Agenda #: 5.5
Meeting Date: January 18, 2022
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: MAINTENANCE SERVICE AGREEMENT WITH EXTERIOR
PRODUCTS CORP FOR ON-CALL ELECTRICAL AND LIGHTING
SERVICES THROUGH JUNE 30, 2022.
STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:
Authorize the City Manager to sign a Maintenance Service Agreement with Exterior Products Corp through June 30, 2022.
FINANCIAL IMPACT:
The total not-to-exceed amount of the electrical and lighting maintenance services agreement for FY 2021/22 is forty-five thousand dollars ($45,000). Sufficient funds are included in the FY 2021/22 Public Works operating budget to cover the cost of such services.
BACKGROUND/DISCUSSION:
On October 8th of 2021, the City was notified in writing, by Best Lighting Products, Inc. (the contractor previously providing the maintenance services) that due to the sudden passing of their principal, they will be dissolving the company and will no longer be providing services to the City.
In order to continue this maintenance service, three (3) time and material (T&M) quotes were solicited from contractors who had performed similar work for the City in the past.
They are:
• Exterior Products Corp.: $87.55 per hour.
• Day-Lite Maintenance Co., Inc.: $96.00 per hour.
• Fluoresco: $110.00 per hour.
Exterior Products came in as the lowest responsible bidder. However, they currently have a separate contract with the City in the amount of $59,000 for the City’s Street Banner and Decoration Program. As the additional scope of services under the new contract will be $45,000, the combined or cumulative amount of $104,000 in FY 2021/22 will exceed the City Manager’s authority for a single vendor. In accordance with Municipal Code Section 3.24.050, staff is requesting the City Council to authorize the City Manager to sign a maintenance services agreement with Exterior Products Corp.
PREPARED BY:
REVIEWED BY: