Agenda #: 5.6
Meeting Date: August 1, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: AMENDMENT #4 TO THE CONSULTANT SERVICES AGREEMENT WITH TENNIS ANYONE, INC. FOR TENNIS INSTRUCTION THROUGH JUNE 30, 2024.
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve and authorize the City Manager to sign the fourth Amendment to the Consultant Services Agreement with Tennis Anyone, Inc.
FISCAL IMPACT:
The amended not-to-exceed amount for Fiscal Year 2023-24 would total $120,000.
Program fees are collected from participants attending youth and adult tennis classes which are shared between the Contractor (70%) and City (30%). Sufficient funds are included in the Fiscal Year 2023-2024 Parks and Recreation budget to cover the cost of such services.
BACKGROUND:
Tennis Anyone provides tennis instruction through the Parks and Recreation Department’s Contract Class Program, offering affordable lessons for all levels, between ages three and older, as an independent contractor for several years in Diamond Bar. Tennis Anyone, Inc. was awarded the Services Agreement for tennis instruction on July 1, 2020 through the City’s Request for Proposal process for an initial one-year term.
Consistent with Section 2 of the Original Agreement, the City Council has the option to extend the Agreement for up to three (3), one (1)-year additional terms. Although this is the fourth amendment, this is the third and final one-year extension. Amendment #2 was approved on April 5, 2002 increasing the amount of the contract by $30,000 due to an increase in resident participation, but the term remained the same.
The Parks and Recreation Department requests to extend the service agreement for Fiscal Year 2023-24 under the same terms based on outstanding services for an additional $120,000; therefore, the total not-to-exceed-amount would be $390,000 over the life of the agreement.
LEGAL REVIEW:
The City Attorney has reviewed and approved the amended agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.6.a 4th Amendment - Tennis Anyone Inc.