City Council Agenda
Tuesday, May 3, 2022
Study Session 5:00 PM
Regular Meeting 6:30 PM
PUBLIC ADVISORY:
Consistent with State Assembly Bill 361, members of the City Council may be present or participate telephonically. Members of the public are encouraged to participate and address the City Council during the public comment portion of the meeting either in person at Windmill Community Room, Diamond Bar City Hall, 21810 Copley Dr., Diamond Bar, California, 91765 or via teleconference. If you would like to attend the meeting in person, please note that face coverings are recommended.
How to Observe the Meeting From Home:
The public can observe the meeting by calling +1 (415) 930-5321, Access Code: 478-045-891 OR visit:
https://attendee.gotowebinar.com/register/7321218443011795468.
How to Submit Public Comment:
The public may provide public comment by attending the meeting in person, by sending an email, or by logging into the teleconference. Please send email public comments to the City Clerk at [email protected] by 4:00 p.m. on the day of the meeting and indicate in the Subject Line “FOR PUBLIC COMMENT.” Written comments will be distributed to the Council Members, noted for the record at the meeting and posted on the City’s official agenda webpage as soon as reasonably practicable (found here: http://diamondbarca.iqm2.com/Citizens/Default.aspx).
The public may log into the meeting through this link:
https://attendee.gotowebinar.com/register/7321218443011795468. Members of the public will be called upon one at a time during the Public Comment portion of the agenda. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise.
American Disability Act Accommodations:
Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (909) 839- 7010 within 72 hours of the meeting. City Council video recordings with transcription will be available upon request the day following the Council Meeting.
The City of Diamond Bar thanks you in advance for taking all precautions to prevent spreading the COVID-19 virus.
NANCY A. LYONS
Council Member
STAN LIU
Council Member
STEVE TYE
Council Member
RUTH M. LOW
Mayor
ANDREW CHOU
Mayor Pro Tem
City Manager Dan Fox • City Attorney David DeBerry • City Clerk Kristina Santana
DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited to attend and participate. Copies of staff reports or other written documentation relating to agenda items are on file and available for public inspection by contacting the Office of the City Clerk. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours.
PUBLIC INPUT
Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council’s subject matter jurisdiction. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk.
Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration.
Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal.
Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the meeting.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City’s regular posting locations, on DBTV Channel 3, Spectrum Cable Channel 3, Frontier FiOS television Channel 47 and on the City’s website at www.diamondbarca.gov. The City Council may take action on any item listed on the agenda.
HELPFUL PHONE NUMBERS
Copies of agendas, rules of the Council, Video of meetings: (909) 839-7010 Computer access to agendas: www.diamondbarca.gov
General information: (909) 839-7000
Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours.
THIS MEETING IS BEING VIDEO RECORDED AND BY PARTICIPATING VIA TELECONFERENCE, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED.
THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND IS ALSO AVAILABLE FOR
LIVE VIEWING AT
HTTPS://ATTENDEE.GOTOWEBINAR.COM/REGISTER/7321218443011795468 AND ARCHIVED VIEWING ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV.
CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
May 03, 2022
STUDY SESSION: 5:00 p.m.
PUBLIC COMMENTS
DRAFT FY 2022-23 CAPITAL
IMPROVEMENT PROGRAM BUDGET
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Lead Pastor Tim Park, Evangelical
Free Church
ROLL CALL: Liu, Lyons, Tye, Mayor Pro Tem Chou,
Mayor Low
APPROVAL OF AGENDA: Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Water Awareness Month Proclamation
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
2.1 Strategic Plan Q3 Update
3. PUBLIC COMMENTS:
"Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or other matters of interest not on the agenda that are within the subject matter jurisdiction of the Council. Although the City Council values your comments, pursuant to the Brown Act, members of the City Council or Staff may briefly respond to public comments if necessary, but no extended discussion and no action on such matters may take place. There is a five-minute maximum time limit when addressing the City Council. At this time, the teleconference moderator will ask callers one at a time to give their name and if there is an agenda item number they wish to speak on before providing their comment. If you wish to speak on a public hearing item or council consideration item, you will then be called upon to speak at that point in the agenda.
4. SCHEDULE OF FUTURE EVENTS:
4.1 Planning Commission Meeting – May 10, 2022, 6:30 p.m. online teleconference and Windmill Room, 21810 Copley Dr.
4.2 Tres Hermanos Conservation Authority Board of Directors Regular Meeting – May 11, 2022 – 6:00 p.m., online teleconference and Windmill Room, 21810 Copley Dr.
4.3 Traffic and Transportation Commission Meeting – May 12, 2022, 6:30 p.m. online teleconference and Windmill Room, 21810 Copley Dr.
4.4 City Council Meeting – May 17, 2022, 6:30 p.m. online teleconference and Windmill Room, 21810 Copley Dr.
5. CONSENT CALENDAR:
All items listed on the Consent Calendar are considered by the City Council to be routine and will be acted on by a single motion unless a Council Member or member of the public request otherwise, in which case, the item will be removed for separate consideration.
5.1 CITY COUNCIL MINUTES OF THE APRIL 19, 2022 STUDY SESSION AND REGULAR MEETING.
5.1.a April 19, 2022 Study Session Minutes
5.1.b April 19, 2022 City Council Minutes
Recommended Action:
Approve the April 19, 2022 Study Session and Regular City Council meeting minutes.
Requested by: City Clerk
5.2 RATIFICATION OF CHECK REGISTER DATED APRIL 13, 2022 THROUGH APRIL 26, 2022 TOTALING $1,057,384.89.
Recommended Action:
Ratify the Check Register.
Requested by: Finance Department
5.3 CONTINUED USE OF TELECONFERENCING IN ACCORDANCE WITH ASSEMBLY BILL 361 FOR MEETINGS OF THE DIAMOND BAR CITY
COUNCIL AND OTHER CITY COMMISSIONS AND COMMITTEES
SUBJECT TO STATE OPEN MEETING LAWS.
Recommended Action:
Adopt Resolution No. 2022-19, providing for continued use of teleconferencing and other formats as defined and in compliance with Assembly Bill 361 for meetings of the Diamond Bar City Council, City Commissions and Subcommittees.
Requested by: City Manager
5.4 DECLARATION TO LEVY ASSESSMENTS FOR LANDSCAPE
ASSESSMENT DISTRICT NO. 38
Recommended Action:
Adopt Resolution No. 2022-20, declaring the City's intention to levy and collect assessments for Landscape Assessment District No. 38 and directing staff to advertise the Public Hearing to be set for the May 17, 2022 regular meeting.
Requested by: Public Works Department
5.5 DECLARATION TO LEVY ASSESSMENTS FOR LANDSCAPE
ASSESSMENT DISTRICT NO. 41-2021
Recommended Action:
Adopt Resolution No. 2022-21, declaring the City's intention to levy and collect assessments for Landscape Assessment District No. 41-2021 and directing staff to advertise the Public Hearing to be set for the May 17, 2022 regular meeting.
Requested by: Public Works Department
5.6 AWARD OF CONSTRUCTION AGREEMENT TO COPP
CONTRACTING, INC. FOR THE AREA 1 RESIDENTIAL & COLLECTOR
STREETS REHABILITATION AND ARTERIAL STREET
REHABILITATION (GOLDEN SPRINGS DRIVE FROM BREA CANYON
ROAD TO LEMON AVENUE) PROJECT NOS. SI22102 & SI22100.
Recommended Action:
A. Establish a Project Payment Account containing sufficient funds from the current fiscal year budget to pay for the Project; and B. Approve, and authorize the Mayor to sign, a Construction Agreement with Copp Contracting, Inc. in the amount of $2,567,790 approving the Base Bid Schedules A & B, plus a contingency amount of $256,779, for Contract Change Orders to be approved by the City Manager, for a total authorization amount of $2,824,569.
Requested by: Public Works Department
6. PUBLIC HEARINGS:
6.1 PUBLIC HEARING TO RECEIVE PUBLIC INPUT REGARDING THE
ADOPTION OF A DISTRICT MAP AND SEQUENCE OF ELECTIONS
AND APPROVE FOR SECOND READING AND ADOPTION BY TITLE
ONLY, WAIVING FULL READING, AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, ADDING
SECTION 2.04.060 (QUALIFICATIONS OF THE MEMBERS OF THE
CITY COUNCIL) TO CHAPTER 2.04 (CITY COUNCIL) OF ARTICLE 2 (ADMINISTRATION AND PERSONNEL) OF THE DIAMOND BAR CITY
CODE IMPLEMENTING BY-DISTRICT ELECTIONS OF FIVE COUNCIL
MEMBERS AND A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF DIAMOND BAR, CALIFORNIA, ADOPTING THE CITY OF DIAMOND
BAR DISTRICT MAP AND SEQUENCE OF ELECTIONS AFTER
TRANSITIONING FROM AT-LARGE TO BY-DISTRICT ELECTIONS
Recommended Action:
It is recommended that the City Council receive a report on the districting process, conduct a public hearing to receive public input regarding adoption of a district map and the sequence of district elections. Following input received during the public hearing, it is further recommended that the City Council take the following actions in the following sequence:
A. Approve for second reading by title only, waive full reading, and adopt Ordinance No. 01 (2022).
B. Adopt Resolution No. 2022-22 approving a District Map and the sequence of elections.
Requested by: City Manager
7. COUNCIL CONSIDERATION:
7.1 CONSULTANT SERVICES AGREEMENT WITH TORTI GALLAS +
PARTNERS FOR THE PREPARATION OF THE TOWN CENTER
SPECIFIC PLAN.
Recommended Action:
A. Appropriate $920,000 from the General Fund to the General Plan Update Fund 103 to cover the cost to of the services; and B. Approve and authorize the Mayor to sign the Consultant Services Agreement with Torti Gallas + Partners to prepare the Town Center Specific Plan.
Requested by: Community Development Department
7.2 WASTE MANAGEMENT RATE INCREASE TO ESTABLISH AN NEW
SB1383 RESIDENTIAL SERVICE
Recommended Action:
Provide direction for staff to prepare an Amendment to the Waste Management Franchise Agreement for council consideration establishing a residential organic program and memorialize the changes to the rates and/or terms of service with the first rate increase of $2.22 effective July 1, 2022 and the second increase of $2.23 effective July 1, 2023.
Requested by: City Manager
8. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS:
9. ADJOURNMENT: