RESOLUTION NO. 2023-11
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
AUTHORIZING PARTICIPATION WITH SOURCEWELL TO UTILIZE THE
SOURCEWELL CONTRACT WITH CALIFORNIA COAST CARPET &
FLOORING FACILITATED THROUGH GORDIAN FOR THE INSTLATION
OF VINYL FLOORING IN FOUR ROOMS AT THE DIAMOND BAR
CENTER IN THE AMOUNT NOT TO EXCEED $100,000 DURING FISCAL YEAR 2022/2023
WHEREAS, the City Council has established a purchasing system for the efficient purchase of supplies, services, personal property and equipment at the lowest cost commensurate with the quality needed and to buy without favor or prejudice; and WHEREAS, the City Manager, acting in the role of Purchasing Manager, directs and supervises the acquisition of all goods and services under the authority of Diamond Bar Municipal Code Section 3.24.040 (a); and
WHEREAS, Diamond Bar Municipal Code Section 3.24.090 (f) provides for an exception to the bidding requirements when supplies, personal property, services or equipment can be more efficiently or more cost effectively obtained through a cooperative purchasing program with a federal, state, county, local or other government purchasing program as authorized by resolution of the City Council; and WHEREAS, the Purchasing Manager has determined that certain supplies, materials, personal property and equipment can be more efficiently and more cost effectively obtained if acquired on behalf the City as a participant of Sourcewell, a cooperative purchasing organization; and
WHEREAS, acquisition of any such supplies, materials, personal property or equipment as a participant of a government purchasing program must be authorized by resolution of the City Council; and
WHEREAS, the Purchasing Agent and Purchasing Delegates have evaluated the Sourcewell Contract CA-R8-F02-123021-CCF with California Coast Carpet & Flooring, and have determined that the competitive solicitation process, conducted by Sourcewell, meets and, or exceeds, the requirements of the City, and recommends use of this contract, though Sourcewell, with California Coast Carpet & Flooring.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Diamond Bar as follows:
1. Certain supplies, materials, personal property, professional services and equipment can be more efficiently and more inexpensively obtained if acquired on Resolution No. 2023-11
2 behalf of the City as a participant of a government cooperative purchasing program as opposed to a formal bidding process.
2. Authorizes participation of the City with Sourcewell.
3. Appoints the City Manager of the City to direct and supervise the acquisition of goods and services as a participant with Sourcewell.
4. Authorizes the Mayor to execute the Agreement with California Coast Carpet & Flooring for the installation of Vinyl Flooring in four rooms at the Diamond Bar Center, as a participant with Sourcewell in the amount not to exceed $100,000.
PAST, APPROVED AND ADOPTED this 18th day of April, 2023.
CITY OF DIAMOND BAR
Andrew Chou, Mayor
ATTEST:
I, Kristina Santana, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 18th day of April, 2023, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
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Kristina Santana, City Clerk