Agenda #: 5.3
Meeting Date: April 4, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: NOTICE OF COMPLETION FOR THE CANYON LOOP TRAIL
IMPROVEMENT PROJECT - PHASE 1 (PROJECT FP 17500).
STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve, and authorize the Director of Public Works/City Engineer to file, the Notice of Completion.
FINANCIAL IMPACT:
The City Council awarded a construction contract to DD Systems, Inc. on October 4, 2022, in an amount not to exceed $674,377.50 plus a project contingency amount of $101,156.00 for a total authorization amount of $775,533.50. The final construction cost of this first phase is $639,963.45, which leaves a balance of $135,570.05 A Total Project authorization amount of $1,111,123.00 is included in the FY 22/23 Capital Improvement Program for this Project (Phases 1 and 2). The aforementioned total Project budget includes funding for Phase 1 and 2, the Habitat Mitigation and Monitoring Program (HMMP), and support from five separate consultants, including onsite biologists and Native American monitoring. There is an available balance of $373,195.32 for the related consultant services and completion of the remaining improvements for the Project.
BACKGROUND/DISCUSSION:
This Project included improvements to the existing hardpan Canyon Loop Trail, located in the Summitridge trail system. Site improvements during this first phase included: trail grading, water diverters, v-swales, water velocity reducers, gabion walls, interpretative panels, directional signage, erosion control mix, three benches, stairs, timber fencing, and trail widening in some areas. This Project will provide the community with a safer trail experience to recreate and enjoy the outdoors, while also preserving the long-term
viability of the natural habitat.
The second phase of the Project includes the installation of three shade shelters to commence in late September 2023 after the nesting season for native birds which occurs from mid-February through mid-September each year. In addition, the required Habitat Mitigation and Monitoring Program (HMMP) to restore and improve the native habitat surrounding the Canyon Loop Trail is currently being prepared and will be subsequently presented the City Council to award a separate construction contract.
The City authorized the Notice to Proceed for construction on October 17, 2022. DD Systems, Inc. completed all required work by February 7, 2023. There were three change orders associated with this Project dated November 16, 2022 related to the shade shelters ($67,800 credit); December 28, 2022 related to gabion walls, v-swales, velocity reducers, and splash walls ($41,202.51 addition); and January 31, 2023 related to V-swales, water diverters, and native erosion control mix ($20,576.28 addition). Due to the limited construction time frame and weather, there was a reduction in the number of trail stairs installed that resulted in an additional savings of $28,392.84. Final Phase 1 construction cost is $639,963.45.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.3.a Notice of Completion