Agenda #: 5.17
Meeting Date: June 20, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: SECOND AMENDMENT TO MAINTENANCE SERVICES AGREEMENT WITH GUARANTEED JANITORIAL SERVICE, INC. FOR JANITORIAL SERVICE THROUGH JUNE 30, 2024.
STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve, and authorize the City Manager to sign, the Second Amendment to the Maintenance Services Agreement with Guaranteed Janitorial Service, Inc. for a oneyear extension through June 30, 2024.
FINANCIAL IMPACT:
The amended total not-to-exceed amount of the Agreement for Fiscal Year 2023/24 will be $264,500, including a $21,748 (7.5%) increase over the previous year’s cost.
Sufficient funds in the amount of $264,500 are included in the Fiscal Year 2023/24 PW Operating Budget to cover the cost of such services.
BACKGROUND/DISCUSSION:
Guaranteed Janitorial Service, Inc. (Guaranteed), managed by City staff, has been providing janitorial services at four (4) City facilities; City Hall & Library, Diamond Bar Center, Heritage Park, and Pantera Park. On June 18, 2019, the City Council approved a three-year agreement with Guaranteed Janitorial Service, Inc., to provide Janitorial Service. Per the Original Agreement, the pricing was fixed for the first three years of the contract. The City Council has the option to extend the Agreement for three (3) additional one (1) year terms, with the first one-year extension (22/23) including an
8.6% increase to the line-item rates in the original agreement. Overall, Guaranteed’s performance has met City’s expectations. This satisfactory performance is evident in the City facilities where Guaranteed provides services. Therefore, this Second Amendment is proposed to extend the term of the Agreement through June 30, 2024, and provide a requested cost adjustment of 7.5%.
LEGAL REVIEW:
The City Attorney has reviewed and approved the amended agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.17.a Guaranteed Janitorial Service Inc. - Second Amendment exec