MEMORANDUM
Parks and Recreation staff have reviewed the requests submitted for the allocation of CDBG funds for the 2023/24 FY and recommends the following allocation:
1. City Senior Program:
a. Program Supplies $2,772.00
b. Recreation Specialist salary $32,600.00
$35,372.00
Note: Remainder of City Senior Programs costs will be submitted in the proposed 2022/23 FY General Fund budget for review and consideration.
2. Liability Insurance for five Senior Clubs $6,000.00
Diamond Bar Senior Citizens Club
Diamond Bar Evergreen Senior Association
Sunshine Seniors Association
Diamond Age Senior Club
Super Diamond Age Senior Club
Federation of Hindus Association
Note: CDBG funds for senior organizations are held by the City and paid as reimbursement after required documentation demonstrates CDBG eligibility of expenses.
Grand Total Recommended Senior Allocation: $41,372.00
To: Diana Cho, CDBG Consultant
From: Christy Murphey, Recreation Superintendent
cc: Ryan Wright, Parks and Recreation Director
Date: November 17, 2022
Re: CDBG Recommended Allocation for Senior Programs – 2023/24 Fiscal Year CITY OF DIAMOND BAR
COMMUNITY DEVELOPMENT BLOCK GRANT
REQUEST FOR PROPOSALS
2023‐2024 PROGRAM YEAR
Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended and City Council approval. This application must be completed, and supplemental information regarding the organization and proposed project may be attached. The minimum funding request is $10,000 per project.
APPLICATION DEADLINE: Friday, November 18, 2022 3:00 p.m.
APPLICATION SUMMARY
Organization: City of Diamond Bar
Project Name: Senior
Programming
Amount
Requested:
$41,372.00
Location of Project: Diamond Bar Center, 1600 Grand Ave., Diamond Bar, CA 91765
Funds would be used to: Conduct educational and social programs to enrich the lives of local seniors.
These would include but not limited to: seminars, workshops, classes, special events and excursions.
GENERAL INFORMATION
Organization Address: 21810 Copley Drive City: Diamond Bar Telephone/Fax Number: 909.839.7074 E‐mail
Address:
[email protected]
Contact Person/Title: Christy Murphey, Recreation Superintendent
Officials authorized to represent organization and expend funds:
Name: Ruth Low Title: Mayor
Name: Dan Fox Title: City Manager
Federal I.D Number/Non‐Profit Status: 95‐4210629
This application is proposing a new existing X Project. (Check).
Has the project received past funding from the City of Diamond Bar?
YES
If yes, please identify the year/amount and source of
funding:
Funded annually, most recently
FY 2022/2023
GOALS AND OBJECTIVE OF PROJECT
Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds.
Provide Senior programming for up to 385 persons per day. Develop and conduct a variety of recreational and informational classes, seminars, workshops, and events which meet the diverse needs of the seniors in Diamond Bar.
Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served.
Meet the human services and recreational needs of a senior population with diverse cultural backgrounds. Age groups to be served are 55 and over.
Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate).
Primary services area is Diamond Bar. Neighboring communities are serviced as well.
PROJECT CLIENT PROFILE
Diamond Bar clients assisted in previous
year:
21,785 (This number was served in previous years not
necessarily last year due to COVID.)
Diamond Bar clients assisted which meet the low/moderate income requirements:
Presumed
benefit.
Diamond Bar clients expected to be assisted in new project year:
22,000
Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons.
The characteristics of client population in target area are seniors aged 55 and over. It is a mixed population by gender, however predominately female. The income level is presumed low to moderate and the ethnic background is 59% Asian and Pacific Islander, 27% White, 4% Black, 4% 2+ races and 6% other (including 80% non‐Hispanic or Latino and 20% Hispanic or Latino).
Is your organization familiar with the CDBG electronic client data requirements?
yes
Is your organization familiar with the CDBG reporting requirements? yes
FINANCIAL INFORMATION
Please attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization.
I hereby certify that if funds are granted to our organization they will be used to benefit low and low/moderate income residents of the City of Diamond Bar. We understand that the formal agreement with the City will define other reporting provisions and federally required assurances.
Signature:
Title: Recreation Superintendent
Date:
PROJECTED GENERAL FUND EXPENDITURES 30,173.43 $
PROJECTED REVENUE $ -
CDBG REQUEST $ 41,372.00
PROJECTED PROGRAM COST 71,545.43 $
PROJECTED PROGRAM COST DIFFERENCE 30,173.43 $
PERSONNEL SERVICES- CDBG $ 59,273.43
Salary 225-225440-50010 $32,600.00
Salary - General Fund 26,673.43 $
$ 12,272.00
5 Clubs Liability Insurance 225-225440-54900 $ 6,000.00 Program Supplies 225-225440-51200* 2,772.00 $
Program Supplies 100-100520-51200 3,500.00 $
*Increased by 5% due to rising costs of goods.
CITY OF DIAMOND BAR
Recreation Specialist/Senior Club Insurance
Budget Discussion
FY 2023/2024
Senior Program Supplies
GRADE CLASSIFICATION A B C D E F G
6NE Maintenance Worker $20.75 $21.78 $22.87 $24.02 $25.22 $26.48 $27.80 $1,659.69 $1,742.68 $1,829.81 $1,921.30 $2,017.36 $2,118.23 $2,224.14 $3,596.00 $3,775.80 $3,964.59 $4,162.82 $4,370.96 $4,589.51 $4,818.98 $43,151.97 $45,309.57 $47,575.04 $49,953.80 $52,451.49 $55,074.06 $57,827.76 7NE Recreation Specialist $21.26 $22.33 $23.44 $24.62 $25.85 $27.14 $28.50 Senior Office Specialist $1,701.18 $1,786.24 $1,875.55 $1,969.33 $2,067.80 $2,171.19 $2,279.75 $3,685.90 $3,870.19 $4,063.70 $4,266.89 $4,480.23 $4,704.24 $4,939.45 $44,230.75 $46,442.29 $48,764.40 $51,202.62 $53,762.75 $56,450.89 $59,273.43 10NE Senior Maintenance Worker $22.90 $24.04 $25.25 $26.51 $27.83 $29.23 $30.69 $1,831.99 $1,923.59 $2,019.77 $2,120.76 $2,226.79 $2,338.13 $2,455.04 $3,969.31 $4,167.77 $4,376.16 $4,594.97 $4,824.72 $5,065.95 $5,319.25 $47,631.69 $50,013.28 $52,513.94 $55,139.64 $57,896.62 $60,791.45 $63,831.02 14NE Administrative Assistant $25.28 $26.54 $27.87 $29.26 $30.72 $32.26 $33.87 Permit Technician $2,022.17 $2,123.28 $2,229.44 $2,340.92 $2,457.96 $2,580.86 $2,709.90 $4,381.37 $4,600.44 $4,830.46 $5,071.99 $5,325.59 $5,591.87 $5,871.46 $52,576.48 $55,205.30 $57,965.57 $60,863.85 $63,907.04 $67,102.39 $70,457.51 17NE Accounting, HR, Network/Systems, $27.22 $28.58 $30.01 $31.51 $33.09 $34.74 $36.48 Planning, Engineering Technician $2,177.66 $2,286.54 $2,400.87 $2,520.91 $2,646.96 $2,779.31 $2,918.27 Recreation Coordinator $4,718.26 $4,954.17 $5,201.88 $5,461.98 $5,735.07 $6,021.83 $6,322.92 Senior Administrative Assistant $56,619.11 $59,450.07 $62,422.57 $65,543.70 $68,820.89 $72,261.93 $75,875.03 Public Works Inspector
18NE Neighborhood Improvement Officer $27.90 $29.30 $30.76 $32.30 $33.91 $35.61 $37.39 Media Specialist $2,232.10 $2,343.70 $2,460.89 $2,583.93 $2,713.13 $2,848.79 $2,991.23 $4,836.21 $5,078.03 $5,331.93 $5,598.52 $5,878.45 $6,172.37 $6,480.99 $58,034.58 $60,936.31 $63,983.12 $67,182.28 $70,541.39 $74,068.46 $77,771.88 19NE Facilities & Asset Maintenance Tech. $28.60 $30.03 $31.53 $33.11 $34.76 $36.50 $38.33 $2,287.90 $2,402.30 $2,522.41 $2,648.53 $2,780.96 $2,920.01 $3,066.01 $4,957.12 $5,204.98 $5,465.22 $5,738.49 $6,025.41 $6,326.68 $6,643.01 $59,485.44 $62,459.71 $65,582.70 $68,861.83 $72,304.92 $75,920.17 $79,716.18 21NE Administrative Coordinator $30.05 $31.55 $33.13 $34.78 $36.52 $38.35 $40.27 Executive Assistant $2,403.73 $2,523.91 $2,650.11 $2,782.61 $2,921.74 $3,067.83 $3,221.22 Accountant $5,208.07 $5,468.48 $5,741.90 $6,029.00 $6,330.45 $6,646.97 $6,979.32 Permit Services Coordinator $62,496.89 $65,621.74 $68,902.82 $72,347.96 $75,965.36 $79,763.63 $83,751.81 23NE Assistant Engineer $31.57 $33.15 $34.80 $36.54 $38.37 $40.29 $42.30 Assistant Planner $2,525.42 $2,651.69 $2,784.27 $2,923.48 $3,069.66 $3,223.14 $3,384.30 Sr. Neighborhood Improvement Officer $5,471.73 $5,745.32 $6,032.59 $6,334.22 $6,650.93 $6,983.47 $7,332.65 $65,660.82 $68,943.86 $72,391.05 $76,010.60 $79,811.13 $83,801.69 $87,991.77 Effective July 2, 2022
Approved by City Council on June 7, 2022
Schedule C
CITY OF DIAMOND BAR
COMPENSATION PLAN BY POSITION
FY 2022 - 2023
FULL-TIME NON-EXEMPT BENEFITED POSITIONS
CITY OF DIAMOND BAR
COMMUNITY DEVELOPMENT BLOCK GRANT
REQUEST FOR PROPOSALS
2023-2024 PROGRAM YEAR
Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended and City Council approval. This application must be completed, and supplemental information regarding the organization and proposed project may be attached. The minimum funding request is $10,000 per project.
APPLICATION DEADLINE: Friday, November 18, 2022 3:00 p.m.
APPLICATION SUMMARY
Organization: City of Diamond Bar
Project Name: Area 4
Residential
Neighborhood
ADA Curb Ramps
Improvements
Project
Amount
Requested:
$175,000
Location of Project: Various locations within the City’s “Area 4” neighborhood Funds would be used to: Construct fourteen new or upgraded ADA-compliant sidewalk curb ramps in Area 4 Residential Neighborhood
GENERAL INFORMATION
Organization Address: 21810 Copley Drive
City:
Diamond Bar
Telephone/Fax Number: 909-839-7038 E-mail
Address:
[email protected]
Contact Person/Title: Fabian P. Aoun, Associate Engineer Officials authorized to represent organization and expend funds:
Name: David Liu Title: Public Works Director/City
Engineer
Name: N/A Title: N/A
Federal I.D Number/Non-Profit Status: N/A
This application is proposing a new x existing Project. (Check).
Has the project received past funding from the City of Diamond Bar?
No
If yes, please identify the year/amount and source of funding: N/A
GOALS AND OBJECTIVE OF PROJECT
Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds.
The proposed project would utilize Community Development Block Grant (CDBG) funds for the project construction phase of new or upgraded handicapped accessible sidewalk curb ramps at various locations within the Area 4 residential neighborhood (Area) as shown in the attached Exhibit “A”. The curb ramps will be constructed to meet current standards of the Americans with Disabilities Act (ADA).
Fourteen ADA-compliant sidewalk curb ramps will be built in the Area at various locations where currently there is not a ramp or the existing ramp is not compliant with the current standards. The constructed ramps will provide handicapped access and a safer environment to the public visiting Larkstone Park (a public park) and multiple commercial plazas along Golden Springs Drive with restaurants and shopping establishments in the City. The ramps will also provide children and parents access to South Pointe Middle School.
Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served.
As recommended in the ADA Self Evaluation, this project is part of the City’s efforts to upgrade all nonADA-compliant curb ramps citywide. The project would provide for the construction of curb ramps where no curb ramps currently exist and the reconstruction of curb ramps that are too steep, deteriorated, not wide enough, or create other accessibility barriers for severely disabled members of the public that use wheelchairs, canes, walkers or crutches.
Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate).
The project target area is located within Area 4 Residential Neighborhood as shown in the attached Exhibit “A”. The proposed locations of the ramps are marked in the map.
PROJECT CLIENT PROFILE
Diamond Bar clients assisted in previous
year:
N/A (This is a new Project)
Diamond Bar clients assisted which meet the low/moderate income requirements:
General Public
Diamond Bar clients expected to be assisted in new project year:
General Public
Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons.
General Public
Is your organization familiar with the CDBG electronic client data requirements?
Yes
Is your organization familiar with the CDBG reporting requirements? Yes
FINANCIAL INFORMATION
Please attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization.
- See attached Exhibit “B” for project budget.
I hereby certify that if funds are granted to our organization they will be used to benefit low and low/moderate income residents of the City of Diamond Bar. We understand that the formal agreement with the City will define other reporting provisions and federally required assurances.
Signature:
Title: Public Works Director/City Engineer
Date:
EXHIBIT "B"
CITY OF DIAMOND BAR
COMMUNITY DEVELOPMENT BLOCK GRANT
REQUEST FOR PROPOSALS
2023-2024 PROGRAM YEAR
PRELIMINARY COST ESTIMATE FOR 2023-2024 CDBG PROGRAM CURB RAMP INSTALLATION ITEM NO. DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST 1 NEW ADA CURB RAMPS 14 EACH $10,300 $144,200
CDBG ADMINISTRATIVE COST $14,420
SUBTOTAL $158,620
CONTINGENCY (10% OF SUBTOTAL) $15,862
TOTAL $174,482
SAY $175,000
EXHIBIT B_Cost Estimate
CITY OF DIAMOND BAR
COMMUNITY DEVELOPMENT BLOCK GRANT
REQUEST FOR PROPOSALS
2023-2024 PROGRAM YEAR
Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended and City Council approval. This application must be completed, and supplemental information regarding the organization and proposed project may be attached. The minimum funding request is $10,000 per project.
APPLICATION DEADLINE: Friday, November 18, 2022 3:00 p.m.
APPLICATION SUMMARY
Organization: City of Diamond Bar
Project Name: Home
Improvement
Amount
Requested:
$160,000
Location of Project: 21800 Copley Drive
Funds would be used to: Provide grants and/or deferred loans to eligible low and moderate income homeowners for necessary improvements as well as to mitigate building and safety violations.
GENERAL INFORMATION
Organization Address: 21810 Copley Drive
City:
Diamond Bar
Telephone/Fax Number: (909) 839-7080 E-mail
Address:
[email protected]
Contact Person/Title: City Staff
Officials authorized to represent organization and expend funds:
Name: Title:
Name: Title:
Federal I.D Number/Non-Profit Status: N/A
This application is proposing a new existing X Project. (Check).
Has the project received past funding from the City of Diamond Bar?
Yes
If yes, please identify the year/amount and source of funding: 2022-2023/ $100,000
GOALS AND OBJECTIVE OF PROJECT
Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds.
The objective of the Home Improvement Program is to provide grants and loans to assist low and moderate-income residential owner/occupants in maintaining the City’s existing residential neighborhoods through home rehabilitation.
Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served.
The purpose of the Home Improvement Program is to preserve and enhance single family residential neighborhoods throughout the City; to provide loans to eligible homeowners of single family detached dwellings for the preservation of safe, decent and sanitary housing; correct hazardous structural conditions; to make modifications necessary to provide ADA access to dwellings; to improve the overall exterior appearance of the home to eliminate blight; and correct exterior code violations, through the provision of loans. The Home Improvement Program is not directed toward a specific age group, but rather to eliminate blight and maintain affordable housing stock for low and moderateincome residents.
Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate).
Citywide.
PROJECT CLIENT PROFILE
Diamond Bar clients assisted in previous
year:
21/22-3 22/23- 4-5 projected
Diamond Bar clients assisted which meet the low/moderate income requirements:
All
Diamond Bar clients expected to be assisted in new project year:
23/24-6
Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons.
Is your organization familiar with the CDBG electronic client data requirements?
Yes
Is your organization familiar with the CDBG reporting requirements? Yes
FINANCIAL INFORMATION
Please attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization.
Proposed HIP Budget (2023-2024) $160,000
Estimated Construction Cost $121,500
Lead/Asbestos Testing Cost $ 5,000
Title Report Fees $ 1,500
Rehabilitation Administration $ 32,000
I hereby certify that if funds are granted to our organization they will be used to benefit low and low/moderate income residents of the City of Diamond Bar. We understand that the formal agreement with the City will define other reporting provisions and federally required assurances.
Signature:
Title: Housing Rehabilitation Coordinator
Date: 10/18/22