Agenda #: 5.7
Meeting Date: May 16, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: PLANS AND SPECIFICATIONS FOR THE GROUNDWATER
DRAINAGE IMPROVEMENTS PHASE 4 AND 5 (COPLEY &
MOONLAKE) PROJECT (PROJECT NO. PW23401).
STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:
A. Determine that approving the design and plans for the proposed project is exempt from the California Environmental Quality Act pursuant to Section 15301(c) and 15302 of the CEQA Guidelines; and
B. Adopt Resolution No. 2023-13 approving the design and plans for the Groundwater Drainage Improvements Phases 4 and 5 (Copley & Moonlake) Project.
FINANCIAL IMPACT:
The FY 2022/23 Capital Improvement Program (CIP) includes $530,000 of Measure W funds for the construction of this Project. The latest updated Engineer’s Estimate anticipates the project costs to be $268,000, not including contingency. Following solicitation of public bids, the actual construction costs will be presented to the City Council to award a construction contract.
BACKGROUND:
On July 20, 2021, the City Council approved a Consulting Services Agreement with TAIT Associates, Inc. (TAIT) to design the Groundwater Drainage Improvements Phase 4 and 5 (Copley & Moonlake) Project (Project). The Project was initially advertised on April 5, 2023, through an informal bid process on PlanetBids. Two (2) bids were received but both exceeded the original Engineer’s Estimate of $145,000. Staff has rejected both bids and will be re-advertising the Project through a formal bidding process. The engineer’s original estimate has been revised and updated to $268,000, taking into account shortages in both labor and materials. The latest estimate reflects a
more accurate cost for the Project based on current conditions.
ANALYSIS:
The Groundwater Drainage Improvements Phase 4 & 5 Project is part of the multiphase 2015 Citywide Comprehensive Drainage Study recommendation. The study identified eleven (11) locations throughout the City that have been experiencing groundwater discharge onto public sidewalk and/or roadways, impacting vehicular and pedestrian traffic. A priority list, preferred design scenarios, and projected costs were developed for each location, with those with the biggest impacts on vehicular/pedestrian uses given the highest priorities.
Locations #1 through #5 were completed during previous phases in prior years.
Locations 6 and 7, Copley Drive and Moonlake Street, have been approved for improvements in this current year’s CIP. Please refer to the Location Maps in Attachment 3.
TAIT has completed the preparation of the Plans, Specifications, and Estimates (PS&E) for the Project. The PS&E have been reviewed by staff, and are now recommended for approval by the City Council, through the adoption of the attached Resolution (See Attachment 1).
Cover pages of the Plans and Specifications are shown in Attachment 2, and a full set of the Plans and Specifications may be viewed electronically in the Public Works Department’s Office.
The Project schedule is tentatively set as follows:
Project Advertising May 2023
Award Construction Contract July 2023
Start of Construction August 2023
Completion of Construction September 2023
Environmental Review
This Project has been determined to be exempt from the California Environmental Quality Act (CEQA) provisions pursuant to the California Code of Regulations, guidelines for the implementation of the CEQA, Section 15301(c) and 15302 (Replacement and Reconstruction).
LEGAL REVIEW:
The City Attorney has reviewed and approved the Resolution as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.7.a Resolution No. 2023-13
2. 5.7.b Plans & Specifications Cover Pages
3. 5.7.c Location Maps