Agenda #: 4.8
Meeting Date: December 6, 2022
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: PURCHASE OF FOUR (4) HPE SERVERS.
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve and Authorize the City Manager to issue a purchase order to CDWG for the purchase of four (4) HPE Servers in the amount of $84,536.58.
FINANCIAL IMPACT:
Sufficient funds for this purchase are included in the FY 2022-23 Adopted Budget from the Equipment Maintenance and Replacement Fund (Fund 503), the Special Revenue Prop A fund (Fund 206) and the Special Revenue Prop C fund (Fund 207).
BACKGROUND:
The daily operations of the City rely on the use of computers, specialized networks, and associated hardware and software to create, process, and store digital information and communicate with the public. To ensure the City’s essential information systems infrastructure remains in place, it is proposed that four (4) servers be replaced. Each server has outlived its useful life and has been scheduled for replacement.
DISCUSSION:
As required by the purchasing ordinance, the City solicited bids through the Planet Bids website for four new HP servers as well as a five-year warranty plan for each. Six vendors submitted bids, including:
Bidder Bid Amount
CDWG $ 84,536.58
HPI International $ 85,617.98
Saitech, Inc $ 90,124.66
Sterling Computers
Corporation
$ 96,152.68
Smat IT Pros Inc $109,009.41
Hypertec USA Inc $157,475.18
Staff has determined that CDWG is the lowest cost responsible bidder, meeting all technical requirements.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 4.8.a CDWG Server Quotes