Agenda #: 5.7
Meeting Date: June 7, 2022
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: THIRD AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH ABSOLUTE INTERNATIONAL SECURITY, INC.
FOR PRIVATE SECURITY THROUGH JUNE 30, 2022
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve, and authorize the Mayor to sign the Third Amendment to the Professional Services Agreement with Absolute International Security, Inc.
FINANCIAL IMPACT:
The not-to-exceed amount for Fiscal Year 2021-22 would increase by $20,000.
Sufficient funds are included in the Fiscal Year 2021-22 Parks and Recreation budget to cover the cost of such services. All security costs for private rentals at the city facilities are passed on to the rental applicant.
BACKGROUND:
Absolute International Security, Inc. (AIS) was awarded the Agreement for private Security Services on July 17, 2019 through the City’s Request for Proposal process.
AIS provides quality security services for rental events at the Diamond Bar Center, Heritage Community Center, Special Events and various security request needs such as parking lot patrol and facility security on July 4th.
The original agreement was approved on July 17, 2019 in the amount of $70,000 and expired on June 30, 2020. Consistent with Section 2 of the Original Agreement, Term of the Agreement, the City Council has the option to extend the Agreement for up to three (3), one (1)-year additional terms. The first amendment was created in the amount of $58,300 and expired on June 30, 2021 increasing the total not-to-exceed amount to $128,300. The second amendment was approved on June 15, 2021 for $15,300; therefore, the total not to exceed amount increased to $143,600. This third
amendment does not extend the term of the agreement, yet increases the not-to-exceed amount to $163,600 which is a $20,000 increase based on additional private rentals at the Diamond Bar Center.
The Parks and Recreation Department requests to increase the service agreement for Fiscal Year 2021-2022 based on satisfactory service.
LEGAL REVIEW:
The City Attorney has reviewed and approved the amended agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.7.a 3rd Amedment - AIS