Agenda #: 3.3
Meeting Date: August 11, 2022
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: PROFESSIONAL SERVICES AGREEMENT WITH ABSOLUTE
INTERNATIONAL SECURITY, INC. FOR SECURITY SERVICES
THROUGH JUNE 30, 2023.
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve and authorize the Mayor to sign the Professional Services Agreement with Absolute International Security Inc. to provide security services through June 30, 2023.
FINANCIAL IMPACT:
The annual contract amount is not-to-exceed $67,800, based on a time and materials basis for needed security services. These fees are passed directly to the facility user at no additional cost to the City.
BACKGROUND:
Events that qualify for security guards are outlined in the City of Diamond Bar’s Facility Use & Rental Policy. Events that serve alcohol and events with a majority of youth require security. Other events may be deemed by the City to require security, in some cases, requiring multiple security guards/officers. Additionally, security is required for special events and late nights at the Diamond Bar Center as needed for building security and staff safety. Absolute International Security (AIS) has provided quality security services with the City of Diamond Bar since 2019.
DISCUSSION:
On May 20, 2022 City staff published a Request for Proposal for Security Guard Services on Planet Bids. The bidding period closed on June 1, 2022 with six proposals received from Safeguard on Demand, Arya Security, AIS, Direct Guard Services, the Perfect Event, and Allied Nationwide Security. Hourly rates for standard shifts of 4.5
hours or more ranged from $27.00 to $75.00, while hourly holiday rates ranged from $40.50 to $112.50.
Interviews were conducted on June 15, 2022 and walkthroughs with the top three candidates were held on June 22, 2022. Staff further conducted telephone reference checks for each of those companies. Based on the bid, oral interviews, references, and experience, Absolute International Security, Inc. (AIS) was determined to be the best overall company to provide the service for the City.
AIS has the built-in staff which are ready to meet the City’s need immediately, compared to the majority of firms who will need to hire additional staff. AIS has an exceptional training program for security guards and experienced management team to best meet Diamond Bar Center events. The AIS hourly rate, which is passed through to the client, is $30.00 for shifts 4.5 hours or longer and $45.00 on holidays. Staff believes this rate is appropriate for the level of service and availability of security guards required for large scale events. It is therefore recommended that the City Council approve a oneyear agreement with AIS for security guard services for the Fiscal Year 2022-2023.
Based on current rental estimates, $67,800 has been budgeted and will be allocated on guard services for private rentals at the Diamond Bar Center, Heritage Park Community Center, and some City-wide special events.
LEGAL REVIEW:
City Attorney has reviewed and approved the Agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 3.3.a Professional Services Agreement - Security Guard Services