,
2013-present
City of Desert Hot Springs | Bridges Over Water Project NV5
RESUMES
Item Number: 4.
Project Experience
Miles Avenue Bridge
CITY OF INDIAN WELLS | INDIAN WELLS, CA
Survey Manager. Mr. Fahrion was responsible for construction staking services of a four-lane bridge across the Coachella Whitewater drainage channel. Services included staking of the bridge and the approaches on each side, staking the relocation of existing utilities and the new alignment of Miles Avenue. Also provided an as-built survey of the finished project. The Miles Avenue Bridge was approximately 600 feet in length and built on a curve. Plans and specifications, prepared by another consultant, were done to Caltrans Specifications.
Avenue 50 Bridge at Coachella Valley Storm Channel
CITY OF COACHELLA | COACHELLA, CA
Survey Manager. Mr. Fahrion served as Survey Manager for a network control survey conducted to Caltrans standards, along with aerial topography of the proposed site.
NV5 staff provided a base map from record information along with network survey and aerial survey to the client.
Hacienda Avenue Spa Zone Street Improvements
CITY OF DESERT HOT SPRINGS | DESERT HOT SPRINGS, CA
Survey Manager. Mr. Fahrion is managing the survey services for the City’s Hacienda Avenue Spa Zone Street Improvements project. The improvement project extends from Tamar Drive to the city limits/Long Canyon Road. The purpose of the project is to provide pedestrian and bicycle safety infrastructure improvements. There are currently no bike lanes along this 1.9-mile segment of Hacienda Avenue. The project proposes to construct 10,341 feet of sidewalks, 9,450 square feet of safety medians, 42 ADA ramps, 8,528 feet of buffered bike lanes, 8,872 feet of standard Class II bike lanes, 99 streetlights, 17 crosswalks, and one intersection safety improvement.
NV5’s scope of work includes utility coordination; topographic and right-of-way surveys and preparation of base maps, legal descriptions and plats; pavement investigation and recommendations; preparation of preliminary and final plans, specifications and estimates; environmental documentation; and bid and construction support.
Avenue 52/Grapefruit Boulevard Grade Separation
CITY OF COACHELLA | COACHELLA, CA
Survey Manager. Mr. Fahrion provided construction staking services for the Avenue 52/Grapefruit Boulevard Grade Separation. The scope of services includes control survey, staking of existing and future right-of-way, underground utilities, street improvements, and a bridge structure that spans over the existing Union Pacific Railroad.
JAY FAHRION, PLS
Survey Lead
Mr. Fahrion has over 43 years of surveying and mapping experience with 32 years in Coachella Valley. His experience includes boundary surveys, ALTA surveys, topographic surveys, construction staking, preparing and processing record of surveys, corner records and parcel maps. His duties also include daily assignment of field and office work, managing field and office personnel, proposal preparation and client development.
CONTACT INFO
[email protected]
EXPERIENCE
43 years
LICENSES/CERTIFICATES
Professional Land Surveyor
(CA) No. 8207
AQMD PM-10 Certificate
American Congress on
Surveying and Mapping
course on various
surveying specialties
completed
City of Desert Hot Springs | Bridges Over Water Project NV5
RESUMES
Item Number: 4.
CONTACT INFO
[email protected]
EXPERIENCE
30 years
EDUCATION
M.S. Civil Engineering
LICENSES/CERTIFICATES
Civil Engineer (CA)
No. 59216
Geotechnical Engineer (CA)
No. 2766 Project Experience
On-Call Bridge Engineering Contract
RIVERSIDE COUNTY TRANSPORTATION DEPARTMENT | RIVERSIDE COUNTY, CA Lead Geotechnical Engineer. Mr. Scheyhing has completed over 60 task orders over the last 12 years for the RCTD team including geotechnical investigations, emergency bridge replacements due to scour damage, and peer review of consultant geotechnical reports for bridge, retaining wall, roadway, and culvert design.
Skyview Pedestrian Bridge
RIVERSIDE COUNTY TRANSPORTATION DEPARTMENT | RIVERSIDE COUNTY, CA Lead Geotechnical Engineer. Mr. Scheyhing was responsible for geotechnical engineering to support type selection, subsurface investigation, final design, and construction of a new pedestrian bridge over French Valley Creek founded on CIDH piles. Challenges included coordination and permitting to enter the environmentally sensitive channel with soft ground and shallow groundwater conditions. Currently in construction.
Cutoff Bridge Geotechnical Investigation to Support Scour Study CITY OF WHITEWATER | WHITEWATER, CA
Lead Geotechnical Engineer. Mr. Scheyhing led the geotechnical study a scour study to evaluate scour countermeasures for this 100-year old bridge on deep spread footings in a cobble and boulder lined channel. While the scour study was underway, flooding from Hurricane Hilary resulted in undermining of the footings and collapse of the structure.
Vista Chino Bridge Over Whitewater River
CITY OF PALM SPRINGS | PALM SPRINGS, CA
Lead Geotechnical Engineer. Mr. Scheyhing directed the geotechnical investigation and design of a new 14-span bridge, embankments, retaining walls, and scour cutoff walls. Piers are 8-foot-diamter CIDH piles and the abutments are 2-foot-diamter CIDH piles. The field investigation included 200 ft deep borings and Native American coordination. Design scour depth was more than 30 feet.
CURT SCHEYHING, PE, GE
Geotechnical Lead
Mr. Scheyhing has more than 30 years of diverse bridge and transportation focused geotechnical experience including field and laboratory investigation, engineering analysis and design, peer review, and geotechnical studies and reports. He has been responsible for delivery of numerous Caltrans and local agency transportation and other infrastructure projects in the counties of Riverside/San Bernardino, Orange, Los Angeles, and San Diego Counties (Districts 12, 8, 7, and 11). District 8 project experience includes scour evaluation of the Whitewater Cutoff Bridge in Whitewater and Foundation Design of Vista Chino over Whitewater River in Palm Springs.
City of Desert Hot Springs | Bridges Over Water Project NV5
RESUMES
Item Number: 4.
Project Experience
Bradley Road Bridge
CITY OF MENIFEE | MENIFEE, CA
Project Engineer. Ms. Peterson assisted the City with preparing and processing the Conditional Letter of Map Revision (CLOMR) through FEMA for the new bridge construction. HEC-RAS was used to model approximately 2 miles of the Salt Creek watershed within the proximity of the bridge. The CLOMR was accepted by FEMA in 2021. The Letter of Map Revision (LOMR) will be prepared and processed once the bridge is constructed. NV5 also prepared and processed a Location Hydraulic Study and a Summary Floodplain Encroachment Report through Caltrans, which was required for project approval and funding.
Mecca Boys and Girls Club WQMP
RIVERSIDE COUNTY | MECCA, CA
Project Manager. Ms. Peterson served as the project manager for the preparation of a preliminary water quality management plan for the club site. The site incorporated an on-site detention basin for flood control and for water quality purposes. The project is the development of a 30,000-square-foot club with a teen center, computer lab, homework help center, gym, indoor basketball courts, arts and crafts areas, boxing club, and an outdoor patio. The club will provide improved access to essential recreation, training and education services and will continue Riverside EDA’s revitalization efforts in the community.
Cole Grade Road and Bridge Improvements
COUNTY OF SAN DIEGO | SAN DIEGO, CA
Project Engineer. Ms. Peterson was responsible for performing hydraulic analysis and scour calculations at the proposed bridge location and coordinating with the design team on the design of the bridge. This existing low-flow crossing was experiencing frequent flooding during rain events and the County was interested in studying the potential of raising the roadway profile and installing a bridge to convey flows under the road. There were several project constraints, including an adjacent airpark which could not be encroached upon. A preliminary hydraulic study was submitted to the County with various alternatives studied and recommendations for further improvements.
JENNIFER PETERSON, PE, CFM, QSD/P, CPESC, LEED AP
Stormwater/Water Quality Lead
Ms. Peterson is a senior project manager with 28 years of focused experience working in the water resources field and managing stormwater projects — from the planning stages all the way through design and construction. She has managed stormwater inspection staff throughout California and provides assistance to other offices and project managers in preparing technical documents and addressing challenging issues related to the State’s General Construction Permit, and Phase I and II Municipal (MS4) Permits. She has managed stormwater programs for various agencies throughout the state, which has included preparation and review of technical water quality documents, creating tools and processes for efficient plan check reviews, stormwater training, review and editing of technical specifications, and management of various stakeholders and subconsultant staff. She is an experienced project manager with a proven track record of delivering projects on time and within budget.
CONTACT INFO
jennifer.peterson
@nv5.com
EXPERIENCE
28 years
EDUCATION
B.S. Civil Engineering
(Environmental)
LICENSES/CERTIFICATES
Civil Engineer (CA)
No. 67821
Qualified SWPPP
Developer/Qualified
SWPPP Practitioner
(CA) No. 00502 (CASQA)
Certified Floodplain
Manager
Certified Professional
in Erosion & Sediment
Control
LEED Accredited
Professional
AWARDS + HONORS
2024 Outstanding
Service Award for
contributions to CASQA’s
Construction General
Permit Training Team
City of Desert Hot Springs | Bridges Over Water Project NV5
RESUMES
Item Number: 4.
Project Experience
Murrieta Road Bridge over Salt Creek Project
CITY OF MENIFEE | MENIFEE, CA
Lead Engineer. Dr. Qin is serving as the lead engineer for hydraulic analysis and alternative drainage design. The scope of work includes channel and bridge hydraulic analysis using HEC-RAS models for the existing conditions and proposed project alternatives; bridge scour analysis and scour countermeasures design; project impact evaluation; CLOMR/LOMA; and a drainage study for the areas near the bridge that frequently experience flooding during heavy rains.
Bridge Hydraulic Analysis and Report for Idaho Transportation Department Road-Widening Projects
IDAHO TRANSPORTATION DEPARTMENT
Lead Engineer. Dr. Qin is serving as lead engineer for a bridge hydraulic analysis (using SRH-2D models) and report for multiple Idaho Transportation Department (ITD) road-widening projects. The analysis and report were prepared in accordance with the ITD (2021) Bridge Hydraulics Manual. The typical scope of the work has included:
field reconnaissance and preparation of the field reconnaissance form; bed material sampling; preparation of the hydraulics risk assessment memo (HRAM); development of SRH-2D models for the existing conditions and the proposed bridge plan and using the models to determine the bridge freeboard and project impacts; bridge pier scour estimation and bridge abutment scour evaluation using the NCHRP 24-20 method and stream stability assessment; recommendation of bridge hydraulic design parameters; bridge scour countermeasures design based on FHWA HEC-23 and Tech Brief HIF19-007 design guidelines; and preparation of the Bridge Hydraulics Report with ITD Form 211 and other documentations in conformity with ITD’s format. The projects include the US-20 Chester to Ashton Widening Project, Fall River Bridge and the SH-75 Bellevue to Broadway Run Widening Project, Hiawatha Canal Bridge.
CONTACT INFO
[email protected]
EXPERIENCE
30 years
EDUCATION
Ph.D. Civil/Coastal
Engineering
Ph.D. Hydraulic and River
Engineering
M.E. Hydraulic and River
Engineering
B.S. River Engineering
REGISTRATIONS
Civil Engineer (CA)
No. 68730
Civil Engineer (ID)
No. P-21098
Civil Engineer (LA)
No. 44453
Civil Engineer (TX)
No. 137480
Civil Engineer (ME)
No. PE19158
Diplomate of Coastal
Engineering, ASCE
AFFILIATIONS
American Society of Civil
Engineering (ASCE)
Coastal and Estuarine
Hydroscience Committee
of ASCE’s Coasts, Oceans,
Ports, and Rivers Institute
(COPRI)
WENKAI QIN, Ph.D., PE, D.CE
Hydrology & Hydraulics Lead
Dr. Qin is a registered civil engineer and an ACOPNE-certified Diplomate in Coastal Engineering with 30 years of experience specializing in surface-water studies and coastal engineering. Dr. Qin’s work includes hydrology and hydraulics studies; hydrodynamics, sediment transport and water quality studies for rivers, estuaries, coastal zones, and other marine environments; drainage studies; channel scour analysis and stabilization design; bridge hydraulics and scour analyses and scour countermeasures design; dam inundation analysis; risk and uncertainty analysis; fluvial and coastal flood hazard analysis and floodplain mapping; CLOMR/LOMR processing; modeling of coastal processes (waves, currents, littoral transport and shoreline/beach evolution); shoreline feasibility study and planning; sea level rise vulnerability assessment; beach nourishment and sand management; coastal analysis and development of oceanographic design criteria; design of shore protection projects, coastal structures, and marina facilities; restoration of wetlands, estuaries and coastal lagoons; dredging and disposal; permitting and regulatory compliance; waterfront structure and general civil designs.
City of Desert Hot Springs | Bridges Over Water Project NV5
RESUMES
Item Number: 4.
JOHN D. CRISTE
Principal Planner / Project Manager
Mr. Criste has more than 45 years of experience in land use, urban and regional planning, environmental assessment and impact analysis, feasibility analysis, and energy development management and regulation. He has worked in Southern California since 1979, and has extensive experience in public policy planning regarding land use and environmental issues at the local, state and federal levels. His experience covers all aspects of CEQA and NEPA, and he has been a CEQA instructor for the Association of Environmental Professionals, the American Planning Association and the Los Angeles County Bar Association. He also has more than 40-years experience in regulatory permitting, including CWA 404/401, and CDFG 1600 permits.
Mr. Criste was Principal-in-Charge for the recently approved College Park Specific Plan and EIR in the City of Palm Springs. He also managed the Cathedral Canyon Bridge project, the Ramon Road East Improvement Project, Anaheim Katella Boulevard Corridor Environmental Assessments, and was also project principal for the CV Link Project, Ramon Road Bridge project and the Vista Chino Bridge project. He provides on-going planning services to Eisenhower Health (EMC), College of the Desert and other institutional clients. His experience includes management of the approved Cathedral City General Plan, Betty Ford Center Expansion Project, CV Link and the Coachella Valley Multiple Species Habitat Conservation Plan EIR/EIS and permitting.
Mr. Criste holds a Bachelor of Arts degree in Architectural History from Pennsylvania State University.
He has been certified by the American Institute of Certified Planners (AICP, #6672). He is also a member of the American Planning Association (APA), the Association of Environmental Professionals (AEP), and the Institute of Transportation Engineers. Mr. Criste will be the City’s primary point of contact and will serve as Project Manager.
City of Desert Hot Springs | Bridges Over Water Project NV5
RESUMES
Item Number: 4.
City of Desert Hot Springs | Bridges Over Water Project NV5 | 1
COST PROPOSAL
NV5 City of Desert Hot Springs
Attachment A- Cost Proposal
Bridges Over Water Project
NV5 Inc.
October 10, 2025
Project ManagerQA/QC ManagerSurvey ManagerCAD TechProject Assistant2 Person Survey CrewSenior SurveyorPrincipal EngrAssociate EngrPrincipalAssociate Senior Project Senior Staff Staff DraftingGeotechnical Lab TechnicianSenior Civil ManagerAssistant EngieerCADD Technician IIISr. Structural ManagerSr. Structural EngineerCADD Technician IIISr. Project ManagerJr. Engineer $320 $285 $250 $130 $120 $350 $160 $265 $165 $235 $220 $195 $140 $125 $110 $115 $95 $230 $140 $130 $300 $150 $120 $300 $145 Task 1.1. Project Management 20 0 10 4 4 6 44 $11,580 $0 $11,580 Task 1.2. Coordination 10 0 1 11 $3,500 $0 $3,500
Task 1.3. Field Walk Meeting 4 4 4 8 8 28 $6,940 $0 $6,940 Task 1.4. Kick-off Meeting 4 4 2 4 4 2 20 $5,280 $0 $5,280 Task 1.5. Monthly PDT Meetings 12 0 12 $3,840 $0 $3,840 Task 1.6. Comment Resolution Meetings 4 4 5 13 $3,920 $0 $3,920 Task 1.7. Other Coordination Meetings 8 0 20 6 34 $10,360 $0 $10,360 Task 1.8. QA/QC Reviews 4 24 30 58 $17,120 $0 $17,120
PHASE 1. Subtotal 66 36 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 16 4 4 62 12 0 20 0 220 $62,540 $0 $62,540
2.1.1.Topographic Survey 1 1 11 2 18 24 57 $13,735 $0 $13,735
2.1.2.Supplemental Topography 2 2 18 8 32 48 110 $25,550 $0 $25,550
2.1.3.Right-of-Way Survey 1 1 11 2 16 42 73 $15,915 $0 $15,915
2.1.4.Right-of-Way Legal Description and Plat 1 1 8 60 70 $12,205 $0 $12,205
2.1.5.EXMA Base Map and Survey 2 1 4 24 16 47 $7,605 $0 $7,605 Task 2.1 Subtotal 7 6 52 24 12 66 190 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 357 $75,010 $0 $75,010
2.2.1.Preliminary Foundation Report (PFR) 2 1 10 0 24 0 16 0 8 0 61 $10,875 $0 $10,875
2.2.2.Subsurface Investigation 1 0.5 4 0 16 0 120 0 0 0 141.5 $19,523 $0 $19,523
2.2.3.Geotechnical Laboratory Testing 0.5 0 2 4 0 0 0 0 150 156.5 $15,660 $0 $15,660
2.2.4.Engineering Analysis and Foundation Report 4 2 16 4 62 0 52 24 24 0 188 $30,480 $0 $30,480
2.2.5.Log of Test Borings (LOTB) 1 0.5 0 2 0 4 20 0 27.5 $3,653 $0 $3,653 Task 2.2 Subtotal 8.5 4 0 0 0 0 0 0 0 32 4 108 0 192 24 52 150 0 0 0 0 0 0 0 0 574.5 $80,190 $0 $80,190
2.3.1.Field Reconnaissance 0 0 88 16 $3,440 $0 $3,440
2.3.2.Hydrologic Analysis 2 1 24 88 115 $21,805 $0 $21,805
2.3.3.Culvert/Bridge Hydraulic Study 2 1 48 120 171 $33,445 $0 $33,445
2.3.4.Culvert/Bridge Scour Analysis and Countermeasure Design 4 2 48 48 102 $22,490 $0 $22,490
2.3.5.2D Alluvial Fan Modeling 6 4 88 240 338 $65,980 $0 $65,980
2.3.6.H&H Report 4 2 64 80 150 $32,010 $0 $32,010
2.3.7.H&H Meetings, Coordination, and QA/QC 4 2 56 62 $16,690 $0 $16,690 Task 2.3 Subtotal 22 12 0 0 0 0 0 336 584 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 954 $195,860 $0 $195,860 PHASE 2. Subtotal 37.5 22 52 24 12 66 190 336 584 32 4 108 0 192 24 52 150 0 0 0 0 0 0 0 0 1885.5 351060 0 351060 Task 3.1 Project Administration and Management 0 0 0 $0 $12,300 $12,300 Task 3.2. Meetings & Coordination 0 0 0 $0 $9,125 $9,125 Task 3.3. Research and Data Collection and Documentation 1 1 2 $605 $6,000 $6,605 Task 3.4.Draft & Final CEQA Initial Study/Mitigated Negative Declaration 1 2 3 $890 $14,625 $15,515 Task 3.5.Draft & Final NEPA Caltrans Environmental Assessment 1 2 3 $890 $9,900 $10,790 Task 3.6.Administrative Support 0 0 0 $0 $2,600 $2,600
Task 3.7.Permitting, Environmental Documents (CEQA/NEPA) & Technical Studies 0 $0 $0
3.7.1.Preliminary Environmental Studies (PES) Form 11 2 $605 $4,050 $4,655
3.7.2.Phase I Environmental Site Assessment 11 2 $605 $7,400 $8,005
3.7.3.Air Quality/Greenhouse Gas Study and Conformity Analysis 11 2 $605 $5,250 $5,855
3.7.4.Biological Resources & MSHCP Consistency Analysis 22 4 $1,210 $29,300 $30,510
3.7.5.Jurisdictional Delineation of Water of the State and US 11 2 $605 $18,784 $19,389
3.7.6.Natural Environment Study (NES) 11 2 $605 $3,600 $4,205
3.7.7.Historic Property Survey and Cultural Resources Report 11 2 $605 $17,630 $18,235
3.7.8.Noise Study 11 2 $605 $20,450 $21,055
3.7.9.GIS Mapping/Spatial Analysis, Graphics, Exhibits 00 0 $0 $2,210 $2,210 Task 3.8.Regulatory Permitting 0 $0 $0 $0
3.8.1.CDFW 1602 SAA 11 2 $605 $12,745 $13,350
3.8.2.ACOE 404 Dredge & Fill Permit and NEPA Environmental 11 2 $605 $8,870 $9,475 Task Description
Project Management Field Survey
Task 2.1. Field Survey
Task 2.2.Geotechnical Analysis and Report
Civil/Roadway
Subconsultant Cost
Total Cost ($)
Bridge Design Traffic
Engineering
Rates and Hours
Total Hours
Total Cost ($)
Environmental - Terra
Nova
PHASE 3.ENVIRONMENTAL COMPLIANCE
PHASE 1. PROJECT MANAGEMENT, MEETINGS, COORDINATION
PHASE 2. PRELIMINARY DESIGN AND ALTERNATIVE ANALYSIS
Task 2.3.Hydrology and Hydraulic Modeling
Drainage/
Hydrology/
Water Quality
Geotechnical
1
Item Number: 4.
City of Desert Hot Springs | Bridges Over Water Project NV5 | 2
COST PROPOSAL
NV5 City of Desert Hot Springs
Attachment A- Cost Proposal
Bridges Over Water Project
NV5 Inc.
October 10, 2025
Project ManagerQA/QC ManagerSurvey ManagerCAD TechProject Assistant2 Person Survey CrewSenior SurveyorPrincipal EngrAssociate EngrPrincipalAssociate Senior Project Senior Staff Staff DraftingGeotechnical Lab TechnicianSenior Civil ManagerAssistant EngieerCADD Technician IIISr. Structural ManagerSr. Structural EngineerCADD Technician IIISr. Project ManagerJr. Engineer Task Description $320 $285 $250 $130 $120 $350 $160 $265 $165 $235 $220 $195 $140 $125 $110 $115 $95 $230 $140 $130 $300 $150 $120 $300 $145 Project Management Field Survey Civil/Roadway
Subconsultant Cost
Total Cost ($)
Bridge Design Traffic
Engineering
Rates and Hours
Total Hours
Total Cost ($)
Environmental - Terra
Nova
Drainage/
Hydrology/
Water Quality
Geotechnical
3.8.3.Clean Water Act Section 401 Certification 22 4 $1,210 $8,400 $9,610 PHASE 3. Subtotal 16 18 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 34 $10,250 $193,239 $203,489
4.1.1.Pre-design Meeting 44 44 44 4 28 $6,900 $0 $6,900
4.1.2.Develop 35% design Drawings 22 30 120 100 30 140 160 3 16 603 $90,330 $0 $90,330
4.1.3.Outline Specifications 11 8 4 8 22 $4,125 $0 $4,125
4.1.4.Preliminary Quantities and Opinion of Probable Construction Cost 11 2 8 12 $2,405 $0 $2,405 Task 4.1 Subtotal 8 8 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 34 132 100 40 160 160 7 16 665 $103,760 $0 $103,760
4.2.1.Preparation of Design Drawings
CIVIL 1 0.5 10 20 32 63.5 $9,723 $0 $9,723
DRAINAGE 1 0.5 2 10 8 21.5 $3,363 $0 $3,363
TRAFFIC 0.5 0.25 20 80 100.75 $17,831 $0 $17,831
STRUCTURAL PLANS 1 0.5 40 140 300 481.5 $69,463 $0 $69,463
4.2.2.Water Quality (SWPPP and Post Development WQMP) – NOT REQUIRED 00 0 $0 $0 $0
4.2.3.Specifications 12 3 $510 $0 $510
4.2.4.Quantities and Opinion of Probable Construction Cost 1 0.5 4 10 3 8 26.5 $5,223 $0 $5,223
4.2.5.Perform QA/QC 4 12 24 22 $5,720 $0 $5,720
4.2.6.Updated Schedule 21 3 $925 $0 $925
Task 4.2 Subtotal 10.5 15.25 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 15 36 40 44 150 300 23 88 721.75 $112,756 $0 $112,756
4.3.1.Design Drawings
CIVIL 2 1 14 24 40 81 $12,705 $0 $12,705
DRAINAGE 1 0.5 4 12 12 29.5 $4,623 $0 $4,623
TRAFFIC 1 0.5 4 24 29.5 $5,143 $0 $5,143
STRUCTURAL PLANS 2 2 12 40 40 96 $15,610 $0 $15,610
4.3.2.Water Quality (SWPPP and Post Development WQMP) – NOT REQUIRED 00 0 $0 $0 $0
4.3.3.Specifications 0.25 0.25 4 12 7.5 $1,301 $0 $1,301
4.3.4.Quantities and Opinion of Probable Construction Cost 0.25 0.25 4 14 9.5 $1,591 $0 $1,591
4.3.5.Perform QA/QC 11 12 5 $1,115 $0 $1,115
4.3.6.Updated Schedule 1 0.5 1.5 $463 $0 $463
Task 4.3 Subtotal 8.5 6 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 19 46 52 12 40 40 6 30 259.5 $42,550 $0 $42,550 Task 1. Final Signed and Stamped Design Drawings 1 1 1 2 4 0.5 2 4 15.5 $2,965 $0 $2,965 Task 3. Final Specifications 11 1 2 0.5 1 1 2 9.5 $2,005 $0 $2,005 Task 4. Final Quantities and Opinion of Probable Construction Cost 11 1 4 0.5 1 1 2 11.5 $2,285 $0 $2,285 Task 5. QA/QC Reviews and final Certification 0.25 0.25 4 4.5 $1,071 $0 $1,071 Task 4.4 Subtotal 3.25 3.25 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 7 8 4 1.5 2 0 4 8 41 $8,326 $0 $8,326 PHASE 4. Subtotal 30.25 32.5 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 75 222 196 97.5 352 500 40 142 1687.25 $267,393 $0 $267,393 Task 5.1.Bid Support 4 4 48 48 32 $6,860 $0 $6,860
Task 5.1 Subtotal 4 4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4 8 0 4 8 0 0 0 32 $6,860 $0 $6,860
5.2.1.Attend Pre-Construction Conference 2 2 0 0 0 0 000 0 2 2 8 $2,270 $0 $2,270
5.2.2.Assistance with Contractor Submittals 4 4 8 0 8 0 16 0 0 0 2 2 2 0 80 126 $20,860 $0 $20,860
5.2.3.Technical Support for Contractor RFI’s and Change Orders 4 4 0 0 0 0 0 0 0 0 2 2 2 6 12 32 $7,020 $0 $7,020
5.2.4.As-Builts 1 1 0 0 0 0 000 0 2 2 2 2 4 14 $2,805 $0 $2,805 Task 5.2 Subtotal 11 11 0 0 0 0 0 0 0 8 0 8 0 16 0 0 0 8 6 6 10 96 0 0 0 180 $32,955 $0 $32,955 PHASE 5. Subtotal 15 15 0 0 0 0 0 0 0 8 0 8 0 16 0 0 0 12 14 6 14 104 0 0 0 212 $39,815 $0 $39,815 GRAND TOTAL 165 124 52 24 12 66 190 336 584 40 4 116 0 208 24 52 150 103 240 206 174 468 500 60 142 4,039 $731,058 $193,239 $924,297 Task 5.2.Constr uction Support
PHASE 4.CONSTRUCTION DOCUMENTS
Task 4.2.PRELIMINARY ENGINEERING (65% DESIGN) – 2nd Review Task 4.3.FINAL ENGINEERING (90-100% DESIGN) - 3rd Review Task 4.1.PRELIMINARY ENGINEERING (35% DESIGN) - 1st Review PHASE 5.BID AND CONSTRUCTION SUPPORT
Task 4.4.FINAL ENGINEERING (MYLARS)
Task 5.1.Bid Support
2
Item Number: 4.
City of Desert Hot Springs | Bridges Over Water Project NV5 | 3
COST PROPOSAL
Project ManagerQA/QC ManagerSurvey ManagerCAD TechProject Assistant2 Person Survey CrewSenior SurveyorPrincipal EngrAssociate EngrPrincipalAssociate Senior Project Senior Staff Staff DraftingGeotechnical Lab TechnicianSenior Civil ManagerAssistant EngieerCADD Technician IIISr. Structural ManagerSr. Structural EngineerCADD Technician IIISr. Project ManagerJr. Engineer Task Description $320 $285 $250 $130 $120 $350 $160 $265 $165 $235 $220 $195 $140 $125 $110 $115 $95 $230 $140 $130 $300 $150 $120 $300 $145 Project Management Field Survey Civil/Roadway
Subconsultant Cost
Total Cost ($)
Bridge Design Traffic
Engineering
Rates and Hours
Total Hours
Total Cost ($)
Environmental - Terra
Nova
Drainage/
Hydrology/
Water Quality
Geotechnical
Total of Labor Cost for Each Discipline Prime Fee $731,058 $924,297 TOTAL ODCs Per Each Discipline $0 ODC $101,587
TOTAL FEE $1,025,884
$5,000 $71,737 $1,000
$87,918 $71,060 $185,400 $81,770 $84,070
$21,750 $600
$182,250 $38,590
$1,500
3
Item Number: 4.
SR-25-261
City of Desert Hot Springs
City Council
AGENDA ITEM REPORT
To:
Date: November 18, 2025
Department: Administrative Services
Prepared by: Geoffrey Buchheim, Administrative Services Director Subject: FY2024-2025 Year-End Budget Adjustments
RECOMMENDATION:
Adopt a Resolution of the City Council approving the Fiscal Year 2024-2025 Consolidated General Fund, Capital Improvement Plan and Other Funds' Year-End Budget Adjustments.
BACKGROUND:
Every two years the City Council approves a two-year budget which is the financial plan for the Consolidated General Fund, Fiduciary Funds, Restricted Funds, Capital Improvement Funds, Special Revenue Funds, Agency Funds and the Successor Agency Fund.
During the regular course of business, budget adjustments are completed by staff and approved by Department Heads, the Administrative Services Director and the City Manager (if necessary). Budget adjustments allow the City to continue daily operations, update revenue and expense estimates (based on actual performance), adjust salary and benefit costs for position changes and address varying demands for contracted services. Additionally, budget adjustments ensure that on-going general repairs, maintenance and tenant improvements to the City’s public facilities and equipment are funded.
During the fiscal year, the City’s Finance staff reviews revenue, expenditure and transfer line items in all funds and makes the necessary budget adjustments in compliance with governmental accounting standards, as well as the City’s policy requiring City Council approval.
Staff has completed our year-end review of all funds and the following adjustments are needed for FY24-25. These are adjustments to the budget that occurred after the approval of the FY24-25 MidYear Budget Adjustments.
DISCUSSION:
General Fund (100) – Increase budgeted expenditures by $10,067,336 for economic development; furniture & fixtures for veterans’ services per the agreement with the County, increased legal expense, and the annual transfer to the Public Safety Fund. These additional costs are offset by the revenue appropriations in the General Fund. In previous years and for the preparation of the FY24- 25 Budget, the General Fund and Public Safety Fund was combined into the Consolidated General Fund and the transfer from the General Fund to the Public Safety Fund was never budgeted. Now, in order to follow best practices and to be consistent in what is being reported in the City’s annual Item Number: 5.
SR-25-261
audited financial statements, the two funds are being separated for budgeting purposes and the transfer to the Public Safety Fund is being included in the General Fund expenditure appropriations.
Restricted Funds
Streets/Traffic Signals/Bridges Development Impact Fee Fund (103) – Increase expenditures by $75,612 for the design of the Hacienda Avenue Improvement Project in the Spa Zone. The additional expenditures will be covered by unanticipated additional revenues collected in the fund for FY24-25.
Storm Drainage Development Impact Fee Fund (108 – Budgeted expenditures were increased by $50,430 for the Emergency Access Study. The additional expenditures will be covered by the unanticipated additional revenues collected in the fund for FY24-25.
Art in Public Places Fund (110) – Budgeted expenditures were increased by $225,922 for the Downtown Murals and contribution to Desert X. The additional expenditures will be covered by the unanticipated additional revenues collect in the fund for FY24-25.
Measure A Fund (127) – Budgeted expenditures increased by $101,225 for additional expenses for the Annual Sidewalk/Shoulder Repair Project. These costs will be covered by available fund balance.
General Capital Improvement Fund (210) – Budgeted revenues were increased by $855,486 from additional grant funding and a transfer from the General Fund. Budgeted expenditures were increased by $176,561 for the remaining expenditures for the Musco Lighting project and the Changeable Message Signs project, plus an increase of $20,3870 for the design of the Line C-a Storm Drain Project, which will be reimbursed by a grant in the following fiscal year.
Health & Wellness Center Fund (211) – Budgeted revenues were increased by $33,500 from Little League revenues and Inspiring Minds donations. Budgeted expenditures were increased by $35,133 to help fund Little League, the Inspiring Minds program and swim lessons.
ARPA Fund (230): - Budgeted expenditures increased by $2,457,253 for the Police Annex Building construction. This project will use up the remaining ARPA funds.
Public Safety Fund (245) – Budgeted revenues increased by $9,075,836 from Animal Control donations and the annual transfer from the General Fund. Budgeted expenditures increased by $14,000 for animal control supplies.
Equipment Replacement Fund (615): - Budgeted revenues increased by $200,000 due to a transfer from the General Fund. These funds will be used for vehicle or equipment replacement in future years.
FISCAL IMPACT:
General Fund (100) – The overall fiscal impact to expenditures totals is $10,067,336.
Streets/Traffic Signals/Bridges Development Impact Fee Fund (103) – The overall fiscal impact to expenditure totals is $75,612.
Item Number: 5.
SR-25-261
Storm Drainage Development Impact Fee Fund (108) – The overall fiscal impact to expenditures total is $50,430.
Art in Public Places Fund (110) – The overall fiscal impact to expenditure totals is $225,922.
Measure A Fund (127) – The overall fiscal impact to expenditure totals is $101,225.
General Capital Improvement Fund (210) – The overall fiscal impact to revenue totals is $855,486.
The overall fiscal impact to expenditures totals is $176,561 for a net total (revenues less expenditures) of $678,925.
Health & Wellness Center Fund (211) – The overall fiscal impact to revenue totals is $33,500. The overall fiscal impact to expenditure totals is $35,133 for a net total (revenues less expenditures) of ($1,633).
ARPA Fund (230) – The overall fiscal impact to expenditures is an increase of $2,457,253.
Public Safety Fund (245) – The overall fiscal impact to revenues is $9,075,836. The overall fiscal impact to expenditures is $14,000.
Equipment Replacement Fund (615) – The overall fiscal impact to revenue totals is $200,000.
STRATEGIC ALIGNMENT:
This initiative supports the following goals of the City's Strategic Plan:
Goal 11: Financial and Operations
Continue to provide fiscally sound operations via the ongoing evaluation of city processes and operational needs to maximize efficiency, streamline processes and eliminate bureaucracy, when possible, to deliver outstanding customer service and professionalism in all interactions with residents and the public.
ATTACHMENTS:
FY 2024-2025 YEAR-END BUDGET ADJUSTMENTS RESOLUTION
FY2024-2025 Year-end Budget Adjustments
Item Number: 5.
RESOLUTION NO. 2026 - ___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DESERT
HOT SPRINGS APPROVING THE FISCAL YEAR 2024-2025
CONSOLIDATED GENERAL FUND OPERATING, CAPITAL
IMPROVEMENT PLAN AND OTHER FUNDS’ YEAR-END BUDGET
ADJUSTMENTS
WHEREAS, the City Council adopted the adjusted Fiscal Year 2024-2025 Budget as part of the 2-Year Budget on May 21, 2024; and WHEREAS, year-end adjustments to the budget are required for Year 2 as more information becomes available; and
WHEREAS, the City Manager has the full authority to execute any and all documents related to the Fiscal Year 2024-2025 Budget; and WHEREAS, the City Manager may delegate authority to implement this resolution to the Administrative Services Director.
NOW, THEREFORE BE IT RESOLVED, DETERMINED, AND ORDERED BY THE CITY COUNCIL, AS FOLLOWS:
Section 1. The City Council of Desert Hot Springs approves the Fiscal Year 2024-2025 proposed year-end budget adjustments.
PASSED AND ADOPTED by the City Council of the City of Desert Hot Springs at a regular meeting of the City Council duly held on the 18th day of November 2025, by the following vote:
AYES:
NAYS:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
Jerryl Soriano, CMC, City Clerk Scott Matas, Mayor
APPROVED AS TO FORM:
Item Number: 5.
Jennifer Mizrahi, City Attorney
Item Number: 5.
FY 2024-2025 Year-end Budget Adjustments
City of Desert Hot Springs
November 18, 2025
General Fund
Expenditures
100-4230-41-64-0000 Travel for Meet the Money Conference $ 37,500 100-4320-41-64-0000 Meet the Money Conference $ 45,000
100-4999-41-19-0000 Transfers Out $ 9,831,107
100-5025-41-19-0000 Furniture/Fixtures for Lozano Center $ 51,229 100-4266-41-52-0000 Supplies - Senior Center $ 2,500
100-4315-41-14-0000 Increased Legal Expenses $ 100,000
Total Expenditures $ 10,067,336
Streets /Traffic Signals/Bridges DIF Fund
103-5010-5072-3023 Design - Hacienda Ave (Spa Zone) Improvements $ 75,612 Storm Drainage DIF Fund
Expenditures
108-5000-50-76-0000 Emergency Access Study $ 50,430
Art in Public Places Fund
Expenditures
110-5020-50-72-0000 Art in Public Places - Murals $ 190,000 110-4247-41-64-0000 Special events for Desert X $ 35,922 Total Expenditures $ 225,922
Measure A Fund
Expenditures
127-5020-50-71-3015 Increase budget for Annual Sidewalk/Shoulder Repair Project $ 91,117 127-5005-50-71-3015 Increase budget for Annual Sidewalk/Shoulder Repair Project $ 10,108 Total Expenditures $ 101,225
General Capital Improvement Projects Fund
Revenues
210-3551-30-30-6003 Riverside County Flood Control Grant $ 20,387 210-3551-30-30-3004 Changeable Message Signs Grant $ 135,099 210-3999-30-30-0000 Transfers In $ 700,000
Total Revenues $ 855,486
Expenditures
210-5020-50-73-4014 Construction - Remaining balance from prior year, Musco Lighting $ 21,075 210-5010-50-72-6003 Design for Line C-1 Storm Drain Project $ 20,387 210-5020-50-71-3004 Construction - Remaining balance on Changeable Message Signs $ 135,099 Total Expenditures $ 176,561
Surplus (Deficit) $ 678,925
Health & Wellness Center
Revenues
211-3713-30-30-0100 Inspiring Minds Donations $ 10,000
211-3764-30-30-0000 Little League Revenues $ 26,000
211-3999-30-30-0000 Transfers In $ (2,500)
Total Revenues $ 33,500
Expenditures
Item Number: 5.
FY 2024-2025 Year-end Budget Adjustments
City of Desert Hot Springs
November 18, 2025
211-4320-44-53-0000 Swim Lessons $ 1,633
211-4266-44-54-0000 Supplies & Maintenance $ (2,500)
211-4288-44-54-0000 Inspiring Minds Program $ 10,000
211-4293-44-54-0000 Little League Expenses $ 26,000
Total Expenditures $ 35,133
Surplus (Deficit) $ (1,633)
ARPA Funds
Expenditures
230-5020-50-42-8003 Construction - PD Annex Building $ 2,457,253 Total Expenditures $ 2,457,253
Public Safety Fund
Revenues
245-3716-30-30-0000 Animal Control Donations $ 14,000
245-3999-30-30-0000 Transfers In $ 9,061,836
Total Revenues $ 9,075,836
Expenditures
245-4266-42-26-0000 Supplies - Animal Control $ 14,000
Total Expenditures $ 14,000
Debt Service
Revenues
401-3999-30-30-0000 Transfers In - General Fund $ (133,729) 401-3205-30-30-0000 Utility Users Tax $ 133,729
Equipment Replacement Fund
Revenues
615-3999-30-30-0000 Transfers In $ 200,000
Item Number: 5.
SR-25-259
City of Desert Hot Springs
City Council
AGENDA ITEM REPORT
To: City Council
Date: November 18, 2025
Department: City Clerk
Prepared by: Jerryl Soriano, City Clerk
Subject: An Ordinance Amending Chapter 1.10 "City Seal and Insignias" of the Desert Hot Springs Municipal Code
RECOMMENDATION:
Introduce for first reading and read by title only: "An Ordinance of the City Council of the City of Desert Hot Springs amending Chapter 1.10 "City Seal and Insignias" of the Desert Hot Springs Municipal Code."
BACKGROUND:
The City's official Seal and Logos are used by the City for certain official purposes. Desert Hot Springs Municipal Code ("DHSMC") Chapter 1.10 provides the following:
Reflects the official City Seal and Logos currently in use; Ensures that the current and previous official City Seal and Logos are used only for purposes directly related to the official business of the City of Desert Hot Springs; and Prohibits unauthorized use of the current and previous Seal and Logo to prevent fraud, deception, misrepresentation, and/or abuse.
DISCUSSION:
The proposed ordinance revises "Exhibit B" to incorporate the logos associated with the downtown revitalization. There are no language modifications to DHSMC Chapter 1.10.
FISCAL IMPACT:
There is no fiscal impact.
ATTACHMENTS:
2) Ordinance - City Seal and Insignias Update
Item Number: 6.
1 ORDINANCE NO. _______
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DESERT
HOT SPRINGS AMENDING CHAPTER 1.10 “CITY SEAL AND
INSIGNIAS” OF THE DESERT HOT SPRINGS MUNICIPAL CODE
WHEREAS, pursuant to the authority granted the City of Desert Hot Springs (“City”) by Article XI, Section 7 of the California Constitution, the City has the police power to regulate the City Seal, City logos, and other City insignias in a manner designed to promote public convenience and general prosperity, as well as public health, welfare and safety; and
WHEREAS, Government Code section 34501 provides in part, ““Every city organized pursuant to this part shall … have a common seal, alterable at the pleasure of the legislative body;” and
WHEREAS, the City would like to adopt the new logo; and WHEREAS, this Ordinance is for the benefit of the public health, safety and welfare.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DESERT HOT SPRINGS DOES ORDAIN AS FOLLOWS:
Section 1. RECITALS
That the above recitals are true and correct and are incorporated as though fully set forth herein.
Section 2. SECTION 1.10.020 TO BE AMENDED
That the City Council hereby amends the following Section 1.10.020 of Chapter
1.10 of the Desert Hot Springs Municipal Code to read as follows:
1.10.020 City’s Official Logo.
A. The official logo of the City of Desert Hot Springs shall be the logo illustrated and depicted in Exhibit “B” (“Logo”).
B. The Logo of the City shall be maintained in the office of the City Clerk, and a copy of its depiction shall be available for inspection by the public during all regular business hours.
C. The City Clerk shall have custody and charge of the Logo.
D. The Logo shall be the property of the City. The Logo may be used by the City and its duly authorized employees and officials on official documents, and for such other purposes for which municipal logos are usually and customarily used.
Item Number: 6.
2 E. The City Manager shall adopt a policy for use of the City Logo. The City Logo, in general, shall be used in a manner that is less formal than the Seal.
Section 3. ENVIRONMENTAL FINDINGS
The City Council finds that adoption of this ordinance is exempt from the provisions of the California Environmental Quality Act pursuant to Title 14 California Code of Regulations section 15061, subsection (b)(3), in that the proposed ordinance involves a proactive measure to prohibit certain uses within the Downtown Area and does not have the potential to significantly impact the environment.
Section 4. SEVERABILITY
The City Council declares that, should any provision, section, paragraph, sentence or word of this ordinance be rendered or declared invalid by any final court action in a court of competent jurisdiction or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences or words of this ordinance as hereby adopted shall remain in full force and effect.
Section 5. AMENDING OF BAIL SCHEDULE
The City Attorney’s Office is hereby directed to determine whether this ordinance necessitates amendment of the City’s Bail Schedule and to cause such necessary amendments to be made and filed with the local branches of the Superior Court of the County of Riverside.
Section 6. EFFECTIVE DATE
This ordinance shall become effective 30 days after its second reading.
PASSED AND ADOPTED by the City Council of the City of Desert Hot Springs, California, at a regular meeting held on the ____ day of _______2025, by the following vote:
AYES:
NOES:
ABSENT:
_______________________________
Scott Matas, Mayor
ATTEST:
_________________________________
Jerryl Soriano, City Clerk
APPROVED AS TO FORM:
_________________________________
Jennifer A. Mizrahi, City Attorney
Item Number: 6.
3 Exhibit A
Item Number: 6.
4 Exhibit B
Item Number: 6.
SR-25-260
City of Desert Hot Springs
City Council
AGENDA ITEM REPORT
To: City Council
Date: November 18, 2025
Department: Public Works
Prepared by: Raul Arauz, Associate Engineer
Subject: Award Professional Services Agreement for CalRecycle SB1383 Organic Waste Reduction (OWR) Project, City Project # 2014
RECOMMENDATION:
1) Award Professional Services Agreement for the CalRecycle SB 1383 Organic Waste Reduction (OWR) Project, City Project No. 2014, to HF&H Consultants, LLC; and 2) Authorize the City Manager to negotiate and execute the Professional Services Agreement with HF&H Consultants, LLC for an amount not to exceed $92,533.00 for consulting SB 1383 Solid Waste Consulting Services.
BACKGROUND:
In 2016, Governor Jerry Brown signed Senate Bill (SB) 1383, the Short-Lived Climate Pollutants Act, into law. This landmark legislation established statewide targets to reduce methane emissions—a potent greenhouse gas contributing to climate change. The goal of SB 1383 is to lower methane emissions from landfills, dairies, livestock, and organic waste by 40% below 2013 levels by the year 2030.
In November 2020, the California Department of Resources Recycling and Recovery (CalRecycle) finalized the SB 1383 regulations, establishing uniform requirements for all jurisdictions to reduce organic waste disposal. These comprehensive mandates introduced new programs for collection, recycling, education, edible food recovery, and enforcement—fundamentally reshaping how cities manage organic materials.
On May 17, 2022, the City Council approved the Organic Waste Recycling SB 1383 Ordinance and introduced the Ordinance into the City’s Municipal Code. SB 1383 requires all businesses, residents, and multi-family residential units to have access to recycling programs that capture food scraps, landscaping waste, and other organic materials. In addition to these requirements, all jurisdictions are required to provide the following;
1.Organic waste collection services to all residents and businesses
2.Edible food recovery
3.Organics procurement
4.Contamination monitoring
5.Education and Outreach
6.Capacity Planning
Item Number: 7.
SR-25-260
7.Recordkeeping
8.Enforcement
9.Reporting
On June 1, 2023, the City of Desert Hot Springs was awarded $92,533.00 through CalRecycle’s SB 1383 Local Assistance Grant Program. This grant funding will support the implementation of critical program components such as capacity planning, edible food recovery coordination, public education, and recordkeeping, ensuring that the City maintains compliance with SB 1383 regulations.
DISCUSSION:
On September 11, 2025, the City issued a Request for Proposals (RFP), seeking qualified consultants to assist with SB 1383 compliance, planning, documentation, and enforcement. The RFP was posted on the City’s website and with Planit Reprographics, a local valley clearing house for public bid solicitations.
The Request for Proposals was released for 19 days, with September 18 as the Inquiry Submission deadline and September 30 as the Proposal Submission deadline. By the end of the inquiry period, the City had received nine (9) written questions from interested firms. These were compiled and posted as Addendum No. 1 on September 23, 2025, to ensure full transparency and equal access to information.
On September 30, 2025, the City received three (3) complete proposals, each including a signed acknowledgment of Addendum No. 1, from the following firms:
•HF&H Consultants, LLC
•Municipal Waste Solutions, Inc.
•R3 Consulting Group, Inc.
City staff along with Desert Valley Disposal staff conducted a thorough evaluation using established criteria:
•Project Understanding & Approach
•Experience & Qualifications
•Scope & Methodology
•Staffing Plan & Availability; and
•Fee Proposal.
Following the evaluation and scoring process, HF&H Consultants, LLC achieved the highest ranking and was determined to be the most qualified firm to meet the City’s objectives. Their expertise, technical competence, and comprehensive understanding of regulatory obligations make them uniquely suited to support Desert Hot Springs in achieving its grant and program goals.
FISCAL IMPACT:
The total project cost of $92,533.00 is fully covered by the CalRecycle SB 1383 Local Assistance Grant Program.
Professional Services Agreement = $92,533.00
Item Number: 7.
SR-25-260
Funding Sources
Fiscal Year 2025-26
CalRecycle SB1383 Local Assistant Grant Program = $92,533.00 ATTACHMENTS:
Exhibit 1 - PSA for SB 1383 Consultant Services - HFH
Exhibit 2 - HF&H Proposal
Item Number: 7.
PROFESSIONAL SERVICES AGREEMENT
BY AND BETWEEN
CITY OF DESERT HOT SPRINGS
AND
HF&H CONSULTANTS, LLC
This Professional Services Agreement (“Agreement”) is made and entered into this 18th day of November, 2025, by and between the City of Desert Hot Springs, a municipal corporation located in the County of Riverside, State of California, hereinafter referred to as the “City,” and HF&H Consultants LLC, a Limited Liability Corporation, hereinafter referred to as “Contractor.”
RECITALS:
WHEREAS, the City desires to utilize the services of Contractor, as an independent contractor, to provide the City with Senate Bill 1383 Solid Waste Consultant Services (sometimes hereinafter, the “Services”), as described in more particularity in Exhibit “A,” attached hereto and incorporated by reference as the “Scope of Services”; and
WHEREAS, Contractor represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.
NOW THEREFORE, IN CONSIDERATION OF THE COVENANTS,
CONDITIONS AND PROMISES CONTAINED HEREIN AND FOR SUCH OTHER GOOD AND VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS:
Section 1. RECITALS
The Recitals set forth above are true and correct and are hereby incorporated into this Agreement by this reference, as though set forth in full herein.
Section 2. SCOPE OF SERVICES
Contractor shall provide to the City the Services on an as-needed and asdirected basis in a manner satisfactory to the City and consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions, as described in more detail in the Scope of Services. In the event a conflict exists between this Agreement and the Scope of Services, the former shall supersede. Except where this Agreement specifically provides otherwise, the Contractor is responsible for providing any and all facilities, assets, and resources (including personnel, facilities, equipment, and software) necessary and appropriate for delivery of the Services and to meet the Contractor's obligations under this Agreement. Any City assets to which access is being provided for Item Number: 7.
use by the Contractor (including equipment, software licenses and third party service contracts) are provided on an “as is, where is” basis, and the City does not provide the Contractor any representations or warranties regarding such assets.
Section 3. TERM
This Agreement shall commence as of the date in the opening paragraph of this Agreement and shall remain in force and effect until project completion, in accordance with Section 7 of this Agreement, subject to the allocation of funds pursuant to a duly approved City budget.
Section 4. COMPENSATION
The City agrees to pay Contractor for and in consideration of the faithful performance of the Services and duties set forth in this Agreement, and Contractor agrees to accept from the City, as and for compensation for the faithful performance of said Services and duties, an amount not to exceed NINETY TWO THOUSAND, FIVE HUNDRED THIRTY-THREE DOLLARS AND ZERO CENTS. ($92,533.00) Section 5. METHOD OF PAYMENT
a. Contractor shall submit invoices to the City, not more often than once a month, describing the work performed. Contractor’s bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, and a description of any reimbursable expenditures. The City shall pay Contractor no later than thirty (30) days after approval of the invoice by City staff provided that the services reflected in the invoice were performed to the reasonable satisfaction of the City in accordance with the terms of this Agreement, that the number of hours of service set forth in the invoice reflect the amount of time ordinarily expended for such service by members of the profession currently practicing in the same locality under similar conditions, and that all expenses, rates and other information set forth in the invoice are consistent with the terms and conditions of this Agreement. Review and approval of invoice by City staff will occur within thirty (30) calendar days of receipt of invoice via email.
b. The Contractor shall submit invoices under this Agreement to:
Public Works
City of Desert Hot Springs
11999 Palm Drive
Desert Hot Springs, CA 92240
Telephone: (760) 329-6411
Facsimile: (760) 288-3129
Section 6. EXTRA WORK
Item Number: 7.
At any time during the term of this Agreement, the City may request that Contractor perform Extra Work. As used herein, "Extra Work" means any work which is determined by the City to be necessary for the proper completion of the Services, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Contractor shall not perform Extra Work without written authorization from the City.
Section 7. TERMINATION
This Agreement may be terminated by the City Manager, in his/her sole discretion, immediately for cause. Either party may terminate this Agreement without cause upon twenty-four hours (24) hours written notice of termination to the other party.
Upon termination, Contractor shall be entitled to compensation for services performed up to the effective date of termination, provided that Contractor shall have satisfied all its obligations under this Agreement through and including the effective date of termination and is not otherwise in breach of this Agreement. For clarification, the City Manager in his/her sole discretion shall have the power to terminate this Agreement with or without cause in accordance with this Section.
Section 8. OWNERSHIP OF DOCUMENTS
All plans, studies, documents and other writings, including drafts, prepared by and for Contractor, its officers, employees and agents and subcontractors in the course of implementing this Agreement, except working notes and internal documents, shall become the property of the City upon payment to Contractor for such work, and the City shall have the sole right to use such materials in its discretion without further compensation to Contractor or to any other party. Contractor shall, at its expense, provide such reports, plans, studies, documents and other writings in pdf format to the City upon written request, or such other electronic format as reasonably requested by the City.
Section 9. CONFIDENTIALITY
a. All ideas, memoranda, specifications, plans, procedures, drawings, photographs, descriptions, computer program data, input record data, written information, and other documents and data either created by or provided to Contractor in connection with the performance of this Agreement shall be held confidential by Contractor. Such materials shall not, without prior written consent of the City, be used by Contractor for any purposes other than the performance of the services under this Agreement, nor shall such materials be disclosed to any person or entity not connected with the performance of the services under this Agreement. Contractor will make all reasonable efforts to keep such information confidential and to limit access only to those who require it for performance, Nothing furnished to Contractor that is otherwise known to Contractor, is generally known in the industry, or has become known to the related industry shall be deemed confidential.
Item Number: 7.
b. Contractor shall not use the City’s insignia or photographs relating to Contractor’s Services, or any publicity pertaining to the Contractor’s Services under this Agreement in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of the City.
Section 10. CONTRACTOR’S BOOKS AND RECORDS
a. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor pursuant to this Agreement. b. Contractor shall maintain all documents and records which demonstrate performance under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement. c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Contractor’s address indicated for receipt of notices in this Agreement. d. Where the City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Contractor’s business, the City may, by written request of any of the above-named officers, require that custody of the records be given to the City and that the records and documents be maintained at City Hall. Access to such records and documents shall be granted to any party authorized by Contractor, Contractor’s representatives, or Contractor’s successorin-interest.
Section 11. INDEPENDENT CONTRACTOR’S STATUS: NOT AGENT
OF THE CITY
Contractor shall at all times during the term of this Agreement remain, as to the City, a wholly independent contractor and shall perform the services described in this Agreement as an independent contractor and further, hereby waives any claims for any compensation or benefits afforded to City employees and not to independent contractors. Neither the City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees, except as herein set forth. Contractor shall be entirely responsible for the compensation and control of any assistants, employees, and subcontractors used by Contractor in providing said services. Nothing contained in this Agreement shall be deemed, construed or represented by the City or Contractor or by any third person to create the relationship of principal and agent and Item Number: 7.
Contractor shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of the City. Contractor shall have no authority, express or implied, to act on behalf of the City in any capacity whatsoever as an agent, nor shall Contractor have any authority, express or implied, to bind the City to any obligation whatsoever.
Section 12. REPRESENTATIONS AND ACKNOWLEDGMENTS
REGARDING INDEPENDENT CONTRACTOR’S STATUS
OF CONTRACTOR
a. Contractor represents and acknowledges the following:
(1) The City is not required to provide any training or legal counsel to Contractor or its employees for Contractor to perform the services described in this Agreement.
(2) Performance of the services described in this Agreement does not have to be integrated into the daily business operations of the City. (3) The services described in this Agreement can be performed without the use of City equipment, materials, tools or facilities. (4) Nothing in this Agreement shall be interpreted to imply that the City must maintain any contractual relationship with Contractor on a continuing basis after termination of this Agreement.
(5) The City will not be requested or demanded to assume any liability for the direct payment of any salary, wage or other such compensation to any person employed by Contractor to perform the services described in this Agreement. (6) Contractor shall not at any time or in any manner represent that it or any of its officers, employees, or agents are employees of the City and will so instruct its officers, employees and/or agents.
b. The City represents and acknowledges the following:
(1) Contractor is not required to comply with daily instructions from City staff with respect to when, where or how Contractor must perform the services set forth in this Agreement.
(2) Contractor is solely responsible for determining who, under the supervision or direction of Contractor, will perform the services set forth in this Agreement.
(3) The City will not hire, supervise or pay any assistants working for Contractor pursuant to this Agreement.
Item Number: 7.
(4) Nothing in this Agreement shall be interpreted to imply that the Contractor must maintain any contractual relationship with the City on a continuing basis after termination of this Agreement.
(5) It is the sole responsibility of Contractor to set the hours in which Contractor performs or plans to perform the services set forth in this Agreement subject to hours of access.
(6) Contractor is not required to devote full time to the business operations of the City to perform the services set forth in this Agreement. (7) Contractor is not required to perform the services set forth in the Agreement in any particular order or sequence.
(8) Nothing in this Agreement shall be interpreted to preclude Contractor from working for other persons or firms, provided that such work does not create a conflict of interest.
(9) Contractor is not required to perform the Services at City-owned property.
(10) Contractor will perform services that are outside the usual course of the City’s business.
Section 13. CIVIL CODE SECTION 1542 WAIVER
Contractor expressly waives any and all rights and benefits conferred upon it by the provisions of section 1542 of the California Civil Code which reads as follows:
“A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release and that, if known by him or her, would have materially affected his or her settlement with the debtor or released party.”
This waiver shall be effective as a bar to any and all actions, fees, damages, losses, claims, liabilities and demands of whatsoever character, nature and kind, that are known or unknown, or suspected or unsuspected, including, without limitation, claims of entitlements under the California Public Employees’ Retirement System (“CalPERS”) that are only afforded to employees and not independent contractors.
Contractor further represents and warrants that it understands this waiver and that if it does not understand this waiver, it shall seek the advice of a qualified attorney before executing this Agreement.
__________
Item Number: 7.
Initials
Section 14. CONFLICTS OF INTEREST
a. Contractor (including principals, associates and professional employees) covenants and represents that it does not have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source or income, interest in real property or investment which would be affected in any manner or degree by the performance of Contractor’s services hereunder. Contractor further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.
b. Contractor is not a designated employee within the meaning of the Political Reform Act because Contractor:
(1) Does not make or participate in:
(i) the making or any governmental decisions regarding
approval of a rate, rule, or regulation, the adoption or enforcement of laws;
(ii) the issuance, denial, suspension or revocation of permits, licenses, applications, certificates, approvals, orders, or similar authorization or entitlement;
(iii) authorizing the City to enter into, modify, or renew a contract;
(iv) granting the City approval to a contract that requires City approval and to which the City is a party, or to the
specifications for such a contract;
(v) granting the City approval to a plan, design, report, study, or similar item; or
(vi) adopting, or granting City approval of, policies, standards, or guidelines for the City or for any subdivision thereof. (2) Does not serve in a staff capacity with the City and in that capacity participate in making a governmental decision or otherwise perform the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City’s Conflict of Interest Code under Government Code Section 87302.
Item Number: 7.
c. In the event the City officially determines that Contractor must disclose its financial interests by completing and filing a Fair Political Practices Commission Form 700, Statement of Economic Interests, Contractor shall file the subject Form 700 with the City Clerk’s Office pursuant to the written instructions provided by the Office of the City Clerk.
Section 15. PROFESSIONAL ABILITY OF CONTRACTOR;
WARRANTY; FAMILIARITY WITH WORK; PERMITS AND
LICENSES
a. Contractor warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services.
b. By executing this Agreement, Contractor warrants that:
(1) it has thoroughly investigated and considered the work to be performed;
(2) it has investigated the issues, regarding the scope of services to be provided;
(3) it has carefully considered how the work should be performed; and (4) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. c. Should Contractor discover any latent or unknown conditions materially differing from those inherent in the work or as represented by the City, it shall immediately inform the City of such fact and shall not proceed except at Contractor’s risk until written instructions are received from the City Manager or appropriate City representative.
d. Contractor represents that it and all of its subcontractors, if any, have obtained and will maintain at all times during the term of this Agreement all professional and/or business licenses, certifications and/or permits necessary for performing the services described in this Agreement, including a City business license.
Section 16. COMPLIANCE WITH LAWS
Contractor shall comply with all local, state and federal laws and regulations applicable to the services required hereunder.
Section 17. INDEMNIFICATION
Item Number: 7.
a. Contractor shall defend, indemnify and hold harmless the City, its officials, agents, employees and volunteers from and against any and all claims, demands, actions, losses, damage, injuries, and liability, (including any and all costs, expenses and reasonable attorneys’ fees in connection therewith), to the extent arising out of Contractor’s negligent acts, errors or omission in the performance of this Agreement, except for any such claim arising out of the negligence, recklessness, or willful misconduct of the City, its officials, agents, employees or volunteers. b. The City does not, and shall not, waive any rights that it may have against Contractor under this Section because of the acceptance by the City, or the deposit with the City, of any insurance policy or certificate required pursuant to this Agreement. The hold harmless, indemnification and duty to defend provisions of this Section shall apply regardless of whether or not said insurance policies are determined to be applicable to the claim, demand, action, damage, liability, loss, cost or expense described herein. c. Notwithstanding the provisions of subsections a. and b. of this section, Contractor shall not be responsible for damages or be in default or deemed to be in default by reason of delay caused by strikes, lockouts, accidents, or acts of God, acts of government, public health emergencies, disease, epidemics or the failure of the City to furnish timely information or to approve or disapprove Contractor’s work promptly, or by reason of delay or faulty performance by the City, construction contractors, or governmental agencies, or by reason of any other delays beyond Contractor’s control, or for which Contractor is without fault.
d. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the City.
e. If Contractor should subcontract all or any portion of the work to be performed under this Contract, Contractor shall require each subcontractor to indemnify, hold harmless and defend City and each of its officials, employees, agents and volunteers in accordance with the terms of the preceding paragraph. f. This Section shall survive termination or expiration of this Agreement.
Section 18. INSURANCE REQUIREMENTS
a. Policies. Contractor, at Contractor’s sole cost and expense, shall procure and maintain, for the duration of this Agreement, the following insurance policies:
Item Number: 7.
(1) Worker’s Compensation Coverage. Contractor shall maintain Worker’s Compensation Insurance and Employers’ Liability Insurance for its employees in accordance with the laws of the State of California, of an amount not less than one million dollars ($1,000,000) per accident and for Employers’ Liability Insurance in amounts not less than $1,000,000 each accident for bodily injury by accident, $1,000,000 policy limit for bodily injury by disease, and $1,000,000 each employee for bodily injury by disease. In addition, Contractor shall require each subcontractor to similarly maintain Worker’s Compensation Insurance and Employers’ Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’s employees. If any class of employees employed by Contractor pursuant to this Agreement is not protected by the California State Worker’s Compensation Law, Contractor shall provide adequate insurance for the protection of such employees to the satisfaction of the City. This provision shall not apply if Contractor has no employees performing work under this Agreement. Contractor agrees to waive its statutory immunity under any worker’s compensation or similar statute, as respecting the City, and to require any and all subcontractors and any other person or entity involved in the Services to do the same.
(2) General Liability Coverage. Contractor shall maintain commercial general liability insurance in an amount not less than two million dollars ($2,000,000) per occurrence, combined single limit coverage for bodily injury, personal injury and property damage associated with work contemplated in this Agreement. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Contractor shall provide insurance on an occurrence, not claims-made basis. Contractor acknowledges and agrees that, for purposes of clarification with the intention of avoiding gaps in coverage with any umbrella or excess coverage, personal and advertising injury coverage shall be triggered by an “offense” while bodily injury and property damage coverage shall be triggered by an “occurrence” during the policy period. The coverage required in this paragraph shall provide at least as much coverage as that provided by ISO form CG 00 01 12 07 or any updated form thereof.
(3) Automobile Liability Coverage. Contractor shall maintain commercial automobile liability insurance covering bodily injury, personal injury and property damage for all activities of the Contractor arising out or of in connection with the work to be performed under this Agreement, including coverage for owned, hired and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence, and two million dollars ($2,000,000) in the aggregate. As an alternative, Contractor shall be permitted to obtain a non-owned automobile endorsement to its comprehensive general liability insurance providing the same protection and coverage as though Contractor were to provide separate commercial vehicle liability insurance as set forth in this paragraph. The coverage required in this paragraph shall provide at least as much coverage as that provided by ISO form CA 00 01 or any updated form thereof.
Item Number: 7.
(4) Professional Liability Coverage. Contractor shall maintain professional liability insurance for protection against claims to the extent arising from the negligent acts, errors or omissions in the performance of Contractor’s Services, whether such Services are performed by Contractor or by its employees, subcontractors, or subContractors, to the extent such persons other than Contractor are permitted to perform any of the Services under this Agreement. The amount of this insurance shall not be less than one million dollars ($1,000,000) per claim, and two million dollars ($2,000,000) in the aggregate.
b. Endorsements. Unless otherwise specified hereunder, each insurance policy required herein shall be with insurers possessing an A.M. Best’s rating of no less than A:VII and shall be endorsed with the following specific language:
(1) Except as otherwise provided by law, the City, its elected or appointed officers, employees, agents and volunteers are to be covered as additional insureds on Contractor’s commercial general liability and automobile liability policies with respect to liability arising out of work performed by or on behalf of the Contractor, including materials, parts or equipment furnished in connection with such work or operations.
(2) This commercial general liability policy and automobile liability policy shall be considered primary insurance as respects the City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any self-insured retention the City may have shall be considered excess insurance only and shall not contribute with it. (3) This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
(4) The insurer waives all rights of subrogation against the City, its elected or appointed officials, officers, employees or agents. (5) Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents or volunteers.
(6) The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits that no longer meet the requirements of this Agreement except after thirty (30) days written notice has been received by the City.
c. Deductibles and Self-Insured Retentions. Contractor shall disclose to and obtain the approval of City for any self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. During Item Number: 7.
the period covered by this Agreement, only upon the prior express written authorization of the City Manager, Contractor may either reduce or eliminate such deductibles or selfinsured retentions with respect to City, its officers, employees, agents, and volunteers.
The City Manager may condition approval of any reduction or elimination in deductible or self-insured retention levels with a requirement that Contractor procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. d. Certificates of Insurance. Contractor shall provide certificates of insurance with original endorsements to the City as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement. e. Imposition of Insurance Requirements. Provided the City gives its written consent for any persons other than Contractor to perform any part of the Services, Contractor agrees to require that all parties, including but not limited to subcontractors, architects, engineers or others with whom Contractor enters into contracts or whom Contractor hires or retains pursuant to or in any way related to the performance of this Agreement, provide the insurance coverage required herein, at minimum, and name as additional insureds the parties to this Agreement consistent with Section 18b(1) hereof.
Contractor agrees to monitor and review all such coverage and assumes all responsibility for requiring that coverage is provided in conformity with the requirements of this Section.
f. Maintain Coverages. In the event this Agreement is terminated for any reason prior to the completion of all obligations and requirements of this Agreement, Contractor agrees to maintain all coverages required herein until the City provides written authorization to terminate the coverages following the City’s review and determination that all liability posed under this Agreement has been eliminated. g. Failure to Obtain Coverages. Contractor agrees and acknowledges that if it fails to obtain all of the insurance required in this Agreement in accordance with the requirements herein, or to obtain and ensure that the coverage required herein is maintained by it or any subcontractors or others involved in any way with the performance of Services, to the extent such is permissible under this Agreement, Contractor shall be responsible for any losses, claims, suits, damages, defense obligations, or liability of any kind or nature attributable to the City or its officers, employees, servants, volunteers, agents and independent contractors. h. Notice of Cancellation or Reduction in Coverage. In the event that any coverage required in this Agreement is canceled, reduced, limited, or materially affected in any other manner to no longer meet the requirements of this Agreement, Contractor shall provide written notice to the City either by facsimile and/or via certified mail, at Contractor’s earliest possible opportunity and in no case later than fifteen (15) calendar days after Contractor is notified of the change in coverage.
Item Number: 7.
Section 19. NOTICES
a. Any notice to be provided pursuant to this Agreement shall be in writing, and all such notices shall be delivered by personal service or by deposit in the United States mail, certified or registered, return receipt requested, with postage prepaid, and addressed to the parties as follows:
To the City: City Manager
City of Desert Hot Springs
11999 Palm Drive
Desert Hot Springs, CA 92240
Telephone: (760) 329-6411
Facsimile: (760) 288-3129
To Contractor: ________________________
________________________
________________________
________________________
b. Notices, payments and other documents shall be deemed delivered upon receipt by personal service or as of the second (2nd) day after deposit in the United States mail.
Section 20. DEFAULT
a. Failure or delay by any party to this Agreement to perform any material term or provision of this Agreement shall constitute a default under this Agreement; provided however, that if the party who is otherwise claimed to be in default by the other party commences to cure, correct or remedy the alleged default within fifteen (15) calendar days after receipt of written notice specifying such default and shall diligently complete such cure, correction or remedy, such party shall not be deemed to be in default hereunder.
b. The party which may claim that a default has occurred shall give written notice of default to the party in default, specifying the alleged default. Delay in giving such notice shall not constitute a waiver of any default nor shall it change the time of default; provided, however, the injured party shall have no right to exercise any remedy for a default hereunder without delivering the written default notice, as specified herein. c. Any failure or delay by a party in asserting any of its rights or remedies as to any default shall not operate as a waiver of any default or of any rights or remedies associated with a default.
Item Number: 7.
d. In the event that a default of any party to this Agreement may remain uncured for more than fifteen (15) calendar days following written notice, as provided above, a "material breach" shall be deemed to have occurred. In the event of a material breach, the injured party shall be entitled to seek any appropriate remedy or damages as otherwise set forth herein and by initiating legal proceedings.
Section 21. REMEDIES
If Contractor materially breaches any of the terms of this Agreement, the City’s remedies shall include, but shall not be limited to, the following:
a. Immediately terminate the Agreement;
b. Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Contractor pursuant to this Agreement; c. Retain a different Contractor to complete the Services that are not finished by Contractor.
Section 22. ENTIRE AGREEMENT
a. This Agreement supersedes any and all other agreements, either oral or written, between the City and Contractor with respect to the subject matter of this Agreement.
b. This Agreement contains all of the covenants and agreements between the parties with respect to the subject matter of this Agreement, and each party to this Agreement acknowledges that no representations, inducements, promises, or agreements have been made by or on behalf of any party except those covenants and agreements embodied in this Agreement.
c. No agreement, statement, or promise not contained in this Agreement shall be valid or binding.
Section 23. MODIFICATIONS AND AMENDMENTS
This Agreement may be modified or amended only by a written instrument signed by all parties.
Section 24. ASSIGNMENT AND SUBCONTRACTING
a. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Assignments of any or all rights, duties or obligations of the Contractor under this Agreement will be permitted only with the written consent of the City.
Item Number: 7.
b. Contractor shall not subcontract any portion of the work to be performed under this Agreement without the advance written consent of the City. If the City consents to such subcontract, Contractor shall be fully responsible to the City for all acts or omissions of the subcontractor. Nothing in this Agreement shall create any contractual relationship between the City and subcontractor nor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor other than as required by law.
Section 25. WAIVER
a. No waiver shall be binding, unless executed in writing by the party making the waiver.
b. No waiver of any provision of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any such waiver constitute a continuing or subsequent waiver of the same provision. c. Failure of either party to enforce any provision of this Agreement shall not constitute a waiver of the right to compel enforcement of the remaining provisions of this Agreement.
Section 26. SEVERABILITY
If any one or more of the sentences, clauses, paragraphs or sections contained herein is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate any of the remaining sentences, clauses, paragraphs or sections contained herein.
Section 27. VENUE
All proceedings involving disputes over the terms, provisions, covenants or conditions contained in this Agreement and all proceedings involving any enforcement action related to this Agreement shall be initiated and conducted in the applicable court or forum in Riverside County, California.
Section 28. LITIGATION EXPENSES AND ATTORNEYS’ FEES
In the event any action, suit or proceeding is brought for the enforcement of, or the declaration of any right or obligation pursuant to this Agreement or as a result of any alleged breach of any provision of this Agreement, the prevailing party in such suit or proceeding shall be entitled to recover its costs and expenses, including reasonable attorney's fees, from the losing party, and any judgment or decree rendered in such a proceeding shall include an award thereof. In no instance shall the award of costs and expenses under this section exceed the actual costs and expenses of the City.
Item Number: 7.
Section 29. EXECUTION IN COUNTERPARTS
This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least a copy hereof shall have been signed by both parties hereto. Electronic and facsimile signatures shall be deemed the same as original signatures. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.
Section 30. PROHIBITED INTERESTS
Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement.
For breach or violation of this warranty, the City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of the City, during the term of his or her service with the City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
Section 31. EQUAL OPPORTUNITY EMPLOYMENT
Contractor represents that it is an equal opportunity employer and shall not discriminate against any subcontractor, employee, or applicant (“person”) for employment because of race; denial of family and medical care leave; religious creed (including religious dress and grooming practices); color; national origin (including language use restrictions); ancestry; physical disability or mental disability (including HIV and AIDS); medical condition (cancer and genetic characteristics); genetic information; military or veteran status; marital status; gender, gender identity, and gender expression; sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding); age or sexual orientation. Unless otherwise permitted under the law, Contractor shall not refuse to hire or employ any such person or refuse to select any such person for a training program leading to employment, or bar or discharge any such person from employment or from a training program leading to employment, or otherwise discriminate against any such person in compensation or in terms, conditions, or privileges of employment.
Section 32. TIME OF THE ESSENCE
Time is of the essence in the performance of this Agreement.
Item Number: 7.
Section 33. PRINCIPAL REPRESENTATIVES
a. ____________________, shall be Contractor's Principal Representative and the person responsible for undertaking, managing and supervising the performance of all of the Services for this Agreement. Contractor's Principal Representative's experience, knowledge, capability and reputation were a substantial inducement for the City to enter into this Agreement, and as such, for the purposes of performing the Services, the duties of Contractor's Principal Representative shall not be reassigned, without the express written consent of both parties.
b. ____________________, shall be the Principal Representative of the City for purposes of communicating with Contractor on any matter associated with the performance of the services set forth in this Agreement.
Section 34. NON-LIABILITY OF CITY’S OFFICERS AND EMPLOYEES No officer or employee of the City shall be personally liable to Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to Contractor or to its successor, or for any breach of any obligation of the terms of this Agreement.
Section 35. INTERPRETATION
This Agreement shall not be interpreted against either party on the grounds that one of the parties was solely responsible for preparing it or caused it to be prepared as both parties were involved in drafting it.
Section 36. PROTECTION AND CORRECTION OF WORK
a. Contractor shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Contractor, and the equipment, materials, papers and other components thereof to prevent losses or damages.
b. The performance of services by Contractor shall not relieve Contractor from any obligation to correct any incomplete, inaccurate or defective work at no further cost to the City, when such inaccuracies are due to the fault of Contractor.
Section 37. CAPTIONS AND HEADINGS
The captions and headings contained in this Agreement are provided for identification purposes only and shall not be interpreted to limit or define the content of the provisions described under the respective caption or heading.
Section 38. GOVERNING LAW
Item Number: 7.
The validity of this Agreement and any of its terms or provisions, as well as the rights and duties of the parties under this Agreement, shall be construed pursuant to and in accordance with California law.
Section 39. CUMULATIVE REMEDIES
Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.
Section 40. NO THIRD PARTY BENEFICIARIES
The parties do not intend the benefits of this Agreement to inure to any third party, nor shall any provision of this Agreement be so construed.
Section 41. OTHER GOVERNMENTAL REGULATIONS
To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Contractor and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.
Section 42. REPRESENTATIONS OF PARTIES AND PERSONS
EXECUTING AGREEMENT
a. Each of the parties to this Agreement hereby represents that all necessary and appropriate actions of their governing bodies have been taken to make this Agreement a binding obligation of each of the parties hereto. b. The persons executing this Agreement warrant that they are duly authorized to execute this Agreement on behalf of and bind the parties each purports to represent.
Section 43. SUCCESSORS AND ASSIGNS
The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties hereto.
Section 44. SURVIVAL
All obligations arising prior to any termination of this Agreement and all provisions of this Agreement allocating liability between the City and Contractor shall survive any such termination.
Item Number: 7.
Section 45. USE OF RECYCLED PRODUCTS
Contractor shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the date first written above.
CITY OF DESERT HOT SPRINGS
_____________________________
Daniel Porras, Deputy City Manager
_____________________________
Doria Wilms, City Manager
ATTEST:
_____________________________
Jerryl Soriano, City Clerk
APPROVED AS TO FORM:
_____________________________
Jennifer Mizrahi, City Attorney
HF&H CONSULTANTS LLC
_____________________________
(Name, Title)
N:\DHSO\0001-01 General\Doc\6051
Item Number: 7.
EXHIBIT “A”
SCOPE OF SERVICES
See Attached Proposal
Dated September 30, 2025
Item Number: 7.
CITY OF DESERT
HOT SPRINGS
SB1383 Local Assistance Grant Program
Organic Waste Reduction Program
September 30, 2025
Item Number: 7.
HF&H Consultants
590 Ygnacio Valley Rd. Suite 105
Walnut Creek, CA 94596
Phone: (925) 977-6950
Web: hfh-consultants.com
September 30, 2025
Raul Arauz
Associate Engineer
City of Desert Hot Springs
11999 Palm Drive
Desert Hot Springs, CA 92240
Sent via email: [email protected]
Subject: SB1383 Local Assistance Grant Program Organic Waste Reduction Program Dear Raul ArauzRaul Arauz,
HF&H Consultants, LLC (HF&H) is pleased to submit our proposal to support the City of Desert Hot Springs (City) with Senate Bill 1383 (SB 1383) Solid Waste Consultant Services. As a recognized SB 1383 grant recipient and a city committed to sustainability and community engagement, the City is well-positioned to build on its progress.
In order to help the City of Desert Hot Springs meet its SB 1383 goals efficiently and sustainably, HF&H brings targeted expertise and proven tools designed to deliver results. Key highlights include:
1. Developed CalRecycle’s model SB 1383 compliance tools in 2019
2. Supported over 90 communities statewide, serving more than 10 million residents
3. Adapted compliance strategies to fit diverse, real-world conditions
4. Deliver ongoing expertise in:
a. Implementation Record (IR) development and tracking
b. CalRecycle Jurisdiction and Agency Compliance and Enforcement (JACE) evaluations and support
c. Alignment with California Green Building Standards Code (CALGreen) and Model Water Efficient Landscape Ordinance (MWELO) standards d. Recovered Organic Waste Product (ROWP) procurement planning e. Legislative gap analysis and corrective action plan (CAP) development f. Ordinance drafting and regulatory engagement
g. Program development or refinement with standard operating procedures Item Number: 7.
Raul Arauz
September 30, 2025
Customized Support in Phases
HF&H is ready to support the City, starting with a comprehensive gap analysis to identify where your current programs align with SB 1383 mandates and where strategic improvements and enhancements are needed.
PHASE 1: GAP ANALYSIS – FOUNDATION FOR STRATEGIC ACTION In order to best support the City our first phase is to conduct a detailed evaluation of the City’s existing SB 1383 compliance efforts, including:
1. Review of all City SB 1383 programs, including your agreement with Desert Valley Disposal (DVD)
2. Assessment of the IR, annual state reporting, procurement practices, and reporting systems
3. Analysis of edible food recovery efforts, infrastructure capacity, and collection systems
4. Evaluation of outreach materials, enforcement protocols, and City resources This diagnostic phase will pinpoint regulatory, operational, and logistical gaps in order to provide a clear picture of where the City stands and what is needed to move forward toward compliance with SB 1383. During this time, any gaps that can be quickly resolved will be brought to the City’s attention for prompt remedy. Additionally, we have included some observations in the scope section below that we uncovered while preparing this proposal.
PHASE 2: STRATEGIC RECOMMENDATIONS AND IMPLEMENTATION
SUPPORT
Based on the findings of the gap analysis in Phase 1, HF&H will develop a customized action plan for strategic implementation within budgetary limitations that may include:
1. Infrastructure and Capacity Planning: Recommendations for collection program modification, route optimization, and organics processing capacity support
2. Edible Food Recovery Expansion: Strategies to build a robust recovery network, engage Tier 1 and Tier 2 generators, and develop a system to monitor compliance
3. Multilingual Outreach and Engagement: Development of inclusive, culturally relevant materials and stakeholder engagement plans
4. Enforcement and Training: Creation of inspection protocols, enforcement procedures, and staff training modules
5. Program Evaluation and Cost Modeling: Ongoing performance tracking, corrective action planning, and cost-effective solutions to minimize ratepayer impact Item Number: 7.
Raul Arauz
September 30, 2025
6. Procurement and Recordkeeping: Support for ROWP procurement, documentation, and CalRecycle reporting
7. Other SB 1383 programmatic gap areas identified (examples include waiver program, collection systems, recycled content paper purchases, data templates, hauler reporting, etc.)
* * * * * *
HF&H brings over 35 years of experience working exclusively with California municipalities.
We have supported more than 90 jurisdictions with SB 1383 implementation, compliance strategy, and planning. Our municipal-only focus ensures our recommendations are unbiased, pragmatic, and aligned with public priorities.
We are excited about the opportunity to support the City of Desert Hot Springs with building on its SB 1383 programs to achieve its strategic sustainability goals. We have received and included as a proposal attachment the signed copy of Addendum No.1. We respectfully request a few modifications to the professional services agreement as outlined in the attached redline document Attachment A Professional Services Agreement Exceptions.
Thank you for considering our proposal. Please do not hesitate to reach out with any questions or to discuss how we can tailor our services to meet the City’s needs.
Sincerely,
Laith B. Ezzet, CMC
Senior Vice President
Item Number: 7.
ADDENDUM No. I
REQUEST FOR PROPOSAL
RECYCLING CONSULTING SERVICES
September 23rd, 2025
The City of Desert Hot Springs received a total of questions by the Inquiry Submittal deadline of September 18, 2025. The following are the questionssubmitted and their corresponding responses:
Question 1: Can you elaborate on what type of enforcement and inspection services are needed? Are you looking for a consultant to conduct contamination assessments or edible food recovery inspections, or more so create an enforcement guide outlining how City staff will conduct inspections and enforcement?
DHS Response: DHS is looking for the consultant to create an enforcement guide, outlining how City staff will conduct inspections and enforcement.
Question 2: Did the City receive a CalRecycle extension on the SB 1383 Grant deadline to November 2026?
DHS Response: Yes, the City did receive a CalRecycle extension on the SB1383 Grant deadline until November of 2026.
Question 3: Does the $25,000 for education and outreach include costs for printing? Or does the City have a separate budget for those costs?
DHS Response: Yes, the $25,000 budget includes the costs for printing.
Question 4: Has the City received notice from CalRecycle for a JACE compliance evaluation? DHS Response: No, the City has not received notice from CalRecycle for a JACE compliance evaluation as of today, September 23, 2025.
Question 5: Is the City using a software company or maintaining their implementation record on a City server?
DHS Response: No, the City is not using a software company or maintaining their implementation on a City server. The City is open to recommendations for software to meet the requirements of the program for implementation record, record tracking and record keeping.
Item Number: 7.
Question 6: Is the City open to modifying the project deliverables/scope if substantial SB 1383 programmatic gaps are identified in a comprehensive Gap Analysis? DHS Response: Yes, the City is open to modifying the project deliverables/scope if substantial SB1383 programmatic gaps are identified in a comprehensive Gap Analysis.
Question 7: Can the City provide access to the current franchise agreement with Desert Valley Disposal?
DHS Response: The City will make the current franchise agreement with Desert Valley Disposal available to the selected consultant or consulting firm.
Question 8: Has the City received notice from the County or CalRecycle of insufficient organic waste or edible food recovery capacity? If insufficient capacity was identified, has the City/County submitted an implementation schedule to CalRecycle and can this be provided? DHS Response: No, the City has not received notice from the County or CalRecycle of insufficient organic waste or edible food recovery capacity.
Question 9: Does the City have any regular newsletter publications or community-wide outreach? If so, does this publication include solid waste related education and outreach? If yes, how many times per year is this publication distributed?
DHS Response: Yes, the City has a regular newsletter publication that is published and distributed to any residents with a DHS address. No, this publication does not include solid waste related education, but we are planning to include it as the program gets implemented.
Thank you,
Raul Arauz
Associate Engineer
Receipt of this addendum shall be submitted with your bid by signing below. YOUR PROPOSAL WILL BE DISQUALIFIED IF THIS ADDENDUM NO. 1 IS NOT SIGNED AND SUBMITTED WITH YOUR PROPOSAL.
Laith B. Ezzet, CMC
Senior Vice President
Proposer’s Signature
Item Number: 7.
SB1383 Local Assistance Grant Program Organic Waste Reduction Program Contents, Figures, Attachments, Definitions
City of Desert Hot Springs | September 30, 2025 | Page i
CONTENTS
SECTION 1. HFH BACKGROUND AND INFORMATION ........ 1
Our Commitment to Communities and Results ........................1 SECTION 2. PROJECT TEAM AND QUALIFICATIONS.......... 2
SECTION 3. EXPERIENCE AND REFERENCES ..................... 4 City of Palm Desert .............................................................4 City of Garden Grove...........................................................5 City of Orange ....................................................................6 City of Fullerton..................................................................7 Coachella Valley Association of Governments (CVAG) ...............8 SECTION 4. SCOPE OF WORK ......................................... 10 Requested Services – Scope of Work ................................... 10 Phase 1: Gap Analysis – Foundation for Strategic Action......... 10 Phase 2: Strategic Recommendations .................................. 12 SECTION 5. COST PROPOSAL.......................................... 21 General 21 Hourly Rates .................................................... 22 Direct Expenses................................................................ 22 Invoices and Payment for Services ...................................... 22 Item Number: 7.
SB1383 Local Assistance Grant Program Organic Waste Reduction Program Contents, Figures, Attachments, Definitions
City of Desert Hot Springs | September 30, 2025 | Page ii
FIGURES
Figure 1. Organization Chart.................................................................. 3 Figure 2. Summary Total Fee Estimate ...................................................21 Figure 3. Schedule of Hourly Rates (Fiscal Year 2025 to 2026) ...................22 Figure 4. Workplan* ............................................................................23
ATTACHMENTS
A. Professional Services Agreement Exceptions
B. Staff Resumes
C. Client Testimonial Letters
D. Project Schedule
DEFINITIONS
Term Definition
SB Senate Bill
CALGreen California Green Building Standards Code
MWELO Model Water Efficient Landscape Ordinance
JACE Jurisdiction and Agency Compliance and Enforcement IR Implementation Record
ROWP Recovered Organic Waste Product(s)
CAP Corrective Action Plan
RFI Request for Information
RFP Request for Proposals
AB Assembly Bill
C&D Construction and Demolition
OWR Organic Waste Reduction
RNG Renewable Natural Gas
CCR California Code of Regulations
EAR Electronic Annual Report
EFG Edible Food Generator
FRO Food Recovery Organization
SOP Standard Operating Procedure
DVD Desert Valley Disposal
Item Number: 7.
SB1383 Local Assistance Grant Program Organic Waste Reduction Program Section 1. HFH Background and Information
City of Desert Hot Springs | September 30, 2025 | Page 1 of 22 Section 1. HFH Background and Information
Founded in 1989, HF&H Consultants has established itself as a leading provider of specialized consulting services to local governments, with deep expertise in recycling, solid waste, water, wastewater, and stormwater management. Over the past three decades, HF&H has successfully completed more than 2,400 engagements, supporting hundreds of municipal agencies in California and beyond.
Our firm is recognized for delivering environmentally responsible, economically sound, and strategically effective solutions. HF&H’s multidisciplinary team of nationally certified professionals brings extensive experience in program development, regulatory compliance, financial analysis, and stakeholder engagement. We pride ourselves on our reputation for excellent client service, independence, and leadership in the industry.
HF&H’s approach is rooted in a commitment to understanding each client’s unique needs and objectives. We work collaboratively to develop and implement programs that not only meet regulatory requirements, such as those mandated by SB 1383, but also advance community sustainability goals. Our services encompass capacity planning, collection system design, edible food recovery program development, education and outreach, enforcement and inspection, program evaluation, procurement support, recordkeeping, and infrastructure planning.
As consultants, HF&H is dedicated to providing the City of Desert Hot Springs with the expertise and support necessary to achieve and maintain compliance with SB 1383. Our team is prepared to manage and execute all tasks outlined in the Request for Proposal (RFP), ensuring the City’s Organic Waste Reduction (OWR) Program is effective, compliant, and responsive to local needs.
OUR COMMITMENT TO COMMUNITIES AND RESULTS
• Over 30 years of experience serving California municipalities • Proven track record in SB 1383 compliance and organic waste program implementation
• Comprehensive, client-focused consulting services
• Commitment to sustainability, innovation, and community engagement Item Number: 7.