City Council Agenda
Tuesday, October 4, 2022
Closed Session 5:30 PM
South Coast Air Quality Management District/Room CC-8
21865 Copley Dr., Diamond Bar, CA 91765
Regular Meeting 6:30 PM
South Coast Air Quality Management District/Main Auditorium 21865 Copley Dr Diamond Bar, CA 91765
PUBLIC ADVISORY:
Consistent with State Assembly Bill 361, members of the City Council may be present or participate telephonically. Members of the public are encouraged to participate and address the City Council during the public comment portion of the meeting either in person or via teleconference. If you would like to attend the meeting in person, please note that face coverings are recommended.
How to Observe the Meeting From Home:
The public can observe the meeting by calling +1 (415) 930-5321, Access Code: 740-623-276 OR visit:
https://attendee.gotowebinar.com/register/1780082263683749132.
How to Submit Public Comment:
The public may provide public comment by attending the meeting in person, by sending an email, or by logging into the teleconference. Please send email public comments to the City Clerk at [email protected] by 4:00 p.m. on the day of the meeting and indicate in the Subject Line “FOR PUBLIC COMMENT.” Written comments will be distributed to the Council Members, noted for the record at the meeting and posted on the City’s official agenda webpage as soon as reasonably practicable (found here: http://diamondbarca.iqm2.com/Citizens/Default.aspx).
The public may log into the meeting through this link:
https://attendee.gotowebinar.com/register/1780082263683749132. Members of the public will be called upon one at a time during the Public Comment portion of the agenda. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise.
American Disability Act Accommodations:
Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (909) 839- 7010 within 72 hours of the meeting. City Council video recordings with transcription will be available upon request the day following the Council Meeting.
The City of Diamond Bar thanks you in advance for taking all precautions to prevent spreading the COVID-19 virus.
NANCY A. LYONS
Council Member
STAN LIU
Council Member
STEVE TYE
Council Member
RUTH M. LOW
Mayor
ANDREW CHOU
Mayor Pro Tem
City Manager Dan Fox • City Attorney David DeBerry • City Clerk Kristina Santana
DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited to attend and participate. Copies of staff reports or other written documentation relating to agenda items are on file and available for public inspection by contacting the Office of the City Clerk. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours.
PUBLIC INPUT
Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council’s subject matter jurisdiction. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk.
Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal.
Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the meeting.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City’s regular posting locations, on DBTV Channel 3, Spectrum Cable Channel 3, Frontier FiOS television Channel 47 and on the City’s website at www.diamondbarca.gov. The City Council may take action on any item listed on the agenda.
HELPFUL PHONE NUMBERS
Copies of agendas, rules of the Council, Video of meetings: (909) 839-7010 Computer access to agendas: www.diamondbarca.gov
General information: (909) 839-7000
Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours.
THIS MEETING IS BEING VIDEO RECORDED AND BY PARTICIPATING VIA TELECONFERENCE, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED.
THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND IS ALSO AVAILABLE FOR
LIVE VIEWING AT
HTTPS://REGISTER.GOTOWEBINAR.COM/REGISTER/1780082263683749132 AND ARCHIVED VIEWING ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV.
CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
October 04, 2022
CLOSED SESSION: 5:30 p.m., Room CC-8: In person only
- no teleconference.
Public Comments
Public Employee Performance
Evaluation
Pursuant to Government Code section
54957
Title: City Manager
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION:
ROLL CALL: Liu, Lyons, Tye, Mayor Pro Tem Chou,
Mayor Low
APPROVAL OF AGENDA: Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Three Valley Water District Update
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS:
"Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or other matters of interest not on the agenda that are within the subject matter jurisdiction of the Council. Although the City Council values your comments, pursuant to the Brown Act, members of the City Council or Staff may briefly respond to public comments if necessary, but no extended discussion and no action on such matters may take place. There is a five-minute maximum time limit when addressing the City Council. At this time, the teleconference moderator will ask callers one at a time to give their name and if there is an agenda item number they wish to speak on before providing their comment. If you wish to speak on a public hearing item or council consideration item, you will then be called upon to speak at that point in the agenda.
4. SCHEDULE OF FUTURE EVENTS:
4.1 Diamond Bar Restaurant Week – October 1 – 16, 2022
4.2 Coffee with a Cop – October 11, 2022, 7:30 – 9:30 a.m. Good Times Donuts, 3220 S. Brea Canyon Road, Ste G.
4.3 Planning Commission Meeting – October 11, 2022, 6:30 p.m. online teleconference and Windmill Room, 21810 Copley Dr.
4.4 Tres Hermanos Conservation Authority Meeting – October 12, 2022, 6:00 p.m. online teleconference and Windmill Room, 21810 Copley Dr.
4.5 City Council Meeting – October 18, 2022, 6:30 p.m. online teleconference and SCAQMD Main Auditorium, 21865 Copley Dr.
5. CONSENT CALENDAR:
All items listed on the Consent Calendar are considered by the City Council to be routine and will be acted on by a single motion unless a Council Member or member of the public request otherwise, in which case, the item will be removed for separate consideration.
5.1 CITY COUNCIL MINUTES OF THE SEPTEMBER 20, 2022 REGULAR MEETING.
5.1.a September 20, 2022 Regular City Council Minutes
Recommended Action:
Approve the September 20, 2022 Regular City Council meeting minutes.
Requested by: City Clerk
5.2 RATIFICATION OF CHECK REGISTER DATED SEPTEMBER 14, 2022 THROUGH SEPTEMBER 27, 2022 TOTALING $1,368,100.09.
Recommended Action:
Ratify the Check Register.
Requested by: Finance Department
5.3 CONSIDERATION TO EXTEND A LOCAL EMERGENCY REGARDING NOVEL CORONAVIRUS (COVID-19).
Recommended Action:
Adopt Resolution No. 2022-51 extending the Declared Local Emergency regarding Novel Coronavirus (COVID-19).
Requested by: City Manager
5.4 AWARD OF PUBLIC WORKS AGREEMENT TO DD SYSTEMS, INC.,
AND SECOND AMENDMENT TO MICHAEL BAKER INTERNATIONAL,
AND FIRST AMENDMENT TO RICHARD FISHER ASSOCIATES
CONSULTANT SERVICE AGREEMENTS FOR THE CANYON LOOP
TRAIL IMPROVEMENT PROJECT (FP17500).
Recommended Action:
A. Approve, and authorize the Mayor to sign a Construction Agreement with DD, Systems, Inc. (DD) in the amount of
$674,377.50, plus a contingency amount of $101,156 for contract change orders, if any, to be approved by the City Manager, for a total authorization amount of $775,533.50;
B. Approve, and authorize the Mayor to sign a Second Amendment with Michael Baker International (MBI) for construction support services in the amount of $32,640 for a total not to exceed amount of $207,621;
C. Approve, and authorize the Mayor to sign the First Amendment with Richard Fisher Associates (RFA) for construction support services in the amount of $12,948.39 for a total not to exceed amount of $81,639.39;
D. Appropriate $87,000 from Measure W Fund (Fund 201) Fund Balance to the Canyon Loop Trail CIP Project; and
E. Appropriate $523,623 from General Fund (Fund 100) Fund Balance to the Canyon Loop Trail CIP Project.
Requested by: Parks & Recreation Department
5.5 CONSULTING SERVICES AGREEMENT WITH TAIT AND
ASSOCIATES, INC. FOR THE DESIGN OF THE GROUNDWATER
DRAINAGE IMPROVEMENTS PHASE 4 & 5 - COPLEY DRIVE AND
MOONLAKE STREET PROJECT (CIP NO. PW23401).
Recommended Action:
Approve, and authorize the Mayor to sign, the Consulting Services Agreement with Tait and Associates, Inc., in the amount of $104,645, plus a contingency amount of $10,465 for a total authorization amount of $115,110.
Requested by: Public Works Department
5.6 AUTHORIZATION TO PARTICIPATE WITH OMNIA PARTNERS TO UTILIZE TRANE U.S. INC. DBA TRANE FOR THE DESIGN OF THE
DIAMOND BAR CENTER HVAC REPLACEMENT PROJECT THROUGH
JUNE 30, 2023.
Recommended Action:
A. Adopt Resolution No. 2022-52 authorizing the use of the OMNIA Partners contract with Trane U.S. dba Trane for turnkey services; and
B. Approve, and authorize the Mayor, to sign the Consulting Services Agreement with Trane U.S. Inc. dba Trane for the Design of the Diamond Bar Center HVAC Replacement and Air Quality Upgrades Project.
Requested by: Public Works Department
6. PUBLIC HEARINGS:
6.1 TENTATIVE PARCEL MAP NO. 83708 FOR A TWO-LOT SUBDIVISION,
AND PARKING PERMIT FOR RECIPROCAL ACCESS AND PARKING
PURPOSES AT 2020 S. BREA CANYON ROAD (PLANNING
APPLICATION NO. PL2022-07)
Recommended Action:
A. Receive staff presentation;
B. Open Public Hearing to receive testimony;
C. Close Public Hearing;
D. Find Project to be Categorically Exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to the provisions of Article 19 Section 15301(k) of the CEQA Guidelines; and
E. Adopt Resolution No. 2022-53 approving Planning Application No.
PL2022-07 based on the Findings of Fact, and subject to the Conditions of Approval Contained therein.
Requested by: Community Development Department
7. COUNCIL CONSIDERATION: NONE
8. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS:
9. ADJOURNMENT: