Agenda #: 5.3
Meeting Date: July 18, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: PURCHASE ORDER WITH DIRECT CONNECTION FOR PRINTING
AND MAILING SERVICES FOR THE CITY NEWSLETTER AND
RECREATION BROCHURE THROUGH JUNE 30, 2024.
STRATEGIC
GOAL: Open, Engaged & Responsive Government
RECOMMENDATION:
Approve, and authorize the City Manager to sign, a Purchase Order with Direct Connection in a not-to-exceed amount of $65,967.
FINANCIAL IMPACT
The total not-to-exceed amount of the Agreement for Fiscal Year 2023-2024 would be $65,967. Sufficient funds are included in the printing budget of the City’s Community Relations Division adopted FY23-24 budget to cover these expenditures.
BACKGROUND
The City’s monthly newsletter, Diamond Bar Connection, is a valuable communication tool used to keep residents and businesses informed about City projects, programs and services. Diamond Bar Connection is produced as a four-page publication five times a year, expanded to a six-pager four times a year, and increased to 32 pages in April, August and December to include the seasonal recreation guide. It is mailed to approximately 22,100 Diamond Bar residential and business addresses, with extra copies printed for placement on information racks in various City facilities and distribution at City special events.
ANALYSIS
In order to continue printing and mailing the City newsletter and recreation guide, the Community Relations Division solicited proposals from qualified commercials printers through the PlanetBids portal. Five printers responded to the request for proposals, with
the lowest responsive bid received from Direct Connection. The total expenditure requested for printing and mailing of Diamond Bar Connection newsletter for fiscal year 2023-24 is $65,967, which covers the bid price of $59,970 plus a 10 percent contingency. Direct Connection is a full-service printing, bindery and mail service provider located in La Verne, California. They have been printing the City’s newsletter since August 2020.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.3.a FY 2024 Newsletter Rec Guide Printing Quotation Worksheet and Quote Packet 7-3-2023