Agenda #: 5.5
Meeting Date: February 7, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CONSULTING SERVICES AGREEMENT WITH THE SAUCE
CREATIVE SERVICES CORPORATION FOR DESIGN SERVICES
THROUGH JUNE 30, 2027.
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve and authorize the Mayor to sign the Consulting Services Agreement with The Sauce Creative Services Corporation through June 30, 2027.
FINANCIAL IMPACT:
The total not-to-exceed amount is $30,000 per fiscal year. Sufficient funds are included in the General Fund 2022/2023 fiscal year budget to cover the cost of such services.
The Consultant may request an annual CPI adjustment after the first year of the term is complete.
BACKGROUND:
The City of Diamond Bar has several recreation programs and special events that require graphic design, printing, social media and production services. Requirements for special events and programs include design and print of: postcards, flyers, programs, logos, banners, signage, social media posts, magazine ads and apparel design. The Sauce Creative Services has been an established vendor with the City of Diamond Bar since 2008 and has provided these services with exceptional service and creative ability.
DISCUSSION:
On September 29, 2022 the City published a request for proposals on Planet Bids. A total of 163 vendors were notified and seven (7) proposals were received. The deadline for the bid was October 14, 2022. The Sauce Creative Services was selected based on
their design skill level, pricing structure, and excellent references. The Sauce Creative Services provides flat rate pricing for designs and does not charge additional cost for edits, premier images or revisions as do most other design companies. In addition, The Sauce Creative Services works with over 25 other municipalities and understands the design characteristics and timing demands essential for working with a government agency.
There were three vendors listed in Planet Bids that appear to be priced lower on Planet Bids. Two of these vendors include Response Marketing & Mailing and AAA Flag & Banner MFG, but did not meet the standard requirements and could not provide all the services required by the City. The third vendor Geographics charges for revisions and premier images making their overall pricing higher than the Sauce Creative Services.
The last three companies to provide proposals were all qualified, but were priced substantially higher than the Sauce Creative Services.
LEGAL REVIEW:
City Attorney has reviewed and approved the Agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.5.a Consulting Services Agreement - The Sauce Final 1.16.2023