Agenda #: 5.13
Meeting Date: June 20, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: FIRST AMENDMENT TO ROAD MAINTENANCE SERVICES
AGREEMENT WITH CT&T CONCRETE PAVING, INC. FOR
MAINTENANCE SERVICES THROUGH JUNE 30, 2024.
STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve, and authorize the City Manager to sign, the First Amendment to the Road Maintenance Services Agreement with CT&T Concrete Paving, Inc.
FINANCIAL IMPACT:
The total not-to-exceed amount for the Original Agreement was $600,000. This proposed amendment adds $810,000, bringing the total amended not-to-exceed amount of the Agreement to $1,410,000. Sufficient funds in the amount of $810,000 are included in the FY 2023/24 Budget to cover the cost of such services.
BACKGROUND AND ANALYSIS:
On June 21, 2022, the City Council approved the one (1) year contract (Original Agreement) with the option to approve up to six (6) extensions, in increments of no less than one year, upon successfully demonstrating exemplary work performance for road maintenance services with CT&T Concrete Paving Inc. (CT&T). The Original Agreement is set to expire on June 30, 2023.
Overall, CT&T’s performance has met City’s expectations. Therefore, a First Amendment is proposed to extend the Original Agreement term through June 30, 2024.
Pursuant to the Original Agreement, a unit price increase of 2.8% was negotiated and applied to the unit prices in the Original Agreement using March to March Consumer Price Index for the Los Angeles-Anaheim-Riverside Metropolitan Area. The adjusted unit prices are provided in Exhibit "A" of the proposed First Amendment (Attachment 1).
Consistent with the Original Agreement, the scope of work includes maintenance of asphalt concrete pavement, concrete sidewalks, parking lots, roadway markings, storm drains, parkway drains, block walls, and emergency call-outs. The work will be directed by staff on an as-needed basis within the budgeted resources available. The agreement is based on unit prices, and CT&T will be paid for the actual quantity of each line item performed as measured in the field during construction. Each unit price includes all labor, material, equipment, overhead, and profit attributable to that scope of work.
LEGAL REVIEW:
The City Attorney has reviewed and approved the amended agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.13.a First Amendment to Agreement with CT&T