Agenda #: 1
Meeting Date: May 2, 2023
CITY COUNCIL STUDY SESSION REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Daniel Fox, City Manager
FROM: Jason Jacobsen, Finance Director
TITLE: DRAFT FY 2023-24 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET BACKGROUND:
Each year, the City prepares an annual Operating Budget and Capital Improvement Program (CIP) for City Council consideration that implements the Council’s priorities and Strategic Plan Goals, and provides the financial resources to deliver services to the community. The preparation of the annual budget is a significant and important undertaking that takes place over the course of more than five months.
Below is the schedule for the preparation of the FY 2023/24 City Budget:
• Council Study Session on Draft FY 2023/24 CIP and Draft Five-Year CIP Review – Scheduled for 5/2/2023
• Council Study Session on Draft FY 2023/24 Operating Budget – Scheduled for 5/16/2023
• Adoption of the Proposed FY 2023/24 City Budget & CIP – Scheduled for 6/6/2023
The purpose of this budget study session is to provide the opportunity for the City Council to review the proposed projects in the Draft FY 2023/24 CIP budget.
Additionally, staff is presenting the City Council with the Draft FY 2023/24 Five-Year CIP for review. Based on direction provided by the Council, staff will incorporate the FY 2023/24 CIP budget and the Five-Year CIP list into the City’s official budget document for consideration and adoption at the June 6, 2023 Council Meeting. As the City adopts budgets on an annual basis, only the FY 2023/24 CIP will be funded. The approved Five-Year CIP will be looked to for guidance as staff prepares future budget requests.
The Draft FY2023/24 CIP and Draft FY 2023/24 Five-Year CIP are presented in detail in Attachments 1 through 3.
DISCUSSION:
The Draft FY 2023/24 CIP budget includes 10 new projects totaling $12.03 million.
Some proposed projects have already received funding for the design phase in FY 2022/23 and are now proposed to move to the construction phase.
The Draft FY 2023/24 CIP encompasses five project categories and represents an expenditure increase of 18% when compared to the Revised CIP for FY 2022/23. The full itemized project list, with funding sources, is included in Attachment 1.
As the Council will recall, the CIP for FY 2022/23 was ambitious compared to the prior FY 2021/22, and represented a year-over-year budget increase of 24% ($1.8 million).
This was possible due to the appropriation of one-time General Fund savings in the amount of $2.15 million for prioritized improvements to facilities and parks projects.
Likewise, the Draft FY 2023/24 CIP is equally ambitious and represents an increase of 18% year-over-year, with new projects proposed for streets, parks, facilities, transportation, traffic, and miscellaneous improvements.
The Draft FY 2023/24 CIP presented to the City Council for discussion this evening once again proposes to utilize one-time General Fund savings for the construction of prioritized facilities and parks projects in the amount of $1.11 million (these projects have received funding for the design phase in the previous fiscal year). Other funding sources proposed for the remainder of the requested projects amount to $10.9 million (see Attachment 1).
Detailed descriptions and related images for each of the ten (10) proposed projects are included in Attachment 2.
Proposed CIPs for FY 2023/24 - Total Budget Request: $12,030,964 Project No. Street Improvements: $9,720,464
SI24101 Residential and Collector Street Rehab.- Area 3 (Construction) SI24103 Arterial Street Rehab (Construction):
• Golden Springs Dr from Grand Ave to Temple Ave
• Grand Ave from Diamond Bar Blvd to East City Limits
• Gateway Center, Copley Dr, Bridgegate Dr
SI24104 CDBG Area 4 ADA Curb Ramp Project (Construction) Project No. Traffic Management/Safety Projects: $64,000 TM24201 Battery Back-Up and CCTV Replacement Program (Construction) Project No. Transportation Infrastructure Improvements: $336,500 TI24301 Intersection Safety Improvements (Construction) Project No. Miscellaneous Public Works Improvements: $300,000 PW24401 Steep Canyon Erosion Control and Sedimentation Prevention (Design & Const.) Project No. Facilities, Parks and Rec Improvements: $1,610,000 FP24500 DBC GVBR Lighting & Controls Upgrade (Construction) FP24501 DBC Main Entry/Doors & ADA Improvements (Construction) FP24505 City Hall Roof Rehabilitation/Solar System Removal and Reinstallation (Const.) FP24502 Heritage Park Renovation Phases 1 and 2 (Design) Completed CIPs in FY 2022/23:
Of the 28 capital improvement projects underway at the start of FY 22/23, a total of fourteen (14) projects are anticipated to be completed by the end of FY 2022/23, which include:
Project No. Project Description Current Project Phase Notes Street Improvements
SI22103 Arterial Street Rehab
(Golden Springs from Brea
Canyon to Lemon Ave.)
(Const.)
Started FY 21/22; Complete
SI22105 Residential and Collector
Street Rehab - Area 1 (Const.)
Started FY 21/22; Complete
SI23102 Residential and Collector
Street Rehab - Area 2 (Const.)
Awarded contract, under
construction as of May
2023
Complete June 2023;
NOC July/Aug
SI23103 Arterial Street Rehab
(Golden Springs from Brea
Canyon to Grand Ave.)
(Const.)
Awarded contract, under
construction as of May
2023
Complete June 2023;
NOC July/Aug
Traffic Management/Safety Projects
TM22201 Battery Back-Up and CCTV
Replacement Program (FY23)
Awaiting delivery of
components;
Started FY 22/23
Complete June 2023
Transportation Infrastructure Improvements
TI20300 Bus Shelter Replacement -
GSD/Calbourne
Pending installation of 2
shelters in May 2023;
Started FY 19/20
Complete June 2023
TI22300 Citywide Bus Shelter
Replacement Program (Design
& Const.)
In construction phase.
(multiple locations); Started
FY 21/22
Complete June 2023
Miscellaneous Public Works Improvements
PW23401 Groundwater Drainage
Improvements-Phase 4 & 5
(Copley & Moonlake) (Design)
Started FY 22/23; Complete
PW23403 Brea Canyon Storm Drain
Lining Project (800 ft between
DB Church and GSD)
In procurement Complete June 2023
Facilities, Parks and Rec Improvements
FP17500 Canyon Loop Trail (Design) Started FY 19/20; Complete FP20500 DBC Slope Stabilization
(Construction)
Started FY 22/23;
Work complete
NOC by June 2023
FP22501 DBC AC Replacement & Air
Quality Upgrades (Design)
Complete (Feb 2023);
Started FY 21/22
FP23505 City Hall Roof Rehab/Solar
System Removal and Reinstall
(Design)
Started FY 22/23; Contract
award pending (May 2023)
Complete June 2023
FP23502 Sport Field Lighting Control
Link
Started FY 22/23; Contract
award pending (May 2023)
Complete June 2023
Projects Carried in to FY 2023/24:
Of the 28 capital improvement projects underway at the start of FY 22/23, a total of fourteen (14) projects will be carried over to the next FY 2023/24, which include:
Project No. Project Description Current Project Phase Note Street Improvements
SI23101 Residential and Collector
Street Rehab.- Area 3, 4, 5
(Design)
Arterial Street Rehab - 3
Locations (Design)
[Locations Pending PMS
Update]
CDBG Curb Ramp - Area 3,
4, 5 (Design)
Design work underway Completed June 2024
SI23104 CDBG Area 3 ADA Curb
Ramp Project (Const.)
Award of contract pending
(June 2023)
Completed by Aug 2023
Traffic Management/Safety Projects
TM23201 LED Illuminated Street
Name Sign and Highway
Safety Light Replacement
(Design and Const.)
In procurement phase Completed by Aug 2023
Miscellaneous Public Works Improvements
PW18400 Grand/GSD Intersection
Enhancement
(Construction)
In construction Completed by Aug 2023
PW23401 Groundwater Drainage
Improvements-Phase 4 & 5
(Copley & Moonlake)
(Construction)
In procurement phase Completed by Aug 2023
PW23402 Grand Avenue Median
Drainage Improvement
Project (Design and Const.)
Design Complete, in
procurement for const
Completed by Aug 2023
Facilities, Parks and Rec Improvements
FP17500 Canyon Loop Trail
(Construction)
Const. complete with
exception of installation of
shelters at end of nesting
season (Oct 2023)
Started 21/22
FP22501 DBC AC Replacement & Air
Quality Upgrades (Const.)
in procurement phase Start May 2023
FP23500 DBC GVBR Lighting &
Controls Upgrade (Design)
award of contract (May
2023)
Finish Nov 2023
FP23501 DBC Main Entry/Doors &
ADA Improvements
(Design)
Ongoing, pending contract
award May 2023
Finish Nov 2023
FP23503 Pantera Park Hard Court
Rehab and LED Retrofit
Project (Design & Const.)
in procurement phase TBD
FP23504 City Hall Cable Channel
Broadcast and A/V
Equipment Upgrade
(Const.)
in procurement phase TBD
FP23506 Maple Hill Park
Playground/Restroom
Replmt and ADA Upgrades
(Design)
award of contract pending
(May 2023)
Finish Dec 2023
FP23506 Maple Hill Park
Playground/Restroom
Replmt and ADA Upgrades
(Const)
Not started Start Jan 2024
The Draft FY 2023/24 CIP budget is scheduled to be reviewed for consistency with the City's General Plan at the May 9, 2023 Planning Commission meeting.
Attachments:
1. 1.a Attachment 1_DRAFT FY 2023-24 CIP Budget
2. 1.b Attachment 2_DRAFT FY 2023-24 CIP Details
3. 1.c Attachment 3_DRAFT 5-YEAR CIP