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DIRECTOR
3650 SCHRIEVER AVENUE • MATHER, CA 95655
5(&29(5<),1$1&,$/ PROCESSING UNIT
(916) 845-8110 • (916) 636-3880 FAX
GAVIN NEWSOM
GOVERNOR
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Subject: Notification of ObligationDQG3D\PHQW
Public Assistance DQG&'$$*UDQWV3URJUDP
FEMA-'5-CA, Cal OES ID:
Dear -DPHV'H6WHIDQR
Obligation
Details
Package / DSR
Obligation Amount
Cumulative Amount
Obligated
Federal-Public Assistance
State-California Disaster
Assistance Act (CDAA) $
Total
$
Payment For Disaster numbers 4382 and prior, funds will be paid in accordance with the Process following disbursement table:
Project Status Federal Funds
Disbursement Process State Funds Disbursement Process
Small Projects less
than 100%
complete
Automatic advance of federal
share
Automatic advance of state share and
administrative allowance. Retention held
until 100% complete.
Small Projects
100% complete
Automatic payment of federal
share
Automatic payment of state share and
administrative allowance.
Large Projects
less than 100%
complete
All funds (less retention) will be
paid on a reimbursement basis
Advance administrative allowance only.
All other funds (less retention) will be paid
on a reimbursement basis.
Large Projects
100% complete
Automatic payment of federal
share for entire project
Automatic payment of state share and
administrative allowance.
Obligation
Notification
The California Governor’s Office of Emergency Services has attached the Project Application Summary DQG([KLELW&for Package .
Please see the table below for further obligation details.
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3650 SCHRIEVER AVENUEȈ MATHER, CA 95655
5(&29(5<),1$1&,$/ PROCESSING UNIT
(916) 845-8110 Ȉ (916) 636-3880 FAX
Payment
Process -
Continued
For 'isaster numberV 4407 and forward, funds will be paid in accordance with the following disbursement table:
Project Status Federal Funds
Disbursement Process State Funds Disbursement Process
Small Projects less
than 100%
complete
Automatic advance of federal
share.
Automatic advance of state share and
administrative allowance. Retention
held until 100% complete.
Small Projects
100% complete
Automatic payment of federal
share.
Automatic payment of state share and
administrative allowance. Retention
held until FORVHRXW.
Large Projects less
than 100%
complete
All funds (less retention) will be
paid on a reimbursement basis.
Advance administrative allowance only.
All other funds (less retention) will be
paid on a reimbursement basis.
Large Projects
100% complete
Automatic payment of federal
share for entire project
Automatic payment of state share and
administrative allowance.
For this Package, payment will be automatically disbursed as follows:
Payment Details Amount Automatically Paid
Federal-Public Assistance $
State-CDAA $
Total $
For those large projects with a work completion of less than 100 percent, a Reimbursement Request form has also been included with this Package.
Federal and State funds will be issued separately by the State Controller's Office. Please be advised that state warrants have a one-year period of negotiability.
Required To receive funds, the following forms must be on file with our office:
Documents
Form Received by Cal
OES?
Project Assurances for Federal Assistance
(Cal OES 89) <HV
Designation of Applicants Agent Resolution
(Cal OES 130) <HV
SAM.gov Active Registration <HV
FFATA Financial Disclosure (Required Fiscal
Year Annually) (2018 and forward) 1R
Payee Data Record (STD. 204) 1$
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3650 SCHRIEVER AVENUEȈ MATHER, CA 95655
5(&29(5<),1$1&,$/ PROCESSING UNIT
(916) 845-8110 Ȉ (916) 636-3880 FAX
Program
Requirements –
General
As a requirement of this program, a special fund for the deposit of the state warrant must be established upon receipt of any advance funding.
Under no circumstances are expenditures to be made for any damages other than those approved in this application. Any funds received in excess of current needs or approved amounts, or those found owed as a result of an audit or final inspection, must be refunded to the State within 30 days upon receipt of an invoice from the California Governor's Office of Emergency Services.
Appeal
Process
Please compare the enclosed obligated Project Worksheet(s) (PW) with your copy of the original PW(s). In accordance with Title 44 Code of Federal Regulations, Section 206.206(a), if you disagree with FEMA's obligated amount(s) or scope of work for the Version 0 PW(s) addressed in this Package, you must appeal FEMA's determination within 60 days from receipt of this letter. The appeal must contain documented justification supporting your position and be addressed to the Assistant Director of Recovery. Please submit your letter of appeal to the following mailing address:
California Governor's Office of Emergency Services
Recovery Division, Public Assistance
3650 Schriever Avenue
Mather, California 95655
Questions
and
Inquiries
Please note, for all other PW versions, you will receive notification under separate cover from Cal OES's Public Assistance Section.
For appeal assistance, contact Public Assistance at (916) 845-8200 or [email protected]. For assistance regarding this letter, contact the Recovery Financial Processing Unit's main line at (916) 845-8110, or email address at [email protected].
RECOVERY FINANCIAL PROCESSING UNIT
Enclosure
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