City Council Agenda
Tuesday, July 18, 2023
Study Session 5:30 PM
Regular Meeting 6:30 PM
South Coast Air Quality Management District/Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765
How to Observe the Meeting From Home:
The public can observe the meeting by calling +1 (415) 655-0060, Access Code: 586-697-391 OR visit:
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How to Submit Public Comment:
The public may provide public comment by attending the meeting in person, by sending an email, or by logging into the teleconference. Please send email public comments to the City Clerk at [email protected] by 4:00 p.m. on the day of the meeting and indicate in the Subject Line “FOR PUBLIC COMMENT.” Written comments will be distributed to the Council Members, noted for the record at the meeting and posted on the City’s official agenda webpage as soon as reasonably practicable (found here: http://diamondbarca.iqm2.com/Citizens/Default.aspx).
The public may log into the meeting through this link:
https://attendee.gotowebinar.com/register/7125488890347114586. Members of the public will be called upon one at a time during the Public Comment portion of the agenda. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise.
American Disability Act Accommodations:
Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (909) 839- 7010 within 72 hours of the meeting. City Council video recordings with transcription will be available upon request the day following the Council Meeting.
The City of Diamond Bar thanks you in advance for taking all precautions to prevent spreading the COVID-19 virus.
JULY 18, 2023 PAGE 2
RUTH M. LOW
Council Member
CHIA TENG
Council Member
STEVE TYE
Council Member
ANDREW CHOU
Mayor
STAN LIU
Mayor Pro Tem
City Manager Dan Fox • City Attorney Omar Sandoval • City Clerk Kristina Santana
DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited to attend and participate. Copies of staff reports or other written documentation relating to agenda items are on file and available for public inspection by contacting the Office of the City Clerk. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours.
PUBLIC INPUT
Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council’s subject matter jurisdiction. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk.
Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration.
Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal.
Public comments must be directed to the City Council. A person who disrupts the orderly conduct of the meeting after being warned by the Mayor or the Mayor’s designee that their behavior is disrupting the meeting, may result in the person being removed from the meeting.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City’s regular posting locations, on DBTV (on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47) and on the City’s website at www.diamondbarca.gov/agendas. The City Council may take action on any item listed on the agenda.
HELPFUL PHONE NUMBERS
Copies of agendas, rules of the Council, Video of meetings: (909) 839-7010 Computer access to agendas: www.diamondbarca.gov/agendas General information: (909) 839-7000
Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours.
THIS MEETING IS BEING VIDEO RECORDED AND BY PARTICIPATING VIA TELECONFERENCE, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED.
THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND IS ALSO AVAILABLE FOR
LIVE VIEWING AT
HTTPS://ATTENDEE.GOTOWEBINAR.COM/REGISTER/7125488890347114586 AND ARCHIVED VIEWING ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV.
CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
July 18, 2023
STUDY SESSION 5:30 p.m.
CC-08
Automatic License Plate Readers
(ALPRs)
Public Comments
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Sam Bang, Co-Pastor of Northminster
Presbyterian Church
ROLL CALL: Low, Teng, Tye, Mayor Pro Tem Liu,
Mayor Chou
APPROVAL OF AGENDA: Mayor
JULY 18, 2023 PAGE 2
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: NONE.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS:
“Public Comments” is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or other matters of interest not on the agenda that are within the subject matter jurisdiction of the Council. Although the City Council values your comments, pursuant to the Brown Act, members of the City Council or Staff may briefly respond to public comments if necessary, but no extended discussion and no action on such matters may take place. There is a five-minute maximum time limit when addressing the City Council. At this time, the teleconference moderator will ask callers one at a time to give their name and if there is an agenda item number they wish to speak on before providing their comment.
4. SCHEDULE OF FUTURE EVENTS:
4.1 Free Catalytic Converter Etching – July 19, 2023, 9:00 - 11:00 a.m.
Calvary Chapel Golden Springs, 22324 Golden Springs Dr.
4.2 Healthy DB – Family Kickball at Concerts – July 19, 2023, 6:00 - 7:30 p.m. Summitridge Park.
4.3 Concerts in the Park – Kelly Boyz Band – July 19, 2023, 6:30 – 8:00 p.m. Summitridge Park.
4.4 Movies Under the Stars – Minions: The Rise of Gru – July 19, 2023, 6:30 – 8:00 p.m. Summitridge Park.
4.5 Planning Commission Meeting – July 25, 2023 – 6:30 p.m. online teleconference and Windmill Room, 21810 Copley Dr.
4.6 Coffee with a Cop – July 25, 2023, 5:30 – 7:30 p.m Starbucks (Super H Mart Plaza), 2837 S. Diamond Bar Blvd.
4.7 Concerts in the Park – City Beat and the Main Street Horns – July 26, 2023, 6:30 – 8:00 p.m. Summitridge Park.
4.8 Movies Under the Stars – Paws of Fury: The Legend of Hank – July 26, 2023, 6:30 – 8:00 p.m. Summitridge Park.
4.9 Parks and Recreation Commission Meeting – July 27, 2023 – 6:30 p.m. online teleconference and Windmill Room, 21810 Copley Dr.
4.10 City Council Meeting – August 1, 2023, 6:30 p.m. online JULY 18, 2023 PAGE 3
teleconference and SCAQMD Main Auditorium, 21865 Copley Dr.
5. CONSENT CALENDAR:
All items listed on the Consent Calendar are considered by the City Council to be routine and will be acted on by a single motion unless a Council Member or member of the public request otherwise, in which case, the item will be removed for separate consideration.
5.1 CITY COUNCIL MINUTES OF THE JUNE 20, 2023 REGULAR
MEETING.
5.1.a June 20, 2023 Regular City Council Minutes
Recommended Action:
Approve the June 20, 2023 Regular City Council meeting minutes.
Requested by: City Clerk
5.2 RATIFICATION OF CHECK REGISTER DATED JUNE 14, 2023
THROUGH JULY 11, 2023 TOTALING $2,841,694.99.
Recommended Action:
Ratify the Check Register.
Requested by: Finance Department
5.3 PURCHASE ORDER WITH DIRECT CONNECTION FOR PRINTING
AND MAILING SERVICES FOR THE CITY NEWSLETTER AND
RECREATION BROCHURE THROUGH JUNE 30, 2024.
Recommended Action:
Approve, and authorize the City Manager to sign, a Purchase Order with Direct Connection in a not-to-exceed amount of $65,967.
Requested by: City Manager
5.4 CONSULTING SERVICES AGREEMENT WITH SIMPSON
ADVERTISING, INC. FOR SPECIALTY GRAPHIC DESIGN SERVICES THROUGH JUNE 30, 2025.
Recommended Action:
Approve, and authorize the City Manager to enter into a Consultant Services Agreement with Simpson Advertising through June 30, 2025.
Requested by: City Manager
JULY 18, 2023 PAGE 4
5.5 AWARD OF CONSTRUCTION CONTRACT TO G&A NELOS
CONSTRUCTION, INC., FOR THE GROUNDWATER DRAINAGE
IMPROVEMENTS PHASE 4 & 5 PROJECT (CIP# PW23401).
Recommended Action:
A. Determine that approving the construction contract for the proposed project is exempt from the California Environmental Quality Act pursuant to Section 15301(c) and 15302 of the CEQA Guidelines; and
B. Approve, and authorize the Mayor to sign, a Contract Agreement with G&A Nelos Construction, Inc. in the amount of $223,788 approving Bid Schedule, plus a contingency amount of $22,378.80, for Contract Change Orders to be approved by the City Manager, for a total authorization amount of $246,166.80.
Requested by: Public Works Department
5.6 PURCHASE OF A HP MSL 2040 AND A HP MSL 6480 TAPE LIBRARY WITH ALL REQUIRED ACCESSORIES FROM GOVCONNECTION, INC.
Recommended Action:
Approve and authorize the City Manager to issue a purchase order to GovConnection, Inc. for the purchase of a HP MSL 2040 and a HP MSL 6480 tape library with all required accessories in the amount not-toexceed $171,728.67.
Requested by: Information Systems
6. PUBLIC HEARINGS:
6.1 LEVYING ASSESSMENTS ON LANDSCAPE ASSESSMENT DISTRICT NO. 38 FOR FISCAL YEAR 2023/24.
Recommended Action:
A. Receive presentation, open Public Hearing to receive testimony, close Public Hearing; and
B. Adopt Resolution No. 2023-26 to levy and collect assessments for Landscape Assessment District No. 38 for Fiscal Year 2023/24.
Requested by: Public Works Department
6.2 LEVYING ASSESSMENTS ON LANDSCAPE ASSESSMENT DISTRICT NO. 39-2022 FOR FISCAL YEAR 2023/24.
Recommended Action:
A. Receive presentation, open Public Hearing to receive testimony, JULY 18, 2023 PAGE 5
close Public Hearing; and
B. Adopt Resolution No. 2023-27 to levy and collect assessments for Landscape Assessment District No. 39-2022 for Fiscal Year 2023/24.
Requested by: Public Works Department
6.3 LEVYING ASSESSMENTS ON LANDSCAPE ASSESSMENT DISTRICT NO. 41-2021 FOR FISCAL YEAR 2023/24.
Recommended Action:
A. Receive presentation, open Public Hearing to receive testimony, close Public Hearing; and
B. Adopt Resolution No. 2023-28 to levy and collect assessments for Landscape Assessment District No. 41-2021 for Fiscal Year 2023/24.
Requested by: Public Works Department
7. COUNCIL CONSIDERATION:
7.1 UPDATED PROGRAM POLICIES FOR THE DIAMOND BAR HOME
IMPROVEMENT PROGRAM
Recommended Action:
A. Determine that the proposed action does not constitute a project and is therefore exempt from the California Environmental Quality Act (“CEQA”); and
B. Adopt Resolution No. 2023-29 approving the updated Program Policies for the City’s Home Improvement Program.
Requested by: Community Development Department
8. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS:
9. ADJOURNMENT:
Agenda #: 1
Meeting Date: July 18, 2023
CITY COUNCIL STUDY SESSION REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Daniel Fox, City Manager
FROM: Ryan McLean, Assistant City Manager
TITLE: AUTOMATED LICENSE PLATE READER (ALPR) SURVEILLANCE
CAMERAS
FINANCIAL IMPACT:
Flock systems are priced using a per camera subscription model. Each camera is priced at $3,000 annually for 30-day data retention or $3,300 annually for 1-year data retention (the City Attorney has advised that 1-year retention is required per state law). One-time per-camera installation costs of $150 for deployment on existing infrastructure (light poles or traffic signals) or $650 for cameras that require a new, standalone pole are applied at the time of installation. A $1,000 fee is charged for vandalism repair or replacement of damaged equipment. While there would be no new law enforcement personnel cost necessary to deploy the system, the City may see an increase in aero bureau costs resulting from stolen vehicle pursuits generated with leads from the system (LASD policy requires aero support for any vehicle pursuit).
A site analysis conducted by staff in consultation with Flock estimates that 50 cameras would provide adequate coverage of ingress and egress routes. This deployment strategy would cost a minimum of $172,500 in the first year.
BACKGROUND:
At the February 28, 2023 meeting, the City Council Public Safety Committee requested that staff prepare a presentation related to the use of Automated License Plate Reader (ALPR) surveillance systems in Diamond Bar. The matter was subsequently presented to the committee at the March 28, 2023 meeting, at which time staff was directed to prepare the item for City Council discussion. At the April 18, 2023 Study Session, the City Council discussed the matter and directed staff to return with additional information for further discussion and direction.
1 Packet Pg. 8
ALPRs are camera-based surveillance devices that capture vehicle license plate data.
This data can be used by law enforcement in a number of ways, including to monitor where a vehicle has been, identify travel patterns over time, and determine links between different vehicles. The city currently funds two Los Angeles County Sheriff’s Department (LASD) vehicles equipped with mobile ALPR technology and has access to fixed ALPR trailers that can be staged throughout town as needed.
The rise of cloud computing has reduced the cost to deploy centralized community-wide surveillance systems monitored by law enforcement agencies. New machine learning technology has expanded the scope of data collection. The latest-generation ALPR camera systems can supplement license plate data with automated collection of vehicle identifiers like make, model, color, and features like roof racks and bumper stickers and can also track pedestrians, animals, and other objects in view of the camera.
Flock Safety has emerged as the industry-leader in ALPR surveillance systems, with a growing number of local government agencies, including many cities in Southern California, deploying Flock systems. Flock systems rely on fixed-mounted cameras placed approximately 15 feet above traffic lanes on existing traffic signal and/or light poles. The cameras are powered with solar-charged batteries and use LTE cell networks to communicate with servers maintained by the provider.
Data collected is fed through a state stolen vehicle and felony warrant database. Local patrol deputies can receive real-time push notifications via mobile application when a vehicle on the database is flagged by a local ALPR camera. Deputies and authorized users can also create a “hot list” of specific vehicles of interest that may not be in the database and receive real-time notifications for those vehicles as well.
Data is maintained on cloud servers hosted by Amazon Web Services (AWS). Footage can also be downloaded and stored locally for an indefinite period. This data is searchable and can accommodate specific queries - “blue Toyota Camrys with a roof rack”, for example. Access to local systems and archived data can be shared with other law enforcement agencies with an opt-in. Flock systems do not currently collect video, use facial recognition, or intentionally capture images of a vehicle’s driver. All data collected would be the property of the City and subject to public records law.
The City would be responsible for developing and enforcing policies that govern the use of the system to ensure conformance with state law and prevent the data from being used inappropriately.
ANALYSIS:
Flock Safety surveillance systems serve as an additional investigatory tool for law enforcement agencies. Hits are generated almost exclusively on pass-through stolen vehicles originating from other areas and vehicles registered to drivers with outstanding warrants. Deputies in the field are able to respond quickly, generating arrests that may not otherwise have been made. The cameras also supplement other investigations when combined with evidence or witnesses collected at the scene of the incident. In at least one case, LASD has used Flock cameras deployed in adjacent communities to solve a stolen vehicle case originating in Diamond Bar. 1 Packet Pg. 9
The City of Walnut was an early adopter with Flock, deploying approximately 30 cameras in 2020. Since then, the system has led to the recovery of 64 stolen vehicles and the arrest of 56 individuals. At the Council’s request and to further measure the impact of the systems, staff examined 2022 data from two other Southern California LASD contract cities with Flock systems, including La Canada Flintridge and San Dimas. All data contained in this report is generated by LASD, with the caveat that there is no uniform system across stations to collect and track Flock-related arrests and leads.
City Leads/Hits Vehicles Recovered Arrests
La Canada Flintridge 20 13 1
San Dimas 9 N/A N/A
To provide further context, Attachments 1 and 2 provide summaries for total part 1 crime and total clearance rates for all three sample cities. In general, the data shows that the deployment of surveillance systems does not insulate cities from regional crime trends (all three experienced increases in total burglaries from 2021 to 2022). That said, all three sample cities with Flock systems had higher overall clearance rates than Diamond Bar.
When deliberating this issue, the Council may also wish to consider other implications, including:
• Responsibility for compliance with the Public Records Act. • Determining which individuals and agencies have access to the data. • Policy decisions about camera placement (arterials vs. residential streets and at public facilities).
• Policy decisions about near future technologies/features, including facial recognition and live video collection (Flock recently launched “Condor Live and Recorded Video).
• General privacy concerns.
Attachments:
1. 1.a Attachment 1 - Crime Stats Summary
2. 1.b Attachment 2 - Clearance Rates Summary
1 Packet Pg. 10
Part 1 Crime Statistics Summary 2020-2023
Diamond Bar
2020 2021 2022
Total Part 1 Crime 861 977 1064
Homicide 0 2 0
Rape 7 7 13
Robbery 17 18 25
Assault 38 36 54
Total Violent Crime 62 63 92
Burglary 236 221 256
Larceny 474 594 614
GTA 85 98 99
Arson 4 1 3
Total Property Crime 799 914 972
La Canada Flintridge
2020 2021 2022
Total Part 1 Crime 279 265 383
Homicide 0 0 0
Rape 3 1 2
Robbery 4 2 6
Assault 7 10 16
Total Violent Crime 14 13 24
Burglary 72 51 106
Larceny 170 190 245
GTA 20 11 6
Arson 3 0 2
Total Property Crime 265 252 359
1.a
Packet Pg. 11
San Dimas
2020 2021 2022
Total Part 1 Crime 847 805 872
Homicide 2 3 0
Rape 8 14 16
Robbery 25 19 16
Assault 49 31 60
Total Violent Crime 84 67 92
Burglary 104 122 143
Larceny 568 524 549
GTA 90 98 84
Arson 1 3 4
Total Property Crime 763 738 780
Walnut
2020 2021 2022
Total Part 1 Crime 369 468 472
Homicide 1 0 1
Rape 2 5 3
Robbery 11 11 10
Assault 25 42 21
Total Violent Crime 39 58 35
Burglary 108 83 152
Larceny 193 297 240
GTA 25 30 43
Arson 4 0 2
Total Property Crime 330 410 437
1.a
Packet Pg. 12
Clearance Rates Summary 2020-2023
Diamond Bar
2020 2021 2022
Total Clearance Rate 9% 12% 8%
Homicide N/A 100% N/C
Rape 114% 80% 92%
Robbery 35% 22% 20%
Assault 71% 103% 59%
Burglary 6% 10% 6%
Larceny 4% 7% 3%
GTA 7% 8% 3%
Arson 0% 0% 67%
La Canada Flintridge
2020 2021 2022
Total Clearance Rate 15% 14% 15%
Homicide N/A N/A N/C
Rape 100% 100% N/C
Robbery 50% 0% 50%
Assault 114% 80% 75%
Burglary 11% 25% 7%
Larceny 9% 7% 13%
GTA 15% 9% 17%
Arson 67% N/A 0%
1.b
Packet Pg. 13
San Dimas
2020 2021 2022
Total Clearance Rate 17% 10% 10%
Homicide 100% 100% N/C
Rape 150% 86% 69%
Robbery 52% 26% 50%
Assault 88% 77% 70%
Burglary 13% 6% 5%
Larceny 10% 4% 7%
GTA 1% 7% 7%
Arson 0% 0% 25%
Walnut
2020 2021 2022
Total Clearance Rate 17% 19% 13%
Homicide 100% N/A 100%
Rape 100% 80% 100%
Robbery 45% 55% 10%
Assault 88% 79% 76%
Burglary 9% 14% 6%
Larceny 9% 10% 5%
GTA 8% 7% 7%
Arson 50% 100% 0%
1.b
Packet Pg. 14
Agenda #: 5.1
Meeting Date: July 18, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CITY COUNCIL MINUTES OF THE JUNE 20, 2023 REGULAR MEETING.
STRATEGIC
GOAL: Open, Engaged & Responsive Government
RECOMMENDATION:
Approve the June 20, 2023 Regular City Council meeting minutes.
FINANCIAL IMPACT:
None.
BACKGROUND/DISCUSSION:
Minutes have been prepared and are being presented for approval.
PREPARED BY:
REVIEWED BY:
5.1 Packet Pg. 15
Attachments:
1. 5.1.a June 20, 2023 Regular City Council Minutes
5.1 Packet Pg. 16
CITY OF DIAMOND BAR
MINUTES OF THE CITY COUNCIL REGULAR MEETING
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT/MAIN AUDITORIUM 21865 COPLEY DRIVE, DIAMOND BAR, CA 91765
JUNE 20, 2023
CALL TO ORDER: Mayor Chou called the Regular City Council meeting to order at 6:30 p.m. in the South Coast Air Quality Management District Main Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Mayor Pro Tem Liu led the Pledge of Allegiance.
INVOCATION: Council Member Tye provided the Invocation.
ROLL CALL: Council Members Ruth Low, Chia Yu Teng, Steve Tye, Mayor Pro Tem Stan Liu, and Mayor Andrew
Chou
Staff Present In Person: Dan Fox, City Manager; Omar Sandoval, City Attorney; Anthony Santos, Assistant to the City Manager; Greg Gubman, Community Development Director; David Liu, Public Works Director; Ken Desforges, Information Services Director; Alfredo Estevez, Systems Administrator; Cecilia Arellano, Public Information Coordinator; Joan Cruz, Administrative Coordinator; Kristina Santana, City Clerk
Staff Present Telephonically: Hal Ghafari, Public Works Manager/Assistant City Engineer; Greg Gubman, Community Development Director; Jason Jacobsen, Finance Director; Ryan Wright, Parks and Recreation Director; Marsha Roa, Public Information Manager
Also Present In Person: Captain Stephen Tousey, LA County Sheriff’s Department, Diamond Bar/Walnut Station and Leticia Pacillas, LACFD Community Services Liaison
APPROVAL OF AGENDA: Mayor Chou approved the agenda as presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Presentation of VEZ IQ Robotics World Championship 2023 Certificates to Members of Winning Teams 3211B and 3211G.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None
3. PUBLIC COMMENTS:
Cynthia Yu, Diamond Bar Library, spoke about upcoming library programs, activities and events. Additional information is available online at www.lacountylibrary.org
C/Low congratulated Cynthia Yu on her recent appointed as the Diamond Bar Library’s permanent Community Librarian.
5.1.a
Packet Pg. 17
JUNE 20, 2023 PAGE 2 CITY COUNCIL
4. SCHEDULE OF FUTURE EVENTS: CM/Fox presented the Schedule of Future Events.
5. CONSENT CALENDAR: C/Tye moved, C/Low seconded, to approve the Consent Calendar as presented. Motion carried 5-0 by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Low, Teng, Tye, MPT/Liu, M/Chou
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
5.1 APPROVED CITY COUNCIL MINUTES FOR:
5.1.a JUNE 6, 2023 REGULAR CITY COUNCIL MEETING.
5.2 RATIFIED CHECK REGISTER DATED MAY 31, 2023 THROUGH JUNE 13, 2023 TOTALING $1,500,192.04.
5.3 APPROVED THE MAY 2023 TREASURER’S STATEMENT.
5.4 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE
FIFTH AMENDMENT TO THE CONSULTING SERVICES AGREEMENT
WITH MV CHENG & ASSOCIATES, INC. FOR TEMPORARY
ACCOUNTING STAFFING SERVICES THROUGH JANUARY 31, 2024.
5.5 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE
FIRST AMENDMENT TO THE MAINTENANCE SERVICES
AGREEMENT WITH WOODS MAINTENANCE SERVICES, INC. (DBA
GRAFFITI CONTROL SYSTEMS) TO PROVIDE GRAFFITI ABATEMENT SERVICES THROUGH JUNE 30, 2024.
5.6 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE
SIXTH AMENDMENT TO THE CONTRACTOR SERVICES AGREEMENT
WITH NETWORK PARATRANSIT SYSTEMS FOR DIAMOND RIDE
PROGRAM SENIOR TRANSPORTATION SERVICES THROUGH JUNE
30, 2024.
5.7 APPROVED PURCHASE OF A NEW ENTERPRISE LAND
MANAGEMENT (ELM) SYSTEM, INCLUDING RELATED HARDWARE
AND IMPLEMENTATION SERVICES AS FOLLOWS:
A. APPROVED AND AUTHORIZED THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH TYLER TECHNOLOGIES TO
PROVIDE AN ENTERPRISE LAND MANAGEMENT (ELM) SYSTEM,
B. INCLUDING RELATED HARDWARE AND IMPLEMENTATION
SERVICES IN AN AMOUNT NOT-TO-EXCEED $200,000;
5.1.a
Packet Pg. 18
JUNE 20, 2023 PAGE 3 CITY COUNCIL
C. APPROVED AND AUTHORIZED THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH GO LIVE TECHNOLOGY TO
PROVIDE CONSULTING SERVICES DURING THE
IMPLEMENTATION OF THE ELM SYSTEM IN AN AMOUNT NOTTO-EXCEED $200,000; D. APPROVED AND AUTHORIZED THE CITY MANAGER TO SEEK
COMPETITIVE BIDS AND PURCHASE TWO (2) SERVERS
REQUIRED FOR THE ELM SYSTEM IN AN AMOUNT NOT-TOEXCEED $50,000; AND, E. APPROVED A CONTINGENCY AMOUNT OF $108,483 FOR
CHANGE ORDERS, IF ANY, TO BE APPROVED BY THE CITY
MANAGER, RELATED TO THE ELM SYSTEM PROJECT
IMPLEMENTATION.
5.8 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN A
MAINTENANCE SERVICES AGREMENT WITH AMERICOMP GROUP
IMAGING, LLC FOR PRINTER MAINTENANCE SERVICES AND
TONERS THROUGH JUNE 30, 2028.
5.9 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN A
PROFESSIONAL SERVICES AGREEMENT WITH WESTERN AUDIO
VISUAL & SECURITY FOR CONFIGURATION AND INSTALLATION
SERVICES, SECURITY CAMERAS AND RELATED EQUIPMENT, FOR
A NEW VERKADA SECURITY CAMERA SYSTEM AT THE DIAMOND
BAR CENTER.
5.10 APPROVED DECLARATION TO LEVY ASSESSMENTS FOR
LANDSCAPE ASSESSMENT DISTRICT NOS. 38, 39-2022 AND 41-2021 AS FOLLOWS:
A. ADOPTED RESOLUTION NO. 2023-21 (NO. 38) DECLARING THE CITY’S INTENTION TO LEVY AND COLLECT ASSESSMENT FOR
LANDSCAPE ASSESSMENT DISTRICT NO. 38 AND DIRECTING
STAFF TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR
THE JULY 18, 2023 REGULAR MEETING;
B. ADOPTED RESOLUTION NO. 2023-22 (NO. 39-2022) DECLARING THE CITY’S INTENTION TO LEVY AND COLLECT ASSESSMENTS
FOR LANDSCAPE ASSESSMENT DISTRICT NO. 39-2022 AND
DIRECTING STAFF TO ADVERTISE THE PUBLIC HEARING TO BE
SET FOR THE JULY 18, 2023 REGULAR MEETING; AND,
C. ADOPTED RESOLUTION NO. 2023-23 (NO. 41-2021) DECLARING THE CITY’S INTENTION TO LEVY AND COLLECT ASSESSMENTS
FOR LANDSCAPE ASSESSMENT DISTRICT NO. 41-2021 AND
DIRECTING STAFF TO ADVERTISE THE PUBLIC HEARING TO BE
5.1.a
Packet Pg. 19
JUNE 20, 2023 PAGE 4 CITY COUNCIL
SET FOR THE JULY 18, 2023 REGULAR MEETING.
5.11 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE
CONSULTING SERVICES AGREEMENT WITH PRINCE GLOBAL
SOLUTIONS, LLC FOR FEDERAL ADVOCACY SERVICES THROUGH
JUNE 30, 2024.
5.12 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE
FOURTH AMENDMENT TO THE MAINTENANCE SERVICES
AGREEMENT WITH TRANE U.S. INC. FOR MECHANICAL AND
BUIDING AUTOMATION SYSTEM PREVENTATIVE MAINTENANCE
AND REPAIR SERVICES THROUGH JUNE 30, 2024.
5.13 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE
FIRST AMENDMENT TO THE ROAD MAINTENANCE SERVICES
AGREEMENT WITH CT&T CONCRETE PAVING, INC. FOR
MAINTENANCE SERVICES THROUGH JUNE 30, 2024.
5.14 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE
SECOND AMENDMENT TO THE MAINTENANCE SERVICES
AGREEMENT WITH PARKWOOD LANDSCAPE MAINTENANCE, INC.
THROUGH JUNE 30, 2024.
5.15 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE
FIRST AMENDMENT TO THE MAINTENANCE SERVICES
AGREEMENT WITH MCE CORPORATION THROUGH JUNE 30, 2024.
5.16 ADOPTED RESOLUTION NO. 2023-24 AUTHORIZING PARTICIPATION
IN THE NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE
TO PURCHASE JANITORIAL SUPPLIES FOR CITY FACILITIES IN THE NOT-TO-EXCEED AMOUNT OF $65,000 FOR FISCAL YEAR 2023-2024.
5.17 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE
SECOND AMENDMENT TO THE MAINTENANCE SERVICES
AGREEMENT WITH GUARANTEED JANITORIAL SERVICE, INC. FOR
JANITORIAL SERVICE FOR A ONE-YEAR EXTENSION THROUGH
JUNE 30, 2024.
5.18 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE
FOURTH AMENDMENT TO THE MAINTENANCE SERVICES
AGREEMENT WITH WEST COAST ARBORISTS, INC. FOR TREE
MAINTENANCE SERVICES THROUGH JUNE 30, 2024.
5.19 APPROVED AND AUTHORIZED THE DIRECTOR OF PUBLIC
WORKS/CITY ENGINEER, TO FILE THE NOTICE OF COMPLETION
FOR THE CITYWIDE BUS SHELTER REPLACEMENT PROGRAM CIP
PROJECT #T122300.
5.1.a
Packet Pg. 20
JUNE 20, 2023 PAGE 5 CITY COUNCIL
5.20 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE CONSULTING SERVICES AGREEMENT WITH JOHN L. HUNTER &
ASSOCIATES, INC. FOR MUNICIPAL NATIONAL POLLUTANT
DISCHARGE ELIMINATION SYSTEM (NPDES) THROUGH JUNE 30,
2026 FOR A THREE YEAR TERM WITH OPTION TO EXTEND FOR AN
ADDITIONAL TWO YEARS IN AN ANNUAL NOT-TO-EXCEED AMOUNT
OF $74,770.
5.21 APPROVED CONSULTING SERVICES AGREEMENTS FOR ON-CALL
CIVIL ENGINEERING AND ARCHITECTURAL SERVICES THROUGH
JUNE 30, 2026 AS FOLLOWS:
A. APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN
THE CONSULTING SERVICES AGREEMENT WITH CANNON
CORPORATION FOR A THREE-YEAR TERM WITH AN OPTION TO
EXTEND FOR AN ADDITIONAL TWO YEARS, IN AN ANNUAL NOTTO-EXCEED AMOUNT OF $62,500; B. APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN
THE CONSULTING SERVICES AGREEMENT WITH HR GREEN
PACIFIC, INC. FOR A THREE-YEAR TERM WITH AN OPTION TO
EXTEND FOR AN ADDITIONAL TWO YEARS, IN AN ANNUAL NOTTO-EXCEED AMOUNT OF $62,500; C. APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN
THE CONSULTING SERVICES AGREEMENT WITH TAIT &
ASSOCIATES, INC. FOR A THREE-YEAR TERM WITH AN OPTION
TO EXTEND FOR AN ADDITIONAL TWO YEARS, IN AN ANNUAL
NOT-TO-EXCEED AMOUNT OF $50,000; AND,
D. APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN
THE CONSULTING SERVICES AGREEMENT WITH LAE &
ASSOCIATES, INC. FOR A THREE-YEAR TERM WITH AN OPTION
TO EXTEND FOR AN ADDITIONAL TWO YEARS, IN AN ANNUAL
NOT-TO-EXCEED AMOUNT OF $100,000.
5.22 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE
SIXTH AMENDMENT TO MAINTENANCE SERVICES AGREEMENT
WITH EXTERIOR PRODUCTS CORPORATION FOR EXTERIOR
DÉCOR & LIGHTING MAINTENANCE THROUGH JUNE 30, 2024.
6. PUBLIC HEARINGS: NONE
7. COUNCIL CONSIDERATION:
7.1 PARTICIPATION IN THE LOS ANGELES URBAN COUNTY
PERMANENT LOCAL HOUSING ALLOCATION (“PLHA”) PROGRAM.
5.1.a
Packet Pg. 21
JUNE 20, 2023 PAGE 6 CITY COUNCIL
CDD/Gubman presented the staff report and responded to Council Member questions and concerns.
No public comments were offered on this item.
C/Tye moved, MPT/Liu seconded to:
A. Adopt Resolution No. 2023-25 approving the City’s participation in years 1 through 3 of the Los Angeles Urban County PLHA Program identifying proposed activities for the expenditure of $649,080 in combined PLHA funding, and authorizing the City Manager to sign a reimbursable contract with the Los Angeles County Development Authority (“LACDA”); and,
B. Determine that the proposed action does not constitute a project and is therefore exempt from the California Environmental Quality Act (“CEQA”).
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Low, Teng, Tye, MPT/Liu,
M/Chou
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
8. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
C/Tye congratulated Diamond Bar Library’s new Community Librarian, Cynthia Yu for a well deserved promotion, and urged everyone to take advantage of the Sheriff’s free catalytic converter etching tomorrow from 9:00 to 11:00 a.m. at Calvary Chapel.
C/Teng congratulated Cynthia Yu on her appointment and thanked her for service to the community.
C/Low spoke about the recent public safety incident in Diamond Bar, thanked law enforcement officers for their diligence, staff for working collaboratively with law enforcement to inform residents about what was happening and residents for their cooperation. She attended the LASD Sheriff’s Academy and ALADS Awards Banquet and San Gabriel Valley Economic Partnership briefing regarding business opportunities in the State of California and the region as well as, the Hong Kong Student Alumni Association Scholarship Dinner and the Rotary Club Car Show. She encouraged everyone to enjoy Concerts in the Park at Summitridge Park and wished all a Happy July 4th.
MPT/Liu congratulated Cynthia Yu, thanked staff for the presentations, Captain Tousey for keeping the community safe and staff for keeping the community
5.1.a
Packet Pg. 22
JUNE 20, 2023 PAGE 7 CITY COUNCIL
informed. He wished everyone a Happy 4th of July, asked everyone to celebrate responsibly and looked forward to seeing everyone at Concerts in the Park.
M/Chou attended the Tres Hermanos Joint Authority Meeting that included discussion of potential ways to open trails for public access, attended a briefing with DA George Gascon together with a number of LA County Council Members and mayors, congratulated newly appointed COG Board Members, and wished his wife a Happy Birthday.
ADJOURNMENT: With no further business to conduct, Mayor Chou adjourned the Regular City Council Meeting at 7:29 p.m. to July 18, 2023 at 6:30 p.m.
Respectfully Submitted:
__________________________
Kristina Santana, City Clerk
The foregoing minutes are hereby approved this 18th day of July, 2023. __________________________
Andrew Chou, Mayor
5.1.a
Packet Pg. 23
Agenda #: 5.2
Meeting Date: July 18, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: RATIFICATION OF CHECK REGISTER DATED JUNE 14, 2023 THROUGH JULY 11, 2023 TOTALING $2,841,694.99.
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
Ratify the Check Register.
FINANCIAL IMPACT:
Expenditure of $2,841,694.99.
BACKGROUND/DISCUSSION:
The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council Meeting.
The attached check register containing checks dated June 14, 2023 through July 11, 2023 totaling $2,841,694.99 is being presented for ratification. All payments have been made in compliance with the City’s purchasing policies and procedures, and have been reviewed and approved by the appropriate departmental staff. The attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director.
PREPARED BY:
5.2 Packet Pg. 24
REVIEWED BY:
Attachments:
1. 5.2.a Check Register Affidavit 7-18-2023
2. 5.2.b Check Register 7-18-2023
5.2 Packet Pg. 25
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register including checks dated June 14, 2023 through July 11, 2023 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts:
Signed: __________________________________ Finance Supervisor Peter Samy
5.2.a
Packet Pg. 26
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 8787 6/14/2023 SOUTHERN CALIFORNIA EDISON GS-1 2838 S DBB PED - GS-1 100655 52210 $135.91 CHECK TOTAL $135.91
8846 6/14/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 717 GRAND AVE - TC-1
100655 52210 $120.17
CHECK TOTAL $120.17
8847 6/14/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 20781 PATHFINDER RD - TC-1
100655 52210 $161.34
CHECK TOTAL $161.34
8848 6/14/2023 SOUTHERN CALIFORNIA EDISON GS-1 23331 GOLDEN SPRINGS PED - GS1100655 52210 $107.40 CHECK TOTAL $107.40
8849 6/14/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 2746 BREA CANYON BPED - LS-3
100655 52210 $44.09
CHECK TOTAL $44.09
8850 6/14/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 3564 S BREA CANYON BPED - LS-3
100655 52210 $30.08
CHECK TOTAL $30.08
8851 6/14/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 21250 GOLDEN SPRINGS PED - TC-1
100655 52210 $101.13
CHECK TOTAL $101.13
8852 6/20/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 801 S LEMON/VARIOUS - TC-1
100655 52210 $839.96
CHECK TOTAL $839.96
8853 6/20/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 1611 S BREA CANYON - TC-1
100655 52210 $88.62
CHECK TOTAL $88.62
8854 6/20/2023 SOUTHERN CALIFORNIA EDISON GS-1 - 1215 S BREA CANYON - GS-1 100655 52210 $116.58 CHECK TOTAL $116.58
8855 6/20/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 1450 BRIDGEGATE/VARIOUS - TC-1
100655 52210 $483.33
CHECK TOTAL $483.33
8856 6/20/2023 SOUTHERN CALIFORNIA EDISON 21208 WASHINGTON (05.10.23 -
06.08.23) FY 22-23
100630 52210 $35.14
5.2.b
Packet Pg. 27
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $35.14
8858 6/21/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - BREA CYN/FALLOWFIELD, ETC - TC-1
100655 52210 $216.56
CHECK TOTAL $216.56
8859 6/21/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 21010 WASHINGTON AVE - TC-1
100655 52210 $111.76
CHECK TOTAL $111.76
8860 6/22/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 1798 DBB/22566 GLDN SPRGS - TC-1
100655 52210 $294.81
CHECK TOTAL $294.81
8861 6/23/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE
06/23/2023
238 21118 $5.50
6/23/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE
06/23/2023
239 21118 $5.50
6/23/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE
06/23/2023
241 21118 $5.50
6/23/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE
06/23/2023
207 21118 $12.68
6/23/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE
06/23/2023
250 21118 $30.13
6/23/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE
06/23/2023
206 21118 $46.04
6/23/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE
06/23/2023
100 21118 $1,708.64
CHECK TOTAL $1,813.99
8862 6/23/2023 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
06/23/2023
225 21109 $28.37
6/23/2023 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
06/23/2023
239 21109 $103.86
6/23/2023 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
06/23/2023
241 21109 $103.86
6/23/2023 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
06/23/2023
201 21109 $123.97
5.2.b
Packet Pg. 28
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 6/23/2023 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
06/23/2023
238 21109 $207.70
6/23/2023 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
06/23/2023
206 21109 $261.66
6/23/2023 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
06/23/2023
250 21109 $296.69
6/23/2023 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
06/23/2023
207 21109 $317.24
6/23/2023 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
06/23/2023
100 21109 $13,258.51
CHECK TOTAL $14,701.86
8863 6/23/2023 CALPERS PENSION CONTRIBUTION 6/3/23-6/16/23 & 6/1-6/30/23
239 21110 $125.79
6/23/2023 CALPERS PENSION CONTRIBUTION 6/3/23-6/16/23
& 6/1-6/30/23
241 21110 $125.79
6/23/2023 CALPERS PENSION CONTRIBUTION 6/3/23-6/16/23
& 6/1-6/30/23
225 21110 $205.53
6/23/2023 CALPERS PENSION CONTRIBUTION 6/3/23-6/16/23
& 6/1-6/30/23
238 21110 $209.11
6/23/2023 CALPERS PENSION CONTRIBUTION 6/3/23-6/16/23
& 6/1-6/30/23
201 21110 $322.94
6/23/2023 CALPERS PENSION CONTRIBUTION 6/3/23-6/16/23
& 6/1-6/30/23
207 21110 $558.22
6/23/2023 CALPERS PENSION CONTRIBUTION 6/3/23-6/16/23
& 6/1-6/30/23
206 21110 $869.51
6/23/2023 CALPERS PENSION CONTRIBUTION 6/3/23-6/16/23
& 6/1-6/30/23
250 21110 $1,382.71
6/23/2023 CALPERS PENSION CONTRIBUTION 6/3/23-6/16/23
& 6/1-6/30/23
100 21110 $36,601.69
CHECK TOTAL $40,401.29
8864 6/27/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 553 N DBB/VARIOUS - TC-1
100655 52210 $1,404.62
CHECK TOTAL $1,404.62
8865 6/27/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 22805 GOLDEN SPRNGS/VARIOUS TC-1
100655 52210 $3,685.77
5.2.b
Packet Pg. 29
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $3,685.77
8866 6/27/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 809 S DBB - TC-1 100655 52210 $119.40 CHECK TOTAL $119.40
8867 6/27/2023 SOUTHERN CALIFORNIA EDISON 21810 COPLEY (05.12.23 - 06.12.23) FY 22-23
100620 52210 $14,752.20
CHECK TOTAL $14,752.20
8868 6/27/2023 AIMTD LLC TRAFFIC COUNTS -
LYCOMING/NORTHAMPTON AREA
100615 54400 $897.00
CHECK TOTAL $897.00
8869 6/27/2023 AMERICOMP GROUP TONER FOR PRINTERS 100230 51200 $1,632.28 CHECK TOTAL $1,632.28
8870 6/27/2023 ANDREW WONG STIPEND - P&R COMMISSION MEETING MAY 23
100520 52525 $45.00
CHECK TOTAL $45.00
8871 6/27/2023 ANGELA SALAMONE BAND PERFORMANCE FOR CONCERTS
6.21.23 100520 55300 $1,800.00
CHECK TOTAL $1,800.00
8872 6/27/2023 BRIAN MARTINEZ PHOTOGRAPHY SERVICES FOR SPECIAL EVENTS
100240 54900 $780.00
6/27/2023 BRIAN MARTINEZ PHOTOGRAPHY SERVICES - CONCERTS 6/21/23
100240 54900 $390.00
CHECK TOTAL $1,170.00
8873 6/27/2023 BULLSEYE TELECOM INC CITYWIDE ANALOG PHONE SERVICE - JUN 2023
100230 52200 $2,379.59
CHECK TOTAL $2,379.59
8874 6/27/2023 CALIFORNIA STATE
DISBURSEMENT UNIT
M. HAWKINS II REMIT #200000001825436
LOC #600099
100 23199 $199.03
CHECK TOTAL $199.03
8875 6/27/2023 CALIFORNIA COAST CARPET &
FLOORING INC
DBC VINYL FLOOR REPLACEMENT - FY
22-23
504510 56100 $98,593.83
CHECK TOTAL $98,593.83
8876 6/27/2023 CHICAGO TITLE COMPANY HOME IMPR PROG-LOAN POLICYHIP294-2954 RISING STAR225440 54900 $65.00 CHECK TOTAL $65.00
5.2.b
Packet Pg. 30
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 8877 6/27/2023 CIVICPLUS LLC ECONOMIC DEVELOPMENT SUBSITE 100150 54900 $5,131.55 CHECK TOTAL $5,131.55
8878 6/27/2023 COPP CONTRACTING INC AREA 2 - RES/COLL REHAB PROJ. - THRU 5/31/23
301610 56101 $56,937.50
CHECK TOTAL $56,937.50
8879 6/27/2023 CORCINO PRODUCTIONS INC VIDEOTAPING OF JUNE 14 SUMMER
CONCERT
100240 54900 $1,175.00
6/27/2023 CORCINO PRODUCTIONS INC VIDEOTAPING OF JUNE 8 TCSP PUBLIC
SCOPING WORKSHOP
100240 54900 $800.00
CHECK TOTAL $1,975.00
8880 6/27/2023 CT & T CONCRETE PAVING INC SIDEWALK & CONCRETE REPAIRS - FY 22-23
100655 55512 $3,024.60
6/27/2023 CT & T CONCRETE PAVING INC SIDEWALK & CONCRETE REPAIRS - FY 22-23
100655 55514 $85,698.50
6/27/2023 CT & T CONCRETE PAVING INC CONCRETE PARKWAY REPLACEMENT - FY 22-23
100655 55514 $6,116.00
6/27/2023 CT & T CONCRETE PAVING INC SINKHOLE REPAIR - FY 22-23 100655 55512 $4,700.51 6/27/2023 CT & T CONCRETE PAVING INC CONTRACT WITHHOLDING: 23000069 251 29004 $3,789.47 CHECK TOTAL $103,329.08
8881 6/27/2023 DAVID EVANS AND ASSOCIATES
INC
LANDSCAPE PLAN CHECK SVCS-1519
DERRINGER
100 22107 $814.00
CHECK TOTAL $814.00
8882 6/27/2023 CAROL A DENNIS MINUTE SECRETARY - T&T COMMISSION - MAY 2023
100610 54900 $100.00
6/27/2023 CAROL A DENNIS MINUTES TRANSCRIPTION FOR COUNCIL
MEETINGS IN JUNE
100140 54900 $225.00
6/27/2023 CAROL A DENNIS P&R COMMISSION MEETING MINUTES
5.25.23 100520 54900 $50.00
CHECK TOTAL $375.00
8883 6/27/2023 DEPARTMENT OF JUSTICE LIVESCAN FEES 100220 52510 $192.00 CHECK TOTAL $192.00
8884 6/27/2023 DIAMOND BAR FRIENDS OF THE
LIBRARY
2023 WINE SOIREE - SPONSORSHIP (AD
& DONATION)
101110 52600 $1,350.00
CHECK TOTAL $1,350.00
5.2.b
Packet Pg. 31
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 8885 6/27/2023 DIANA CHO & ASSOCIATES CDBG ADMN FEES-SR PROGRAM APRIL 2023
225440 54900 $318.75
CHECK TOTAL $318.75
8886 6/27/2023 DS SERVICES OF AMERICA INC BOTTLED WATER DELIVERY (MAY) FY 22- 23 100620 51200 $478.56
CHECK TOTAL $478.56
8887 6/27/2023 EDUARDO M QUINTERO BUILDING MAINTENANCE (SYCAMORE) FY 22-23
100630 52320 $6,500.00
CHECK TOTAL $6,500.00
8888 6/27/2023 EXTERIOR PRODUCTS CORP MAINTENANCE (CITY HALL) FY 22-23 100630 56116 $553.27 6/27/2023 EXTERIOR PRODUCTS CORP MAINTENANCE (CITY HALL) FY 22-23 100620 51200 $2,576.33 CHECK TOTAL $3,129.60
8889 6/27/2023 FEHR & PEERS ON-CALL TRAFFIC/VARIOUS PROJECTS - OCT 22-FEB 23
203615 54410 $3,952.36
6/27/2023 FEHR & PEERS ON-CALL TRAFFIC/VARIOUS PROJECTS - OCT 22-FEB 23
100615 54410 $7,542.00
CHECK TOTAL $11,494.36
8890 6/27/2023 GARY TOSHIHIKO BUSTEED T&T COMMISSION STIPEND - MAY 2023 100610 52525 $45.00 CHECK TOTAL $45.00
8891 6/27/2023 GATEWAY CORP CENTER ASSOC CAPITAL DISTRIBUTION & ASSOC. DUES FY 22-23 (JUN)
100620 52400 $598.92
6/27/2023 GATEWAY CORP CENTER ASSOC CAPITAL DISTRIBUTION & ASSOC. DUES FY 22-23 (JUN)
100620 51200 $700.00
6/27/2023 GATEWAY CORP CENTER ASSOC CAPITAL DISTRIBUTION & ASSOC. DUES FY 22-23 (JUN)
100620 52300 $2,000.00
CHECK TOTAL $3,298.92
8892 6/27/2023 GOVCONNECTION INC PHONE HEADSETS FOR FRONT COUNTER STAFF (2)
100230 51300 $470.30
CHECK TOTAL $470.30
8893 6/27/2023 WOODS MAINTENANCE
SERVICES INC
HOMELESS ENCAMPMENT CLEANUP -
STEEP CANYON 6/15/23
100130 54900 $10,444.73
CHECK TOTAL $10,444.73
8894 6/27/2023 HINDERLITER DE LLAMAS &
ASSOCIATES
CONTRACT SVCS - SALES TAX APRIL -
JUNE 2023
100210 54900 $481.82
5.2.b
Packet Pg. 32
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 6/27/2023 HINDERLITER DE LLAMAS &
ASSOCIATES
CONTRACT SVCS - SALES TAX APRIL -
JUNE 2023
100210 54010 $900.00
CHECK TOTAL $1,381.82
8895 6/27/2023 HONEYCOTT INC BEE REMOVAL (DBC) FY 22-23 100510 52320 $135.00 CHECK TOTAL $135.00
8896 6/27/2023 HOPSCOTCH PRESS INC DBC FEATURED AD JULY 2023 100510 52160 $450.00 CHECK TOTAL $450.00
8897 6/27/2023 HUMANE SOCIETY OF POMONA
VALLEY INC
ANIMAL CONTROL SERVICES IN MAY
2023
100340 55404 $33,885.00
CHECK TOTAL $33,885.00
8898 6/27/2023 INTEGRUS LLC RICOH COPY CHARGES - 5/19/23- 6/18/23
100230 52100 $607.31
CHECK TOTAL $607.31
8899 6/27/2023 INTERSTATE STRIPING INC HAWKWOOD NTMP PROJECT 251 29004 $487.50 CHECK TOTAL $487.50
8900 6/27/2023 JCL TRAFFIC SERVICES ROAD MAINT SUPPLIES (TRAFFIC CONES) FY 22-23
100655 51250 $4,062.45
CHECK TOTAL $4,062.45
8901 6/27/2023 JNA EVENTS SERVICES LLC SENIOR DANCE CATERING 22-23 100520 55310 $1,450.02 CHECK TOTAL $1,450.02
8902 6/27/2023 JONATHAN CHANG SUMMER DAY CAMP ENTERTAINMENT 100520 55315 $350.00 CHECK TOTAL $350.00
8903 6/27/2023 KEENAN & ASSOCIATES GROUP CONSULTING FEE - AIRBO PORTAL
100220 54900 $900.00
CHECK TOTAL $900.00
8904 6/27/2023 LA COUNTY ASSESSOR OFFICE SBF ABSTRACT - MAY 2023 100230 52314 $50.00 CHECK TOTAL $50.00
8905 6/27/2023 LANDSCAPE STRUCTURES INC PLAY EQUIPMENT (DIAMOND CANYON) FY 22-23
100630 52320 $1,668.30
CHECK TOTAL $1,668.30
8906 6/27/2023 LEWIS ENGRAVING INC CITY TILE 100140 52140 $26.96 CHECK TOTAL $26.96
5.2.b
Packet Pg. 33
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 8907 6/27/2023 LIZA G MONTIEL SENIOR DANCE DJ SERVICES 22-23 100520 55310 $350.00 CHECK TOTAL $350.00
8908 6/27/2023 MANISHA SULAKHE T&T COMMISSION STIPEND - MAY 2023 100610 52525 $45.00 CHECK TOTAL $45.00
8909 6/27/2023 MARSHA ROA SUPPLIES FOR RETIREMENT LUNCHEON 100610 52410 $50.82 CHECK TOTAL $50.82
8910 6/27/2023 MARTIN HOLGUIN INSTRUCTOR PAYMENT - MAGICIANWS23100520 55320 $180.00 CHECK TOTAL $180.00
8911 6/27/2023 RICK RAYMOND MATTIE MEETING AV ASSISTANCE 100240 54900 $285.00 CHECK TOTAL $285.00
8912 6/27/2023 MCE CORPORATION LANDSCAPE MAINT LLAD'S 38, 39, 41 (MAY) FY 22-23
241641 55524 $4,922.61
6/27/2023 MCE CORPORATION LANDSCAPE MAINT LLAD'S 38, 39, 41 (MAY) FY 22-23
239639 55524 $12,173.54
6/27/2023 MCE CORPORATION LANDSCAPE MAINT LLAD'S 38, 39, 41 (MAY) FY 22-23
238638 55524 $14,806.30
6/27/2023 MCE CORPORATION ROAD MAINTENANCE (MAY) FY 22-23 201655 55530 $284.92 6/27/2023 MCE CORPORATION ROAD MAINTENANCE (MAY) FY 22-23 100655 55530 $4,164.44 6/27/2023 MCE CORPORATION ROAD MAINTENANCE (MAY) FY 22-23 100655 55528 $9,293.15 CHECK TOTAL $45,644.96
8913 6/27/2023 MDJ MANAGEMENT CITY HALL JANITOR'S CLOSET REHAB - FY 22-23
100620 52320 $15,740.54
CHECK TOTAL $15,740.54
8914 6/27/2023 MERCURY DISPOSAL SYSTEMS
INC
HHW PICK UP FROM ACE HARDWARE
JUNE 2023
250170 55000 $1,099.55
CHECK TOTAL $1,099.55
8915 6/27/2023 NATIONAL TRENCH SAFETY INC EQUIPMENT RENTAL (K-RAILS) FY 22-23 100655 52300 $455.52 CHECK TOTAL $455.52
8916 6/27/2023 NETWORK PARATRANSIT SYSTEMS
INC
FY2022-23 DIAMOND RIDE SR/DISABLED
TRANS MAY 2023
206650 55560 $15,725.03
CHECK TOTAL $15,725.03
5.2.b
Packet Pg. 34
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 8917 6/27/2023 OCCUPATIONAL HEALTH
CENTERS OF CALIFORNIA
PRE-EMPLOYMENT PHYSICAL FEES 100220 52510 $270.00
6/27/2023 OCCUPATIONAL HEALTH
CENTERS OF CALIFORNIA
PRE-EMPLOYMENT PHYSICAL FEES 100220 52510 $320.00
6/27/2023 OCCUPATIONAL HEALTH
CENTERS OF CALIFORNIA
PRE-EMPLOYMENT PHYSICAL FEES 100220 52510 $69.00
CHECK TOTAL $659.00
8918 6/27/2023 ONE TIME PAY VENDOR ANNA KANG FACILITY DEPOSIT REFUND 100 20202 $100.00 CHECK TOTAL $100.00
8919 6/27/2023 ONE TIME PAY VENDOR CHRIS GEMILANG FACILITY DEPOSIT REFUND 100 20202 $1,000.00 CHECK TOTAL $1,000.00
8920 6/27/2023 ONE TIME PAY VENDOR DANNY MARTINEZ FACILITY DEPOSIT REFUND 100 20202 $200.00 CHECK TOTAL $200.00
8921 6/27/2023 ONE TIME PAY VENDOR ELLEN IYASU FACILITY DEPOSIT REFUND 100 20202 $200.00 CHECK TOTAL $200.00
8922 6/27/2023 ONE TIME PAY VENDOR ESBEIDI ECHEVARRIA FACILITY DEPOSIT REFUND 100 20202 $1,000.00 CHECK TOTAL $1,000.00
8923 6/27/2023 ONE TIME PAY VENDOR FIRST CLASS EVENTS FACILITY REFUND 100 20202 $1,330.00 6/27/2023 ONE TIME PAY VENDOR FIRST CLASS EVENTS FACILITY DEPOSIT REFUND 100 20202 $1,150.00 CHECK TOTAL $2,480.00
8924 6/27/2023 ONE TIME PAY VENDOR FIRST CLASS EVENTS FACILITY DEPOSIT REFUND 100 20202 $1,150.00 CHECK TOTAL $1,150.00
8925 6/27/2023 ONE TIME PAY VENDOR FIRST CLASS EVENTS FACILITY DEPOSIT REFUND 100 20202 $364.20 CHECK TOTAL $364.20
8926 6/27/2023 ONE TIME PAY VENDOR JAKIE RANGEL FACILITY DEPOSIT REFUND 100 20202 $1,250.00 CHECK TOTAL $1,250.00
8927 6/27/2023 ONE TIME PAY VENDOR JOSEFINA CRUZ RECREATION PROGRAM REFUND 100 20202 $90.00 CHECK TOTAL $90.00
8928 6/27/2023 ONE TIME PAY VENDOR KIMBERLY WANG FACILITY DEPOSIT REFUND 100 20202 $722.50 CHECK TOTAL $722.50
5.2.b
Packet Pg. 35
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 8929 6/27/2023 ONE TIME PAY VENDOR MARIE KUSDONO FACILITY DEPOSIT REFUND 100 20202 $200.00 CHECK TOTAL $200.00
8930 6/27/2023 ONE TIME PAY VENDOR MICHAEL WONG RECREATION PROGRAM REFUND 100 20202 $175.00 6/27/2023 ONE TIME PAY VENDOR MICHAEL WONG RECREATION PROGRAM REFUND 100 20202 $365.00 CHECK TOTAL $540.00
8931 7/6/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 2201 DBB - LS-2 100655 52210 $94.09 CHECK TOTAL $94.09
8932 6/27/2023 ONE TIME PAY VENDOR NANCY GOMEZ FACILITY DEPOSIT REFUND 100 20202 $1,350.00 CHECK TOTAL $1,350.00
8933 6/27/2023 ONE TIME PAY VENDOR PACIFIC CREST YOUTH
ARTS ORGANIZATION
FACILITY DEPOSIT REFUND 100 20202 $1,280.00
CHECK TOTAL $1,280.00
8934 6/27/2023 ONE TIME PAY VENDOR ANTHONY SANTOS REIMB-SHELTER COMMAND POST 6/19/23
100350 51200 $19.92
CHECK TOTAL $19.92
8935 6/27/2023 ONE TIME PAY VENDOR DANNETTE ALLEN REIMB - LASERFICHE ANNUAL CONF 100130 52415 $87.53 CHECK TOTAL $87.53
8936 6/27/2023 ONE TIME PAY VENDOR REBECCA SIU POSTAGE - PRIORITY MAIL 100140 52170 $9.65 CHECK TOTAL $9.65
8937 6/27/2023 OUTDOOR CREATIONS INC SYCAMORE PARK RECYCLING BINS - FY 22-23
254180 51300 $3,775.03
6/27/2023 OUTDOOR CREATIONS INC SYCAMORE PARK RECYCLING BINS - FY 22-23
250170 56116 $8,330.20
CHECK TOTAL $12,105.23
8938 6/27/2023 PARKWOOD LANDSCAPE
MAINTENANCE INC
ADDL' LANDSCAPE MAINT (PARK
ENHANCEMENTS) FY 22-23
100510 52320 $5,000.00
6/27/2023 PARKWOOD LANDSCAPE
MAINTENANCE INC
ADDL' LANDSCAPE MAINT (PARK
ENHANCEMENTS) FY 22-23
100630 52320 $12,575.00
CHECK TOTAL $17,575.00
8939 6/27/2023 PREMIER PAVING INC PARKING LOT SEAL COAT (CITY PARKS) FY 22-23
100655 55512 $35,665.00
CHECK TOTAL $35,665.00
5.2.b
Packet Pg. 36
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 8940 6/27/2023 PROTECTION ONE INC BURGLAR ALARM (CITY HALL) FY 22-23 100620 52320 $41.74 CHECK TOTAL $41.74
8941 6/27/2023 PUBLIC STORAGE #23051 PARKS & RECREATION STORAGE OFFSITE UNITS100520 52302 $757.00 6/27/2023 PUBLIC STORAGE #23051 PARKS & RECREATION STORAGE OFFSITE UNITS100520 52302 $722.00 CHECK TOTAL $1,479.00
8942 6/27/2023 RAPHAEL H PLUNKETT T&T COMMISSION STIPEND - MAY 2023 100610 52525 $45.00 CHECK TOTAL $45.00
8943 6/27/2023 REINBERGER CORPORATION BUSINESS CARDS 100140 52110 $346.02 CHECK TOTAL $346.02
8944 6/27/2023 RICARDO MOJICA SENIOR RESOURCE DAY 22-23 100520 55310 $700.00 CHECK TOTAL $700.00
8945 6/27/2023 ROMULO T MORALES T&T COMMISSION STIPEND - MAY 2023 100610 52525 $45.00 CHECK TOTAL $45.00
8946 6/27/2023 ROSS CREATIONS SOUND SERVICES FOR CONCERT ON
6.14.2023
100520 55300 $1,585.00
6/27/2023 ROSS CREATIONS SOUND SERVICES FOR CONCERTS IN
6.21.2023
100520 55300 $1,585.00
CHECK TOTAL $3,170.00
8947 6/27/2023 SAMAN MAHMOOD STIPEND - P&R COMMISSION MEETING MAY 23
100520 52525 $45.00
CHECK TOTAL $45.00
8948 6/27/2023 SANTA BARBARA
TRANSPORTATION CORP
BUS TRANSPORTATION FOR DAY CAMP
ON 6.08.2023
206520 55315 $491.87
6/27/2023 SANTA BARBARA
TRANSPORTATION CORP
BUS TRANSPORTATION FOR DAY CAMP
ON 6.9.2023
206520 55315 $529.70
6/27/2023 SANTA BARBARA
TRANSPORTATION CORP
BUS TRANSPORTATION FOR DAY CAMP
ON 6.13.2023
206520 55315 $624.29
CHECK TOTAL $1,645.86
8949 6/27/2023 SC FUELS FLEET VEHICLE FUEL (MAY) FY 22-23 502620 52330 $170.29 6/27/2023 SC FUELS FLEET VEHICLE FUEL (MAY) FY 22-23 502630 52330 $825.38 6/27/2023 SC FUELS FLEET VEHICLE FUEL (MAY) FY 22-23 502655 52330 $849.21
5.2.b
Packet Pg. 37
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 6/27/2023 SC FUELS FLEET VEHICLE FUEL (JUN) FY 22-23 502130 52330 $47.28 6/27/2023 SC FUELS FLEET VEHICLE FUEL (JUN) FY 22-23 502620 52330 $58.15 6/27/2023 SC FUELS FLEET VEHICLE FUEL (JUN) FY 22-23 502430 52330 $78.77 6/27/2023 SC FUELS FLEET VEHICLE FUEL (JUN) FY 22-23 502655 52330 $675.15 6/27/2023 SC FUELS FLEET VEHICLE FUEL (JUN) FY 22-23 502630 52330 $940.29 CHECK TOTAL $3,644.52
8950 6/27/2023 SIMPSON ADVERTISING INC REVISIONS AND PRINTING OF DBC TRIFOLD100240 54900 $521.98 6/27/2023 SIMPSON ADVERTISING INC REVISIONS AND PRINTING OF DBC TRIFOLD100520 54900 $700.00 6/27/2023 SIMPSON ADVERTISING INC DESIGN/ART WORK - ANNL FINANCIAL REPORT
100210 52110 $2,790.00
6/27/2023 SIMPSON ADVERTISING INC LAYOUT AND DESIGN OF 6-PAGE JULY
NEWSLETTER
100240 54900 $2,275.00
CHECK TOTAL $6,286.98
8951 6/27/2023 SITEIMPROVE INC ANNUAL SUBSCRIPTION FEE - 6/25/23- 6/24/24
100230 52314 $6,471.68
CHECK TOTAL $6,471.68
8952 6/27/2023 SLOAN VAZQUEZ INC WASTE HAULING CONSULTING 250170 54900 $21,160.00 CHECK TOTAL $21,160.00
8953 6/27/2023 SOCIAL VOCATIONAL SERVICES LITTER AND WEED REMOVAL R.O.W. (MAY) FY 22-23
100645 55528 $3,113.00
CHECK TOTAL $3,113.00
8954 6/27/2023 STAY GREEN INC LANDSCAPE MAINT CITY HALL (JUN) FY 22-23
100620 52320 $1,116.00
CHECK TOTAL $1,116.00
8955 6/27/2023 STEPHEN QIU STIPEND - P&R COMMISSION MEETING MAY
100520 52525 $45.00
CHECK TOTAL $45.00
8956 6/27/2023 STEVENS VU & LUNA BAND PERFORMANCE FOR CONCERTS
6.14.23 100520 55300 $1,500.00
CHECK TOTAL $1,500.00
8957 6/27/2023 STUMP FENCE CO INSTALL NEW FENCE AT DIAMOND
CANYON PK
100 29004 $1,040.00
5.2.b
Packet Pg. 38
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $1,040.00
8958 6/27/2023 SURENDRA R MEHTA T&T COMMISSION STIPEND - MAY 2023 100610 52525 $45.00 CHECK TOTAL $45.00
8959 6/27/2023 SWANK MOTION PICTURES INC MOVIE SHOWN ON 6.14.23 100520 55300 $676.00 CHECK TOTAL $676.00
8960 6/27/2023 THE COMDYN GROUP INC GIS SUPPORT - MAY-JUN 2023 100230 54900 $4,686.37 CHECK TOTAL $4,686.37
8961 6/27/2023 THE GAS COMPANY 21810 COPLEY (05.11.23 - 06.12.23) FY 22-23
100620 52215 $429.31
6/27/2023 THE GAS COMPANY 2900 BREA CANYON ROAD (HERITAGE) FY 22-23
100630 52215 $33.33
6/27/2023 THE GAS COMPANY 1600 GRAND (DBC) FY 22-23 100510 52215 $2,026.39 CHECK TOTAL $2,489.03
8962 6/27/2023 THE JAY PARTICLE LLC SUMMER DAY CAMP ENTERTAINMENT 100520 55315 $560.00 CHECK TOTAL $560.00
8963 6/27/2023 THE SAN GABRIEL VALLEY
NEWSPAPER GR
LGL AD-PC MTG 6/13/23-22307 BROKEN
TWIG
100 22107 $675.52
CHECK TOTAL $675.52
8964 6/27/2023 THE SAWDUST FACTORY SUMMER DAY CAMP EXCURSION 100520 53520 $600.00 CHECK TOTAL $600.00
8965 6/27/2023 TOLAR MANUFACTURING
COMPANY INC
INSTALLATION OF BUS
SHELTERS/GOLDEN SPRINGS DR
301610 56103 $8,750.00
6/27/2023 TOLAR MANUFACTURING
COMPANY INC
BUS SHELTER REPLACEMENT - GOLDEN
SPRINGS DR.
301610 56103 $31,218.45
CHECK TOTAL $39,968.45
8966 6/27/2023 TOWN & COUNTRY EVENT
RENTALS, LLC
TENT RENTAL FOR CONCERTS IN THE
PARK
100520 52300 $2,973.41
CHECK TOTAL $2,973.41
8967 6/27/2023 UNDERGROUND SERVICE ALERT
OF SO CA
CA STATE FEE - US DIGALERT - JUNE 2023 100615 54410 $40.45 6/27/2023 UNDERGROUND SERVICE ALERT
OF SO CA
DIGALERT - MONTHLY SERVICE - MAY
2023
100615 54410 $239.25
CHECK TOTAL $279.70
5.2.b
Packet Pg. 39
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 8968 6/27/2023 UNITED RECORDS MANAGEMENT
INC
OFF-SITE STORAGE - BACK-UP TAPES -
MAY 2023
100230 55000 $594.00
CHECK TOTAL $594.00
8969 6/27/2023 UNITED SITE SERVICES OF
CALIFORNIA INC
RESTROOM RENTALS FOR CONCERTS
6.14.23 100520 55300 $1,045.73
CHECK TOTAL $1,045.73
8970 6/27/2023 VALLEY VISTA SERVICES, INC. STREET SWEEPING SERVICES (MAY) FY 22-23
100655 55510 $10,645.32
CHECK TOTAL $10,645.32
8971 6/27/2023 VERMONT SYSTEMS INC RECTRAC UPGRADE SUPPORT - FY 22-23 100230 52314 $131.25 CHECK TOTAL $131.25
8972 6/27/2023 VIDIFLO LLC CABLE CHANNEL AV SUPPORT 100240 54900 $220.00 CHECK TOTAL $220.00
8973 6/27/2023 WALNUT VALLEY WATER DISTRICT RECYCLED (MAY) FY 22-23 238638 52220 $783.18 6/27/2023 WALNUT VALLEY WATER DISTRICT DBC WATER (MAY) FY 22-23 100510 52220 $486.48 6/27/2023 WALNUT VALLEY WATER DISTRICT DIST 41 WATER (MAY) FY 22-23 241641 52220 $4,924.55 6/27/2023 WALNUT VALLEY WATER DISTRICT CITY HALL WATER (MAY) FY 22-23 100620 52220 $871.45 6/27/2023 WALNUT VALLEY WATER DISTRICT DIST 38 WATER (MAY) FY 22-23 238638 52220 $8,024.61 6/27/2023 WALNUT VALLEY WATER DISTRICT DIST 39 WATER (MAY) FY 22-23 239639 52220 $3,673.58 6/27/2023 WALNUT VALLEY WATER DISTRICT PARKS WATER (MAY) FY 22-23 100630 52220 $19,275.05 CHECK TOTAL $38,038.90
8974 6/27/2023 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) FY 22-23 100510 51210 $294.23 6/27/2023 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) FY 22-23 100510 51210 $496.32 6/27/2023 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (HERITAGE) FY 22- 23 100630 51200 $267.79
6/27/2023 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (PARKS) FY 22-23 100630 51200 $194.54 6/27/2023 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (CITY HALL) FY 22- 23 100620 51200 $1,193.82
6/27/2023 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (CITY HALL) FY 22- 23 100620 51200 $1,604.61
CHECK TOTAL $4,051.31
5.2.b
Packet Pg. 40
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 8975 6/27/2023 WEST COAST ARBORISTS INC TREE MAINT GRID 39 (5.16.23 - 05.31.23) FY 22-23
239639 55522 $8,143.20
6/27/2023 WEST COAST ARBORISTS INC CITYWIDE TREE MAINT (05.16.23 -
05.31.23) FY 22-23
100645 55522 $40,282.50
CHECK TOTAL $48,425.70
8976 6/27/2023 WISCONSIN QUICK LUBE INC VEHICLE MAINT (LIC #1338159) FY 22-23 502620 52312 $76.58 CHECK TOTAL $76.58
8977 6/27/2023 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SVCS - COMM SVCS MAY 2023 100120 54020 $258.00
6/27/2023 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SVCS - P/WORKS MAY 2023 100120 54020 $1,393.20
6/27/2023 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SVCS - I.T. MAY 2023 100120 54020 $129.00
6/27/2023 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SVCS - H/R MAY 2023 100120 54020 $722.40
6/27/2023 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SVCS - CITY COUNCIL MAY 2023 100120 54020 $1,960.80 6/27/2023 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SVCS - CITY MANAGER MAY
2023
100120 54020 $1,960.80
6/27/2023 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SVCS - D/B VILLAGE HOA MAY
2023
100120 54020 $232.20
6/27/2023 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SVCS - COMM DEV MAY 2023 100 22107 $283.80
6/27/2023 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SVCS - COMM DEV MAY 2023 100120 54020 $18,808.20
CHECK TOTAL $25,748.40
8978 6/27/2023 YUNEX LLC TS MAINTENANCE - MAY 2023 207650 55536 $5,420.00 CHECK TOTAL $5,420.00
8979 6/27/2023 ZACHARY SHIMOKAWA PHOTOGRAPHY SERVICES 100240 54900 $3,450.00 CHECK TOTAL $3,450.00
8980 7/6/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - DBB N/W @ TEMPLE - TC-1
100655 52210 $112.81
CHECK TOTAL $112.81
8981 7/6/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1 DBB/TEMPLE - LS-2 100655 52210 $133.87 CHECK TOTAL $133.87
5.2.b
Packet Pg. 41
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 8982 7/6/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21615 GATEWAY CENTER - LS-2
100655 52210 $94.09
CHECK TOTAL $94.09
8983 7/6/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 3798 S BREA CYN RD - LS-2
100655 52210 $70.57
CHECK TOTAL $70.57
8984 7/6/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1003 GOLDEN SPRINGS - LS-2
100655 52210 $123.73
CHECK TOTAL $123.73
8985 7/6/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - BREA CYN/FALLOWFIELD - LS-2
100655 52210 $93.30
CHECK TOTAL $93.30
8986 7/6/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 3201 S DBB - LS-2 100655 52210 $141.11 CHECK TOTAL $141.11
8987 7/6/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21010 WASHINGTON AVE. - LS-2
100655 52210 $111.98
CHECK TOTAL $111.98
8988 7/6/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 24230 GOLDEN SPRINGS DR - LS-2
100655 52210 $89.26
CHECK TOTAL $89.26
8989 7/6/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1798 DBB/22566 GOLDEN SPRNGS - LS2
100655 52210 $210.90
CHECK TOTAL $210.90
8990 7/6/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21250 GOLDEN SPRINGS - LS-2
100655 52210 $94.09
CHECK TOTAL $94.09
8991 7/6/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21325 PATHFINDER RD - LS-2
100655 52210 $257.35
CHECK TOTAL $257.35
8993 7/6/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 22805 GOLDEN SPRINGS - LS-2
100655 52210 $117.60
CHECK TOTAL $117.60
8994 7/6/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - VARIOUS LS-1 100655 52210 $2,236.14 CHECK TOTAL $2,236.14
5.2.b
Packet Pg. 42
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 8995 7/6/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1025 BREA CANYON TC1 - LS-2
100655 52210 $149.38
CHECK TOTAL $149.38
8998 7/7/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE
07/07/2023
238 21118 $4.81
7/7/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE
07/07/2023
239 21118 $4.81
7/7/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE
07/07/2023
241 21118 $4.81
7/7/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE
07/07/2023
207 21118 $13.82
7/7/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE
07/07/2023
250 21118 $29.48
7/7/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE
07/07/2023
206 21118 $47.89
7/7/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE
07/07/2023
100 21118 $1,708.37
CHECK TOTAL $1,813.99
8999 7/7/2023 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
07/07/2023
239 21109 $186.26
7/7/2023 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
07/07/2023
241 21109 $186.26
7/7/2023 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
07/07/2023
238 21109 $290.10
7/7/2023 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
07/07/2023
201 21109 $499.01
7/7/2023 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
07/07/2023
225 21109 $537.43
7/7/2023 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
07/07/2023
207 21109 $544.59
7/7/2023 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
07/07/2023
206 21109 $1,848.98
5.2.b
Packet Pg. 43
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 7/7/2023 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
07/07/2023
250 21109 $2,179.57
7/7/2023 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
07/07/2023
100 21109 $55,837.14
CHECK TOTAL $62,109.34
9000 7/7/2023 CALPERS PENSION CONTRIBUTION FOR PERIOD
06/17/23-06/30/23
239 21110 $121.07
7/7/2023 CALPERS PENSION CONTRIBUTION FOR PERIOD
06/17/23-06/30/23
241 21110 $121.07
7/7/2023 CALPERS PENSION CONTRIBUTION FOR PERIOD
06/17/23-06/30/23
238 21110 $204.39
7/7/2023 CALPERS PENSION CONTRIBUTION FOR PERIOD
06/17/23-06/30/23
225 21110 $215.10
7/7/2023 CALPERS PENSION CONTRIBUTION FOR PERIOD
06/17/23-06/30/23
201 21110 $322.93
7/7/2023 CALPERS PENSION CONTRIBUTION FOR PERIOD
06/17/23-06/30/23
207 21110 $549.06
7/7/2023 CALPERS PENSION CONTRIBUTION FOR PERIOD
06/17/23-06/30/23
206 21110 $748.32
7/7/2023 CALPERS PENSION CONTRIBUTION FOR PERIOD
06/17/23-06/30/23
250 21110 $1,371.46
7/7/2023 CALPERS PENSION CONTRIBUTION FOR PERIOD
06/17/23-06/30/23
100 21110 $36,383.65
CHECK TOTAL $40,037.05
9001 7/7/2023 PERS HEALTH HEALTH INSURANCE PREMIUM JULY 2023 239 21106 $191.97 7/7/2023 PERS HEALTH HEALTH INSURANCE PREMIUM JULY 2023 241 21106 $191.97 7/7/2023 PERS HEALTH HEALTH INSURANCE PREMIUM JULY 2023 100220 50062 $205.16 7/7/2023 PERS HEALTH HEALTH INSURANCE PREMIUM JULY 2023 201 21106 $333.54 7/7/2023 PERS HEALTH HEALTH INSURANCE PREMIUM JULY 2023 238 21106 $383.90 7/7/2023 PERS HEALTH HEALTH INSURANCE PREMIUM JULY 2023 225 21106 $444.08 7/7/2023 PERS HEALTH HEALTH INSURANCE PREMIUM JULY 2023 206 21106 $606.56 7/7/2023 PERS HEALTH HEALTH INSURANCE PREMIUM JULY 2023 250 21106 $1,088.57 7/7/2023 PERS HEALTH HEALTH INSURANCE PREMIUM JULY 2023 207 21106 $1,193.87
5.2.b
Packet Pg. 44
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 7/7/2023 PERS HEALTH HEALTH INSURANCE PREMIUM JULY 2023 105220 50048 $1,510.00 7/7/2023 PERS HEALTH HEALTH INSURANCE PREMIUM JULY 2023 100 21106 $52,888.95 CHECK TOTAL $59,038.57
9002 7/11/2023 4IMPRINT INC REUSABLE WATER BOTTLES 250170 51200 $1,780.49 CHECK TOTAL $1,780.49
9003 7/11/2023 AARON STANLEY TALALAY INSTRUCTOR PAYMENT - PICKLEBALL - SUM 23
100520 55320 $535.50
CHECK TOTAL $535.50
9004 7/11/2023 AARP AARP INSTRUCTION 100520 55310 $100.00 CHECK TOTAL $100.00
9005 7/11/2023 ABOUND FOOD CARE CITY COUNCIL APPROVED-FOOD
RECOVERY SERVICES
250170 54900 $1,632.35
CHECK TOTAL $1,632.35
9006 7/11/2023 AFLAC SUPP INSURANCE PREMIUM JUNE 2023 201 21117 $6.02 7/11/2023 AFLAC SUPP INSURANCE PREMIUM JUNE 2023 207 21117 $39.57 7/11/2023 AFLAC SUPP INSURANCE PREMIUM JUNE 2023 250 21117 $55.17 7/11/2023 AFLAC SUPP INSURANCE PREMIUM JUNE 2023 206 21117 $95.92 7/11/2023 AFLAC SUPP INSURANCE PREMIUM JUNE 2023 100 21117 $1,333.06 CHECK TOTAL $1,529.74
9007 7/11/2023 ALL CITY MANAGEMENT
SERVICES INC
CROSSING GUARD SERVICES - 4/16/23-
4/29/23
100310 55412 $14,073.60
CHECK TOTAL $14,073.60
9008 7/11/2023 ALLIANT INSURANCE SERVICES
INC
INSURANCE FOR SUMMER PAPER
SHREDDING EVENTS
250170 57220 $438.00
7/11/2023 ALLIANT INSURANCE SERVICES
INC
ACIP CRIME RENEWAL - FY 23/24 501220 57200 $2,085.00
CHECK TOTAL $2,523.00
9009 7/11/2023 ANUVU OPERATIONS LLC (FKA
GLOAL EAGLE OPCO LLC)
MOVIE FOR 7.5.23 100520 55300 $475.00
CHECK TOTAL $475.00
9010 7/11/2023 ARAMARK UNIFORM & CAREER
APPAREL GROUP INC
STAFF SHIRTS (PARKS & FACILITIES) FY22-
23 100630 51200 $216.72
5.2.b
Packet Pg. 45
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $216.72
9011 7/11/2023 NAILA ASAD BARLAS STIPEND-PC MTG 5/23/23 100410 52525 $65.00 7/11/2023 NAILA ASAD BARLAS STIPEND-PC MTG 6/13/23 100410 52525 $65.00 CHECK TOTAL $130.00
9012 7/11/2023 BARR & CLARK INC CDBG HIP 293 PROJ-ASBESTOS ABATEMENT-21233 BRONCO
225440 54900 $550.00
7/11/2023 BARR & CLARK INC CDBG HIP293 PROJ-21233 BRONCO 225440 54900 $585.00 7/11/2023 BARR & CLARK INC CDBG HIP294 PROJ-2954 RISING STARASBESTOS ABATEMENT225440 54900 $585.00 7/11/2023 BARR & CLARK INC CDBG HIP294 PROJ-2954 RISING STARASBESTOS INSPECT225440 54900 $550.00 7/11/2023 BARR & CLARK INC CDBG HIP294 PROJ-2954 RISING STARASBESTOS INSPECT225440 54900 $550.00 CHECK TOTAL $2,820.00
9013 7/11/2023 ROBYN A BECKWITH INDOOR PLANT MAINTENANCE (JUNE) FY22-23
100510 55300 $107.00
7/11/2023 ROBYN A BECKWITH INDOOR PLANT MAINTENANCE (JUNE) FY22-23
100630 52320 $139.00
7/11/2023 ROBYN A BECKWITH INDOOR PLANT MAINTENANCE (JUNE) FY22-23
100620 52320 $364.00
CHECK TOTAL $610.00
9014 7/11/2023 JOHN E BISHOP INSTRUCTOR PAYMENT - MARTIAL ARTS - WS 23
100520 55320 $240.00
CHECK TOTAL $240.00
9015 7/11/2023 BRIAN MARTINEZ PHOTOGRAPHY CONCERTS 7/5/23 100240 52130 $390.00 CHECK TOTAL $390.00
9016 7/11/2023 CALIFORNIA STATE
DISBURSEMENT UNIT
M. HAWKINS II REMIT #200000001825436
LOC #600099
100 23199 $192.86
CHECK TOTAL $192.86
9017 7/11/2023 CALIFORNIA CONTRACT CITIES
ASSOCIATION
MEMBERSHIP DUES FY 2023/2024 100130 52400 $6,100.00
CHECK TOTAL $6,100.00
9018 7/11/2023 CALIFORNIA JPIA ANNL CONTRIBUTION FY 23/24 100 21112 $160,770.00 7/11/2023 CALIFORNIA JPIA ANNL CONTRIBUTION FY 23/24 501220 57210 $539,396.00
5.2.b
Packet Pg. 46
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 7/11/2023 CALIFORNIA JPIA ALL RISK PROPERTY INS PROG FY 23/24 501220 57202 $64,053.00 CHECK TOTAL $764,219.00
9019 7/11/2023 CANNON CORPORATION PLAN CHECKS - LAND DEV - THRU MAY 2023
100 22109 $48.50
7/11/2023 CANNON CORPORATION PLAN CHECKS - LAND DEV - THRU MAY 2023
100 22109 $172.25
7/11/2023 CANNON CORPORATION PLAN CHECKS - ON-CALL ENGR - THRU MAY 2023
100615 54420 $534.63
CHECK TOTAL $755.38
9020 7/11/2023 CHICAGO TITLE COMPANY CDBG HIP293 PROJ-21233 BRONCOTITLE RECORDING FEES225440 54900 $109.00 CHECK TOTAL $109.00
9021 7/11/2023 COCO SUTZE CHENG INSTRUCTOR PAYMENT - FITNESS - SUM 23 100520 55320 $96.00
CHECK TOTAL $96.00
9022 7/11/2023 CODING MINDS INC INSTRUCTOR PAYMENT - COMPUTERS - SUM 23
100520 55320 $423.00
CHECK TOTAL $423.00
9023 7/11/2023 CORCINO PRODUCTIONS INC VIDEOTAPING OF JUNE 22, 2023
CONCERT IN THE PARK
100240 54900 $1,175.00
7/11/2023 CORCINO PRODUCTIONS INC VIDEOTAPING OF JUNE 28 CONCERT IN
THE PARK
100240 54900 $1,175.00
7/11/2023 CORCINO PRODUCTIONS INC VIDEOTAPING OF JULY 5 CONCERTS IN
THE PARK-DARDEN
100240 55000 $1,175.00
CHECK TOTAL $3,525.00
9024 7/11/2023 CT & T CONCRETE PAVING INC ROAD MAINTENANCE (RONALD REAGAN) FY 22-23
100655 55512 $8,900.00
CHECK TOTAL $8,900.00
9025 7/11/2023 DAPEER ROSENBLIT & LITVAK LLP CITY PROSECUTOR-CODE ENFORCEMENT-MAY 2023
100120 54024 $1,749.55
CHECK TOTAL $1,749.55
9026 7/11/2023 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM JULY 2023
206 21105 $0.96
7/11/2023 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
JULY 2023
207 21105 $0.96
7/11/2023 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
JULY 2023
250 21105 $1.96
5.2.b
Packet Pg. 47
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 7/11/2023 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
JULY 2023
225 21105 $7.88
7/11/2023 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
JULY 2023
100 21105 $161.20
CHECK TOTAL $172.96
9027 7/11/2023 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM JULY
2023
225 21105 $7.64
7/11/2023 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM JULY
2023
239 21105 $18.22
7/11/2023 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM JULY
2023
241 21105 $18.22
7/11/2023 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM JULY
2023
238 21105 $33.70
7/11/2023 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM JULY
2023
201 21105 $46.38
7/11/2023 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM JULY
2023
207 21105 $96.81
7/11/2023 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM JULY
2023
206 21105 $102.87
7/11/2023 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM JULY
2023
250 21105 $135.28
7/11/2023 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM JULY
2023
100 21105 $4,567.53
CHECK TOTAL $5,026.65
9028 7/11/2023 ELIZABETH DARDEN BAND PERFORMANCE AT CONCERTS
7.5.23 100520 55300 $1,700.00
CHECK TOTAL $1,700.00
9029 7/11/2023 EXTERIOR PRODUCTS CORP RECREATION (WINDMILL BOW) FY 22-23 100520 55300 $6,999.98 7/11/2023 EXTERIOR PRODUCTS CORP RECREATION (DBC FLAGS) FY 22/23 100520 55300 $1,499.61 CHECK TOTAL $8,499.59
9030 7/11/2023 FEDERAL EXPRESS
CORPORATION
EXPRESS MAIL - GENERAL 100210 51200 $30.97
CHECK TOTAL $30.97
9031 7/11/2023 FIDUCIARY EXPERTS LLC FIDUCIARY OVERSIGHT QUARTERLY FEE 100220 54900 $2,000.00 CHECK TOTAL $2,000.00
5.2.b
Packet Pg. 48
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 9032 7/11/2023 FRANCOISE S ZAMBRA INSTRUCTOR PAYMENT - PILATES - SUM 23 100520 55320 $240.00
CHECK TOTAL $240.00
9033 7/11/2023 FRONTIER COMMUNICATIONS
CORP
SUMMARY BILL - INTERNET SERVICE - JUN
2023
100230 54030 $387.03
CHECK TOTAL $387.03
9034 7/11/2023 GERALDINE KELLER INSTRUCTOR PAYMENT - CULINARY - SUM 23
100520 55320 $144.00
CHECK TOTAL $144.00
9035 7/11/2023 WOODS MAINTENANCE
SERVICES INC
GRAFFITI ABATEMENT JUNE 2023 100430 55540 $2,975.00
CHECK TOTAL $2,975.00
9036 7/11/2023 HAILE BLACKMAN BAND PERFORMANCE AT CONCERTS
7.12.23 100520 55300 $1,800.00
CHECK TOTAL $1,800.00
9037 7/11/2023 HEATHER JEN CHANG CONTRACT CLASS- ART CLASSES 100520 55320 $1,128.00 CHECK TOTAL $1,128.00
9038 7/11/2023 HOME DEPOT CREDIT SERVICES BUILDING MAINTENANCE FY22-23 238638 52320 $142.14 7/11/2023 HOME DEPOT CREDIT SERVICES BUILDING MAINTENANCE FY22-23 100630 52320 $204.93 CHECK TOTAL $347.07
9039 7/11/2023 HONEYCOTT INC BUILDING MAINTENANCE (CITY HALL) FY 22-23
100620 52320 $595.00
CHECK TOTAL $595.00
9040 7/11/2023 HOPSCOTCH PRESS INC DBC FEATURED AD AUG-DEC 2023 100510 52160 $2,250.00 CHECK TOTAL $2,250.00
9041 7/11/2023 HUMANE SOCIETY OF POMONA
VALLEY INC
FY24 SPONSORSHIP - DOG LEG CLASSIC
- 2 TEE SIGNS
101110 52600 $400.00
CHECK TOTAL $400.00
9042 7/11/2023 ITERIS INC ON-CALL - CITYWIDE TS TIMING
SERVICES - MAY 2023
207650 54410 $8,717.47
CHECK TOTAL $8,717.47
9043 7/11/2023 J & J'S SPORTS & TROPHIES STAFF WORK SHIRTS EMBROIDERY (PARKS) FY22-23
100630 51200 $1,280.28
CHECK TOTAL $1,280.28
5.2.b
Packet Pg. 49
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 9044 7/11/2023 JOHN L HUNTER & ASSOC INC NPDES SERVICES - APR 2023 201610 54200 $504.91 7/11/2023 JOHN L HUNTER & ASSOC INC NPDES SERVICES - LID PLAN REVIEW - 2485 S DBB
100 22107 $1,067.00
7/11/2023 JOHN L HUNTER & ASSOC INC NPDES SERVICES - LAND DEV - APR 2023 100 22109 $60.00 7/11/2023 JOHN L HUNTER & ASSOC INC NPDES SERVICES - LAND DEV - APR 2023 100 22109 $159.60 7/11/2023 JOHN L HUNTER & ASSOC INC NPDES SERVICES - LAND DEV - APR 2023 100 22109 $219.60 7/11/2023 JOHN L HUNTER & ASSOC INC NPDES SERVICES - APR 2023 201610 54200 $219.60 CHECK TOTAL $2,230.71
9045 7/11/2023 KENS HARDWARE PARK MAINTENANCE - FY 22-23 100630 52320 $64.33 7/11/2023 KENS HARDWARE BUILDING MAINTENANCE (DISTRICT 39) FY 22-23
239639 52320 $5.44
7/11/2023 KENS HARDWARE BUILDING MAINTENANCE (DISTRICT 39) FY 22-23
239639 52320 $44.42
7/11/2023 KENS HARDWARE BUILDING MAINTENANCE (DISTRICT 39) FY 22-23
239639 52320 $10.94
7/11/2023 KENS HARDWARE PARKS MAINTENANCE (PANTERA) FY 22- 23 100630 52320 $5.03
CHECK TOTAL $130.16
9046 7/11/2023 LEAGUE OF CALIFORNIA CITIES MEMBERSHIP DUES FY 2023-2024 100130 52400 $1,412.25 CHECK TOTAL $1,412.25
9047 7/11/2023 LIEBERT CASSIDY WHITMORE LEGAL PROFESSIONAL SERVICES 100220 54900 $722.50 7/11/2023 LIEBERT CASSIDY WHITMORE ERC MEMBERSHIP FEE 100220 52400 $4,270.00 CHECK TOTAL $4,992.50
9048 7/11/2023 LOPEZ RAMIREZ ROOFING INC HIP 293 - 21233 BRONCO LN RETENTION 225 29004 $1,875.00 CHECK TOTAL $1,875.00
9049 7/11/2023 LOS ANGELES COUNTY SHERIFF'S
DEPT
FY2022-23 SHERIFF GEN LAW 05/2023 100310 55400 $606,209.58 7/11/2023 LOS ANGELES COUNTY SHERIFF'S
DEPT
FY2022-23 SHERIFF CAV CHAPEL 05-2023 100310 55402 $9,889.88 CHECK TOTAL $616,099.46
9050 7/11/2023 LOS ANGELES UNIFIED SCHOOL
DISTRICT
BILINGUAL EXAM FEE 100220 54900 $90.00
CHECK TOTAL $90.00
5.2.b
Packet Pg. 50
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 9051 7/11/2023 MAHENDRA GARG STIPEND-PC MTG 5/23/23 100410 52525 $65.00 7/11/2023 MAHENDRA GARG STIPEND-PC MTG 6/13/23 100410 52525 $65.00 CHECK TOTAL $130.00
9052 7/11/2023 MOBILE RELAY ASSOCIATES INC REPEATER SERVICES FOR EMERGENCY PREP. IN JULY 2023
100350 52300 $78.75
CHECK TOTAL $78.75
9053 7/11/2023 MOSS CONSULTING CDBG HIP ADMIN FEES-APR MAY JUNE 23-PARTIAL PMT
225440 54900 $4,480.00
CHECK TOTAL $4,480.00
9054 7/11/2023 MV CHENG & ASSOCIATES INC CONSULTANT SVCS - FINANCE DEPT MAY 2023
100210 54900 $4,335.00
CHECK TOTAL $4,335.00
9055 7/11/2023 NICHOLS CONSULTING
ENGINEERS, CHTD
AREA 3-4-5 REHAB/ADA CURB RAMP
PROJ - THRU 6/9/23
301610 56101 $17,171.65
CHECK TOTAL $17,171.65
9056 7/11/2023 OCCUPATIONAL HEALTH
CENTERS OF CALIFORNIA
PRE-EMPLOYMENT PHYSICAL FEES 100220 52510 $201.00
CHECK TOTAL $201.00
9057 7/11/2023 ONE TIME PAY VENDOR ABARI ORTHODONTICS
DENTAL OFFICE INC
FACILITY REFUND 100 20202 $500.00
CHECK TOTAL $500.00
9058 7/11/2023 ONE TIME PAY VENDOR ARACELI LAYGO SEIF RECREATION CLASS REFUND 100 20202 $29.60 CHECK TOTAL $29.60
9059 7/11/2023 ONE TIME PAY VENDOR BAPS FACILITY REFUND 100 20202 $200.00 CHECK TOTAL $200.00
9060 7/11/2023 ONE TIME PAY VENDOR CHIYU YANG RECREATION CLASS REFUND 100 20202 $29.60 CHECK TOTAL $29.60
9061 7/11/2023 ONE TIME PAY VENDOR DINA ELHAWARY RECREATION CLASS REFUND 100 20202 $29.60 CHECK TOTAL $29.60
9062 7/11/2023 ONE TIME PAY VENDOR HOLLY CHOA PICNIC REFUND 100 20202 $100.00 CHECK TOTAL $100.00
9063 7/11/2023 ONE TIME PAY VENDOR JASON COVINGTON RECREATION CLASS REFUND 100 20202 $14.80
5.2.b
Packet Pg. 51
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $14.80
9064 7/11/2023 ONE TIME PAY VENDOR JENNIFER AYALA PICNIC REFUND 100 20202 $100.00 CHECK TOTAL $100.00
9065 7/11/2023 ONE TIME PAY VENDOR JENNIFER HUANG RECREATION CLASS REFUND 100 20202 $21.25 CHECK TOTAL $21.25
9066 7/11/2023 ONE TIME PAY VENDOR JENNY LAI PICNIC REFUND 100 20202 $100.00 CHECK TOTAL $100.00
9067 7/11/2023 ONE TIME PAY VENDOR JOANN ROMERO RECREATION CLASS REFUND 100 20202 $184.00 CHECK TOTAL $184.00
9068 7/11/2023 ONE TIME PAY VENDOR KATRINA DANIELS PARK REFUND 100 20202 $200.00 CHECK TOTAL $200.00
9069 7/11/2023 ONE TIME PAY VENDOR KIWANIS CLUB OF
DIAMOND BAR
PARK REFUND 100 20202 $200.00
CHECK TOTAL $200.00
9070 7/11/2023 ONE TIME PAY VENDOR LASHAE HENDERSON PICNIC REFUND 100 20202 $100.00 CHECK TOTAL $100.00
9071 7/11/2023 ONE TIME PAY VENDOR LUIS GONZALEZ FACILITY REFUND 100 20202 $1,250.00 CHECK TOTAL $1,250.00
9072 7/11/2023 ONE TIME PAY VENDOR OMAIMAH JAARA FACILITY REFUND 100 20202 $235.00 CHECK TOTAL $235.00
9073 7/11/2023 ONE TIME PAY VENDOR SOCIAL MODEL
RECOVERY SYSTEMS
FACILITY REFUND 100 20202 $980.00
CHECK TOTAL $980.00
9074 7/11/2023 ONE TIME PAY VENDOR WAYNE LEE PICNIC REFUND 100 20202 $216.27 CHECK TOTAL $216.27
9075 7/11/2023 ONE TIME PAY VENDOR YANG XU PICNIC REFUNDS 100 20202 $200.00 CHECK TOTAL $200.00
9076 7/11/2023 OPENGOV INC ANNUAL SOFTWARE AGREEMENT -
BUDGET DEV & REPORTING
100230 52314 $22,450.00
CHECK TOTAL $22,450.00
5.2.b
Packet Pg. 52
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 9077 7/11/2023 OREGON DEPARTMENT OF
JUSTICE
M. HAWKINS II REMIT #410000000248361
ORD#16DR05207
100 23199 $192.86
CHECK TOTAL $192.86
9078 7/11/2023 PAPER RECYCLING &
SHREDDING
CITY HALL PAPER RECYCLING
(CONSOLES)
250170 55000 $95.00
CHECK TOTAL $95.00
9079 7/11/2023 PARKWOOD LANDSCAPE
MAINTENANCE INC
ADDL' LANDSCAPE MAINTENANCE
(SUMMITRIDGE) FY22-23
100630 52320 $11,400.00
CHECK TOTAL $11,400.00
9080 7/11/2023 PBLA ENGINEERING INC DESIGN SERVICES - 4 PROJECTS INV 1 301630 56104 $1,500.00 7/11/2023 PBLA ENGINEERING INC DESIGN SERVICES - 4 PROJECTS INV 1 301630 56104 $7,425.00 7/11/2023 PBLA ENGINEERING INC DESIGN SERVICES - 4 PROJECTS INV 1 301630 56104 $16,700.00 7/11/2023 PBLA ENGINEERING INC DESIGN SERVICES - 4 PROJECTS INV 1 301630 56104 $21,850.00 CHECK TOTAL $47,475.00
9081 7/11/2023 PROTECTION ONE INC BURGLAR MONITORING (HERITAGE) FY 22-23
100630 52320 $219.30
CHECK TOTAL $219.30
9082 7/11/2023 PROTECTION ONE INC BURGLAR ALARM/PANIC BUTTON (HERITAGE) FY 22-23
100630 52320 $169.72
CHECK TOTAL $169.72
9083 7/11/2023 QUINN RENTAL SERVICES EQUIPMENT RENTAL (DBC) FY 22-23 100630 52300 $823.06 CHECK TOTAL $823.06
9084 7/11/2023 RAYCOM DATA TECHNOLOGIES
INC
SCANNING SERVICES 100130 54900 $7,085.16
CHECK TOTAL $7,085.16
9085 7/11/2023 RAYMOND WALTER WOLFE STIPEND-PC MTG 5/23/23 100410 52525 $65.00 7/11/2023 RAYMOND WALTER WOLFE STIPEND-PC MTG 6/13/23 100410 52525 $65.00 CHECK TOTAL $130.00
9086 7/11/2023 REINBERGER CORPORATION BUSINESS CARD 100140 52110 $86.51 7/11/2023 REINBERGER CORPORATION BUSINESS CARD 100140 52110 $173.01 CHECK TOTAL $259.52
5.2.b
Packet Pg. 53
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 9087 7/11/2023 RKA CONSULTING GROUP BUILDING AND SAFETY SERVICES MAY 2023
100420 55100 $48,014.72
CHECK TOTAL $48,014.72
9088 7/11/2023 ROBERT BALDWIN BAND PERFORMANCE AT CONCERTS
6.28.23 100520 55300 $1,800.00
CHECK TOTAL $1,800.00
9089 7/11/2023 ROCKIN JUMP SAN DIMAS
ENTERPRISE LLC
SUMMER DAY CAMP EXCURSION 100520 53520 $1,000.00
CHECK TOTAL $1,000.00
9090 7/11/2023 ROSS CREATIONS SOUND SERVICES FOR 6.28.23
CONCERTS
100520 55300 $1,585.00
CHECK TOTAL $1,585.00
9091 7/11/2023 RUBEN TORRES STIPEND-PC MTG 5/9/23 100410 51200 $65.00 7/11/2023 RUBEN TORRES STIPEND-PC MTG 5/23/23 100410 52525 $65.00 7/11/2023 RUBEN TORRES STIPEND-PC MTG 6/13/23 100410 52525 $65.00 CHECK TOTAL $195.00
9092 7/11/2023 SAN GABRIEL VALLEY COUNCIL
OF GOVERNMENTS
ANNL MEMBERSHIP DUES-FY 23/24 100130 52400 $6,469.49
7/11/2023 SAN GABRIEL VALLEY COUNCIL
OF GOVERNMENTS
ANNL MEMBERSHIP DUES-FY 23/24 206650 52400 $20,000.00
CHECK TOTAL $26,469.49
9093 7/11/2023 SAN GABRIEL VALLEY
ECONOMIC PARTNER
MEMBERSHIP DUES 4/1/23-3/31/24 100150 52400 $5,250.00
CHECK TOTAL $5,250.00
9094 7/11/2023 SAN GABRIEL VALLEY REGIONAL
HOUSING TRUST
MEMBERSHIP DUES - FY 23/24 100130 52400 $15,971.21
CHECK TOTAL $15,971.21
9095 7/11/2023 SANTA BARBARA
TRANSPORTATION CORP
BUS TRANSPORTATION FOR DAY CAMP
ON 6.20.2023
206520 55315 $472.95
7/11/2023 SANTA BARBARA
TRANSPORTATION CORP
BUS TRANSPORTATION FOR DAY CAMP
ON JUNE 27, 2023
206520 55315 $548.62
7/11/2023 SANTA BARBARA
TRANSPORTATION CORP
BUS TRANSPORTATION FOR DAY CAMP
ON JUNE 29, 2023
206520 55315 $472.95
7/11/2023 SANTA BARBARA
TRANSPORTATION CORP
BUS TRANSPORTATION FOR DAY CAMP
ON JUNE 22, 2023
206520 55315 $472.95
5.2.b
Packet Pg. 54
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $1,967.47
9096 7/11/2023 SKYHAWKS SPROTS ACADEMY
LLC
INSTRUCTOR PAYMENTS - SPORTS - SUM
23 100520 55320 $567.00
CHECK TOTAL $567.00
9097 7/11/2023 SO COAST AIR QUALITY MGT
DISTRICT
FACILITY LEASE IN JULY 2023 100130 52302 $2,623.01
CHECK TOTAL $2,623.01
9098 7/11/2023 SOL SHINE PRODUCTIONS MOVIE SCREEN RENTALS FOR JUNE 2023 100520 55300 $5,235.00 CHECK TOTAL $5,235.00
9099 7/11/2023 SOUTHERN CALIFORNIA
ASSOCIATION OF
GOVERNMENTS
MEMBERSHIP FOR FY 2023-2024 100130 52400 $6,736.00
CHECK TOTAL $6,736.00
9100 7/11/2023 SPECTRUM BUSINESS SUMMARY BILL - CABLE/INTERNET/CITY HALL JUN 2023
100230 54030 $1,727.81
7/11/2023 SPECTRUM BUSINESS CABLE TV SERVICE - DBC - JUN 2023 100230 54030 $127.15 CHECK TOTAL $1,854.96
9101 7/11/2023 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JULY 2023
239 21107 $1.99
7/11/2023 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JULY 2023
241 21107 $1.99
7/11/2023 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JULY 2023
238 21107 $3.32
7/11/2023 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JULY 2023
239 21113 $7.53
7/11/2023 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JULY 2023
241 21113 $7.53
7/11/2023 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JULY 2023
225 21107 $7.82
7/11/2023 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JULY 2023
207 21107 $10.81
7/11/2023 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JULY 2023
238 21113 $12.98
7/11/2023 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JULY 2023
225 21113 $15.21
7/11/2023 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JULY 2023
201 21113 $17.68
5.2.b
Packet Pg. 55
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 7/11/2023 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JULY 2023
206 21107 $22.75
7/11/2023 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JULY 2023
201 21107 $25.36
7/11/2023 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JULY 2023
207 21113 $35.41
7/11/2023 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JULY 2023
206 21113 $46.37
7/11/2023 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JULY 2023
250 21107 $46.49
7/11/2023 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JULY 2023
250 21113 $85.18
7/11/2023 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JULY 2023
100 21107 $1,525.66
7/11/2023 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JULY 2023
100 21113 $2,191.47
CHECK TOTAL $4,065.55
9102 7/11/2023 SWANK MOTION PICTURES INC MOVIE SHOWN ON 6.28.23 100520 55300 $685.00 7/11/2023 SWANK MOTION PICTURES INC MOVIE SHOWN ON 6.21.23 100520 55300 $685.00 CHECK TOTAL $1,370.00
9103 7/11/2023 SYMPRO INC ANNL MAINT - FY 23/24 100230 52314 $6,265.18 CHECK TOTAL $6,265.18
9104 7/11/2023 TALENTED ARTS CONTRACT CLASS -PERFORMING ARTS 100520 55320 $540.00 CHECK TOTAL $540.00
9105 7/11/2023 TALEWISE LLC SUMMER DAY CAMP ENTERTAINMENT 100520 55315 $375.00 CHECK TOTAL $375.00
9106 7/11/2023 TASC FSA FEES 100220 52515 $125.25
CHECK TOTAL $125.25
9107 7/11/2023 TENNIS ANYONE INC TENNIS INSTRUCTION 100520 55320 $9,786.98 CHECK TOTAL $9,786.98
9108 7/11/2023 THE CITY OF DIAMOND BAR
COMMUNITY FOUNDATION
FY 24 BEERFEST "ON THE LAWN" - (2)
SCHOONER LEVEL
101110 52600 $500.00
CHECK TOTAL $500.00
5.2.b
Packet Pg. 56
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 9109 7/11/2023 THE SAN GABRIEL VALLEY
NEWSPAPER GR
LGL AD-TOWN CTR EIR SCOPING MTG6/8/23100410 52160 $366.79 7/11/2023 THE SAN GABRIEL VALLEY
NEWSPAPER GR
LGL AD-TOWN CTR EIR SCOPING MTG6/8/23103410 52160 $786.00 CHECK TOTAL $1,152.79
9110 7/11/2023 THE SAUCE CREATIVE SERVICES
INC
STAGE BANNER FOR SPECIAL EVENTS 100520 52110 $602.01
CHECK TOTAL $602.01
9111 7/11/2023 THE TAIT GROUP INC PS - ENGR/VARIOUS TRAFFIC RELATED PROJ - JUN 2023
100615 54410 $1,000.00
CHECK TOTAL $1,000.00
9112 7/11/2023 TIMOTHY D BOWEN CONTRACT CLASSES - LEGO CAMPS 100520 55320 $1,521.00 CHECK TOTAL $1,521.00
9113 7/11/2023 TRIFYTT SPORTS LLC CONTRACT CLASS INSTRUCTOR-YOUTH SPORTS
100520 55320 $751.80
7/11/2023 TRIFYTT SPORTS LLC CONTRACT CLASS INSTRUCTOR-YOUTH SPORTS
100520 55320 $1,181.40
CHECK TOTAL $1,933.20
9114 7/11/2023 TUCKER TIRE COMPANY INC VEHICLE MAINT (LIC 1533087) FY 22-23 502130 52312 $727.02 CHECK TOTAL $727.02
9115 7/11/2023 ULINE INC SUPPLIES - CITY MANAGER 100350 51200 $848.85 CHECK TOTAL $848.85
9116 7/11/2023 UNITED SITE SERVICES OF
CALIFORNIA INC
PORTABLE RESTROOM RENTAL 6.21.23 100520 55300 $1,045.73 CHECK TOTAL $1,045.73
9117 7/11/2023 US BANK CALCARD STATEMENT - JUNE 2023 999 28100 $28,823.11 CHECK TOTAL $28,823.11
9118 7/11/2023 VERIZON WIRELESS WIRELESS PHONE SERVICE - 5/17/23- 6/16/23
100230 52200 $2,031.84
CHECK TOTAL $2,031.84
9119 7/11/2023 VISION SERVICE PLAN VISION INSURANCE PREMIUM JULY 2023 239 21108 $6.61 7/11/2023 VISION SERVICE PLAN VISION INSURANCE PREMIUM JULY 2023 241 21108 $6.61 7/11/2023 VISION SERVICE PLAN VISION INSURANCE PREMIUM JULY 2023 238 21108 $12.16
5.2.b
Packet Pg. 57
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 7/11/2023 VISION SERVICE PLAN VISION INSURANCE PREMIUM JULY 2023 201 21108 $12.95 7/11/2023 VISION SERVICE PLAN VISION INSURANCE PREMIUM JULY 2023 225 21108 $13.12 7/11/2023 VISION SERVICE PLAN VISION INSURANCE PREMIUM JULY 2023 207 21108 $37.34 7/11/2023 VISION SERVICE PLAN VISION INSURANCE PREMIUM JULY 2023 250 21108 $50.30 7/11/2023 VISION SERVICE PLAN VISION INSURANCE PREMIUM JULY 2023 206 21108 $64.78 7/11/2023 VISION SERVICE PLAN VISION INSURANCE PREMIUM JULY 2023 100 21108 $1,715.06 CHECK TOTAL $1,918.93
9120 7/11/2023 WALNUT VALLEY UNIFIED
SCHOOL DISTRICT
GYM FACILITY RENTAL ADULT
VOLLEYBALL
100520 52302 $727.65
CHECK TOTAL $727.65
9121 7/11/2023 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) FY 22-23 100620 51200 $322.13 7/11/2023 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) FY22-23 100620 51200 $357.71 7/11/2023 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (HERITAGE) FY22- 23 100630 51200 $35.08
CHECK TOTAL $714.92
9122 7/11/2023 WEST COAST ARBORISTS INC CITYWIDE TREE MAINT (06.01.23 -
06.15.23) FY 22-23
100645 55522 $24,196.85
CHECK TOTAL $24,196.85
9123 7/11/2023 WILLDAN GEOTECHNICAL TTM 54081 - CROOKED CREEK - THRU 4/28/23
100 22109 $1,560.00
CHECK TOTAL $1,560.00
9124 7/11/2023 WILLDAN GEOTECHNICAL GEOTECH REVIEW - 2930 STEEPLECHASE THRU 4/28/23
100 22109 $840.00
CHECK TOTAL $840.00
9125 7/11/2023 WILLIAM AUSTIN RAWLINGS STIPEND-PC MTG 5/23/23 100410 52525 $65.00 7/11/2023 WILLIAM AUSTIN RAWLINGS STIPEND-PC MTG 6/13/23 100410 52525 $65.00 CHECK TOTAL $130.00
9126 7/11/2023 WRIGHT CONSTURCTION
ENGINEERING CORP
D/B COMM CENTER SLOPE
STABILIZATION
301 29004 $138.38
7/11/2023 WRIGHT CONSTURCTION
ENGINEERING CORP
D/B COMM CENTER SLOPE
STABILIZATION
301 29004 $300.00
7/11/2023 WRIGHT CONSTURCTION
ENGINEERING CORP
D/B COMM CENTER SLOPE
STABILIZATION
301 29004 $12,231.03
5.2.b
Packet Pg. 58
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $12,669.41
9127 7/11/2023 YOUTH EVOLUTION ACTIVITIES CONTRACT CLASS-YOUTH SPORT
INSTRUCTOR
100520 55320 $2,572.20
CHECK TOTAL $2,572.20
9128 7/11/2023 YUNEX LLC TS MAINT/CALL-OUTS - MAY 2023 207650 55536 $6,448.50 7/11/2023 YUNEX LLC TS MAINT/REPAIR - GOLDEN
SPRINGS/PROS - MAY 2023
207650 55536 $3,162.14
CHECK TOTAL $9,610.64
GRAND TOTAL $2,841,694.99
5.2.b
Packet Pg. 59
Agenda #: 5.3
Meeting Date: July 18, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: PURCHASE ORDER WITH DIRECT CONNECTION FOR PRINTING
AND MAILING SERVICES FOR THE CITY NEWSLETTER AND
RECREATION BROCHURE THROUGH JUNE 30, 2024.
STRATEGIC
GOAL: Open, Engaged & Responsive Government
RECOMMENDATION:
Approve, and authorize the City Manager to sign, a Purchase Order with Direct Connection in a not-to-exceed amount of $65,967.
FINANCIAL IMPACT
The total not-to-exceed amount of the Agreement for Fiscal Year 2023-2024 would be $65,967. Sufficient funds are included in the printing budget of the City’s Community Relations Division adopted FY23-24 budget to cover these expenditures.
BACKGROUND
The City’s monthly newsletter, Diamond Bar Connection, is a valuable communication tool used to keep residents and businesses informed about City projects, programs and services. Diamond Bar Connection is produced as a four-page publication five times a year, expanded to a six-pager four times a year, and increased to 32 pages in April, August and December to include the seasonal recreation guide. It is mailed to approximately 22,100 Diamond Bar residential and business addresses, with extra copies printed for placement on information racks in various City facilities and distribution at City special events.
ANALYSIS
In order to continue printing and mailing the City newsletter and recreation guide, the Community Relations Division solicited proposals from qualified commercials printers through the PlanetBids portal. Five printers responded to the request for proposals, with
5.3 Packet Pg. 60
the lowest responsive bid received from Direct Connection. The total expenditure requested for printing and mailing of Diamond Bar Connection newsletter for fiscal year 2023-24 is $65,967, which covers the bid price of $59,970 plus a 10 percent contingency. Direct Connection is a full-service printing, bindery and mail service provider located in La Verne, California. They have been printing the City’s newsletter since August 2020.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.3.a FY 2024 Newsletter Rec Guide Printing Quotation Worksheet and Quote Packet 7-3-2023
5.3 Packet Pg. 61
Marsha Roa
Phone Number:
1 Address
2 Address
3 Address
Description: Quantity: Unit Price: Unit Price Unit Price 4-Page
Newsletter 5 $ 2,540.00 $ 3,260.23 $ 2,960.00
6-Page
Newsletter 4 $ 3,597.50 $ 4,762.97 $5,500.00
32-Page
Rec Guide 3 $ 10,960.000 $ 10,808.54 $ 19,550.00
Subtotal: Subtotal: Subtotal:
Freight: Freight: Freight:
Sales Tax: Sales Tax: Sales Tax:
TOTAL: $ 59,970.00 TOTAL: $ 67,778.65 TOTAL: $ 95,450.00 $ 59,970.00 $ 67,778.65 $ 95,450.00
$ - $ - $ -
$ 32,880.00 $ 32,425.62 $ 58,650.00
$ 12,700.00 $ 16,301.15 $ 14,800.00
$ 14,390.00 $ 19,051.88 $ 22,000.00
BID/QUOTE TABULATION
DIRECT CONNECTION iCOLOR PRINTING & MAILING FUSEBOX ONE Total: Total: Total:
FUSEBOX ONE 6/28/2023 360-901-6199
4255 109TH STREET, URBANDALE, IOWA 50322 Contact: ROXANNA DOWNING 13000 S. BROADWAY, LOS ANGELES, CA 90061 Contact: SAMEER KHAN iCOLOR PRINTING & MAILING 6/28/2023 310-997-1452
DIRECT CONNECTION 6/12/2023 909-392-2334
1538 ARROW HIGHWAY, LA VERNE, CA 91750 Contact: CHRIS HODGMAN Description of Item(s) or Service(s): Quantity:
Printing and mailing services for fiscal year 2024 - five 4-page newsletters, four 6-page newsletters, and three 32-page recreation guides
Vendor Name Date of Quote Method (email/fax/phone)
Extension: 7055 Date: 7/3/23
Account Number: 001-4095-42110
City of Diamond Bar
BID /QUOTATION WORKSHEET FORM
Attach Written Bids from Vendors To This Form
Employee Name: Dept./Div.: Community Relations
5.3.a
Packet Pg. 62
Marsha Roa
Phone Number:
4 Address
5 Address
Description: Quantity: Unit Price: Unit Price
4-Page
Newsletter 5 $ 4,916.00 $ 7,564.19
6-Page
Newsletter 4 $ 6,752.00 $ 11,730.32
32-Page
Rec Guide 3 $ 19,397.00 $ 33,559.32
Data
Processing
Subtotal: Subtotal:
Data
Processing
Sales Tax: Sales Tax:
TOTAL: TOTAL:
$ -
City of Diamond Bar
Employee Name: Dept./Div.:
Extension: Date:
$ 900.00
Attach Written Bids from Vendors To This Form
$ 27,008.00
$ 37,820.96
$ 8,561.97
$ 205,418.01
$ 186,320.19
BID /QUOTATION WORKSHEET FORM
$ 118,340.97
Total:
$ 58,191.00
$ 109,779.00
$ 24,580.00
$ 100,677.96
$ 46,921.28
Vendor Name Date of Quote
6/28/2023 909-595-1108
6/28/2023
Contact:
Method (email/fax/phone)
$ 19,097.82
ISHKASTER MEDIA
20268 CARREY ROAD, WALNUT, CA 91789
1947 S. MYRTLE AVENUE, MONROVIA CA 91016
Total:
626-428-2327
Description of Item(s) or Service(s):
Printing and mailing services for fiscal year 2024 - five 4-page newsletters, four 6-page newsletters, and three 32-page recreation guides
YAMIT RATANJEE
DAY AND NITE PUBLISHING
Community Relations
Quantity:
Account Number: 001-4095-42110
Contact: JONATHAN DAM
BID/QUOTE TABULATION
DAY AND NITE PUBLISHING ISHKASTER MEDIA
7/3/23
5.3.a
Packet Pg. 63
1538 ARROW HWY. • LA VERNE • CA 91750 • (909) 392-2334 • FAX (909) 392-2339 Vendor
'LUHFW&RQQHFWLRQ0DLOLQJ
Address
$UURZ+Z\/D9HUQH&D
Representative Name
&KULVWRSKHU+RGJPDQ
Phone
Emai
&KULV#'LUHFW&RQQHFWLRQ0DLlFRP
Description Quantity Monthly Price 5 Month Total
4 Page Newsletter 22,500
Sales Tax
Post Office Deliver Fee
Total Cost
Additonal Copies 1,000
Sales Tax
City Hall Delivery Fee
Mailing Services Fee
Total Cost
Description Quantity Monthly Price 4 Month Total
6 Page Newsletter 22,500
Sales Tax
Post Office Deliver Fee
Total Cost
Additonal Copies 1,000
Sales Tax
City Hall Delivery Fee
Mailing Services Fee
Total Cost
CITY NEWSLETTER - 4 PAGE ISSUE
City of Diamond Bar
Request for BID - BIDSHEET
Printing and Mailing of City Newsletter and Recreation Guide Deadline for submissions: -XQHWK
CITY NEWSLETTER - 6 PAGE ISSUE
$2,025.00
$50.00
$2,075.00
$90.00
$50.00
$325.00
$2,540.00 $12,700.00
$3,037.50
$50.00
$3,087.50
$135.00
$50.00
$325.00
$3,597.50 $14.390.00
5.3.a
Packet Pg. 64
1538 ARROW HWY. • LA VERNE • CA 91750 • (909) 392-2334 • FAX (909) 392-2339 City of Diamond Bar
Request for BID - BIDSHEET
Printing and Mailing of City Newsletter and Recreation Guide Description Quantity Monthly Price 3 Month Total
32 Page Recreation Guide 22,500
Sales Tax
Post Office Deliver Fee
Total Cost
Additonal Copies
Sales Tax
City Hall Delivery Fee
Mailing Services Fee
Total Cost
Annual Grand Total
Description Each/Days Hourly Total
How many proofs included?
Cost for additional proof?
Timeline for delivery to post office
after final approval for newsletter
Total Cost
Representative Signature Date
ADDITIONAL FEES FOR NEWSLETTER
Grand total must include all fees, including additonal copies, sales tax, delivery, and mailing charges.
CITY NEWSLETTER - 32 PAGE ISSUE
$9,225.00
$60.00
$9,285.00
$1,025.00
$50.00
$600.00
$10,960.00 $32,880.00
$59,970.00
One
$0.00
5-7 biz days
$59,970.00
Christopher Hodgman June 12th, 2023
5.3.a
Packet Pg. 65
Invoices Day and Nite Publishing
Printing $16,615.00
Newsletter - 4 page (5 times per year) - Pricing is for PRINT ONLY and PER ORDER.
11 x 17 folded to 8.5 x 11
Qty printed 22,500, Qty mailed 20,307
Mailing Services $7,965.00
Mailing Services - bundle, sack, ling paperwork with USPS and delivery to post office.
Postage is additional.
Printing $20,636.00
Newsletter - 6 page times per year) - Pricing is for PRINT ONLY and PER ORDER.
25.5 x 11 folded to 8.5 x 11
Qty printed 22,500, Qty mailed 20,307
Mailing Services $6,372.00
Day and Nite Publishing
Newsletter Mailings
Estimate #100128
Estimate date
June 28, 2023
Estimate expiration date
Never
Customer
Cecilia Arellano
City of Diamond Bar
[email protected]
909-839-7056
21810 Copley Drive
Diamond Bar, CA
Message
We look forward to working with you.
- 4
5.3.a
Packet Pg. 66
Mailing Services - bundle, sack, ling paperwork with USPS and delivery to post office.
Postage is additional.
Printing $52,875.00
Newsletter - 32 page self cover (3 times per year) - Pricing is for PRINT ONLY and PER ORDER.
11 x 17 folded to 8.5 x 11
Qty printed 25,000, Qty mailed 20,307
Mailing Services $5,316.00
Mailing Services - bundle, sack, ling paperwork with USPS and delivery to post office.
Postage is additional.
Subtotal $109,779.00
Sales Tax $8,561.97
Total $118,340.97
Day and Nite Publishing
20268 Carrey Rd., Walnut, CA 91789
909-595-1108
[email protected]
5.3.a
Packet Pg. 67
City of Diamond Bar Connection Newsletter RFQ- FBO
CMS Marketing LLC Dba FuseBox One
PRIMARY CONTACT: Roxanna Downing, VP Sales
360 901-6199
[email protected]
PRIMARY BUSINESS AND PRODUCTION ADDRESS:
4255 109 th Street
Urbandale, Iowa 50322
Project Name City of Diamond Bar Connection newsletter
Project Scope: Diamond Bar Connection, is delivered to residents and businesses in a 4-page format (5) times per year, and five (4) times per year in a six-page format. Three times per year it is expanded to a 32-page format to include the recreation activities guide. 12 issues per year total.
Mailing Services- mailing to all residential and business addresses in Diamond Bar – approximately 22,500.
Postage will be paid using the City’s bulk permit account held at the Chino Post Office. FBO will secure a mailing list for all residential and commercial addresses in the city of Diamond Bar, (includes both 91765 and portions of 91789 ZIP codes). FBO will provide a postage estimate after pulling mailing list and will submit a receipt from U.S. Post Office indicating postage fee for each mailing.
Additional Shipping: Mail balance of 1,000 remaining copies each printing of 4 page and 6 page newsletter and 2,500 copies of 32 page newsletter to City Hall 21810 Copley Dr Diamond Bar, CA 91765.
SPECS:
4-page Newsletter – 5 times a year
• Flat size: 16.75” x 10.875 folded and trimmed to final size: 8.375” x 10.875” • Color: 4/4 process with bleeds
• Paper: 80# gloss book white
➢ Process and mail per specs in mailing services
➢ Ship 1,000 to City Hall
Qty: 22,500-$ 2, 960.00 per issue*
5.3.a
Packet Pg. 68
City of Diamond Bar Connection Newsletter RFQ- FBO
Newsletter – 6-page (4 times a year)
• Flat size: 25.125” x 10.875” folded & trimmed to 8.375” x 10.875” • Color: 4/4 process with bleeds
• Paper: 80# gloss book white
➢ Process and mail per specs in mailing services
➢ Ship 1,000 to City Hall
Qty: 22,500 -$5,500.00 per issue*
Recreation Guide – 32-page, includes cover (3 times a year) • Flat size: 16.75” x 10.875”, finished size of 8.375” x 10.875, saddle stitched on 10.875” side • Color: 4/4 process with bleeds
• Paper: 70# gloss book white
➢ Process and mail per specs in mailing services
➢ Ship 2,500 to City Hall
Qty: 22,500 $- 19,550.00 per issue*
12 Issues, total $ 95,450.00
** Prices are good for 90 days during awarding
5.3.a
Packet Pg. 69
June 28, 2023
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765
Attn: Cecilia Arellano
Reference: Printing, Delivery And Mailing Services For City Newsletter and Recreation Guide Dear Cecilia,
Thank you for considering and giving us the opportunity to quote on your job. Here is our quote as per specifications provided to us:
Item # 1: Newsletter - 4 page (5 times a year)
Qty: 23,500
Size: 8.375 X 10.875”
Pages: 4 pages
Stock: 80# Gloss Book
Ink: 4/4
Bindery: Folds to 8.375 X 10.875”
Mailing: Simplified Mailing 22,500 copies & 1,000 copies to City Hall Delivery: USPS & Diamond Bar
Price: $3,260.23 X 5 = $16,301.15
Item # 2: Newsletter - 6 page (4 times a year)
Qty: 23,500
Size: 8.375 X 10.875”
Pages: 6 pages
Stock: 80# Gloss Book
Ink: 4/4
Bindery: Saddle Stitch Folds to 8.375 X 10.875”
Mailing: Simplified Mailing 22,500 copies & 1,000 copies to City Hall Delivery: USPS & Diamond Bar
Price: $4,762.97 X 4 = $19,051.88
Item # 3: Newsletter - 32 page (3 times a year)
Qty: 25,000
Size: 8.375 X 10.875”
Pages: 32 pages
Stock: 70# Gloss Book
Ink: 4/4
Bindery: Saddle Stitch Folds to 8.375 X 10.875”
Mailing: Simplified Mailing 22,500 copies & 2,500 copies to City Hall Delivery: USPS & Diamond Bar
Price: $10,808.54 X 4 = $32,425.62
Total: $67,778.65
Should you have any questions or concerns, please feel free to call me.
Sincerely,
Sameer Khan
I Color Printing & Mailing, Inc.
13000 S Broadway, Los Angeles, CA 90061
Tel: 310.997.1452 • Fax: 310.997.1457
www.icolorprinting.net
5.3.a
Packet Pg. 70
RFB for Printing, Delivery
And Mailing Services
Unlock Limitless Possibilities:
Where Innovation Meets Imagination
www.ishkaster.com 2023
5.3.a
Packet Pg. 71
LET'S GET STARTED
06/23 www.ishkaster.com 2023
Cover Letter
To Cecilia Arellano,
I am excited to reach out to you on behalf of
Ishkaster Media, a dynamic and innovative graphic
design agency that specializes in delivering visually
compelling solutions to businesses and
organizations. We are thrilled to present this
proposal to the City of Diamond Bar and express our
interest in partnering for Printing, Delivery And
Mailing services.
At Ishkaster Media, we understand the importance
of delivering visually captivating and strategically
executed print materials to engage and captivate
your target audience. Our team of seasoned
professionals excels in creating high-quality designs,
ensuring brand consistency, and managing the
entire printing and mailing process with utmost
efficiency.
Jonathan Dam
Executive Assistant
Ishkaster Media
[email protected]
(626) 428-2327
1947 S Myrtle Ave,
Monrovia, CA, 91016
5.3.a
Packet Pg. 72
OUR SERVICES
6/23 www.ishkaster.com 2023
Printing, Delivery and Mailing
Specifications and Cost
Monthly Newsletter - 4-Page $ 37820.96
Final Size: 8.375” x 10.875” - 4/4 process with bleeds
Cost Per Issue
$ 7,238.69
Total (5 Issues)
$ 37820.96
Monthly Newsletter - 6-Page $ 46,921.28
Final Size: 8.375” x 10.875” - 4/4 process with bleeds
Cost Per Issue
$ 11,212.82
Total (4 Issues)
$ 46,921.28
Recreation Activities Guide - 32-Page $ 100,677.96
Final Size: 8.375” x 10.875” - 4/4 process with bleeds
Cost Per Issue
$ 29,827.32
Total (3 Issues)
$ 100,677.96
Total
$ 37820.96
$ 186,320.19
Miscellaneous Fees/Services
Data Processing:
Acquiring mailing list
Postage Estimated:
Will be deducted from client permit
80# Gloss book White
80# Gloss book White
80# Gloss book White
Saddle Stitched 10.875' Side
$ 4,492 Per Issue
$ 900 One-time fee
$ 46,921.28
$ 100,677.96
$ 900
$ 19,097.82
$ 205,418.01
Tax
2,500 Extra Prints
$ 3,732
1,000 Extra Prints
$517.50
1,000 Extra Prints
$ 325
*Graphic Materials must be received 5-7 days prior to mailing date. *Mailing Services are provided in-house
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Agenda #: 5.4
Meeting Date: July 18, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CONSULTING SERVICES AGREEMENT WITH SIMPSON
ADVERTISING, INC. FOR SPECIALTY GRAPHIC DESIGN SERVICES THROUGH JUNE 30, 2025.
STRATEGIC
GOAL: Open, Engaged & Responsive Government
RECOMMENDATION:
Approve, and authorize the City Manager to enter into a Consultant Services Agreement with Simpson Advertising through June 30, 2025.
FINANCIAL IMPACT:
The total not-to-exceed amount of the two-year agreement is $131,670, with $65,835 budgeted for the current fiscal year.
BACKGROUND:
In June 2023, the City issued a Request for Proposals (RFP) through PlanetBids for graphic design services, and received 29 proposals.
Firm Proposal
Techforce Global $14,956
Modish $15,900
Bcreative $18,850
Hueman Studio $24,700
Trazo Group $25,300
My House of Design $29,637.78
Ishkaster $30,700
Geographics $30,823.50
Carel Creative $31,210
G&D Associates $31,900
Nemol $32,415
5.4 Packet Pg. 74
One Vector Design $33,620
Byfarr $33,725
Pernsteiner $34,200
McGregor Shott $35,745
Simpson Advertising $35,835
Soap Studio $35,850
We The Creative $36,800
Green Media Creations $38,000
Blu Fable $38,437.50
Cuecamp $38,800
Imprint $39,701
3fold Communications $41,796
Galaxy Weblinks $42,600
Tripepi Smith $43,960
Poche Design Studio $44,000
Counterintuity $48,794
Global Urban Strategies $56,260
Formula Marketing $64,498
Community Relations staff reviewed and rated the proposals based on price/agreement terms, location, expertise, experience, and design/style/approach. After completing its review, staff selected Simpson Advertising as its top candidate based on its costeffective rates, its close proximity to City Hall, its professional expertise in City government graphic design projects, and its proven track record of successfully completing projects within tight deadlines and budget constraints.
ANALYSIS:
For almost 20 years, the City has utilized Simpson to assist with the production of various communication and marketing projects that support the City Council’s strategic goal of an Open, Engaged and Responsive Government. The services for the 2023-24 fiscal year will include the production of the City’s monthly newsletter in a four-page format issued three times per year, a six-page format issued six times per year, the 32- page format that includes the recreation guide produced three times per year, and the annual City calendar for a total of $35,835 and an additional miscellaneous project amount of $30,000 for a total budgeted amount of $65,835 for the 2023-24 fiscal year.
The same amount will be applied to the second year of the contract for a total not-toexceed amount of $131,670. The City retains the option to extend the agreement by two additional two-year terms.
In addition to the City newsletter (Diamond Bar Connection) and recreation guide, examples of miscellaneous projects, Simpson will help with the design of the annual calendar, Diamond Bar Center online and print marketing materials, Through My Lens photo contest gallery artwork, City services brochures, and Parks and Recreation recruitment marketing materials.
LEGAL REVIEW:
5.4 Packet Pg. 75
The City Attorney has reviewed and approved the agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.4.a CONSULTING SERVICES AGREEMENT--Simpson Advertising 2023
2. 5.4.b Exhibit A DB RFP GraphicDesignServices2023-24
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1 Professional Services – Non Design
CONSULTANT SERVICES AGREEMENT
[Non-Design Professionals]
THIS AGREEMENT (the "Agreement") is made as of July 1, 2023 by and between the City of Diamond Bar, a municipal corporation ("City") and Simpson Advertising, Inc., a California corporation ("Consultant").
1. Consultant's Services.
Subject to the terms and conditions set forth in this Agreement Consultant shall provide to the reasonable satisfaction of the City the Graphic Design services set forth in the attached Exhibit "A", which is incorporated herein by this reference. As a material inducement to the City to enter into this Agreement, Consultant represents and warrants that it has thoroughly investigated the work and fully understands the difficulties and restrictions in performing the work. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees.
Cecilia Arellano, Sr. Community Relations Coordinator, herein referred to as the “City’s Project Manager”), shall be the person to whom the Consultant will report for the performance of services hereunder. It is understood that Consultant shall coordinate its services hereunder with the City’s Project Manager to the extent required by the City’s Project Manager, and that all performances required hereunder by Consultant shall be performed to the satisfaction of the City’s Project Manager and the City Manager
2. Term of Agreement. This Agreement shall take effect July 1, 2023 and shall continue until June 30, 2025 ("Term"), unless earlier terminated pursuant to the provisions herein.
The City shall have the option to extend this Agreement for two (2) additional two (2) year terms, subject to the same terms and conditions contained herein, by giving Consultant written notice of the exercise of this option at least thirty (30) days prior to the expiration of the initial Term. In the event the City exercises its option to extend the Term, Consultant's compensation shall be subject to an adjustment upon the effective date of extension as follows:
Any increase in compensation will be negotiated between the City and the Consultant, but in no event shall the increase exceed the amount that the Consumer Price Index ("CPI") for the Los Angeles-Anaheim-Riverside metropolitan area for the month immediately preceding the Adjustment Date (the "Index Month") as reported by the Bureau of Labor Statistics of the United States Department of Labor, has increased over the CPI for the month one year prior to the Index Month. Any exercise of an option to extend the Term and/or increase in compensation, negotiated or based upon CPI, shall be subject to approval of the City Council.
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3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the scope of services set forth in Exhibit "A". Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed One Hundred Thirty-One Thousand Six Hundred Seventy Dollars ($131,670) without the prior written consent of the City. The above not to exceed amount shall include all costs, including, but not limited to, all clerical, administrative, overhead, telephone, travel and all related expenses.
4. Payment.
A. As scheduled services are completed, Consultant shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred.
B. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed.
C. City will pay Consultant the amount invoiced the City will pay Consultant the amount properly invoiced within 35 days of receipt, but may withhold 30% of any invoice until all work is completed, which sum shall be paid within 35 days of completion of the work and receipt of all deliverables.
D. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice.
5. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefore have been previously authorized in writing and approved by the City Manager or his designee as an amendment to this Agreement.
The amendment shall set forth the changes of work, extension of time, if any, and adjustment of the fee to be paid by City to Consultant.
6. Priority of Documents. In the event of any inconsistency between the provisions of this Agreement and any attached exhibits, the provisions of this Agreement shall control.
7. Status as Independent Contractor.
A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent, except as specifically provided herein. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner employees of City.
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B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto.
C. Consultant shall fully comply with Workers' Compensation laws regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable Worker's Compensation laws.
D. Consultant shall, at Consultant’s sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board.
E. In addition to any other remedies it may have, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification required by this Agreement or for any amount or penalty levied against the City for Consultant’s failure to comply with this Section.
8. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions and represents that it and any subcontractors it may engage, possess any and all licenses which are required to perform the work contemplated by this Agreement and shall maintain all appropriate licenses during the performance of the work.
9. Indemnification.
Consultant shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers ("Indemnitees") from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with:
(1) Any and all claims under Workers’ Compensation Act and other employee benefit acts with respect to Consultant’s employees or Consultant’s contractor’s employees arising out of Consultant’s work under this Agreement; and
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(2) Any and all claims arising out of Consultant's performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, regardless of City’s passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the City. Should City in its sole discretion find Consultant’s legal counsel unacceptable, then Consultant shall reimburse the City its costs of defense, including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation. The Consultant shall promptly pay any final judgment rendered against the Indemnitees. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. Except for the Indemnitees, this Agreement shall not be construed to extend to any third party indemnification rights of any kind. (3) The Consultant's obligations to indemnify, defend and hold harmless the City shall survive termination of this Agreement.
10. Insurance.
A. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City the following insurance:
(1) a policy or policies of broad-form comprehensive general liability insurance written on an occurrence basis with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00 per occurrence;
(3) automotive liability insurance written on an occurrence basis covering all owned, non-owned and hired automobiles, with minimum combined single limits coverage of $1,000,000.00; and
(4) Worker's Compensation insurance when required by law, with a minimum limit of $500,000.00 or the amount required by law, whichever is greater.
B. The City, its officers, employees, agents, and volunteers shall be named as additional insureds on the policies as to comprehensive general liability, property damage, and automotive liability. The policies as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only.
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C. All insurance policies shall provide that the insurance coverage shall not be non-renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City at least ten (10) days prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage and in the event of any of the same by the insurer to immediately notify the City.
D. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement and shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed have a current A.M. Best's rating of no less than A-, VII.
E. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum insurance requirements above, and (2) insurance policy endorsements or a copy of the insurance policy evidencing the additional insured requirements in this Agreement, in a form acceptable to the City.
F. Self-Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s due to such failure in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach.
G. Subrogation. With respect to any Workers' Compensation Insurance or Employer's Liability Insurance, the insurer shall waive all rights of subrogation and contribution it may have against the Indemnitees.
H. Failure to Maintain Insurance. If Consultant fails to keep the insurance required under this Agreement in full force and effect, City may take out the necessary insurance and any premiums paid, plus 10% administrative overhead, shall be paid by Consultant, which amounts may be deducted from any payments due Consultant.
I. Consultant shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to the City for review and approval. All insurance for subcontractors shall be subject to all of the requirements stated herein.
11. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or
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received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects.
12. Ownership of Materials. Except as specifically provided in this Agreement, all materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may, however, make and retain such copies of said documents and materials as Consultant may desire.
13. Maintenance and Inspection of Records. In accordance with generally accepted accounting principles, Consultant and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records, and other information (collectively, the “records”) pertaining to the costs of and completion of services performed under this Agreement. The City and any of their authorized representatives shall have access to and the right to audit and reproduce any of Consultant's records regarding the services provided under this Agreement. Consultant shall maintain all such records for a period of at least three (3) years after termination or completion of this Agreement. Consultant agrees to make available all such records for inspection or audit at its offices during normal business hours and upon three (3) days' notice from the City, and copies thereof shall be furnished if requested.
14. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement.
B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement.
15. Termination. The City may terminate this Agreement with or without cause upon fifteen (15) days' written notice to Consultant. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the
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event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services, unless the notice provides otherwise, except those services reasonably necessary to effectuate the termination. The City shall be not liable for any claim of lost profits.
16. Personnel/Designated Person. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. [Optional for when it is important that a specific person perform the work include the following] Except as otherwise authorized by the City's Project Manager, [If applicable, name of designated person] shall be the person who primarily performs the work provided under this Agreement. Except as provided in this Agreement, Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right in its sole discretion to require Consultant to exclude any employee from performing services on City's premises.
Note: Most Consulting Services Work does not implicate prevailing wages, but some does. If so, prevailing wage section must be added here. See form Maintenance Services Agreement, Section 17, for language to insert.
17. Non-Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto.
Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials.
18. Time of Completion. Consultant agrees to commence the work provided for in this Agreement within (5) days of being notified by the City to proceed and to diligently prosecute completion of the work within ________ (__) calendar days from
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such date or as may otherwise be agreed to by and between the Project Manager and the Consultant.
19. Time Is of the Essence. Time is of the essence in this Agreement.
Consultant shall do all things necessary and incidental to the prosecution of Consultant's work.
20. Liquidated Damages. Consultant shall pay City, or have withheld from monies due it, as liquidated damages, the sum of _______ Dollars ($___) per day for each and every calendar day's delay in finishing the work within the time specified, including any written extensions which may be granted, in writing, in accordance with this Agreement.
21. Delays and Extensions of Time. Consultant's sole remedy for delays outside its control shall be an extension of time. No matter what the cause of the delay, Consultant must document any delay and request an extension of time in writing at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length of the delay outside Consultant’s control. If Consultant believes that delays caused by the City will cause it to incur additional costs, it must specify, in writing, why the delay has caused additional costs to be incurred and the exact amount of such cost within 10 days of the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount absent a written amendment to this Agreement. In no event shall the Consultant be entitled to any claim for lost profits due to any delay, whether caused by the City or due to some other cause.
22. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect.
23. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments.
24. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default.
25. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants.
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26. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, which cannot be resolved by the parties, may be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that mutual good faith efforts to resolve the same any dispute or controversy as provided herein, shall be a condition precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy.
27. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section.
“CONSULTANT” “CITY”
Simpson Advertising, Inc. City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765-4178
Attn.: Attn.: Cecilia Arellano
Phone: Phone: (909) 839-7056
E-Mail: E-mail: [email protected]
28. Governing Law. This Agreement shall be interpreted, construed and enforced in accordance with the laws of the State of California. The venue for any action brought under this Agreement shall be in Los Angeles County.
29. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument.
30. Entire Agreement. This Agreement, and any other documents incorporated herein by reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by a person duly authorized to do so under the City's Purchasing Ordinance.
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IN WITNESS of this Agreement, the parties have executed this Agreement as of the date first written above.
"Consultant" "City"
Simpson Advertising, Inc. CITY OF DIAMOND BAR
By: ______ By: ____
Printed Name: Dan Fox, City Manager
Title:
By: ATTEST:
Printed Name:
Title:
Kristina Santana, City Clerk
Approved as to form:
By:____
Omar Sandoval, City Attorney
*NOTE:If Consultant is a corporation, the City requires the following signature(s):
-- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR
-- The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City.
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REQUEST FOR PROPOSAL FOR GRAPHIC DESIGN SERVICES
THE CITY OF DIAMOND BAR
COVER LETTER
June 26, 2023
Marsha Roa
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765
Dear Ms. Marsha Roa,
Simpson Advertising, Inc. (SAI) is pleased to submit a proposal for graphic design services for the City of Diamond Bar’s monthly newsletter, recreation guide, annual calendar and miscellaneous projects.
Based in Los Angeles County since 1973, SAI has provided quality graphic design and marketing services to many municipal government agencies, private businesses, non-profit and civic organizations.
Principals and primary contacts authorized to bid on the behalf of SAI, Jeff Simpson and Debbie Baker, have the experience, expertise and talent to create, City publications as well as other marketing and communication projects. As an example, SAI currently works with the Cities of Diamond Bar and Santa Fe Springs to provide design and layout services of their recreation guides, newsletters and other projects that require creative talents, attention to detail and the ability to work within tight deadlines.
To complement our services, SAI aligns with vendors that we know and trust to provide quality work and have the capabilities to ensure production and distribution deadlines are met.
It is with great pleasure and confidence that we submit our proposal for Graphic Design Services to the City of Diamond Bar.
Best regards,
Jeff Simpson, President
(562) 949-9780 • [email protected]
Debbie Baker, Corporate Secretary
(562) 949-9780 • Cell (562) 400-4635 • [email protected] Exhibit A - FY 2023/24 Agreement
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REFERENCES
City of Diamond Bar, 21810 E. Copley Drive • Diamond Bar, CA 91765 Contacts:
Marsha Roa, Public Information Manager, (909) 839-7055
[email protected]
Cecilia Arellano, Public Information Coordinator, (909) 839-7056 [email protected]
City of Santa Fe Springs, 11710 E. Telegraph Road • Santa Fe Springs, CA 90670 Contact:
Raelene Barraza, Public Information Officer
(562) 868-0511, Ext 7538
[email protected]
Walnut Valley Unified School District, 880 So. Lemon Avenue • Walnut, CA 91789 Contact:
Kelli Gile, Public Information Specialist
(909) 595-1261, Ext 31204
[email protected]
City of San Gabriel, 425 South Mission Road • San Gabriel, CA 91776 Contact:
Matthew Morales-Stevens, Community Services Manager, (626) 308-2875 250 South Mission Drive • San Gabriel, CA 91776
[email protected]
Pacific Mechanical Supply, 13705 Milroy Place • Santa Fe Springs, CA 90670 Contact:
Brent Adams, CFO
(562) 921-0575, Ext 209
[email protected]
Norwalk - La Mirada Plumbing, Heating & HVAC, 11661 Firestone Blvd. • Norwalk, CA 90650 Contact:
Don Skala, Owner
(562) 868-7777
[email protected]
5.4.b
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EXAMPLES OF SIMILAR WORK
Examples of similar work completed work product - links are provided to view full publication.
Client: City of Santa Fe Springs
Publication: “All Things Santa Fe Springs”, Summer 2023 https://www.santafesprings.org/
Publication: “The Telegraph”, June/July 2023
https://www.santafesprings.org/
Simpson Advertising provides graphic design services for the City’s quarterly recreation guide year and the newsletter, published 3 times a year.
Client: City of Diamond Bar
Publication: Diamond Bar Recreation Guide, Summer 2023
https://www.diamondbarca.gov/210/Recreation-Guide
Publication: Diamond Bar Connection Newsletter, July 2023 https://www.diamondbarca.gov/208/Diamond-Bar-Connection---Monthly-Newslet Simpson Advertising provides graphic design services for the City’s recreation guide and the City’s monthly Newsletter.
Client: City of San Gabriel
Publication: City of San Gabriel Grapevine GUIDE, Summer 2023 https://www.sangabrielcity.com/1158/Recreation-GUIDE
Simpson Advertising provided graphic design services for the City’s recreation guide and newsletter since 2012. SAI’s graphic design services contract with the City of San Gabriel ended this year.
Client: Walnut Valley Unified School District
Publication: “Outlook” Newsletter
https://www.wvusd.org/
Simpson Advertising provides graphic design services for the WVUSD Newsletter as well as printing and mailing. The “Outlook” is published 3 times a year.
Please visit www.SimpsonAdvertisingInc.com. for additional samples of our capabilities.
STATEMENT OF AGREEMENT
Simpson Advertising, Inc. agrees to the terms and conditions set forth in the City of Diamond Bar’s Consulting Services Agreement.
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SCOPE OF SERVICES AND COSTS
Costs are based on City staff to provide content, including text in a Word document, photos and graphic files electronically for each publication or project. Securing stock images may be requested by the City. A production schedule will be submitted by the City and strictly adhered to for a timely delivery of electronic files to the City’s print vendor.
Simpson Advertising (SAI) will provide a minimum of two (2) color PDF proofs per publication via email.
Initial proof for review and second proof with completed corrections and/or edits prior to final approval.
Approved, press quality files will be submitted directly to the City’s designated printer. Invoice to be submitted with net 30 terms at the completion of each publication or project.
MONTHLY NEWSLETTERS:
DB Connection Newsletter - 4-page, 4 times per year
Newsletter 16.75” x 10.875” folded, trimmed and finished to 8.375” x 10.875”, 4/4 process with bleeds.
Per Issue Total 4 issues
$ 1,575.00 $ 6,300.00*
DB Connection Newsletter - 6-Page, 5 times per year
Newsletter 25.125” x 10.875” folded, trimmed and finished to 8.375” x 10.875”, 4/4 process with bleeds.
Per Issue Total 5 issues
$ 2,275.00 $ 11,375.00*
RECREATION ACTIVITIES GUIDE:
DB Recreation Guide/Newsletter Combination Publication - 32-Page, 3 times per year Self-cover Recreation Guide 16.75” x 10.875” folded, trimmed, saddle stitched on 10.875” and finished to 8.375” x 10.875”, 4/4 process with bleeds.
Per Issue Total (3 Issues)
$ 4,925.00 $ 14,775.00*
ANNUAL CALENDAR:
DB Calendar 28-page, 1 time per year
Self cover Calendar 16.75” x 10.875”, folded, trimmed, saddle stitched on 10.875” and finished to 8.375” x 10.875”, 4/4 process with bleeds.
Per Calendar $ 2,800.00*
INFORMATION FLYER:
Two-sided flyer, as needed
Flyer size of 3.5” x 8.5”, 4/4 process with bleeds.
Per Flyer $ 585.00*
HOURLY RATES & ADDITIONAL GRAPHIC DESIGN FEES
Hourly rates for miscellaneous graphic design projects:
Design per hour $ 120.00
Production per hour $ 100.00
Client edits beyond three rounds:
Cost per Issue per hour $ 75.00
*Graphic files are not subject to State sales tax when transmitted electronically.
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Agenda #: 5.5
Meeting Date: July 18, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: AWARD OF CONSTRUCTION CONTRACT TO G&A NELOS
CONSTRUCTION, INC., FOR THE GROUNDWATER DRAINAGE
IMPROVEMENTS PHASE 4 & 5 PROJECT (CIP# PW23401).
STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:
A. Determine that approving the construction contract for the proposed project is exempt from the California Environmental Quality Act pursuant to Section 15301(c) and 15302 of the CEQA Guidelines; and
B. Approve, and authorize the Mayor to sign, a Contract Agreement with G&A Nelos Construction, Inc. in the amount of $223,788 approving Bid Schedule, plus a contingency amount of $22,378.80, for Contract Change Orders to be approved by the City Manager, for a total authorization amount of $246,166.80.
FINANCIAL IMPACT:
This project is a carry-over from the FY 2022/23 Capital Improvement Program (CIP) and includes available funding resources as follows:
Groundwater Drainage
Improvement Phases 4 & 5
CIP Project #PW23401
FY2022-23
Budget
Appropriation
Expenditure Balance
Measure W Fund $530,000.00 $530,000.00
G&A Nelos Construction, Inc.
Construction Contract $223,788.00 $306,212.00
Construction Contingency (10%) $22,378.80 $283,833.20
Balance $283,833.20
The total contingency amount of $22,378.80 for G&A Nelos Construction, Inc. will only be used in the event of unforeseen circumstances that will warrant a contract change
5.5 Packet Pg. 91
order.
BACKGROUND:
The Groundwater Drainage Improvements Phase 4 & 5 (includes locations 6 & 7) Project with CIP Project# PW23401 (Project) is part of the multi-phase Citywide Comprehensive Drainage Study recommendation from 2015. The study identified eleven (11) locations in the City that have experienced groundwater discharge onto public sidewalks and/or roads, causing disruptions to vehicular and pedestrian traffic. A priority list was created, along with preferred design scenarios and projected costs for each location. The locations with the most significant impacts on vehicular and pedestrian use were given the highest priorities.
Locations #1 through #5 were completed in previous phases in previous years.
Locations 6 and 7, namely Copley Drive and Moonlake Street, were approved for improvements in the Fiscal Year 2022/23 Capital Improvement Program (CIP). Please refer to Attachment 2 for the Location Maps.
ANALYSIS:
Due to the initial Engineer’s Estimate being lower than the CUPCA threshold, the plans and specifications were approved under the City Engineer’s authority, and the Project was advertised, through an informal bidding process on PlanetBids, on April 5, 2023.
However, both received bids exceeded the original Engineer's Estimate of $145,000, leading to their rejection by staff. The cost increase was, among other things, a significant increase in the unit price of materials and, to a lower extent, labor costs in a relatively short period of time. Following this, plans and specifications were approved at the May 16, 2023, City Council meeting, and the project was subsequently re-advertised through a formal bidding process on PlanetBids. For this procurement process, the engineer's estimate was revised and updated to $268,000, taking into account labor and material shortages. This latest estimate provides a more accurate cost for the Project based on the current market conditions.
Award of Contract for Construction
On May 19, 2023, the City re-advertised the Project on PlanetBids to solicit and receive bids from qualified contractors. By the deadline of June 7, 2023, four (4) bids were received. G&A Nelos Construction, Inc. emerged as the lowest responsible bidder with a Base Bid amount of $223,788.00.
The results for the bids are shown below:
Contractor Base Bid
G&A Nelos Construction, Inc. $223,788.00
GCI Construction, Inc. $278,600.00
Zusser Company, Inc. $326,700.00
CEM Construction $334,100.00
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Staff has verified that G&A Nelos Construction, Inc. possesses a valid contractor license and maintains a commendable level of experience with similar projects. The tentative schedule for the Project is outlined below:
Award Construction Contract July 18, 2023
Start of Construction August 2023
Completion of Construction September 2023
Environmental Review
This Project has been determined to be exempt from the California Environmental Quality Act (CEQA) provisions pursuant to the California Code of Regulations, guidelines for the implementation of the CEQA, Section 15301(c) and 15302 (Replacement and Reconstruction).
LEGAL REVIEW:
The City Attorney has reviewed and approved the Agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.5.a Agreement with G&A Nelos Construction, Inc.
2. 5.5.b Location Maps
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6 5.5.a
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5.5.a
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5.5.a
Packet Pg. 101
5.5.b
Packet Pg. 102
5.5.b
Packet Pg. 103
Agenda #: 5.6
Meeting Date: July 18, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: PURCHASE OF A HP MSL 2040 AND A HP MSL 6480 TAPE LIBRARY
WITH ALL REQUIRED ACCESSORIES FROM GOVCONNECTION,
INC.
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve and authorize the City Manager to issue a purchase order to GovConnection, Inc. for the purchase of a HP MSL 2040 and a HP MSL 6480 tape library with all required accessories in the amount not-to-exceed $171,728.67.
FINANCIAL IMPACT:
Funds needed to accommodate the proposed purchase order were included in the FY 2023-24 Adopted Budget - Equipment Maintenance and Replacement Fund (Fund 503).
BACKGROUND:
The daily operations of the City rely on the use of computers, specialized networks, and associated hardware and software to create, process, and store digital information and communicate with the public. Data backup and recovery is a crucial function that ensures proper function and continuity of the City. These systems allow the city to recover crucial data from both accidental and malicious loss.
The City utilizes HP LTO tape libraries to back up every server on the network nightly.
The backup tapes are stored off-site in order to prevent the loss during a fire or other disaster.
The current tape libraries have outlived its useful life and has been scheduled for replacement. To ensure the City’s essential information systems infrastructure remains in place, it is proposed that two tape libraries be replaced
5.6 Packet Pg. 104
DISCUSSION
Consistent with the purchasing ordinance, the City publicly solicited bids. Five vendors submitted bids, including:
Bidder Bid Amount
GovConnection, Inc. $171,728.67
VPrime Tech Inc $190,145.37
ITECH Devcies Inc $207,173.47
Southern Computer Warehouse Inc $211,090.86
Smat IT Pros Inc $230,490.35
Staff has determined that GovConnection, Inc. is the lowest cost responsible bidder, meeting all technical requirements.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.6.a HPE-MSL-2040
2. 5.6.b HPE-MSL-6480
5.6 Packet Pg. 105
Account Executive: Di De Stefano
Phone:
Fax:
Email: [email protected] Date: 6/30/2023
Valid Through: 7/20/2023
Account Manager: Account #: S03134
Phone:
Fax:
Email:
Customer Contact: Alfredo Estevez Phone: (909) 839-7083 Email: [email protected] Fax: (909) 861-3117
DELIVERY FOB SHIP VIA SHIP WEIGHT TERMS CONTRACT ID#
Destination Small Pkg Ground Service Level 107.00 lbs Net 30 * Line # Qty Item # Mfg. Part # Description Mfg. Price Ext 1 1 16466868 AK379A
CTO ENT MSL2024 0 Drive Tape
Library
Hp Enterprise Storageworks
Hp Enterprise
Storageworks $ 2,380.00 $ 2,380.00
2 2 41547870 R6Q75A
CTO ENT MSL LTO-9 45000 SAS Tape
Drive Upgrade Kit
HP Server Source
HP Server Source $ 5,991.50 $ 11,983.00
3 1 9187828 AF556A
CTO 1.83m 10A C13-UL US Power
Cord
Hp Openview
Hp Openview $ 6.00 $ 6.00
4 1 41289654 HA113A1 5BW HPE Installation SVC
Hp Openview Hp Openview $ 180.77 $ 180.77
5 3 41610898 P35176-B21
CTO ENT External 12Gb Mini SAS High
Density to Mini SAS High Density 4-lane
Fanout Cable, 2m
Hp Openview
Hp Openview $ 125.75 $ 377.25
6 10 41547872 Q2079AA
CTO ENT 45TB LTO-9 RW Tape
Cartridges (20-pack)
HP Server Source
HP Server Source $ 2,341.14 $ 23,411.40
7 25 380321 C7978A Ultrium x 1 - cleaning cartridge
HP Storage Media HP Storage Media $ 39.50 $ 987.50
8 1 41322827 HA114A1 5DS
HPE StoreEver MSL2024/Autoloadr Stup
SVC
Hewlett Packard Network Source
Hewlett Packard
Network Source $ 2,970.00 $ 2,970.00
9 1 41610318 HU4A6A5 80N
HPE 5Y Tech Care Essential
SVCSupport
Hp Enterprise Storageworks
Hp Enterprise
Storageworks $ 3,445.00 $ 3,445.00
10 1 34537076 804398-B21
Smart Array E208e-p SR Gen10 12G SAS
PCIe Plug-In Controller, 8-External Lanes /
No Cache
HP Server Accessories
HP Server
Accessories $ 935.00 $ 935.00
11 2 14642611 142257-002 CTO Ent 10A IEC320 C14 - C13
Hp Openview Hp Openview $ 9.50 $ 19.00
Subtotal $ 46,694.92
Fee $ 0.00
Shipping and
Handling $ 0.00
(909) 839-7000 (909) 839-7058
5-30 Days A/R/O
Important Notice: --- THIS QUOTATION IS SUBJECT TO THE FOLLOWING Terms of Sale: All purchases from GovConnection, Inc. are subject to the Company's Standard Terms of Sale, which describe important legal rights and obligations. You may review the Company's Standard Terms of Sale on the Company's website: www.govconnection.com, or you may request a copy via fax, e-mail, or mail by calling your account representative. The only exception to this policy is if your order is being placed under any one of our many national, state, educational or cooperative Agreements, in which case the Terms and Conditions of your Purchase Order are already pre-negotiated and stated in that Agreement. No other Terms and Conditions shall apply and any other terms and conditions referenced or appearing in your Purchase Order are considered null and void. Due to the industry-wide constraints and fluctuations, we reserve the right to change pricing at any time. Please refer to our Quote Number in your order.
SALES QUOTE
GovConnection, Inc. # 25468169.09
732 Milford Road PLEASE REFER TO THE ABOVE
Merrimack, NH 03054 QUOTE # WHEN ORDERING
CITY OF DIAMOND BAR, CA
21810 EAST COPLEY DR
QUOTE PROVIDED TO: SHIP TO:
AB#: 8369465 AB#: 8369468
CITY OF DIAMOND BAR CA
ACCOUNTS PAYABLE KEN DESFORGES
21810 COPLEY DRIVE
DIAMOND BAR, CA 91765 DIAMOND BAR, CA 91765
5.6.a
Packet Pg. 106
Account Executive: Di De Stefano
Phone:
Fax:
Email: [email protected] Date: 6/30/2023
Valid Through: 7/20/2023
Account Manager: Account #: S03134
Phone:
Fax:
Email:
Customer Contact: Alfredo Estevez Phone: (909) 839-7083 Email: [email protected] Fax: (909) 861-3117
DELIVERY FOB SHIP VIA SHIP WEIGHT TERMS CONTRACT ID#
Destination Small Pkg Ground Service Level 107.00 lbs Net 30 * Line # Qty Item # Mfg. Part # Description Mfg. Price Ext (909) 839-7000 (909) 839-7058
5-30 Days A/R/O
Important Notice: --- THIS QUOTATION IS SUBJECT TO THE FOLLOWING Terms of Sale: All purchases from GovConnection, Inc. are subject to the Company's Standard Terms of Sale, which describe important legal rights and obligations. You may review the Company's Standard Terms of Sale on the Company's website: www.govconnection.com, or you may request a copy via fax, e-mail, or mail by calling your account representative. The only exception to this policy is if your order is being placed under any one of our many national, state, educational or cooperative Agreements, in which case the Terms and Conditions of your Purchase Order are already pre-negotiated and stated in that Agreement. No other Terms and Conditions shall apply and any other terms and conditions referenced or appearing in your Purchase Order are considered null and void. Due to the industry-wide constraints and fluctuations, we reserve the right to change pricing at any time. Please refer to our Quote Number in your order.
SALES QUOTE
GovConnection, Inc. # 25468169.09
732 Milford Road PLEASE REFER TO THE ABOVE
Merrimack, NH 03054 QUOTE # WHEN ORDERING
CITY OF DIAMOND BAR, CA
21810 EAST COPLEY DR
QUOTE PROVIDED TO: SHIP TO:
AB#: 8369465 AB#: 8369468
CITY OF DIAMOND BAR CA
ACCOUNTS PAYABLE KEN DESFORGES
21810 COPLEY DRIVE
DIAMOND BAR, CA 91765 DIAMOND BAR, CA 91765
Tax $ 3,809.43
Total $ 50,504.35
5.6.a
Packet Pg. 107
ORDERING INFORMATION
GovConnection, Inc. DBA Connection
Please contact your account manager with any questions.
Ordering Address
GovConnection, Inc.
732 Milford Road
Merrimack, NH 03054
Remittance Address
GovConnection, Inc.
Box 536477
Pittsburgh, PA 15253-5906
Please reference the Contract # on all purchase orders.
TERMS & CONDITIONS
Payment Terms: NET 30 (subject to approved credit)
FOB Point: DESTINATION (within Continental US)
Maximum Order Limitation: NONE
FEIN: 52-1837891
DUNS Number: 80-967-8782
CEC: 80-068888K
Cage Code: OGTJ3
Business Size: LARGE
Erate Spin Number: 143026005
WARRANTY: Manufacturer’s Standard Commercial Warranty
NOTE: It is the end user's responsibility to review, understand and agree to the terms of any End User License Agreement (EULA).
Important Notice: --- THIS QUOTATION IS SUBJECT TO THE FOLLOWING Terms of Sale: All purchases from GovConnection, Inc. are subject to the Company’s Standard Terms of Sale, which describe important legal rights and obligations. You may review the Company’s Standard Terms of Sale on the Company’s website: www.govconnection.com or you may request a copy via fax, e-mail, or mail by calling your account representative. The only exception to this policy is if your order is being placed under any one of our many national, state, educational or cooperative Agreements, in which case the Terms and Conditions of your Purchase Order are already prenegotiated and stated in that Agreement. No other Terms and Conditions shall apply and any other terms and conditions referenced or appearing in your Purchase Order are considered null and void. Due to the industry-wide constraints and fluctuations, we reserve the right to change pricing at any time. Please refer to our Quote Number in your order.
If you require a hard copy invoice for your credit card order, please visit the link below and click on the Proof of Purchase/Invoice link on the left side of the page to print one:https://www.govconnection.com/web/Shopping/ProofOfPurchase.htm Please forward your Contract or Purchase Order to:
[email protected]
QUESTIONS: Call 800-800-0019
5.6.a
Packet Pg. 108
Account Executive: Di De Stefano
Phone:
Fax:
Email: [email protected] Date: 6/30/2023
Valid Through: 7/20/2023
Account Manager: Account #: S03134
Phone:
Fax:
Email:
Customer Contact: Alfredo Estevez Phone: (909) 839-7083 Email: [email protected] Fax: (909) 861-3117
DELIVERY FOB SHIP VIA SHIP WEIGHT TERMS CONTRACT ID#
Destination Small Pkg Ground Service Level 273.00 lbs Net 30 * Line # Qty Item # Mfg. Part # Description Mfg. Price Ext 1 1 16763766 QU625A
StoreEver MSL6480 Scalable Base
Module
HP StorageWorks
HP StorageWorks $ 18,950.00 $ 18,950.00
2 6 41547870 R6Q75A
CTO ENT MSL LTO-9 45000 SAS Tape
Drive Upgrade Kit
HP Server Source
HP Server Source $ 6,000.00 $ 36,000.00
3 6 151239 142257-002 IEC to IEC Power Cable, 8ft
HP Server Accessories
HP Server
Accessories $ 9.50 $ 57.00
4 1 7208461 AF556A Power Cord, 10A C13-UL, 6ft
HP Server Accessories
HP Server
Accessories $ 5.75 $ 5.75
5 1 34537076 804398-B21
Smart Array E208e-p SR Gen10 12G SAS
PCIe Plug-In Controller, 8-External Lanes /
No Cache
HP Server Accessories
HP Server
Accessories $ 864.00 $ 864.00
6 6 41289655 HA113A1 5DU
CTO ENT HPE StoreEver Driv
PwrSupCrd Install SVC
Hp Openview
Hp Openview $ 269.00 $ 1,614.00
7 1 41289654 HA113A1 5BW
CTO ENT HPE Add On Options Install
SVC
Hp Openview
Hp Openview $ 173.00 $ 173.00
8 6 41610898 P35176-B21
CTO ENT External 12Gb Mini SAS High
Density to Mini SAS High Density 4-lane
Fanout Cable, 2m
Hp Openview
Hp Openview $ 125.70 $ 754.20
9 40 380321 C7978A Ultrium x 1 - cleaning cartridge
HP Storage Media HP Storage Media $ 39.50 $ 1,580.00
10 17 41547872 Q2079AA
CTO ENT 45TB LTO-9 RW Tape
Cartridges (20-pack)
HP Server Source
HP Server Source $ 2,341.14 $ 39,799.38
11 1 41289657 HA114A1 5UE
CTO ENT HPE StoreEver MSL3040 /
6480 BM Stup SVC
Hp Openview
Hp Openview $ 3,235.00 $ 3,235.00
12 1 41612239 HU4A6A5 QC6
5Y, Pointnext Tech Care Essential
Service, Parts and Labour, 24x7, On-site,
4h, f/ MSL6480 BASE -CTO
Hp Enterprise Storageworks
Hp Enterprise
Storageworks $ 8,881.00 $ 8,881.00
Subtotal $ 111,913.33
(909) 839-7000 (909) 839-7058
5-30 Days A/R/O
Important Notice: --- THIS QUOTATION IS SUBJECT TO THE FOLLOWING Terms of Sale: All purchases from GovConnection, Inc. are subject to the Company's Standard Terms of Sale, which describe important legal rights and obligations. You may review the Company's Standard Terms of Sale on the Company's website: www.govconnection.com, or you may request a copy via fax, e-mail, or mail by calling your account representative. The only exception to this policy is if your order is being placed under any one of our many national, state, educational or cooperative Agreements, in which case the Terms and Conditions of your Purchase Order are already pre-negotiated and stated in that Agreement. No other Terms and Conditions shall apply and any other terms and conditions referenced or appearing in your Purchase Order are considered null and void. Due to the industry-wide constraints and fluctuations, we reserve the right to change pricing at any time. Please refer to our Quote Number in your order.
SALES QUOTE
GovConnection, Inc. # 25468563.09
732 Milford Road PLEASE REFER TO THE ABOVE
Merrimack, NH 03054 QUOTE # WHEN ORDERING
CITY OF DIAMOND BAR, CA
21810 EAST COPLEY DR
QUOTE PROVIDED TO: SHIP TO:
AB#: 8369465 AB#: 8369468
CITY OF DIAMOND BAR CA
ACCOUNTS PAYABLE KEN DESFORGES
21810 COPLEY DRIVE
DIAMOND BAR, CA 91765 DIAMOND BAR, CA 91765
5.6.b
Packet Pg. 109
Account Executive: Di De Stefano
Phone:
Fax:
Email: [email protected] Date: 6/30/2023
Valid Through: 7/20/2023
Account Manager: Account #: S03134
Phone:
Fax:
Email:
Customer Contact: Alfredo Estevez Phone: (909) 839-7083 Email: [email protected] Fax: (909) 861-3117
DELIVERY FOB SHIP VIA SHIP WEIGHT TERMS CONTRACT ID#
Destination Small Pkg Ground Service Level 273.00 lbs Net 30 * Line # Qty Item # Mfg. Part # Description Mfg. Price Ext (909) 839-7000 (909) 839-7058
5-30 Days A/R/O
Important Notice: --- THIS QUOTATION IS SUBJECT TO THE FOLLOWING Terms of Sale: All purchases from GovConnection, Inc. are subject to the Company's Standard Terms of Sale, which describe important legal rights and obligations. You may review the Company's Standard Terms of Sale on the Company's website: www.govconnection.com, or you may request a copy via fax, e-mail, or mail by calling your account representative. The only exception to this policy is if your order is being placed under any one of our many national, state, educational or cooperative Agreements, in which case the Terms and Conditions of your Purchase Order are already pre-negotiated and stated in that Agreement. No other Terms and Conditions shall apply and any other terms and conditions referenced or appearing in your Purchase Order are considered null and void. Due to the industry-wide constraints and fluctuations, we reserve the right to change pricing at any time. Please refer to our Quote Number in your order.
SALES QUOTE
GovConnection, Inc. # 25468563.09
732 Milford Road PLEASE REFER TO THE ABOVE
Merrimack, NH 03054 QUOTE # WHEN ORDERING
CITY OF DIAMOND BAR, CA
21810 EAST COPLEY DR
QUOTE PROVIDED TO: SHIP TO:
AB#: 8369465 AB#: 8369468
CITY OF DIAMOND BAR CA
ACCOUNTS PAYABLE KEN DESFORGES
21810 COPLEY DRIVE
DIAMOND BAR, CA 91765 DIAMOND BAR, CA 91765
Fee $ 0.00
Shipping and
Handling $ 0.00
Tax $ 9,310.99
Total $ 121,224.32
5.6.b
Packet Pg. 110
ORDERING INFORMATION
GovConnection, Inc. DBA Connection
Please contact your account manager with any questions.
Ordering Address
GovConnection, Inc.
732 Milford Road
Merrimack, NH 03054
Remittance Address
GovConnection, Inc.
Box 536477
Pittsburgh, PA 15253-5906
Please reference the Contract # on all purchase orders.
TERMS & CONDITIONS
Payment Terms: NET 30 (subject to approved credit)
FOB Point: DESTINATION (within Continental US)
Maximum Order Limitation: NONE
FEIN: 52-1837891
DUNS Number: 80-967-8782
CEC: 80-068888K
Cage Code: OGTJ3
Business Size: LARGE
Erate Spin Number: 143026005
WARRANTY: Manufacturer’s Standard Commercial Warranty
NOTE: It is the end user's responsibility to review, understand and agree to the terms of any End User License Agreement (EULA).
Important Notice: --- THIS QUOTATION IS SUBJECT TO THE FOLLOWING Terms of Sale: All purchases from GovConnection, Inc. are subject to the Company’s Standard Terms of Sale, which describe important legal rights and obligations. You may review the Company’s Standard Terms of Sale on the Company’s website: www.govconnection.com or you may request a copy via fax, e-mail, or mail by calling your account representative. The only exception to this policy is if your order is being placed under any one of our many national, state, educational or cooperative Agreements, in which case the Terms and Conditions of your Purchase Order are already prenegotiated and stated in that Agreement. No other Terms and Conditions shall apply and any other terms and conditions referenced or appearing in your Purchase Order are considered null and void. Due to the industry-wide constraints and fluctuations, we reserve the right to change pricing at any time. Please refer to our Quote Number in your order.
If you require a hard copy invoice for your credit card order, please visit the link below and click on the Proof of Purchase/Invoice link on the left side of the page to print one:https://www.govconnection.com/web/Shopping/ProofOfPurchase.htm Please forward your Contract or Purchase Order to:
[email protected]
QUESTIONS: Call 800-800-0019
5.6.b
Packet Pg. 111
Agenda #: 6.1
Meeting Date: July 18, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: LEVYING ASSESSMENTS ON LANDSCAPE ASSESSMENT
DISTRICT NO. 38 FOR FISCAL YEAR 2023/24.
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
A. Receive presentation, open Public Hearing to receive testimony, close Public Hearing; and
B. Adopt Resolution No. 2023-26 to levy and collect assessments for Landscape Assessment District No. 38 for Fiscal Year 2023/24.
FINANCIAL SUMMARY:
The assessments generated by this District in the amount of $276,720 and $218,097 of the General Fund contributions are included for the operation and maintenance costs in the Fiscal Year 2023/24 Budget Special Fund No. 238.
BACKGROUND/DISCUSSION:
As part of the assessment district updates, the City must undergo a three-step process.
This is the final part of the process, where the City Council conducts a public hearing on the District’s proposed annual assessments, after which the Council will consider the related resolutions confirming the levy assessments. Throughout the entire process, all proceedings for the maintenance of improvements have been pursuant to the provisions of the Landscape and Lighting Act of 1972 of Part 2 Division 15 of the Streets and Highways Code of the State of California and applicable provisions of Proposition 218, Article 10 XIIID of the California Constitution.
On April 4, 2023, the City Council adopted Resolution No. 2023-07, ordering the City Engineer to prepare and file an Engineer's Report related to maintenance of improvements in Landscaping Assessment District No. 38 (District) and any
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assessment thereon for Fiscal Year 2023/24.
On June 20, 2023, the City Council adopted Resolution No. 2023-21, declaring the City's intention to levy and collect assessments for the District and directing staff to advertise the Public Hearing to be set for the July 18, 2023 regular meeting.
The attached Engineer’s Report for the City’s Landscaping Assessment District Number 38 (Attachment 2), which has been prepared pursuant to provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California, includes authority for the report, estimated costs of improvements, a diagram for the District and the assessments.
The estimated number of parcels within the District is 18,448 parcels. The amount assessed upon the lands within District Number 38 for Fiscal Year 2022/23 was $15.00 per parcel. The amount to be assessed for Fiscal Year 2023/24 is to remain at $15.00 per parcel. The assessments will be utilized to maintain the City’s medians and parkways.
The proposed assessment has been determined to be exempt from the provisions of Proposition 218 as set forth in section 5 (a): Any assessment imposed exclusively to finance the capital costs or maintenance and operation expenses for sidewalks, streets, sewers, water, flood control drainage systems or vector control.
LEGAL REVIEW:
The City Attorney has reviewed and approved the Resolution as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 6.1.a Resolution No. 2023-26
2. 6.1.b Engineer's Report - FY 2023/24
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RESOLUTION NO. 2023-26
A RESOLUTION LEVYING AN ASSESSMENT ON CITY OF DIAMOND
BAR LANDSCAPE ASSESSMENT DISTRICT NO. 38 FOR FISCAL YEAR 2023-24.
WHEREAS, by its Resolution No. 2023-21, this Council approved a report of the Engineer of Work related to City of Diamond Bar Landscape Assessment District No. 38 (“District”) prepared pursuant to Article XIIID of the California Constitution, and the Landscape and Lighting Act of 1972 (the “Act”), Part 2 of Division 15 of the California Streets and Highways Code (commencing with Section 22500 thereof), which described the improvements thereon, and gave notice of and fixed the time and place of the hearing on the question of assessment thereon for Fiscal Year 2023-24. A diagram of the area encompassed by said assessment district is attached hereto as Exhibit "A”; WHEREAS, the Report is on file with the City Clerk of the City of Diamond Bar; WHEREAS, said hearing was duly and properly noticed, commenced in the SCAQMD Auditorium located at 21865 Copley Drive, Diamond Bar, California on July 18, 2023, and was concluded prior to the adoption of this Resolution; and WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred.
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Diamond Bar does hereby:
Section 1. The Recitals of this Resolution are in all respects true and correct.
Section 2. This Council hereby expressly overrules any and all protests filed objecting to the proposed improvements specified herein or the assessment levied, therefore.
Section 3. Based upon its review of the report of the Engineer of Work referred to hereinabove, and other reports and information, the City Council hereby finds that (i) the land within the said District will be benefitted by the improvements specified in said report, (ii) said District includes all of the lands so benefitted, and (iii) the net amount to be assessed upon the lands within said District for the 2023-24 fiscal year, in accordance with said report, is apportioned by a formula and method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.
Section 4. The improvements specified in the report hereinabove referred to which is on file with the City Clerk of the City of Diamond Bar are hereby ordered to be completed.
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Resolution No. 2023-26
2 Section 5. The assessment diagram contained in the report referred to hereinabove and the assessment of $15.00 for each assessable lot located within said District are hereby adopted and confirmed and said assessment hereby is levied for the 2023-24 fiscal year.
Section 6. The assessment is in compliance with the provisions of the Act, and the City Council has complied with all laws pertaining to the levy of an annual assessment pursuant to the Act. The assessment is levied for the purpose of paying the costs and expenses of the improvements described in the report referred to hereinabove for Fiscal Year 2023-24.
Section 7. The City of Diamond Bar City Council hereby certifies that the assessments to be placed on the 2023-24 property tax bills meet the requirements of Proposition 218 that added Articles XIIIC and XIIID to the California Constitution.
Section 8. The assessments are levied without regard to property valuation.
Section 9. The City Treasurer shall deposit all moneys representing assessments collected by the County to the credit of a special fund for use in City of Diamond Bar Landscape Assessment District No. 38.
Section 10. The City Clerk is hereby authorized and directed to file the diagram and assessment with the County Auditor, together with a certified copy of this Resolution upon its adoption.
Section 11. A certified copy of the assessment and diagram shall be filed in the office of the City Clerk and open for public inspection.
Section 12. The City Clerk shall certify to the adoption of this Resolution.
PASSED, ADOPTED AND APPROVED this 18th day of July 2023.
CITY OF DIAMOND BAR
_______
Andrew Chou, Mayor
[Signatures continued on the following page]
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Resolution No. 2023-26
3 ATTEST:
I, Kristina Santana, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on the 18th day of July 2023, by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
_______
Kristina Santana, City Clerk
6.1.a
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Resolution No. 2023-26
4 Exhibit A
6.1.a
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FY 2023-24 ENGINEER’S REPORT
City of Diamond Bar
Landscaping Assessment District No. 38
June 2023
6.1.b
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CITY OF DIAMOND BAR PAGE ii
LANDSCAPE AND LIGHTING ASSESSMENT – DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2023-24
BY SCICONSULTINGGROUP
City of Diamond Bar
City Council
Andrew Chou, Mayor
Stan Liu, Mayor Pro Tem
Ruth M. Low, Councilmember
Chia Yu Teng, Councilmember
Steve Tye, Councilmember
City Manager
Dan Fox
Public Works Director
David Liu
City Attorney
Omar Sandoval
Engineer of Work
Edric Kwan, P.E.
SCI Consulting Group
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BY SCICONSULTINGGROUP
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Table of Contents
Introduction.................................................................................................... 6 Overview ......................................................................................................................6 Engineer’s Report and Continuation of Assessments..................................................6 Legislative Analysis.......................................................................................................7 Plans & Specifications ................................................................................... 10 Fiscal Year 2023-24 Estimate of Cost and Budget ........................................... 13 Budget for Fiscal Year 2023-24...................................................................................13 Method of Assessment Apportionment......................................................... 14 Method of Apportionment.........................................................................................14 Discussion of Benefit..................................................................................................14 Special Benefit............................................................................................................16 General Versus Special Benefit ..................................................................................17 Benefit Finding ...........................................................................................................18 Method of Apportionment.........................................................................................22 Annual Assessment Calculation..................................................................................23 Duration of Assessment .............................................................................................23 Appeals of Assessments Levied to Property ..............................................................23 Assessment Funds Must Be Expended Within the District Area................................24 Assessment................................................................................................... 25 Assessment Diagram ..................................................................................... 27 Assessment Roll ............................................................................................ 29
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ENGINEER’S REPORT, FISCAL YEAR 2023-24
BY SCICONSULTINGGROUP
List of Tables
Table 1: FY 2023-24 Estimate of Costs.............................................................................. 13 Table 2: FY 2023-24 Summary Cost Estimate ................................................................... 25
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LANDSCAPE AND LIGHTING ASSESSMENT – DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2023-24
BY SCICONSULTINGGROUP
Introduction
Overview
The City of Diamond Bar (the “City”) services and maintains perimeter and median landscaping, and other improvements (“Improvements”) to various parts of the City. In order to fund the maintenance and operation (“Services”) of these projects and improvements, Landscaping Assessment District No. 38 (“District”) was formed in 1984 by the County of Los Angeles prior to the incorporation of the City of Diamond Bar. Upon incorporation in 1989, the City assumed jurisdiction over the District. This Engineer’s Report ("Report") was prepared to establish the budget for the Improvements (as described below) that will be funded by the 2023-24 assessments and other revenue, and to determine the general and special benefits received from the Improvements by property within the District and the method of assessment apportionment to lots and parcels. This Report and the assessments have been made pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (the "Act") and Article XIIID of the California Constitution (the “Article”).
Engineer’s Report and Continuation of Assessments
The assessments have been continued for over 35 years. In each subsequent year for which the assessments will be continued, the Diamond Bar City Council (the “Council”) must direct the preparation of an Engineer’s Report, budgets, and proposed assessments for the upcoming fiscal year. After the report is completed, the City Council may preliminarily approve the Engineer’s Report and the continued assessments and establish the date for a public hearing on the continuation of the assessments. Accordingly, this Engineer’s Report (the “Report”) was prepared pursuant to the direction of the City Council.
As required by the Act, this Report includes plans and specifications, a diagram or map of the District, the benefits received by property from the Improvements within the District, and the method of assessment apportionment to lots and parcels within the District.
If the Council approves this Engineer’s Report and the continuation of the Assessments by resolution, a notice of public hearing must be published in a local newspaper at least 10 days prior to the date of the public hearing. The resolution preliminarily approving the Engineer’s Report and establishing the date for a public hearing is typically used for this notice.
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LANDSCAPE AND LIGHTING ASSESSMENT – DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2023-24
BY SCICONSULTINGGROUP
Following the minimum 10-day time period after publishing the notice, a public hearing is held for the purpose of allowing public testimony about the proposed continuation of the Assessments. This hearing is currently scheduled for July 18, 2023. At this hearing, the Council will consider approval of a resolution confirming the continuation of the Assessments for fiscal year 2023-24. If so confirmed and approved, the Assessments would be submitted to the Los Angeles County Auditor/Controller for inclusion on the property tax rolls for fiscal year 2023-24.
Beginning in 2015, SCI Consulting Group became the Assessment Engineer for the District.
To maintain an accurate reference and legally defensible record of the District, pertinent language used in previous engineer’s reports has been retained herein and is cited in italics as appropriate.
Legislative Analysis
Proposition 218
The Right to Vote on Taxes Act was approved by the voters of California on November 6, 1996 and is now Article XIIIC and XIIID of the California Constitution. Proposition 218 provides for benefit assessments to be levied to fund the cost of providing services and improvements, as well as maintenance and operation expenses to a public improvement which benefits the assessed property.
Silicon Valley Taxpayers Association, Inc. v Santa Clara County Open Space Authority (2008) 44 Cal. 4th 431
In July of 2008, the California Supreme Court issued its ruling on the Silicon Valley Taxpayers Association, Inc. v. Santa Clara County Open Space Authority (“SVTA”). This ruling is significant in that the Court clarified how Proposition 218 made changes to the determination of special benefit. The Court also found:
Benefit assessments are for special, not general, benefit The services and/or improvements funded by assessments must be clearly defined
Special benefits are directly received by and provide a direct advantage to property in the Improvement District
The assessment paid by property should be proportional to the special benefits it receives from the Improvements
This Engineer’s Report and the process used to establish the continuation of the assessments for fiscal year 2023-24 are consistent with the SVTA decision and with the requirements of Article XIIIC and XIIID of the California Constitution based on the following factors:
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LANDSCAPE AND LIGHTING ASSESSMENT – DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2023-24
BY SCICONSULTINGGROUP
1. The District is drawn to include the entire City; although only parcels deriving special benefits are included in the assessment rolls. Thus, zones of benefit are not required, and the assessment revenue derived from real property in the District is expended only on the Improvements in the District.
2. The Improvements which are constructed and maintained with assessment proceeds in the District are located in close proximity to the real property subject to the assessment. The Improvements provide landscaping and other services to the residents of such assessed property. The proximity of the Improvements to the assessed parcels provides a special benefit to the parcel being assessed pursuant to the factors outlined by the Supreme Court in that decision.
3. Due to their proximity to the assessed parcels, the Improvements financed with assessment revenues in the District benefit the properties in that District in a manner different in kind from the benefit that other parcels of real property in the City derive from such Improvements, and the benefits conferred on such property in the District are more extensive than a general increase in property values.
4. The assessments paid in the District are proportional to the special benefit that each parcel within that Assessment District receives from the Improvements because:
a. The specific landscaping Improvements and maintenance and utility costs thereof in the District are specified in this Report; and b. Such Improvement and maintenance costs in the District are allocated among different types of property located within the District, and equally among those properties which have similar characteristics, such as single-family residential parcels, multi-family residential parcels, commercial parcels, industrial parcels, etc.
Dahms v. Downtown Pomona Property (2009) 174 Cal. App. 4th 708 In Dahms v. Downtown Pomona Property (“Dahms”) the Court upheld an assessment that was 100% special benefit (i.e. 0% general benefit) on the rationale that the services and improvements funded by the assessments were directly provided to property in the assessment district. The Court also upheld discounts and exemptions from the assessment for certain properties.
Bonander v. Town of Tiburon (2009) 180 Cal. App. 4th 103 Bonander v. Town of Tiburon (“Bonander”), the 1st District Court of Appeal overturned a benefit assessment approved by property owners to pay for placing overhead utility lines underground in an area of the Town of Tiburon. The Court invalidated the assessments primarily on the grounds that the assessments had been apportioned to assessed property based on the costs within sub-areas of the assessment district instead of the overall cost of the improvements and the overall proportional special benefits.
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LANDSCAPE AND LIGHTING ASSESSMENT – DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2023-24
BY SCICONSULTINGGROUP
Beutz v. County of Riverside (2010) 184 Cal. App. 4th 1516 Steven Beutz v. County of Riverside (“Beutz”) the Court overturned an assessment for park maintenance in Wildomar, California, primarily because the general benefits associated with improvements and services were not explicitly calculated, quantified and separated from the special benefits.
Golden Hill Neighborhood Association v. City of San Diego (2011) 199 Cal.
App. 4th 416
On September 22, 2011, the San Diego Court of Appeal issued a decision on the Golden Hill Neighborhood Association v. City of San Diego appeal. This decision overturned an assessment for street and landscaping maintenance in the Greater Golden Hill neighborhood of San Diego, California. The court described two primary reasons for its decision. First, like in Beutz, the court found the general benefits associated with services were not explicitly calculated, quantified and separated from the special benefits. Second, the court found that the City had failed to record the basis for the assessment on its own parcels.
Compliance with Current Law
This Engineer’s Report is consistent with the SVTA decision and with the requirements of Article XIIIC and XIIID of the California Constitution because the Improvements to be funded are clearly defined; the benefiting property in the District enjoys close and unique proximity, access and views to the Improvements; the Improvements serve as an extension of usable land area for benefiting properties in the District and such special benefits provide a direct advantage to property in the District that is not enjoyed by the public at large or other property.
This Engineer’s Report is consistent with Beutz, Dahms and Greater Golden Hill because the Improvements will directly benefit property in the District and the general benefits have been explicitly calculated and quantified and excluded from the Assessments. The Engineer’s Report is consistent with Bonander because the Assessments have been apportioned based on the overall cost of the Improvements and Services proportional special benefit to each property, rather than the proportional cost to the District to provide the Improvements to specific properties.
6.1.b
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CITY OF DIAMOND BAR PAGE 10
LANDSCAPE AND LIGHTING ASSESSMENT – DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2023-24
BY SCICONSULTINGGROUP
Plans & Specifications
The City maintains landscaping and other improvements in locations within the District’s boundaries. The work and improvements to be undertaken by Landscaping Assessment District No. 38, (“District”), and the cost thereof paid from the levy of the annual Assessment provide special benefit to Assessor Parcels within the District as defined in the Method of Assessment herein. In addition to the definitions provided by the Landscaping and Lighting Act of 1972 (the “Act”), the work and improvements are generally described as follows:
Medians
The landscaped islands to be maintained by the District are located as follows:
Diamond Bar Blvd
Grand Ave
Golden Springs Dr – 57 freeway overcrossing to West City Limits Golden Prados Dr – Golden Springs Dr to Hopi St
Tin Dr – Great Bend Dr to Diamond Bar Blvd
Lemon Ave – Lycoming St to Golden Springs Dr
Sunset Crossing Rd – 57 freeway off-ramp to Prospectors Rd Prospectors Rd – at Dry Creek Rd; at Palo Cedro Dr; and at Beaverhead Dr Pathfinder Rd at Brea Canyon Rd (east of 57 freeway)
Parkways
The landscaped parkways to be maintained by the District are located as follows:
Grand Ave – Summit Ridge to Diamond Bar Blvd, north side Temple Ave – Diamond Bar Blvd to Golden Springs Dr, south side Golden Springs Dr – Ballena Dr to End of cul-de-sac
Golden Springs Dr – El Encino Dr to Platina Dr
Golden Springs Dr – Rancheria Rd to end of cul-de-sac
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LANDSCAPE AND LIGHTING ASSESSMENT – DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2023-24
BY SCICONSULTINGGROUP
Diamond Bar Blvd – Mountain Laurel Way to Maple Hill Rd Pathfinder Rd – Evergreen Springs Dr to end of cul-de-sac Brea Canyon Rd – at Gerndal St
Golden Springs Dr – at Adel Ave
Brea Canyon Rd – South of Pathfinder Rd to southerly City Limits, both sides Sunset Crossing Rd – Big Falls Dr to Chapparal Dr
Turf Areas
The landscaped turf areas to be maintained by the District are located as follows:
Diamond Bar Blvd – at Gold Rush Dr
Grand Ave (east side) – from south of Rolling Knoll Dr to driveway at the Diamond Bar Center
Installation, maintenance and servicing of Improvements, may include, but are not limited to, turf and play areas, landscaping, ground cover, shrubs and trees, irrigation systems, lighting, fencing, entry monuments, graffiti removal and repainting, and labor, materials, supplies, utilities and equipment, as applicable, at each of the locations owned, operated or maintained by the District.
As applied herein, “Installation” means the construction of Improvements, including, but not limited to, land preparation (such as grading, leveling, cutting and filling), sod, landscaping, irrigation systems, walkways and drainage and lights. “Maintenance” means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including repair, removal or replacement of all or any part of any improvement; providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury; the removal of trimmings, rubbish, debris, and other solid waste, and the cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti.
“Servicing” means the furnishing of electric current, or energy, gas or other illuminating agent for any public lighting facilities or for the lighting or operation of any other improvements; or water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements.
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LANDSCAPE AND LIGHTING ASSESSMENT – DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2023-24
BY SCICONSULTINGGROUP
Incidental expenses include all of the following: (a) The costs of preparation of the report, including plans, specifications, estimates, diagram, and assessment; (b) the costs of printing, advertising, and the giving of published, posted, and mailed notices; (c) compensation payable to the County for collection of assessments; (d) compensation of any engineer or attorney employed to render services in proceedings pursuant to this part; (e) any other expenses incidental to the construction, installation, or maintenance and servicing of the Improvements; (f) any expenses incidental to the issuance of bonds or notes pursuant to Streets & Highways Code Section 22662.5; and (g) costs associated with any elections held for the approval of a new or increased assessment (Streets & Highways Code §22526).
Modifications to the District structure could include, but are not limited to, substantial changes or expansion of the Improvements provided, substantial changes in the service provided, modifications or restructuring of the District including annexation or detachment of specific parcels, revisions in the method of apportionment, or proposed new or increased assessments.
The assessment proceeds will be exclusively used for Improvements within the District plus incidental expenses.
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LANDSCAPE AND LIGHTING ASSESSMENT – DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2023-24
BY SCICONSULTINGGROUP
Fiscal Year 2023-24 Estimate of Cost and Budget
Budget for Fiscal Year 2023-24
The 1972 Act provides that the total costs for providing the maintenance and servicing of the District Improvements and facilities can be recovered in the assessment spread including incidental expenses. The latter can include engineering fees, legal fees, printing, mailing, postage, publishing and all other costs identified with the District proceedings.
An estimate of District costs for fiscal year 2023-24 for the maintenance and servicing of the Improvements is provided below.
Table 1: FY 2023-24 Estimate of Costs
Expenditure Item
Salaries & Benefits (subsidized by General Fund) $ 48,717 Operating Expenses
Advertising $ 3,000
Utilities $ 160,500
Maintenance of Grounds/Buildings $ 61,700
Professional Services $ 6,500
Contract Services
Landscape Maintenance $ 207,700
Trees Maintenance $ 6,700
Estimated Expenditures $ 494,817
Revenue Item
Direct Benefit Assessments $ 276,720
Fund Balance Reserves $ -
General Fund Contribution $ 218,097
Estimated Revenues $ 494,817
Budget Allocation to Parcels
Total Assessment BudgetA $ 276,720
Total Assessable Parcels 18,448
Assessment per Parcel $ 15
LANDSCAPING ASSESSMENT DISTRICT NO. 38
FY 2023-24
A. The Act requires proceeds from the assessments must be deposited into a special fund that has been set up for the revenues and expenditures of the District. Moreover, funds raised by the assessment shall be used only for the purposes stated within this Report. Any balance remaining at the end of the Fiscal Year, June 30, must be carried over to the next Fiscal Year. The District may also establish a reserve fund for contingencies and special projects as well as a capital improvement fund for accumulating funds for larger capital improvement projects or capital renovation needs. Any remaining balance would either be placed in the reserve fund or would be used to reduce future years' assessments.
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LANDSCAPE AND LIGHTING ASSESSMENT – DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2023-24
BY SCICONSULTINGGROUP
Method of Assessment Apportionment
Method of Apportionment
This section of the Engineer's Report explains the benefits to be derived from the Improvements and the methodology used to apportion the total assessment to properties within the District.
The District consists of certain assessor parcels within the boundaries as defined by the Assessment Diagram referenced in this report and the parcels identified by the Assessor Parcel Numbers listed with the levy roll. The parcel list includes all privately and publicly owned parcels as shown. The method used for apportioning the Assessment is based upon the relative special benefits to be derived by the properties in the District over and above general benefits conferred on real property or to the public at large. The Assessment is apportioned to lots and parcels in proportion to the relative special benefit from the Improvements. The apportionment of special benefit is a two-step process: the first step is to identify the types of special benefit arising from the Improvements and the second step is to allocate the Assessments to property based on the estimated relative special benefit for each type of property.
Discussion of Benefit
In summary, the Assessments can only be levied based on the special benefit to property.
This benefit is received by property over and above any general benefits. With reference to the requirements for assessments, Section 22573 of the Landscaping and Lighting Act of 1972 states:
"The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements." Proposition 218, as codified in Article XIIID of the California Constitution, has confirmed that assessments must be based on the special benefit to property and that the value of the special benefits must exceed the cost of the assessment:
"No assessment shall be imposed on any parcel which exceeds the reasonable cost of the proportional special benefit conferred on that parcel."
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LANDSCAPE AND LIGHTING ASSESSMENT – DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2023-24
BY SCICONSULTINGGROUP
The following benefit categories summarize the types of special benefit to residential, commercial, industrial and other lots and parcels resulting from the Improvements to be provided with the assessment proceeds. These types of special benefit are summarized as follows:
A. Proximity to Improved Landscaped Areas and Other Public Improvements within the District.
B. Access to Improved landscaped areas and Other Public Improvements within the District.
C. Improved Views within the District.
D. Extension of a property’s outdoor areas and green spaces for properties within close proximity to the Improvements.
In this case, the recent SVTA v. SCCOSA decision provides enhanced clarity to the definitions of special benefits to properties from similar improvements in three distinct areas:
♦ Proximity ♦ Expanded or Improved Access ♦ Views
The SVTA v. SCCOSA decision also clarifies that a special benefit is a service or improvement that provides a direct advantage to a parcel and that indirect or derivative advantages resulting from the overall public benefits from a service or improvement are general benefits. The SVTA v. SCCOSA decision also provides specific guidance that park improvements are a direct advantage and special benefit to property that is proximate to a park that is improved by an assessment:
The characterization of a benefit may depend on whether the parcel receives a direct advantage from the improvement (e.g. proximity to a park) or receives an indirect, derivative advantage resulting from the overall public benefits of the improvement (e.g. general enhancement of the district’s property values).
Proximity, improved access and views, in addition to the other special benefits listed herein further strengthen the basis of these assessments.
Moreover, the Dahms decision further clarified that certain services and improvements funded by assessments, that are over and above what otherwise would be provided and that other property in general and the public do not share or receive are 100% special benefit. The assessment-funded services upheld by Dahms included streetscape maintenance and security services.
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LANDSCAPE AND LIGHTING ASSESSMENT – DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2023-24
BY SCICONSULTINGGROUP
Special Benefit
The District was formed by a different engineer of record. From the original Engineer’s Report, the primary special benefits on landscaping are as set forth below:
1. Beautification of the streets which are used by all of the residents in Diamond Bar.
2. A sense of community pride resulting from well-maintained green spaces.
3. The enhancement of the value of property which results from the foregoing benefits.1
In addition, SCI assessment engineers have identified the following special benefits:
Proximity to Improved Landscaped Areas within the District Only the specific properties within close proximity to the Improvements are included in the District. The District has been narrowly drawn to include the properties that receive special benefits from the Improvements. Therefore, property in the District enjoys unique and valuable proximity and access to the Improvements that the public at large and property outside the District do not share.
In absence of the Assessments, the Improvements would not be provided, and the public improvements funded in the District would be degraded due to insufficient funding for maintenance, upkeep and repair. Therefore, the Assessments provide Improvements that are over and above what otherwise would be provided. Improvements that are over and above what otherwise would be provided do not by themselves translate into special benefits but when combined with the unique proximity and access enjoyed by parcels in the District, they provide a direct advantage and special benefit to property in the District.
Access to Improved Landscaped Areas within the District Since the parcels in the District are nearly the only parcels that enjoy close access to the Improvements, they directly benefit from the unique close access to improved landscaping areas and other public improvements that are provided by the Assessments.
This is a direct advantage and special benefit to property in the District. 1 From the Engineer’s Report, Update of Assessment District No. 38, Fiscal Year 2014-15, City of Diamond Bar, dated June 3, 2014
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LANDSCAPE AND LIGHTING ASSESSMENT – DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2023-24
BY SCICONSULTINGGROUP
Improved Views within the Assessment Districts
The City, by maintaining permanent public improvements funded by the Assessments in the District, provides improved views to properties in the District. The properties in the District enjoy close and unique proximity, access and views of the specific Improvements funded in the District; therefore, the improved and protected views provided by the Assessments are another direct and tangible advantage that is uniquely conferred upon property in the District.
Extension of a Property’s Outdoor Areas and Green Spaces for Properties within Close Proximity to the Improvements
In large part because it is cost prohibitive to provide large open land areas on property in the District, the residential, commercial and other benefiting properties in the District do not have large outdoor areas and green spaces. The Improvements within the District provide additional outdoor areas that serve as an effective extension of the land area for proximate properties because the Improvements are uniquely proximate and accessible to property in close proximity to the Improvements. The Improvements, therefore, provide an important, valuable and desirable extension of usable land area for the direct advantage and special benefit of properties in the District because such properties have uniquely good and close proximity to the Improvements.
General Versus Special Benefit
Article XIIIC of the California Constitution requires any local agency proposing to increase or impose a benefit assessment to “separate the general benefits from the special benefits conferred on a parcel.” The rationale for separating special and general benefits is to ensure that property owners subject to the benefit assessment are not paying for general benefits. An assessment can fund special benefits but cannot fund general benefits. Accordingly, a separate estimate of the special and general benefit is given in this section.
In other words:
Total
Benefit = General Benefit + Special Benefit
6.1.b
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CITY OF DIAMOND BAR PAGE 18
LANDSCAPE AND LIGHTING ASSESSMENT – DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2023-24
BY SCICONSULTINGGROUP
There is no widely-accepted or statutory formula for general benefit. General benefits are benefits from improvements or services that are not special in nature, are not “particular and distinct” and are not “over and above” benefits received by other properties. SVTA vs. SCCOSA provides some clarification by indicating that general benefits provide “an indirect, derivative advantage” and are not necessarily proximate to the improvements.
In this Report, the general benefit is liberally estimated and described, and then budgeted so that it is funded by sources other than the Assessment.
The starting point for evaluating general and special benefits is the current, baseline level of service. The Assessment will fund Improvements “over and above” this general, baseline level and the general benefits estimated in this section are over and above the baseline.
A formula to estimate the general benefit is listed below:
General
Benefit =
Benefit to Real
Property Outside
the Assessment
District
+
Benefit to Real
Property Inside the
Assessment District
that is Indirect and
Derivative
+
Benefit to
the Public
at Large
Special benefit, on the other hand, is defined in the state constitution as “a particular and distinct benefit over and above general benefits conferred on real property located in the district or to the public at large.” The SVTA v. SCCOSA decision indicates that a special benefit is conferred to a property if it “receives a direct advantage from the improvement (e.g., proximity to a park).” In these Assessments, as noted, properties in the District have close and unique proximity, views and access to the Improvements and uniquely improved desirability from the Improvements and other properties and the public at large do not receive significant benefits because they do not have proximity, access or views of the Improvements. Therefore, the overwhelming proportion of the benefits conferred to property is special and is only minimally received by property outside the Districts or the public at large.
Benefit Finding
Quantification of General Benefit
In this section, the general benefit from landscaping and other types of Improvements is liberally estimated and described, and then budgeted so that it is funded by sources other than the Assessment.
6.1.b
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CITY OF DIAMOND BAR PAGE 19
LANDSCAPE AND LIGHTING ASSESSMENT – DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2023-24
BY SCICONSULTINGGROUP
Benefit to Property Outside the Assessment Districts
Properties within the District receive almost all of the special benefits from the Improvements because properties in the District enjoy unique close proximity and access to the Improvements that is not enjoyed by other properties or the public at large.
However, certain properties within the proximity/access radius of the Improvements, but outside of the boundaries of the District, may receive some benefit from the Improvements. Since this benefit is conferred to properties outside the District boundaries, it contributes to the overall general benefit calculation and will not be funded by the Assessments. The general benefit to property outside of the District is calculated with the parcel and data analysis performed by SCI Consulting Group.
Since the properties outside the District but with frontage abutting the Improvements cannot be assessed by the District, this is a form of general benefit to other property. The primary way that parcels outside the district benefit by the Improvements is from views.
Therefore, parcels that abut the landscape areas and are not separated from the Improvements by a privacy fence are counted for this general benefit. Since very few of the Improvements lie at the District boundary near occupied parcels, there are very few parcels in this category. The general benefit to property outside of the District is calculated as follows.
Benefit to Property Inside the Assessment Districts that is Indirect and Derivative
The “indirect and derivative” benefit to property within the District is particularly difficult to calculate. A solid argument can be presented that all benefit within the District is special, because the other Improvements are clearly “over and above” and “particular and distinct” when compared with the baseline level of service and the unique proximity, access and views of the other Improvements enjoyed by benefiting properties in the District.
18 Parcels Outside District
18,422 Parcels In the District
18 18 + 18,422 = 0.10%
Calculation:
Assumptions:
General Benefit to Property Ouside the District
6.1.b
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CITY OF DIAMOND BAR PAGE 20
LANDSCAPE AND LIGHTING ASSESSMENT – DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2023-24
BY SCICONSULTINGGROUP
Nevertheless, the SVTA vs. SCCOSA decision indicates there may be general benefit “conferred on real property located in the district” A measure of the general benefits to property within the Assessment area is the percentage of land area within or directly abutting the District that is publicly owned and used for regional purposes such as major roads, rail lines and other regional facilities because such properties used for regional purposes could provide indirect benefits to the public at large. Approximately 4.43% of the land area in the District is used for such regional purposes, so this is a measure of the general benefits to property within the District.
Benefit To The Public At Large
The general benefit to the public at large can be estimated by the proportionate amount of time that the District’s Improvements are used and enjoyed by individuals who are not residents, employees, customers or property owners in the District. It should be noted that these Improvements do not attract the public at large in the same way as park improvements – and they confer far less benefit to the public at large than do similar park improvements. In essence, the public does not visit an area to enjoy landscaping in the same way as they may visit a park.
One way to measure the special benefit to the general public is by the vehicle trips through an area with Improvements by people who are not residents within the District.
Of the four ways benefits are conferred (proximity, access, views, extension of a property’s green space, and creation of lots), the only benefit that is conferred by way of pass-by vehicle trips is views, which accounts for 25% of the total benefits. This is further reduced to 10% due the brevity of the views and because views are less critically important and are enjoyed much less often to the average non-resident driver than to a resident.
Specific data is not available for the number of vehicle trips by non-residents of the District past the Improvements, which lie mostly on arterial roadways. A conservative estimate of vehicle trips by non-residents is 50% of all vehicle trips. Therefore (50% of 10% =) 5.00% of the benefits from the other Improvements are general benefits to the public at large.
Total General Benefits
Using a sum of these three measures of general benefit, we find that approximately 9.53% of the benefits conferred by the Improvements may be general in nature and should be funded by sources other than the assessment.
6.1.b
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CITY OF DIAMOND BAR PAGE 21
LANDSCAPE AND LIGHTING ASSESSMENT – DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2023-24
BY SCICONSULTINGGROUP
Outside the District
Inside the District
Public At Large
Total General Benefit
Landscaping General Benefit Calculation
0.10%
4.43%
5.00%
9.53%
Although this analysis finds that 9.53% of the assessment may provide general benefits from the Improvements, the Assessment Engineer establishes a requirement for a minimum contribution from sources other than the assessments of 10%. This minimum contribution above the measure of general benefits will serve to provide additional coverage for any other general benefits.
Current General Benefit Contribution from the City
This general benefit cannot be funded from the Assessments; it must be funded from other sources such as the City’s General Fund or other non-District funds. These contributions can also be in the form of in-lieu contributions to the installation and maintenance of the Improvements such as other City assets that support and protect the Improvements. The City of Diamond Bar will contribute both monetary and in-lieu resources to ensure that the general benefits conferred by the proposed Improvements are not funded by the District’s Assessments.
A summary and quantification of these other contributions from the City is discussed below:
The City of Diamond Bar owns, maintains, rehabilitates and replaces curb and gutter along the border of the District Improvements. This curb and gutter serves to support, contain, retain, manage irrigation flow and growth, and provide a boundary for the Improvements.
The contribution from the City towards general benefit from the maintenance, rehabilitation, and replacement of the curb and gutter is conservatively estimated to be 5%.
The City owns and maintains a storm drainage system along the border of the District Improvements. This system serves to prevent flooding and associated damage to the Improvements, and manage urban runoff including local pollutants loading from the Improvements. The contribution from the City towards general benefit from the maintenance, and operation of the local storm drainage system is conservatively estimated to be 5%.
6.1.b
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CITY OF DIAMOND BAR PAGE 22
LANDSCAPE AND LIGHTING ASSESSMENT – DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2023-24
BY SCICONSULTINGGROUP
The City owns and maintains local public streets along the border of the District Improvements. These public streets provide access to the Improvements for its enjoyment as well as efficient maintenance. The contribution from the City towards general benefit from the maintenance of local public streets is conservatively estimated to be 5%.
The value of the construction of the improvements can be quantified and monetized as an annuity. Since this construction was performed and paid for by non-assessment funds, this “annuity” can be used to offset general benefit costs and is conservatively estimated to contribute 10%.
The total General Benefit is liberally quantified at 10% which is entirely offset by the conservatively quantified total non-assessment contribution towards general benefit described above of 25%. Therefore, no additional General Benefit must be funded by the City.
Method of Apportionment
The development of an Assessment methodology requires apportioning to determine the relative special benefit for each property. As the District was formed by a different engineer of record, the precise language from the most recent Engineer’s Report is included below:
The net amount to be assessed upon lands within the District in accordance with this report is apportioned by a formula and method which fairly distributes the amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the Improvements, namely the maintenance and servicing of public landscaping improvements within such District. The maintenance and servicing of public landscaping improvements installed and constructed in public places in the City of Diamond Bar provides a special benefit which is received by each and every lot or parcel within the District, tending to enhance their value.
The primary benefits on landscaping are set forth below:
1. Beautification of the streets which are used by all of the residents in Diamond Bar.
2. A sense of community pride resulting from well-maintained green spaces.
3. The enhancement of the value of property which results from the foregoing benefits.
6.1.b
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CITY OF DIAMOND BAR PAGE 23
LANDSCAPE AND LIGHTING ASSESSMENT – DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2023-24
BY SCICONSULTINGGROUP
The existing land use information indicates that well over 90 percent of the parcels within the City of Diamond Bar are residences. Because the special benefits derived apply equally to all residents and parcels, it has been determined that all assessable parcels would receive the same net assessment.2
Annual Assessment Calculation
For fiscal year 2023-24 the amount of Assessments for the District is not increased from prior years. The assessment per parcel is $15.
Duration of Assessment
The District was formed or annexed in previous years. It is proposed that the Assessments be continued every year after their formation or annexation, so long as the public Improvements need to be maintained and improved, and the City requires funding from the Assessments for these Improvements in the District. As noted previously, the Assessment can continue to be levied annually after the City Council approves an annually updated Engineer’s Report, budget for the Assessment, Improvements to be provided, and other specifics of the Assessment. In addition, the City Council must hold an annual public hearing to continue the Assessment.
Appeals of Assessments Levied to Property
Any property owner who feels that the Assessment levied on the subject property is in error as a result of incorrect information being used to apply the foregoing method of assessment may file a written appeal with the City of Diamond Bar City Manager or his or her designee. Any such appeal is limited to correction of an Assessment during the thencurrent Fiscal Year and applicable law. Upon the filing of any such appeal, the City Manager or his or her designee will promptly review the appeal and any information provided by the property owner. If the City Manager or his or her designee finds that the Assessment should be modified, the appropriate changes shall be made to the Assessment Roll. If any such changes are approved after the Assessment Roll has been filed with the County for collection, the City Manager or his or her designee is authorized to refund to the property owner the amount of any approved reduction. Any dispute over the decision of the City Manager or his or her designee shall be referred to the Diamond Bar City Council, and the decision of the City Council shall be final. 2 From the Engineer’s Report, Update of Assessment District No. 38, Fiscal Year 2014-15, City of Diamond Bar, dated June 3, 2014
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CITY OF DIAMOND BAR PAGE 24
LANDSCAPE AND LIGHTING ASSESSMENT – DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2023-24
BY SCICONSULTINGGROUP
Assessment Funds Must Be Expended Within the District Area The net available Assessment funds, after incidental, administrative, financing and other costs shall be expended exclusively for Improvements within the boundaries of the District or as described herein, and appropriate incidental and administrative costs as defined in the Plans and Specifications section.
6.1.b
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CITY OF DIAMOND BAR PAGE 25
LANDSCAPE AND LIGHTING ASSESSMENT – DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2023-24
BY SCICONSULTINGGROUP
Assessment
WHEREAS, the City of Diamond Bar directed the undersigned engineer of Work to prepare and file a report presenting an estimate of costs, a Diagram for the District and an assessment of the estimated costs of the Improvements upon all assessable parcels within the District;
NOW, THEREFORE, the undersigned, by virtue of the power vested in me under the Act, Article XIIID of the California Constitution, and the order of the City of Diamond Bar City Council, hereby makes the following Assessment to cover the portion of the estimated cost of the Improvements, and the costs and expenses incidental thereto to be paid by the District.
The amount to be paid for said Improvements and the expense incidental thereto, to be paid by the District for the Fiscal Year 2023-24 is generally as follows:
Table 2: FY 2023-24 Summary Cost Estimate
Salaries & Benefits $ 48,717
Operating Expenses & Services $ 446,100
Total for Services $ 494,817
Less General Fund Contribution $ (218,097)
Net Amount to Assessments $ 276,720
CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 38
As required by the Act, an Assessment Diagram of the District is hereto attached and incorporated herein by reference. The distinctive number of each parcel or lot of land in the District is its Assessor Parcel Number appearing on the Assessment Roll.
I do hereby assess and apportion the net amount of the cost and expenses of the Improvements, including the costs and expenses incident thereto, upon the parcels and lots of land within the District, in accordance with the special benefits to be received by each parcel or lot, from the Improvements, and more particularly set forth in the Estimate of Cost and Method of Assessment in the Report.
6.1.b
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CITY OF DIAMOND BAR PAGE 26
LANDSCAPE AND LIGHTING ASSESSMENT – DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2023-24
BY SCICONSULTINGGROUP
The Assessment is made upon the parcels or lots of land within the District in proportion to the special benefits to be received by the parcels or lots of land, from the Improvements.
Each parcel or lot of land is described in the Assessment Roll by reference to its parcel number as shown on the Assessor's Maps of the County of Los Angeles for the Fiscal Year 2023-24. For a more particular description of the property, reference is hereby made to the deeds and maps on file and of record in the office of the County Recorder of the County.
I hereby will place opposite the Assessor Parcel Number for each parcel or lot within the Assessment Roll, the amount of the assessment for the Fiscal Year 2023-24 for each parcel or lot of land within the District.
Dated: June 2, 2023
Engineer of Work
By
Edric W. H. Kwan, P.E.
License No. C062829
6.1.b
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CITY OF DIAMOND BAR PAGE 27
LANDSCAPE AND LIGHTING ASSESSMENT – DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2023-24
BY SCICONSULTINGGROUP
Assessment Diagram
The District boundary is conterminous with the City Limits. The parcels to be assessed in Landscaping Assessment District No. 38 are shown on the Assessment Diagram, which is on file with the City Clerk of the City of Diamond Bar and includes all those properties included in the original formation of the District and subsequent annexations. The following Assessment Diagram is for general location only and is not to be considered the official boundary map. The lines and dimensions of each lot or parcel within the District are those lines and dimensions as shown on the maps of the Assessor of the County of Los Angeles, for Fiscal Year 2023-24, and are incorporated herein by reference, and made a part of this Diagram and this Report.
6.1.b
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CITY OF DIAMOND BAR PAGE 28
LANDSCAPE AND LIGHTING ASSESSMENT – DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2023-24
BY SCICONSULTINGGROUP
6.1.b
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CITY OF DIAMOND BAR PAGE 29
LANDSCAPE AND LIGHTING ASSESSMENT – DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2023-24
BY SCICONSULTINGGROUP
Assessment Roll
An Assessment Roll (a listing of all parcels assessed within the District and the amount of the Assessment) will be filed with the City Clerk and is, by reference, made part of this Report and is available for public inspection during normal office hours at the City Hall at 21810 Copley Drive, 2nd floor, Diamond Bar, California 91765.
Each lot or parcel listed on the Assessment Roll is shown and illustrated on the latest County Assessor records and these records are, by reference, made part of this Report.
These records shall govern for all details concerning the description of the lots or parcels.
6.1.b
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Agenda #: 6.2
Meeting Date: July 18, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: LEVYING ASSESSMENTS ON LANDSCAPE ASSESSMENT
DISTRICT NO. 39-2022 FOR FISCAL YEAR 2023/24.
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
A. Receive presentation, open Public Hearing to receive testimony, close Public Hearing; and
B. Adopt Resolution No. 2023-27 to levy and collect assessments for Landscape Assessment District No. 39-2022 for Fiscal Year 2023/24.
FINANCIAL SUMMARY:
The assessments generated by this District in the amount of $642,890, and $42,560 of General Fund Contribution (6.62% General Benefit), with a $144,556 Fund Balance Carryover, are included for the operation and maintenance costs in the Fiscal Year 2023/24 Budget Special Fund No. 239.
BACKGROUND/DISCUSSION:
As part of the assessment district updates, the City must undergo a three-step process.
This is the final part of the process where the City Council conducts a public hearing on the District’s proposed annual assessment, after which the Council will consider the related resolutions confirming the levy assessments. Throughout the entire process, all proceedings for the maintenance of improvements have been pursuant to the provisions of the Landscape and Lighting Act of 1972 of Part 2 Division 15 of the Streets and Highways Code of the State of California and applicable provisions of Proposition 218, Article 10 XIIID of the California Constitution.
On April 4, 2023, the City Council adopted Resolution No. 2023-08, ordering the City Engineer to prepare and file an Engineer's Report related to maintenance of
6.2 Packet Pg. 147
improvements in Landscaping Assessment District No. 39-2022 (District) and any assessment thereon for Fiscal Year 2023/24.
On June 20, 2023, the City Council adopted Resolution No. 2023-22, declaring the City's intention to levy and collect assessments for the District and directing staff to advertise the Public Hearing to be set for the July 18, 2023, regular meeting.
The attached Engineer’s Report for the City’s Landscaping Assessment District Number 39-2022 (Attachment 2), which has been prepared pursuant to provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California, includes authority for the report, estimated costs of operation and maintenance, a diagram for the District and the assessments.
The estimated number of parcels within the District is 1,246 parcels. The Engineer’s Report contains a full and detailed description of the improvements, the boundaries of the assessment district and contains the proposed assessments upon assessable lots and parcels of land within the District. Said estimated cost results in a proposed SingleFamily Equivalent (“SFE”) assessment rate of $529.44 for Zone A, $516.20 for Zone B, and $489.73 for Zone C for Fiscal Year 2023/24. Said proposed assessments include an authorized annual increase equal to the change in the Los Angeles-RiversideOrange County Consumer Price Index (“CPI”) per year without further vote or ballot proceeding. The annual CPI from December 2021 to December 2022 was 4.93%.
The assessments will be utilized for the general maintenance of slopes, open space areas, and the five (5) mini parks within the District.
LEGAL REVIEW:
The City Attorney has reviewed and approved the Resolution as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
6.2 Packet Pg. 148
1. 6.2.a Resolution No. 2023-27
2. 6.2.b Engineer's Report - FY2023/24
6.2 Packet Pg. 149
RESOLUTION NO. 2023-27
A RESOLUTION LEVYING AN ASSESSMENT ON CITY OF DIAMOND
BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39-2022 FOR THE FISCAL YEAR 2023-24.
WHEREAS, by its Resolution No. 2023-22, this Council approved a report of the Engineer of Work related to City of Diamond Bar Assessment District No. 39-2022 (“District”) prepared pursuant to Article XIIID of the California Constitution, and the Landscape and Lighting Act of 1972 (the “Act”), Part 2 of Division 15 of the California Streets and Highways Code (commencing with Section 22500 thereof), which described the improvements thereon, and gave notice of and fixed the time and place of the hearing on the question of assessment thereon for fiscal year 2023-24. A diagram of the area encompassed by said assessment district is attached hereto as Exhibit "A"; WHEREAS, the Report is on file with the City Clerk of the City of Diamond Bar; WHEREAS, said hearing was duly and properly noticed, commenced in the SCAQMD Auditorium located at 21865 Copley Drive, Diamond Bar, California, on July 18, 2023, and was concluded prior to the adoption of this Resolution; and WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred.
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Diamond Bar does hereby:
Section 1. The Recitals of this Resolution are in all respects true and correct.
Section 2. This Council hereby expressly overrules any and all protests filed objecting to the proposed improvements specified herein or the assessment levied, therefore.
Section 3. Based upon its review of the report of the Engineer of Work referred to hereinabove, and other reports and information, the City Council hereby finds that (i) the land within the said District will be benefitted by the improvements specified in said report, (ii) said District includes all of the lands so benefitted, and (iii) the net amount to be assessed upon the lands within said District for the 2023-24 fiscal year, in accordance with said report, is apportioned by a formula and method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.
Section 4. The improvements specified in the report hereinabove referred to which is on file with the City Clerk of the City of Diamond Bar are hereby ordered to be completed.
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Resolution No. 2023-27
2 Section 5. The assessment diagram contained in the report referred to hereinabove and for each assessable lot located within said District the Single-Family Equivalent (“SFE”) assessment rate of $529.44 for Zone A, $516.20 for Zone B, and $489.73 for Zone C are hereby adopted and confirmed and said assessment hereby is levied for the 2023-24 fiscal year.
Section 6. The assessment is in compliance with the provisions of the Act, and the City Council has complied with all laws pertaining to the levy of an annual assessment pursuant to the Act. The assessment is levied for the purpose of paying the costs and expenses of the improvements described in the report referred to hereinabove for fiscal year 2023-24.
Section 7. The City of Diamond Bar City Council hereby certifies that the assessments to be placed on the 2023-24 property tax bills meet the requirements of Proposition 218 that added Articles XIIIC and XIIID to the California Constitution.
Section 8. The assessments are levied without regard to property valuation.
Section 9. The City Treasurer shall deposit all moneys representing assessments collected by the County to the credit of a special fund for use in City of Diamond Bar Assessment District No. 39-2022.
Section 10. The City Clerk is hereby authorized and directed to file the diagram and assessment with the County Auditor, together with a certified copy of this Resolution upon its adoption.
Section 11. A certified copy of the assessment and diagram shall be filed in the office of the City Clerk and open for public inspection.
Section 12. The City Clerk shall certify to the adoption of this Resolution.
PASSED, ADOPTED AND APPROVED this 18th day of July 2023.
CITY OF DIAMOND BAR
Andrew Chou, Mayor
[Signatures continued on the following page]
6.2.a
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Resolution No. 2023-27
3 ATTEST:
I, Kristina Santana, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on the 18th day of July 2023, by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
Kristina Santana, City Clerk
6.2.a
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Resolution No. 2023-27
4 Exhibit “A”
6.2.a
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FY 2023-24 ENGINEER’S REPORT
City of Diamond Bar
Landscaping Assessment District No. 39-2022
June 2023
Pursuant to the Landscape and Lighting Act of 1972 and Article XIIID of the California Constitution
6.2.b
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City of Diamond Bar
Landscaping Assessment District No. 39-2022
Engineer’s Report, Fiscal Year 2023-2024
Page i
(This Page Intentionally Left Blank)
6.2.b
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City of Diamond Bar
Landscaping Assessment District No. 39-2022
Engineer’s Report, Fiscal Year 2023-2024
Page ii
City of Diamond Bar
City Council
Andrew Chou, Mayor
Stan Liu, Mayor Pro Tem
Ruth M. Low, Councilmember
Chia Yu Teng, Councilmember
Steve Tye, Councilmember
City Staff
Dan Fox, City Manager
David Liu, Public Works Director / City Engineer
Hall Ghafari, Public Works Manager
City Attorney
Omar Sandoval
Engineer of Work
Edric Kwan, P.E., SCI Consulting Group
6.2.b
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City of Diamond Bar
Landscaping Assessment District No. 39-2022
Engineer’s Report, Fiscal Year 2023-2024
Page iii
(This Page Intentionally Left Blank)
6.2.b
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City of Diamond Bar
Landscaping Assessment District No. 39-2022
Engineer’s Report, Fiscal Year 2023-2024
Page iv
Table of Contents
Introduction.................................................................................................... 1 Overview ......................................................................................................................1 Engineer’s Report and Continuation of Assessments..................................................2 Legislative Analysis.......................................................................................................2 Plans & Specifications ..................................................................................... 5 Fiscal Year 2023-24 Estimate of Cost and Budget ............................................. 7 Budget for Fiscal Year 2023-24.....................................................................................7 Method of Assessment Apportionment........................................................... 9 Method of Apportionment...........................................................................................9 Discussion of Benefit....................................................................................................9 Special Benefit............................................................................................................11 General Versus Special Benefit ..................................................................................13 Benefit Finding ...........................................................................................................14 Zones of Benefit .........................................................................................................17 Method of Apportionment.........................................................................................20 Residential Properties................................................................................................20 Vacant/Undeveloped Properties................................................................................20 Other Property Types.................................................................................................21 Annual Cost Indexing..................................................................................................22 Duration of Assessment .............................................................................................22 Appeals of Assessments Levied to Property ..............................................................22 Assessment Funds Must Be Expended Within the District Area................................23 Assessment................................................................................................... 24 Assessment Diagram ..................................................................................... 26 Assessment Roll ............................................................................................ 28
6.2.b
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City of Diamond Bar
Landscaping Assessment District No. 39-2022
Engineer’s Report, Fiscal Year 2023-2024
Page v
List of Tables
Table 1: FY 2023-24 Estimate of Costs................................................................................ 7 Table 2: Assessment Rate Determination........................................................................... 8 Table 3: Relative Benefit Levels........................................................................................ 13 Table 4: Zones of Benefit – Relative Levels....................................................................... 18 Table 5: FY 2023-24 Summary Cost Estimate ................................................................... 24
6.2.b
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City of Diamond Bar
Landscaping Assessment District No. 39
Engineer’s Report, Fiscal Year 2023-24
Introduction
Overview
The City of Diamond Bar (the “City”) services and maintains mini-parks, slopes and open space areas and other improvements (“Improvements”) in the Diamond Bar Hills area of the City. In order to fund the maintenance and operation (“Services”) of these projects and improvements, Landscaping Assessment District No. 39 was formed in 1985 by the County of Los Angeles prior to the incorporation of the City of Diamond Bar. Upon incorporation in 1989, the City assumed jurisdiction over the District. Since the passage of Proposition 218, the assessments for this existing District cannot be increased beyond the previously approved amount of $236.00 per parcel. This assessment amount does not generate sufficient revenue to fund the District’s improvements and services, and the annual shortfalls have been funded by the City’s General Fund.
In 2022, the City Council directed that a new assessment be proposed and voted on by property owners within the District in accordance with Proposition 218 (Article XIIIC and D or the California Constitution). Their intent was to replace the existing District No. 39 with a new District No. 39-2022 that would adhere to the existing boundary and include the same improvements and services. These proposed assessments were supported by
52.03% of assessment ballots received from property owners (with each ballot weighted by the amount of assessments it represented). Therefore, on March 15, 2022 by its Resolution No. 2022-13, the City Council levied the new assessments for District No. 39- 2022.
This Engineer’s Report ("Report") was prepared to establish the budget for the Improvements (as described below) that will be funded by the proposed assessments and other revenue, and to determine the general and special benefits received from the Improvements by property within the District and the method of assessment apportionment to lots and parcels. This Report and the assessments have been made pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (the "Act") and Article XIIID of the California Constitution (the “Article”).
6.2.b
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City of Diamond Bar
Landscaping Assessment District No. 39-2022
Engineer’s Report, Fiscal Year 2023-2024
Engineer’s Report and Continuation of Assessments
The assessments were approved by a property-owner ballot proceeding in 2022, and were intended to replace the original District No. 39 which was established in 1985. In each subsequent year for which the assessments will be continued, the Diamond Bar City Council (the “Council”) must direct the preparation of an Engineer’s Report, budgets, and proposed assessments for the upcoming fiscal year. After the report is completed, the City Council may preliminarily approve the Engineer’s Report and the continued assessments and establish the date for a public hearing on the continuation of the assessments. Accordingly, this Engineer’s Report (the “Report”) was prepared pursuant to the direction of the City Council.
As required by the Act, this Report includes plans and specifications, a diagram or map of the District, the benefits received by property from the Improvements within the District, and the method of assessment apportionment to lots and parcels within the District.
If the Council approves this Engineer’s Report and the continuation of the Assessments by resolution, a notice of public hearing must be published in a local newspaper at least 10 days prior to the date of the public hearing. The resolution preliminarily approving the Engineer’s Report and establishing the date for a public hearing is typically used for this notice.
Following the minimum 10-day time period after publishing the notice, a public hearing is held for the purpose of allowing public testimony about the proposed continuation of the Assessments. This hearing is currently scheduled for July 18, 2023. At this hearing, the Council will consider approval of a resolution confirming the continuation of the Assessments for fiscal year 2023-24. If so confirmed and approved, the Assessments would be submitted to the Los Angeles County Auditor/Controller for inclusion on the property tax rolls for fiscal year 2023-24.
Legislative Analysis
Proposition 218
The Right to Vote on Taxes Act was approved by the voters of California on November 6, 1996 and is now Article XIIIC and XIIID of the California Constitution. Proposition 218 provides for benefit assessments to be levied to fund the cost of providing services and improvements, as well as maintenance and operation expenses to a public improvement which benefits the assessed property.
6.2.b
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City of Diamond Bar
Landscaping Assessment District No. 39-2022
Engineer’s Report, Fiscal Year 2023-2024
Silicon Valley Taxpayers Association, Inc. v Santa Clara County Open Space Authority (2008) 44 Cal. 4th 431
In July of 2008, the California Supreme Court issued its ruling on the Silicon Valley Taxpayers Association, Inc. v. Santa Clara County Open Space Authority (“SVTA”). This ruling is significant in that the Court clarified how Proposition 218 made changes to the determination of special benefit. The Court also found that:
Benefit assessments are for special, not general, benefit The services and/or improvements funded by assessments must be clearly defined
Special benefits are directly received by and provide a direct advantage to property in the Improvement District
The assessment paid by property should be proportional to the special benefits it receives from the Improvements
Dahms v. Downtown Pomona Property (2009) 174 Cal. App. 4th 708 In Dahms v. Downtown Pomona Property (“Dahms”) the Court upheld an assessment that was 100% special benefit (i.e. 0% general benefit) on the rationale that the services and improvements funded by the assessments were directly provided to property in the assessment district. The Court also upheld discounts and exemptions from the assessment for certain properties.
Bonander v. Town of Tiburon (2009) 180 Cal. App. 4th 103 Bonander v. Town of Tiburon (“Bonander”), the 1st District Court of Appeal overturned a benefit assessment approved by property owners to pay for placing overhead utility lines underground in an area of the Town of Tiburon. The Court invalidated the assessments primarily on the grounds that the assessments had been apportioned to assessed property based on the costs within sub-areas of the assessment district instead of the overall cost of the improvements and the overall proportional special benefits.
Beutz v. County of Riverside (2010) 184 Cal. App. 4th 1516 Steven Beutz v. County of Riverside (“Beutz”) the Court overturned an assessment for park maintenance in Wildomar, California, primarily because the general benefits associated with improvements and services were not explicitly calculated, quantified and separated from the special benefits.
Golden Hill Neighborhood Association v. City of San Diego (2011) 199 Cal.
App. 4th 416
On September 22, 2011, the San Diego Court of Appeal issued a decision on the Golden Hill Neighborhood Association v. City of San Diego appeal. This decision overturned an
6.2.b
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City of Diamond Bar
Landscaping Assessment District No. 39-2022
Engineer’s Report, Fiscal Year 2023-2024
assessment for street and landscaping maintenance in the Greater Golden Hill neighborhood of San Diego, California. The court described two primary reasons for its decision. First, like in Beutz, the court found the general benefits associated with services were not explicitly calculated, quantified and separated from the special benefits. Second, the court found that the City had failed to record the basis for the assessment on its own parcels.
Compliance with Current Law
This Engineer’s Report is consistent with the SVTA decision and with the requirements of Article XIIIC and XIIID of the California Constitution because the Improvements to be funded are clearly defined; the benefiting property in the District enjoys close and unique proximity, access and views to the Improvements; the Improvements serve as an extension of usable land area for benefiting properties in the District and such special benefits provide a direct advantage to property in the District that is not enjoyed by the public at large or other property.
This Engineer’s Report is consistent with Beutz, Dahms and Greater Golden Hill because the Improvements will directly benefit property in the District and the general benefits have been explicitly calculated and quantified and excluded from the Assessments. The Engineer’s Report is consistent with Bonander because the Assessments have been apportioned based on the overall cost of the Improvements and Services proportional special benefit to each property, rather than the proportional cost to the District to provide the Improvements to specific properties.
6.2.b
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City of Diamond Bar
Landscaping Assessment District No. 39-2022
Engineer’s Report, Fiscal Year 2023-2024
Plans & Specifications
The City maintains landscaping and other improvements in locations within the District’s boundaries. The work and improvements to be undertaken by Landscaping Assessment District No. 39-2022, (“District”), and the cost thereof paid from the levy of the annual Assessment provide special benefit to Assessor Parcels within the District as defined in the Method of Assessment herein. In addition to the definitions provided by the Landscaping and Lighting Act of 1972 (the “Act”), the work and improvements are generally described as mini-parks, slopes and open space areas within the District. The Assessment Diagram shows the location and extent of the Improvements to be installed, maintained or serviced by the proceeds from this Assessment District.
Installation, maintenance and servicing of Improvements, may include, but are not limited to, turf and play areas, landscaping, ground cover, shrubs and trees, irrigation systems, sidewalks, parking lots, lighting, fencing, entry monuments, basketball courts, tennis courts, other recreational facilities, graffiti removal and repainting, and labor, materials, supplies, utilities and equipment, as applicable, at each of the locations owned, operated or maintained by the District.
As applied herein, “Installation” means the construction of Improvements, including, but not limited to, land preparation (such as grading, leveling, cutting and filling), sod, landscaping, irrigation systems, walkways and drainage, lights, playground equipment, play courts, playing fields, recreational facilities and public restrooms. “Maintenance” means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including repair, removal or replacement of all or any part of any improvement; providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury; the removal of trimmings, rubbish, debris, and other solid waste, and the cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti.
“Servicing” means the furnishing of electric current, or energy, gas or other illuminating agent for any public lighting facilities or for the lighting or operation of any other improvements, or water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements.
6.2.b
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City of Diamond Bar
Landscaping Assessment District No. 39-2022
Engineer’s Report, Fiscal Year 2023-2024
Incidental expenses include all of the following: (a) The costs of preparation of the report, including plans, specifications, estimates, diagram, and assessment; (b) the costs of printing, advertising, and the giving of published, posted, and mailed notices; (c) compensation payable to the County for collection of assessments; (d) compensation of any engineer or attorney employed to render services in proceedings pursuant to this part; (e) any other expenses incidental to the construction, installation, or maintenance and servicing of the Improvements; (f) any expenses incidental to the issuance of bonds or notes pursuant to Streets & Highways Code Section 22662.5; and (g) costs associated with any elections held for the approval of a new or increased assessment (Streets & Highways Code §22526).
Modifications to the District structure could include, but are not limited to, substantial changes or expansion of the Improvements provided, substantial changes in the service provided, modifications or restructuring of the District including annexation or detachment of specific parcels, revisions in the method of apportionment, or proposed new or increased assessments.
The assessment proceeds will be exclusively used for Improvements within the District plus incidental expenses.
6.2.b
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City of Diamond Bar
Landscaping Assessment District No. 39-2022
Engineer’s Report, Fiscal Year 2023-2024
Fiscal Year 2023-24 Estimate of Cost and Budget
Budget for Fiscal Year 2023-24
The 1972 Act provides that the total costs for providing the maintenance and servicing of the District Improvements and facilities can be recovered in the assessment spread including incidental expenses. The latter can include engineering fees, legal fees, printing, mailing, postage, publishing and all other costs identified with the District proceedings.
An estimate of District costs for fiscal year 2023-24 for the maintenance and servicing of the Improvements is provided below.
Table 1: FY 2023-24 Estimate of Costs
Expenditure Item Amount
Salaries & Benefits $ 33,505
Operating Expenses
Advertising 3,500
Utilities 134,000
Maintenance of Grounds/Buildings 190,200
Professional Services 6,500
Contract Services
Trail & Landscape Maintenance 161,600
Tree Maintenance 31,000
Weed/Pest Abatement 55,700
Additional Enhancement and Improvement -
Estimated Expenditures $ 616,005
Contingencies/Reserves 214,001
Total Budget $ 830,006
Revenue Item Amount
Direct Benefit Assessments $ 642,890
Carryover from Fund Balance 144,556
General Fund Contribution 6.62% 42,560
Estimated Revenues 1 $ 830,006
1. The Act requires that proceeds from the assessments must be deposited into a special fund that has been set up for the revenues and expenditures of the District. Moreover, funds raised by the assessment shall be used only for the purposes stated within this Report. Any balance remaining at the end of the Fiscal Year, June 30, must be carried over to the next Fiscal Year. The District may also establish a reserve fund for contingencies and special projects as well as a capital improvement fund for accumulating funds for larger capital improvement projects or capital renovation needs. Any remaining balance would either be placed in the reserve fund or would be used to reduce future years' assessments.
6.2.b
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City of Diamond Bar
Landscaping Assessment District No. 39-2022
Engineer’s Report, Fiscal Year 2023-2024
Table 2 below shows how the assessment rates are determined including the estimated number of single-family equivalents (“SFE”) and how the costs of improvements are allocated to parcels in the various benefit zones as defined later in this Report.
Table 2: Assessment Rate Determination
Single-Family Equivalents Parcel SFE factor SFEs
Zone A 176 100.0% 176.00
Zone B 971 97.5% 946.73
Zone C 99 92.5% 91.58
Total 1246 1,214.30
Budget Allocation to Parcels Amount
Total Assessment Revenue $ 642,890
Total SFEs 1,214.30
Assessment per SFE 1 $ 529.44
Zone A Assessment Rate $ 529.44
Zone B Assessment Rate $ 516.20
Zone C Assessment Rate $ 489.73
1. The rate shown here is for a single-family home or its equivalent. For the definition of the term SFE and rates for other types of property, see the section titled, “Method of Assessment Apportionment” and the sections following it in this report.
6.2.b
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City of Diamond Bar
Landscaping Assessment District No. 39-2022
Engineer’s Report, Fiscal Year 2023-2024