95 "Negligent Violations" may be in an amount up to $50,000 per day per deemed occurrence while "Knowing Violations" can result in fines as high as $250,000 and imprisonment.
Stormwater and Non-Stormwater Pollution Control work shall conform to the requirements in the latest version of the CASQA Handbook, entitled "California Stormwater BMP Handbook - Construction". A copy of the "California Stormwater BMP Handbook - Construction", hereafter referred to as the "CASQA Handbook", may be obtained from CASQA, Post Office Box 2105, Menlo Park, California 94026-2105. Telephone: 650.366.1042. Copies of the handbook can also be downloaded from the CASQA internet site at https://www.casqa.org/.
The Contractor shall be responsible for all costs and for any liability imposed by law as a result of the Contractor's failure to comply with the requirements set forth in this section, Stormwater and Non-Stormwater Pollution Control, including, but not limited to, compliance with the applicable provisions of the CASQA Handbook, General Permit, federal, state, and local regulations. For the purpose of this paragraph, costs and liabilities include, but are not limited to, fines, penalties, and damages whether assessed against the City or the Contractor, including those levied under the Federal Clean Water Act and the State Porter-Cologne Water Quality Act.
The Contractor shall become fully informed of and comply with the applicable provisions of the CASQA Handbook, General Permit, federal, state, and local regulations that govern the Contractor's activities and operation pertaining to both stormwater and non-stormwater discharges from both the project site and areas of disturbance outside the project limits during construction. The Contractor shall, at all times, keep copies of the General Permit, approved SWPPP and all amendments at the project site. The SWPPP shall be made available upon request of a representative of the SWRCB, CRWQCB, United States Environmental Protection Agency (USEPA), or local stormwater management agency. Requests by the public shall be directed to the Engineer.
The Contractor is solely and exclusively responsible for any arrangements made between the Contractor and other property owners or entities that result in disturbance of areas or construction activities being conducted outside limits of the designated rights of way and temporary construction easements as shown on the drawings.
The Contractor shall, at reasonable times, allow authorized agents of the CRWQCB, SWRCB, USEPA, or local stormwater management agency, upon the presentation of credentials and other documents as may be required by law, to:
1. Enter upon the construction site and the Contractor's facilities pertinent to the work;
2. Have access to and copy any records required to be kept as specified in the General Permit;
3. Inspect the construction site, including any offsite staging areas or material storage areas, and related soil stabilization practices and sediment control BMPs; and
4. Sample or monitor for the purpose of ensuring compliance with the General Permit.
Item Number: 2.
96 The Contractor shall notify the Engineer immediately upon request from regulatory agencies to enter, inspect, sample, monitor, or otherwise access the project site or the Contractor's records.
29.3 Permit Registration Documents (PRDs) Preparation and Approval - The Contractor shall prepare and obtain approval of the PRDs as part of the Stormwater and Non-Stormwater Pollution Control work for this contract. The Stormwater Pollution Prevention Plan (SWPPP) shall include an appropriate Construction Site Monitoring Program (CSMP) as required by Section I, Monitoring and Reporting Requirements of Attachment C of the General Permit. A guidance document titled "Field Monitoring and Analysis Guidance" is available from the California Stormwater Quality Association (CASQA) internet site in their Construction BMP Handbook Portal. The Contractor shall prepare and implement the SWPPP in accordance with the CASQA Handbook and CSMP, the General Permit and these Detailed Specifications.
In case of conflict between the CASQA Handbook and these Detailed Specifications, the Detailed Specifications shall govern; in case of conflict between these Detailed Specifications and the General Permit, the latter shall govern.
Within 10 working days after the award of the contract, the Contractor shall submit 2 copies of the SWPPP to the Engineer for review and approval. The Contractor shall allow 5 working days for the Engineer to review the SWPPP. If revisions are required as determined by the Engineer, the Contractor shall revise and resubmit the SWPPP within 3 working days of receipt of the Engineer's comments and shall allow 10 working days for the Engineer to review the revisions. The Contractor shall submit 4 copies of the approved SWPPP to the Engineer prior to the pre-construction meeting. The Contractor must have approved PRDs prior to the preconstruction meeting.
The objectives of the SWPPP shall be to identify all pollution sources associated with Contractor's construction activities that may adversely affect the quality of stormwater discharges; to identify all non-stormwater discharges; to identify, construct, implement, and maintain water pollution control best management practices, hereafter referred to as "BMPs", to reduce to the maximum extent practicable pollutants in both stormwater discharges and authorized non-stormwater discharges from the construction site during construction and to develop a maintenance schedule for BMPs after construction is completed under this contract.
The SWPPP shall incorporate BMPs in each of the following categories:
1. Soil stabilization practices;
2. Sediment control practices;
3. Sediment tracking control practices;
4. Wind erosion control practices; and
5. Non-stormwater management, and waste management and disposal control practices.
Specific objectives and minimum requirements for each category of BMPs are described in the CASQA Handbook. The Contractor shall consider the objectives and minimum requirements presented in the CASQA Handbook for each of the above categories. When Item Number: 2.
97 minimum requirements are listed for any category, the Contractor shall incorporate one or more of the listed minimum BMPs required into the SWPPP and implement them on the project to meet the pollution control objectives for the category. In addition, the Contractor shall consider other BMPs presented in the CASQA Handbook to supplement the minimum BMPs required when necessary to meet the objectives of the SWPPP and maintain compliance with the General Permit. The Contractor shall document the selection process in accordance with the procedure specified in the CASQA Handbook.
The Contractor should not assume that the minimum BMPs required for each category presented in the CASQA Handbook are adequate to meet the pollution control objectives. The Contractor may use other effective BMPs, as approved by the Engineer, in addition to the minimum as required in the CASQA Handbook to achieve the pollution control objectives.
The SWPPP shall include the following items as described in the CASQA Handbook, CSMP, and General Permit:
Section 1 - SWPPP Requirements:
1.1 Introduction
1.2 PRDs
1.3 SWPPP Availability and Implementation
1.4 SWPPP Amendments
1.5 Retention of Records
1.6 Required Non-Compliance Reporting
1.7 Annual Report
1.8 Changes to Permit Coverage
1.9 Notice of Termination
Section 2 - Project Information:
2.1 Project and Site Description
2.2 Permits and Governing Documents
2.3 Stormwater Run-on from Offsite Areas
2.4 Findings of the Construction Site Sediment and Receiving Water Risk Determination
2.5 Construction Schedule
2.6 Potential Construction Site Pollutant Sources
2.7 Identification of Non-Stormwater Discharges
2.8 Required Site Map Information
Section 3 - Best Management Practices:
3.1 Schedule for BMP Implementation
3.2 Erosion Control and Sediment Control
3.3 Non-Stormwater and Material Management
3.4 Post-Construction Stormwater Management Measures
Item Number: 2.
98 Section 4 - BMP Inspection, Maintenance, and Rain Event Action Plans:
4.1 BMP Inspection and Maintenance
4.2 Rain Event Action Plans
Section 5 - Training
Section 6 - Responsible Parties and Operators:
6.1 Responsible Parties
6.2 Contractor List
Section 7 - Construction Site Monitoring Program:
7.1 Purpose
7.2 Applicability of Permit Requirements
7.3 Weather and Rain Event Tracking
7.4 Monitoring Locations
7.5 Safety and Monitoring Exemptions
7.6 Visual Monitoring (Inspections)
7.7 Water Quality Sampling and Analysis
7.8 Watershed Monitoring Option
7.9 Quality Assurance and Quality Control
7.10 Reporting Requirements and Records Retention
To ensure that the preparation, implementation, and oversight of the SWPPP is sufficient for effective pollution prevention, individuals responsible for creating, revising, overseeing, and implementing the SWPPP should participate in applicable training programs and document such training in the SWPPP. A copy of the SWPPP should be located at the construction site.
The following notes (or notes of substantially similar intent) that address pollution prevention to the Maximum Extent Practicable during the construction phase of a project on a year-round basis need to be placed on the Stormwater and Non-Stormwater Pollution Control Drawings:
Erosion control BMPs shall be implemented and maintained to minimize and/or prevent the entrainment of soil in runoff from disturbed soil areas on construction sites.
Sediment control BMPs shall be implemented and maintained to prevent and/or minimize the transport of soil from the construction site.
Stockpiles of soil shall be properly contained to eliminate or reduce sediment transport from the site to streets, drainage facilities, or adjacent properties via runoff, vehicle tracking, or wind.
Appropriate BMPs for construction-related materials, wastes, spills, or residues shall be implemented to eliminate or reduce transport from the site to streets, drainage facilities, or adjoining properties by wind or runoff.
Item Number: 2.
99 Runoff from equipment and vehicle washing shall be contained at construction sites and must not be discharged to receiving waters or the local storm drain system. Washwaters or rinsate from ready mix, concrete, or cement vehicles must be handled appropriately and may not be discharged to receiving waters or any storm drain system.
All construction contractor and subcontractor personnel are to be made aware of the required BMPs and good housekeeping measures for the project site and any associated construction staging areas.
At the end of each day of construction activity all construction debris and waste materials shall be collected and properly disposed in trash or recycle bins.
Construction sites shall be maintained in such a condition that a storm does not carry wastes or pollutants off the site. Discharges other than stormwater (non-stormwater discharges) are prohibited, except as authorized by an individual National Pollutant Discharge Elimination System (NPDES) permit or the State-wide General Permit for Storm Water Discharges Associated with Construction Activity. Potential pollutants include, but are not limited to: solid or liquid chemical spills; wastes from paints, stains, sealants, solvents, detergents, glues, lime, pesticides, herbicides, fertilizers, wood preservatives, and asbestos fibers; paint flakes or stucco fragments; fuels, oils, lubricants, and hydraulic, radiator, or battery fluids; concrete and related cutting or curing residues; floatable wastes; wastes from engine/equipment steam cleaning or chemical degreasing; wastes from street cleaning; and super-chlorinated potable water from line flushing and testing. During construction, disposal of such materials should occur in a specified and controlled temporary area onsite physically separated from potential stormwater runoff, with ultimate disposal in accordance with local, state, and federal requirements.
Discharging contaminated groundwater produced by dewatering groundwater that has infiltrated into the construction site is prohibited. Discharging of contaminated soils via surface erosion is also prohibited.
The Contractor is required to notify and obtain approval from the City 10 days prior to any nonstormwater discharge or dewatering associated with Contractor's construction activities.
Construction sites shall be managed to minimize the exposure time of disturbed soil areas through phasing and scheduling of grading to the extent feasible and the use of temporary and permanent soil stabilization.
BMPs shall be maintained at all times. In addition, BMPs shall be inspected prior to predicted storm events and following storm events.
29.4 Permit Registration Documents (PRDs) and Rain Event Action Plan (REAP) Amendments - If the scope or schedule of the project changes, the Contractor shall immediately notify the Engineer. The Engineer will determine if the Contractor will be required to recalculate the Risk Assessment. If it is determined by the Engineer that a new Risk Assessment is required, the Engineer will notify the Contractor to resubmit amended PRDs and in the case that the risk level increases, the Contractor shall comply with additional applicable requirements of the General Permit, including preparation and implementation of REAPs, Construction Site Monitoring Program (CSMP), Numeric Action Level Exceedance Reports, and annual reporting requirements. The Contractor shall also prepare amendments to the PRDs, both graphically and in narrative form, whenever there is a change in Contractor's construction activities or operations which may result in the discharge of pollutants to surface waters, groundwaters, municipal storm drain systems, or as deemed necessary by the Engineer. The Contractor shall also amend the PRDs if they are in violation of any condition of the General Permit or have not effectively Item Number: 2.
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achieved the objective of reducing pollutants in stormwater discharges. Amendments shall show additional best management practices (BMPs), revised Contractor's construction activities or operations, including those in areas not shown in the initially approved Stormwater Pollution Prevention Plan (SWPPP), which are required on the project to effectively control water pollution.
Amendments to the PRDs shall be submitted for review and approval by the Engineer in the same manner specified for the initial approval of the PRDs. The Contractor shall date and attach all approved amendments to any of the PRDs. Upon approval of the amendment, the Contractor shall implement the approved changes, revised construction activities, or operations.
29.5 Non-Compliance Reporting - If the project is in non-compliance at any time, the Contractor shall make a written report to the Engineer within 2 calendar days of identification of non-compliance activities.
29.6 Stormwater Pollution Prevention Plan (SWPPP) Implementation - Upon approval of the SWPPP, the Contractor shall be responsible throughout the duration of the project for placing, installing, constructing, inspecting, and maintaining the best management practices (BMPs) as well as conducting the Construction Site Monitoring Program (CSMP) as included in the SWPPP and any amendments thereto, and for removing and disposing of temporary BMPs. All SWPPP implementation shall be performed or supervised by a Qualified SWPPP Practitioner (QSP).
Unless otherwise directed by the Engineer or specified in these Detailed Specifications, the Contractor's responsibility for SWPPP implementation shall continue throughout any temporary suspension of work ordered in accordance with Section 6.05 Temporary Suspension of the Work of the General Provisions. Requirements for installation, construction, inspection, maintenance, removal, and disposal of BMPs are specified in the California Stormwater Quality Association (CASQA) Construction BMP Handbook Portal and these Detailed Specifications.
The Engineer may order the suspension of construction operations if the Contractor fails to comply with the requirements of this section, Stormwater and Non-Stormwater Pollution Control, as determined by the Engineer.
The Contractor will not be compensated for sampling and analysis work because of the Contractor's failure to properly implement, inspect, maintain, and repair BMPs in the approved SWPPP and any amendments thereto, or for failing to store construction materials or wastes in watertight containers.
(a) Stormwater Pollution Control - The Contractor shall implement soil stabilization practices and sediment control BMPs, including minimum requirements as presented in the Caltrans Handbooks, on all disturbed areas of the project site throughout the rainy season, defined as between August 1st - October 1st and November 1st - May 1st, which is consistent with Caltrans' definition of the rainy season for the eastern desert region.
Implementation of soil stabilization practices and sediment control BMPs for soildisturbed areas, including, but not limited to, rough graded access roads, slopes, channel inverts, operational inlets, and outlets of the project shall be completed no later than 10 calendar days Item Number: 2.
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prior to the start of the rainy season or upon start of applicable Contractor's construction activities for projects which begin either during or within 10 calendar days of the rainy season.
The Engineer may require the Contractor, on a case-by-case basis, to reduce the active, soil-disturbed area limit of the project. The Contractor shall demonstrate the ability and preparedness to fully deploy soil stabilization practices and sediment control BMPs to protect soil-disturbed areas of the project site by maintaining an adequate quantity of soil stabilization and sediment control materials onsite to protect exposed, soil-disturbed areas and a detailed plan for the mobilization of sufficient labor and equipment to fully deploy the required BMPs prior to the onset of precipitation and for the duration of the project.
Throughout the rainy season, soil-disturbed areas of the project site shall be considered to be nonactive whenever soil disturbing activities are expected to be discontinued for a period of 14 calendar days or more. Areas that will become nonactive either during the rainy season or within 10 calendar days thereof shall be fully protected with soil stabilization practices such as covering with mulch, temporary seeding, fiber rolls, blankets, etc. within 10 calendar days of the discontinuance of soil disturbing activities or prior to the onset of precipitation, whichever is first to occur. Areas that will become nonactive either during the rainy season or within 10 calendar days thereof shall be fully protected with sediment control BMPs within 10 calendar days of the discontinuance of soil disturbing activities or prior to the onset of precipitation, whichever is first to occur.
Throughout the rainy season, active soil-disturbed areas of the project site shall be fully protected at the end of each day with soil stabilization practices and sediment control BMPs. The Contractor shall monitor the weather forecast on a daily basis. The National Weather Service forecast shall be used, or an alternative weather forecast proposed by the Contractor may be used if approved by the Engineer. If precipitation is predicted prior to the end of the following workday, construction scheduling shall be modified, as required, and the Contractor shall deploy functioning BMPs prior to the onset of the precipitation. (b) Non-Stormwater Pollution Control - The Contractor shall implement, year-round and throughout the duration of the project, BMPs included in the SWPPP for sediment tracking, wind erosion, non-stormwater management, and waste management and disposal. (c) Inspections and Reporting - The Contractor shall regularly inspect the construction site for BMPs identified in the SWPPP to ensure the proper implementation and functioning of BMPs. The Contractor shall identify corrective actions and time frames to address any damaged BMPs or reinitiate any BMPs that have been discontinued.
At a minimum, the Contractor shall inspect the construction site as follows:
1. Prior to a forecast storm;
2. After any precipitation which causes runoff capable of carrying sediment from the construction site;
3. At 24 hour intervals during extended precipitation events; and
4. At a regular interval of once every 2 weeks.
Item Number: 2.
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The construction site inspection checklist provided in the Caltrans Handbooks shall be used to ensure that the necessary BMPs are being properly implemented and are functioning adequately. The Contractor shall submit 1 copy of each site inspection record to the Engineer. (d) Maintenance - The Contractor shall maintain construction site BMPs identified in the SWPPP to ensure the proper implementation and functioning of BMPs. If the Contractor or the Engineer identifies a deficiency in the deployment or functioning of an identified BMP, the deficiency shall be corrected by the Contractor immediately, or by a later date and time if requested by the Contractor and approved by the Engineer in writing, but not later than the onset of subsequent precipitation events. The correction of deficiencies shall be at no additional cost to the City.
(e) Training - The Contractor shall ensure that all persons responsible for implementing requirements of the General Permit shall be appropriately trained in accordance with Section VII Training Qualifications and Certification Requirements of the General Permit. Training should be both formal and informal, occur on an ongoing basis, and should include training offered by recognized governmental agencies or professional organizations. All training shall be documented and included in the SWPPP as an appendix.
The Contractor shall ensure that SWPPPs are written, amended, and certified by a Qualified SWPPP Developer (QSD). The Contractor shall also ensure that all inspection, maintenance, repair, and sampling activities shall be performed or supervised by a QSP. A QSP is a person responsible for non-stormwater and stormwater visual observations, sampling and analysis.
29.7 Rain Event Action Plan (REAP) - The REAP is applicable to Risk Level 2 construction sites only. The Contractor shall ensure a Qualified SWPPP Practitioner (QSP) develop a REAP and submit a copy to the Engineer for review 48 hours prior to any likely precipitation event.
The Contractor shall amend and implement the REAP as directed by the Engineer. If no comments are received prior to the precipitation event, the REAP shall be implemented as proposed. A likely precipitation event is any weather pattern that is forecast to have a 50 percent or greater probability of producing precipitation in the project area. The discharger shall ensure a QSP obtain a printed copy of the precipitation forecast information from the National Weather Service Forecast Office (e.g., enter the zip code of the project's location at http://www.srh.noaa.gov/forecast).
The Contractor's QSP shall ensure that the REAP include, at a minimum, the following site information:
a. Site Address;
b. Calculated Risk Level;
c. Site Stormwater Manager information including the name, company, and 24-hour emergency telephone number;
Item Number: 2.
10 3
d. Erosion and Sediment Control Provider information including the name, company, and 24-hour emergency telephone number; and
e. Stormwater Sampling Agent information including the name, company, and 24-hour emergency telephone number.
29.8 Water Quality Monitoring, Sampling and Analysis - The Water Quality Monitoring, Sampling and Analysis is applicable to Risk Level 2 construction sites only. The Contractor's Qualified SWPPP Developer (QSD) shall be responsible for preparing a Construction Site Monitoring Program (CSMP) and implementing the monitoring, sampling, and analysis requirements as described in Attachment D of the General Permit. Records of all visual observations and sampling results required by the General Permit shall be kept using the forms contained in the CSMP, Attachment 3 of the California Stormwater Quality Association (CASQA) Construction BMP Handbook Portal. Copies of the forms shall be maintained in the Stormwater Pollution Prevention Plan (SWPPP) and submitted to the Engineer within 24 hours of the visual observation or sampling event.
29.9 Numeric Action Level (NAL) Exceedance Report - The NAL Exceedance Report is applicable to Risk Level 2 construction sites only. The Contractor shall be responsible for submitting a NAL Exceedance Report to the Engineer in the event that any effluent sample exceeds an applicable NAL.
a. The Contractor shall submit all storm event sampling results for each discharge point to the Engineer no later than 24 hours after the conclusion of the storm event. b. The Contractor shall certify each NAL Exceedance Report in accordance with the Special Provisions for Construction Activity.
c. The Contractor shall retain an electronic or paper copy of each NAL Exceedance Report for a minimum of 3 years after the date the annual report is filed. d. The Contractor shall include in the NAL Exceedance Report:
i. The analytical method(s), method reporting unit(s), and method detection limit(s) of each analytical parameter (analytical results that are less than the method detection limit shall be reported as "less than the method detection limit").
ii. The date, place, time of sampling, visual observation (inspections), and/or measurements, including precipitation.
iii. A description of the current best management practices (BMPs) associated with the effluent sample that exceeded the NAL and the proposed corrective actions taken.
29.10 Non-Stormwater Discharge or Dewatering - Dewatering activity should only be considered after other methods have been determined to be inadequate for storm drain Item Number: 2.
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construction by the Engineer. See also information provided in Section 11 - Water Control. If groundwater will be encountered during the project activities, the dewatering activity must be covered by the General Waste Discharge Requirements for Low Threat Discharges to Surface Waters within the Colorado River Basin Region (De Minimus Permit), Colorado River Basin Regional Water Quality Control Board Order No. R7-2015-0006. The Contractor shall comply with this Order, and notify and obtain approval from the Engineer 15 days prior to any nonstormwater discharging of groundwater dewatering. If an emergency or unforeseen dewatering activity that will discharge to Waters of the United States occurs, the Contractor shall contact the Engineer immediately.
When discharging groundwater from dewatering activities to surface waters, the Contractor shall comply with and implement the Monitoring and Reporting Program required under Order No. R7-2015-0006. This Order can be downloaded from https://www.waterboards.ca.gov/coloradoriver/board_decisions/adopted_orders/orders/2015/000 6low_threat.pdf?utm_source=chatgpt.com. Under the Monitoring and Reporting Program, the Contractor shall prepare the Monitoring Report in accordance with Attachment E of the Order.
The Contractor must submit the Monitoring Reports to the Engineer by the 15th day of each month following the monitoring period. The City will submit the Monitoring Reports to the Colorado River Basin Regional Water Quality Control Board. The Monitoring Reports shall cover the previous month's monitoring activities.
If there is any other form of non-stormwater discharge from the project to surface waters, the Contractor shall immediately contact the Engineer to determine appropriate actions required for coverage under the De Minimus Permit.
Failure of the Contractor to fully comply with this requirement may result in the suspension of construction operations and liability for any associated monitoring, fines, penalties, and remediation activities related to the discharge.
29.11 Reports -
(a) Annual Report - The Contractor shall be responsible for preparing an Annual Report to meet the requirements of Section XVI of the General Permit covering the preceding period of construction from July 1st to June 30th. The Annual Report shall be structured in accordance with the California Stormwater Quality Association Construction BMP Handbook Portal Section 1.7.
The Contractor shall submit 2 copies of the Annual Report to the Engineer by July 15th of each year for review and approval. The Contractor shall allow 10 working days for the Engineer to review the Annual Report. If revisions are required as determined by the Engineer, the Contractor shall revise and resubmit the Annual Report within 3 working days of receipt of the Engineer's comments. The Contractor shall submit 4 copies of the approved Annual Report to the Engineer prior to August 15th of each year. The Contractor shall be responsible for providing an Annual Report to the Engineer for any construction occurring for part of the year after July 1st prior to receiving final payment on the project.
(b) Monthly Report - The Contractor shall prepare and submit to the Engineer a Monthly Report within 5 working days of the end of the month including:
Item Number: 2.
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1. All visual observation reports;
2. All sampling and analysis reports;
3. All NAL Exceedance Reports; and
4. Summary of changes to the Stormwater Pollution Prevention Plan and or Rain Event Action Plan based on inspection results for the preceding month.
29.12 Payment - The contract lump sum price paid for Stormwater and Non-Stormwater Pollution Control work shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals for doing all the work involved in developing, preparing, obtaining approval of, revising, and amending the Permit Registration Documents, and installing, constructing, maintaining, removing, and disposing of best management practices (BMPs) as shown in the Stormwater Pollution Prevention Plan, as specified in the California Stormwater Quality Association Handbook and Sample Contractor's Water Quality Construction Site Monitoring Program, General Permit and these Detailed Specifications, and as directed by the Engineer.
The contract lump sum price paid for Non-Stormwater Discharge or Dewatering shall include full compensation for compliance of Section 29.10 Non-Stormwater Discharge or Dewatering. Contractor shall not be paid any portion of the contract lump sum if coverage under the De Minimus Permit is not required.
Monthly payment will be made on a basis of the percentage of work completed on the entire project and subject to the submittal of a complete Monthly Report as specified in Section
29.11(b) Monthly Report. Failure to complete or report required visual inspections, monitoring, sampling and analysis requirements, Numeric Action Level Exceedance Reports, and/or other necessary follow-up actions to ensure that the project stays in compliance with the General Permit can be the basis for reducing monthly progress payments for the project. Monthly progress payments will be reduced by the amount of direct costs, overhead costs, and engineering costs incurred by the Engineer to address compliance deficiencies, including costs to conduct inspections, monitoring, reporting, and supplemental BMP implementation necessary to comply with the General Permit and costs incurred by the Engineer to address complaints, additional state inspections, and violations and/or fines issued by the state or United States Environmental Protection Agency associated with failure to properly comply with the General Permit. Progress payment reductions can exceed the monthly percentage or total contract lump sum price for Stormwater and Non-Stormwater Pollution Control work.
Payment will be made on a basis of the percentage of work completed on the entire project.
SECTION 30 – UTILITIES
30.1 Description - This section covers the contract items Relocate 8-Inch Waterline, Relocate 4” Sewer Line , Reconstruct Sewer Lateral, Relocated 1-Inch Water Service, Relocation of Gas line, Relocation of Electric Line, Relocation of Cable TV Line.
Item Number: 2.
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30.2 General Material and Installation Requirements – All pipes, valves, appurtenances, and installation shall conform to Mission Spring Water District (MSWD) standards and specifications. A reference copy of Sections 2.0 and 3.0 of MSDWD’s Design Criteria are included in Appendix A and are incorporated as part of these specifications.
30.3 Relocate 8-Inch Waterline - The contract item Relocate 8-Inch Waterline covers all labor, equipment, materials, testing, earthwork, removal of existing waterline and incidentals required for the complete construction and installation of the 8-inch waterline, as shown on the drawings and as required by MSWD’s Specifications" and these Specifications. The contractor shall closely coordinate and cooperate with MSWD’s Inspector during the installation and testing of the relocated waterline.
30.4 Relocate 4-Inch Sewer Line - The contract item Relocate 4-Inch Sewer line covers all labor, equipment, materials, testing, earthwork, removal of existing waterline and incidentals required for the complete construction and installation of the 4-inch Sewer line, as shown on the drawings and as required by MSWD’s Specifications" and these Specifications. Also, included on this item are the (2) two sewer manholes proposed for the connection of the relocated 4-Inch sewer line as well as the additional CLSM, backfill and filter material paylines required for the trench as specified on the plans on sheet 23. The contractor shall closely coordinate and cooperate with MSWD’s Inspector during the installation and testing of the relocated waterline.
30.5 Reconstruct Sewer Lateral per SPPWC Std. 223-2 - The contract item Reconstruct Sewer Lateral per SPPWC Std. 223-2 covers all labor, equipment, materials, testing, earthwork, removal of existing sewer line and incidentals required for the complete reconstruction and installation of the 4-inch Water Service line, as shown on the drawings and as required by MSWD’s Specifications" and these Specifications. The contractor shall closely coordinate and cooperate with MSWD’s Inspector during the installation and testing of the relocated waterline.
30.6 Relocate 1-Inch Water Service Line - The contract item Relocate 1-Inch Water Service line covers all labor, equipment, materials, testing, earthwork, removal of existing waterline and incidentals required for the complete construction and installation of the 1-inch Water Service line, as shown on the drawings and as required by MSWD’s Specifications" and these Specifications. The contractor shall closely coordinate and cooperate with MSWD’s Inspector during the installation and testing of the relocated waterline.
30.7 Relocation of Gas line by SoCalGas - The Contractor shall be fully responsible for coordinating all necessary activities with Southern California Gas Company (SoCalGas) relating to the relocation of any existing gas lines affected by the Work.
This includes, but is not limited to:
-Submitting applications and relocation requests to SoCalGas. -Responding to SoCalGas inquiries or review comments.
-Scheduling relocation work, inspections, and service turn-on/turn-off. -Providing SoCalGas with necessary access, clearances, and documentation (e.g., permit copies, design drawings, and Right-of-Way easements) to perform the relocation.
Item Number: 2.
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30.8 Relocation of Electric Line by SCE - The Contractor is responsible for coordinating all aspects of the relocation of existing electric lines with Southern California Edison (SCE).
This includes, but is not limited to:
-Submitting applications and relocation requests to SCE. -Responding to SCE inquiries or review comments.
-Providing SCE with necessary access, clearances, and documentation (e.g., permit copies, design drawings, and Right-of-Way easements) to perform the relocation.
30.9 Relocation of Cable TV Line by Frontier - The Contractor shall be responsible for all coordination with Frontier necessary to relocate existing cable TV lines affected by the work.
30.10 Measurement and Payment - The contract lump sum prices paid for the contract items Relocate 8-Inch Waterline; Relocate 4-Inch Sewer line; Relocate 1-Inch Water service Line; Reconstruct Sewer Lateral per SPPWC Std. 223-2. Relocation items performed by the contractor shall include full compensation for all costs incurred under this section including Aggregate Base, and Asphalt Concrete used for resurfacing the street.
No measurement or payment will be made for Relocation of Gas line by SoCalGas, Relocation of Electric Line by SCE and Relocation of Cable TV Line by Frontier. Effort required for this coordination will be compensated as part of Clearing and Miscellaneous Work SECTION 31 – NOT USED
Item Number: 2.
APPENDIX A – MSWD DESIGN CRITERIA EXCERPT
Item Number: 2.
APPENDIX B – STANDARD PLANS
Item Number: 2.
APPENDIX C – SCAQMD -RULE 403
Item Number: 2.
APPENDIX D – PROJECT SIGN
Item Number: 2.
APPENDIX E – GEOTECH REPORT
Item Number: 2.
APPENDIX F – 90% SWPPP
Item Number: 2.
SR-26-052
City of Desert Hot Springs
City Council
AGENDA ITEM REPORT
To: City Council
Date: March 3, 2026
Department: City Clerk
Prepared by: Jerryl Soriano, City Clerk
Subject: City Council Regular Meeting Minutes: February 17, 2026 RECOMMENDATION:
Approve the minutes as presented; or as corrected.
ATTACHMENTS:
1) Draft City Council Regular Meeting Minutes - February 17, 2026 Item Number: 3.
City of Desert Hot Springs
DRAFT ACTION MINUTES
City Council Regular Meeting
6:00 PM - Tuesday, February 17, 2026
Council Chambers
CLOSED SESSION - 5:00 P.M.
CALL TO ORDER
Mayor Matas called the Closed Session to order at 5:00 PM.
ROLL CALL
Present:
Council Members: Gary Gardner, Daniel Pitts, Jan Pye
Mayor Pro Tem: Dirk Voss
Mayor: Scott Matas
PUBLIC COMMENTS
None.
Jennifer Mizrahi, City Attorney, announced the Closed Session item.
CLOSED SESSION:
1. CONFERENCE WITH LEGAL COUNSEL – POTENTIAL LITIGATION (Government Code Section 54956.9 (d)(2) and (e)(2). Facts and circumstances are someone made a threat of litigation against the City but has not yet filed a claim.
PRESENTATIONS - 5:15 P.M.
Certificates of Recognition Presented to DHS Eagles Youth Football and Cheer
Certificates of Recognition were presented to DHS Eagles Youth Football and Cheer.
Introduction and Swearing-In of New Police Officers
Steven Shaw, Police Chief, introduced four new officers: William Chung, Keith Ruiz, Joshua Olsen, and Roman Camacho; and administered the Oath of Allegiance.
Item Number: 3.
City Council
February 17, 2026
REGULAR SESSION - 6:00 P.M.
CALL TO ORDER
Mayor Matas called the Regular Session to order at 6:00 PM.
ROLL CALL
Present:
Council Members: Gary Gardner, Daniel Pitts, Jan Pye
Mayor Pro Tem: Dirk Voss
Mayor: Scott Matas
INVOCATION
Councilmember Pye gave the Invocation.
PLEDGE OF ALLEGIANCE
Mayor Pro Tem Voss led the Pledge of Allegiance.
CITY ATTORNEY REPORT ON CLOSED SESSION
Jennifer Mizrahi, City Attorney, advised that there was no reportable action.
APPROVAL OF AGENDA
ACTION: Approve the February 17, 2026, Regular Meeting agenda and approve the Consent Calendar in its entirety.
Moved by Councilmember Gardner
Seconded by Councilmember Pye
Carried 5-0 by the following votes:
AYES: Pitts, Pye, Voss, Gardner, and Matas
PUBLIC COMMENTS
Andreas Marquez expressed apologies for the tone of his previous comments and raised concerns about limited local options for disposing of motor oil and antifreeze.
CITY MANAGER REPORT
Geoffrey Buchheim, Administrative Services Director, provided a financial update; and announced that the City was awarded the "Operating Budget Excellence Award" from the California Society of Municipal Finance Officers.
Item Number: 3.
City Council
February 17, 2026
Roberta Crncic, Recreation and Community Services Director, reminded the community about the next "Desert Nights on the Boulevard" event.
Christina Newsom, Deputy City Manager, provided an update on the City's animal adoption efforts and introduced Pet of the Week "Banjo," a 3-year-old male boxer available for adoption.
MAYOR AND COUNCIL MEMBER REPORTS
Councilmember Pitts reported on the various meetings and events he attended.
Councilmember Gardner reported on the various meetings and events he attended.
Mayor Pro Tem Voss reported on the various meetings and events he attended.
Councilmember Pye reported on the various meetings and events she attended.
Mayor Matas reported on the various meetings and events he attended.
ADMINISTRATIVE CALENDAR:
2. Provide Direction Regarding the Use of a Traditional Fireworks Display or Drone Light Show for the 2026 Independence Day 250th Anniversary Celebration
Recommendation:
Provide staff direction on whether to continue the longstanding tradition of a Fireworks Display as the featured attraction for the 2026 Independence Day Celebration commemorating the 250th Anniversary of American Independence, or pivot to a Drone Light Show alternative for the 2026 Independence Day Celebration commemorating the 250th Anniversary of American Independence.
Options:
1) Direct staff to proceed with a traditional Fireworks Display; or 2) Direct staff to contract with one of the Drone Show vendors; or 3) Provide alternative direction.
Staff Report - SR-26-042 - Pdf
Roberta Crncic, Recreation and Community Services Director, presented the staff report and responded to questions.
Andreas Marquez spoke.
A discussion ensued.
ACTION: Direct staff to proceed with a traditional fireworks display for 2026; explore future drone show demonstration allocating up to $10,000 and proceed Item Number: 3.
City Council
February 17, 2026
drone-based fireworks show in 2027.
Moved by Mayor Matas
Seconded by Councilmember Gardner
DEFEATED. 2-3 by the following votes:
AYES: Gardner and Matas
NOES: Pitts, Pye, and Voss
ACTION: Direct Staff to proceed with a traditional fireworks display for 2026 and transition to a drone-based show in 2027.
Moved by Mayor Pro Tem Voss
Seconded by Councilmember Pitts
Carried 4-1 by the following votes:
AYES: Pitts, Pye, Voss, and Gardner
NOES: Matas
CONSENT CALENDAR:
3. City Council Regular Meeting Minutes: February 3, 2026 Staff Report - SR-26-043 - Pdf
ACTION: Approved the minutes as presented.
4. Selection of Pre-Qualified Environmental Consultants Staff Report - SR-26-034 - Pdf
ACTION: Approved the list of environmental consultants for Category 1, Prequalified Environmental Consultants.
5. Payment Register and City Council Expenditures for the Period of January 1, 2026 to January 31, 2026
Staff Report - SR-26-036 - Pdf
ACTION: Received and filed.
6. Treasurer’s Report as of December 2025
Staff Report - SR-26-037 - Pdf
ACTION: Received and filed.
PUBLIC COMMENTS
Item Number: 3.
City Council
February 17, 2026
Omar Camacho congratulated the Administrative Services Department for receiving the "Operating Budget Excellence Award" from the California Society of Municipal Finance Officers and inquired about the "City Attorney's Report on Closed Session."
ADJOURN
Mayor Matas adjourned the meeting at 6:47 PM.
Jerryl Soriano, CMC, City Clerk
Item Number: 3.
SR-26-045
City of Desert Hot Springs
City Council
AGENDA ITEM REPORT
To: City Council
Date: March 3, 2026
Department: Administrative Services
Prepared by: Viviana Gonzalez-Osorio, Management Analyst Subject: Contracts Management Report as of February 15, 2026 RECOMMENDATION:
Receive and file.
DISCUSSION:
Of the FY 2025-2026 Consolidated General Fund adopted operating budget of 53.67 million, 8.32 Million, or 16% is comprised of contract services. To facilitate management of the City’s contracts, a Contracts Management Report (Exhibit 1) has been developed and is submitted to the City Council for informational purposes. This report is comprised of operational contracts over $50,000.00 in support of daily City operations. This report assists staff in proactively administering contracts.
FISCAL IMPACT:
None.
STRATEGIC ALIGNMENT:
This initiative supports the following goals of the City's Strategic Plan:
Goal 11: Financial and Operations
Continue to provide fiscally sound operations via the ongoing evaluation of city processes and operational needs to maximize efficiency, streamline processes and eliminate bureaucracy, when possible, to deliver outstanding customer service and professionalism in all interactions with residents and the public.
ATTACHMENTS:
1) Contracts Management Report as of February 15, 2026
Item Number: 4.
City of Desert Hot Springs
Contracts Management Report
March 03, 2026
Balance as of February 15, 2026
Service/Commodity Provided Current
Contractor/ Consultant
Responsible
Department / Division
Annual Contract
Amount Total Contract Amount Total Contract Remaining Balance Contract
Effective
Date
Contract Expiration
Date
CITYWIDE ZONE 1 & 3 LANDSCAPE SERVICES DESERT CONCEPTS CONSTRUCTION, INC. Public Works FY 2023-2024 - $276,556.80
FY 2024-2025 - $276,556.80
FY 2025-2026 - $276,556.80
$ 829,670.40 $ 185,964.80 7/1/2023 6/30/2026
JOHN H FURBEE POOL CHEMICALS AND CHEMICAL
MONITORING ECOLAB, INC. Public Works $ 89,147.66 $ 89,147.66 $ 71,860.52 7/1/2025 6/30/2026 CITYWIDE ZONE 2 & 4 LANDSCAPE SERVICES MARIPOSA LANDSCAPES, INC. Public Works FY 2023-2024 - $243,616.44
FY 2024-2025 - $243,616.44
FY 2025-2026 - $243,616.44
$ 730,849.32 $ 100,596.40 7/1/2023 6/30/2026
CITYWIDE PLAN CHECK SERVICES NV5, INC. Public Works
FY 2023-2024 - $207,781
FY 2024-2025 - $500,000
FY 2025-2026 - $500,000
$ 1,207,781.00 $ 402,046.84 7/1/2023 6/30/2026
ENGINEERING SUPPORT SERVICES NV5, INC. Public Works FY 2024-2025 - $125,000 FY 2025-2026 - $250,000 $ 375,000.00 $ 138,069.00 2/18/2025 6/30/2026 JOHN H FURBEE POOL MAINTENANCE PARADISE POOLS Public Works $ 63,200.00 $ 63,200.00 $ 48,215.00 7/1/2025 6/30/2026 CITYWIDE STREET SWEEPING SERVICES SCA OF CA, LLC Public Works FY 2025-2026 - $158,400
FY 2026-2027 - $158,400
FY 2027-2028 - $158,400
$ 475,200.00 $ 382,800.00 7/1/2025 6/30/2028
CITYWIDE TRAFFIC SIGNAL MAINTENANCE SERVICES YUNEX LLC Public Works FY 2024-2025 - $60,000
FY 2025-2026 - $60,000
FY 2026-2027 - $60,000
$ 180,000.00 $ 90,271.37 7/1/2024 6/30/2027
SPECIAL DISTRICT ADMIN SERVICES WEBB MUNICIPAL FINANCE LLC Admin Services Agreement for a period of (3)
years beginning FY23-24 and
continue until FY25-26 Not to
exceed $278,496.
$ 278,496.00 $ (4,838.88) 7/1/2023 6/30/2026
AUDIT SERVICES THE PUN GROUP Admin Services
TOTAL FOR EACH FY:
2023-2024 $74,400
2024-2025 $80,352
2025-2026 $81,959
2026-2027 $83,598
2027-2028 $85,270
$ 405,579.00 $ 278,859.00 8/16/2024 6/30/2026
BANKING SERVICES UNION BANK/US BANK Admin Services
Per US Bank/ Union Bank Price
Schedule
Per US Bank/ Union Bank Price
Schedule N/A
5/19/2023 5/19/2028
COMPLIANCE SYSTEM - COLLECT AND REMIT FEE
REVENUE (CULTIVATORS & DISPENSARIES) MONARCH TECHNOLOGIES Admin Services $144,000 (Estimate only) $ 144,000.00
N/A
5/21/2024 Six (6) months written notice of
termination to the other party
GENERAL LEGAL SERVICES COLE HUBER, LLP City Manager Rate Schedule Rate Schedule Rate Schedule 11/19/2024 Open
LITIGATION LEGAL SERVICES COLE HUBER, LLP City Manager Rate Schedule Rate Schedule Rate Schedule 11/19/2024 Open
Item Number: 4.
City of Desert Hot Springs
Contracts Management Report
March 03, 2026
Balance as of February 15, 2026
FIRE SERVICES RIVERSIDE COUNTY FIRE DEPARTMENT City Manager TOTAL FOR EACH FY:
2024-2025 $3,674,632
2025-2026 $4,092,736
2026-2027 $4,092,736
2027-2028 $4,092,736
2028-2029 $4,092,736 $ 20,045,576.00 $ 16,755,332.83
7/1/2024 6/30/2029
FEDERAL ADVOCACY SERVICES SMITH GARSON, INC. City Manager $72,000.00 $ 360,000.00 $ 102,000.00 6/5/2022 6/30/2027 MARKETING SERVICES JNS NEXT CREATIVE City Manager $100,000.00 $200,000.00 $42,645.21 9/17/2024 9/16/2026 TOURISM DEVELOPMENT SERVICES RAYCE JONSRUD City Manager $50,000.00 $50,000.00 $50,000.00 1/20/2026 6/30/2026
DOWNTOWN OUTDOOR CONCERT SERIES TAKE FIVE ENTERTAINMENT Recreation & Community
Services $132,000.00 $132,000.00 $88,000.00 7/1/2025 6/30/2026
DJ NIGHTS TAKE FIVE ENTERTAINMENT
Recreation & Community
Services $13,200.00 $13,200.00 $11,880.00 9/9/2025 9/9/2026
SENIOR CENTER ART ENRICHMENT PROGRAM SALLE KIRBY
Recreation & Community
Services $23,040.00 $23,040.00 $15,360.00 9/4/2025 8/4/2026 ANIMAL ADOPTION SERVICES DANIELLE MUNNIK Animal Care & Control $50,000.00 $50,000.00 $20,833.38 7/1/2025 7/1/2026
CANNABIS COMPLIANCE
INTEGRITY INVESTIGATIVE & COMPLIANCE
SERVICES, LLC Code Compliance
$ 224,452.41 $ 224,452.41 $ 111,797.74 7/1/2025 Until Terminated- 24 Hr.
Termination Clause
TEMP SERVICES ROBERT HALF/OFFICE TEAM/CCOUNTEMPS Human Resources Rate Schedule Rate Schedule Rate Schedule 6/21/2022 Open TEMP SERVICES ATWORK PERSONNEL SERVICES Human Resources Rate Schedule Rate Schedule Rate Schedule 6/21/2022 Open TEMP SERVICES PROPER SOLUTIONS Human Resources Rate Schedule Rate Schedule Rate Schedule 6/21/2022 Open
TEMP SERVICES LABOR FINDERS Human Resources Rate Schedule Rate Schedule Rate Schedule 6/21/2022 Open BUILDING PLAN CHECK INSPECTION SERVICES SCOTT FAZEKAS & ASSOCIATES Community Development $500,000 Annually plus
$100,000 contingency for a total
annual not to exceed of
$600,000.
$2,000,000.00 not to exceed
$2,400,000.00 with contingency. $355,304.77 (not including $100,000 contingency)
9/7/2021 6/30/2026
BUILDING PLAN CHECK INSPECTION SERVICES/ OFFICIAL
& CASP SERVICES WILLDAN ENGINEERING Community Development Contract Not to Exceed
$500,000. - Shall automatically
renew for (4) successive 1 year
terms until 2028
$ 2,500,000.00 FY 25-26: $435976.25
Total: $1,435,976.25 6/20/2023 6/20/2028
PLAN REVIEW AND BUILDING PERMITTING & INSPECTION
SERVICES INTERWEST GROUP Community Development
Contract Not to Exceed
$250,000 for a period of (5)
years from contract date
$ 250,000.00 $ 250,000.00 11/19/2024 11/19/2028
GIS SERVICES INFINITY TECHNOLOGIES Community Development $105,000.00 $210,000.00 FY25-26: $75,000 Total:
$180,000
7/1/2025 6/30/2027
PLANNING AND ENVIRONMENTAL SERVICES TERRA NOVA Community Development Contract Not to Exceed
$150,000
$ 150,000.00 $ 119,286.89 12/12/2024 6/12/2027
PLANNING AND ENVIRONMENTAL SERVICES MSA Community Development Contract Not to Exceed
$150,000
$ 150,000.00 $ 150,000.00 12/12/2024 6/12/2027
Item Number: 4.
City of Desert Hot Springs
Contracts Management Report
March 03, 2026
Balance as of February 15, 2026
PLANNING AND ENVIRONMENTAL SERVICES PLACEWORKS Community Development Contract Not to Exceed
$150,000
$ 150,000.00 $ 150,000.00 12/12/2024 6/12/2027
PLANNING ON-CALL STAFFING SERVICES MNS Community Development $100,000 Annually for Three (3)
Years, with an option to renew
for three years at $100,000
annually. Contract not to exceed
$500,000
$300,000 not to exceed
$500,000 if renewed for two (2)
additional years
$300,000.00
(not including $200,000
renewal contingency.)
1/21/2025
1/21/2028 with an option to
renew for an additional two (2)
years
PLANNING ON-CALL STAFFING SERVICES THE ALTUM GROUP Community Development $100,000 Annually for Three (3)
Years, with an option to renew
for three years at $100,000
annually. Contract not to exceed
$500,000
$300,000 not to exceed
$500,000 if renewed for two (2)
additional years
$300,000.00
(not including $200,000
renewal contingency.)
1/21/2025
1/21/2028 with an option to
renew for an additional two (2)
years
ENVIRONMENTAL SERVICES - PEER REVIEW FIRST CARBON Community Development Contract Not to Exceed
$500,000
$ 500,000.00 $ 500,000.00 2/18/2025 Until Terminated- 24 Hr.
Termination Clause
ENVIRONMENTAL SERVICES - PEER REVIEW CHAMBERS Community Development Contract Not to Exceed
$250,000 for a period of (5)
years from contract date
$ 250,000.00 $ 226,254.85 2/18/2025 Until Terminated- 24 Hr.
Termination Clause
ENVIRONMENTAL SERVICES - PEER REVIEW TERRA NOVA Community Development Contract Not to Exceed
$250,000 for a period of (5)
years from contract date
$ 250,000.00 $ 250,000.00 2/18/2025 Until Terminated- 24 Hr.
Termination Clause
GRAFFITI REMOVAL GRAFFITI PROTECTIVE COATING Police
$120,000 $ 120,000.00 $ 70,704.00 7/1/2025 6/30/2026
Item Number: 4.