Agenda #: 5.6
Meeting Date: July 18, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: PURCHASE OF A HP MSL 2040 AND A HP MSL 6480 TAPE LIBRARY
WITH ALL REQUIRED ACCESSORIES FROM GOVCONNECTION,
INC.
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve and authorize the City Manager to issue a purchase order to GovConnection, Inc. for the purchase of a HP MSL 2040 and a HP MSL 6480 tape library with all required accessories in the amount not-to-exceed $171,728.67.
FINANCIAL IMPACT:
Funds needed to accommodate the proposed purchase order were included in the FY 2023-24 Adopted Budget - Equipment Maintenance and Replacement Fund (Fund 503).
BACKGROUND:
The daily operations of the City rely on the use of computers, specialized networks, and associated hardware and software to create, process, and store digital information and communicate with the public. Data backup and recovery is a crucial function that ensures proper function and continuity of the City. These systems allow the city to recover crucial data from both accidental and malicious loss.
The City utilizes HP LTO tape libraries to back up every server on the network nightly.
The backup tapes are stored off-site in order to prevent the loss during a fire or other disaster.
The current tape libraries have outlived its useful life and has been scheduled for replacement. To ensure the City’s essential information systems infrastructure remains in place, it is proposed that two tape libraries be replaced
DISCUSSION
Consistent with the purchasing ordinance, the City publicly solicited bids. Five vendors submitted bids, including:
Bidder Bid Amount
GovConnection, Inc. $171,728.67
VPrime Tech Inc $190,145.37
ITECH Devcies Inc $207,173.47
Southern Computer Warehouse Inc $211,090.86
Smat IT Pros Inc $230,490.35
Staff has determined that GovConnection, Inc. is the lowest cost responsible bidder, meeting all technical requirements.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.6.a HPE-MSL-2040
2. 5.6.b HPE-MSL-6480