Agenda — Diamond Bar City Council, June 20, 2023

Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours.

City Council Agenda
Tuesday, June 20, 2023 6:30 PM
Amended on 6/16/2023
South Coast Air Quality Management District/Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765
How to Observe the Meeting From Home:

The public can observe the meeting by calling +1 (562) 247-8422, Access Code: 232-684-128 OR visit:
https://attendee.gotowebinar.com/register/6493489606083516766.

How to Submit Public Comment:

The public may provide public comment by attending the meeting in person, by sending an email, or by logging into the teleconference. Please send email public comments to the City Clerk at [email protected] by 4:00 p.m. on the day of the meeting and indicate in the Subject Line “FOR PUBLIC COMMENT.” Written comments will be distributed to the Council Members, noted for the record at the meeting and posted on the City’s official agenda webpage as soon as reasonably practicable (found here: http://diamondbarca.iqm2.com/Citizens/Default.aspx).

The public may log into the meeting through this link:
https://attendee.gotowebinar.com/register/6493489606083516766. Members of the public will be called upon one at a time during the Public Comment portion of the agenda. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise.

American Disability Act Accommodations:

Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (909) 839- 7010 within 72 hours of the meeting. City Council video recordings with transcription will be available upon request the day following the Council Meeting.

The City of Diamond Bar thanks you in advance for taking all precautions to prevent spreading the COVID-19 virus.

RUTH M. LOW
Council Member

CHIA TENG
Council Member

STEVE TYE
Council Member

ANDREW CHOU
Mayor

STAN LIU
Mayor Pro Tem
City Manager Dan Fox • City Attorney Omar Sandoval • City Clerk Kristina Santana

DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited to attend and participate. Copies of staff reports or other written documentation relating to agenda items are on file and available for public inspection by contacting the Office of the City Clerk. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours.

PUBLIC INPUT
Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council’s subject matter jurisdiction. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk.

Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration.

Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal.

Public comments must be directed to the City Council. A person who disrupts the orderly conduct of the meeting after being warned by the Mayor or the Mayor’s designee that their behavior is disrupting the meeting, may result in the person being removed from the meeting.

INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City’s regular posting locations, on DBTV (on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47) and on the City’s website at www.diamondbarca.gov/agendas. The City Council may take action on any item listed on the agenda.

HELPFUL PHONE NUMBERS
Copies of agendas, rules of the Council, Video of meetings: (909) 839-7010 Computer access to agendas: www.diamondbarca.gov/agendas General information: (909) 839-7000

THIS MEETING IS BEING VIDEO RECORDED AND BY PARTICIPATING VIA TELECONFERENCE, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED.

THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND IS ALSO AVAILABLE FOR

LIVE VIEWING AT
HTTPS://ATTENDEE.GOTOWEBINAR.COM/REGISTER/6493489606083516766 AND ARCHIVED VIEWING ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV.

CITY OF DIAMOND BAR

CITY COUNCIL AGENDA
June 20, 2023
CALL TO ORDER: 6:30 p.m.

PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Mayor
ROLL CALL: Low, Teng, Tye, Mayor Pro Tem Liu,
Mayor Chou
APPROVAL OF AGENDA: Mayor

1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:

1.1 VEX IQ Robotics World Championship Certificates

2. CITY MANAGER REPORTS AND RECOMMENDATIONS:

3. PUBLIC COMMENTS:
“Public Comments” is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or other matters of interest not on the agenda that are within the subject matter jurisdiction of the Council. Although the City Council values your comments, pursuant to the Brown Act, members of the City Council or Staff may briefly respond to public comments if necessary, but no extended discussion and no action on such matters may take place. There is a five-minute maximum time limit when addressing the City Council. At this time, the teleconference moderator will ask callers one at a time to give their name and if there is an agenda item number they wish to speak on before providing their comment.

4. SCHEDULE OF FUTURE EVENTS:

4.1 Free Catalytic Converter Etching – June 21, 2023, 9:00 - 11:00 a.m.

Calvary Chapel Golden Springs, 22324 Golden Springs Dr.

4.2 Concerts in the Park – The OC3 – June 21, 2023, 6:30 – 8:00 p.m.

Summitridge Park.

4.3 Movies Under the Stars – Many Adventures of Winnie the Pooh – June 21, 2023, 6:30 – 8:00 p.m. Summitridge Park.

4.4 Coffee with a Cop – June 27, 2023, 5:30 – 7:30 p.m. The Mugs, 20657 Golden Springs Dr.

4.5 Planning Commission Meeting – June 27, 2023 – 6:30 p.m. online teleconference and Windmill Room, 21810 Copley Dr.

4.6 Concerts in the Park – Buffett Beach – June 28, 2023, 6:30 – 8:00 p.m. Summitridge Park.

4.7 Movies Under the Stars – Lilo & Stitch 2 – June 28, 2023, 6:30 – 8:00 p.m. Summitridge Park.

4.8 City Council Meeting – July 4, 2023 – Meeting cancelled in observance of Independence Day.

4.9 City Council Meeting – July 18, 2023, 6:30 p.m. online teleconference and SCAQMD Main Auditorium, 21865 Copley Dr.

5. CONSENT CALENDAR:

All items listed on the Consent Calendar are considered by the City Council to be routine and will be acted on by a single motion unless a Council Member or member of the public request otherwise, in which case, the item will be removed for separate consideration.

5.1 CITY COUNCIL MINUTES OF THE JUNE 6, 2023 REGULAR MEETING.

5.1.a June 6, 2023 Regular City Council Minutes
Recommended Action:

Approve the June 6, 2023 Regular City Council meeting minutes.

Requested by: City Clerk

5.2 RATIFICATION OF CHECK REGISTER DATED MAY 31, 2023
THROUGH JUNE 13, 2023 TOTALING $1,500,192.04.

Recommended Action:

Ratify the Check Register.

Requested by: Finance Department

5.3 TREASURER'S STATEMENT.

Recommended Action:

Approve the May 2023 Treasurer’s Statement.

Requested by: Finance Department

5.4 FIFTH AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH MV CHENG & ASSOCIATES, INC. FOR TEMPORARY
ACCOUNTING STAFFING SERVICES THROUGH JANUARY 31, 2024.

Recommended Action:

Approve, and authorize the City Manager to sign, the Fifth Amendment to the Consultant Services Agreement with M.V. Cheng & Associates, Inc.

Requested by: Finance Department

5.5 FIRST AMENDMENT TO MAINTENANCE SERVICES AGREEMENT
WITH WOODS MAINTENANCE SERVICES, INC. (DBA GRAFFITI

CONTROL SYSTEMS) TO PROVIDE GRAFFITI ABATEMENT
SERVICES THROUGH JUNE 30, 2024.

Recommended Action:

Approve, and authorize the City Manager to sign, the First Amendment to the Maintenance Services Agreement with Woods Maintenance Services, Inc., to provide graffiti abatement services through June 30, 2024.

Requested by: Community Development Department

5.6 SIXTH AMENDMENT TO THE CONTRACTOR SERVICES AGREEMENT

WITH NETWORK PARATRANSIT SYSTEMS FOR DIAMOND RIDE

PROGRAM SENIOR TRANSPORTATION SERVICES THROUGH JUNE
30, 2024.

Recommended Action:

Approve, and authorize the City Manager to sign, the Sixth Amendment to the Contractor Services Agreement with Network Paratransit Systems (NPS) to provide Diamond Ride Program senior transportation services through June 30, 2024.

Requested by: City Manager

5.7 PURCHASE OF A NEW ENTERPRISE LAND MANAGEMENT (ELM)

SYSTEM, INCLUDING RELATED HARDWARE AND IMPLEMENTATION
SERVICES.

Recommended Action:

A. Approve and authorize the City Manager to execute an agreement with Tyler Technologies to provide an Enterprise Land Management (ELM) System, related implementation services, and the first year of Maintenance in an amount of $826,517;
B. Approve and authorize the City Manager to execute an agreement with Go Live Technology to provide consulting services during the implementation of the ELM system in an amount not-to-exceed $200,000;
C. Approve, and authorize the City Manager to, seek competitive bids and purchase, two (2) servers required for the ELM system in an amount not-to-exceed $50,000; and
D. Approve a contingency amount of $108,483 for change orders, if any, to be approved by the City Manager, related to the ELM System project implementation.

Requested by: Information Systems

5.8 MAINTENANCE SERVICES AGREEMENT WITH AMERICOMP GROUP

IMAGING, LLC, FOR PRINTER MAINTENANCE SERVICES AND
TONERS THROUGH JUNE 30, 2028.

Recommended Action:

Approve, and authorize the City Manager to sign, a Maintenance Services Agreement with AmeriComp Group Imaging, LLC, for printer maintenance services and toners through June 2028.

Requested by:

5.9 PROFESSIONAL SERVICES AGREEMENT WITH WESTERN AUDIO

VISUAL & SECURITY FOR CONFIGURATION AND INSTALLATION

SERVICES, SECURITY CAMERAS, AND RELATED EQUIPMENT FOR

A NEW VERKADA SECURITY CAMERA SYSTEM AT THE DIAMOND
BAR CENTER.

Recommended Action:

Approve, and authorize the City Manager to sign, a Professional Services Agreement with Western Audio Visual & Security for configuration and installation services, security cameras, and related equipment for a new Verkada security camera system at the Diamond Bar Center.

Requested by: Information Systems

5.10 DECLARATION TO LEVY ASSESSMENTS FOR LANDSCAPE
ASSESSMENT DISTRICT NOS. 38, 39-2022 AND 41-2021.

Recommended Action:

A. Adopt Resolution No. 2023-21 (No. 38), declaring the City’s intention to levy and collect assessments for Landscape Assessment District No. 38 and directing staff to advertise the Public Hearing to be set for the July 18, 2023 regular meeting; B. Adopt Resolution No. 2023-22 (No. 39-2022) declaring the City’s intention to levy and collect assessments for Landscape Assessment District No. 39-2022 and directing staff to advertise the Public Hearing to be set for the July 18, 2023 regular meeting; and C. Adopt Resolution No. 2023-23 (No. 41-2021) declaring the City’s intention to levy and collect assessments for Landscape Assessment District No. 41-2021 and directing staff to advertise the Public Hearing to be set for the July 18, 2023 regular meeting.