Agenda #: 5.4
Meeting Date: August 1, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH DAVID EVANS AND ASSOCIATES, INC. FOR LANDSCAPE
PLAN CHECKING AND INSPECTION SERVICES THROUGH JUNE 30,
2024.
STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve and authorize the City Manager to sign the First Amendment to the Consulting Services Agreement with David Evans and Associates, Inc., granting the first of two optional one-year extensions to June 30, 2024.
FINANCIAL IMPACT:
The total not-to-exceed amount set forth in the Consulting Services Agreement is $125,000 per fiscal year. Landscape plan checking and inspection services are funded through application and processing fees paid to the City by project applicants.
BACKGROUND:
On July 1, 2020, the City executed a Consulting Services Agreement with DEA to provide landscape plan checking and inspection services. That Agreement provided for an initial three-year term and allowed for the City to grant up to two (2) one-year extensions. The current contract expired on June 30, 2023.
DISCUSSION:
DEA has provided landscape plan checking and inspection services to the City since August 17, 2012. Throughout that time, the firm has consistently provided the City and project applicants with thorough, detailed project reviews in a timely manner and provided exemplary customer service to the City and its customers.
It is recommending that the City Council approve the one-year extension retroactive to July 1st, based upon successful demonstration of exemplary contract performance (Attachment 1).
LEGAL REVIEW:
The City Attorney has reviewed and approved the First Amendment to the Consulting Services Agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.4.a First Amendment to Consulting Services Agreement