Agenda #: 5.6
Meeting Date: December 19, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: LANDSCAPE MAINTENANCE AGREEMENT WITH THE STATE OF
CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS)
AND LANDSCAPE MAINTENANCE SERVICES AGREEMENT WITH
LYCOMING, LLC FOR APPROVED LANDSCAPING IMPROVEMENTS
WITHIN THE CALTRANS RIGHT-OF-WAY ABUTTING THE BREA
CANYON BUSINESS PARK AT 850 SOUTH BREA CANYON ROAD.
STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve, and authorize the City Manager to sign, the Landscape Maintenance Agreements with the State of California Department of Transportation and with Lycoming, LLC, respectively.
FINANCIAL IMPACT:
There is no financial impact. Landscape maintenance costs are to be borne by the property owner, Lycoming, LLC.
BACKGROUND:
On November 19, 2019, the City Council approved a new commercial development (Brea Canyon Business Park) consisting of a 109-room, four-story hotel; a 47,642 square-foot, three-story office building; and an 8,900 square-foot one-level medical office building on an approximately 5.7-acre parcel located at 850 South Brea Canyon Road.
Subsequently, amendments to the development which includes, the replacement of the 8,900 square-foot medical office building with a 6,500 square-foot commercial building with a drive-through lane, the addition of 15 hotel rooms, and the addition of a southbound left-turn pocket on Brea Canyon Road to accommodate a left turn access to the project were approved by the Planning Commission on April 12, 2022. See
Attachment 4 for a site plan.
ANALYSIS:
The conditions of approval for the Brea Canyon Business Park Project (Project) require that the project applicant (Lycoming, LLC) install and maintain approved irrigated landscaping within the State of California Department of Transportation (Caltrans) rightof-way directly adjacent to the project site (Attachment 3). The landscape improvements include but are not limited to, crape myrtle trees, yucca shrubs, lantana, other groundcovers and mulch. To maintain the landscaping, a Landscape Maintenance Agreement is required to be executed between the City and Caltrans (Attachment 1).
Concurrently, to transfer the maintenance responsibility from the City, a second and separate Landscape Maintenance Services Agreement is proposed to be executed between Lycoming, LLC and the City, outlining that the landscaping will be the property owner’s responsibility to maintain (Attachment 2). Caltrans did not agree to have a direct landscape maintenance contract with the property owner.
It is recommended that the City Council approve the Landscape Maintenance Agreement with Caltrans and the Landscape Maintenance Services Agreement with Lycoming, LLC for the approved landscaping improvements within the Caltrans right-ofway adjacent to the Project.
LEGAL REVIEW:
The City Attorney has reviewed and approved the Agreements as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.6.a Caltrans & City LMA - Permit 07-21-6-CD-3976 - 2023-0116
2. 5.6.b Lycoming & City LMA
3. 5.6.c Landscape Plan
4. 5.6.d Site Plan