Agenda #: 5.7
Meeting Date: August 1, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: FIRST AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH ABSOLUTE INTERNATIONAL SECURITY, INC.
FOR SECURITY GUARD SERVICES THROUGH JUNE 30, 2024.
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve and authorize the City Manager to sign Amendment #1 to the Professional Services Agreement with Absolute International Security, Inc through June 30, 2024.
FISCAL IMPACT:
The total not-to-exceed amount for Fiscal Year 2023-24 would total $89,050 based on the upcoming rental estimate. Hourly security guard fees are collected directly from facility renters and invoiced monthly to the City. Additionally, the City pays directly for overnight security guard services for City hosted special events, such as the City Birthday and Winter Snow Fest. Sufficient funds are included in the Fiscal Year 2023- 2024 Parks and Recreation budget to cover the cost of such services.
BACKGROUND:
Absolute International Security, Inc. has provided security guard services for private rentals and events, as well as City special events, offering affordable hourly rates for several years. Absolute International Security, Inc. was awarded the Security Guard Services Agreement on August 2, 2022 through the City’s Request for Proposal process for an initial one-year term.
Consistent with Section 2 of the Original Agreement, the City Manager has the option to extend the Agreement for up to three (3), one (1)-year additional terms. This is the first, one-year extension through June 30, 2024 and the new hourly rate is below the Consumer Price Index. The Parks and Recreation Department requests to extend the service agreement for Fiscal Year 2023-24 under the same terms based on satisfactory
services for an additional $89,050; therefore, the total not-to-exceed-amount would be $159,850 over the life of the agreement.
LEGAL REVIEW:
The City Attorney has reviewed and approved the amended agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.7.a 1st Amendment- Absolute International Security FY 23-24
2. 5.7.b Contract - Absolute International Security, Inc. - 202252