City Council Agenda
Tuesday, November 7, 2023
Closed Session 5:30 PM
South Coast Air Quality Management District/CC-8
21865 Copley Drive, Diamond Bar, CA 91765
Regular Meeting 6:30 PM
South Coast Air Quality Management District/Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765
How to Observe the Meeting From Home:
The public can observe the meeting by calling +1 (631) 992-3221, Access Code: 681-854-753 OR visit:
https://attendee.gotowebinar.com/register/6730896159846810464.
How to Submit Public Comment:
The public may provide public comment by attending the meeting in person, by sending an email, or by logging into the teleconference. Please send email public comments to the City Clerk at [email protected] by 4:00 p.m. on the day of the meeting and indicate in the Subject Line “FOR PUBLIC COMMENT.” Written comments will be distributed to the Council Members, noted for the record at the meeting and posted on the City’s official agenda webpage as soon as reasonably practicable (found here: http://diamondbarca.iqm2.com/Citizens/Default.aspx).
The public may log into the meeting through this link:
https://attendee.gotowebinar.com/register/6730896159846810464. Members of the public will be called upon one at a time during the Public Comment portion of the agenda. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise.
American Disability Act Accommodations:
Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (909) 839- 7010 within 72 hours of the meeting. City Council video recordings with transcription will be available upon request the day following the Council Meeting.
The City of Diamond Bar thanks you in advance for taking all precautions to prevent spreading the COVID-19 virus.
NOVEMBER 7, 2023 PAGE 2
RUTH M. LOW
Council Member
CHIA TENG
Council Member
STEVE TYE
Council Member
ANDREW CHOU
Mayor
STAN LIU
Mayor Pro Tem
City Manager Dan Fox • City Attorney Omar Sandoval • City Clerk Kristina Santana
DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited to attend and participate. Copies of staff reports or other written documentation relating to agenda items are on file and available for public inspection by contacting the Office of the City Clerk. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours.
PUBLIC INPUT
Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council’s subject matter jurisdiction. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk.
Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration.
Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal.
Public comments must be directed to the City Council. A person who disrupts the orderly conduct of the meeting after being warned by the Mayor or the Mayor’s designee that their behavior is disrupting the meeting, may result in the person being removed from the meeting.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City’s regular posting locations, on DBTV (on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47) and on the City’s website at www.diamondbarca.gov/agendas. The City Council may take action on any item listed on the agenda.
HELPFUL PHONE NUMBERS
Copies of agendas, rules of the Council, Video of meetings: (909) 839-7010 Computer access to agendas: www.diamondbarca.gov/agendas General information: (909) 839-7000
Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours.
THIS MEETING IS BEING VIDEO RECORDED AND BY PARTICIPATING VIA TELECONFERENCE, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED.
THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND IS ALSO AVAILABLE FOR
LIVE VIEWING AT
HTTPS://ATTENDEE.GOTOWEBINAR.COM/REGISTER/6730896159846810464 AND ARCHIVED VIEWING ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV.
CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
November 07, 2023
CLOSED SESSION 5:30 p.m., CC-8 Conference Room, In
Person ONLY – no teleconference
Public Comments
Public Employee Performance
Evaluation
Pursuant to Government Code
section 54957
Title: City Manager
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Pastor Sam Bang, Northminster
Presbyterian Church
ROLL CALL: Low, Teng, Tye, Mayor Pro Tem Liu,
Mayor Chou
APPROVAL OF AGENDA: Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Proclamation Declaring November 2023 as Family Court Awareness Month.
NOVEMBER 7, 2023 PAGE 2
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
2.1 Diamond Bar Restaurant Week/Open Rewards Program Presentation
2.2 City Government Explained Update
3. PUBLIC COMMENTS:
“Public Comments” is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or other matters of interest not on the agenda that are within the subject matter jurisdiction of the Council. Although the City Council values your comments, pursuant to the Brown Act, members of the City Council or Staff may briefly respond to public comments if necessary, but no extended discussion and no action on such matters may take place. There is a five-minute maximum time limit when addressing the City Council. At this time, the teleconference moderator will ask callers one at a time to give their name and if there is an agenda item number they wish to speak on before providing their comment.
4. SCHEDULE OF FUTURE EVENTS:
4.1 Veterans Recognition Ceremony – November 8, 2023, 9:00 – 11:00 a.m., Grand View Ballroom, Diamond Bar Center, 1600 Grand Ave.
4.2 Veterans Day Holiday – November 10, 2023, City offices closed in observance of the holiday.
4.3 Coffee with a Cop – November 11, 2023, 7:30 a.m. – 9:30 a.m., The Coffee Bean & Tea Leaf, 235 S. Diamond Bar Blvd., Ste A.
4.4 Planning Commission Meeting – November 14, 2023, 6:30 – 8:00 p.m., online teleconference and City Hall Windmill Room, 21810 Copley Dr.
4.5 Free Catalytic Converter Etching – November 15, 2023, 9:00 – 11:00 a.m., Calvary Chapel Golden Springs, 22324 Golden Springs Dr.
4.6 City Council Meeting – November 21, 2023, 6:30 p.m., online teleconference and SCAQMD Main Auditorium, 21865 Copley Dr.
5. CONSENT CALENDAR:
All items listed on the Consent Calendar are considered by the City Council to be routine and will be acted on by a single motion unless a Council Member or member of the public request otherwise, in which case, the item will be removed for separate consideration.
NOVEMBER 7, 2023 PAGE 3
5.1 CITY COUNCIL MINUTES OF THE OCTOBER 17, 2023 REGULAR MEETING AND OCTOBER 23, 2023 SPECIAL CLOSED SESSION
MEETING.
5.1.a October 17, 2023 City Council Regular Meeting Minutes
5.1.b October 23, 2023 Special Closed Session Minutes
Recommended Action:
Approve the October 17, 2023 Regular City Council meeting minutes and October 23, 2023 Special Closed Session meeting minutes.
Requested by: City Clerk
5.2 RATIFICATION OF CHECK REGISTER DATED OCTOBER 11, 2023 THROUGH OCTOBER 31, 2023 TOTALING $1,365,044.48.
Recommended Action:
Ratify the Check Register.
Requested by: Finance Department
5.3 LUNG CANCER AWARENESS MONTH PROCLAMATION.
Recommended Action:
Adopt the Proclamation declaring November 2023 as Lung Cancer Awareness month.
Requested by: City Manager
5.4 EXTRA MILE DAY PROCLAMATION.
Recommended Action:
Adopt the Proclamation declaring November 1, 2023 as Extra Mile Day.
Requested by: City Manager
5.5 SMALL BUSINESS SATURDAY PROCLAMATION.
Recommended Action:
Adopt the Proclamation declaring November 25, 2023 as Small Business Saturday.
Requested by: City Manager
NOVEMBER 7, 2023 PAGE 4
5.6 NOTICE OF COMPLETION FOR THE AREA 2 RESIDENTIAL &
COLLECTOR STREETS REHABILITATION AND THE GOLDEN
SPRINGS DRIVE ARTERIAL STREET REHABILITATION BETWEEN
BREA CANYON ROAD AND GRAND AVENUE - PROJECT NO. SI23102 & SI23103.
Recommended Action:
Approve, and authorize the Director of Public Works/City Engineer to file, the Notice of Completion.
Requested by: Public Works Department
5.7 VENDOR SERVICES AGREEMENT WITH TOWN AND COUNTRY
EVENT RENTALS, LLC FOR SPECIAL EVENT EQUIPMENT THROUGH
JUNE 30, 2025.
Recommended Action:
Approve and authorize the City Manager to sign the Vendor Services Agreement with Town and County Event Rentals, LLC.
Requested by: Parks & Recreation Department
5.8 FIRST AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH TAIT & ASSOCIATES, INC. FOR ON-CALL CIVIL ENGINEERING & ARCHITECTURAL SERVICES THROUGH JUNE 30,
2026.
Recommended Action:
A. Determine that the approval of the first amendment for the proposed design projects are not subject to environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Article 18, Section 15262;
B. Appropriate $55,000 from the FY2023-24 Measure W Fund (Fund # 201) to the Capital Improvement Program Fund (Fund # 301) for design of the groundwater drainage improvements at Cold Spring Lane; and
C. Approve, and authorize the City Manager to sign, Amendment No. 1 to the Consulting Services Agreement with TAIT & Associates, Inc., for a not-to-exceed annual amount of $140,000 for Fiscal Year 2023-24.
Requested by: Public Works Department
NOVEMBER 7, 2023 PAGE 5
6. PUBLIC HEARINGS: NONE.
7. COUNCIL CONSIDERATION: NONE.
8. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS:
9. ADJOURNMENT: