Agenda #: 5.22
Meeting Date: June 20, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: SIXTH AMENDMENT TO MAINTENANCE SERVICES AGREEMENT
WITH EXTERIOR PRODUCTS CORPORATION FOR EXTERIOR
DÉCOR & LIGHTING MAINTENANCE THROUGH JUNE 30, 2024.
STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve, and authorize the City Manager to sign, the Sixth Amendment to the Maintenance Services Agreement with Exterior Products Corporation through June 30, 2024.
FINANCIAL IMPACT:
The total not-to-exceed amount of the Agreement for Fiscal Year 2023/24 would be $182,600. Sufficient funds are included in the Fiscal Year 2023/24 Public Works Operating Budget to cover the cost of such services.
BACKGROUND:
Exterior Products has been providing exceptional service and support to the City for over 15 years, starting with the military & special event banner programs. In March of 2016, the City and Exterior Products entered into the current services agreement, which over time, has been amended to include the followings programs and services:
Military Banners
Special Event Banners
USA Flags on Grand Ave.
Restaurant Week Banners
Lighting Maintenance & Electrical services
Holiday Décor (Banners, intersections & City Hall)
Windmill Holiday Display & Lighting
ANALYSIS:
During the preparation of the 2023/24 fiscal year operating budget, staff started negotiations with Exterior Products to secure the most competitive pricing for the services they provide. Through this process, staff was able to negotiate an average lineitem increase for labor of 2.8% (CPI).
The following are estimated program costs for fiscal year 2023/24:
Military Banners $17,000
USA Flags on Grand Ave. $20,600
Restaurant Week Banners $10,000
Lighting Maintenance & Electrical services $98,500
Holiday Décor (Banners, intersections & City Hall) $16,500 Windmill Holiday Display & Lighting (new for FY22/23) $20,000 LEGAL REVIEW:
The City Attorney has reviewed and approved the amended agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.22.a Sixth Amendment to Vendor Services Agreement - Exterior Products exec