Agenda #: 5.9
Meeting Date: June 7, 2022
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: PROCUREMENT OF RESIDENTIAL STREET NAME SIGNS FOR AREAS 1-3
STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve, and authorize the City Manager to issue a Purchase Order in the amount of $91,767.50 to Athaco Inc. to manufacture residential street name signs and to supply the associated mounting hardware, plus a contingency amount of $9,176.75, for a total authorization of $100,944.25.
FINANCIAL IMPACT:
Procurement of 680 street name signs and associated mounting hardware is estimated to cost $91,767.50 per the selected vendor’s bid. A contingency amount of $9,176.75 (10%) for change orders to be approved by the City Manager, for a total purchase order authorization of $100,944.25 is proposed. Adequate funding is available in Fiscal Year 2021/22 General Fund Operating Budget (Public Works, Road Maintenance, Supplies) for this procurement.
BACKGROUND:
In the early-2000s, the City removed all of the Los Angeles County standard bluecolored porcelain residential street name signs citywide and replaced them with forest green-colored aluminum signs featuring a custom shape and the official City Seal. Many of the current street name signs have become faded, have reached their useful life, and are in need of replacement.
Diamond Bar Municipal Code Section 10.08.010 authorizes the City Council to modify the appearance of street name signs. Furthermore, the City is committed to enhancing the overall streetscape design elements, like visual and directional cues, in alignment with the strategic goals outlined in the Community Character and Placemaking Chapter
of the Diamond Bar General Plan 2040.
The proposed work is to replace all of the exiting residential street name signs, with updated design to reflect the City’s current streetscape theme and palette, including:
replacement of the City Seal with the windmill logo, a white Highway Gothic typeface, over a standard green background, onto a custom-shaped sign. Attachment 1 shows several samples of the new residential street name signs with the new design.
All residential street name signs will be replaced within two (2) fiscal years. The first phase of the work is to replace the signs in neighborhoods within Area 1, Area 2, and Area 3 – as shown in the map in Attachment 2. The signs for the remaining neighborhood areas will be procured in the second phase of the work, currently scheduled for the Fiscal Year 2022/23.
DISCUSSION:
On April 4, 2022, the Public Works Department released a request for bids (RFB) for the manufacture of 680 residential street name signs and associated mounting hardware, through the City’s online bidding platform (PlanetBids), with a due date of April 22, 2022. Upon closure of the RFB, five (5) bid proposals were received. Staff reviewed all bid submittals. Three bids were determined to be non-responsive to the City’s specifications per the RFB, and two of the responsive bids are as follows:
Main Street Signs Zumar Industries
Sign Blades $63,566.00 $55,445.12
Mounting Hardware $28,201.50 $42,526.64*
Total Bid Price $91,767.50 $97,971.76
*Corrected price from the initial bid due to incorrect quantities used in calculations.
Staff determined Athaco Inc. (dba “Main Street Signs”) to be the lowest responsible bidder, with a quote of $91,767.50 for all bid items. The bid submitted by the recommended vendor is provided in Attachment 3. This cost only covers procurement of the custom designed and manufactured street name signs with the associated mounting hardware.
Public Works staff will remove the existing signs and install the new signs on the existing poles and other mounting locations throughout the neighborhoods.
Procurement will start in late-June, with installation commencing in July. All residential street name signs for this current phase will be installed by December 2022.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.9.a Sample Street Name Signs Design
2. 5.9.b City Street Areas Map
3. 5.9.c Athaco Inc.'s Bid