City Council Agenda
Tuesday, March 7, 2023
Study Session 5:00 PM
Regular Meeting 6:30 PM
South Coast Air Quality Management District/Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765
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The public may provide public comment by attending the meeting in person, by sending an email, or by logging into the teleconference. Please send email public comments to the City Clerk at [email protected] by 4:00 p.m. on the day of the meeting and indicate in the Subject Line “FOR PUBLIC COMMENT.” Written comments will be distributed to the Council Members, noted for the record at the meeting and posted on the City’s official agenda webpage as soon as reasonably practicable (found here: http://diamondbarca.iqm2.com/Citizens/Default.aspx).
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American Disability Act Accommodations:
Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (909) 839- 7010 within 72 hours of the meeting. City Council video recordings with transcription will be available upon request the day following the Council Meeting.
The City of Diamond Bar thanks you in advance for taking all precautions to prevent spreading the COVID-19 virus.
RUTH M. LOW
Council Member
CHIA TENG
Council Member
STEVE TYE
Council Member
ANDREW CHOU
Mayor
STAN LIU
Mayor Pro Tem
City Manager Dan Fox • City Attorney Omar Sandoval • City Clerk Kristina Santana
DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited to attend and participate. Copies of staff reports or other written documentation relating to agenda items are on file and available for public inspection by contacting the Office of the City Clerk. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours.
PUBLIC INPUT
Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period, address the Council on any Consent Calendar item or any matter not on the agenda and within the Council’s subject matter jurisdiction. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk.
Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration.
Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal.
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INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City’s regular posting locations, on DBTV (on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47) and on the City’s website at www.diamondbarca.gov/agendas. The City Council may take action on any item listed on the agenda.
HELPFUL PHONE NUMBERS
Copies of agendas, rules of the Council, Video of meetings: (909) 839-7010 Computer access to agendas: www.diamondbarca.gov/agendas General information: (909) 839-7000
Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours.
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CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
March 07, 2023
STUDY SESSION 5:00 p.m.
CC-08
INTRODUCTION OF 2024-2027 CITY
COUNCIL STRATEGIC PLAN.
Public Comments
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Pastor Jim Wes, Evangelical Free
Church
ROLL CALL: Low, Teng, Tye, Mayor Pro Tem Liu,
Mayor Chou
APPROVAL OF AGENDA: Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1. CERTIFICATES OF RECOGNITION TO AMERICAN ASSOCIATION OF UNIVERSITY OF WOMEN SPEECH TREK CONTEST WINNERS.
1.2 WOMEN'S HISTORY MONTH PROCLAMATION.
Recommended Action:
Adopt the Proclamation declaring March as Women’s History Month.
Requested by: City Manager
1.3 AMERICAN RED CROSS MONTH PROCLAMATION.
Recommended Action:
Adopt the Proclamation declaring March as American Red Cross Month.
Requested by: City Manager
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
2.1 PRESENTATION OF 2022 PUBLIC SAFETY ANNUAL REPORT.
Recommended Action:
Receive presentation.
Requested by: City Manager
3. PUBLIC COMMENTS:
“Public Comments” is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or other matters of interest not on the agenda that are within the subject matter jurisdiction of the Council. Although the City Council values your comments, pursuant to the Brown Act, members of the City Council or Staff may briefly respond to public comments if necessary, but no extended discussion and no action on such matters may take place. There is a five-minute maximum time limit when addressing the City Council. At this time, the teleconference moderator will ask callers one at a time to give their name and if there is an agenda item number they wish to speak on before providing their comment.
4. SCHEDULE OF FUTURE EVENTS:
4.1 Traffic and Transportation Commission Meeting – March 9, 2023, 6:30 p.m. online teleconference and Windmill Room, 21810 Copley Dr.
4.2 Planning Commission Meeting – March 14, 2023, 6:30 p.m. online teleconference and Windmill Room, 21810 Copley Dr.
4.3 Coffee with a Cop – March 14, 2023, 7:30-9:30 a.m. Bageloo, 1200 S.
Diamond Bar Blvd., Ste 102.
4.4 City Council Meeting – March 21, 2023, 6:30 p.m. online teleconference and SCAQMD Main Auditorium, 21865 Copley Dr.
4.5 Diamond Bar Town Center Specific Plan Community Meeting – March 22, 2023, Grand View Ballroom, 1600 Grand Avenue.
5. CONSENT CALENDAR:
All items listed on the Consent Calendar are considered by the City Council to be routine and will be acted on by a single motion unless a Council Member or member of the public request otherwise, in which case, the item will be removed for separate consideration.
5.1 CITY COUNCIL MINUTES OF THE JANUARY 24, 2023 SPECIAL JOINT MEETING AND FEBRUARY 21, 2023 REGULAR MEETING.
Recommended Action:
Approve the January 24, 2023 Special Joint Planning Commission and City Council meeting minutes and the February 21, 2023 Regular City Council meeting minutes.
Requested by: City Clerk
5.2 RATIFICATION OF CHECK REGISTER DATED FEBRUARY 15, 2023 THROUGH FEBRUARY 28, 2023 TOTALING $442,090.89.
Recommended Action:
Ratify the Check Register.
Requested by: Finance Department
6. PUBLIC HEARINGS: NONE.
7. COUNCIL CONSIDERATION:
7.1 ORDINANCE NO. 01 (2023) – AMENDING SECTIONS 2.32.040,
2.36.040, AND 2.40.040 OF THE DIAMOND BAR CITY CODE REVISING
THE TERMS OF OFFICE AND TIMELINE TO FILL VACANCIES FOR
CITY COMMISSIONS.
Recommended Action:
Open the hearing to receive public comment, introduce first reading by title only, waive full reading of the Ordinance, and schedule for second reading and adoption at the next regularly scheduled City Council meeting.
Requested by: City Manager
8. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS:
9. ADJOURNMENT:
Agenda #: 1
Meeting Date: March 7, 2023
CITY COUNCIL STUDY SESSION REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Daniel Fox, City Manager
FROM: Ryan McLean, Assistant City Manager
TITLE: INTRODUCTION OF 2024-2027 CITY COUNCIL STRATEGIC PLAN.
In March 2020, the City Council adopted the 2021-24 Strategic Plan, setting high-level aspirational goals and priorities for the community over a three-year period. The document serves as the foundation for policy-making and staff administration of the Council’s directives. As demonstrated in quarterly updates to the City Council and community, significant progress has been made on each of the Plan’s goals and objectives.
With Fiscal Year 2022-23 coming to a close, it is time for the Council to consider updates and revisions to the document to ensure it reflects current conditions. To begin the process, an extensive staff engagement and participation process was conducted, including multiple half-day workshops, surveys, and other information-gathering exercises. The issues and needs identified by staff were compiled and presented to the City Council in the form of an anonymous survey with open-ended and ranked-choice questions, with the results included as an attachment to this report. These survey results, combined with staff feedback and previous Council directives contained in significant long-term policy directives like the General Plan, Housing Element, Climate Action Plan, and Homelessness Action Plan, inform the draft 2024-2027 Strategic Plan presented in this report.
Staff is pleased to present the draft to the City Council for discussion and direction.
Upon direction from the City Council, staff will prepare the revised 2024-2027 City Council Strategic Plan for further discussion and action concurrent with the upcoming Fiscal Year 2023-2024 municipal budget.
Attachments:
1. 1.a DRAFT FY 2024-2027 Strategic Plan
1 Packet Pg. 6
2. 1.b City Council Strategic Plan Survey Results
1 Packet Pg. 7
City of Diamond Bar
Strategic Plan
FY 2024-2027
DiamondBarCA.gov/strategicplan
1.a
Packet Pg. 8
Our Values
Community and Livability
We maintain and improve the quality of life for
everyone that lives or works in Diamond Bar.
Transparency and Accountability
We operate openly to foster public trust and
encourage community input.
Service and Professionalism
We deliver exceptional service and work
creatively to solve problems.
The 2024-2027 City Council Strategic Plan is
the third multi-year strategic planning
initiative approved by the Diamond Bar City
Council since 2017.
The plan is the result of an extensive
collaborative planning process that will serve
as the foundation for addressing community
issues and needs over the next three years.
The key components of the Strategic Plan
connect to forge an aspirational, but
achievable, community action plan.
The Values set the guiding principles. The
Goals and Objectives set focused priorities for
consistent policymaking, connecting
day-to-day operations with the bigger
picture. Performance Measures are key
indicators used to gauge progress over time.
Specific supporting initiatives are developed
annually by the City Council during the
annual budget process.
Regular community updates will be made to
highlight the programs, services, and projects
that contribute to progress and ensure that
the public remains engaged in the process.
About this Plan Three Strategic Goals
City of Diamond Bar FY 2024-2027 Strategic Plan 2
Responsible Stewardship of Public Resources
The City strives to protect and augment resources owned by and relied upon by the public, from the local revenues that fund programs and services to the infrastructure that is the foundation of the community.
Open, Engaged and Responsive Government
Safe, Sustainable and Healthy Community
The City strives to provide an environment in which public participation is welcomed and easily accessible and
public services are effective and of high-quality.
The City strives to maintain and enhance the overall
quality of life in Diamond Bar, with safe neighborhoods, connected communities, and a resilient environment.
It Means:
It Means:
It Means:
1.a
Packet Pg. 9
Objective 1.1: Foster a healthy and
resilient local economy.
• Create economic development programs that
support and attract local businesses and
entrepreneurs to generate sustainable
community-supporting revenue streams.
• Engage directly with the business community to
understand needs, provide business development
resources, and promote local economic
opportunity.
• Promote infill development opportunities that
revitalize and reimagine existing commercial, office
and business centers to foster new and diverse
economic opportunities.
We will:
Objective 1.2: Provide safe and
reliable public infrastructure.
• Invest in the ongoing maintenance of City-owned
streets, sidewalks, parks, public facilities, and
community infrastructure.
• Work collaboratively with third-party providers of
public infrastructure to maintain local safety,
performance and access.
• Implement a resilient information technology
infrastructure that provides easily accessible
constituent services, while maintaining data security
and privacy across City-operated networks.
We will:
aerial of Diamond Bar Boulevard and
Golden Springs Drive, location
designated for future downtown
Objective 1.3: Foster fiscal health
through disciplined long-term
planning, cost control, efficiency,
increased revenue, and cost
recovery.
• Maintain financial records in a manner consistent
with the most up-to-date governmental standards
for reporting and transparency.
• Use “smart sourcing” to evaluate and analyze
contract services to ensure the City is realizing the
greatest value and performance.
• Evaluate and prioritize infrastructure funding needs. • Pursue grant programs and regional, state, and
federal funding opportunities that improve services
and/or offset general fund costs.
• Reduce or eliminate subsidies for personal choice
services.
We will:
GFOA Budget Award
GFOA Financial Reporting Award
Pavement Condition Index (PCI)
Network Reliability/Uptime %
Commercial Vacancy Rate
MISAC Excellence Award
Hotel Occupancy Rate
Bond Rating
OPEB Funding Level
Budget variance (revenues/expenditures)
Sales Tax Revenues/Annual
City of Diamond Bar 2024-2027 Strategic Plan 3
Responsible Stewardship 1of Public Resources
Performance Measures
Dr 1.a
Packet Pg. 10
Objective 2.1: Provide effective
and accessible government
services that meet the needs of a
diverse population.
• Implement policies, procedures, and technologies
that streamline business processes and enhance the
overall customer service experience.
• Ensure contract service providers meet contractual
expectations and deliver high quality services.
• Utilize data and metrics to guide decision-making
and set benchmarks that measure performance of
services and programs.
• Actively participate in the development of public
policy and legislation at all levels.
• Leverage resources to ensure that internal support is robust enough to meet service expectations.
We will:
Objective 2.3: Establish City of
Diamond Bar as an Employer of
Choice
• Foster an organizational culture and environment
that values service, innovation, and creativity.
• Implement policies and programs that attract and
retain talented employees.
• Develop in-house talent to address future
succession planning needs.
• Develop supervisors that foster employee
development and effectively manage
performance.
• Directly engage and communicate with
employees to improve organizational
performance and employee wellness.
We will:
Objective 2.2: Build relationships,
establish trust, and foster
collaboration in the Diamond Bar
community.
• Operate openly, making it easy for the public to
participate in the decision-making process and
access information.
• Provide residents of all ages and backgrounds with
a variety of opportunities to share their perspectives
on community issues.
• Engage with members of the community using a
variety of outreach methods and formats.
• Collaborate with other local government agencies
that serve Diamond Bar.
• Support local service and community organizations.
We will:
City of Diamond Bar 2024-2027 Strategic Plan 4
Open, Engaged and 2 Responsive Government
Overall Quality of Municipal Services
Overall Customer Service Performance
Public Records Request Response Time
Employee Turnover Rate
Performance Measures
Residents can participate in City Council
meetings in person or remotely (via computer
or phone)
Dr 1.a
Packet Pg. 11
Objective 3.1: Foster a safe and
welcoming environment for
residents, businesses, visitors, and
employees.
• Work collaboratively with law enforcement
personnel, fire department officials, and animal
control agency leadership to implement public
safety programs that address unique local needs.
• Engage and educate the community to be active
participants in crime prevention and emergency
preparedness.
• Be prepared to respond to and recover quickly from
local and regional emergencies.
• Maintain community health, safety, and aesthetics
through proactive neighborhood improvement
efforts.
We will:
Objective 3.4: Protect natural
resources.
We will:
Objective 3.5: Improve
transportation and mobility systems.
• Implement measures that reduce cut-through
traffic impacts.
• Support advocacy, funding, and construction
efforts associated with regional transportation
projects that reduce local impacts.
• Encourage increased use of active modes of
transportation, such as walking and biking.
• Implement projects that improve the safety of all
modes of travel.
• Work with neighborhood groups to address
localized traffic issues.
We will:
• Provide access to high quality parks, trails, open
space and other recreational facilities for all ages
and abilities.
• Provide access to high quality community events,
classes, and activities for all ages and abilities.
• Encourage and support healthy community
initiatives and social connections.
• Foster exercise and athletic opportunities for a
diverse community.
We will:
Objective 3.2: Build a vibrant,
healthy, and supportive
community.
City of Diamond Bar 2024-2027 Strategic Plan 5
safe, Sustainable and 3 Healthy Community
• Responsibly preserve publicly-owned open space
areas.
• Implement policies that encourage environmental
sustainability and effective natural resource
management.
• Promote responsible solid waste diversion and
recycling efforts.
• Maintain a healthy urban forest.
• Promote sustainable building design.
1.a
Packet Pg. 12
City of Diamond Bar 2024-2027 Strategic Plan 6
safe, Sustainable and 3 Healthy Community
Objective 3.6: Address the needs of
people experiencing homelessness.
• Implement strategies that reduce the number of
persons experiencing homelessness in Diamond Bar.
• Participate in regional initiatives that increase
placements in permanent housing and provide
services to those in need.
• Partner with third-party agencies and non-profit
groups to provide local housing, mental health, and
other human services to those in need.
We will:
continued
Because of its commitment to caring for its
community trees, the City of Diamond Bar has
earned Tree City USA distinction since 2000.
Overall Quality of Life
Condition of Parks/Trails/Facilities
Part 1 Crime Rate/1,000 residents
Part 1 Violent Crime Rate/1,000 residents
Part 1 Property Crime Rate/1,000 residents
Total Residential Burglary
Total Theft from Vehicle
Average Speed/Travel Time on Arterials
Voluntary Code Compliance Rate
Solid Waste Diversion Rate – Residential
Solid Waste Diversion Rate – Commercial
Solid Waste Diversion Rate - Organics
Performance Measures
Dr 1.a
Packet Pg. 13
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765
City Manager’s Office
(909) 839-7000 | [email protected]
DiamondBarCA.gov/strategicplan
1.a
Packet Pg. 14
CITY COUNCIL SURVEY RESULTS
5 = Top Priority; 4 = Priority; 3 = Neutral; 2 = Low Priority; 1 = Not a Priority Average A strategic plan is a long-range planning document. What time horizon do you believe would be most effective for the revised Strategic Plan? 3.8 years With the revised Strategic Plan in mind, how would you prioritize the following economic and resource management issues?
- Promoting economic growth and development 4.60
- Promoting business development and success 4.60
- Creating local and regional economic development partnerships 4.20 - Ensuring infrastructure quality and reliability 4.00
- Generating new unrestricted revenue sources 3.80
- Enhancing cybersecurity efforts 3.80
- Developing a Fund Balance strategy 3.60
- Strengthening technology infrastructure 3.40
- Diversifying existing revenue sources 3.20
With the revised Strategic Plan in mind, how would you prioritize the following communication and engagement issues?
- Improving customer service performance 4.60
- Enhancing the delivery of municipal services 4.60
- Educating the public on issues and programs/services 4.40 - Increasing employee attraction and retention 4.00
- Collaborating with local and regional governmental agencies 3.80 - Fostering/encouraging volunteerism 3.80
- Increasing public access to information/open data 3.80 - Partnering with local community groups 3.80
- Developing a positive organizational culture 3.60
- Developing a common community vision and goals 3.40
- Diversifying communication channels 3.40
- Offering participatory decision-making 3.20
With the revised Strategic Plan in mind, how would you prioritize the following quality of life issues?
- Increasing community safety and crime prevention efforts 5.00 - Conserving natural resources and open space 4.60
- Offering community events and recreational activities 4.40 - Developing and enhancing Parks and Recreation facilities 4.40 - Reducing the negative impacts of traffic 4.00
- Promoting recycling efforts/compliance 3.60
- Encouraging private property maintenance 3.60
- Seeking shared use partnerships 3.60
- Developing and expanding opportunities to access art and culture activities 3.40 - Developing affordable housing/Housing supply and attainability 3.40 - Offering programs and services for the local unhoused population 3.40 - Reducing carbon emissions/Preparing for the effects of climate change 3.20 - Promoting public multimodal (bicycle, pedestrian, etc.) transit/Access to transportation choices 2.60
1.b
Packet Pg. 15
CITY COUNCIL SURVEY RESULTS
What issue(s) that are not included above would you like to be considered as the revised Strategic Plan is developed?
- Engagement
- Economic Development
- Building Community
- Private Property Maintenance/Community Aesthetics
- Property Tax Generation
- Scheduling Strategic Plan Updates
What programs, services, or facilities do you think are in need of improvement? Why? - Streamline Services/Processes
- Support Local Community/Resident Groups
- Maintain Facilities to the Highest Level
What programs, services, or facilities are you particularly proud of? Why - Parks, Trails and Streets
- Public Services
- Recreation Programs
- 57/60 Project
- Efficient City Operations
- All of it!
How do you determine if a Strategic Plan goal/objective has been successful? - Set Benchmarks
- Regular Updates/Reviews
- Resident and Staff Feedback
- Cost Effectiveness
1.b
Packet Pg. 16
Agenda #: 1.2
Meeting Date: March 7, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: WOMEN'S HISTORY MONTH PROCLAMATION.
STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:
Adopt the Proclamation declaring March as Women’s History Month.
BACKGROUND:
The observance of Women’s History Week was initiated by the Sonoma County Commission on the Status of Women in 1977, a celebration that evolved into Women’s History Month, commemorated throughout the nation by schools, historians, and community groups.
The story of the women’s rights movement deserves telling because of the significance and scope of women’s role in making history and shaping the cultural and societal makeup of California and the United States.
The City of Diamond Bar is proud to honor the achievements of all women to the common good of our community.
PREPARED BY:
1.2 Packet Pg. 17
REVIEWED BY:
Attachments:
1. 1.2.a Women's History Month Proclamation
1.2 Packet Pg. 18
PROCLAMATION
“WOMEN’S HISTORY MONTH, 2023”
WHEREAS, Women’s History Month is a celebration of women’s contributions to history, culture and society and has been observed annually in the month of March in the United States since the United States Congress declared March as Women’s History Month in perpetuity, in 1987;
WHEREAS, The actual celebration of Women’s History Month grew out of a weeklong celebration of women’s contributions organized by the Sonoma County Commission on the Status of Women in 1978; WHEREAS, in the Month of March, we take the time to celebrate the accomplishments and the countless ways women, of every race, class and ethnic background, have strengthened and contributed to the fabric of the Nation and acknowledge that we all benefit from the leadership and contributions of women in education, medicine, government, law, business, military service, and every other field; WHEREAS, the 2023 theme for National Women’s History Month is ‘Celebrating Women Who Tell Our Stories’. This theme
recognizes “women, past and present, who have been active in all forms of media and storytelling including print, radio, TV, stage, screen, blogs, podcasts, news and social media.”
WHEREAS, in Diamond Bar, we have a long history of female leaders in different roles, including Mayors, Council Members,
Commissioners, School Board Members and many more;
NOW, THEREFORE, BE IT RESOLVED, that the Diamond Bar City Council does hereby proclaim March 2023 as “WOMEN’S HISTORY MONTH" in Diamond Bar and encourages observance through programs, ceremonies and activities.
March 7, 2023
Andrew Chou
Mayor
Stan Liu Ruth M. Low
Mayor Pro Tem Council Member
Chia Yu Teng Steve Tye
Council Member Council Member
1.2.a
Packet Pg. 19
Agenda #: 1.3
Meeting Date: March 7, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: AMERICAN RED CROSS MONTH PROCLAMATION.
STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:
Adopt the Proclamation declaring March as American Red Cross Month.
BACKGROUND:
Red Cross Month is an annual celebration in March which recognizes and celebrates the work of Red Cross volunteers, financial donors, blood donors and community partners.
This year marks the 80th Annual American Red Cross Month celebration, a national tradition that began in 1943 when President Franklin D. Roosevelt requested that “during this Month of March our people rededicate themselves to the splendid aims and activities of the Red Cross.” Since then, March has been proclaimed American Red Cross month across the country.
The City of Diamond Bar is proud to honor the achievements and accomplishments of The American Red Cross Chapter Board serving the Greater San Gabriel and Pomona Valleys.
PREPARED BY:
1.3 Packet Pg. 20
REVIEWED BY:
Attachments:
1. 1.3.a American Red Cross Month Proclamation
1.3 Packet Pg. 21
PROCLAMATION
“AMERICAN RED CROSS MONTH, 2023”
WHEREAS, March is American Red Cross Month, a special time to recognize the invaluable service provided by this humanitarian nonprofit organization in the United States and around the world; and
WHEREAS, In 1881, Clara Barton founded the American Red Cross, turning her steadfast dedication for helping others into a bold mission of preventing and alleviating people’s suffering. Today, more than 140 years later, we honor the kindness and generosity of Red Cross volunteers here in Diamond Bar, who continue to carry out Clara’s lifesaving legacy. They join the millions of people across the United States who volunteer, give blood, donate financially or learn vital life-preserving skills through the Red Cross; and WHEREAS, American Red Cross staff, volunteers and donors positively impact millions of lives each year as they carry out the organization’s mission of preventing and alleviating suffering; and
WHEREAS, despite these challenging economic times, people have stepped up to help others in need during this ongoing COVID-19 pandemic, whether it was responding to disasters across the country or rolling up their sleeves to give blood to address a critical, national-level blood shortage; and
WHEREAS, here in the San Gabriel Pomona Valley Chapter, countless families have relied on Disaster Response volunteers for comfort and hope while coping with home fires and other disasters.
NOW, THEREFORE, BE IT RESOLVED, that the Diamond Bar City Council does hereby proclaim March 2023 as “RED CROSS MONTH” in Diamond Bar and encourages everyone to join in celebrating and supporting the American Red Cross and its noble mission.
March 7, 2023
Andrew Chou
Mayor
Stan Liu Ruth M. Low
Mayor Pro Tem Council Member
Chia Yu Teng Steve Tye
Council Member Council Member
1.3.a
Packet Pg. 22
Agenda #: 2.1
Meeting Date: March 7, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: PRESENTATION OF 2022 PUBLIC SAFETY ANNUAL REPORT.
STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:
Receive presentation.
FINANCIAL IMPACT:
None.
BACKGROUND:
Since incorporation, Diamond Bar has partnered with the Los Angeles County Fire Department for fire and emergency medical response services and the Los Angeles County Sheriff’s Department for law enforcement services. The City also has a longstanding contractual relationship with Inland Valley Humane Society (IVHS) to provide animal care and control services. The Public Safety Annual Report (Attachment 1) provides the City Council with a detailed overview of programming and statistics for each agency in calendar year 2022. The report was presented to the City Council Public Safety Committee on February 28, 2023. The analysis below is a brief summary of the report’s contents.
ANALYSIS:
Inland Valley Humane Society (IVHS)
In 2022, IVHS responded to 1,625 service calls, adopted out 197 dogs and cats to Diamond Bar homes, and cited 108 violations of City animal ordinances.
2.1 Packet Pg. 23
Los Angeles County Fire Department
In 2022, Diamond Bar fire stations responded to 3,541 incidents, including 48 fires and 2,479 rescue/emergency medical services calls. The Department also provides fire prevention programs and training and other education/engagement opportunities, including:
• Annual Tonner Canyon Wildland Fire Training Exercise (SOLAR) • Annual Brush Clearance Inspection Program
• Community Emergency Response Team (CERT)
• Ready, Set, Go!
• Hands-Only CPR
• Safe Surrender
• F.I.R.E. (Family Instructions for Rapid Escape)
• Explorer Program
These programs are expected to return as health and safety protocols are lifted.
Los Angeles County Sheriff’s Department
In 2022, the Sheriff’s Department fielded 10,127 calls for service in Diamond Bar. Total Part 1 Crime increased 9.58% when compared with 2021. Part 1 Violent Crime increased by 50.82% with 31 additional incidents. Part 1 Property Crime increased by
6.81%.
The Sheriff’s Department continues to partner with the City on a number of supplemental initiatives, including special operations, burglary suppression patrols and undercover operations as well as education, engagement, and outreach. The Department also partners with the City to offer public outreach and engagement programs like Neighborhood Watch and Coffee With a Cop.
PREPARED BY:
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REVIEWED BY:
Attachments:
1. 2.1.a 2022 Public Safety Annual Report
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202
2 www.diamondbarca.gov
PUBLIC SAFETY
Annual Report
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City of Diamond Bar - 2022 Public Safety Annual Report | I
CITY OF DIAMOND BAR
PUBLIC SAFETY ANNUAL REPORT - 2022
Table of Contents
INTRODUCTION _____________________________________________________________ 1 INLAND VALLEY HUMANE SOCIETY & S.P.C.A. _________________________________ 2 IVHS Objectives___________________________________________________________ 2 Animal Control ___________________________________________________________ 2 Adoptions________________________________________________________________ 3 Licensing_________________________________________________________________ 3 Low-Cost Veterinary Services ______________________________________________ 3 Community Outreach ____________________________________________________ 4 IVHS Statistics – One Year Comparison _____________________________________ 4 LOS ANGELES COUNTY FIRE DEPARTMENT _____________________________________ 7 Fire Stations ______________________________________________________________ 7 East County Administrative Office _________________________________________ 7 Personnel_____________________________________________________________________________ 8 Fire Department Statistics _________________________________________________ 8 Fire Prevention and Preparedness Programs________________________________ 9 Multi-Jurisdictional Wildland Fire Preparation (San Bernardino, Orange, Los Angeles, Riverside - SOLAR)______________________________________________________________________________ 9 Annual Brush Clearance Inspection Program __________________________________________ 10 Community Emergency Response Team ______________________________________________ 10 Ready, Set, Go! ______________________________________________________________________ 11 Family Instructions for Rapid Escape (F.I.R.E) ___________________________________________ 12 Hands-Only CPR _____________________________________________________________________ 12 Safe Surrender _______________________________________________________________________ 13 Explorer Program (Post 19) ____________________________________________________________ 13 Women’s Fire Academy (WFPA) ______________________________________________________ 14 Girls’ Fire Camp______________________________________________________________________ 14 Junior Lifeguard Program _____________________________________________________________ 14 Access to Water Activities and Readiness Education (AWARE) __________________________ 14
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City of Diamond Bar - 2022 Public Safety Annual Report | II LOS ANGELES COUNTY SHERIFF’S DEPARTMENT _______________________________ 15 Contract Law Enforcement Program _____________________________________ 15 Diamond Bar/Walnut Station _____________________________________________ 15 Expenditures ____________________________________________________________ 15 Law Enforcement Deployment and Volunteers ____________________________ 16 Personnel____________________________________________________________________________ 16 Volunteers on Patrol__________________________________________________________________ 17 Crime Statistics Analysis __________________________________________________ 17 2022 Part 1 Crime Statistics Summary______________________________________ 20 Historical Comparison____________________________________________________ 23 Five Year Comparison (2018-2022) ________________________________________ 27 Traffic Statistics __________________________________________________________ 29 Crime Prevention, Outreach and Advocacy ______________________________ 32 Special Operations___________________________________________________________________ 32 Let’s Talk Public Safety Program __________________________________________ 32 Neighborhood Watch________________________________________________________________ 32 Coffee with a Cop ___________________________________________________________________ 33 Safety Speak Blog____________________________________________________________________ 33 Public Safety Tip Sheets_______________________________________________________________ 34 Report for Reward ___________________________________________________________________ 34
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City of Diamond Bar - 2022 Public Safety Annual Report | 1 INTRODUCTION Since incorporation, the City Council has
made public safety its top priority, a
commitment that has resulted in Diamond
Bar’s standing as one of the safest
communities in the San Gabriel Valley.
This report provides background and
analysis of the City’s animal control, fire
protection, and law enforcement programs.
CITY OF DIAMOND BAR
21810 Copley Drive
Diamond Bar, CA 91765
(909) 839-7000 |
[email protected]
www.DiamondBarCA.gov
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City of Diamond Bar - 2022 Public Safety Annual Report | 2
INLAND VALLEY HUMANE SOCIETY &
S.P.C.A.
Animal Control
IVHS animal control officers and personnel enforce the City’s animal-related ordinances, prevent cruelty by advocating and enforcing state animal protection laws, and investigate nuisance animals. They also are tasked with rescuing wild and domestic animals, providing medical care, shelter, and food when necessary.
IVHS Objectives
Provide a safe refuge for
all sick, injured, abused,
and abandoned animals
that have no other
alternatives.
Foster compassion for all
living things through
education and outreach.
Promote the health and
wellness of all pets in our
community by providing
accessible and affordable
veterinary care.
Reduce pet
overpopulation.
The Inland Valley Humane Society & S.P.C.A. (IVHS) is
a nonprofit organization that provides animal care
and control services under contract to Diamond Bar
and 11 other cities and unincorporated areas of San
Bernardino County. IVHS headquarters in Pomona is
located within approximately one mile of the city’s
border, offering convenient access for Diamond Bar
pet owners and rapid response to local enforcement
and nuisance-abatement issues.
The City’s annual service contract cost for Fiscal Year 2022-23 is $499,200. This is offset by licensing and
related service fees from gross service costs, bringing the annual total to $384,200 for Fiscal Year 2022-23.
Costs vary from year to year based on changes in
license fee revenue collected, percentage of IVHS
services consumed by residents, and any changes to
the City’s animal license fee schedule.
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City of Diamond Bar - 2022 Public Safety Annual Report | 3 Adoptions
IVHS leads the community in finding homes for all
adoptable pets. In 2015, IVHS launched the “Getting
to Zero”, a robust adoption outreach plan with the
goal of saving every adoptable pet in their care.
The adoption program features active social media
and internet-based outreach efforts that have
resulted in increased adoptions for the last several
years.
To assist pet owners that must unfortunately relinquish their animal, IVHS offers the “Home-to-Home” program, an easy to use direct-to-adopter opportunity that allows animals to be re-homed without having to enter the shelter.
Licensing
IVHS is responsible for issuing dog and cat licenses and collecting licensing revenue in the city. Licensing of dogs four months and older is required by state law, and residents may secure a license or renew an existing one via a simple online portal.
As a result of COVID-19 considerations, routine in-person canvassing efforts have been modified, where residents are urged to secure their licenses online through the IVHS website. Modified canvassing efforts will continue, with IVHS staff leaving information at resident doors instead of by usual in-person communications.
Low-Cost Veterinary Services
IVHS offers licensed Diamond Bar pet owners with low-cost spay/neuter and vaccine appointments. In addition, all animals are spayed or neutered, microchipped, dewormed, and treated for fleas and ticks prior to adoption.
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City of Diamond Bar - 2022 Public Safety Annual Report | 4 To reduce the growing number of cats, chihuahuas, and pit bulls that enter shelters each year, IVHS provides low-cost spay/neuter services under the “Big Meow”, “Chihuahua Challenge”, and “Pit Stop” programs, which are open to Diamond Bar residents at a reduced rate of $40.
Community Outreach
IVHS offers a number of public engagement programs to Diamond Bar residents of all ages, including participation at City special events like the annual Halloween Party, special school presentations, pet therapy visits, and facility tours.
IVHS Statistics – One Year Comparison
Total Service Calls 2022
1,625
2021
1,508
Service Time in Hours 2022
1,017
2021
797
day -1,134
night - 491
day -1,046
night - 462
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City of Diamond Bar - 2022 Public Safety Annual Report | 5 1930
0 5
10 15
20 25
30 35
STRAY CATS
8867
0 10
20 30
40 50
60 70
80 90
100
STRAY DOGS
187186
185
186
186
186
186
186
187
187
187
MISC. ANIMALS RECEIVED
9782
70 75
80 85
90 95
100
DOGS ADOPTED
100107
96 98
100
102
104
106
108
CATS ADOPTED
13 5
0 2
4 6
8 10
12 14
DOGS EUTHANIZED
2339
0 5
10 15
20 25
30 35
40 45
CATS EUTHANIZED
3351
0 10
20 30
40 50
60 MISC. ANIMALS EUTHANIZED
2022 2021
IVHS One Year Comparison 2.1.a
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City of Diamond Bar - 2022 Public Safety Annual Report | 6 25 27
24 25
25 26
26 27
27 28
STRAY DOGS - DECEASED
3148
0 10
20 30
40 50
60 STRAY CATS - DECEASED
81 100
0 20
40 60
80 100
120
OTHER ANIMALS - DECEASED
1621
0 5
10 15
20 25
BITES
3357
0 10
20 30
40 50
60 CRUELTY
108176
0 20
40 60
80 100
120
140
160
180
200
VIOLATIONS
2022 2021 IVHS One Year Comparison 2.1.a
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City of Diamond Bar - 2022 Public Safety Annual Report | 7
LOS ANGELES COUNTY FIRE
DEPARTMENT
East County Administrative Office
The City is home to the Los Angeles County Fire Department East County Administrative Office (ECAO), which is housed in the former Diamond Bar Library building. ECAO brings many key department personnel to Diamond Bar, including the Assistant Fire Chief, Fire Prevention Captain, inspectors, and plan checker, Community Services Liaison, Division Secretary, Nurse Educator, and construction and maintenance staff, providing convenient customer service to residents and businesses.
The City is served by the Los Angeles County Fire
Department under the Consolidated Fire Protection
District. The District, which is funded through annual
property tax assessment levied by Los Angeles
County, provides fire protection and prevention and
emergency medical services to City residents and
business owners. The District serves 59 of the County’s 88 cities.
Of the base 1% property tax collected on assessed
property values, approximately 16.94% of those
collections are distributed directly to the Fire District to be used consistent with the budget approved by the
Los Angeles County Board of Supervisors.
Fire Stations
Station 119
20480 East Pathfinder Rd.
• Engine 119
• Squad 119
Station 120 (Battalion HQ)
1051 South Grand Ave.
• Engine 120
• Water Tender 120
• Patrol 120
Station 121
346 Armitos Place
• Engine 121
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City of Diamond Bar - 2022 Public Safety Annual Report | 8 Personnel
Assistant Fire Chief Jesse Vela oversees three Diamond Bar fire stations, which are staffed with the following positions:
3 Battalion Chiefs 36 Firefighters 1
Fire Department Statistics
Incidents
Community
Services Liaison 2,479 2,389
2,340
2,360
2,380
2,400
2,420
2,440
2,460
2,480
2,500
RESCUE/EMS
3.8%
4841
36 38
40 42
44 46
48 50
FIRE INCIDENTS
17.1%
% 10
10 0
2 4
6 8
10 12
HAZARDOUS CONDITION
7991
70 75
80 85
90 95
SERVICE CALL
-13.2%
Fire Dept. One Year Comparison 2022 2021
0%
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City of Diamond Bar - 2022 Public Safety Annual Report | 9 Fire Prevention and Preparedness Programs
The Los Angeles County Fire Department remains engaged with the community, promoting fire and emergency preparedness through a number of outreach programs.
Multi-Jurisdictional Wildland Fire Preparation (San Bernardino, Orange, Los Angeles, Riverside - SOLAR)
On a quarterly basis, SOLAR fire agencies gather to enhance communication and partnerships in wildfire preparedness in Tonner Canyon. Tonner Canyon is a shared geographical area for the affected fire agencies.
Following the 2008 Freeway Complex Fire, the affected fire agencies met to discuss lessons learned. As a result, they formed a mutual threat working group to address protocols, communication skills, mutual and automatic aid agreements, pre-attack plans and improve unified commands.
Meetings of the SOLAR agencies provide an opportunity to collaborate on a plan of action with numerous incident commanders based on one unified command. 87 96 82
84 86
88 90
92 94
96 98
FALSE ALARM CALL
-9.4%
558647
500
520
540
560
580
600
620
640
660
GOOD INTENT CALL
-13.6%280
275
272
273
274
275
276
277
278
279
280
281
SPECIAL OR OTHER INCIDENT
1.8%
Fire Dept. One Year Comparison 2022 2021
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City of Diamond Bar - 2022 Public Safety Annual Report | 10 Annual Brush Clearance Inspection Program
The Brush Clearance Program is a joint effort between the Fire Department, the County of Los Angeles Department of Agricultural Commissioner/Weights and Measures, and the Weed Abatement Division.
The Fire Department’s Brush Clearance Unit (BCU) enforces the Fire Code as it relates to brush clearance on improved parcels. The BCU works closely with all county fire stations, coordinating inspections, providing training for fire station personnel and to support station compliance efforts.
On May 1 of each year, Diamond Bar Fire Stations begin annual brush clearance (defensible space) inspections, focusing on designated brush areas and high fire severity zones within the City. Required clearance of native vegetation and properly maintained ornamental vegetation is the first line of defense against wildfire.
Conscientious efforts on behalf of the property owner to comply with Fire Department requirements will greatly reduce the chances of fire spreading onto property. In 2022, over 3,000 inspections were conducted in Diamond Bar.
Diamond Bar Stations look forward to working with homeowners to ensure the risk of fire hazard is reduced on their property. The Fire Department’s website www.fire.lacounty.gov offers additional information and resources regarding annual brush inspections.
Community Emergency Response Team
Following a major disaster, fire and rescue resources may be unable to immediately respond to all those in need. In such a crisis, it will be neighbors assisting neighbors until emergency response personnel can arrive. Community Emergency Response Team (CERT) training provides residents with the skills and tools necessary to take care of themselves, their families, neighbors, and coworkers in the event of a disaster.
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City of Diamond Bar - 2022 Public Safety Annual Report | 11 The Fire Department offers free, FEMA-approved 20-hour CERT training to the communities served. Classes educate residents on hazards that may impact their area, and basic disaster response skills such as fire safety, light search and rescue, team organization, and disaster medical operations. Upon completion of the course, CERT members are better prepared to assist those in their home, neighborhood or workplace following an event when professional responders are not immediately available to help.
It is important to note that CERT volunteers do not work for the Los Angeles County Fire Department.
Ready, Set, Go!
Los Angeles County is one of the most beautiful places to live, but for those living in “wildland urban interface areas,” it does not come without risks. Drought and insect infestation has made fire season year-round and increased the ever-growing number of wildfires.
The Fire Department, along with partnering agencies, stand ready to quickly respond to contain wildfires, utilizing firefighting resources from the air and ground to help protect residents and property from wildfire. The Ready! Set! Go! Program was created to provide residents with critical information on creating defensible space around the home, retrofitting the home with fire-resistant materials, and preparing residents to safely evacuate well ahead of a wildfire.
Local fire stations encourage Diamond Bar residents living in brush areas and high fire severity zones to be ready and prepared by taking time to review the Ready! Set! Go! Program. To download a copy of the Ready! Set! Go! brochure, residents are encouraged to visit www.fire.lacounty.gov/.
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City of Diamond Bar - 2022 Public Safety Annual Report | 12 Family Instructions for Rapid Escape (F.I.R.E)
Each year in this country there are over 380,000 residential fires, causing more than 2,700 deaths and 12,000 injuries. Kids are at greatest risk for death or injury in these fires.
With recent changes to home construction and furnishings, today’s fires burn hotter, spread faster, and churn out more toxic gases than ever before. In the past, residents had about 17 minutes to escape a house fire once their smoke alarm activated, but today that time has dropped to three minutes or less.
To help address the problem of fatal fires, the Los
Angeles County Fire Department, in collaboration with
the Los Angeles County Fire Department Foundation, is
introducing a unique, new fire safety public education
program called Family Instructions for Rapid Escape or
F.I.R.E.
The guide provides simple steps on how to make a
home “F.I.R.E.” ready, teaching new strategies, so
residents can escape and survive if fire strikes.
Residents can download a copy of both guides by
visiting fire.lacounty.gov. The F.I.R.E. program was
researched, developed and written by L.A. County
Fire Department Captain Brian Cieslak.
Hands-Only CPR
Hands-Only CPR is different from conventional “mouth-to-mouth” CPR and is designed to teach people basic CPR skills to aid a family member, friend, or other person in need.
If provided immediately after sudden cardiac arrest, Hands Only CPR (using chest compression only) can double or triple a victim’s chance of survival until emergency responders arrive.
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City of Diamond Bar - 2022 Public Safety Annual Report | 13 The Fire Department offers Hands Only CPR training to residents during community events and public safety presentations. In addition, Diamond Bar Fire Stations conduct free training during the annual “Sidewalk CPR Day”. “Sidewalk CPR Day” is held during the first week of June and takes place at various sites across the county.
Safe Surrender
The Safely Surrendered Baby Law was created in response to the increasing number of newborn infant deaths due to abandonment in unsafe locations, and signed permanently into state law in January 2006.
The law's intent is to save lives of newborn infants at risk of abandonment by encouraging parents or persons with
lawful custody to safely surrender an infant within 72 hours of birth to any fire station or hospital, with no questions asked.
Station 120 has been a Safe Surrender site in recent years.
Explorer Program
The Fire Department Explorer Program is a joint venture with “Learning for Life” designed for young adults 15-20 years of age interested in learning about a career in fire service, and led by a firefighter known as an Explorer Post Adviser.
After meeting the program’s entrance requirements, Explorers have the opportunity to qualify for a 12-day training academy held on six consecutive weekends. During the academy, Explorers are trained on firefighting skills, hose lay evolutions, ladder techniques, salvage operations, wildland firefighting procedures, proper use of firefighting tools and equipment, breathing apparatus use, and other related subjects.
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City of Diamond Bar - 2022 Public Safety Annual Report | 14 Upon graduation from the academy, Explorers are qualified to ride along on an engine, truck or paramedic squad and respond to actual fire and medical emergencies.
During ride-alongs, Explorers use the training they received to assist Department personnel at emergency incidents and participate in other station activities and duties.
In addition to attending weekly meetings, Explorers are involved in various community service activities such as staffing booths during city functions, safety fairs, and demonstrations for public education events. Because of the Explorer Program, many have continued on to pursue a career in the fire service.
Women’s Fire Academy (WFPA)
Designed in collaboration with the Los Angeles County Women’s Fire League, this program prepares women ages 18 and over for the Fire Department Recruit Academy.
Girls’ Fire Camp
This one-day camp introduces girls between the ages of 14 and 19 to the career opportunities of the Department and gain some hands-on experience.
Junior Lifeguard Program
The Junior Lifeguard program is open to children between the ages of 9 and 17, teaching participants about beach and ocean skills such as water safety, physical conditioning, first aid, rescue techniques, CPR, and more.
Access to Water Activities and Readiness Education (AWARE) This program is a collaboration between the Fire Department’s Lifeguard Division and the County’s Department of Parks and Recreation. Available to youths aged 9 to 17 years, it provides participants with experience in lake and beach lifeguard programs.
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City of Diamond Bar - 2022 Public Safety Annual Report | 15 LOS ANGELES COUNTY SHERIFF’S DEPARTMENT
Contract Law Enforcement Program
Diamond Bar’s law enforcement services are provided by the Los Angeles County Sheriff’s Department under the Municipal Law Enforcement Service Agreement (MLESA) with the County of Los Angeles. The “contract law” model was dates back to 1954, when Lakewood became the first City to partner with the Sheriff’s Department. Using this initial agreement as a template, 42 of the County’s 88 cities followed suit and joined the Contract Law Enforcement Program. The Contract Law Enforcement Program allows cities like Diamond Bar to develop a customized policing program at a more cost-effective rate when compared to a municipal department. The contract law model provides Diamond Bar with access to the full resources of the Sheriff’s Department, including, but not limited to Aero Bureau, narcotics, and the major crimes task force.
Diamond Bar/Walnut
Station
The Diamond Bar law
enforcement team is based
in the Diamond Bar/Walnut
Station, located at 21695
Valley Blvd. in Walnut and
can be reached by phone
at (909) 595-2264.
Expenditures
$7,505,066
The City’s contract law expenses
comprised of the per-unit cost for each
deputy plus a percentage-based fee
known as the Liability Trust Fund (LTF). The
LTF is a County-controlled surcharge
applied to fund liability-related issues
resulting from the delivery of law
enforcement services to contract cities.
The FY 2022-23 LTF is 11%. All contract
cities pay the same rate.
LFT
LFT 11%
11%
LFT
11%
6,564,7316,920,4147,282,6807,232,7147,505,066
2018-19 2019-20 2020-21 2021-22 2022-23
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City of Diamond Bar - 2022 Public Safety Annual Report | 16 The City’s base contract law personnel cost for FY 22-23 is $7,505,066. This total represents approximately 30% of FY 2022-23 General Fund expenditures.
Since FY 2018-19, contract law personnel costs have increased by an average of 3.43% annually. Annual increases are due to factors including labor contract increases and LTF rates.
Law Enforcement Deployment and Volunteers
Personnel
Captain Steve Tousey leads Diamond Bar/Walnut Station, providing direct day-to-day coordination with Diamond Bar staff on law enforcement and crime prevention matters.
The City’s FY 2022-23 contract law personnel deployment is as follows:
1 10 5 1
The City’s contract law rates are all-inclusive, meaning that the City is not charged for the complement of command, detective, and administrative staff including the Captain, Service Area Lieutenant, Detective Bureau, and other support personnel, facilities, equipment, or emergency deployments in response to an emergency or disaster.
The City’s patrol deputies are assigned to one of three shifts, with personnel levels ranging from three to eight deputies per shift. Personnel levels are adjusted by the station captain based on trends and operations and may be supplemented on any shift by additional personnel, including the Special Assignment Team.
The Special Assignment Team (made up of 40-Hour Deputy, No Relief positions) is a community policing program designed to provide maximum flexibility and responsiveness. In addition to conducting suppression patrols, traffic enforcement, and special investigations targeting specific crime trends, Special Assignment Team deputies work directly with residents, businesses, and schools to provide a consistent customer service presence from law enforcement. They also provide additional specialized traffic enforcement, lead Neighborhood Watch, represent the Department at public meetings and events, and handle community relations. 40-Hour Deputy,
No Relief
(Special Assignment Team)
Community
Services Assistant
(with vehicle)
40-Hour
Deputy
56-Hour
Deputy
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City of Diamond Bar - 2022 Public Safety Annual Report | 17 Volunteers on Patrol
Diamond Bar Volunteers on Patrol (VOPs) play a key role in the City’s public safety program, performing non-hazardous duties such as residential vacation checks, park safety checks, traffic control operations, and directed patrol assignments. The City Council honors Diamond Bar VOPs at an annual holiday appreciation dinner. 21 Diamond Bar VOPs still provided 3,230 socially-distanced volunteer hours, providing over $96,738.50 in value to the community.
Crime Statistics Analysis
The following analysis is based on statistics provided by LASD for the 2022 calendar year.
Part I Crimes Defined
Part I crimes are reported in two categories:
These standardized classifications, collectively known as “index” crime, are reported to the FBI because the crimes are considered serious, tend to be reported more reliably than others, and are reported directly to the local police versus another agency.
Property Crimes:
• Burglary
• Larceny Theft
• Grand Theft Auto
• Arson
Violent Crimes:
• Homicide
• Rape
• Aggravated Assault
• Robbery
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City of Diamond Bar - 2022 Public Safety Annual Report | 18 Calls for Service 2022 10,127
2021 9,892 Historical Average
11,623.93
594629
570
580
590
600
610
620
630
640
EMERGENCY
-5.56%
Historical Average: 317.07 7,890
7,606
7,450
7,500
7,550
7,600
7,650
7,700
7,750
7,800
7,850
7,900
7,950
ROUTINE
+3.73%
Historical Average: 9,380.77
1,6431,657
1,635
1,640
1,645
1,650
1,655
1,660
PRIORITY
-0.84%
Historical Average: 1,926.10
Sheriff’s Dept. One Year Compar 2022 2021 ison
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City of Diamond Bar - 2022 Public Safety Annual Report | 19 Response Times
Total Arrests – One Year Comparison 2022 486 2021 437 Historical Average 599.04
4.74.5 4.4
4.45 4.5
4.55 4.6
4.65 4.7
4.75 EMERGENCY
+4.44%
Historical Average: 4.69 27.9
24.36 22
23 24
25 26
27 28
29 ROUTINE
+14.81%
Historical Average: 23.44
9.18.1 7.6
7.8 8
8.2 8.4
8.6 8.8
9 9.2
PRIORITY
+12.35%
Historical Average: 8.01
2022 2021 Sheriff’s Dept. One Year Comparison
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City of Diamond Bar - 2022 Public Safety Annual Report | 20 2022 Part 1 Crime Statistics Summary
Total Part 1 Crime increased by 9.58% in 2022. When compared to 33 years of performance data, 2022 Total Part I Crimes were the twentieth-lowest in the City’s history, a ranking driven by the twenty-first-lowest Part I Property Crime totals. 2022 Part I Violent Crime totals came in at the sixteenth-lowest in the City’s history.
One-Year Comparison (2022 vs. 2021)
In 2022, property crime accounted for 91.35% of total Part I Crime.
Part I Crime – One Year Comparison 2022 1,064 2021 971 Percent Change
9.58%
9.58%
50.82%
6.81% This increase is primarily the result of
increased commercial burglaries and
larceny thefts.
The increase in Part 1 Violent Crime during
2022 is driven by more Aggravated Assault
incidents, the majority of which were
domestic in nature or related to “road rage”.
This increase is driven by a spike in
commercial burglaries. Residential
burglaries increased by only three
incidents when compared to 2021.
16.89%
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City of Diamond Bar - 2022 Public Safety Annual Report | 21 Part 1 Violent Crime – One Year Comparison 2022 92 2021 61 Percent Change
50.82%
02 0
0.5 1
1.5 2
2.5 HOMICIDE
-2
Percent Change: -100% 25
18 0
5 10
15 20
25 30
ROBBERY
+7
Percent Change: 38.89%
13 5
0 2
4 6
8 10
12 14
RAPE
+8
Percent Change: 160% 54
36 0
10 20
30 40
50 60
AGGRAVATED ASSAULT
+18
Percent Change: 50%
2022 2021
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City of Diamond Bar - 2022 Public Safety Annual Report | 22 Part 1 Property Crime – One Year Comparison 2022 972 2021 910 Percent Change
6.81%
2022 2021
256219
200
210
220
230
240
250
260
BURGLARY
+37
Percent Change: +16.89% 99
97 96
96.5 97
97.5 98
98.5 99
99.5 GRAND THEFT AUTO
-2
Percent Change: 2.06%
614593
580
585
590
595
600
605
610
615
620
LARCENY
+21
Percent Change: +3.54%
31 0
0.5 1
1.5 2
2.5 3
3.5 ARSON
+2
Percent Change: 200%
110
146
107
112
Residential Commercial/Other From Vehicle
179
179
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City of Diamond Bar - 2022 Public Safety Annual Report | 23 Historical Comparison
To look beyond the small sample size in a year-to-year comparison, it is helpful to compare current data with performance over a longer horizon. In 2022, Total Part I Crimes and Total Part I Violent Crimes were 7.73% and 28.52% lower than the historical averages. Total Part I Property Crimes were down by 5.11% when compared to historical averages.
However, the City’s historic averages outpace historical medians across all categories, indicating that the historical average is influenced by the higher-crime totals in the City’s early years following incorporation. Thus, the historical median may provide a more appropriate comparison.
Historical Median
Total Part 1 Crime – Historical Comparison
Total Historical
Average
%
Difference
Historical
Median
%
Difference
1,064 1,153.09 -7.73% 1,004 5.98%
3.62%
5.98%
1.08%
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City of Diamond Bar - 2022 Public Safety Annual Report | 24 Violent Crimes – Historical Comparison
Total Historical
Average
%
Difference
Historical
Median
%
Difference
92 128.70 -28.52% 93 -1.08%
% Difference +131.73%
% Difference +160%
% Difference -100%
% Difference -100%
% Difference -40.48%
% Difference -21.88%
% Difference -32.45%
% Difference 0%
2022
Sheriff’s Dept. Historical Comparison
Hist.
Avg.
Hist.
Median
0 1.15
1 0
0.2 0.4
0.6 0.8
1 1.2
1.4 HOMICIDE
13 5.61
5 0
2 4
6 8
10 12
14 RAPE
0 254232
0 5
10 15
20 25
30 35
40 45
ROBBERY
54 79.94
54 0
10 20
30 40
50 60
70 80
90 AGGRAVATED ASSAULT
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City of Diamond Bar - 2022 Public Safety Annual Report | 25 Property Crimes – Historical Comparison
Total Historical
Average
%
Difference
Historical
Median
%
Difference
972 1,024.39 -5.11% 938 3.62%
% Difference -15.78%
% Difference -9.22%
% Difference 9.65%
% Difference 16.95%
% Difference -44.95%
% Difference -25%
% Difference -36.40%
% Difference -10%
2022
Sheriff’s Dept. Historical Comparison
Hist.
Avg.
Hist.
Median
256
303.97
282
230
240
250
260
270
280
290
300
310
BURGLARY
614
559.97
525
480
500
520
540
560
580
600
620
640
LARCENY
99 155.67
110
0 20
40 60
80 100
120
140
160
180
GTA
3 5.45
4 0
1 2
3 4
5 6
ARSON
2.1.a
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City of Diamond Bar - 2022 Public Safety Annual Report | 26 While it is a popular belief that current crime rates are higher than those in early years of cityhood, the data indicates the opposite. 2022 Total Part 1Crime is 31.71% less than 1990-1999 averages, Total Violent Crime is 61.68% less than 1990-1999 averages, and Part 1 Property Crime is 26.21% less than 1990-1999 averages. The following charts demonstrate trends in each category throughout the City’s history.
Property Crimes – Early City Historical Comparison
1990-99
Average 2022
1,5581,064
0 200
400
600
800
1,000
1,200
1,400
1,600
1,800
TOTAL PART I CRIME
-31.71%
240
92 0
50 100
150
200
250
300
TOTAL VIOLENT CRIMES
-61.68%
1,318
972
0 200
400
600
800
1,000
1,200
1,400
TOTAL PROPERTY CRIMES
-26.21%
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City of Diamond Bar - 2022 Public Safety Annual Report | 27 Five Year Comparison (2018-2022)
To provide a more recent sample that is less subject to the impacts of the early years of the City’s history, a five-year snapshot comparison is also included in this analysis.
Part I Crime 5-Year Historical Comparison
Total Violent
Crimes
5-Year
Average
%
Difference
5-Year
Median
%
Difference
92 69 33.33% 62 48.39%
Total Pt. 1
Crime
5-Year
Average
%
Difference
5-Year
Median
%
Difference
1,064 975 9.13% 982 8.35%
% Difference +80.56%
% Difference +85.71%
% Difference -100%
% Difference -100%
2022 5-Year
Avg.
5-Year
Med.
011
0 0.2
0.4 0.6
0.8 1
1.2 HOMICIDE
13 7.2
7 0
2 4
6 8
10 12
14 RAPE
0 2.1.a
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City of Diamond Bar - 2022 Public Safety Annual Report | 28 % Difference +42.86%
% Difference +42.11%
% Difference +8.70%
% Difference 0%
Total Property
Crimes
5-Year
Average
%
Difference
5-Year
Median
%
Difference
972 906 7.28% 910 6.81%
% Difference -5.40%
% Difference 0%
% Difference +10.67%
% Difference +6.97%
252325
22 22.5
23 23.5
24 24.5
25 25.5
ROBBERY
54 37.8
38 0
10 20
30 40
50 60
AGGRAVATED ASSAULT
2022 5-Year
Avg.
5-Year
Med.
256
270.6
256
245
250
255
260
265
270
275
BURGLARY
614
554.8
574
520
540
560
580
600
620
LARCENY
2022 5-Year
Avg.
5-Year
Med.
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City of Diamond Bar - 2022 Public Safety Annual Report | 29 Traffic Statistics
Diamond Bar’s location in a region with over 20 million people presents inherent traffic management and enforcement challenges. Immediately adjacent to one of the most congested freeway interchanges in the nation, Diamond Bar’s arterial streets face a high volume of cut-through traffic and school zones are impacted by a high volume of out-of-district commuters during pick-up and drop-off periods. Large-scale residential development projects currently under construction in the Inland Empire will likely result in additional commuter traffic on local freeways.
The City’s traffic
management infrastructure
(signal synchronization,
traffic management system,
Neighborhood Traffic
Management System, etc.)
is the first line of defense
against traffic congestion.
Ongoing enforcement
efforts by the City’s law
enforcement team work to
ensure that drivers travel safely, reducing collisions and travel delays.
In addition to daily enforcement by the dedicated traffic enforcement car, patrol deputies on all shifts provide enforcement. Supplemental enforcement is provided by the Special Assignment Team on an as-needed basis, particularly in busy school zones. % Difference 0%
% Difference 0%
% Difference +27.58%
% Difference +16.47% 9977.6
85 0
20 40
60 80
100
120
GTA
333
0 0.5
1 1.5
2 2.5
3 3.5
ARSON
2022 5-Year
Avg.
5-Year
Med.
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City of Diamond Bar - 2022 Public Safety Annual Report | 30 Traffic Statistics
Total
Collisions
2022 2021 Difference % Change
460 362 98 27.07%
111147
0 20
40 60
80 100
120
140
160
INJURY
-36
15 0
1 2
3 4
5 6
FATAL
2022 2021
-4
Percent Change: 24.49% Percent Change: 80%
9 15
0 2
4 6
8 10
12 14
16 DUI COLLISIONS
-6
Percent Change: -40%
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City of Diamond Bar - 2022 Public Safety Annual Report | 31 Total
Citations
2022 2021 Difference % Change
2,040 2,192 -152 -6.93%
1,8722,022
1,750
1,800
1,850
1,900
1,950
2,000
2,050
HAZARDOUS (MOVING VIOLATIONS)
-150
168170
167
168
168
169
169
170
170
171
NON- HAZARDOUS
2022 2021
-2
Percent Change: -7.42% Percent Change: -1.18% 4,814 5,340 4,500
4,600
4,700
4,800
4,900
5,000
5,100
5,200
5,300
5,400
PARKING
-526
Percent Change: 9.85%
2.1.a
Packet Pg. 59
City of Diamond Bar - 2022 Public Safety Annual Report | 32 Crime Prevention, Outreach and Advocacy
In addition to daily patrols, the City uses a diverse array of supplemental techniques to prevent and reduce crime and develop partnerships in the community. In person events returned in earnest in 2022, following a two-year period of virtual events due to the COVID-19 pandemic.
Special Operations
In addition to the funding of
regular law enforcement
personnel, the annual
municipal budget includes
appropriations for asneeded special operations
outside the scope of daily
patrols. Multiple special
operations were conducted
in 2022, focusing on burglary
suppression and DUI enforcement. Suppression operations included expanded patrol units, undercover personnel and vehicles, and targeted surveillance, with allocated resources fully dedicated for the specific task. Burglary suppression efforts were quite successful, resulting in the third consecutive year of declining burglary incidents.
Supplemental undercover operations are usually funded with additional City Council budget appropriations outside annual personnel contract costs.
Let’s Talk Public Safety Program
Created by the City in partnership with the Los Angeles County Sheriff’s Department and Los Angeles County Fire Department, the Let’s Talk Public Safety (LTPS) program is aimed at engaging with the community and raising awareness about everything public-safety related, from emergency preparedness to crime prevention.
Neighborhood Watch
The Diamond Bar Neighborhood Watch program is a partnership between the City’s Public Safety Team and the community. Led by Community Relations Deputy Aaron Scheller, Watch groups actively participate in preventing criminal activity before it starts and assist law enforcement in developing solutions to local issues.
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City of Diamond Bar - 2022 Public Safety Annual Report | 33 Participants are called upon to reach out to their neighbors to organize groups united to prevent crime. Established groups become the additional “eyes and ears” necessary to keep their neighborhoods safe.
Neighborhood leaders, or “Block Captains” serve as the primary liaison between the neighborhood and law enforcement, distributing information and coordinating meetings. For security reasons, the identities and locations of Block Captains are not revealed to the public. Neighborhoods with active groups feature City-provided Neighborhood Watch signage.
Neighborhood Watch groups generally meet in the evenings or on weekends in a small group setting, usually hosted by the neighborhood Block Captain. The meetings feature an interactive presentation with the audio/visual capabilities of the City’s portable Neighborhood Watch trailer. Topics of discussion include, but are not limited to crime prevention and burglary suppression, home safety and security, emergency preparedness, reporting suspicious activity. There are approximately 100 known Neighborhood Watch groups. For those interested in starting new group, a Neighborhood Watch Startup Guide is available on the City’s website.
Coffee with a Cop
“Coffee with a Cop” meetings are usually held twice a month, with one meeting held in the morning and one in the evening to accommodate the schedules of residents. Each meeting offers informal, conversational dialogue with residents and deputies with crime prevention tips and Q&A opportunities. The program will resume when in-person events are deemed to be safe.
Safety Speak Blog
The Safety Speaks blog is a
monthly message posted to
the City website authored
by Deputy Aaron Scheller.
Using a friendly,
conversational tone, Safety
Speak provides readers with
crime prevention
information, with topics
ranging from how to prevent
package theft to hardening
the home to discourage
would-be burglars.
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City of Diamond Bar - 2022 Public Safety Annual Report | 34 The blog also features an “Ask a Deputy” feature, which provides a forum for residents to receive answers to specific questions not otherwise covered in a blog post.
Public Safety Tip Sheets
The City website also features a library of branded LTPS public safety tip sheets and videos, providing easy-to-understand information on a variety of topics that include:
• Spotting and Protecting Against ATM
Skimming Scams
• Beware of Print and Online
Classifieds Scams
• Detecting and Reporting Online Pet
Sale Scams
• Preventing and Reporting Mail Theft
• Protect Your Holiday Packages
• Recognizing and Reporting
Suspicious Activities
• Reporting a Crime and Filing an
Incident Report
• Seeing Your Home with the Eyes of a
Burglar
• Steps for a Safer Summer Vacation
• Preventing Vehicle Theft
• Small Business Safety and Security
• Joining a Neighborhood Watch
• Becoming a Volunteer on Patrol
• Car Seat and Child Passenger Safety
Report for Reward
The Report for Reward program encourages residents to come forward with information that leads to the arrest of burglary and larceny suspects. Under the program, residents are eligible for a reward of up to $500 for information that leads to the arrest of burglary suspects. Since implementation in 2014, fifteen individuals have received a reward for their assistance in identifying and reporting burglary suspects in Diamond Bar.
2.1.a
Packet Pg. 62
Agenda #: 5.1
Meeting Date: March 7, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CITY COUNCIL MINUTES OF THE JANUARY 24, 2023 SPECIAL JOINT MEETING AND FEBRUARY 21, 2023 REGULAR MEETING.
STRATEGIC
GOAL: Open, Engaged & Responsive Government
RECOMMENDATION:
Approve the January 24, 2023 Special Joint Planning Commission and City Council meeting minutes and the February 21, 2023 Regular City Council meeting minutes.
FINANCIAL IMPACT:
None.
BACKGROUND/DISCUSSION:
Minutes have been prepared and are being presented for approval.
PREPARED BY:
5.1 Packet Pg. 63
REVIEWED BY:
Attachments:
1. 5.1.a January 24, 20223 Special Joint Planning Commission and City Council Meeting Minutes
2. 5.1.b February 21, 2023 Regular City Council Minutes
5.1 Packet Pg. 64
CITY OF DIAMOND BAR
MINUTES OF THE SPECIAL JOINT MEETING
CITY COUNCIL AND PLANNING COMMISSION
DIAMOND BAR CITY HALL WINDMILL COMMUNITY ROOM
21810 COPLEY DRIVE, DIAMOND BAR, CA 91765
JANUARY 24, 2023
CALL TO ORDER: Mayor Chou called the Special Joint Meeting of the City Council and Planning Commission to order at 5:30 p.m. in the Windmill Community Room, Diamond Bar City Hall, 21810 Copley Drive, Diamond Bar, CA 91765.
M/Chou asked for a moment of silence in memory of the Monterey Park victims.
Consistent with State Assembly Bill 361, members of the public were encouraged to participate and address the City Council during the public comment portion of the meeting via teleconference. City Council Members and staff participated in person and telephonically.
ROLL CALL: Council Members Ruth Low, Chia Yu Teng, Steve Tye (telephonically), Mayor Pro Tem Stan Liu and
Mayor Andrew Chou
Commissioners Naila Barlas, Mahendra Garg, William
Rawlings, Vice Chair Kenneth Mok and Chair
Raymond Wolfe
Staff Present: Dan Fox, City Manager; James Eggart, Assistant City Attorney; Greg Gubman, Community Development Director; Grace Lee, Senior Planner; May Nakajima; Associate Planner; Dat Tran; Associate Planner; Cecilia Arellano, Public Information Coordinator; Ryan Wright, Parks & Recreation Director; Stella Marquez, Administrative Coordinator; Kristina Santana, City Clerk Staff Present Telephonically: David Liu, Public Works Director; Hal Ghafari, Public Works Manager/Assistant City Engineer; Ken Desforges, Information Services Director; Marsha Roa, Public Information Manager
Also Present: Consultants Neal Payton and Nicolle Cotes, Torti Gallas + Partners.
Appearing Telephonically: Derek Wyatt, RCLCO Real Estate Consulting; Consultants Jonathan Chambers, Gibson Transportation Consulting, Inc.; Marie Campbell, President, Sapphos Environmental, Inc.; Laura Male, CEQA Team Supervisor, Sapphos Environmental, Inc.
APPROVAL OF AGENDA: As presented by M/Chou.
1. JOINT STUDY SESSION:
1.1 TOWN CENTER SPECIFIC PLAN – DISCUSSION AND
CONSIDERATION OF ALTERNATIVE LAND USE STRATEGIES:
5.1.a
Packet Pg. 65
JANUARY 24, 2023 PAGE 2 CITY COUNCIL
Presentation and response to Council Member and Commission comments and questions by Neal Payton, Jonathan Chambers, and CDD/Gubman.
PUBLIC COMMENTS:
Paul Deibel (telephonically) believes the City and consultants have done an excellent job reflecting the input and preferences of the community.
From an economic development and housing affordability standpoint, he believes the Council should move forward with as much density and commercial buildout as possible to make it economically feasible and viable as a local and regional draw that provides a pedestrian oriented downtown district with a sense of place, and congratulated the City for adoption and certification of its Housing Element which speaks to a higher density design that includes Affordable Housing.
Paul Sherwood said he was concerned that because Diamond Bar Boulevard is a major arterial for freeway access during commute times that narrowing the street would create traffic safety and congestion issues and was not clear on how parking at the center would be accommodated.
Eric Chen likes the designs and felt that staff and the design consultants did a great job, but is concerned about proposed access through his property and his liability, and hoped to work closely with the City to move the plan forward.
Saman Mahmood was somewhat perplexed about the slimming of Diamond Bar Boulevard and costs and aesthetics of a parking structure.
Consultants Payton and Chambers responded to public comments and concerns.
Council and Commission discussion ensued culminating in the following direction to staff.
1) Diamond Bar Boulevard Design – Support in concept reduction in lanes and lane widths subject to further detailed traffic analysis, including appropriate length of turn-pockets.
2) Buildout Scenarios – Support the higher Buildout Scenario 3 subject to appropriate environmental review including analysis of traffic and circulation impacts.
3) Design Alternative Preference – Subject to further consideration with emphasis on common green, north/south/east/west pedestrian connectivity and visibility of the mountains and civic/cultural building (combination of Alternatives 1, 2 and 4).
5.1.a
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JANUARY 24, 2023 PAGE 3 CITY COUNCIL
4) Inclusionary (Affordable) Housing – Support incorporating inclusionary housing requirements into the TCSP regulations.
ADJOURNMENT: With no further business to conduct, Mayor Chou adjourned the Special Joint Meeting of the City Council and Planning Commission at 8:31 p.m.
Respectfully Submitted:
________________________________
Greg Gubman
Community Development Director
The foregoing minutes are hereby approved by the Planning Commission this 14th day of February, 2023.
Raymond Wolfe, Chairperson
Respectfully Submitted:
________________________________
Kristina Santana, City Clerk
The foregoing minutes are hereby approved by the City Council this 7 th day of March,
2023.
Andrew Chou, Mayor
5.1.a
Packet Pg. 67
CITY OF DIAMOND BAR
MINUTES OF THE CITY COUNCIL REGULAR MEETING
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT/MAIN AUDITORIUM 21865 COPLEY DRIVE, DIAMOND BAR, CA 91765
FEBRUARY 21, 2023
CALL TO ORDER: Mayor Chou called the Regular City Council meeting to order at 6:30 p.m. in the South Coast Air Quality Management District Main Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765.
Consistent with State Assembly Bill 361, members of the public were encouraged to participate and address the City Council during the public comment portion of the meeting via teleconference. City Council Members and staff participated in person and telephonically.
PLEDGE OF ALLEGIANCE: Council Member Tye led the Pledge of Allegiance.
INVOCATION: Associate Pastor Ab Kasti, Landmark Church, provided the Invocation.
ROLL CALL: Council Members Ruth Low, Chia Yu Teng, Steve Tye, Mayor Pro Tem Stan Liu, and Mayor Andrew
Chou
Staff Present: Dan Fox, City Manager; Omar Sandoval, City Attorney; Ryan McLean, Assistant City Manager; Anthony Santos, Assistant to the City Manager; David Liu, Public Works Director; Cecilia Arellano, Public Information Coordinator; Joan Cruz, Administrative Coordinator; Kristina Santana, City Clerk Staff Present Telephonically: Jason Jacobsen, Finance Director; Greg Gubman, Community Development Director; Ken Desforges, Information Services Director; Ryan Wright, Parks & Recreation Director; Hal Ghafari, Public Works Manager/Assistant City Engineer; Marsha Roa, Public Information Manager
Also Present: Captain Stephen Tousey, Los Angeles County Sheriff’s Office; Leticia Pacillas, LACFD Community Services Liaison (telephonically) APPROVAL OF AGENDA: As presented by M/Chou.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: NONE
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
2.1 Q2 (Second Quarter) Strategic Plan Update
ACM/McLean presented the report and responded to Council questions.
5.1.b
Packet Pg. 68
FEBRUARY 21, 2023 PAGE 2 CITY COUNCIL
3. PUBLIC COMMENTS:
Cynthia Yu, Diamond Bar Library, spoke about upcoming library programs and event. Additional information is available at www.lacountylibrary.org
4. SCHEDULE OF FUTURE EVENTS: CM/Fox presented the Schedule of Future Events.
5. CONSENT CALENDAR: C/Tye moved, C/Low seconded, to approve the Consent Calendar as presented. Motion carried 5-0 by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Low, Teng, Tye, MPT/Liu, M/Chou
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
5.1 APPROVED CITY COUNCIL MINUTES OF THE FEBRUARY 7, 2023 REGULAR MEETING.
5.2 RATIFIED CHECK REGISTER DATED FEBRUARY 1, 2023 THROUGH FEBRUARY 14, 2023 TOTALING $1,329,862.38.
5.3 APPROVED THE JANUARY 2023 TREASURER’S STATEMENT.
5.4 APPROVED AND AUTHORIZED THE MAYOR TO SIGN, THE
CONSULTING SERVICES AGREEMENT WITH NCE, INC. IN A NOT-TOEXCEED AMOUNT OF $361,950, PLUS A CONTINGENCY AMOUNT OF $18,050, FOR A TOTAL AUTHORIZATION AMOUNT OF $380,000 FOR AREAS 3, 4, AND 5 RESIDENTIAL AND COLLECTOR STREETS
REHABILITATION, ARTERIAL STREETS REHABILITATION, AND
AREAS 3, 4, AND 5 NEIGHBORHOOD ADA CURB RAMPS
IMPROVEMENTS DESIGN, CIP PROJECT NO. S123101, AND
DETERMINED THAT APPROVAL OF THE DESIGN SERVICES
AGREEMENT FOR THE PROPOSED PROJECT IS NOT SUBJECT TO
ENVIRONMENTAL REVIEW UNDER THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA
GUIDELINES ARTICLE 18, SECTION 15262.
5.5 APPROVED THE EXONERATION OF SURETY BOND NO. 24058527 AND STREET LIGHTS SURETY BOND NO. 72BSBHY8528 FOR TRACT 63623 (SOUTH POINTE).
6. PUBLIC HEARINGS: NONE
5.1.b
Packet Pg. 69
FEBRUARY 21, 2023 PAGE 3 CITY COUNCIL
7. COUNCIL CONSIDERATION:
7.1 FISCAL YEAR 2022 -- 2023 MID-YEAR BUDGET REVIEW.
FD/Jacobsen presented the report and responded to Council Member questions.
There were no public comments offered.
C/Tye moved, C/Low seconded, to adopt Resolution No. 2023-06 amending the Fiscal Year 2022–2023 Municipal Budget revenue estimates and appropriations. Motion carried 5-0 by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Low, Teng, Tye, MPT/Liu,
M/Chou
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
7.2 APPOINTMENTS TO THE PARKS & RECREATION COMMISSION,
PLANNING COMMISSION, AND TRAFFIC & TRANSPORTATION
COMMISSION TO FILL UNEXPIRED TERMS.
CM/Fox provided the report and Council Member Teng announced his appointments.
There were no public comments offered.
MPT/Liu moved, C/Teng seconded to Ratify Council Member Teng’s appointment of Saman Mahmood to the Parks & Recreation Commission, Ruben Torres to the Planning Commission and Romulo Morales to the Traffic & Transportation Commission. Motion carried 5-0 by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Low, Teng, Tye, MPT/Liu,
M/Chou
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
8. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
C/Low congratulated newly appointed commissioners, thanked them for their service to the community and thanked outgoing commissioners Kenneth Mok, Planning Commission, Kim Hsieh, Parks and Recreation and Aaron Salo, Traffic and Transportation Commission for their service to the community. C/Low thanked staff for tonight’s presentations, spoke about Council Members attendance at opening day of Girls’ Softball at Pantera Park, the February 8th re5.1.b Packet Pg. 70
FEBRUARY 21, 2023 PAGE 4 CITY COUNCIL
opening of the improved Canyon Loop Trail, and collection of a significant amount of donations through Contract Cities for victims of the Monterey Park mass shootings as well as, honoring Brandon Tsay with the first ever Hero’s Award for disarming the shooter. Anyone wishing to help victims should contact the Chinatown Service Center.
C/Teng spoke about attending the Contract Cities event with his colleagues and his business and personal connections to Monterey Park.
C/Tye talked about attending the February 11th opening day of Girls’ Softball and how it felt like a return to normalcy. That afternoon, the Council and CM/Fox attended the swearing in of State Senator Bob Archuleta and on Saturday, February 18th, the swearing in of Senator Rubio. He spoke about the Contract Cities meeting which was moved to Thursday to accommodate Monterey Park City Council members and the Diamond Bar Council Members who attended and personally donated on behalf of Diamond Bar as well as, honoring the bravery of Brandon Tsay who disarmed the shooter.
MPT/Liu thanked staff for this evening’s presentations and newly appointed commissioners for stepping forward to serve the community, encouraged teens to participate in the Volunteen program and register on the City’s website, and asked residents to please check up on each other during the upcoming storm.
M/Chou thanked staff for the reports, spoke about representing Diamond Bar at the State of the Union address in Washington D.C. where he met with many congressmembers and senators who spoke very highly about Diamond Bar, congratulated West Covina on the celebration of their 100th Anniversary as a city where he presented a plaque on behalf of Diamond Bar and congratulated Mount Calvary Lutheran Church & Schools on their 40th Anniversary during which he presented them with a certificate on behalf of the City. He thanked ACM/McLean for teaching the City Government Explained series of classes on the workings of city government and encouraged residents to attend on the third Wednesday of the month at the Diamond Bar Center.
ADJOURNMENT: With no further business to conduct, Mayor Chou adjourned the Regular City Council Meeting at 7:30 pm to Tuesday, March 7th at 6:30 pm.
Respectfully Submitted:
__________________________
Kristina Santana, City Clerk
5.1.b
Packet Pg. 71
FEBRUARY 21, 2023 PAGE 5 CITY COUNCIL
The foregoing minutes are hereby approved this 7
th day of March, 2023.
__________________________
Andrew Chou, Mayor
5.1.b
Packet Pg. 72
Agenda #: 5.2
Meeting Date: March 7, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: RATIFICATION OF CHECK REGISTER DATED FEBRUARY 15, 2023 THROUGH FEBRUARY 28, 2023 TOTALING $442,090.89.
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
Ratify the Check Register.
FINANCIAL IMPACT:
Expenditure of $442,090.89.
BACKGROUND/DISCUSSION:
The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council Meeting.
The attached check register containing checks dated February 15, 2023 through February 28, 2023 totaling $442,090.89 is being presented for ratification. All payments have been made in compliance with the City’s purchasing policies and procedures, and have been reviewed and approved by the appropriate departmental staff. The attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director.
PREPARED BY:
5.2 Packet Pg. 73
REVIEWED BY:
Attachments:
1. 5.2.a Check Register Affidavit 3-7-2023
2. 5.2.b Check Register 3-7-2023
5.2 Packet Pg. 74
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register including checks dated February 15, 2023 through February 28, 2023 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts:
Signed: __________________________________
Jason M. Jacobsen
Finance Director
5.2.a
Packet Pg. 75
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 7639 2/15/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 20791 GOLDEN SPRINGS - TC-1
100655 52210 $142.32
CHECK TOTAL $142.32
7640 2/15/2023 SOUTHERN CALIFORNIA EDISON GS-1 - 2838 S DBB PED - GS-1 100655 52210 $117.54 CHECK TOTAL $117.54
7641 2/15/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 717 GRAND AVE TC-1
100655 52210 $102.63
CHECK TOTAL $102.63
7642 2/15/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 3798 S BCR/24230 GSD TC-1
100655 52210 $217.63
CHECK TOTAL $217.63
7643 2/15/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 20439 GOLDEN SPRINGS TC-1
100655 52210 $125.29
CHECK TOTAL $125.29
7644 2/15/2023 SOUTHERN CALIFORNIA EDISON GS-1 1215 S BREA CANYON GS-1 100655 52210 $117.83 CHECK TOTAL $117.83
7645 2/15/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 1611 S BREA CANYON TC-1
100655 52210 $74.29
CHECK TOTAL $74.29
7646 2/15/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 3564 S BREA CANYON BPED - LS-3
100655 52210 $27.40
CHECK TOTAL $27.40
7647 2/15/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 2746 BREA CANYON BPED - LS-3
100655 52210 $41.31
CHECK TOTAL $41.31
7648 2/15/2023 SOUTHERN CALIFORNIA EDISON GS-1 23331 GOLDEN SPRINGS PED GS-1 100655 52210 $94.40 CHECK TOTAL $94.40
7649 2/17/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE
02/17/2023
238 21118 $4.81
2/17/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE
02/17/2023
239 21118 $4.81
2/17/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE
02/17/2023
241 21118 $4.81
5.2.b
Packet Pg. 76
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 2/17/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE
02/17/2023
207 21118 $7.17
2/17/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE
02/17/2023
250 21118 $29.56
2/17/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE
02/17/2023
206 21118 $56.03
2/17/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE
02/17/2023
100 21118 $1,523.48
CHECK TOTAL $1,630.67
7650 2/17/2023 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
02/17/2023
225 21109 $16.06
2/17/2023 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
02/17/2023
239 21109 $103.86
2/17/2023 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
02/17/2023
241 21109 $103.86
2/17/2023 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
02/17/2023
201 21109 $108.40
2/17/2023 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
02/17/2023
238 21109 $207.70
2/17/2023 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
02/17/2023
250 21109 $292.57
2/17/2023 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
02/17/2023
207 21109 $314.98
2/17/2023 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
02/17/2023
206 21109 $399.65
2/17/2023 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
02/17/2023
100 21109 $12,099.70
CHECK TOTAL $13,646.78
7651 2/17/2023 CALPERS PENSION CONTRIBUTION 1/28/23-
2/10/23 & 2/1-2/28/23
239 21110 $121.07
2/17/2023 CALPERS PENSION CONTRIBUTION 1/28/23-
2/10/23 & 2/1-2/28/23
241 21110 $121.07
5.2.b
Packet Pg. 77
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 2/17/2023 CALPERS PENSION CONTRIBUTION 1/28/23-
2/10/23 & 2/1-2/28/23
238 21110 $204.39
2/17/2023 CALPERS PENSION CONTRIBUTION 1/28/23-
2/10/23 & 2/1-2/28/23
225 21110 $220.23
2/17/2023 CALPERS PENSION CONTRIBUTION 1/28/23-
2/10/23 & 2/1-2/28/23
201 21110 $319.35
2/17/2023 CALPERS PENSION CONTRIBUTION 1/28/23-
2/10/23 & 2/1-2/28/23
207 21110 $538.50
2/17/2023 CALPERS PENSION CONTRIBUTION 1/28/23-
2/10/23 & 2/1-2/28/23
206 21110 $789.97
2/17/2023 CALPERS PENSION CONTRIBUTION 1/28/23-
2/10/23 & 2/1-2/28/23
250 21110 $1,399.01
2/17/2023 CALPERS PENSION CONTRIBUTION 1/28/23-
2/10/23 & 2/1-2/28/23
100 21110 $36,175.13
CHECK TOTAL $39,888.72
7652 2/17/2023 SOUTHERN CALIFORNIA EDISON GS-1 2838 S DBB PED GS-1 100655 52210 $126.88 CHECK TOTAL $126.88
7653 2/17/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 20791 GOLDEN SPRINGS TC-1
100655 52210 $152.53
CHECK TOTAL $152.53
7654 2/17/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 717 GRAND AVE.
TC-1
100655 52210 $113.74
CHECK TOTAL $113.74
7655 2/17/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 801 S LEMON/VARIOUS - TC-1
100655 52210 $240.96
CHECK TOTAL $240.96
7656 2/17/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 20439 GOLDEN SPRINGS TC-1
100655 52210 $133.79
CHECK TOTAL $133.79
7659 2/22/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 2201 DBB PED TC-1 100655 52210 $22.56 CHECK TOTAL $22.56
7660 2/22/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 21010 WASHINGTON AVE TC-1
100655 52210 $105.41
CHECK TOTAL $105.41
7661 2/22/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL -BREA CYN/FALLOWFIELD-VARIOUS TC-1
100655 52210 $202.31
5.2.b
Packet Pg. 78
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $202.31
7663 2/23/2023 SOUTHERN CALIFORNIA EDISON 1000 S LEMON (01.12.23 - 02.10.23) FY 22-23
238638 52210 $15.50
CHECK TOTAL $15.50
7664 2/23/2023 SOUTHERN CALIFORNIA EDISON 20850 HIGH COUNTRY (01.11.23 -
02.09.23) FY 22-23
241641 52210 $15.25
CHECK TOTAL $15.25
7665 2/23/2023 SOUTHERN CALIFORNIA EDISON 21208 WASHINGTON (01.11.23 -
02.09.23) FY 22-23
100630 52210 $38.79
CHECK TOTAL $38.79
7666 2/23/2023 SOUTHERN CALIFORNIA EDISON 20980 CANYON RIDGE (01.11.23 -
02.09.23) FY 22-23
241641 52210 $15.25
CHECK TOTAL $15.25
7675 2/28/2023 AARON R SALO STIPEND - P&R COMMISSION MEETING
1.26.23 100520 52525 $45.00
CHECK TOTAL $45.00
7676 2/28/2023 ALL CITY MANAGEMENT
SERVICES INC
CROSSING GUARD SERVICES - 1/22/23-
2/4/23
100310 55412 $13,604.48
CHECK TOTAL $13,604.48
7677 2/28/2023 AMERICOMP GROUP TONER FOR PRINTERS 100230 51200 $667.72 CHECK TOTAL $667.72
7678 2/28/2023 ANDREW WONG STIPEND – P&R COMMISSION MEETING
1.26.23 100520 52525 $45.00
CHECK TOTAL $45.00
7679 2/28/2023 BIG AL'S IV INC DEPOSIT - SUMMER DAY CAMP EXCURSION 2023
100520 53520 $209.60
CHECK TOTAL $209.60
7680 2/28/2023 JOHN E BISHOP INSTRUCTOR PAYMENT - MARTIAL ARTS - WS 23
100520 55320 $240.00
CHECK TOTAL $240.00
7681 2/28/2023 KATHY BREAUX INSTRUCTOR PAYMENT - ART - WS 23 100520 55320 $323.40 CHECK TOTAL $323.40
7682 2/28/2023 BULLSEYE TELECOM INC CITYWIDE ANALOG PHONE SERVICE - FEB 2023
100230 52200 $2,551.12
5.2.b
Packet Pg. 79
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $2,551.12
7683 2/28/2023 CANNON CORPORATION PLAN CHECK - 850 BREA CYN 100 22109 $296.00 2/28/2023 CANNON CORPORATION PLAN CHECK - 23712 RIDGELINE DR. 100 22109 $874.25 2/28/2023 CANNON CORPORATION PLAN CHECK - 2930 STEEPLECHASE LANE
100 22109 $898.50
CHECK TOTAL $2,068.75
7684 2/28/2023 CDW GOVERNMENT PURCHASE OF HPE CTO SERVER (TPS) 206650 56135 $2,256.96 2/28/2023 CDW GOVERNMENT PURCHASE OF HPE CTO SERVER (TPS) 503230 56130 $2,818.89 2/28/2023 CDW GOVERNMENT PURCHASE OF HPE CTO SERVER (TPS) 207650 56130 $4,463.90 2/28/2023 CDW GOVERNMENT PURCHASE OF HP PROLIANT SERVER 206650 56135 $4,908.95 2/28/2023 CDW GOVERNMENT PURCHASE OF HP PROLIANT SERVER 503230 56130 $6,027.73 2/28/2023 CDW GOVERNMENT PURCHASE OF HP PROLIANT SERVER 207650 56130 $9,826.52 2/28/2023 CDW GOVERNMENT HP CAREPACKS 206650 56135 $4,897.65 2/28/2023 CDW GOVERNMENT HP CAREPACKS 503230 56130 $6,008.59 2/28/2023 CDW GOVERNMENT HP CAREPACKS 207650 56130 $9,795.32 CHECK TOTAL $51,004.51
7685 2/28/2023 CITY OF WALNUT SHARED AGREEMENT COUNSELING - YOUTH
280310 54900 $4,600.00
CHECK TOTAL $4,600.00
7686 2/28/2023 COCO SUTZE CHENG INSTRUCTOR PAYMENT - FITNESS - FALL 23 100520 55320 $72.00
CHECK TOTAL $72.00
7687 2/28/2023 CODING MINDS INC INSTRUCTOR PAYMENT - COMPUTER - WS23
100520 55320 $132.00
CHECK TOTAL $132.00
7688 2/28/2023 CYNTHIA T QUAN STIPEND – P&R COMMISSION MEETING
1.26.23 100520 52525 $45.00
CHECK TOTAL $45.00
7689 2/28/2023 DAPEER ROSENBLIT & LITVAK LLP CITY PROSECUTOR-CODE ENFORCEMENT-JUNE 2022
100120 54024 $2,055.05
2/28/2023 DAPEER ROSENBLIT & LITVAK LLP CITY PROSECUTOR-CODE ENFORCEMENT-SEPT 2022
100120 54024 $419.40
5.2.b
Packet Pg. 80
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $2,474.45
7690 2/28/2023 DAVID EVANS AND ASSOCIATES
INC
LANDSCAPE PLAN CKG SVCS-11/27
THRU 12/23/22
100 22107 $127.00
2/28/2023 DAVID EVANS AND ASSOCIATES
INC
LANDSCAPE PLAN CKG SVCS-11/27
THRU 12/23/22
100 22107 $440.00
CHECK TOTAL $567.00
7691 2/28/2023 DD SYSTEMS INC CANYON LOOP TRAIL-PROGRESS PAYMENT #5
301630 56104 $118,094.61
CHECK TOTAL $118,094.61
7692 2/28/2023 CAROL A DENNIS MINUTES TRANSCRIPTION - PR
COMMISSION
100520 54900 $25.00
2/28/2023 CAROL A DENNIS MINUTES TRANSCRIPTION FOR COUNCIL
MEETINGS IN FEB
100140 54900 $150.00
CHECK TOTAL $175.00
7693 2/28/2023 DEPARTMENT OF JUSTICE LIVESCAN FEES 100220 52510 $32.00 CHECK TOTAL $32.00
7694 2/28/2023 DEPT OF TRANSPORTATION TS MAINT/SHARED SIGNALS & LIGHTING - OCT-DEC 2022
100655 55536 $4,569.29
CHECK TOTAL $4,569.29
7695 2/28/2023 DIANA CHO & ASSOCIATES CDBG CONSUL-ADMN SVC-AREA 2 ADA RAMP OCTNOVDEC22
301610 56101 $1,317.50
CHECK TOTAL $1,317.50
7696 2/28/2023 DISCOVERY SCIENCE CENTER OF
ORANGE
DEPOSIT - SUMMER DAY CAMP
EXCURSION 2023
100520 53520 $150.00
CHECK TOTAL $150.00
7697 2/28/2023 DMPR 4 LLC STORAGE FEES FOR USED OIL
CONTAINERS FY 22-23
250170 51300 $39.29
2/28/2023 DMPR 4 LLC STORAGE FEES FOR USED OIL
CONTAINERS FY 22-23
253180 52302 $235.71
CHECK TOTAL $275.00
7698 2/28/2023 DMPR 4 LLC STORAGE UNITS 100130 52302 $726.00 CHECK TOTAL $726.00
7699 2/28/2023 DS SERVICES OF AMERICA INC BOTTLED WATER (FEB) FY 22-23 100620 51200 $258.45 CHECK TOTAL $258.45
5.2.b
Packet Pg. 81
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 7700 2/28/2023 EXPRESS MAIL CORPORATE
ACCOUNT
NEXTDAY MAIL-12/13/22 PC AGENDA
STAFF RPT-1111 DB
100 22107 $23.75
2/28/2023 EXPRESS MAIL CORPORATE
ACCOUNT
NEXTDAY MAIL-12/13/22 PC AGENDA
STAFF RPT-1111 DB
100 22107 $23.75
CHECK TOTAL $47.50
7701 2/28/2023 FOOTHILL BUILDING MATERIALS
INC
FIRE STATION SAND & SAND BAGS - FY
22-23
100350 51200 $1,534.11
CHECK TOTAL $1,534.11
7702 2/28/2023 FRONTIER COMMUNICATIONS
CORP
SUMMARY ACCT - INTERNET SERVICE -
JAN 2023
100230 54030 $400.43
CHECK TOTAL $400.43
7703 2/28/2023 GUARANTEED JANITORIAL
SERVICE INC
JANITORIAL SVCS (CONCERTS IN THE
PARK) FY 22-23
100630 55505 $746.70
CHECK TOTAL $746.70
7704 2/28/2023 HEATHER JEN CHANG CONTRACT CLASS- ART CLASSES 100520 55320 $546.00 CHECK TOTAL $546.00
7705 2/28/2023 HOPSCOTCH PRESS INC DBC FEATURED AD MARCH 2023 100510 52160 $450.00 CHECK TOTAL $450.00
7706 2/28/2023 HUMANE SOCIETY OF POMONA
VALLEY INC
IVHS ANIMAL CONTROL SERVICES IN
JANUARY 2023
100340 55404 $22,570.00
CHECK TOTAL $22,570.00
7707 2/28/2023 INLAND SOCAL MEDIA GROUP
LLC
DBC AD MARCH 2023 100510 52160 $750.00
CHECK TOTAL $750.00
7708 2/28/2023 INTERSTATE STRIPING INC NTMP HAWKWOOD DR - THERMO
STRIPING
251160 56102 $9,750.00
CHECK TOTAL $9,750.00
7709 2/28/2023 ITERIS INC ON-CALL - CITYWIDE TS TIMING - JAN 2023
207650 54410 $591.25
CHECK TOTAL $591.25
7710 2/28/2023 J & J'S SPORTS & TROPHIES YOUTH BASKETBALL MEDALS 100520 51200 $694.58 CHECK TOTAL $694.58
7711 2/28/2023 JOE A GONSALVES & SON INC STATE LOBBYIST-PROFESSIONAL SERVICE
IN MARCH
100130 54900 $2,500.00
5.2.b
Packet Pg. 82
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $2,500.00
7712 2/28/2023 KENS HARDWARE BUILDING & MAINT SUPPLIES - FY 22-23 238638 52320 $3.92 2/28/2023 KENS HARDWARE BUILDING & MAINT SUPPLIES - FY 22-23 100510 52320 $19.26 2/28/2023 KENS HARDWARE BUILDING & MAINT SUPPLIES - FY 22-23 100410 51200 $46.63 2/28/2023 KENS HARDWARE BUILDING & MAINT SUPPLIES - FY 22-23 100620 52320 $101.59 2/28/2023 KENS HARDWARE BUILDING & MAINT SUPPLIES - FY 22-23 100655 51250 $504.28 2/28/2023 KENS HARDWARE BUILDING & MAINT SUPPLIES - FY 22-23 100630 52320 $1,311.46 CHECK TOTAL $1,987.14
7713 2/28/2023 KEVIN D JONES PS - SR-57/60 CONFLUENCE PROJ ADVOCACY - JAN 2023
100615 54400 $4,000.00
CHECK TOTAL $4,000.00
7714 2/28/2023 KRZYSZTOF CHRIS BALASINSKI OFFICIALS FOR YOUTH BASKETBALL 100520 55305 $1,278.00 CHECK TOTAL $1,278.00
7715 2/28/2023 LOOMIS COURIER SERVICES - JANUARY 2023 100210 54900 $683.73 2/28/2023 LOOMIS COURIER SERVICES - JANUARY 2023 100510 54900 $683.73 CHECK TOTAL $1,367.46
7716 2/28/2023 LOS ANGELES COUNTY
DEVELOPMENT AUTH
HIP LOAN REPAYMENT-1124 BELBURY
DRIVE
225 20601 $10,000.00
CHECK TOTAL $10,000.00
7717 2/28/2023 LOS ANGELES COUNTY SHERIFF'S
DEPT
FY2022-23 SHERIFF LAW ENF. STREET
SWEEP - 12/2022
100310 55402 $615.92
2/28/2023 LOS ANGELES COUNTY SHERIFF'S
DEPT
FY2022-23 SHERIFF LAW ENF. BURGLARY
SUPP. 12/2022
100310 55402 $8,816.24
CHECK TOTAL $9,432.16
7718 2/28/2023 LOS ANGELES TIMES ANNUAL DIGITAL SUBSCRIPTION 100140 52405 $259.48 CHECK TOTAL $259.48
7719 2/28/2023 RICK RAYMOND MATTIE AV ASSISTANCE JANUARY 2023 100240 55000 $165.00 2/28/2023 RICK RAYMOND MATTIE AV ASSISTANCE FEBRUARY 2023 100240 55000 $270.00 CHECK TOTAL $435.00
7720 2/28/2023 OCCUPATIONAL HEALTH
CENTERS OF CALIFORNIA
PRE-EMPLOYMENT PHYSICAL FEES 100220 52510 $182.00
5.2.b
Packet Pg. 83
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $182.00
7721 2/28/2023 OFFICE SOLUTIONS OFFICE SUPPLIES - JANUARY 2023 100630 51200 $54.76 2/28/2023 OFFICE SOLUTIONS OFFICE SUPPLIES - JANUARY 2023 100220 51200 $92.42 2/28/2023 OFFICE SOLUTIONS OFFICE SUPPLIES - JANUARY 2023 100420 51200 $178.10 2/28/2023 OFFICE SOLUTIONS OFFICE SUPPLIES - JANUARY 2023 100510 51200 $324.56 2/28/2023 OFFICE SOLUTIONS OFFICE SUPPLIES - JANUARY 2023 100130 51200 $1,097.14 2/28/2023 OFFICE SOLUTIONS OFFICE SUPPLIES - JANUARY 2023 100140 51200 $1,727.99 CHECK TOTAL $3,474.97
7722 2/28/2023 ONE TIME PAY VENDOR JINFENG HAN RECREATION CLASS REFUND 100 20202 $601.00 CHECK TOTAL $601.00
7723 2/28/2023 ONE TIME PAY VENDOR MAYRA LINARES FACILITY REFUND 100 20202 $835.68 CHECK TOTAL $835.68
7724 2/28/2023 ONE TIME PAY VENDOR SAMSON CHENG RECREATION CLASS REFUND 100 20202 $25.00 CHECK TOTAL $25.00
7725 2/28/2023 ONE TIME PAY VENDOR SELENA CHIANG RECREATION CLASS REFUND 100 20202 $55.00 CHECK TOTAL $55.00
7726 2/28/2023 ONE TIME PAY VENDOR YOUNGAH KANEOKA RECREATION CLASS REFUND 100 20202 $115.00 CHECK TOTAL $115.00
7727 2/28/2023 ONE TIME PAY VENDOR YU TZU HSIEH RECREATION CLASS REFUND 100 20202 $104.00 CHECK TOTAL $104.00
7728 2/28/2023 POWERHOUSE COMBUSTION &
MECHANICAL CORPORATION
BUILDING MAINTENANCE (CITY HALL) FY
22-23
100620 52320 $3,517.11
2/28/2023 POWERHOUSE COMBUSTION &
MECHANICAL CORPORATION
EQUIPMENT MAINTENANCE (DBC) FY 22-
23 100510 52310 $1,282.04
CHECK TOTAL $4,799.15
7729 2/28/2023 PROTECTION ONE INC BUILDING MAINTENANCE (DBC) FY 22- 23 100510 52310 $75.00
CHECK TOTAL $75.00
7730 2/28/2023 PUBLIC STORAGE #23051 PARKS & RECREATION STORAGE OFFSITE UNITS100520 52302 $516.00
5.2.b
Packet Pg. 84
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 2/28/2023 PUBLIC STORAGE #23051 PARKS & RECREATION STORAGE OFFSITE UNITS100520 52302 $541.00 CHECK TOTAL $1,057.00
7731 2/28/2023 QUADIENT FINANCE USA INC POSTAGE METER INK & LABELS 100140 51200 $522.09 CHECK TOTAL $522.09
7732 2/28/2023 QUINN RENTAL SERVICES EQUIPMENT RENTAL (24210 PEAK CT.) FY 22-23
100630 52300 $999.81
CHECK TOTAL $999.81
7733 2/28/2023 REGIONAL TAP SERVICE CENTER FOOTHILL PASSES - JANUARY 2023 206650 55610 $626.78 2/28/2023 REGIONAL TAP SERVICE CENTER FOOTHILL PASSES - JANUARY 2023 206650 55620 $2,507.12 CHECK TOTAL $3,133.90
7734 2/28/2023 RETAIL MARKETING SERVICES INC SHOPPING CART RETRIEVAL SERVICES NOVEMBER 2022
250170 55000 $5.00
CHECK TOTAL $5.00
7735 2/28/2023 SAN GABRIEL VALLEY CITY
MANAGER'S ASSOCIATION
LUNCH MEETING ON 3/15 100130 52410 $105.00
CHECK TOTAL $105.00
7736 2/28/2023 SASE COMPANY LLC EQUIPMENT MAINTENANCE (ROAD MAINT) FY 22-23
100655 52310 $721.00
CHECK TOTAL $721.00
7737 2/28/2023 SC FUELS FLEET VEHICLE FUEL (FEB) FY 22-23 502130 52330 $42.39 2/28/2023 SC FUELS FLEET VEHICLE FUEL (FEB) FY 22-23 502620 52330 $66.01 2/28/2023 SC FUELS FLEET VEHICLE FUEL (FEB) FY 22-23 502430 52330 $142.63 2/28/2023 SC FUELS FLEET VEHICLE FUEL (FEB) FY 22-23 502630 52330 $790.51 2/28/2023 SC FUELS FLEET VEHICLE FUEL (FEB) FY 22-23 502655 52330 $895.15 CHECK TOTAL $1,936.69
7738 2/28/2023 SCMAF SCMAF ANNUAL MEMBERSHIP 2023 100520 52400 $340.00 CHECK TOTAL $340.00
7739 2/28/2023 SIMPSON ADVERTISING INC CANYON LOOP ARTWORK REVISION 100520 54900 $125.00 2/28/2023 SIMPSON ADVERTISING INC DESIGN AND LAYOUT OF MARCH 2023
NEWSLETTER
100240 54900 $2,275.00
CHECK TOTAL $2,400.00
5.2.b
Packet Pg. 85
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 7740 2/28/2023 SLOAN VAZQUEZ INC OCT SCOPE -AGREEMENT 250170 54900 $17,250.00 CHECK TOTAL $17,250.00
7741 2/28/2023 SOCIAL VOCATIONAL SERVICES LITTER AND WEED REMOVAL (NOV) FY 22-23
100645 55528 $3,113.00
CHECK TOTAL $3,113.00
7742 2/28/2023 SPECTRUM BUSINESS CABLE TV - DBC - JAN 2023 100230 54030 $381.42 CHECK TOTAL $381.42
7743 2/28/2023 STEPHEN QIU STIPEND – P&R COMMISSION MEETING
1.26.23 100520 52525 $45.00
CHECK TOTAL $45.00
7744 2/28/2023 SYMPRO INC ANNL MAINT FEE - 9/22 - 8/23 100230 52314 $5,855.31 CHECK TOTAL $5,855.31
7745 2/28/2023 TALENTED ARTS CONTRACT CLASS -PERFORMING ARTS 100520 55320 $1,344.00 CHECK TOTAL $1,344.00
7746 2/28/2023 THE COMDYN GROUP INC GIS SUPPORT - 12/3/22-2/10/23 100230 54900 $5,162.95 CHECK TOTAL $5,162.95
7747 2/28/2023 THE GAS COMPANY CITY HALL (01.12.23 - 02.10.23) FY 22-23 100620 52215 $3,610.51 2/28/2023 THE GAS COMPANY HERITAGE COMM CTR (01.13.23 -
02.13.23) FY 22-23
100630 52215 $1,183.99
2/28/2023 THE GAS COMPANY 1600 GRAND (01.17.23 - 02.14.23) FY 22- 23 100510 52215 $4,653.61
CHECK TOTAL $9,448.11
7748 2/28/2023 THE SAUCE CREATIVE SERVICES
INC
PRINTING FOR WINDMILL LIGHTING
EVENT
100520 52110 $515.68
2/28/2023 THE SAUCE CREATIVE SERVICES
INC
PRINTING AND DESIGN FOR BREAKFAST
W/THE BUNNY
100520 52110 $752.95
CHECK TOTAL $1,268.63
7749 2/28/2023 TOWN & COUNTRY EVENT
RENTALS, LLC
RENTAL EQUIPMENT FOR WINTER SNOW
FEST
100520 52300 $12,201.69
2/28/2023 TOWN & COUNTRY EVENT
RENTALS, LLC
RENTAL EQUIPMENT FOR SNOW FEST 100520 52300 $193.65
2/28/2023 TOWN & COUNTRY EVENT
RENTALS, LLC
RENTAL EQUIPMENT FOR SNOW FEST -
CREDIT
100520 52300 ($1,837.41)
5.2.b
Packet Pg. 86
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 2/28/2023 TOWN & COUNTRY EVENT
RENTALS, LLC
EQUIPMENT RENTAL FOR CONCERT
SHARE
100520 52300 $2,389.71
CHECK TOTAL $12,947.64
7750 2/28/2023 ULINE INC BEVERAGE CONTAINER GRANT 254180 51300 $48.47 CHECK TOTAL $48.47
7751 2/28/2023 UNITED RECORDS MANAGEMENT
INC
OFF-SITE STORAGE BACK-UP TAPES -
DEC 2022
100230 55000 $594.00
CHECK TOTAL $594.00
7752 2/28/2023 VIDIFLO LLC WINDMILL ROOM PROJECT REVISIONS 100240 55000 $866.72 CHECK TOTAL $866.72
7753 2/28/2023 WW GRAINGER INC BUILDING MAINTENANCE (DBC) FY 22- 23 100510 52320 $109.72
2/28/2023 WW GRAINGER INC BUILDING MAINTENANCE (DBC) FY 22- 23 100510 52320 $249.38
CHECK TOTAL $359.10
7754 2/28/2023 WALNUT VALLEY UNIFIED
SCHOOL DISTRICT
GYM RENTAL FOR YOUTH BASKETBALL
SKILLS DAY
100520 52302 $424.20
2/28/2023 WALNUT VALLEY UNIFIED
SCHOOL DISTRICT
GYM RENTAL FOR YOUTH BASKETBALL 100520 52302 $2,545.20
2/28/2023 WALNUT VALLEY UNIFIED
SCHOOL DISTRICT
GYM RENTAL FOR ADULT VOLLEYBALL 100520 52302 $220.50
CHECK TOTAL $3,189.90
7755 2/28/2023 WALNUT VALLEY WATER DISTRICT RECYCLED WATER (JAN) FY 22-23 238638 52220 $340.64 2/28/2023 WALNUT VALLEY WATER DISTRICT DBC WATER (JAN) FY 22-23 100510 52220 $388.62 2/28/2023 WALNUT VALLEY WATER DISTRICT CITY HALL WATER (JAN) FY 22-23 100620 52220 $528.66 2/28/2023 WALNUT VALLEY WATER DISTRICT PARKS WATER (JAN) FY 22-23 100630 52220 $3,502.81 2/28/2023 WALNUT VALLEY WATER DISTRICT DIST 38 WATER (JAN) FY 22-23 238638 52220 $3,059.77 2/28/2023 WALNUT VALLEY WATER DISTRICT DIST 39 WATER (JAN) FY 22-23 239639 52220 $1,894.38 2/28/2023 WALNUT VALLEY WATER DISTRICT DIST41 WATER (JAN) FY 22-23 241641 52220 $1,101.30 2/28/2023 WALNUT VALLEY WATER DISTRICT FY2022-23 EASTGATE REPEATER LEASE & POWER
100350 52302 $400.00
CHECK TOTAL $11,216.18
7756 2/28/2023 WANSEO CHUNG INSTRUCTOR PAYMENT - YOGA - WS 23 100520 55320 $352.80
5.2.b
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City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $352.80
7757 2/28/2023 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) FY 22-23 100510 51210 $406.21 2/28/2023 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (CITY HALL) FY 22- 23 100620 51200 $212.01
CHECK TOTAL $618.22
7758 2/28/2023 WEST COAST ARBORISTS INC CITYWIDE TREE MAINT (02.01.23 -
02.15.23) FY 22-23
100645 55522 $438.00
2/28/2023 WEST COAST ARBORISTS INC TREE MAINT LLAD 39 (02.01.23 -
02.15.23) FY 22-23
239639 55522 $848.25
CHECK TOTAL $1,286.25
7759 2/28/2023 WISCONSIN QUICK LUBE INC VEHICLE MAINTENANCE (LIC #1315342) FY 22-23
502430 52312 $101.16
CHECK TOTAL $101.16
7760 2/28/2023 YUNEX LLC TS MAINTENANCE - JAN 2023 207650 55536 $8,180.00 2/28/2023 YUNEX LLC TS MAINT/CALL-OUTS - JAN 2023 207650 55536 $5,977.27 CHECK TOTAL $14,157.27
GRAND TOTAL $442,090.89
5.2.b
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Agenda #: 7.1
Meeting Date: March 7, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: ORDINANCE NO. 01 (2023) – AMENDING SECTIONS 2.32.040,
2.36.040, AND 2.40.040 OF THE DIAMOND BAR CITY CODE
REVISING THE TERMS OF OFFICE AND TIMELINE TO FILL
VACANCIES FOR CITY COMMISSIONS.
STRATEGIC
GOAL: Open, Engaged & Responsive Government
RECOMMENDATION:
Open the hearing to receive public comment, introduce first reading by title only, waive full reading of the Ordinance, and schedule for second reading and adoption at the next regularly scheduled City Council meeting.
FISCAL IMPACT:
No financial impact.
BACKGROUND:
The City Council has established the Parks & Recreation, Planning, and Traffic and Transportation Commissions. Each of these Commissions have five (5) members that are Diamond Bar residents. Each Council Member has the ability to appoint one (1) member to each Commission to serve a two-year term, subject to confirmation by a majority vote of the City Council. Each Council Member also has the ability to fill vacancies that may be created from their appointments during their term.
The Diamond Bar City Code establishes provisions for vacancies to be filled within 30 days. The Code also establishes the two-year term which commences March 1 of even-numbered years and ends the last day of February of even-numbered years.
In addition to minor revisions, the proposed code amendments would:
1. Increase the amount of time for a Council Member to make a new appointment to
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fill a vacancy from 30 days to 60 days. This provides a more realistic timeframe for advertising and soliciting Commissioner applications for consideration thereby promoting greater public participation and better accounting for the City Council bi-monthly meeting schedule to confirm such appointments.
2. Change the term of office for Commissioners from “even-numbered” to “oddnumbered” years to better align with and follow the current general municipal election schedule of the City Council. This improves the opportunity to advertise and solicit Commissioner applications for consideration thereby promoting greater public participation and allowing all Council Members, whether existing or newly elected, to make Commissioner appointments from the same pool of candidates at the same time. This also avoids the need to conduct additional advertising and a separate appointment process mid-term when a new Council Member is elected to the Council thereby promoting operational efficiencies.
ANALYSIS:
The proposed Ordinance would amend Sections 2.32.040, 2.36.040, and 2.40.040 of the Diamond Bar City Code related to the Parks and Recreation, Planning, and Traffic and Transportation Commission respectively. The proposed Ordinance, with changes highlighted in a redline/strikeout format, is included as Attachment 1. A complete copy of the current sections is included for reference in Attachment 2.
Each Council Member has the ability to appoint one (1) member to each Commission to serve a two-year term, subject to confirmation by a majority vote of the City Council. As part of that process, the City Clerk’s Office facilitates advertising and solicitation of applications from Diamond Bar residents that are interested in serving on the City Commissions. Once the application submittal deadline has closed, applications that have been received are forwarded to the Council Members for their consideration.
Each Council Member then provides the names of their appointment to the City Clerk, which are then presented to the full City Council for confirmation by the majority of the Council at a regular Council meeting.
The Commission appointment process has historically followed the City Council election schedule which was previously held in November of odd numbered years. In response to new state legislation at the time, beginning in November 2018, City Council elections were moved to coincide with the statewide general election date which is in November of even-numbered years. However, the Commission term of office schedule was not revised to reflect the change. This has resulted in the need for separate advertising and an additional recruitment process for Commissioner appointments mid-term when a new Council Member is elected to office.
Amendments to subsection (f) for each of the Commissions would keep the two-year term, but change the timing from “odd-numbered” to ”even-numbered” years. The change would better align the appointment process for all Council Members following the November elections in “even-numbered” years with the ability to make Commission appointments by the following February of “odd-numbered”. This would result in the term of office for the current Commissioners being extended by 12 additional months from February 2024 through February of 2025.
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Amendment to subsection (b) for each of the Commissions would increase the amount of time for a Council Member to make a new appointment to fill a vacancy (other than from an expired term) from 30 days to 60 days. This provides a more realistic timeframe for advertising and soliciting Commissioner applications for consideration by a Council Member thereby promoting greater public participation and better accounting for the City Council bi-monthly meeting schedule to confirm such appointments.
Amendments to subsection (a) for each of the Commissions would clarify that the 30 days to fill a vacancy reference in this subsection would apply only to a term that has expired. The City Clerk’s Office typically begins soliciting applicants in late December/early January in years that the terms are scheduled to expire. This has provided ample time for the Council to make appointments prior to commencement of the new term on March 1. Should the Council as a whole need to consider making an appointment under this section, 30 days would be sufficient to consider the available pool of applicants and make such appointment at a regular Council meeting.
LEGAL REVIEW:
The City Attorney has reviewed and approved the Ordinance as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 7.1.a Ordinance 01 (2023) Commission Vacancies
2. 7.1.b DBMC EXISTING 2.32.040 - 2.36.040 - 2.40.040
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ORDINANCE NO. 01 (2023)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, AMENDING SECTIONS 2.32.040, 2.36.040 AND
2.40.040 OF THE DIAMOND BAR CITY CODE REVISING THE TERMS
OF OFFICE AND TIMELINE TO FILL VACANCIES FOR CITY
COMMISSIONS.
WHEREAS, the Diamond Bar City Code establishes the terms of office and timeline to fill vacancies for members of the Parks & Recreation, Planning, and Traffic and Transportation Commissions; and
WHEREAS, the City Council desires to change the terms of office of the commissions to better coincide with the general municipal elections to promote greater public participation and improve operational efficiencies in the commissioner appointment process; and
WHEREAS, the City Council desires to change the time within which to fill a commission vacancy to promote greater public participation and better account for the bimonthly City Council meeting schedule.
NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby ordain as follows:
Section 1. PARKS AND RECREATION COMMISSION. Diamond Bar Municipal Code subsections (a), (b) and (f) of Section 2.32.040 entitled “Organization and terms of office; filling of vacancies in office; officers; meetings”, is here by amended to read as follows (additions underlined; deletions strikethrough):
“(a) Each member of the parks and recreation commission shall be appointed by one member of the city council and confirmed by majority vote of the city council; provided, however, that should a member of the city council fail to make an appointment to a term that has expired within 30 days of the vacancy in question being created, a majority of the city council shall appoint to fill the vacancy.
(b) If a vacancy occurs other than by expiration of a term, it shall be filled within 3060 days by appointment for the unexpired portion of the term by the councilmember who appointed or had the opportunity to appoint the commissioner whose position has been vacated or the councilmember serving the unexpired portion of the term of that person in accordance with subsection (a) of this section. If the vacancy is effected by the removal process specified in this section, the person so removed may not be appointed to fill the vacancy.
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2 (c) Notwithstanding any other term or provision of this chapter, each member of the park and recreation commission shall be deemed to have resigned from histheir position on the commission 90 calendar days after the succession of any person, whether by election, reelection or appointment, to the office of the councilmember who appointed, or had the opportunity to appoint, such commissioner, and that commission position shall thereupon be deemed vacant and available for appointment for the otherwise unexpired term, if any.
(d) If a member of the park and recreation commission is absent from three consecutive regular meetings or from more than 50 percent of the regular meetings thereof in any one-year period, the office of the commissioner shall thereupon be deemed vacant, and the secretary to the commission shall immediately inform the city council of such vacancy. (e) Any member of the parks and recreation commission may be removed without cause during histheir term of office by a four-fifths vote of the city council, provided that no such member may be removed during the initial three months of any term of office for which he isthey are appointed except by unanimous vote of the council.
(f) The terms of office of the park and recreation commission shall be twoyear terms commencing on March 1 of evenodd-numbered years and expiring on the last day of February of evenodd-numbered years. The term of office for Commissioners that would otherwise expire in February 2024 shall continue an additional 12 months to the last day in February 2025.
(g) The parks and recreation commission shall, at its first regular meeting in March of each calendar year, elect a chairperson from among its appointed members for a term of one year, and may create and fill such other offices as it may determine appropriate. The date, location and time of regular meetings shall be established by resolution of the city council.
The commission may also conduct other meetings at such additional times as deemed necessary.
(h) The city manager or histheir designee shall be the secretary to the commission.”
Section 2. PLANNING COMMISSION. Diamond Bar Municipal Code subsections (a), (b) and (f) of Section 2.36.040 entitled “Organization and terms of office; filling of vacancies in office; officers; meetings”, is here by amended to read as follows (additions underlined; deletions strikethrough):
“(a) Each member of the planning commission shall be appointed by one member of the city council and confirmed by majority vote of the city
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Ordinance No. 01 (2023)
3 council; provided, however, that should a member of the city council fail to make an appointment to a term that has expired within 30 days of the vacancy in question being created, a majority of the city council shall appoint to fill the vacancy.
(b) If a vacancy occurs other than by expiration of a term, it shall be filled within 3060 days by appointment for the unexpired portion of the term by the councilmember who appointed or had the opportunity to appoint the commissioner whose position has been vacated or the councilmember serving the unexpired portion of the term of that person in accordance with subsection (a) of this section. If the vacancy is effected by the removal process specified in this section, the person so removed may not be appointed to fill the vacancy.
(c) Notwithstanding any other term or provision of this chapter, each of the planning commissioners shall be deemed to have resigned from histheir position on the commission 90 calendar days after the succession of any person, whether by election, reelection or appointment, to the office of the councilmember who appointed, or had the opportunity to appoint, such commissioner, and that commission position shall thereupon be deemed vacant and available for appointment for the otherwise unexpired term, if any.
(d) If a member of the planning commission is absent from three consecutive regular meetings or from more than 50 percent of the regular meetings thereof in any one-year period, the office of the commissioner shall thereupon be deemed vacant, and the secretary to the commission shall immediately inform the city council of such vacancy.
(e) Any member of the planning commission may be removed without cause during histheir term of office by a four-fifths vote of the city council, provided that no such member may be removed during the initial three months of any term of office for which he isthey are appointed. (f) The terms of office of the planning commission shall be two-year terms commencing on March 1 of evenodd-numbered years and expiring on the last day of February of evenodd-numbered years. The term of office for Commissioners that would otherwise expire in February 2024 shall continue an additional 12 months to the last day in February 2025. (g) The planning commission shall, at its first regular meeting in March of each calendar year, elect a chairperson from among its appointed members for a term of one year, and may create and fill such other offices as it may determine appropriate. The date, location and time of regular meetings shall be established by resolution of the city council. The commission may
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4 also conduct other meetings at such additional times as deemed necessary.
(h) The director of community development, or histheir designee, shall be the secretary to the commission.”
Section 3. TRAFFIC AND TRANSPORTATION COMMISSION. Diamond Bar Municipal Code subsections (a), (b) and (f) of Section 2.40.040 entitled “Organization and terms of office; filling of vacancies in office; officers; meetings”, is here by amended to read as follows (additions underlined; deletions strikethrough):
“(a) Each member of the traffic and transportation commission shall be appointed by one member of the city council and confirmed by majority vote of the city council; provided, however, that should a member of the city council fail to make an appointment to a term that has expired within 30 days of the vacancy in question being created, a majority of the city council shall appoint to fill the vacancy.
(b) If a vacancy occurs other than by expiration of a term, it shall be filled within 3060 days by appointment for the unexpired portion of the term by the councilmember who appointed or had the opportunity to appoint the commissioner whose position has been vacated or the councilmember serving the unexpired portion of the term of that person in accordance with subsection (a) of this section. If the vacancy is effected by the removal process specified in this section, the person so removed may not be appointed to fill the vacancy.
(c) Notwithstanding any other terms or provision of this chapter, each member of the traffic and transportation commission shall be deemed to have resigned from histheir position on the commission 90 calendar days after the succession of any person, whether by election, reelection or appointment, to the office of the councilmember who appointed, or had the opportunity to appoint, such commissioner and that commission position shall thereupon be deemed vacant and available for appointment for the otherwise unexpired term, if any.
(d) If a member of the traffic and transportation commission is absent from three consecutive regular meetings or from more than 50 percent of the regular meetings thereof in any one-year period, the office of the commissioner shall thereupon be deemed vacant, and the secretary to the commission shall immediately inform the city council of such vacancy. (e) Any member of the traffic and transportation commission may be removed without cause during his term of office by a four-fifths vote of the city council, provided that no such member may be removed during the initial
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5 three months of any term of office for which he isthey are appointed except by unanimous vote of the council.
(f) The terms of office of the traffic and transportation commission shall be two-year terms commencing on March 1 of evenodd-numbered years and expiring on the last day of February of evenodd-numbered years. The term of office for Commissioners that would otherwise expire in February 2024 shall continue an additional 12 months to the last day in February 2025.
(g) The traffic and transportation commission shall, at its first regular meeting in March of each calendar year, elect a chairperson from among its appointed members for a term of one year, and may create and fill such other offices as it may determine appropriate. The date, location and time of regular meetings shall be established by resolution of the city council.
The commission may also conduct other meetings at such additional times as deemed necessary.
(h) The city engineer, or histheir designee, shall be the secretary to the commission.”
Section 4. Effective Date. This Ordinance shall take effect 30 days after its adoption. The City Clerk or his or her duly appointed deputy shall certify to the adoption of the Ordinance and cause this Ordinance to be published as required by law.
Section 5. Severability. If any section, sub-section, clause or phrase in this Ordinance or the application thereof to any person or circumstances is for any reason held invalid, the validity of the remainder of this Ordinance or the application of such provisions to other persons or circumstances shall not be affected.
Section 6. The City Clerk shall attest and certify to the passage and adoption of this Ordinance within 15 days after adoption, cause it to be published or posted in accordance with California law, and it shall be effective 30 days after adoption pursuant to Government Code Section 36937.
PASSED AND ADOPTED, at a regular meeting of the City Council of the City of Diamond Bar on this ___ day of ____, 2023.
CITY OF DIAMOND BAR
__________________________
Andrew Chou, Mayor
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6 ATTEST:
I, Kristina Santana, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the 7th day of March, 2023, and was duly adopted at a regular meeting of the City Council of the City of Diamond Bar held on the ___ day of ______, 2023, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
__________________________
Kristina Santana, City Clerk
7.1.a
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(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(a)
(b)
Sec. 2.32.040. - Organization and terms of office; filling of vacancies in office; officers; meetings.
Each member of the parks and recreation commission shall be appointed by one member of the city council and confirmed by majority vote of the city council; provided, however, that should a member of the city council fail to make an appointment within 30 days of the vacancy in question being created a majority of the city council shall appoint to fill the vacancy.
If a vacancy occurs other than by expiration of a term, it shall be filled within 30 days by appointment for the unexpired portion of the term by the councilmember who appointed or had the opportunity to appoint the commissioner whose position has been vacated or the councilmember serving the unexpired portion of the term of that person in accordance with subsection (a) of this section. If the vacancy is effected by the removal process specified in this section, the person so removed may not be appointed to fill the vacancy.
Notwithstanding any other term or provision of this chapter, each member of the park and recreation commission shall be deemed to have resigned from his position on the commission 90 calendar days after the succession of any person, whether by election, reelection or appointment, to the office of the councilmember who appointed, or had the opportunity to appoint, such commissioner, and that commission position shall thereupon be deemed vacant and available for appointment for the otherwise unexpired term, if any.
If a member of the park and recreation commission is absent from three consecutive regular meetings or from more than 50 percent of the regular meetings thereof in any one-year period, the office of the commissioner shall thereupon be deemed vacant, and the secretary to the commission shall immediately inform the city council of such vacancy.
Any member of the parks and recreation commission may be removed without cause during his term of office by a four-fifths vote of the city council, provided that no such member may be removed during the initial three months of any term of office for which he is appointed except by unanimous vote of the council.
The terms of office of the park and recreation commission shall be two-year terms commencing on March 1 of even-numbered years and expiring on the last day of February of even-numbered years.
The parks and recreation commission shall, at its first regular meeting in March of each calendar year, elect a chairperson from among its appointed members for a term of one year, and may create and fill such other offices as it may determine appropriate. The date, location and time of regular meetings shall be established by resolution of the city council. The commission may also conduct other meetings at such additional times as deemed necessary.
The city manager or his designee shall be the secretary to the commission. (Ord. No. 24A(1989), § 5, 10-16-90; Ord. No. 24B(1989), § 1, 10-29-91; Ord. No. 24C(1989), § 1, 4-21-92; Ord. No. 02(2019) , § 1, 11-19-19)
Sec. 2.36.040. - Organization and terms of office; filling of vacancies in office; officers; meetings.
Each member of the planning commission shall be appointed by one member of the city council and confirmed by majority vote of the city council; provided, however, that should a member of the city council fail to make an appointment within 30 days of the vacancy in question being created, a majority of the city council shall appoint to fill the vacancy.
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(d)
(e)
(f)
(g)
(h)
(a)
(b)
(c)
If a vacancy occurs other than by expiration of a term, it shall be filled within 30 days by appointment for the unexpired portion of the term by the councilmember who appointed or had the opportunity to appoint the commissioner whose position has been vacated or the councilmember serving the unexpired portion of the term of that person in accordance with subsection (a) of this section. If the vacancy is effected by the removal process specified in this section, the person so removed may not be appointed to fill the vacancy.
Notwithstanding any other term or provision of this chapter, each of the planning commissioners shall be deemed to have resigned from his position on the commission 90 calendar days after the succession of any person, whether by election, reelection or appointment, to the office of the councilmember who appointed, or had the opportunity to appoint, such commissioner, and that commission position shall thereupon be deemed vacant and available for appointment for the otherwise unexpired term, if any.
If a member of the planning commission is absent from three consecutive regular meetings or from more than 50 percent of the regular meetings thereof in any one-year period, the office of the commissioner shall thereupon be deemed vacant, and the secretary to the commission shall immediately inform the city council of such vacancy.
Any member of the planning commission may be removed without cause during his term of office by a fourfifths vote of the city council, provided that no such member may be removed during the initial three months of any term of office for which he is appointed.
The terms of office of the planning commission shall be two-year terms commencing on March 1 of evennumbered years and expiring on the last day of February of even-numbered years.
The planning commission shall, at its first regular meeting in March of each calendar year, elect a chairperson from among its appointed members for a term of one year, and may create and fill such other offices as it may determine appropriate. The date, location and time of regular meetings shall be established by resolution of the city council. The commission may also conduct other meetings at such additional times as deemed necessary.
The director of community development, or his designee, shall be the secretary to the commission. (Ord. No. 25B(1989), § 5, 10-16-90; Ord. No. 25C(1989), § 1, 10-29-91; Ord. No. 25D(1989), § 1, 4-21-92; Ord. No. 02(2019) , § 2, 11-19-19)
Sec. 2.40.040. - Organization and terms of office; filling of vacancies in office; officers; meetings.
Each member of the traffic and transportation commission shall be appointed by one member of the city council and confirmed by majority vote of the city council; provided, however, that should a member of the city council fail to make an appointment within 30 days of the vacancy in question being created, a majority of the city council shall appoint to fill the vacancy.
If a vacancy occurs other than by expiration of a term, it shall be filled within 30 days by appointment for the unexpired portion of the term by the councilmember who appointed or had the opportunity to appoint the commissioner whose position has been vacated or the councilmember serving the unexpired portion of the term of that person in accordance with subsection (a) of this section. If the vacancy is effected by the removal process specified in this section, the person so removed may not be appointed to fill the vacancy.
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(d)
(e)
(f)
(g)
(h)
Notwithstanding any other terms or provision of this chapter, each member of the traffic and transportation commission shall be deemed to have resigned from his position on the commission 90 calendar days after the succession of any person, whether by election, reelection or appointment, to the office of the councilmember who appointed, or had the opportunity to appoint, such commissioner and that commission position shall thereupon be deemed vacant and available for appointment for the otherwise unexpired term, if any.
If a member of the traffic and transportation commission is absent from three consecutive regular meetings or from more than 50 percent of the regular meetings thereof in any one-year period, the office of the commissioner shall thereupon be deemed vacant, and the secretary to the commission shall immediately inform the city council of such vacancy.
Any member of the traffic and transportation commission may be removed without cause during his term of office by a four-fifths vote of the city council, provided that no such member may be removed during the initial three months of any term of office for which he is appointed except by unanimous vote of the council.
The terms of office of the traffic and transportation commission shall be two-year terms commencing on March 1 of even-numbered years and expiring on the last day of February of even-numbered years.
The traffic and transportation commission shall, at its first regular meeting in March of each calendar year, elect a chairperson from among its appointed members for a term of one year, and may create and fill such other offices as it may determine appropriate. The date, location and time of regular meetings shall be established by resolution of the city council. The commission may also conduct other meetings at such additional times as deemed necessary.
The city engineer, or his designee, shall be the secretary to the commission. (Ord. No. 28A(1989), § 5, 10-16-90; Ord. No. 28B(1989), § 1, 10-29-91; Ord. No. 28C(1989), § 1, 4-21-92; Ord. No. 02(2019) , § 3, 11-19-19)
7.1.b
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