Subject: Diamond Bar RFP
From: Enrique Vazquez <[email protected]>
Date: 5/3/2023, 4:59 PM
To: "Quiroa, Lily" <[email protected]>, David Perez <[email protected]> CC: 'Alfa Lopez' <[email protected]>
Lily Quiroa,
David Perez
AƩached you will the RFP for Solid Waste Services for the City of Diamond Bar.
Included are the following documents and files;
1. RFP
2. AƩachment 2: Proposer's Code of Conduct
3. AƩachment 3: DescripƟon of Services
4. AƩachment 4: Current Rates
5. AƩachment 5: City FaciliƟes
6. AƩachment 6: Rate Proposal Forms
7. AƩachment 8: Proposal Outline
Not included with this distribuƟon are the following.
1. AƩachment 1: DraŌ Franchise Agreement
2. AƩachment 7: Rate Adjustment Procedures
These last two will be released as soon as they are complete but likely within a week of today.
We have scheduled a mandatory pre-proposal conference for May 10, 2023 at 10: a.m. We will be sending out invitaƟons soon.
Please note that any inquiries going forward must be directed in wriƟng to [email protected]. Please send an iniƟal email to ensure that your emails are being received.
Thank you for your parƟcipaƟon. I look forward to working with you. --
Enrique Vazquez
Sloan Vazquez McAfee
626-347-3226
www.sloanvazquez.com
AƩachments:
DB RFP Final 5-3-23.pdf 484 KB
AƩachment 2 - Proposer's Code of Conduct & Non-Collusion Affidavit.pdf 168 KB AƩachment 3 - DescripƟon of Service Area.pdf 181 KB
ͳʹ ͳȀͶȀʹͲʹͶǡͳͳǣʹ
AƩachment 4 - Current Rates.pdf 1.9 MB
AƩachment 5 - City FaciliƟes.pdf 145 KB
AƩachment 6 Diamond Bar Rate Proposal Forms-Citywide.xlsx 101 KB AƩachment 6 Diamond Bar Rate Proposal Forms-Commercial.xlsx 94.5 KB AƩachment 6 Diamond Bar Rate Proposal Forms-ResidenƟal.xlsx 99.1 KB AƩachment 8 - Proposal Outline.pdf 146 KB
ʹʹ ͳȀͶȀʹͲʹͶǡͳͳǣʹ
REQUEST FOR PROPOSALS
FOR
SOLID WASTE SERVICES
Issued by
fPrepared by:
3002 Dow Avenue, Suite 116, Tustin, CA 92780
Office: 866.241.4533
[email protected] · www.sloanvazquez.com
Contact: Enrique Vazquez
[email protected]
626-347-3226
May 3, 2023
City of Diamond Bar, California Table of Contents
RFP for Solid Waste Services May 3, 2023 Page ii
TABLE OF CONTENTS
SECTION 1 - INTRODUCTION ............................................................................................................... 1 Overview of Request for Proposal ................................................................................................... 1 Proposal Clarifications and Updates ................................................................................................ 1 City Goals and Objectives ............................................................................................................... 2 Organization of RFP ........................................................................................................................ 2 RFP Schedule .................................................................................................................................. 3 SECTION 2 - BACKGROUND ................................................................................................................. 4 Background Information ................................................................................................................. 4 Service Data ................................................................................................................................... 4 Term of New Agreement or Agreements ......................................................................................... 4 SECTION 3 - SCOPE OF REQUIRED SERVICES ........................................................................................ 5 Single-Family Dwelling (SFD) Solid Waste Services ........................................................................... 5 Commercial Solid Waste Services (Including Multifamily Premises of 5 or more units) ..................... 7 C&D Debris Collection Services ....................................................................................................... 8 City Solid Waste services ................................................................................................................ 9 Key Contract Terms ...................................................................................................................... 10 SECTION 4 - RFP POLICIES, CONDITIONS, AND PROCESS .................................................................... 15 Rights Reserved by the City .......................................................................................................... 15 General RFP Requirements ........................................................................................................... 15 Code of Conduct ........................................................................................................................... 16 Proposal Submittal Requirements ................................................................................................. 16 Limits on Disclosure of Proposals .................................................................................................. 19 SECTION 5 - SUBMITTAL REQUIREMENTS .......................................................................................... 21 Proposal Outline .......................................................................................................................... 21
1. General Requirements ...................................................................................................... 21
2. Proposer OVerview .......................................................................................................... 21
3. Proposal for Solid Waste Services ..................................................................................... 24
4. Displaced Employee Retention ......................................................................................... 28 City of Diamond Bar, California Table of Contents
RFP for Solid Waste Services May 3, 2023 Page iii
5. Exceptions to the Agreement ............................................................................................ 28
6. Rate Proposals ................................................................................................................. 28
7. Proposer Code of Conduct and Non-Collusion Affidavit ..................................................... 29 SECTION 6 - PROPOSAL EVALUATION PROCESS ................................................................................. 30 Proposal Evaluation Criteria.......................................................................................................... 31 AWARD ........................................................................................................................................ 33 LIST OF ATTACHMENTS .................................................................................................................... 34 ATTAHCMENT 1: DRAFT AGREEMENT
ATTACHMENT 2: PROPOSER CODE OF CONDUCT AND NON-COLLUSION AFFIDAVID ATTACHMENT 3: SERVICE DATA
ATTACHMENT 4: CURRENT RATES
ATTACHMENT 5: CITY FACILITIES
ATTACHMENT 6: RATE PROPOSAL FORMS
ATTACHMENT 7: RATE ADJUSTMENT METHODOLOGY
ATTACHMENT 8: PROPOSAL OUTLINE
LIST OF TABLES
Table 1 – RFP Schedule ................................................................................................................................. 3 City of Diamond Bar, California Section 1. Introduction RFP for Solid Waste Services May 3, 2023 Page 1
SECTION 1 - INTRODUCTION
OVERVIEW OF REQUEST FOR PROPOSAL
The City of Diamond Bar (City) is soliciting proposals from Waste Management and Valley Vista Services to provide solid wastes services to include the collection, transportation, recycling, processing, and disposal of solid waste.
Currently, solid waste services are provided under a Residential Cart Customer Franchise Agreement with Waste Management (WM) and a Commercial Bin and Roll-Off Box Franchise Agreement with Valley Vista Services (VVS).
WM provides collection services to residential premises that receive residential collection using carts and for temporary roll-off box and temporary bin collection service for cleanup or construction work performed at residential customers to whom WM provides collection service using carts. Temporary collection service for the construction of new residences, and all work on commercial premises, and residential premises that receive collection service using bins, are excluded from WM’s franchise agreement.
VVS provides collection services to commercial premises and all residential premises that receive collection using bins and including temporary bin and temporary roll-off box collection service with the exclusion of residential premises that receive collection service using carts.
By issuing this Request for Proposals (RFP) for solid waste services, the City is competitively procuring franchised solid waste services. VVS and WM are exclusively invited to present a proposal to provide solid waste service to their respective service area under the existing franchise agreements as well as a proposal to provide City-wide solid waste services including residential, commercial, and permanent rolloff and on-call services. Should the City determine that proposals received from VVS and WM are inadequate to meet the City desired goals, the City reserves the right to invite additional proposers prior to making a final decision in the selection of a contractor or contractors.
A key point of reference is the Draft Solid Waste Services Franchise Agreement (Agreement) included as Attachment 1. The Agreement provides definitions, contract terms, and conditions, including a complete description of the services to be provided. If there are differences between this RFP and the Agreement, the terms and conditions in the Agreement shall prevail.
PROPOSAL CLARIFICATIONS AND UPDATES
Proposers wishing to receive answers to questions and other RFP addenda must register by providing contact name, company name, address, e-mail address, and phone number via email to [email protected]. All Questions regarding this RFP shall be submitted to the City’s City of Diamond Bar, California Section 1. Introduction RFP for Solid Waste Services May 3, 2023 Page 2
Consultant to [email protected] (see RFP Section 5 – Proposal Submittal Requirements.)
Only written responses will govern. Written questions may not be accepted after the date shown in the schedule in Table 1. However, simple questions regarding how to complete submittal forms or otherwise complete the proposal requirements, may be submitted via email until the proposal due date.
CITY GOALS AND OBJECTIVES
The City’s goals and objectives for the RFP process and future collection services are as follows:
INTEGRITY, COMPETITION IN SELECTION PROCESS, AND CONTRACT TERMS CONSISTENT WITH
CALRECYCLE COMPLIANCE REQUIREMENTS
x Conduct the RFP process with integrity and transparency. x Stimulate competition among proposing companies.
x Set high performance standards.
x Ensure value for ratepayers.
x Enter into a contract with fair terms and conditions.
QUALITY, HIGH-VALUE PROGRAMS
x Consistent, reliable, and quality service.
x Efficient service delivery that provides a strong value to the ratepayers. x Responsive customer service system.
x Well-planned and professionally executed transition to any new programs and services. x Quality outreach and education.
x Effective diversion programs to ensure compliance with regulations.
ORGANIZATION OF RFP
This RFP is organized into six sections as follows:
x Section 1 provides a brief introduction to the RFP.
x Section 2 provides background information.
x Section 3 presents the scope of required services.
x Section 4 provides the RFP policies, conditions, and process. x Section 5 describes the RFP submittal requirements.
x Section 6 outlines the proposal evaluation process.
City of Diamond Bar, California Section 1. Introduction RFP for Solid Waste Services May 3, 2023 Page 3
RFP SCHEDULE
The key activities and completion dates for the RFP process are provided in Table 1.
Table 1 – RFP Schedule
Note: The City reserves the right to modify this schedule as needed.
Milestones Date
City issues RFP May 3, 2023
Mandatory pre-proposal meeting at 10:00 a.m. May 10, 2023 Deadline to submit written questions by 5 p.m. May 24, 2023 Distribution of Addenda May 31, 2023
Proposals Due no later than 4 p.m. June 19, 2023
Option to Release RFP to Public August 6, 2023
Evaluation Results Reported to City Council October 9, 2023 Final Selection and Approval November 14, 2023
Contractor commences providing services September 1, 2025 City of Diamond Bar, California Section 2. Background
RFP for Solid Waste Services May 3, 2023 Page 4
SECTION 2 - BACKGROUND
BACKGROUND INFORMATION
The information presented in this section and the related Attachments listed below are for informational purposes only. Each proposer should take whatever steps it believes are necessary to determine the actual service requirements of the City and understand service conditions when preparing a proposal. The following is a list of Attachments providing reference information for proposers (Attachments 2 and 6 are for completion and submittal with the proposal):
x Attachment 1 is the Draft Agreement.
x Attachment 2 is the Proposer Code of Conduct and Non-Collusion Affidavit. x Attachment 3 provides Service Data.
x Attachment 4 provides Current Rates for solid waste services. x Attachment 5 provides a list of City Facilities.
x Attachment 6 provides the Rate Proposal Forms.
x Attachment 7 provides Rate Adjustment Methodology.
x Attachment 8 provides the Proposal Outline.
SERVICE DATA
Service data including a description of the service area, rate revenue, tonnage collected, units serviced and the most recent rates effective July 1, 2022, are shown in Attachment 3.
TERM OF NEW AGREEMENT OR AGREEMENTS
The initial term of the new agreement is ten (10) years. City may, in its sole discretion, authorize an extension of up to twenty-four (24) months prior to the expiration of the initial term of the agreement.
The City anticipates exercising its option to extend the current Agreements for an additional twenty-four (24) months setting their expiration to August 31, 2025. The new Agreement(s) will take September 1, 2025.
City of Diamond Bar, California Section 3. Scope of Required Services RFP for Solid Waste Services May 3, 2023 Page 5
SECTION 3 - SCOPE OF REQUIRED SERVICES
This section provides a brief description of the services solicited through this RFP. The Agreement provides the detailed scope of services. The Agreement is included as Attachment 1. The Agreement provides definitions, contract terms and conditions, performance standards, including a complete description of the services required by the City. If there are differences between this RFP and the Agreement, the terms and conditions in the Agreement shall prevail.
SINGLE-FAMILY DWELLING (SFD) SOLID WASTE SERVICES
Under the current agreements, residential solid waste service includes services to residential premises that receive solid waste services using carts but excludes temporary solid waste collection services for construction of new residences, and all work on commercial premises, and residential premises that receive collection services with bins which are addressed under the commercial solid waste services agreement.
Under this RFP, residential solid waste service includes services to single-family dwellings (SFD) and multi-family dwellings (MFD) of less than five units regardless of container size, type (cart, bin, roll-off box) required for service, including roll-off services, permanent, temporary, and on-call, and on-call clean-up bins. MFDs of five or more units are included under commercial solid waste services.
Refer to draft Agreement Section 3.2 for a complete description of service requirements for Residential services.
Standard Cart Service: Standard cart service will be the weekly, automated collection of refuse, recycling, and organics. The default cart size for each waste stream shall be 64-gallons. Customers may request different size carts for each waste stream. Carts shall be offered in 35, 64, and 96-gallon cart sizes. The monthly rate shall be based on the refuse cart size. Recycling and organics carts shall be collected on the same day as refuse collection.
Additional refuse carts beyond one may be requested for an additional monthly fee. Customers may request a second recycling cart at no additional charge. Additional recycling carts beyond two are subject to an additional monthly fee. Customers may request a second organics cart at no additional charge. Additional organics carts beyond two are subject to an additional monthly fee.
MFDs of Less Than Five Units: MFDs of less than five may be provided solid waste services (refuse, recycling, and organics collection) using carts or bins as appropriate for the conditions, requirements, and needs of the customer.
Refuse Cart Overage: Provide two annual pickups per calendar year and an end-of-year pickup for refuse that would otherwise be placed in the refuse cart but excluding bulky items, at no additional charge. Each annual pickup may consist of up to the equivalent of three (3) large bags, boxes, or barrels City of Diamond Bar, California Section 3. Scope of Required Services RFP for Solid Waste Services May 3, 2023 Page 6
of refuse. End-of-year pickup of all additional refuse that is placed out for collection in the customer's own containers (bags, boxes, barrels, etc.) for two weeks beginning each December 26. Contractor may charge an additional fee per pickup of all refuse that does not fit in the refuse cart(s) beyond the free pickups.
Backyard Service: Provide backyard service defined as retrieving for collection all carts, green waste bundles and cart overages from a customer's designated collection location, other than curbside, such as backyard, side yard, or driveway, and returning empty carts and other containers to their original location. Backyard service is subject to an additional charge.
Backyard Service for the Disabled: Provide backyard service at no additional charge to any customer who is legally or medically recognized as disabled. See RFP Section 3 – Residential Rate Arrangements).
Temporary Roll-Off and Temporary Bin Service: Provide temporary roll-off box and temporary bin service upon customer request for cleanup or construction.
On-Call Bulky Item: Provide bulky item pickup service to all SFD and MFD. Each Dwelling Unit shall be entitled to four bulky item pickups per calendar year at no additional charge. Customers may put out up to three (3) cubic yards of material at each pickup. Bulky item collections that exceed the number of free pickups may be subject to an additional charge.
Door-to-Door HHW Collection: Provide SFD and MFD customers with door-to-door call-in HHW collection. Each Dwelling Unit shall be entitled to two door-to-door Residential HHW pickups per calendar year at no additional charge. Items to be collected include, at a minimum: paint and paint products including but not limited to thinners, glues, caulking, stains, wood preservatives and strippers; universal waste, household cleaners; automotive wastes; swimming pool chemicals; garden chemicals; fluorescent tubes; thermometers; and household batteries. Contractor may direct residential customers to use the bulky item pickup option for televisions, computers and other HHW that may safely and legally be collected as bulky items.
Annual Household Hazardous Waste Event: Assist the City in increasing awareness of Household Hazardous Waste events by promoting the Los Angeles County Household Hazardous Waste collections held in Diamond Bar. Promotional activities will include posting on contractor’s website, inclusion in the annual brochures/ mailings mailed to each Customer, billing inserts, social media targeted outreach, and press releases to local news outlets.
Curbside Used Oil and Oil Filter Collection: Collect used oil placed curbside beside solid waste container on regular collection day at no additional charge. Educate customers to place used oil in clean containers and used oil filters in clean zip-lock bags.
Sharps Mail Back Program: Operate a mail-based program and/ or a drop-off program for the safe processing of Sharps generated by its customers. Upon request, Sharps containers will be delivered directly to residential customers at no cost to the customer or City. Contractor will make arrangements City of Diamond Bar, California Section 3. Scope of Required Services RFP for Solid Waste Services May 3, 2023 Page 7
with pharmacies and/ or other locations throughout the City for residents to drop-off Sharps at no cost to the Customer or City.
Medication Takeback Program: Assist the City in increasing awareness of medication takeback programs provided by the Los Angeles County Sheriff's station and any third-party events held in Diamond Bar. Promotional activities will include posting on contractor’s website, inclusion in the annual brochures/mailings mailed to each residential customer, billing inserts, social media targeted outreach, and press releases to local news outlets.
FreeCycle.com: Contractor will publicize to residential customers its free materials exchange/ gifting program, known as FreeCycle.org, and shall promote FreeCycle.org on Contractor's website, and the annual brochure/mailings.
Annual Holiday Tree Recycling Collection: Provide collection of holiday trees from December 26 through the second Sunday in January.
Compost Giveaway: Distribute coupons through quarterly billings entitling residential customers to receive two bags of compost per event at two community events per year to be identified by City.
COMMERCIAL SOLID WASTE SERVICES (INCLUDING MULTIFAMILY PREMISES OF 5 OR MORE UNITS)
Under the current agreements, commercial solid waste service includes services to commercial premises and residential premises that receive solid waste services using bins, including temporary bin and temporary roll-off box collection service with the exclusion of residential premises that receive solid waste services using carts. Under this RFP, commercial solid waste services include services to commercial premises and MFDs of five or more units regardless of the container size and type (cart, bin, roll-off box) required for service, including roll-off services, permanent, temporary, and on-call clean-up bins. MFDs of less than five units are included under residential solid waste services.
Refer to draft Agreement Section 3.3 for a complete description of service requirements for commercial and MFDs.
Refuse Collection: Provide refuse collection using bins or carts as frequently as scheduled by the customer, but not less than once per week and more frequently if required to handle the solid waste generated at the premises where the bins are located.
Recycling Collection: Provide source-separated recycling collection using bins or carts as to all locations that are required to subscribe to organics collection by AB 341. Recycling services shall be provided at a rate not to exceed 50% of the equivalent refuse rate for similar container sizes and service frequency.
Organics Collection: Provide source separated organics collection using bins or carts to all locations that are required to subscribe to recycling collection by AB 1826 and SB 1383. Organics services shall be City of Diamond Bar, California Section 3. Scope of Required Services RFP for Solid Waste Services May 3, 2023 Page 8
provided at a rate not to exceed the equivalent refuse rate for similar container sizes and service frequency.
Bin Pushout Service: Provide pushing or rolling containers to the point of collection to locations that require such service at no additional charge.
Scout Service: Offer scout service by using a small vehicle either to move containers to street or other public right-of-way for Collection.
Locking Bins: Provide the hasp and lock and service the lock.
Permanent Roll-Off Box Service: Rates shall be charged as "pull plus dump", a set rate for the service component plus the per ton charge based on actual tonnage collected.
Temporary Roll-Off and Temporary Bin Service: Provide temporary roll-off box and temporary bin service upon customer request for cleanup or construction. Contractor must deliver a temporary roll-off box within forty- eight (48) hours of request (Saturdays and Sundays excluded).
Temporary Bin Service: Rates shall be charged as “bin delivery/pickup plus one dump.” Additional charges may include, additional dump, and rental fee after seven (7) days with no dump or bin pickup.
Contractor must deliver a temporary bin within forty- eight (48) hours of request (Saturdays and Sundays excluded).
On-Call Bulky Item: Provide bulky item pickup service to MFDs. Each dwelling unit is allowed up to four bulky item pickups per calendar year at no additional charge. Customers may put out up to three (3) cubic yards of material at each pickup. Bulky item collections that exceed the number of free pickups may be subject to an additional charge.
Electronic Waste: For MFD, E-Waste will be collected as bulky items.
Door-to-Door HHW: Provide MFDs door-to-door call-in HHW collection service to each dwelling unit at no additional charge. Items to be collected include, at a minimum: paint and paint products including but not limited to thinners, glues, caulking, stains, wood preservatives and strippers; universal waste, household cleaners; automotive wastes; swimming pool chemicals; garden chemicals; fluorescent tubes; thermometers; and household batteries. Televisions, computers and other HHW may be collected as bulky items when safe and legal to do so.
Annual Holiday Tree Recycling: Provide MFD’s collection of holiday trees from December 26 through the second Sunday in January.
C&D DEBRIS COLLECTION SERVICES
All loads of mixed C&D debris shall be delivered to a processing facility to meet all requirements described in draft Agreement Section 3.7. Contractor shall divert from landfilling a minimum of 75% or City of Diamond Bar, California Section 3. Scope of Required Services RFP for Solid Waste Services May 3, 2023 Page 9
the State-mandated Construction and Demolition diversion percentage, whichever is greater, of all Construction and Demolition Debris Collected.
CITY COLLECTION SERVICES
City Facilities Collection: Collect and dispose of all refuse, recyclables, and organics generated and accumulated at premises owned and/or operated by the City at no additional charge (including e-waste, and construction and demolition debris) and in compliance with AB 341, AB 1826, and SB 1383. Such premises include, but are not limited to, offices, parks, and street maintenance operations. See Attachment 4 for the current list of facilities and service levels.
These facilities and service levels may vary over the term of the new agreement, with no increase in compensation for additional collection services. (Refer to draft Agreement Section 3.8.) City-Sponsored Events: Provide refuse, recyclables, and organics collection using carts, bins, roll-off boxes, cardboard boxes with liners, or other such containers at no charge at City–sponsored events.
These events and service levels may vary over the term of the new agreement, with no increase in compensation for additional collection services.
Should the City select separate contractors for the residential and commercial sectors, the City intends to alternate events between the two contractors with no guarantee that events will be evenly distributed based upon either level of effort or number of events.
City-sponsored events include, but are not limited to:
x Concerts in the Park
x City Birthday Celebration
x Fourth of July
x Fall Fun Festival
x Winter Snow Festival
x Arbor Day
x Easter Egg Hunt
Abandoned Item Collection: Provide collection of bulky waste abandoned in the City right-of-way or other public property within contractor’s service at no additional charge, within one business day of notification from City. Contractor will not be required to Collect Hazardous Waste, liquid wastes, or automobile parts that are individually too large for Collection by two people. City will contact either the residential or commercial franchisee to provide this service, depending on the location of the abandoned item.
City of Diamond Bar, California Section 3. Scope of Required Services RFP for Solid Waste Services May 3, 2023 Page 10
Community Development Review Services: Review building permit applicants' plans and advise regarding adequacy of container storage space and access, particularly to accommodate recycling and organics containers upon the City’s request and at no additional charge to the City.
Large Venue Event Assistance, Event Recycling: Assist planners of large venue events with reporting and planning needs as may be useful in meeting the requirements of AB 2176, found at California Public Resources Code 42648, et seq. at no additional charge. Contractor shall provide recycling and organics collection services upon request to special event planners.
Confiscation of Unauthorized Containers: Confiscate illegal containers located within the City's public rights-of-ways, upon notification from City, or if Contractor finds illegally placed Containers based on procedure provided in the franchise agreement.
Provision of Storage Containers: Provide the City with eleven 40-cubic-yard portable storage containers to be used for storage at City facilities and schools for the duration of the Agreement. Containers will be maintained in a condition satisfactory to the City. Contractor may transfer ownership of these storage containers to City, provided Contractor will remove and dispose of these containers when requested to by City.
Emergency Collection and Disposal Service: Assist City at the City's request with emergency Collection and Disposal service in the event of major disaster, such as an earthquake, storm, riot, or civil disturbance, or as otherwise determined necessary by the City, by providing Collection equipment and drivers normally assigned to City. Contractor may charge City for actual Disposal costs plus service rates per the approved rate schedule.
KEY CONTRACT TERMS
STATE DIVERSION COMPLIANCE
The selected contractor will ensure that the City is in full compliance with AB 939, AB 901, AB 341, AB 1594, AB 1826, and SB 1383, and all related state laws and regulations in effect during the term of the Agreement.
Requirements include, but are not limited to the following:
Collection, Processing and Diversion Programs and Services: The Contractor will provide collection, processing and diversion programs and services relative to AB 939, AB 901, AB 341, AB 1594, AB 1826, SB 1383, and all future applicable regulations.
Public Education and Outreach: The Contractor will provide public education to residents and businesses relative to AB 939, AB 901, AB 341, AB 1594, AB 1826, SB 1383, and all future applicable regulations. Proposers must describe their proposed public education and outreach commitments in their AB 341, AB 1826, SB 183 Implementation Plan.
City of Diamond Bar, California Section 3. Scope of Required Services RFP for Solid Waste Services May 3, 2023 Page 11
Container Specifications and Distribution: The selected contractor will be responsible for providing and maintaining all containers under this agreement. Carts shall be new upon initiation of services under the Agreement, and bins may be new or used. All carts and bins will be color-coded and labeled to be compliant with SB 1383.
Diversion Monitoring and Reporting: The Contractor will provide monitoring and reporting relative to AB 939, AB 901, AB 341, AB 1594, AB 1826, SB 1383, and all future applicable regulations.
Environmental Coordinator: To achieve a high level of recycling public education and awareness, the Contractor shall designate an Environmental Coordinator to the City to complete outreach to SFD, MFD and Commercial customers, and develop and implement all public education and outreach activities required under the Agreement. The Recycling Coordinator shall conduct outreach, promote waste reduction, recycling, diversion programs, and provide technical assistance to Multi-family and Commercial Customers. The Environmental Coordinator shall not be the primary Contractor liaison described in draft Agreement Section 7.16B.
FAITHFUL PERFORMANCE BOND & LETTER OF CREDIT
The selected contractor will be required to provide a performance bond totaling $125,000 and a performance Letter of Credit $125,000. As an alternative, the selected contractor may provide a Letter of Credit in the amount of $250,000, or deposit funds, on terms satisfactory to the City, in an interestbearing account.
INSURANCE
The selected Contractor is required to maintain minimum insurance levels. See draft Agreement Article 9 for the minimum limits of insurance for general liability, automobile liability, and workers compensation.
COLLECTION VEHICLE REQUIREMENTS
Contractor’s collection vehicles shall be not older than two-years and in like-new condition upon initiation of services under the Agreement, no more than 10 years of age during the initial term of the Agreement and no older than 15-years in age during any future extensions of the Agreement, and comply with Department of Transportation, South Coast Air Quality Management District and the California Air Resource Board requirements. Contractor’s collection vehicles must use only renewable natural gas. See draft Agreement Section 3.10.4.
AUTOMATED CART REQUIREMENTS
All carts shall be new at the start of service under this agreement. Proposer shall describe carts which it intends to use in the City, pending City approval. Include manufacturer, specific sizes, SB 1383 compliance, colors of carts and lids by waste stream, and a photograph.
City of Diamond Bar, California Section 3. Scope of Required Services RFP for Solid Waste Services May 3, 2023 Page 12
FEES
Franchise Fee: Contractor shall pay a Franchise Fee that is commensurate with the value to be received by Contractor in receiving the exclusive right to provide the service set forth herein. The City concludes that a reasonable and appropriate amount for the benefits provided should be a minimum of FourHundred Ten-Thousand Dollars, ($410,000), in the first year. This payment to the City shall be referred to as a Franchise Fee and its percentage will be calculated according to estimated gross receipts from customers as shown in Form 2.0 Rate Revenue from Attachment 6 Rate Proposal Forms. (See draft Agreement Section 9.1). Should the City issue separate franchises for Residential and Commercial services, the commercial franchise fee shall be a minimum of One-Hundred Twenty-Three Hundred Dollars ($123,000) and the residential franchise fee shall be a minimum of Two-Hundred Eighty-Seven Thousand Dollars ($287,000).
CALRECYCLE Compliance Fee: Contractor shall pay to the City a CalRecycle Compliance Fee of SevenHundred Fifty Thousand Dollars ($750,000) adjusted annually as described in draft Agreement Section
9.2 and 9.7. The CalRecycle Compliance Fee amount represents a reasonable allocation of the City’s budgeted costs to comply with State mandates resulting from the enactment of AB 939 and subsequent related legislation including, but not limited to: AB 2176 (Chapter 879, Statutes of 2004), SB 1016 (Chapter 343, Statutes of 2008), AB 341 (Chapter 476, Statutes of 2011), AB 1826 (Chapter 727, Statutes of 2014), and SB 1383 (Chapter 395, Statutes of 2016) which require jurisdictions to implement solids waste Collection programs, meet Processing facility requirements, conduct contamination monitoring, provide education, maintain records, submit reports, monitor compliance, conduct enforcement, and fulfill other requirements. Should the City issue separate franchises for Residential and Commercial services, each franchisee shall pay a minimum CalRecycle fee of Three-Hundred Seventy-Five Thousand Dollars ($375,000).
Residential Vehicle Impact Fee: Contractor shall pay to the City an annual Vehicle Impact Fee of OneHundred Seventy-Five Thousand Dollars ($175,000) adjusted annually as described in draft Agreement Section 9.4 and 9.7. The Residential Vehicle Impact Fee is to reimburse the City for costs to provide road maintenance to City’s streets due to “wear and tear” caused by the use of Contractor’s Solid Waste Collection vehicles on City Streets. Should the City issue separate franchises for Residential and Commercial services, only the residential franchisee shall pay the Residential Vehicle Impact Fee.
Residential Street Sweeping Fee: Contractor shall pay to the City an annual Street Sweeping Fee of OneHundred Seventy-Five Thousand Dollars ($175,000) adjusted annually as described in draft Agreement Section 9.5 and 9.7. The Residential Street Sweeping Fee is to reimburse the City for the cost of sweeping residential streets. Should the City issue separate franchises for Residential and Commercial services, only the residential franchisee shall pay the Residential Street Sweeping Fee.
Contracting Fee: Contractor shall pay the City a one-time contracting fee of One-Hundred Thousand Dollars ($100,000) within seven (7) days of the execution of the new agreement. Should the City issue separate franchises for Residential and Commercial services, the commercial franchisee shall pay ThirtyThousand Dollars ($30,000) and the residential franchisee shall pay Seventy-Thousand Dollars ($70,000).
City of Diamond Bar, California Section 3. Scope of Required Services RFP for Solid Waste Services May 3, 2023 Page 13
Late Payment Fee: Contractor shall pay the City a Late Payment Fee of 10% of any amount passed due for the month plus 1.5% for each month the payment is late thereafter.
HOLIDAY SCHEDULE
If the regularly scheduled collection day falls on New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, or Christmas Day, collection days for the remainder of that week shall all be postponed one collection day and residential collection is permitted on Saturday during the make-up week.
CUSTOMER RATE ARRANGEMENTS
The rate schedules establish the maximum rates that may be charged. Initial rates will be set based on the rates proposed in Attachment 6. The rates will thereafter be adjusted using a rate adjustment procedure described in Article 8 of the draft Agreement. The first rate adjustment is effective July 1, 2026.
RESIDENTIAL RATE ARRANGEMENTS
Standard Cart Service: Standard cart service will be the weekly, automated collection of refuse, recycling, and organics. The default cart size for each waste stream shall be 64-gallons. Customers may request different size carts for each waste stream. Carts shall be offered in 35, 64, and 96-gallon cart sizes. The monthly rate for the collection of all three waste streams shall be based on the refuse cart size selected by the customer.
Disabled Customer Discount: Currently customers determined to be disabled by issuance of a handicap placard from the DMV or by meeting City-established guidelines receive backyard service at no additional charge. The City invites Proposers to propose this service at no charge or at a discounted rate.
Please note that discounted rates shall be provided at the sole cost of the Contractor and will be considered a disallowed cost for Proposition 218 purposes.
Senior Citizen Discount: Currently, senior citizens of 60 years of age or older, residing in the premises where service is received and listed on the bill are entitled to a discounted senior rate. The City invites Proposers to propose this service a senior citizen discount. Please note that the discounted portion of the rate shall be at the sole cost of the Contractor and will be considered a disallowed cost for Proposition 218 purposes.
COMMERCIAL AND MFD RATE ARRANGEMENTS
The City will maintain a rate structure that includes separate fees for the collection of refuse, recyclables, and organics. A volume-and-frequency based rate structure will be used. Contractor shall charge rates to the customer based on each customer’s size and number of containers at a rate not to exceed the corresponding rate in the maximum rate table. Recyclables collection will be offered at a City of Diamond Bar, California Section 3. Scope of Required Services RFP for Solid Waste Services May 3, 2023 Page 14
50% of the refuse rate. Organics collection shall be charged at the same rate as the refuse rate for the equivalent container size and frequency.
CITY FACILITIES
The City’s facilities shall be provided all collection services at no additional charge. Services shall include refuse, recycling and organics collection services.
CHARGES FOR ADDITIONAL SERVICES
The Contractor’s proposed rate schedule shall include all charges for special services, including but not limited to:
x Additional carts.
x Scout service.
x Locking bins.
x Pulling or pushing containers to a collection vehicle. x Steam cleaning containers (excluding carts) more frequently than one time per year as requested by the customer.
x Additional bulky item collection services.
Please see Proposal Forms for more details on situations in which special service charges apply.
RATE ADJUSTMENT METHODOLOGY
Refer to Attachment 7 for a complete description of the rate adjustment methodology.
City of Diamond Bar, California Section 4. RFP Policies, Conditions, and Process RFP for Solid Waste Services May 3, 2023 Page 15
SECTION 4 - RFP POLICIES, CONDITIONS, AND PROCESS
RIGHTS RESERVED BY THE CITY
The City reserves the right, in its sole discretion, to pursue any or all of the following actions regarding this RFP process:
x Issue addenda and amend the RFP and Franchise Agreement. x Request additional information and/or clarification from proposers. x Extend the deadline for submitting proposals.
x Withdraw this RFP.
x Reject proposals that do not fully comply with the requirements detailed in this RFP, its attachments, addenda, or clarifications.
x Reject incomplete proposals; proposals containing errors, inconsistencies, false, inaccurate, or misleading information; proposals submitted after the deadline; or proposals with other process or content errors or deficiencies.
x Amend the Municipal Codes of City.
x Award a proposal based on a combination of its qualitative and quantitative attributes. x Take other actions the City deems are in the best interest of the City, residents and businesses in the City service area; and,
x Negotiate changes in the services proposed and/or described in the RFP or to incorporate programs proposed by others.
GENERAL RFP REQUIREMENTS
x This RFP shall not be construed by any party as an agreement of any kind between the City, contractor(s), and other parties.
x This RFP does not obligate the City to accept any proposal, negotiate with any proposer, award a Franchise Agreement, or proceed with the development of any project or service described in response to this RFP. The City has no obligation to and shall not compensate any proposer for its expense of preparing its proposal and participating in this procurement process. x Please note that the City’s procurement of Franchise Collection Services is not subject to State bidding laws, and the City does not intend to cause the current RFP process to become subject to such public bidding laws or regulations.
x The City shall have the right (but not the obligation) to perform a review of each proposer's ability to perform the work required. Each proposer must agree to cooperate with such a review. Such cooperation by proposer shall apply to the verification of the proposer's capability and experience in the provision of services and any other component of work that may be required under this procurement.
x The City, and its consultants, will be conducting reference checks on proposers that will involve contacting jurisdictions currently or previously served by proposer, as well as contacting City of Diamond Bar, California Section 4. RFP Policies, Conditions, and Process RFP for Solid Waste Services May 3, 2023 Page 16
regulatory agencies involved in oversight of proposers’ facilities. In addition, the City, or its consultants, may research proposers’ past performance by reviewing litigation history, regulatory actions, highway driving records, criminal investigations, and recycling history. The proposer’s submission of a proposal shall constitute an agreement to cooperate with the City’s review.
x Submittal of a proposal signifies the submitting proposers’ commitment to provide the proposed services if selected. In addition, all aspects, conditions, and components of proposals submitted shall be valid for one year from date of submittal. Proposals may not be altered after submittal, except in response to the City’s request for clarification.
CODE OF CONDUCT
PROPOSER CODE OF CONDUCT
Proposers are required to sign the Proposer Code of Conduct, which includes a Non-Collusion Affidavit (Attachment 2). This document prohibits ex-parte communications with City elected officials; prohibits giving any gift or monetary compensation to City staff member or consultants; prohibits collusive activities with other potential proposers. If a proposer does submit the document or violates the code of conduct, the City has the right to disqualify the proposer from this RFP process.
Please note: the notarized Proposer Code of Conduct and Non-Collusion Affidavit is required to be submitted no later than one week after the mandatory pre-proposal meeting. An electronic copy may be emailed to [email protected] and an original must be mailed to the City.
PROPOSAL SUBMITTAL REQUIREMENTS
Submission of a proposal shall constitute acknowledgment and acceptance of all the terms and conditions contained in this RFP, and in the draft franchise agreement, unless exceptions are expressed in writing in the proposal (See RFP Section 5 Exceptions to the Agreement). The successful proposer will be expected to enter into a franchise agreement with the City; only those exceptions noted in its proposal will be considered for modification. The City is not obligated to agree to these exceptions but reserves the right to negotiate modification of such noted exceptions to the draft franchise agreement.
The schedule of events presented in this section is summarized in Table 1.
STEP ONE – R.S.V.P TO ATTEND PRE-PROPOSAL MEETING
Proposer must register their intent to respond to this RFP by emailing notification to [email protected].
City of Diamond Bar, California Section 4. RFP Policies, Conditions, and Process RFP for Solid Waste Services May 3, 2023 Page 17
STEP TWO – MANDATORY PRE-PROPOSAL MEETING
A mandatory pre-proposal meeting will be held by video conference. An invitation will be emailed to each registered proposer. The current date and time of the pre-proposal meeting are provided in Table 1 – RFP Schedule.
STEP THREE – SUBMITTAL OF WRITTEN QUESTIONS
The City directs proposers to submit all questions and requests for information in writing directly to the City’s consultant at [email protected]. The deadline for submitting written questions and requests for information is provided in Table 1 – RFP Schedule.
Written responses to questions will be provided to all eligible proposers. In the event of any inconsistencies between oral responses provided at the pre-proposal meeting and written responses subsequently issued. The written responses must be used for preparing proposals.
STEP FOUR – PROPOSAL SUBMITTAL
Proposer shall submit One (1) double-sided copy of the complete proposal and one (1) single sided, signed original according to the deadline provided in the RFP Schedule. In addition, the proposers are required to submit a flash drive containing:
x A digital copy of all completed rate proposal forms (Attachment 6 of the RFP) in Microsoft Excel format.
x A digital copy of the Draft Franchise Agreement, noting all exceptions and proposed substitute language in redline/strikeout, in Microsoft Word format. x A complete PDF of the proposal including the rate proposal forms. and, x The required Surety must be included in the sealed package.
These items shall be placed and submitted in a sealed package. Proposals must be formatted on 8½ inch by 11-inch paper with post-consumer recycled-content paper. All pages shall be consecutively numbered; although, each section may start with a new page number if proceeded with the section number (e.g., Page 2-1 for the first page of section 2).
Surety: Each proposal must be accompanied by a surety made payable to “City of Diamond Bar” in the amount of $25,000 and in the form of a certified check, cashier’s check, or bid bond. The surety shall be submitted with the proposal in a separate, clearly labeled envelope.
The purpose of the surety is to guarantee that the successful contractor will execute a Franchise Agreement with the City. If the selected contractor does not execute the Franchise Agreement within 30 calendar days after receiving notice of the award of Franchise Agreement, the City shall keep the surety to offset the potential cost associated with identification of an alternate service provider and schedule delays. Additionally, the City has the right to pursue additional and reasonable costs incurred in this event.
City of Diamond Bar, California Section 4. RFP Policies, Conditions, and Process RFP for Solid Waste Services May 3, 2023 Page 18
Checks and bonds will be returned to all proposers no later than ten calendar days after the City has executed the Franchise Agreement with the successful contractor. If no selection is made within one year of the submission of proposals, each proposer may demand their proposal surety be returned.
However, the City reserves the right to eliminate proposals from such companies from further consideration.
Proposals received late will not be considered. Postmarks will not be accepted as proof of receipt.
The package shall be clearly labeled:
PROPOSAL FOR CITY OF DIAMOND BAR SOLID WASTE SERVICES
FROM: Name of Proposer
Address: Address of Proposer
Contact Person:
Telephone Number:
E-mail:
The proposal may be mailed or hand delivered to:
CITY CLERK
City of Diamond Bar
21810 Copley Dr.
Diamond Bar, CA 91765
STEP FIVE – CLARIFICATION OF PROPOSAL INFORMATION AND INTERVIEWS Proposers may be asked to clarify information through written communications, interviews or during site visits of each proposer’s offices, customer service center, corporation yard and maintenance facilities, and disposal, transfer, and processing facilities. The City reserves the right to conduct inperson interviews with one or more proposers.
STEP SIX – SELECTION OF RECOMMENDED CONTRACTOR AND NEGOTIATION OF FINAL AGREEMENT The City and/or its consultants will recommend for consideration by the City Council a preferred contractor for both residential and commercial services, or a contractor for residential and another contractor for commercial services.
Should the City and/or its consultants determine that none of the proposals submitted by VVS or WM meet the best interest of the City and the ratepayers, the City may choose to publish this RFP to the public and invite additional proposals for consideration prior to selecting a contractor or contractors, in which case, the process will revert to Step One. In the event that the City releases this RFP to the public, it is the City’s intention to keep VVS and WM’s proposals confidential until the contractor selection process is complete.
City of Diamond Bar, California Section 4. RFP Policies, Conditions, and Process RFP for Solid Waste Services May 3, 2023 Page 19
Once the City Council approves selection of a final contractor or contractors then final negotiation will take place for the Franchise Agreement(s). Except at the sole discretion of the City, all negotiations with the Proposers will be limited to the Proposers’ listed exemptions and proposed substitute language in the draft agreement contained in their proposal.
LIMITS ON DISCLOSURE OF PROPOSALS
The City has determined that the public interest will be best served if proposals submitted in response to this RFP are not made available for review by other companies participating in the competitive selection process. For that reason, proposals (and materials submitted during subsequent meetings and discussions with City staff) will not be made available to other proposers or the public generally any earlier than the date on which City staff issues to City Council a contractor or contractors recommended for final consideration/negotiation.
As part of the Council Report, the City may include some portion(s) of the proposal(s) that have not been identified as entitled to confidential treatment as containing trade secrets. However, inclusion of some portion(s) of the proposal(s) in the Council Report may be deferred until after the City Council has selected a proposer for negotiations. In this case, some portion(s) of the proposal(s) may be included in the Council Report prepared for the meeting where the results of the completed negotiations are presented. This is the only release of any portion(s) of proposal(s) that will be permitted prior to the execution of this agreement.
No proposer may, directly or through an intermediary, employ the Public Records Act to obtain access to non-confidential materials submitted to the City by other proposers prior to the execution of the agreement for this contract.
The following procedures will be followed for the disclosure of proposals following the execution of the agreement:
x Materials which a proposer considers as trade secret information entitled to protection from disclosure under Government Code Section 6254(k) must be clearly marked on each page as “CONFIDENTIAL”.
x If the City receives a request to review and/or copy materials submitted by any proposer, it will decline to release those materials marked “CONFIDENTIAL” pursuant to Government Code Section 6255.
x If the person submitting the request files a legal action against the City seeking its release, the City will notify the affected proposer(s) and will not oppose a motion by such proposer(s) to intervene in the action. The proposer(s) must either intervene or agree to pay the City’s legal expenses in defending the action, including fees, if any, awarded to the plaintiff. Absent such an agreement, the City will have no obligation to defend the action and may release the information sought without any liability whatsoever.
City of Diamond Bar, California Section 4. RFP Policies, Conditions, and Process RFP for Solid Waste Services May 3, 2023 Page 20
x No proposer will seek damages against the City or recovery of its attorneys’ fees from the City because of any dispute related to the release or withholding of information submitted in response to this RFP.
x Materials that have been marked as “CONFIDENTIAL” will either be destroyed or returned to all unsuccessful proposers once the agreement has been signed by City and by the selected proposer(s).
City of Diamond Bar, California Section 5. Submittal Requirements RFP for Solid Waste Services May 3, 2023 Page 21
SECTION 5 - SUBMITTAL REQUIREMENTS
Section 5 includes the required proposal outline and a description of the specific information proposers must include. Proposer must provide the information specified in this section as part of its proposal.
Failure to provide all the required information may be grounds for rejection of a proposal.
The proposer does not need to reiterate the service requirements of the Franchise Agreement in their proposal. However, proposer is requested to focus on describing how it plans to provide the services with regard to but not limited to routing strategies, collection methods, and equipment selection.
Furthermore, if a proposer has presented information for one type of service that is the same for another type of service, proposer can refer to its previous description rather than reiterating the discussion in its proposal. For example, if SFD solid waste and recyclables collection vehicles are the same, the vehicle description can be provided once for the solid waste service and then referenced for the recyclable materials collection service.
PROPOSAL OUTLINE
Proposer shall present its proposal in accordance with the outline provided in Attachment 8.
Information should be identified by number in the outline. Additional information or data relevant to the proposal is optional and may be included by proposer as proposal attachments.
1. GENERAL REQUIREMENTS
I. TITLE PAGE (OPTIONAL)
II. COVER LETTER
The cover letter shall clearly identify the legal entity or entities submitting the proposal and state whether each is a sole proprietorship, partnership, corporation, LLC, or joint venture. The cover letter shall be signed by the designated representative authorized to bind proposer. Proposer shall acknowledge receipt of any addenda issued as part of this RFP process.
III. TABLE OF CONTENT
2. PROPOSER OVERVIEW
2.1 PROPOSER’S BUSINESS STRUCTURE
Provide the following information regarding the proposing entity and entity that would provide a corporate guarantee, if applicable:
x Identify the legal entity that would execute the Franchise Agreement. State whether each entity is a sole proprietorship, partnership, corporation, LLC, or joint venture. Describe in detail the City of Diamond Bar, California Section 5. Submittal Requirements RFP for Solid Waste Services May 3, 2023 Page 22
relationship of the proposer to the executing entity. If the proposer is a joint venture, describe where the entities have collaborated before.
x Identify the entity that would submit financial statements and whether it is an individual, a partnership, a corporation, or a joint venture. If other than proposing entity, indicate relationship and willingness to sign corporate guarantee. x Confirm that proposer is authorized to do business in California. x State the number of years the entities have been organized and doing business under this legal structure. Proposal must include all the names of company’s (and executing entities if different than company’s) owners/stockholders with greater than a 10% holding of the company's total assets.
x Identify the names of all officers.
x Identify other businesses with ownership by principals and/or management. x Identify the corporate headquarters.
x Identify local headquarters (if different).
x Describe all services to be performed by subcontractors and identify each subcontractor by name. Proposer shall describe any current or past working relationship with the subcontractor(s) in the past five years.
2.2 PROPOSER’S EXPERIENCE
Proposer shall describe its experience serving a minimum of three (3) jurisdictions in California (preferably serving jurisdictions of similar or larger size and similar demographics to the City in a table format. Required information includes:
x The name of the jurisdiction where the services were provided. x Commencement date of services and term of the agreement. x The name, address, and telephone number of the jurisdiction representative responsible for administering the agreement.
x The services provided (e.g., solid waste collection, recyclable materials, organic materials collection, and other unique collection programs such as e-waste or household hazardous waste).
x The number of residential (i.e., specify SFD and MFD), Commercial (i.e., specify cart, bin, roll-off and other) and City (or other) customers served; tons collected, diverted, and disposed annually; and, the type and number of vehicles dispatched per day for each of the services provided.
Additionally, please provide at least one municipal citation for service transitions from another hauling company, including a brief description of the old and new services, and service transition dates, as well as the information listed in the first and last bullet above.
2.3 KEY PERSONNEL QUALIFICATIONS
Provide an organizational chart and brief biographical description of the key personnel the proposer would assign to the transition team and the ongoing management of the services to be provided under City of Diamond Bar, California Section 5. Submittal Requirements RFP for Solid Waste Services May 3, 2023 Page 23
the Agreement. Specify the percentage of time each individual will be assigned to services specified in the Franchise Agreement. Identify municipalities who have worked with the key personnel. Indicate which key personnel will be designated as the contractor liaison, service liaison, contractor representative, and emergency contact.
2.4 PROPOSER’S PAST AND PENDING LITIGATION
List all civil or misdemeanor or felony criminal court or administrative filings by and/or against California government agencies that are currently pending and/or that have been filed, settled or otherwise received a disposition within the last ten years that relate to the provision of solid waste service listing the names of the parties, the case number, and a brief description of the case and disposition, if any.
This paragraph is applicable to the following persons and entities:
x The key personnel
x The owners and officers of the company
x The entity submitting the proposal; and/or,
x Any parent or affiliated company for actions filed in the State of California (For affiliates, proposer may limit disclosures of non-criminal matters to those in the Los Angeles County. x Any strategic partners or subcontractors identified in RFP. x Include the resolution and current status of each civil legal action.
Note: The term "affiliate" as used in this RFP is defined in Article 1 of the Agreement.
2.5 FINANCIAL INFORMATION
Provide the following financial information for the most recently completed fiscal year for the proposer or, if a corporate guaranty is to be provided, for the guarantor:
x The type of financial statements (audited or reviewed) and the corporate entity that they represent (proposer or corporate guarantor).
x The most recently completed fiscal year for which financial statements are available. x Annual revenue from the most recently completed financial statements. x Current Assets to Current Liabilities ratio (current assets/current liabilities) from the most recently completed financial statements.
x Total Liabilities to Total Assets ratio (total liabilities/total assets) from the most recently completed financial statements.
Upon request, proposers must submit the financial statements upon which the requested financial information is based within five (5) business days of the request. Statements must be prepared and presented in accordance with Generally Accepted Accounting Principles applied on a consistent basis and must include a statement by the chief financial officer of the proposer’s company that there has been no material adverse change in conditions or operations, as reflected in the submitted balance sheets, income statements and cash flow statements, since the date on which they were prepared.
City of Diamond Bar, California Section 5. Submittal Requirements RFP for Solid Waste Services May 3, 2023 Page 24
Proposers requested to submit financial statements may submit a single copy, stamped “confidential” and request for its return upon completion of the procurement process. The City will attempt to maintain the confidentiality of such a request, although confidentiality cannot be guaranteed.
The selected proposer will be required to submit “reviewed” or “audited” financial statements that demonstrate reasonable financial resources and stability to the satisfaction of the City. If awarded the contract, the financial statements shall remain with the City.
2.6 INSURANCE
Proposer must submit evidence that the proposer either has, or is able to obtain, the insurance coverage required in the draft Agreement Section 9.
3. PROPOSAL FOR SOLID WASTE SERVICES
Proposer shall describe how it plans to perform the solid waste services requested in this RFP and described in the Draft Franchise Agreement. Information must separately address all materials collected for Residential, Multi-family, Commercial, and City facilities.
3.1 COLLECTION SERVICES APPROACH
Proposer shall include detailed responses for each component of their collection approach, including at a minimum the categories listed below. If the strategies and/or assumptions are different for each organic material processing approach, provide details for each approach. Label each approach to correspond with the respective rate proposal.
x Routing strategy and productivity assumptions by service sector (SFD, MFD, Commercial and City facilities); discussion of special routing (if any) for collecting in narrow streets, courts, and alleys; and route productivity assumptions (in terms of SFD accounts per route per day and MFD/Commercial lifts per route per day) and where these productivity assumptions have been accomplished in other cities serviced by the proposer.
x Collection methodology (e.g., automated, semi-automated, one- or two-person crews, etc.), including discussion of special methods (if any) for collecting in any hard-to-service areas. x Number of and description of the collection vehicles to be utilized including make, model, and year, body type, yardage capacity, tonnage capacity, type of renewable natural fuel to be used, waste stream(s) to be collected (refuse, recycling, organics), cost, and lease or ownership arrangements. New vehicles are required for residential and MFD, commercial, and City collection services.
x This requirement is primarily to ensure that comparable rate proposals are submitted. The City reserves the right to allow the contractor to provide used collection vehicles. x New or used vehicles may be used for support vehicles.
City of Diamond Bar, California Section 5. Submittal Requirements RFP for Solid Waste Services May 3, 2023 Page 25
x Manufacturer’s specifications of containers to be utilized. New carts shall be provided for residential and multi-family dwellings that use carts services and new or used containers (i.e. bins and drop boxes) may be provided for customers that are serviced with bins (i.e.
MFD/Commercial/City customers).
x Container requirements are described in draft Agreement Section 7.10. Proposer shall supply complete technical data and manufacturing specifications on the specific cart, bins and Drop Boxes being used.
3.2 CUSTOMER SERVICE CENTER
Proposer shall describe the management systems and customer service systems its company uses to manage inquiries and complaints received from residential and commercial customers. The description of the management systems and customer service systems may include:
x Description of system capability and/or procedures to ensure timely accessibility of information by jurisdictions served.
x Description of procedures used to satisfactorily respond to, record, and report common customer complaints such as: missed pick-ups; spills and litter resulting from collection; collection schedule changes; broken or missing containers; improperly prepared setouts; noise complaints; traffic and sidewalk obstruction during collection; and safety around collection vehicles during operations.
x Description as to whether individual call centers are established for each of the proposer’s service areas or if customer calls are handled by a centralized call center, and location of the proposed call center.
x Description of how the customer service information interfaces with route data and billing data. x Description of how the company measures customer service about the call center’s responsiveness and accuracy of responses, as well as the quality of collection service. Identify specific performance metrics or targets your company tracks. x Identify the website that its customers use to obtain customer rates and service information, diversion services and requirements, and to submit inquiries or complaints. Provide website address.
3.3 IMPLEMENTATION PLAN
Provide an implementation schedule that demonstrates ability to implement the services in accordance with the service start date, including meeting equipment, personnel, administration, maintenance, and public education requirements.
City of Diamond Bar, California Section 5. Submittal Requirements RFP for Solid Waste Services May 3, 2023 Page 26
3.4 AB 341, AB 1826, AND SB 1383 IMPLEMENTATION PLAN
Proposer shall provide an AB 341, AB 1826, and SB 1383 implementation plan detailing planned tasks, procedures, and schedule to ensure the City’s compliance with AB 341, AB 1826, and SB 1383.
The plan should address the following requirements.
A description of proposer’s public education and outreach plans that comply with all CalRecycle requirements for Outreach and Education, Monitoring and Reporting, and Performance Standards and other applicable regulations.
The plan shall include, at a minimum, the following components:
x Timeline
x Description of all proposed activities
x Description of all proposed printed materials and electronic content x Examples of materials and content the proposer has developed for other jurisdictions (proposer may include materials as an attachment or provide images of the material within the proposal text).
x Description of labels to be attached to containers that clearly indicate the accepted and prohibitive materials to be placed in containers. Labels shall comply with CalRecycle guidelines for labeling/signage.
x Proposed continued outreach efforts to increase participation in recycling and organics programs, including use of direct mail, community workshops, development of how-to videos, dedicated website, community events, school outreach, etc. x Proposed contamination monitoring procedures including performing route reviews and or waste evaluations.
3.5 FOOD RESCUE AND DONATION PROGRAM
Describe proposed efforts to assist the City and its customers with a food rescue and donation program to comply with SB 1383 which establishes a target that not less than 20% of currently disposed edible food is recovered for human consumption by 2025.
3.6 ORGANICS RECYCLING PROGRAM
Describe proposed organics recycling program including type of containers proposed. Proposers should include detailed information on customer in-house preparation of material prior to disposal (e.g., bag or no bag requirements); include a comprehensive list of organic materials that are acceptable in each of the programs listed above, and a comprehensive list of organic materials that are not accepted in the program. Also, proposers are requested to submit samples of outreach materials already distributed to customers in a city with a similar program in place if proposer has implemented such program. Please describe your intended approach and activities related to SB 1383 organic waste collection and recycling City of Diamond Bar, California Section 5. Submittal Requirements RFP for Solid Waste Services May 3, 2023 Page 27
services, education and outreach, capacity planning, procurement of organic waste products, reporting, contamination monitoring, and other compliance activities.
3.7 RECYCLABLE MATERIALS
Specify all materials that can be recycled through the residential, multi-family and commercial recycling programs.
3.8 PROCUREMENT OF RECOVERED ORGANIC WASTE PRODUCTS
Describe proposed assistance to the City to ensure that sufficient California recovered organic waste products are procured on behalf of the City to meet the requirements of SB 1383. Identify types and quantities of recovered organic waste products which shall be procured.
3.9 PROPOSED OPERATING FACILITIES
Provide information about proposed operating facilities, including:
x Yard address for equipment and personnel staging and arrangements for maintenance of equipment.
x Office address for customer service, public relations, billing, and franchise administration; and, x Other operating facilities to be used in providing service under this agreement.
3.10 PROPOSED DISPOSAL, TRANSFER, AND PROCESSING FACILITIES Proposers must identify all proposed disposal, transfer, and processing facilities for transfer/disposal of refuse, processing of commingled recyclables, processing of organics, processing of mixed waste, and processing of construction and demolition debris.
For each facility, please identify the following:
x The name, address, and SWIS # of the facility.
x The material to be processed (organic waste, commingled recyclables, mixed waste, or construction and demolition debris).
x The tipping fee per ton.
x A statement regarding any relationship between the proposer and the facility owner/operator (if any).
x Indicate any proposed solid waste facility capacity guarantees. x Current and estimated diversion rate for processing of each waste stream (e.g., residential recyclables, residential organics, source-separated commercial recyclables, mixed commercial waste, commercial organics, C&D.)
City of Diamond Bar, California Section 5. Submittal Requirements RFP for Solid Waste Services May 3, 2023 Page 28
4. DISPLACED EMPLOYEE RETENTION
In accordance with Labor Code Sections 1070, 1072, 1075, and 1076, proposer will offer employment to qualified existing employees of the current contractor that may be displaced if the current contractor is not retained. Please describe your procedures for offering such employment and any limitations. Please describe whether your company operates under a labor collective bargaining agreement.
5. EXCEPTIONS TO THE AGREEMENT
The City expects that the successful proposer(s) will execute an Agreement with the City in substantially the same form as the Draft Agreement (as it may be changed via Addendum during the RFP process).
Proposers are required to carefully review the Agreement before submitting proposals and are encouraged to have it reviewed by legal counsel. Proposers are also encouraged to submit written questions about any provision in the Agreement not fully understood, which would appear to be inconsistent with other provisions or otherwise incorrect, or which may deter them from submitting a Proposal or significantly increase the rate of their Proposal.
To demonstrate agreement with to all terms and conditions of the draft Agreement as written, proposers are required to sign and include in their proposal the signature page of the draft Agreement.
Any exceptions must include the nature of the proposed exception, the draft Agreement Section, proposed substitute language, and the change in costs that would take place if the proposed language were to be accepted by the City. The proposal is not considered complete without this signed page.
The number, nature and materiality of objectionable provisions and suggested changes to the Agreement will be considered in evaluating proposals.
6. RATE PROPOSALS
6.1 PRIMARY RATE PROPOSAL FORMS
Proposers may submit up to three complete sets of rate proposal forms: one for the residential sector, one for the commercial sector, and one for a citywide franchise. These proposals shall be based solely on the requirements requested in this RFP and further detailed in the draft Agreement without considering any exceptions or alternatives.
6.2 ALTERNATIVE RATE PROPOSALS
Provided that the proposer has submitted a primary rate proposal that meets all of the minimum requirements of this RFP, the proposer may submit one or more alternative rate proposals. For example, proposer may submit an alternative rate proposal that retains existing used equipment.
City of Diamond Bar, California Section 5. Submittal Requirements RFP for Solid Waste Services May 3, 2023 Page 29
7. PROPOSER CODE OF CONDUCT AND NON-COLLUSION AFFIDAVIT Each proposer shall include a copy of the Proposer Code of Conduct and Non-Collusion Affidavit (Attachment 2) that was submitted at the pre-proposal conference.
City of Diamond Bar, California Section 6. Proposal Evaluation RFP for Solid Waste Services May 3, 2023 Page 30
SECTION 6 - PROPOSAL EVALUATION PROCESS
This section describes the proposed process for evaluation of proposals and selection of Contractor(s).
Note that the City reserves the right to modify this process in any way and at any time during the RFP and contractor selection process.
EVALUATION AND SELECTION PROCESS
An evaluation report, including a comparative description of the proposals, evaluation results, and a recommendation, will be prepared and presented to City Council. The City Council will review the recommendation and may approve that recommendation or form an alternative recommendation.
During the evaluation process, proposers are required to allow site visits, and give presentations to the City and may be required to attend interviews.
City of Diamond Bar, California Section 6. Proposal Evaluation RFP for Solid Waste Services May 3, 2023 Page 31
PROPOSAL EVALUATION CRITERIA
The proposal will be objectively evaluated based on criteria that may include, but is not limited to, the following factors.
PROPOSER’S QUALIFICATIONS
x Collection Experience. Demonstrated experience of company providing the requested or similar services to other jurisdictions. If the proposer is a joint venture, demonstrated experience of parties working together.
x Jurisdiction Satisfaction. Satisfaction of proposer references with services received, including but not limited to, implementation, customer services, reporting, assistance developing diversion programs, and working cooperatively with City staff.
x Management and Customer Service Systems. Demonstrated capabilities of the company’s existing management and customer service systems’ abilities to track and monitor contract compliance, quality of collection service, and call center responsiveness. x Key Personnel Qualifications. Extent and relevance of the qualifications and experience of key personnel proposed for the transition team and on-going management of the City’s collection operations.
TECHNICAL QUALIFICATIONS
x Implementation Plan. Reasonableness of implementation schedule and ability to meet deadlines (e.g., reasonableness of equipment procurement schedules, implementation staffing levels, public education program, itemized steps for initiation, roll out and maintenance of diversion programs in all service sectors throughout the City, container/cart distribution, new corporation or maintenance yard development, contingency plans, etc. o Customer Service. Customer service approach, staffing levels, and City-specific training programs.
o Billing System. Billing approach and procedures for handling customer billing activities. o Collection Approach. Reasonableness and reliability of the proposed collection methods (e.g., technology, equipment, and containers); reasonableness of productivity and operating assumptions (i.e., number of routes, route drivers, route hours, stops per route, and other operating statistics), if applicable; and reasonableness of assumptions. x AB 341, AB 1826, and SB 1383 Implementation Plan. Completeness of proposed services, public education program, roll out and maintenance of diversion programs in all service sectors throughout the City, container/cart distribution.
x Diversion Outreach and Education Programs. The nature, reliability, and innovation of proposed diversion programs and potential of such programs to divert solid waste from landfill disposal and meet diversion requirements. Compatibility of the proposed education program, staffing level, and program ideas with the needs of the City; and, the quality of public education samples relative to other proposers. Likelihood of diversion programs to meet State-mandated outreach City of Diamond Bar, California Section 6. Proposal Evaluation RFP for Solid Waste Services May 3, 2023 Page 32
and education, diversion monitoring and reporting and performance measurement requirements.
x Proposed Operations Facilities. Plan for providing the facilities needed for equipment storage and parking, maintenance, and administration. Level of assurance provided, if any, about site acquisition and timely development of necessary facilities if not proposing an existing, operational and permitted facility.
x Proposed Disposal, Transfer, and Processing Facilities Reasonableness and reliability of the proposed facilities for disposal, transfer, and processing of solid waste, recyclable materials, and organic materials, including documentation of existing facility permitting/approvals and/or guarantee of sufficient capacity for tonnage from the City service area, and the reasonableness of proposed material transport plans.
NUMBER AND MATERIALITY OF EXCEPTIONS TO AGREEMENT
The number, nature, and materiality of suggested changes to the Agreement will be considered in evaluating proposals.
FINANCIAL
x Financial Stability. Financial stability of proposer based on its financial ratios and other financial considerations.
x Insurance. Demonstrated ability of proposer to obtain adequate insurance.
RATE PROPOSAL
x Reasonableness of Rate Proposals. The logical relationship between proposed rates and operational assumptions.
x Competitiveness of Rate Proposals. The competitiveness of the overall revenue requirement is evaluated relative to other proposals.
ALTERNATIVE PROPOSALS
The City is not obligated to evaluate or select alternative proposals. Alternative proposals will be considered by the City if the City concludes, in its sole discretion, that the alternative proposals warrant evaluation and analysis. Such evaluation will consider the reasonableness and reliability of proposed collection methods, technology, equipment, and containers; and the reasonableness of productivity and operating assumptions (i.e., number of routes, route drivers, route hours, stops per route, program diversion levels, and other operating statistics considered as pertinent by the City and its consultants).
At the City’s option, the reasonableness and competitiveness of one or more alternative proposal(s) may be evaluated.
City of Diamond Bar, California Section 6. Proposal Evaluation RFP for Solid Waste Services May 3, 2023 Page 33
AWARD
Proposals must be complete and must conform to the requirements of this RFP as to form and content.
The franchise or franchises will be awarded for the proposal or proposals that offer the greatest value to the City. The City, however, reserves the right to reject any or all proposals, to accept or reject any one or more items of a proposal, or to waive any minor irregularities or informalities in the proposal. City Council will select the proposal or proposals that it determines to best serve the City and is not bound to follow the recommendation of City staff or City staff’s proposal evaluations in making its selection. It is anticipated that all services described in this RFP will be contracted for. However, the City reserves the right to change such service descriptions prior to award.
City of Diamond Bar, California Attachments
RFP for Solid Waste Services May 3, 2023 Page 34
LIST OF ATTACHMENTS
ATTAHCMENT 1: DRAFT AGREEMENT
ATTACHMENT 2: PROPOSER CODE OF CONDUCT AND NON-COLLUSION
AFFIDAVID
ATTACHMENT 3: SERVICE DATA
ATTACHMENT 4: CURRENT RATES
ATTACHMENT 5: CITY FACILITIES
ATTACHMENT 6: RATE PROPOSAL FORMS
ATTACHMENT 7: RATE ADJUSTMENT METHODOLOGY
ATTACHMENT 8: PROPOSAL OUTLINE
City of Diamond Bar, California Attachment 2. Proposer’s Code of Conduct & Non-Collusion Affidavit
RFP for Solid Waste Services May 3, 2023 Page 1
PROPOSER’S CODE OF CONDUCT
The City of Diamond Bar is planning to request and receive proposals for the collection and processing of refuse, recyclable materials and organics within the jurisdiction of the City.
The members of the City Council are obligated to comply with the Political Reform Act of 1974 (“PRA”) and the Brown Act (Government Code §56950 et seq.).
The City has a desire to maintain a process free from any undue influence and the appearance of impropriety. The City prepared this “Proposer’s Code of Conduct”.
A potential proposer is defined as any individual or entity involved in making a proposal to the City under the Contractor Selection Process (“Potential Proposer”).
Each Potential Proposer is individually responsible for ensuring compliance with the following Code of Conduct. The Potential Proposer’s responsibility to comply with this Code of Conduct shall extend to the Potential Proposer’s employees, agents, consultants, lobbyists, or other parties or individuals engaged for the purposes of developing or supporting the Potential Proposer’s proposal.
The Proposer Code of Conduct is presented below:
1. Ex Parte Prohibited
From January 16, 2023, and prior to the City of Diamond Bar City Council selection of Contractor or [Month, Day, 2023], whichever comes later, Potential Proposers are prohibited from having any verbal or written communications (ex parte contacts) with any City Council Members related to any matter related to the RFP process or Contractor Selection process, except in the course of a legally noticed meeting of the City Council, or any subcommittee of the Council, or in conjunction with an ex parte contact arranged by and involving the City staff and/or consultants.
If any such unauthorized ex parte contact occurs, the Council member shall disclose its occurrence at the next meeting of the City Council that next follows the said ex parte contact.
2. Gift and Compensation Prohibited
From January 16, 2023, to prior to City Council selection of Contractor or [Month, Day, 2023], whichever comes later, Potential Proposers are prohibited from giving any gift of any monetary value, or compensation of any kind (as defined under the California Political Reform Act) to a City Council Member or any City staff member or consultant.
Please be aware that any Council Member who accepts such a gift or compensation may be subject to censure by the City Council. Any City staff member who violates this policy may be subject to discipline including termination of services, and any consultant who violates this policy may be subject to City of Diamond Bar, California Attachment 2. Proposer’s Code of Conduct & Non-Collusion Affidavit
RFP for Solid Waste Services May 3, 2023 Page 2
termination of services. Any Potential Proposer who violates this policy as to gifts or compensation may be subject to disqualification by the City Council from the Contractor Selection Process.
3. Collusive Activities Prohibited
From May 2023, to prior to City Council selection of Contractor or November 13, 2023, whichever comes later, collusive activities among Potential Proposers are expressly forbidden and will likely result in immediate disqualification from the Contractor Selection Process. If two or more Potential Proposers are developing a joint proposal, the Potential Proposers must notify Sloan Vazquez McAfee (see contact information provided below) in writing no later than thirty (30) days prior to the deadline for submission of proposals. This notification will be kept confidential until after submission of all technical and cost proposals.
Executed under penalty of perjury on this day of , 2023 at SIGNED BY:
TITLE:
Subscribed and sworn to before me this day of , 2015 at Notary Public
My Commission expires:
City of Diamond Bar, California Attachment 2. Proposer’s Code of Conduct & Non-Collusion Affidavit
RFP for Solid Waste Services May 3, 2023 Page 3
PROPOSER’S NON-COLLUSION AFFIVDAVIT
The following affidavit is submitted by proposer as a part of this proposal:
The undersigned deponent, of lawful age, being duly sworn, upon his oath deposes and says: that he has lawful authority to execute the within and foregoing proposal; that he has executed the same by subscribing his name hereto under oath for and on behalf of said proposer; that proposer has not directly or indirectly entered into any agreement, express or implied, with any proposer or proposers, having for its object the controlling of the price or amount of such proposal or proposals, the limiting of the proposals or proposers, the parceling or framing out to any proposer or proposers or other persons of any part of the agreement or any part of the subject matter of the proposal or proposals or of the profits thereof, and that he has not and will not divulge the sealed proposal to any person whomsoever, except those having a partnership or other financial interest with him in said proposal or proposals, until after the said sealed proposal or proposals are opened.
Deponent further states that the proposer has not been a party to any collusion among proposers in restraint of freedom of competition; by agreement to make a proposal at a fixed price or to refrain from submitting a proposal; or with any state official or employee as to quantity, quality, or price in the prospective agreement; or in any discussions between proposers and any City of Diamond Bar official concerning exchange of money or other things of value for special consideration in the letting of an agreement; that the proposer/Company has not paid, given or donated or agreed to pay, give or donate to any official, officer or employee of the City of Diamond Bar directly or indirectly, in the procuring of the award of agreement pursuant to this proposal.
Executed under penalty of perjury on this __ day of ___ , 2015 at .
SIGNED BY:
TITLE:
Subscribed and sworn to before me this ___ day of ____ , 2023 at .
Notary Public
My Commission expires:
City of Diamond Bar, California Attachment 3. Description of Service Area RFP for Solid Waste Services May 3, 2023 Page 1
DESCRIPTION OF SERVICE AREA
The City of Diamond Bar encompasses 14.88 square miles and is surrounded by the City of Walnut to the northwest, Pomona to the northeast, Chino Hills to the southeast, Brea to the south, and Rowland Heights to the west. According to the California Department of Finance, population and housing estimates for the City as of January 1, 2022 are as follows:
Population 54,204 Single Family Detached 13,587 Total Dwelling Units Single Family Attached 1,767 Percent Vacant 3.4% Multi-Family 2 to 4 Units 1,071 Persons per Household Multi-Family 5 Plus Units
2,048
2.97 Mobile Homes 368
This census information is meant to provide an overview of the City.
QTR Commercial Roll-Off Residential Gross Receipts QTR Commercial Roll-Off Residential Gross Receipts 1Q22 92,755 28,096 1,327,052 $1,447,903 1Q22 591,671 69,809 $661,4802Q22 78,945 51,283 1,308,675 $1,438,902 2Q22 520,682 63,835 $584,5163Q22 111,618 37,670 1,507,617 $1,656,905 3Q22 544,686 67,733 $612,4194Q22 89,065 41,457 1,457,052 $1,587,575 4Q22 560,720 52,467 $613,186 Total $372,383 $158,506 $5,600,396 $6,131,285 Total $2,217,758 $253,843 $2,471,601 QTR Commercial Roll-Off Residential Gross Receipts QTR Commercial Roll-Off Residential Gross Receipts 1Q21 61,292 51,090 1,324,109 $1,436,491 1Q21 504,809 44,302 $549,1102Q21 108,138 43,333 1,323,789 $1,475,259 2Q21 490,241 46,907 $537,1483Q21 99,530 38,778 1,323,918 $1,462,226 3Q21 514,556 51,986 $566,5424Q21 107,788 49,403 1,320,894 $1,478,085 4Q21 491,769 77,287 $569,056 Total $376,748 $182,603 $5,292,709 $5,852,061 Total $2,001,375 $220,481 $2,221,856
RATE REVENUE
Commercial Residential
City of Diamond Bar, California Attachment 3. Description of Service Area RFP for Solid Waste Services May 3, 2023 Page 2
QTR Refuse Recycled Green Waste Total Collected Landfilled Diverted % Diverted 1Q22 3,601.9 943.7 1,576.5 6,122.1 1Q22 2,792.3 1,889.9 902.4 0.32Q22 3,764.0 909.3 1,993.6 6,666.9 2Q22 2,830.9 1,928.6 902.3 0.33Q22 3,713.3 902.8 1,848.8 6,464.9 3Q22 3,023.1 1,975.3 1,047.8 0.34Q22 3,564.2 884.3 1,621.9 6,070.5 4Q22 2,724.1 1,868.3 855.8 0.3 Total 14,643.4 3,640.1 7,040.9 25,324.4 Total 11,370.5 7,662.1 3,708.4 0.3 Refuse Recycled Green Waste Total Collected Landfilled Diverted % Diverted 1Q21 3,768.9 943.4 1,668.4 6,380.7 1Q21 3,410.4 2,637.6 772.8 0.22Q21 3,936.6 963.0 2,084.4 6,984.0 2Q21 3,843.4 2,924.4 919.0 0.23Q21 3,960.8 870.9 1,865.5 6,697.1 3Q21 4,077.5 3,099.7 977.9 0.24Q21 3,807.3 992.0 1,620.1 6,419.5 4Q21 4,485.0 3,377.6 1,107.4 0.2 Total 15,473.5 3,769.2 7,238.5 26,481.3 Total 15,816.3 12,039.3 3,777.0 0.2
TONNAGE
Commercial Residential
RO RO
QTR Refuse Recycled Total Refuse QTR
1Q22 45.5 71.1 116.6 10.0 1Q222Q22 119.2 221.5 340.8 15.2 2Q22 C&D Not reported separately3Q22 98.9 103.4 202.3 52.4 3Q224Q22 171.8 120.1 291.9 113.2 4Q22 Total 435.4 516.1 951.5 190.9 Total
QTR Refuse Recycled Total Refuse
1Q21 105.4 211.0 316.4 16.62Q21 70.5 136.7 207.2 5.43Q21 94.8 193.2 288.0 8.74Q21 69.8 139.4 209.2 0.0 Total 340.4 680.3 1,020.7 30.7
C&D C&D
City of Diamond Bar, California Attachment 3. Description of Service Area RFP for Solid Waste Services May 3, 2023 Page 3
Size 1 2 3 4 5 6 On Call Total Size 1 2 3 4 5 6 On Call Total 1st Bin 70 Gals 107 107 70 Gals 107 2 109
Addl 0
1st Bin 98 Gals 3 3 98 Gals 0
Addl 1 10
1st Bin 1.5 CY 8 8 1.5 CY 2 2
Addl 00
1st Bin 2 CY 14 4 2 1 21 2 CY 1 1
Addl 0
1st Bin 2CY Comp 1 1 2CY Comp 0
Addl 00
1st Bin 3 CY 68 54 55 14 10 8 1 210 3 CY 893 20
Addl 41 83 91 24 8 17 2 266 13 13
1st Bin 4 CY 5 9 11 2 2 2 31 4 CY 11 2
Addl 52 12 10 0
1st Bin 6 CY 315 9 6 CY 0
Addl 1 10
Total 250 156 168 41 21 29 3 668 Total 119 23 3 0 0 0 2 147 Scout 8 18 2 28 Scout 0
Lock Lids 33 20 14 4 1 3 75 Lock Lids 982 19
Size 1 2 3 4 5 6 On Call Total Size 1 2 3 4 5 6 On Call Total 1st Bin 2 61112 11 2 0
Addl 201 3 2 0
1st Bin 70 138 5 3 146 70 1 1
Addl 89 3 1 93 70 1 1
1st Bin 98 931 13 98 0
Addl 111 3 98 0
Total 245 13 8 1 2 0 0 269 Total 20000002
Valet 6 6
Lock Lids 12 3
CONTAINERS
COMMERCIAL
ORGANICS GREEN WASTE
Weekly Collection Frequency Weekly Collection Frequency
MSW CO-MINGLED RECYCLING
Weekly Collection Frequency Weekly Collection Frequency City of Diamond Bar, California Attachment 3. Description of Service Area RFP for Solid Waste Services May 3, 2023 Page 4
MON TUE WED THU FRI MON TUE WED THU FRI
Refuse 4.0 3.0 2.5 3.0 2.5 2.0 2.0 2.0 2.0 2.0Recycle 3.5 5.0 2.3 2.0 1.5 0.5 0.5 0.5 0.5 0.5Green 2.5 3.0 2.3 3.0 2.5 0.5 0.5 0.5 0.5 0.5Bulky 0.5 Total 10.0 11.0 7.0 8.0 7.0 3.0 3.0 3.0 3.0 3.0
MON TUE WED THU FRI MON TUE WED THU FRI
Refuse 4.5 3.5 2.5 3.5 2.5 2.0 2.0 2.0 2.0 2.0Recycle 3.5 5.0 2.5 3.0 2.5 0.5 0.5 0.5 0.5 0.5Green 2.5 3.0 2.0 2.0 1.5 0.5 0.5 0.5 0.5 0.5Bulky 0.5 0.5 0.5 0.5 Total 11.0 12.0 7.0 9.0 7.0 3.0 3.0 3.0 3.0 3.0
VEHICLES
Residential CommercialResidential Commercial
DIAMOND BAR RFP ATTACHMENT 4 - CURRENT RATES
DIAMOND BAR RFP ATTACHMENT 4 - CURRENT RATES
DIAMOND BAR RFP ATTACHMENT 4 - CURRENT RATES
DIAMOND BAR RFP ATTACHMENT 4 - CURRENT RATES
City of Diamond Bar, California Attachment 5. City Facilities RFP for Solid Waste Services May 3, 2023 Page 1
LIST OF CITY FACILITIES
Site Address Container Quantity Container Size Collection Frequency Collection Days Material Descriptiion Diamond Bar Center 1600 Grand Ave 3 3 YD 3 Mon, Thu, Sat MSW 3 Yd Front Load Weekend ServiceDiamond Bar Center 1600 Grand Ave 1 3 YD 1 Tue CO-MINGLE 3 Yd Front Load Recycling Service w/ Locking Lid-Co-mingledDiamond Bar Center 1600 Grand Ave 1 70 G 1 Fri ORGANICS 70 Gallon Service - Commercial OrganicCity Of Diamond Bar 21810 Copley Dr 1 3 YD 3 Mon, Tue, Fri CO-MINGLE 3 Yd Front Loader Recycling Service-Co-mingledCity Of Diamond Bar 21810 Copley Dr 1 3 YD 3 Mon, Wed, Fri MSW 3 Yd Front Load ServiceCity Of Diamond Bar 21810 Copley Dr 1 98 G 2 Mon, Fri ORGANICS 98 Gallon Service - Commercial Organic City Of Diamond Bar 21810 Copley Dr 1 N/A Storage Box Rental Rate/MonthCity Of Diamond Bar 21810 Copley Dr 1 O/C Storage BoxMaple Hill Park 1355 Maple Hill Rd 2 3 YD 1 Thu MSW 3 Yd Front Load ServiceHeritage Park 2900 S Brea Canyon Rd 2 3 YD 2 Tue, Sat MSW 3 Yd Front Load Weekend ServiceHeritage Park 2900 S Brea Canyon Rd 1 98 G 1 Fri ORGANICS 98 Gallon Service - Commercial OrganicHeritage Park 2900 S Brea Canyon Rd 2 98 G 1 Thu MSW 98 Gallon Service - ResidentialPantera Park(bin) 738 Pantera Dr 1 3 YD 1 Wed MSW 3 Yd Front Load ServicePantera Park(bin) 738 Pantera Dr 1 98 G 1 Thu MSW 98 Gallon Service - ResidentialPeterson Park(bin) 24142 Sylvan Glen Rd 1 3 YD 2 Tue, Sat MSW 3 Yd Front Load Weekend ServicePeterson Park(bin) 24142 Sylvan Glen Rd 1 98 G 1 Thu MSW 98 Gallon Service - ResidentialRonald Reagan Park 2201 Peaceful Hills Rd 1 3 YD 2 Tue, Sat MSW 3 Yd Front Load Weekend ServiceSycamore Park 22930 Golden Springs Dr 3 3 YD O/C MSW 3 Yd Front Load Service w/ Locking LidSycamore Park 22930 Golden Springs Dr 1 6 YD 3 Tue, Thu, Sat MSW 6 Yd Front Load Weekend ServiceSycamore Park 22930 Golden Springs Dr 1 40 Y 2 Tue, Thu MSW 40 Yd Roll Off-Permanent TrashSycamore Park 22930 Golden Springs Dr 1 70 G 1 Thu ORGANICS 70 Gallon Service - Commercial OrganicLorbeer Middle School(BIN) 501 S Diamond Bar Bl 1 3 YD 2 Mon, Thu MSW 3 Yd Front Load Service Instructions: Input data requested in FORMS 1.1 through 1.8. Only input into green colored cells.
FORM Content
1.1 Costs Summary
1.2 Not Used
1.3 Direct Labor - (Route related labor)
1.4 Indirect Wages (Vehicle R&M, Container R&M, and Management)
1.5 Equipment R&M
1.6 Allocated Costs (to line of business, e.g. SFD, Commercial, Roll-Off)
1.7 Capital Expenditures (CapEx)
1.8 Disposal & Processing Costs
SUPPORTING COSTS & ROUTE DETAIL WORKSHEETS
CITY WIDE
RFP ATTACHMENT 6
City of Diamond Bar
1 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.1 Costs Summary
PROPOSER:
OPTION:
A BC D E
SFD Commercial Roll-Off & OnCall Services
Total
Year-One
Annual Cost
1 Direct Wages & Benefits $0 $0 $0 $0
2 Route Vehicle Depreciation $0 $0 $0 $0
Vehicle Repair & Maintenance
3 Wages & Benefits $0 $0 $0 $0
4 Parts & Supplies $0 $0 $0 $0
5 Fuel $0 $0 $0 $0
6 Depreciation Other $0 $0 $0 $0
Subtotal Vehicle R&M $0 $0 $0 $0
Container Repair & Maintenance
7 Wages & Benefits $0 $0 $0 $0
8 Parts & Supplies $0 $0 $0 $0
9 Container Depreciation $0 $0 $0 $0
10 Depreciation Other $0 $0 $0 $0
Subtotal Container R&M $0 $0 $0 $0
11 Other Indirect Costs $0 $0 $0 $0
12 Total Operations Costs $0 $0 $0 $0
Management & Admin.
13 Wages & Benefits $0 $0 $0 $0
14 Other G&A Costs $0 $0 $0 $0
15 Depreciation $0 $0 $0 $0
16 Subtotal Management & Admin $0 $0 $0 $0
17 Disposal & Processing Costs $0 $0 $0 $0
Interest Expense
18 Route Vehicle Interest $0 $0 $0 $0
19 Vehicle R&M Interest $0 $0 $0 $0
20 Container Interest $0 $0 $0 $0
21 Container R&M Interest $0 $0 $0 $0
22 Other Interest $0 $0 $0 $0
Total Interest Expense $0 $0 $0 $0
23 TOTAL COSTS BEFORE PROFIT $0 $0 $0 $0
24 Profit Percent Assumption 0.0%
25 Profit Assumption $0 $0 $0 $0
26 Estimated Contractor Compensation $0 $0 $0 $0
Instructions:
1. Enter Proposer name above.
2. Enter the assumed profit percentage in row 25, columns B - D and F. References to column letters and row numbers are to those inserted into the worksheet.
Only populate green colored cells. Avoid overwriting aqua colored cells.
ENTER PROPOSER NAME
CITY WIDE
City of Diamond Bar
2 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.3 - Direct Labor
A B C D E F G HIJ
Direct Labor 1
Annual
Hours -
Regular
Annual
Hours -
Overtime
Hourly
Wage
Rate
Annual
Wages
Annual Benefits
& Other
Employment
Costs 2
Annual
Direct
Labor
Costs
Annual
FTEs
% Labor
Burden
% Total
Hours
1 ASL Driver $0 $0 0.00 0.0% 0.0%2 Front Load Driver $0 $0 0.00 0.0% 0.0%3 Helper $0 $0 0.00 0.0% 0.0%4 $0 $0 0.00 0.0% 0.0%5 $0 $0 0.00 0.0% 0.0%6 $0 $0 0.00 0.0% 0.0%7 $0 $0 0.00 0.0% 0.0%8 $0 $0 0.00 0.0% 0.0%9 $0 $0 0.00 0.0% 0.0% 10 $0 $0 0.00 0.0% 0.0%11 Total Single-Family - - $0 $0 $0 0.00 0.0% 0.0% Only populate green colored cells. Avoid overwriting aqua colored cells.
SFD
PROPOSER: ENTER PROPOSER NAME
Instructions: Enter proposed positions in Column A (e.g. MSW Driver, Recycling Driver, etc.) Enter proposed annual regular and overtime hours for SFD, Commercial & Multi-Family, and for Roll-Off & On-Call Services in Columns B and C . Enter Hourly Pay Rate in Column D. Enter Total Benefits & Other Employment Costs in column F to include all employment and fringe benefits costs such as vacation, medical, sick pay, PTO, uniforms, workers' compensation, payroll taxes, etc.
CITY WIDE OPTION:
City of Diamond Bar
3 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.3 - Direct Labor
Direct Labor 1
Annual
Hours -
Regular
Annual
Hours -
Overtime
Hourly
Wage
Rate
Annual
Wages
Annual Benefits
& Other
Employment
Costs 2
Annual
Direct
Labor
Costs
Annual
FTEs
% Labor
Burden
% Total
Hours
12 ASL Driver $0 $0 0.00 0.0% 0.0%
13 Front Load Driver $0 $0 0.00 0.0% 0.0%14 Scout Driver $0 $0 0.00 0.0% 0.0%15 Helper $0 $0 0.00 0.0% 0.0%16 $0 $0 0.00 0.0% 0.0%17 $0 $0 0.00 0.0% 0.0%18 $0 $0 0.00 0.0% 0.0%19 $0 $0 0.00 0.0% 0.0%20 $0 $0 0.00 0.0% 0.0%21 $0 $0 0.00 0.0% 0.0%22 Total Commercial - - $0 $0 $0 0.00 0.0% 0.0% Direct Labor 1
Annual
Hours -
Regular
Annual
Hours -
Overtime
Hourly
Wage
Rate
Annual
Wages
Annual Benefits
& Other
Employment
Costs 2
Annual
Direct
Labor
Costs
Annual
FTEs
% Labor
Burden
% Total
Hours
23 Roll-off driver $0 $0 0.00 0.0% 0.0%24 Flat-bed driver $0 $0 0.00 0.0% 0.0%25 $0 $0 0.00 0.0% 0.0%26 $0 $0 0.00 0.0% 0.0%27 $0 $0 0.00 0.0% 0.0%28 $0 $0 0.00 0.0% 0.0%29 Total On-Call - - $0 $0 $0 0.00 0.0% 0.0% 30 GRAND TOTAL DIRECT LABOR - - $0 $0 $0 0.00 0.0% 0.0% NOTES
ROLL-OFF BOX & ON-CALL SERVICES 3
COMMERCIAL & MFD
City of Diamond Bar
4 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.3 - Direct Labor
1 Enter Employee classifications such as ASL driver, FL Driver, RL Driver, Scout Driver, Roll-Off Driver, Flat-Bed Driver, Relief Driver, Helper, etc. 2 All employment costs other than wages but including workers' compensation, payroll taxes, and benefits such as uniforms, medical, pension, vacation, sick pay, PTO, etc.3 Only enter wages related to roll-off box service and temporary bins that have not been captured elsewhere.
City of Diamond Bar
5 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.4 - Indirect Wages
A BC D E F G H I J
1 Indirect Wages 1
Annual
Hours -
Regular
Annual
Hours -
Overtime
Hourly
Wage Rate
Annual
Wages
Annual Benefits &
Other Employment
Costs 2
Annual
Direct Labor
Costs
Annual
FTEs
% Labor
Burden
% Total
Hours
2 Mechanic $0 $0 0.00 0.0% 0.0%3 Welder $0 $0 0.00 0.0% 0.0%4 $0 $0 0.00 0.0% 0.0%5 $0 $0 0.00 0.0% 0.0%6 $0 $0 0.00 0.0% 0.0%7 $0 $0 0.00 0.0% 0.0%8 TOTAL VEHICLE R&M - - $0 $0 $0 0.00 0.0% 0.0% % Allocation Total
9 SFD $0
10 Commercial $011 Roll-Off $0
Must Equal 100%==> 0.0% $0
PROPOSER:
Instructions: Enter proposed positions in Column A (e.g. Mechanic, etc.) Enter proposed annual regular and overtime hours in Columns B and C . Enter Hourly Pay Rate in Column D. Enter Total Benefits & Other Employment Costs in column F to include all employment and fringe benefits costs such as vacation, medical, sick pay, PTO, uniforms, workers' compensation, payroll taxes, etc. Enter percent allocation to SFD, Commercial and Roll-Off in Rows 10 through 11, Column B.
ALLOCATION TO LINE OF BUSINESS
ENTER PROPOSER NAME
Only populate green colored cells. Avoid overwriting aqua colored cells.
VEHICLE REPAIR & MAINTENANCE
CITY WIDE OPTION:
City of Diamond Bar
6 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.4 - Indirect Wages
12 Indirect Wages 1
Annual
Hours -
Regular
Annual
Hours -
Overtime
Hourly
Wage Rate
Annual
Wages
Annual Benefits &
Other Employment
Costs 2
Annual
Direct Labor
Costs
Annual
FTEs
% Labor
Burden
% Total
Hours
13 Welder $0 $0 0.00 0.0% 0.0%
14 $0 $0 0.00 0.0% 0.0%15 $0 $0 0.00 0.0% 0.0%16 $0 $0 0.00 0.0% 0.0%17 $0 $0 0.00 0.0% 0.0%18 TOTAL CONTAINER R&M - - $0 $0 $0 0.00 0.0% 0.0% % Allocation Total
19 SFD $020 Commercial $021 Roll-Off $0
Must Equal 100%==> 0.0% $0
ALLOCATION TO LINE OF BUSINESS
CONTAINER REPAIR & MAINTENANCE 3
City of Diamond Bar
7 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.4 - Indirect Wages
Indirect Wages 1
Annual
Hours -
Regular
Annual
Hours -
Overtime
Hourly
Wage Rate
Annual
Wages
Annual Benefits &
Other Employment
Costs 2
Annual
Direct Labor
Costs
Annual
FTEs
% Labor
Burden
% Total
Hours
22 Operations Manager $0 $0 0.00 0.0% 0.0%
23 Route Supervisor $0 $0 0.00 0.0% 0.0%24 $0 $0 0.00 0.0% 0.0%25 $0 $0 0.00 0.0% 0.0%26 $0 $0 0.00 0.0% 0.0%27 $0 $0 0.00 0.0% 0.0%28 $0 $0 0.00 0.0% 0.0%29 $0 $0 0.00 0.0% 0.0%30 $0 $0 0.00 0.0% 0.0%31 $0 $0 0.00 0.0% 0.0%32 $0 $0 0.00 0.0% 0.0%33 $0 $0 0.00 0.0% 0.0%34 $0 $0 0.00 0.0% 0.0%35 $0 $0 0.00 0.0% 0.0%36 $0 $0 0.00 0.0% 0.0%37 TOTAL MANAGEMENT & ADMIN - - $0 $0 $0 0.00 0.0% 0.0% % Allocation Total
38 SFD $039 Commercial $040 Roll-Off $0
Must Equal 100%==> 0.0% $0
41 TOTAL INDIRECT WAGES - - $0 $0 $0 - 0.0% 0.0%
NOTES
1 Enter Employee classifications, e.g. . mechanics, welders, supervisors, operations manager, customer service representatives, etc. 2 All employment costs other than wages, workers' compensation and payroll taxes, but including benefits such as; medical, pension, vacation, sick pay, PTO, etc. 3 Include all personnel involved in container management, repair and maintenance including container delivery and pick-up drivers, welders, painters, etc.
ALLOCATION TO LINE OF BUSINESS
MANAGEMENT & ADMINISTRATION
City of Diamond Bar
8 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.5 Equipment R&M
A B C DE
Route Vehicle Related Costs SFD Vehicles Commercial
Vehicles
Roll-Off &
On Call
Services
Vehicles
Annual Cost
1 Parts $0
2 Oil $0
3 Tires $0
4 Outside Repairs $0
5 Taxes and Licenses $0
6 Other (Enter Here) $0
7 $0
8 $0
9 Subtotal Vehicle R&M $0 $0 $0 $0
10 Fuel $0
Container Repair & Maintenance
SFD Vehicles Commercial
Vehicles
Roll-Off &
On Call
Services
Vehicles
Annual Cost
11 Parts & Supplies $0
12 Other (Enter Here) $0
12 $0
13 $0
14 Subtotal Container O&M $0 $0 $0 $0
15 Total Container R&M $0 $0 $0 $0
Instructions: Enter route vehicle repair and maintenance costs. The cost categories in Column A are provided as examples. Each proposer is to enter descriptions consistent with their own cost classification.
Only populate green colored cells. Avoid overwriting aqua colored cells.
PROPOSER:
OPTION:
ENTER PROPOSER NAME
CITY WIDE
City of Diamond Bar
9 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.6 Allocated Costs
A BC D E F
Vehicle Repair &
Maintenance
Container
Management,
Repair &
Maintenance
Management &
Administrative Total
1. Other Indirect Costs 1
2 (Enter Description) $0
3 (Enter Description) $0
4 (Enter Description) $0
5 (Enter Description) $0
6 (Enter Description) $0
7 (Enter Description) $0
8 $0
9 $0
10 $0
11 Subtotal Other Indirect Cost $0 $0 $0 $0
2. Management & Administrative Costs 2
12 (Enter Description) $0
13 (Enter Description) $0
14 (Enter Description) $0
15 (Enter Description) $0
16 (Enter Description) $0
17 (Enter Description) $0
18 (Enter Description) $0
19 (Enter Description) $0
20 (Enter Description) $0
21 $0
22 $0
23 $0
24 $0
25 $0
26 $0
27 $0
28 $0
29 $0
30 $0
31 $0
32 Subtotal Management & Administrative Cost $0 $0 $0 $0 33 3. Other Depreciation (From CapEx YR-1) $0 $0 $0 $0
34 4. Other Interest (From CapEx YR-1) $0 $0 $0 $0
35 Total Costs to be Allocated $0 $0 $0 $0
PROPOSER: ENTER PROPOSER NAME
Only populate green colored cells. Avoid overwriting aqua colored cells.
Instructions: Enter other indirect costs for Rows 2 to 10 and rows 12 to 31, in columns C, D E. The cost categories in Column A are provided as examples. Each proposer is to enter descriptions consistent with their own financial plan.
Please note that Item 3. 'Other Depreciation' is populated from Form 1.7 'Cap-Ex', Column G, Row 62, 71, & 80; and Item 4. 'Interest Expense' is populated from Form 1.7 Cap-Ex, Column I, Row 62, 71, & 80 (all references to rows and columns in form not worksheet).
Beginning with Item 5 and through Item 8, enter percentage allocation in Column B. Totals must equal 100% for each section.
OPTION: CITY WIDE
City of Diamond Bar
10 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.6 Allocated Costs
5. Other Indirect Costs
%
Allocation
Vehicle Repair &
Maintenance
Container
Management,
Repair &
Maintenance
Management &
Administrative Total
46 SFD $0 $0 $0 $0
47 Commercial & MDF $0 $0 $0 $0
48 Roll-Off Box & On-Call Services $0 $0 $0 $0
49 Total Costs Allocated Out: Must = 100%>> 0.0% $0 $0 $0 $0
6. Management & Administrative Costs
50 SFD $0 $0 $0 $0
51 Commercial & MDF $0 $0 $0 $0
52 Roll-Off Box & On-Call Services $0 $0 $0 $0
53 Total Costs Allocated Out: Must = 100%>> 0.0% $0 $0 $0 $0
7. Other Depreciation
54 SFD $0 $0 $0 $0
55 Commercial & MDF $0 $0 $0 $0
56 Roll-Off Box & On-Call Services $0 $0 $0 $0
57 Total Costs Allocated Out: Must = 100%>> 0.0% $0 $0 $0 $0
8. Other Interest
58 SFD $0 $0 $0 $0
59 Commercial & MDF $0 $0 $0 $0
60 Roll-Off Box & On-Call Services $0 $0 $0 $0
61 Total Costs Allocated Out: Must = 100%>> 0.0% $0 $0 $0 $0 NOTES
1 Enter "Other Indirect Costs such as Safety &Training, Uniforms, etc. 2 Enter "Other Management and Administrative Costs" such as Rent, Utilities, Telephone, Information Technology, Office Supplies, Bad Debt, Accounting, Legal, Public Outreach, Payments to the City (Other than Franchise Fee), etc.
City of Diamond Bar
11 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.7 CapEx
ROW A B C D EF G H I
Description Price QTY Total Salvage Life Depreciation Interest Rate
1st Year
Interest
1 $0 $0 $0
2 $0 $0 $0
3 $0 $0 $0
4 $0 $0 $0
5 $0 $0 $0
6 $0 $0 $0
7 $0 $0 $0
8 $0 $0 $0
9 $0 $0 $0
10 $0 $0 $0
11 $0 $0 - $0
Description Price QTY Total Salvage Life Depreciation Interest Rate
1st Year
Interest
12 $0 $0 $0
13 $0 $0 $0
14 $0 $0 $0
15 $0 $0 $0
16 $0 $0 $0
17 $0 $0 $0
18 $0 $0 $0
19 $0 $0 $0
20 $0 $0 $0
21 $0 $0 $0
22 $0 $0 - $0
Description Price QTY Total Salvage Life Depreciation Interest Rate
1st Year
Interest
23 Roll-Off Trucks $0 $0 $0
24 $0 $0 $0
25 $0 $0 $0
26 $0 $0 $0
27 $0 $0 $0
28 $0 $0 $0 -
29 $0 $0 $0 -
PROPOSER:
Only populate green colored cells. Avoid overwriting aqua colored cells.
VEHICLES YEAR 1 CONVENTIONAL
1 SFD VEHICLES
Instructions: This worksheet is includes inputs for Vehicles, Containers and Other Capital Costs. Enter other asset description, purchase price, salvage value, expected asset life and interest rate for cost of capital.
OPTION:
ENTER PROPOSER NAME
CITY WIDE
TOTAL SFD VEHICLES
TOTAL COMMERCIAL & MFD VEHICLES
3 ROLL-OFF BOX & ON-CALL SERVICES VEHICLES
TOTAL ROLL-OFF & ON-CALL VEHICLES
TOTAL VEHICLES
2 COMMERCIAL VEHICLES
City of Diamond Bar 12 Prepared by Sloan Vazquez McAfee 1/4/2024
Form 1.7 CapEx
Description Price QTY Total Salvage Life Depreciation Interest Rate
1st Year
Interest
30 $0 $0 $0
31 $0 $0 $0
32 $0 $0 $0
33 $0 $0 $0
34 $0 $0 $0
35 $0 $0 $0
36 $0 $0 $0
37 $0 $0 $0
38 $0 $0 - $0
Description Price QTY Total Salvage Life Depreciation Interest Rate
1st Year
Interest
39 $0 $0 $0
40 $0 $0 $0
41 $0 $0 $0
42 $0 $0 $0
43 $0 $0 $0
44 $0 $0 $0
45 $0 $0 $0
46 $0 $0 $0
47 $0 $0 - $0
Description Price QTY Total Salvage Life Depreciation Interest Rate
1st Year
Interest
48 $0 $0 $0
49 $0 $0 $0
50 $0 $0 $0
96 $0 $0 $0
51 $0 $0 $0
52 $0 $0 $0 -
53 $0 $0 $0 -
CONTAINERS
4 SFD CONTAINERS
TOTAL CONTAINERS
5 COMMERCIAL CONTAINERS
6 ROLL-BOX & ON-CALL SERVICES CONTAINERS
TOTAL ROLL-OFF & ON-CALL CONTAINERS
TOTAL COMMERCIAL & MFD CONTAINERS
TOTAL SFD CONTAINERS
City of Diamond Bar 13 Prepared by Sloan Vazquez McAfee 1/4/2024
Form 1.7 CapEx
Description Price QTY Total Salvage Life Depreciation Interest Rate
1st Year
Interest
63 Shop Truck $0 $0 $0
64 $0 $0 $0
65 $0 $0 $0
66 $0 $0 $0
67 $0 $0 $0
68 $0 $0 $0
69 $0 $0 $0
70 $0 $0 $0
71 $0 $0 - $0
Description Price QTY Total Salvage Life Depreciation Interest Rate
1st Year
Interest
72 Flatbed $0 $0 $0
73 $0 $0 $0
74 $0 $0 $0
75 $0 $0 $0
76 $0 $0 $0
77 $0 $0 $0
78 $0 $0 $0
79 $0 $0 $0
80 $0 $0 - $0
Description Price QTY Total Salvage Life Depreciation Interest Rate
1st Year
Interest
54 Pickups $0 $0 $0
55 Vehicles $0 $0 $0
56 $0 $0 $0
57 $0 $0 $0
58 $0 $0 $0
59 $0 $0 $0
60 $0 $0 $0
61 $0 $0 $0
62 $0 $0 $0 -
81 $0 $0 $0 -
82 $0 $0 $0 -
TOTAL OTHER MANAGEMENT ADMIN., VEHICLE
R&M, CONTAINER R&M
GRAND TOTAL
TOTAL OTHER MANAGEMENT ADMIN
TOTAL OTHER VEHICLE R&M
TOTAL OTHER CONTAINER R&M
OTHER CAPITAL COSTS
9 OTHER: MANAGEMENT & ADMINISTRATIVE
7 OTHER: VEHICLE REPAIR & MAINTENANCE
8 OTHER: CONTAINER MANAGEMENT, REPAIR & MAINTENANCE
City of Diamond Bar 14 Prepared by Sloan Vazquez McAfee 1/4/2024
Form 1.8 Disposal and Processing Costs
PROPOSER:
OPTION:
Row Facility Tons $/Ton Total Cost
1 $0
2 $0
3 $0
4 Solid Waste Total 0.0 - $ $0
Facility Tons $/Ton Total Cost
5 $0
6 $0
7 $0
8 Recycling Processing Total 0.0 - $ $0
Facility Tons $/Ton Total Cost
9 $0
10 $0
11 $0
12 Organics Processing Total 0.0 - $ $0
13 SFD TOTAL 0.0 - $ $0
CITY WIDE
ENTER PROPOSER
NAME
Instructions: For each waste stream e.g. landfill disposal, solid waste processing, recyclables processing, Organics, etc., enter the projected tonnage, tipping fee per ton. If transportation from facility to facility is required, enter tons and costs per ton to transport. Waste streams are examples only, enter consistent with your proposed plans.
RESIDENTIAL (SINGLE-FAMILY DWELLINGS)
Only populate green colored cells. Avoid overwriting aqua colored cells.
Solid Waste (Trash)
Recycling Processing
Organics Processing
City of Diamond Bar
15 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.8 Disposal and Processing Costs
Facility Tons $/Ton Total Cost
14 $0
15 $0
16 $0
17 Solid Waste Total 0.0 - $ $0
Facility Tons $/Ton Total Cost
18 $0
19 $0
20 $0
21 Recycling Processing Total 0.0 - $ $0
Facility Tons $/Ton Total Cost
22 $0
23 $0
24 $0
25 Organics Processing Total 0.0 - $ $0
26 COMMERCIAL TOTAL 0.0 - $ $0
Organics Processing
COMMERCIAL
Solid Waste (Trash)
Recycling Processing
City of Diamond Bar
16 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.8 Disposal and Processing Costs
Facility Tons $/Ton Total Cost
27 $0
28 $0
29 $0
30 MSW Total 0.0 - $ $0
Facility Tons $/Ton Total Cost
31 $0
32 $0
33 $0
34 Recycling Processing Total 0.0 - $ $0
Facility Tons $/Ton Total Cost
35 $0
36 $0
37 $0
38 Organics Processing Total 0.0 - $ $0
39 ROLL-OFF BOX & ON-CALL TOTAL 0.0 - $ $0
Refuse
Recycling Processing
Organics Processing
ROLL-OFF BOX & ON-CALL
City of Diamond Bar
17 Prepared by Sloan Vazquez McAfee
1/4/2024
RFP ATTACHMENT 6
RATE PROPOSAL FORMS
Instructions: Input data requested in FORMS 2.0 through 2.4. Only input into green colored cells.
FORM Content
2.0 Rate Revenue Summary2.1 SFD Year-One Proposed Rates2.2 Commercial/MFD Year-One Proposed Rates
2.3 Roll-Off and On-Call Year-One Proposed Rates (Roll-Off, Temporary Clean-Up Bins, & MFD Bulky Item Collection)
2.4 Other Charges Year-One Proposed Rates
City of Mission Viejo 18 Prepared by Sloan Vazquez McAfee 1/4/2024
ENTER PROPOSER NAME
CITY WIDE
A CD
Row Service Category Proposed Rate Revenue
Estimated Rate Revenue
1 Residential Service Rate Revenue1 $5,812,032
2 Commercial Service Rate Revenue1 $2,291,706
3 Drop-Off & Other On-Call Rate Revenue1 $0
4 Estimated First-Year Rate Revenue1 $8,103,738
City Fees
5 Franchise Fee 2 5.1% $410,000.00
6 CalRecycle Compliance Fee $750,000
7 Residential Vehicle Impact Fee $175,000
8 Residential Street Sweeping Fee $175,000
9 Total First-Year City Fees $1,510,000
10 Estimated First-Year Rate Revenue Less City Fees $6,593,738 11 Estimated Contractor Compensation (From Form 1.1)
$0
12 Difference Between Rate Revenue and Estimated Contractor Compensation 3
$6,593,738
NOTES
1 Includes City Fees
2 3
FORM 2.0: RATE REVENUE SUMMARY
Franchise fees represent the City's value of franchise. Proposer may agree or offer a different amount.
Instructions: Confirm the reasonableness of total estimated first-year rate revenue (row 4, column D) based upon proposed rates and estimated service counts; and, drop box, temporary bins, and bulky items entered in forms 2.1 - 2.4.
The Estimated First-Year Rate Revenue in row 10 and Esimated Contractor Compensation in row 11 should equal - explain any variation.
The rate revenue generated by the service levels assumptions and rates proposed in Forms 2.1 through
2.4 should equal the estimated contractor compensation in form 1.1. Proposer shall explain any material difference between proposed first-year rate revenues and its estimated first-year Contractor Compensation.
Proposer:
Option:
City of Diamond Bar 19
Prepared by Sloan Vazquez McAfee
1/4/2024
Proposer:
Option:
A BC D E F
Row Service Description Monthly
Rate
Service
Count
Per Unit, Event,
Etc.
Monthly
Revenue
Annual
Revenue
1 Single-Family Dwelling - 35 gallon trash cart $26.04 2,345.0 Unit / Month $61,064 $732,768 2 Single-Family Dwelling - 64 gallon trash cart $32.09 5,829.0 Unit / Month $187,053 $2,244,636 3 Single-Family Dwelling - 96 gallon trash cart $38.50 3,674.0 Unit / Month $141,449 $1,697,388 4 Single-Family Dwelling - 35 gallon trash cart - senior discounted $22.41 Unit / Month $0 $0 5 Single-Family Dwelling - 64 gallon trash cart - senior discounted 1 $27.67 3,425.0 Unit / Month $94,770 $1,137,240 6 Single-Family Dwelling - 96 gallon trash cart - senior discounted $33.00 Unit / Month $0 $0 7 Total Units 15,273.0
8 $484,336 $5,812,032
Service Description Monthly
Rate
9 Additional charge for 35 gallon trash cart beyond (1) one. Not to exceed 20% of trash cart Row 1 Column B. 2 $5.21
10 Additional charge for 64 gallon trash cart beyond (1) one. Not to exceed 20% of trash cart Row 2 Column B. 2 $6.42
11 Additional charge for 96 gallon trash cart beyond (1) one. Not to exceed 20% of trash cart Row 3 Column B. 2 $7.70
12 Additional charge for recyclables cart beyond (2) two. Not to exceed 7% of 64 gallon trash cart Row 2 Column B. 3 $2.25
13 Additional charge for organics cart beyond (2) two. Not to exceed 20% of 64 gallon trash cart Row 2 Column B. 4 $6.42
14 Additional charge for backyard service. 5
15 Additional charge for refuse cart overage beyond two (2) annual pickup events and one (1) year-end pickup. Not to exceed 20% of trash cart Row 2 Column B. 5 $6.42
16 Cart Overage Charge for overflowing container upon second and subsequent occurrence in 3-month period. Not to exceed 20% of trash cart Row 2 Column B. $6.42
17 Bulky Item Pickup - Beyond four (4) pickup collection events per calendar year. 6
18 Contamination Fee upon third and subsequent occurrence in 12-month period.
20 Damaged Cart Replacement 7
21 Cart Exchange after free after free-exchange period. 25 Late Payment charge for unpaid balance per month after 75 days past due date. 1.50%
Unit / Month
FORM 2.1: SFD Year-One Proposed Rates
Only populate green colored cells. Avoid overwriting aqua colored cells.
Single-Family Dwelling Standard Service:
Instructions: For Rows 1 through 5, enter proposed rates in Column B. For Rows 7 through 24, enter proposed rates for other services and charges.
Standard Service includes three (3) carts; One each for refuse, recycling, and organics. The Monthly Rate is based on the refuse cart size chosen by the customer. Customers may choose 35, 64, or 96-gallons carts for recycling and/or organics. Default sizes for all three waste streams are 64 gallon.
NTER PROPOSER NAM
CITY WIDE
Total Proposed Rate Revenue==>
Per Event
Per Event
Per Cart / Event
Single-Family Dwelling Other Services and Charges
Unit / Month
Per Event
Per Event
% of Monthly Balance
Per Cart / Event
Unit / Month
Unit / Month
Unit / Month
Per Unit, Event, Etc.
Unit / Month
City of Diamond Bar
20 Prepared by Sloan Vazquez McAfee
1/4/2024
Row Service Description Monthly
Rate
Service
Count
Per Unit, Event,
Etc.
Monthly
Revenue
Annual
Revenue
26 Service Reinstatement charge after suspension for non-payment $75.00 NOTES
1 2
3 4
5 6
7 8
Basic service includes up to two (2) carts for organics. Customers may order additional organics carts at an additional charge.
Contractor may charge for replacement of carts if due to provable negligence .
Contractor shall roll out and return carts for any Customer who is legally or medically recognized as disabled at no additional charge.
Contractor may charge for additional pickups beyond two annual pickups per calendar year and an end-of-year pickup for trash.
Contractor may charge for additional bulky item pickups beyond four annual pickups per calendar year. Customers may put out up to Total SFD cart subscriptions are 2,345 35-g, 9,254 64-g, and 3,674 96-g for a total of 15,273 carts. There are 3,325 senior discounted accounts but there is no breakdown by cart size available. For purposes of this proposal, the 3,325 senior accounts have been deducted from the 64-g carts.
Basic service includes one (1) cart for trash. Customers may order additional carts at an additional charge.
Basic service includes up to two (2) carts for recyclables. Customers may order additional recyclables carts at an additional charge. This Per Event
City of Diamond Bar
21 Prepared by Sloan Vazquez McAfee
1/4/2024
Proposer:
Option:
A BCDE FGH
123456
1 70 Gal Cart $41.31
2 98 Gal Cart
3 1.5 cubic yard - 1st bin $109.74 $180.35
4 1.5 cubic yard - each addl $98.77 $162.31
5 2 cubic yard - 1st bin $125.68 $217.90 $297.89 $385.50 $477.75 $557.74 $47.98 6 2 cubic yard - each addl $113.10 $196.10 $268.11 $346.96 $429.98 $501.96 7 3 cubic yard - 1st bin $155.60 $257.97 $362.11 $470.26 $576.41 $703.49 $55.56 8 3 cubic yard - each addl $140.03 $232.14 $326.00 $423.23 $518.78 $633.15 9 4 cubic yard - 1st bin $197.00 $317.05 $439.84 $626.43 $749.22 $910.07 $63.17 10 4 cubic yard - each addl $177.28 $285.34 $395.83 $563.78 $674.31 $819.08 11 6 cubic yard - 1st bin $235.15 $388.45 $543.72 $790.24 $943.57 $1,139.84 $73.37 12 6 cubic yard - each addl $211.63 $349.61 $489.34 $711.23 $849.21 $1,028.87 13 123456
14 2 cubic yard compactor
15 3 cubic yard compactor
16 4 cubic yard compactor
17 6 cubic yard compactor
18 123456
19 70 Gal Cart $20.54 $0.00 $0.00
20 98 Gal Cart $20.54 $0.00 $0.00
21 1.5 cubic yard - 1st bin $54.87 $90.18 $0.00 $0.00 $0.00 $0.00 $0.00 22 1.5 cubic yard - each addl $49.39 $81.16 $0.00 $0.00 $0.00 $0.00 $0.00 23 2 cubic yard - 1st bin $62.84 $108.95 $148.95 $192.75 $238.88 $278.87 $23.99 24 2 cubic yard - each addl $56.55 $98.05 $134.06 $173.48 $214.99 $250.98 $0.00 25 3 cubic yard - 1st bin $77.80 $128.99 $181.06 $235.13 $288.21 $351.75 $27.78 26 3 cubic yard - each addl $70.02 $116.07 $163.00 $211.62 $259.39 $316.58 $0.00 27 Proposed Monthly Rates for Trash Containers
Row Container Type/Size Frequency of Collections per Week Only populate green colored cells. Avoid overwriting aqua colored cells.
Instructions: In columns B - H, enter proposed rates in green colored cells rows 1 - 13 for trash; rows 14 - 17 for trash compactors; rows 19 - 26 for recycling, rows 28 - 31 for organics, and rows 33 - 40 for other charges.
Form 2.2: Commercial/MFD Year-One Proposed Rates
ENTER PROPOSER NAME
CITY WIDE
Additional
Pick Up
Proposed Monthly Rates for Recycling Containers
Row Container Type/Size Frequency of Collections per Week Additional Pick Up
Proposed Monthly Rates for Trash Compactors
Row Container Type/Size Frequency of Collections per Week Additional Pick Up
City of Diamond Bar
22 Prepared by Sloan Vazquez McAfee
1/4/2024
Proposer:
Option:
I J K L MN O P
123456
107.0 107.0
4.0 4.0
8.0 8.0
0.0 14.0 4.0 1.0 1.0 20.0
0.0 68.0 54.0 55.0 14.0 10.0 8.0 209.0
41.0 83.0 91.0 24.0 8.0 1.0 248.0
5.0 9.0 11.0 2.0 2.0 2.0 31.0
5.0 2.0 1.0 2.0 10.0
3.0 1.0 5.0 9.0
1.0 1.0
1.0 156.0 166.0 41.0 21.0 13.0 0.0 647.0
123456
1.0 1.0
0.0 0.0
0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 1.0
123456
107.0 107.0
0.0 2.0 2.0
2.0 2.0
1.0 1.0
0.0 8.0 9.0 3.0 20.0
13.0 13.0
120.0 22.0 3.0 0.0 0.0 0.0 0.0 145.0
Commercial/MFD Year-One Proposed Rates
This subscription level were provided by the existing franchise hauler. Each Proposer must review and proposed projected subscription levels based on their own program/technology expectations.
ENTER PROPOSER NAME
CITY WIDE
Subscription Levels for Recycling Containers
Frequency of Collections per Week Additional
Pick Up
Subscription Levels for Trash Containers
Total
Subscription Levels for Trash Compactors
Frequency of Collections per Week Additional
Pick Up Total
Frequency of Collections per Week Additional
Pick Up Total
City of Diamond Bar
23 Prepared by Sloan Vazquez McAfee
1/4/2024
Proposer:
Option:
Q R S T U VW X
123456
$4,420.17 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,420.17 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$877.92 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $877.92
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$1,759.52 $871.60 $297.89 $385.50 $0.00 $0.00 $0.00 $3,314.51 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$10,580.80 $13,930.38 $19,916.05 $6,583.64 $5,764.10 $5,627.92 $0.00 $62,402.89 $5,741.23 $19,267.62 $29,666.00 $10,157.52 $4,150.24 $633.15 $0.00 $69,615.76 $985.00 $2,853.45 $4,838.24 $1,252.86 $1,498.44 $1,820.14 $0.00 $13,248.13 $0.00 $1,426.70 $791.66 $0.00 $674.31 $1,638.16 $0.00 $4,530.83 $705.45 $388.45 $2,718.60 $0.00 $0.00 $0.00 $0.00 $3,812.50 $0.00 $0.00 $489.34 $0.00 $0.00 $0.00 $0.00 $489.34
Subtotal Monthly Rate Revenue for Solid Waste Bins==> $162,712.05 123456
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subtotal Monthly Rate Revenue for Solid Waste Compactors==> $0.00 123456
$2,197.78 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,197.78 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$109.74 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $109.74
$98.77 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $98.77
$62.84 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $62.84
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$622.40 $1,160.87 $543.17 $0.00 $0.00 $0.00 $0.00 $2,326.43 $0.00 $1,508.91 $0.00 $0.00 $0.00 $0.00 $0.00 $1,508.91 Subtotal Monthly Rate Revenue for Recycling Material==> $6,304.47 THIS WORKSHEET WILL SELF-POPULATE - NO INPUT NECESSARY!!!! Total
Proposed 1st Year Monthly Rate Revenue for Trash Compactors Proposed 1st Year Monthly Rate Revenue for Recycling Containers Frequency of Collections per Week Additional
Pick Up Total
Additional
Pick Up
Frequency of Collections per Week
Proposed 1st Year Monthly Rate Revenue for Trash Containers Commercial/MFD Year-One Proposed Rates
ENTER PROPOSER NAME
CITY WIDE
Frequency of Collections per Week Additional
Pick Up
Total
City of Diamond Bar
24 Prepared by Sloan Vazquez McAfee
1/4/2024
A BCDE FGH
Only populate green colored cells. Avoid overwriting aqua colored cells. 123456
28 70 Gal Cart $46.81 $93.61 $140.42 $187.22 $234.03 $280.84 $0.00 29 98 Gal Cart $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 30 2 cubic yard - 1st bin $109.74 $180.35 $0.00 $0.00 $0.00 $0.00 $0.00 31 2 cubic yard - each addl $98.77 $162.31 $0.00 $0.00 $0.00 $0.00 $0.00 32 123456
33 Scout Service $78.66 $187.41 $281.41 $374.83 $468.53 $562.23 34 Container Lock Charge $13.66
35 Enclosure Lock Charge
36 Pull-out Exceeding 25 feet
37 Sunday Service - Each Service
38 Valet Service for Carts $6.00
39 40
NOTES
1 2
3 Row Container Type/Size Frequency of Collections per Week Additional Pick Up
Proposed Monthly Rates for Organics Containers
Proposed Monthly Rates for Other Services
Row Service Type Frequency of Collections per Week Additional Pick Up
City of Diamond Bar
25 Prepared by Sloan Vazquez McAfee
1/4/2024
I J K L MN O P
123456
227.0 8.0 7.0 242.0
10.0 4.0 2.0 16.0
6.0 1.0 1.0 1.0 2.0 11.0
2.0 0.0 1.0 3.0
245.0 13.0 11.0 1.0 2.0 0.0 0.0 272.0
123456
42.0 18.0 2.0
97.0 Subscription Levels for Organics Containers
Frequency of Collections per Week Additional
Pick Up Total
Subscription Levels for Other Services
Frequency of Collections per Week Additional
Pick Up Total
City of Diamond Bar
26 Prepared by Sloan Vazquez McAfee
1/4/2024
Q R S T U VW X
THIS WORKSHEET WILL SELF-POPULATE - NO INPUT NECESSARY!!!! 123456
$10,625.87 $748.88 $982.94 $0.00 $0.00 $0.00 $0.00 $12,357.69 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$658.44 $180.35 $0.00 $0.00 $0.00 $0.00 $0.00 $838.79
$197.54 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $197.54
Subtotal Monthly Rate Revenue for Organic Material==> $13,394.02 123456
$3,303.72 $3,373.38 $562.82 $0.00 $0.00 $0.00 $0.00 $7,239.92 $1,325.02 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,325.02 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subtotal Monthly Rate Revenue for Other Services==> $8,564.94 $190,975.48
$2,291,705.76
Total Proposed Monthly Rate Revenue==>
Total Proposed Annual Rate Revenue==>
Frequency of Collections per Week Additional
Pick Up Total
Proposed 1st Year Monthly Rate Revenue for Organics Containers Proposed 1st Year Monthly Rate Revenue for Other Services Frequency of Collections per Week Additional
Pick Up Total
City of Diamond Bar
27 Prepared by Sloan Vazquez McAfee
1/4/2024
Proposer:
Option:
A B C DE F
Row Container Size/Type Customer
Rate
Service
Count
Estimated Rate
Revenue
Roll-Off Box Hauling Service
1 Roll off boxes and compactors (all sizes). Includes delivery and removal. per haul # of pulls $0
2 Roll Off Boxes and Compactors (all sizes)
Customer Owned Equipment. Includes Delivery and
removal. per haul # of pulls $0
3 Subtotal Roll-Off Service 0.0 # of pulls $0
Roll-Off Disposal/Processing & Other Fees
4 Solid waste (transfer only - no processing) per ton # of tons $0 5 Solid waste processing (MRF) 1 per ton # of tons $0
6 Commingled recyclables processing per ton # of tons $0 7 Segregated green waste per ton # of tons $0
7 Segregated food waste per ton # of tons $0
8 Organics per ton # of tons $0
9 C&D processing 2 per ton # of tons $0
10 Roll-off box cleaning beyond one (1) per year. per event # of events $0 10 Redelivery/Return trip/Dry run per event # of events $0 11 Temporary roll-off daily rental after 7 days with no dump per day # of days $0
12 Relocation fee per event # of events $0
13 Sunday service surcharge per event # of events $0
14 Subtotal Roll-Off Disposal/Processing 0.0 $0
15 Total Roll-Off Revenue $0
Temporary Bin
16 3YD Bin - deliver, pickup and one dump per event # of events $0 17 3YD Bin additional dump per event # of events $0
18 6YD Bin - deliver, pickup and one dump per event # of events $0 19 6YD Bin additional dump per event # of events $0
20 Daily rental after 7 days Per Day # of Days $0
Bulky Item Collection
21 MFD Bulky Item Pickup - beyond four (4) pickup
collection events per year. Per event # of events $0
22 Commercial Bulky Item Pickup - per collection event. Per event # of events $0 23 Commercial Bulky Item Pickup - per item. Per Item # Items $0 24 Total Annual Rate Revenue $0
NOTES
1 State percentage recovery minimum in proposal.
2 75% minimum diversion.
Form 2.3: Roll-Off & On-Call Service Year-One Proposed Rates
ENTER PROPOSER NAME
Instructions: Enter proposed rates for roll-box and compactor service, disposal and processing, temporary bins service and bulky item collection in column B and assumed service subscriptions in column D.
Only populate green colored cells. Avoid overwriting aqua colored cells.
CITY WIDE
City of Diamond Bar
28 Prepared by Sloan Vazquez McAfee
1/4/2024
Proposer:
Option:
A BC
Row Description Fee
1 Bin cleaning bin fee beyond one (1) per per year. per event2 Enclosure clean-out fee due to overflowing containers. per event3 Commercial return trip fee on scheduled pickup day. per event4 Commercial service reinstatement fee after suspension for nonpayment per event 5 Commercial Cart or Bin Exchange beyond once per Agreement Year per event 6 Late Payment charge for unpaid balance per month after 30 days past due date. 1.50% % of monthly balance
7 Contamination Fee upon third and subsequent occurrence in 12- month period. per event
8 Commercial U-Waste, & E-Waste Collection per event9 Emergency Service - 1 Crew & 1 Truck per event 11 per event12 per hour15
ENTER PROPOSER NAME
Form 2.4: Other Charges and Fees Year-One Proposed Fees Instructions: Enter proposed rates charges and fees in column B.
Only populate green colored cells. Avoid overwriting aqua colored cells.
CITY WIDE
City of Diamond Bar
29 Prepared by Sloan Vazquez McAfee
1/4/2024
Instructions: Input data requested in FORMS 1.1 through 1.8. Only input into green colored cells.
FORM Content
1.1 Costs Summary
1.2 Not Used
1.3 Direct Labor - (Route related labor)
1.4 Indirect Wages (Vehicle R&M, Container R&M, and Management)
1.5 Equipment R&M
1.6 Allocated Costs (to line of business, e.g. SFD, Commercial, Roll-Off)
1.7 Capital Expenditures (CapEx)
1.8 Disposal & Processing Costs
SUPPORTING COSTS & ROUTE DETAIL WORKSHEETS
COMMERCIAL
RFP ATTACHMENT 7
City of Diamond Bar
1 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.1 Costs Summary
PROPOSER:
OPTION:
A BC D E
SFD
NOT USED Commercial Roll-Off & OnCall Services
Total
Year-One
Annual Cost
1 Direct Wages & Benefits $0 $0 $0
2 Route Vehicle Depreciation $0 $0 $0
Vehicle Repair & Maintenance
3 Wages & Benefits $0 $0 $0
4 Parts & Supplies $0 $0 $0
5 Fuel $0 $0 $0
6 Depreciation Other $0 $0 $0
Subtotal Vehicle R&M $0 $0 $0
Container Repair & Maintenance
7 Wages & Benefits $0 $0 $0
8 Parts & Supplies $0 $0 $0
9 Container Depreciation $0 $0 $0
10 Depreciation Other $0 $0 $0
Subtotal Container R&M $0 $0 $0
11 Other Indirect Costs $0 $0 $0
12 Total Operations Costs $0 $0 $0
Management & Admin.
13 Wages & Benefits $0 $0 $0
14 Other G&A Costs $0 $0 $0
15 Depreciation $0 $0 $0
16 Subtotal Management & Admin $0 $0 $0
17 Disposal & Processing Costs $0 $0 $0
Interest Expense
18 Route Vehicle Interest $0 $0 $0
19 Vehicle R&M Interest $0 $0 $0
20 Container Interest $0 $0 $0
21 Container R&M Interest $0 $0 $0
22 Other Interest $0 $0 $0
Total Interest Expense $0 $0 $0
23 TOTAL COSTS BEFORE PROFIT $0 $0 $0
24 Profit Percent Assumption 0.0%
25 Profit Assumption $0 $0 $0
26 Estimated Contractor Compensation $0 $0 $0
Instructions:
1. Enter Proposer name above.
2. Enter the assumed profit percentage in row 25, columns B - D and F. References to column letters and row numbers are to those inserted into the worksheet.
Only populate green colored cells. Avoid overwriting aqua colored cells.
ENTER PROPOSER NAME
COMMERCIAL
City of Diamond Bar
2 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.3 - Direct Labor
A B C D E F G HIJ
Direct Labor 1
Annual
Hours -
Regular
Annual
Hours -
Overtime
Hourly
Wage
Rate
Annual
Wages
Annual Benefits
& Other
Employment
Costs 2
Annual
Direct
Labor
Costs
Annual
FTEs
% Labor
Burden
% Total
Hours
1 ASL Driver $0 $0 0.00 0.0% 0.0%2 Front Load Driver $0 $0 0.00 0.0% 0.0%3 Helper $0 $0 0.00 0.0% 0.0%4 $0 $0 0.00 0.0% 0.0%5 $0 $0 0.00 0.0% 0.0%6 $0 $0 0.00 0.0% 0.0%7 $0 $0 0.00 0.0% 0.0%8 $0 $0 0.00 0.0% 0.0%9 $0 $0 0.00 0.0% 0.0% 10 $0 $0 0.00 0.0% 0.0%11 Total Single-Family - - $0 $0 $0 0.00 0.0% 0.0% Only populate green colored cells. Avoid overwriting aqua colored cells.
SFD
NOT USED
PROPOSER: ENTER PROPOSER NAME
Instructions: Enter proposed positions in Column A (e.g. MSW Driver, Recycling Driver, etc.) Enter proposed annual regular and overtime hours for SFD, Commercial & Multi-Family, and for Roll-Off & On-Call Services in Columns B and C . Enter Hourly Pay Rate in Column D. Enter Total Benefits & Other Employment Costs in column F to include all employment and fringe benefits costs such as vacation, medical, sick pay, PTO, uniforms, workers' compensation, payroll taxes, etc.
COMMERCIAL OPTION:
City of Diamond Bar
3 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.3 - Direct Labor
Direct Labor 1
Annual
Hours -
Regular
Annual
Hours -
Overtime
Hourly
Wage
Rate
Annual
Wages
Annual Benefits
& Other
Employment
Costs 2
Annual
Direct
Labor
Costs
Annual
FTEs
% Labor
Burden
% Total
Hours
12 ASL Driver $0 $0 0.00 0.0% 0.0%
13 Front Load Driver $0 $0 0.00 0.0% 0.0%14 Scout Driver $0 $0 0.00 0.0% 0.0%15 Helper $0 $0 0.00 0.0% 0.0%16 $0 $0 0.00 0.0% 0.0%17 $0 $0 0.00 0.0% 0.0%18 $0 $0 0.00 0.0% 0.0%19 $0 $0 0.00 0.0% 0.0%20 $0 $0 0.00 0.0% 0.0%21 $0 $0 0.00 0.0% 0.0%22 Total Commercial - - $0 $0 $0 0.00 0.0% 0.0% Direct Labor 1
Annual
Hours -
Regular
Annual
Hours -
Overtime
Hourly
Wage
Rate
Annual
Wages
Annual Benefits
& Other
Employment
Costs 2
Annual
Direct
Labor
Costs
Annual
FTEs
% Labor
Burden
% Total
Hours
23 Roll-off driver $0 $0 0.00 0.0% 0.0%24 Flat-bed driver $0 $0 0.00 0.0% 0.0%25 $0 $0 0.00 0.0% 0.0%26 $0 $0 0.00 0.0% 0.0%27 $0 $0 0.00 0.0% 0.0%28 $0 $0 0.00 0.0% 0.0%29 Total On-Call - - $0 $0 $0 0.00 0.0% 0.0% 30 GRAND TOTAL DIRECT LABOR - - $0 $0 $0 0.00 0.0% 0.0% NOTES
ROLL-OFF BOX & ON-CALL SERVICES 3
COMMERCIAL & MFD
City of Diamond Bar
4 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.3 - Direct Labor
1 Enter Employee classifications such as ASL driver, FL Driver, RL Driver, Scout Driver, Roll-Off Driver, Flat-Bed Driver, Relief Driver, Helper, etc. 2 All employment costs other than wages but including workers' compensation, payroll taxes, and benefits such as uniforms, medical, pension, vacation, sick pay, PTO, etc.3 Only enter wages related to roll-off box service and temporary bins that have not been captured elsewhere.
City of Diamond Bar
5 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.4 - Indirect Wages
A BC D E F G H I J
1 Indirect Wages 1
Annual
Hours -
Regular
Annual
Hours -
Overtime
Hourly
Wage Rate
Annual
Wages
Annual Benefits &
Other Employment
Costs 2
Annual
Direct Labor
Costs
Annual
FTEs
% Labor
Burden
% Total
Hours
2 Mechanic $0 $0 0.00 0.0% 0.0%3 Welder $0 $0 0.00 0.0% 0.0%4 $0 $0 0.00 0.0% 0.0%5 $0 $0 0.00 0.0% 0.0%6 $0 $0 0.00 0.0% 0.0%7 $0 $0 0.00 0.0% 0.0%8 TOTAL VEHICLE R&M - - $0 $0 $0 0.00 0.0% 0.0% % Allocation Total
9 SFD <<Not Used
10 Commercial $011 Roll-Off $0
Must Equal 100%==> 0.0% $0
PROPOSER:
Instructions: Enter proposed positions in Column A (e.g. Mechanic, etc.) Enter proposed annual regular and overtime hours in Columns B and C . Enter Hourly Pay Rate in Column D. Enter Total Benefits & Other Employment Costs in column F to include all employment and fringe benefits costs such as vacation, medical, sick pay, PTO, uniforms, workers' compensation, payroll taxes, etc. Enter percent allocation to SFD, Commercial and Roll-Off in Rows 10 through 11, Column B.
ALLOCATION TO LINE OF BUSINESS
ENTER PROPOSER NAME
Only populate green colored cells. Avoid overwriting aqua colored cells.
VEHICLE REPAIR & MAINTENANCE
COMMERCIAL OPTION:
City of Diamond Bar
6 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.4 - Indirect Wages
12 Indirect Wages 1
Annual
Hours -
Regular
Annual
Hours -
Overtime
Hourly
Wage Rate
Annual
Wages
Annual Benefits &
Other Employment
Costs 2
Annual
Direct Labor
Costs
Annual
FTEs
% Labor
Burden
% Total
Hours
13 Welder $0 $0 0.00 0.0% 0.0%
14 $0 $0 0.00 0.0% 0.0%15 $0 $0 0.00 0.0% 0.0%16 $0 $0 0.00 0.0% 0.0%17 $0 $0 0.00 0.0% 0.0%18 TOTAL CONTAINER R&M - - $0 $0 $0 0.00 0.0% 0.0% % Allocation Total
19 SFD <<Not Used20 Commercial $021 Roll-Off $0
Must Equal 100%==> 0.0% $0
ALLOCATION TO LINE OF BUSINESS
CONTAINER REPAIR & MAINTENANCE 3
City of Diamond Bar
7 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.4 - Indirect Wages
Indirect Wages 1
Annual
Hours -
Regular
Annual
Hours -
Overtime
Hourly
Wage Rate
Annual
Wages
Annual Benefits &
Other Employment
Costs 2
Annual
Direct Labor
Costs
Annual
FTEs
% Labor
Burden
% Total
Hours
22 Operations Manager $0 $0 0.00 0.0% 0.0%
23 Route Supervisor $0 $0 0.00 0.0% 0.0%24 $0 $0 0.00 0.0% 0.0%25 $0 $0 0.00 0.0% 0.0%26 $0 $0 0.00 0.0% 0.0%27 $0 $0 0.00 0.0% 0.0%28 $0 $0 0.00 0.0% 0.0%29 $0 $0 0.00 0.0% 0.0%30 $0 $0 0.00 0.0% 0.0%31 $0 $0 0.00 0.0% 0.0%32 $0 $0 0.00 0.0% 0.0%33 $0 $0 0.00 0.0% 0.0%34 $0 $0 0.00 0.0% 0.0%35 $0 $0 0.00 0.0% 0.0%36 $0 $0 0.00 0.0% 0.0%37 TOTAL MANAGEMENT & ADMIN - - $0 $0 $0 0.00 0.0% 0.0% % Allocation Total
38 SFD <<Not Used39 Commercial $040 Roll-Off $0
Must Equal 100%==> 0.0% $0
41 TOTAL INDIRECT WAGES - - $0 $0 $0 - 0.0% 0.0%
NOTES
1 Enter Employee classifications, e.g. . mechanics, welders, supervisors, operations manager, customer service representatives, etc. 2 All employment costs other than wages, workers' compensation and payroll taxes, but including benefits such as; medical, pension, vacation, sick pay, PTO, etc. 3 Include all personnel involved in container management, repair and maintenance including container delivery and pick-up drivers, welders, painters, etc.
ALLOCATION TO LINE OF BUSINESS
MANAGEMENT & ADMINISTRATION
City of Diamond Bar
8 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.5 Equipment R&M
A B C DE
Route Vehicle Related Costs SFD Vehicles Commercial
Vehicles
Roll-Off &
On Call
Services
Vehicles
Annual Cost
1 Parts $0
2 Oil $0
3 Tires $0
4 Outside Repairs NOT USED $0
5 Taxes and Licenses $0
6 Other (Enter Here) $0
7 $0
8 $0
9 Subtotal Vehicle R&M $0 $0 $0 $0
10 Fuel NOT USED $0
Container Repair & Maintenance
SFD Vehicles Commercial
Vehicles
Roll-Off &
On Call
Services
Vehicles
Annual Cost
11 Parts & Supplies $0
12 Other (Enter Here) NOT USED $0
12 $0
13 $0
14 Subtotal Container O&M $0 $0 $0 $0
15 Total Container R&M $0 $0 $0 $0
Instructions: Enter route vehicle repair and maintenance costs. The cost categories in Column A are provided as examples. Each proposer is to enter descriptions consistent with their own cost classification.
Only populate green colored cells. Avoid overwriting aqua colored cells.
PROPOSER:
OPTION:
ENTER PROPOSER NAME
COMMERCIAL
City of Diamond Bar
9 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.6 Allocated Costs
A BC D E F
Vehicle Repair &
Maintenance
Container
Management,
Repair &
Maintenance
Management &
Administrative Total
1. Other Indirect Costs 1
2 (Enter Description) $0
3 (Enter Description) $0
4 (Enter Description) $0
5 (Enter Description) $0
6 (Enter Description) $0
7 (Enter Description) $0
8 $0
9 $0
10 $0
11 Subtotal Other Indirect Cost $0 $0 $0 $0
2. Management & Administrative Costs 2
12 (Enter Description) $0
13 (Enter Description) $0
14 (Enter Description) $0
15 (Enter Description) $0
16 (Enter Description) $0
17 (Enter Description) $0
18 (Enter Description) $0
19 (Enter Description) $0
20 (Enter Description) $0
21 $0
22 $0
23 $0
24 $0
25 $0
26 $0
27 $0
28 $0
29 $0
30 $0
31 $0
32 Subtotal Management & Administrative Cost $0 $0 $0 $0 33 3. Other Depreciation (From CapEx YR-1) $0 $0 $0 $0
34 4. Other Interest (From CapEx YR-1) $0 $0 $0 $0
35 Total Costs to be Allocated $0 $0 $0 $0
PROPOSER: ENTER PROPOSER NAME
Only populate green colored cells. Avoid overwriting aqua colored cells.
Instructions: Enter other indirect costs for Rows 2 to 10 and rows 12 to 31, in columns C, D E. The cost categories in Column A are provided as examples. Each proposer is to enter descriptions consistent with their own financial plan.
Please note that Item 3. 'Other Depreciation' is populated from Form 1.7 'Cap-Ex', Column G, Row 62, 71, & 80; and Item 4. 'Interest Expense' is populated from Form 1.7 Cap-Ex, Column I, Row 62, 71, & 80 (all references to rows and columns in form not worksheet).
Beginning with Item 5 and through Item 8, enter percentage allocation in Column B. Totals must equal 100% for each section.
OPTION: COMMERCIAL
City of Diamond Bar
10 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.6 Allocated Costs
5. Other Indirect Costs
%
Allocation
Vehicle Repair &
Maintenance
Container
Management,
Repair &
Maintenance
Management &
Administrative Total
46 SFD NOT USED
47 MFD $0 $0 $0 $0
48 Roll-Off Box & On-Call Services $0 $0 $0 $0
49 Total Costs Allocated Out: Must = 100%>> 0.0% $0 $0 $0 $0
6. Management & Administrative Costs
50 SFD NOT USED
51 MFD $0 $0 $0 $0
52 Roll-Off Box & On-Call Services $0 $0 $0 $0
53 Total Costs Allocated Out: Must = 100%>> 0.0% $0 $0 $0 $0
7. Other Depreciation
54 SFD NOT USED
55 MFD $0 $0 $0 $0
56 Roll-Off Box & On-Call Services $0 $0 $0 $0
57 Total Costs Allocated Out: Must = 100%>> 0.0% $0 $0 $0 $0
8. Other Interest
58 SFD NOT USED
59 MFD $0 $0 $0 $0
60 Roll-Off Box & On-Call Services $0 $0 $0 $0
61 Total Costs Allocated Out: Must = 100%>> 0.0% $0 $0 $0 $0 NOTES
1 Enter "Other Indirect Costs such as Safety &Training, Uniforms, etc. 2 Enter "Other Management and Administrative Costs" such as Rent, Utilities, Telephone, Information Technology, Office Supplies, Bad Debt, Accounting, Legal, Public Outreach, Payments to the City (Other than Franchise Fee), etc.
NOT USED
NOT USED
NOT USED
NOT USED
City of Diamond Bar
11 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.7 CapEx
ROW A B C D EF G H I
Description Price QTY Total Salvage Life Depreciation Interest Rate
1st Year
Interest
1 2
3 4
5 6
7 8
9 10
11 Description Price QTY Total Salvage Life Depreciation Interest Rate
1st Year
Interest
12 $0 $0 $0
13 $0 $0 $0
14 $0 $0 $0
15 $0 $0 $0
16 $0 $0 $0
17 $0 $0 $0
18 $0 $0 $0
19 $0 $0 $0
20 $0 $0 $0
21 $0 $0 $0
22 $0 $0 - $0
Description Price QTY Total Salvage Life Depreciation Interest Rate
1st Year
Interest
23 Roll-Off Trucks $0 $0 $0
24 $0 $0 $0
25 $0 $0 $0
26 $0 $0 $0
27 $0 $0 $0
28 $0 $0 $0 -
29 $0 $0 $0 -
PROPOSER:
Only populate green colored cells. Avoid overwriting aqua colored cells.
VEHICLES YEAR 1 CONVENTIONAL
1 SFD VEHICLES
Instructions: This worksheet is includes inputs for Vehicles, Containers and Other Capital Costs. Enter other asset description, purchase price, salvage value, expected asset life and interest rate for cost of capital.
OPTION:
ENTER PROPOSER NAME
COMMERCIAL
NOT USED
TOTAL SFD VEHICLES
TOTAL COMMERCIAL & MFD VEHICLES
3 ROLL-OFF BOX & ON-CALL SERVICES VEHICLES
TOTAL ROLL-OFF & ON-CALL VEHICLES
TOTAL VEHICLES
2 COMMERCIAL VEHICLES
City of Diamond Bar 12 Prepared by Sloan Vazquez McAfee 1/4/2024
Form 1.7 CapEx
Description Price QTY Total Salvage Life Depreciation Interest Rate
1st Year
Interest
30 31
32 33
34 35
36 37
38 Description Price QTY Total Salvage Life Depreciation Interest Rate
1st Year
Interest
39 $0 $0 $0
40 $0 $0 $0
41 $0 $0 $0
42 $0 $0 $0
43 $0 $0 $0
44 $0 $0 $0
45 $0 $0 $0
46 $0 $0 $0
47 $0 $0 - $0
Description Price QTY Total Salvage Life Depreciation Interest Rate
1st Year
Interest
48 $0 $0 $0
49 $0 $0 $0
50 $0 $0 $0
96 $0 $0 $0
51 $0 $0 $0
52 $0 $0 $0 -
53 $0 $0 $0 -
CONTAINERS
4 SFD CONTAINERS
TOTAL CONTAINERS
5 COMMERCIAL CONTAINERS
6 ROLL-BOX & ON-CALL SERVICES CONTAINERS
TOTAL ROLL-OFF & ON-CALL CONTAINERS
TOTAL COMMERCIAL & MFD CONTAINERS
TOTAL SFD CONTAINERS
NOT USED
City of Diamond Bar 13 Prepared by Sloan Vazquez McAfee 1/4/2024
Form 1.7 CapEx
Description Price QTY Total Salvage Life Depreciation Interest Rate
1st Year
Interest
63 Shop Truck $0 $0 $0
64 $0 $0 $0
65 $0 $0 $0
66 $0 $0 $0
67 $0 $0 $0
68 $0 $0 $0
69 $0 $0 $0
70 $0 $0 $0
71 $0 $0 - $0
Description Price QTY Total Salvage Life Depreciation Interest Rate
1st Year
Interest
72 Flatbed $0 $0 $0
73 $0 $0 $0
74 $0 $0 $0
75 $0 $0 $0
76 $0 $0 $0
77 $0 $0 $0
78 $0 $0 $0
79 $0 $0 $0
80 $0 $0 - $0
Description Price QTY Total Salvage Life Depreciation Interest Rate
1st Year
Interest
54 Pickups $0 $0 $0
55 Vehicles $0 $0 $0
56 $0 $0 $0
57 $0 $0 $0
58 $0 $0 $0
59 $0 $0 $0
60 $0 $0 $0
61 $0 $0 $0
62 $0 $0 $0 -
81 $0 $0 $0 -
82 $0 $0 $0 -
TOTAL OTHER MANAGEMENT ADMIN., VEHICLE
R&M, CONTAINER R&M
GRAND TOTAL
TOTAL OTHER MANAGEMENT ADMIN
TOTAL OTHER VEHICLE R&M
TOTAL OTHER CONTAINER R&M
OTHER CAPITAL COSTS
9 OTHER: MANAGEMENT & ADMINISTRATIVE
7 OTHER: VEHICLE REPAIR & MAINTENANCE
8 OTHER: CONTAINER MANAGEMENT, REPAIR & MAINTENANCE
City of Diamond Bar 14 Prepared by Sloan Vazquez McAfee 1/4/2024
Form 1.8 Disposal and Processing Costs
PROPOSER:
OPTION:
Row Facility Tons $/Ton Total Cost
1 2
3 4 Solid Waste Total
Facility Tons $/Ton Total Cost
5 6
7 8 Recycling Processing Total
Facility Tons $/Ton Total Cost
9 10
11 12 Organics Processing Total
13 SFD TOTAL
COMMERCIAL
ENTER PROPOSER
NAME
Instructions: For each waste stream e.g. landfill disposal, solid waste processing, recyclables processing, Organics, etc., enter the projected tonnage, tipping fee per ton. If transportation from facility to facility is required, enter tons and costs per ton to transport. Waste streams are examples only, enter consistent with your proposed plans.
RESIDENTIAL (SINGLE-FAMILY DWELLINGS)
Only populate green colored cells. Avoid overwriting aqua colored cells.
Solid Waste (Trash)
Recycling Processing
Organics Processing
NOT USED
NOT USED
NOT USED
City of Diamond Bar
15 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.8 Disposal and Processing Costs
Facility Tons $/Ton Total Cost
14 $0
15 $0
16 $0
17 Solid Waste Total 0.0 - $ $0
Facility Tons $/Ton Total Cost
18 $0
19 $0
20 $0
21 Recycling Processing Total 0.0 - $ $0
Facility Tons $/Ton Total Cost
22 $0
23 $0
24 $0
25 Organics Processing Total 0.0 - $ $0
26 COMMERCIAL TOTAL 0.0 - $ $0
Organics Processing
COMMERCIAL
Solid Waste (Trash)
Recycling Processing
City of Diamond Bar
16 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.8 Disposal and Processing Costs
Facility Tons $/Ton Total Cost
27 $0
28 $0
29 $0
30 MSW Total 0.0 - $ $0
Facility Tons $/Ton Total Cost
31 $0
32 $0
33 $0
34 Recycling Processing Total 0.0 - $ $0
Facility Tons $/Ton Total Cost
35 $0
36 $0
37 $0
38 Organics Processing Total 0.0 - $ $0
39 ROLL-OFF BOX & ON-CALL TOTAL 0.0 - $ $0
Refuse
Recycling Processing
Organics Processing
ROLL-OFF BOX & ON-CALL
City of Diamond Bar
17 Prepared by Sloan Vazquez McAfee
1/4/2024
RFP ATTACHMENT 7
RATE PROPOSAL FORMS
Instructions: Input data requested in FORMS 2.0 through 2.4. Only input into green colored cells.
FORM Content
2.0 Rate Revenue Summary2.1 Not Used2.2 Commercial/MFD Year-One Proposed Rates
2.3 Roll-Off and On-Call Year-One Proposed Rates (Roll-Off, Temporary Clean-Up Bins, & MFD Bulky Item Collection)
2.4 Other Charges Year-One Proposed Rates
City of Mission Viejo 18 Prepared by Sloan Vazquez McAfee 1/4/2024
ENTER PROPOSER NAME
COMMERCIAL
A CD
Row Service Category Proposed Rate Revenue
Estimated Rate Revenue
1 Commercial Service Rate Revenue1 $2,291,706
2 Drop-Off & Other On-Call Rate Revenue1 $0
3 Estimated First-Year Rate Revenue1 $2,291,706
City Fees
4 Franchise Fee 2 5.4% $123,000.00
5 CalRecycle Compliance Fee $375,000
6 Total First-Year City Fees $498,000
7 Estimated First-Year Rate Revenue Less City Fees $1,793,706 8 Estimated Contractor Compensation (From Form 1.1)
$0
9 Difference Between Rate Revenue and Estimated Contractor Compensation 3
$1,793,706
NOTES
1 Includes City Fees
2 3
FORM 2.0: RATE REVENUE SUMMARY
Franchise fees represent the City's value of franchise. Proposer may agree or offer a different amount.
Instructions: Confirm the reasonableness of total estimated first-year rate revenue (row 4, column D) based upon proposed rates and estimated service counts; and, drop box, temporary bins, and bulky items entered in forms 2.1 - 2.4.
The Estimated First-Year Rate Revenue in row 10 and Esimated Contractor Compensation in row 11 should equal - explain any variation.
The rate revenue generated by the service levels assumptions and rates proposed in Forms 2.1 through
2.4 should equal the estimated contractor compensation in form 1.1. Proposer shall explain any material difference between proposed first-year rate revenues and its estimated first-year Contractor Compensation.
Proposer:
Option:
City of Diamond Bar 19
Prepared by Sloan Vazquez McAfee
1/4/2024
Proposer:
Option:
A BCDE FGH
123456
1 70 Gal Cart $41.31
2 98 Gal Cart
3 1.5 cubic yard - 1st bin $109.74 $180.35
4 1.5 cubic yard - each addl $98.77 $162.31
5 2 cubic yard - 1st bin $125.68 $217.90 $297.89 $385.50 $477.75 $557.74 $47.98 6 2 cubic yard - each addl $113.10 $196.10 $268.11 $346.96 $429.98 $501.96 7 3 cubic yard - 1st bin $155.60 $257.97 $362.11 $470.26 $576.41 $703.49 $55.56 8 3 cubic yard - each addl $140.03 $232.14 $326.00 $423.23 $518.78 $633.15 9 4 cubic yard - 1st bin $197.00 $317.05 $439.84 $626.43 $749.22 $910.07 $63.17 10 4 cubic yard - each addl $177.28 $285.34 $395.83 $563.78 $674.31 $819.08 11 6 cubic yard - 1st bin $235.15 $388.45 $543.72 $790.24 $943.57 $1,139.84 $73.37 12 6 cubic yard - each addl $211.63 $349.61 $489.34 $711.23 $849.21 $1,028.87 13 123456
14 2 cubic yard compactor
15 3 cubic yard compactor
16 4 cubic yard compactor
17 6 cubic yard compactor
18 123456
19 70 Gal Cart $20.54 $0.00 $0.00
20 98 Gal Cart $20.54 $0.00 $0.00
21 1.5 cubic yard - 1st bin $54.87 $90.18 $0.00 $0.00 $0.00 $0.00 $0.00 22 1.5 cubic yard - each addl $49.39 $81.16 $0.00 $0.00 $0.00 $0.00 $0.00 23 2 cubic yard - 1st bin $62.84 $108.95 $148.95 $192.75 $238.88 $278.87 $23.99 24 2 cubic yard - each addl $56.55 $98.05 $134.06 $173.48 $214.99 $250.98 $0.00 25 3 cubic yard - 1st bin $77.80 $128.99 $181.06 $235.13 $288.21 $351.75 $27.78 26 3 cubic yard - each addl $70.02 $116.07 $163.00 $211.62 $259.39 $316.58 $0.00 27 Proposed Monthly Rates for Trash Containers
Row Container Type/Size Frequency of Collections per Week Only populate green colored cells. Avoid overwriting aqua colored cells.
Instructions: In columns B - H, enter proposed rates in green colored cells rows 1 - 13 for trash; rows 14 - 17 for trash compactors; rows 19 - 26 for recycling, rows 28 - 31 for organics, and rows 33 - 40 for other charges.
Form 2.2: Commercial/MFD Year-One Proposed Rates
ENTER PROPOSER NAME
COMMERCIAL
Additional
Pick Up
Proposed Monthly Rates for Recycling Containers
Row Container Type/Size Frequency of Collections per Week Additional Pick Up
Proposed Monthly Rates for Trash Compactors
Row Container Type/Size Frequency of Collections per Week Additional Pick Up
City of Diamond Bar
20 Prepared by Sloan Vazquez McAfee
1/4/2024
Proposer:
Option:
I J K L MN O P
123456
107.0 107.0
4.0 4.0
8.0 8.0
0.0 14.0 4.0 1.0 1.0 20.0
0.0 68.0 54.0 55.0 14.0 10.0 8.0 209.0
41.0 83.0 91.0 24.0 8.0 1.0 248.0
5.0 9.0 11.0 2.0 2.0 2.0 31.0
5.0 2.0 1.0 2.0 10.0
3.0 1.0 5.0 9.0
1.0 1.0
1.0 156.0 166.0 41.0 21.0 13.0 0.0 647.0
123456
1.0 1.0
0.0 0.0
0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 1.0
123456
107.0 107.0
0.0 2.0 2.0
2.0 2.0
1.0 1.0
0.0 8.0 9.0 3.0 20.0
13.0 13.0
120.0 22.0 3.0 0.0 0.0 0.0 0.0 145.0
Commercial/MFD Year-One Proposed Rates
This subscription level were provided by the existing franchise hauler. Each Proposer must review and proposed projected subscription levels based on their own program/technology expectations.
ENTER PROPOSER NAME
COMMERCIAL
Subscription Levels for Recycling Containers
Frequency of Collections per Week Additional
Pick Up
Subscription Levels for Trash Containers
Total
Subscription Levels for Trash Compactors
Frequency of Collections per Week Additional
Pick Up Total
Frequency of Collections per Week Additional
Pick Up Total
City of Diamond Bar
21 Prepared by Sloan Vazquez McAfee
1/4/2024
Proposer:
Option:
Q R S T U VW X
123456
$4,420.17 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,420.17 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$877.92 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $877.92
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$1,759.52 $871.60 $297.89 $385.50 $0.00 $0.00 $0.00 $3,314.51 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$10,580.80 $13,930.38 $19,916.05 $6,583.64 $5,764.10 $5,627.92 $0.00 $62,402.89 $5,741.23 $19,267.62 $29,666.00 $10,157.52 $4,150.24 $633.15 $0.00 $69,615.76 $985.00 $2,853.45 $4,838.24 $1,252.86 $1,498.44 $1,820.14 $0.00 $13,248.13 $0.00 $1,426.70 $791.66 $0.00 $674.31 $1,638.16 $0.00 $4,530.83 $705.45 $388.45 $2,718.60 $0.00 $0.00 $0.00 $0.00 $3,812.50 $0.00 $0.00 $489.34 $0.00 $0.00 $0.00 $0.00 $489.34
Subtotal Monthly Rate Revenue for Solid Waste Bins==> $162,712.05 123456
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subtotal Monthly Rate Revenue for Solid Waste Compactors==> $0.00 123456
$2,197.78 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,197.78 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$109.74 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $109.74
$98.77 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $98.77
$62.84 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $62.84
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$622.40 $1,160.87 $543.17 $0.00 $0.00 $0.00 $0.00 $2,326.43 $0.00 $1,508.91 $0.00 $0.00 $0.00 $0.00 $0.00 $1,508.91 Subtotal Monthly Rate Revenue for Recycling Material==> $6,304.47 THIS WORKSHEET WILL SELF-POPULATE - NO INPUT NECESSARY!!!! Total
Proposed 1st Year Monthly Rate Revenue for Trash Compactors Proposed 1st Year Monthly Rate Revenue for Recycling Containers Frequency of Collections per Week Additional
Pick Up Total
Additional
Pick Up
Frequency of Collections per Week
Proposed 1st Year Monthly Rate Revenue for Trash Containers Commercial/MFD Year-One Proposed Rates
ENTER PROPOSER NAME
COMMERCIAL
Frequency of Collections per Week Additional
Pick Up
Total
City of Diamond Bar
22 Prepared by Sloan Vazquez McAfee
1/4/2024
A BCDE FGH
Only populate green colored cells. Avoid overwriting aqua colored cells. 123456
28 70 Gal Cart $46.81 $93.61 $140.42 $187.22 $234.03 $280.84 $0.00 29 98 Gal Cart $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 30 2 cubic yard - 1st bin $109.74 $180.35 $0.00 $0.00 $0.00 $0.00 $0.00 31 2 cubic yard - each addl $98.77 $162.31 $0.00 $0.00 $0.00 $0.00 $0.00 32 123456
33 Scout Service $78.66 $187.41 $281.41 $374.83 $468.53 $562.23 34 Container Lock Charge $13.66
35 Enclosure Lock Charge
36 Pull-out Exceeding 25 feet
37 Sunday Service - Each Service
38 Valet Service for Carts $6.00
39 40
NOTES
1 2
3 Row Container Type/Size Frequency of Collections per Week Additional Pick Up
Proposed Monthly Rates for Organics Containers
Proposed Monthly Rates for Other Services
Row Service Type Frequency of Collections per Week Additional Pick Up
City of Diamond Bar
23 Prepared by Sloan Vazquez McAfee
1/4/2024
I J K L MN O P
123456
227.0 8.0 7.0 242.0
10.0 4.0 2.0 16.0
6.0 1.0 1.0 1.0 2.0 11.0
2.0 0.0 1.0 3.0
245.0 13.0 11.0 1.0 2.0 0.0 0.0 272.0
123456
42.0 18.0 2.0
97.0 Subscription Levels for Organics Containers
Frequency of Collections per Week Additional
Pick Up Total
Subscription Levels for Other Services
Frequency of Collections per Week Additional
Pick Up Total
City of Diamond Bar
24 Prepared by Sloan Vazquez McAfee
1/4/2024
Q R S T U VW X
THIS WORKSHEET WILL SELF-POPULATE - NO INPUT NECESSARY!!!! 123456
$10,625.87 $748.88 $982.94 $0.00 $0.00 $0.00 $0.00 $12,357.69 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$658.44 $180.35 $0.00 $0.00 $0.00 $0.00 $0.00 $838.79
$197.54 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $197.54
Subtotal Monthly Rate Revenue for Organic Material==> $13,394.02 123456
$3,303.72 $3,373.38 $562.82 $0.00 $0.00 $0.00 $0.00 $7,239.92 $1,325.02 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,325.02 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subtotal Monthly Rate Revenue for Other Services==> $8,564.94 $190,975.48
$2,291,705.76
Total Proposed Monthly Rate Revenue==>
Total Proposed Annual Rate Revenue==>
Frequency of Collections per Week Additional
Pick Up Total
Proposed 1st Year Monthly Rate Revenue for Organics Containers Proposed 1st Year Monthly Rate Revenue for Other Services Frequency of Collections per Week Additional
Pick Up Total
City of Diamond Bar
25 Prepared by Sloan Vazquez McAfee
1/4/2024
Proposer:
Option:
A B C DE F
Row Container Size/Type Customer
Rate
Service
Count
Estimated Rate
Revenue
Roll-Off Box Hauling Service
1 Roll off boxes and compactors (all sizes). Includes delivery and removal. per haul # of pulls $0
2 Roll Off Boxes and Compactors (all sizes)
Customer Owned Equipment. Includes Delivery and
removal. per haul # of pulls $0
3 Subtotal Roll-Off Service 0.0 # of pulls $0
Roll-Off Disposal/Processing & Other Fees
4 Solid waste (transfer only - no processing) per ton # of tons $0 5 Solid waste processing (MRF) 1 per ton # of tons $0
6 Commingled recyclables processing per ton # of tons $0 7 Segregated green waste per ton # of tons $0
7 Segregated food waste per ton # of tons $0
8 Organics per ton # of tons $0
9 C&D processing 2 per ton # of tons $0
10 Roll-off box cleaning beyond one (1) per year. per event # of events $0 10 Redelivery/Return trip/Dry run per event # of events $0 11 Temporary roll-off daily rental after 7 days with no dump per day # of days $0
12 Relocation fee per event # of events $0
13 Sunday service surcharge per event # of events $0
14 Subtotal Roll-Off Disposal/Processing 0.0 $0
15 Total Roll-Off Revenue $0
Temporary Bin
16 3YD Bin - deliver, pickup and one dump per event # of events $0 17 3YD Bin additional dump per event # of events $0
18 6YD Bin - deliver, pickup and one dump per event # of events $0 19 6YD Bin additional dump per event # of events $0
20 Daily rental after 7 days Per Day # of Days $0
Bulky Item Collection
21 MFD Bulky Item Pickup - beyond four (4) pickup
collection events per year. Per event # of events $0
22 Commercial Bulky Item Pickup - per collection event. Per event # of events $0 23 Commercial Bulky Item Pickup - per item. Per Item # Items $0 24 Total Annual Rate Revenue $0
NOTES
1 State percentage recovery minimum in proposal.
2 75% minimum diversion.
Form 2.3: Roll-Off & On-Call Service Year-One Proposed Rates
ENTER PROPOSER NAME
Instructions: Enter proposed rates for roll-box and compactor service, disposal and processing, temporary bins service and bulky item collection in column B and assumed service subscriptions in column D.
Only populate green colored cells. Avoid overwriting aqua colored cells.
COMMERCIAL
City of Diamond Bar
26 Prepared by Sloan Vazquez McAfee
1/4/2024
Proposer:
Option:
A BC
Row Description Fee
1 Bin cleaning bin fee beyond one (1) per per year. per event2 Enclosure clean-out fee due to overflowing containers. per event3 Return trip fee on scheduled pickup day. per event4 Service reinstatement fee after suspension for non-payment per event
5 Bin Exchange beyond once per Agreement Year per event6 Contamination Fee upon third and subsequent occurrence in 12- month period.
per event
7 Late Payment charge for unpaid balance per month after 30 days past due date. 1.5% % of monthly balance
8 Emergency Service - 1 Crew & 1 Truck per hour9
101112
ENTER PROPOSER NAME
Form 2.4: Other Charges and Fees Year-One Proposed Fees Instructions: Enter proposed rates charges and fees in column B.
Only populate green colored cells. Avoid overwriting aqua colored cells.
COMMERCIAL
City of Diamond Bar
27 Prepared by Sloan Vazquez McAfee
1/4/2024
Instructions: Input data requested in FORMS 1.1 through 1.8. Only input into green colored cells.
FORM Content
1.1 Costs Summary
1.2 Not Used
1.3 Direct Labor - (Route related labor)
1.4 Indirect Wages (Vehicle R&M, Container R&M, and Management)
1.5 Equipment R&M
1.6 Allocated Costs (to line of business, e.g. SFD, Commercial, Roll-Off)
1.7 Capital Expenditures (CapEx)
1.8 Disposal & Processing Costs
SUPPORTING COSTS & ROUTE DETAIL WORKSHEETS
RESIDENTIAL
RFP ATTACHMENT 7
City of Diamond Bar
1 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.1 Costs Summary
PROPOSER:
OPTION:
A BC D E
SFD MFD Roll-Off & OnCall Services
Total
Year-One
Annual Cost
1 Direct Wages & Benefits $0 $0 $0 $0
2 Route Vehicle Depreciation $0 $0 $0 $0
Vehicle Repair & Maintenance
3 Wages & Benefits $0 $0 $0 $0
4 Parts & Supplies $0 $0 $0 $0
5 Fuel $0 $0 $0 $0
6 Depreciation Other $0 $0 $0 $0
Subtotal Vehicle R&M $0 $0 $0 $0
Container Repair & Maintenance
7 Wages & Benefits $0 $0 $0 $0
8 Parts & Supplies $0 $0 $0 $0
9 Container Depreciation $0 $0 $0 $0
10 Depreciation Other $0 $0 $0 $0
Subtotal Container R&M $0 $0 $0 $0
11 Other Indirect Costs $0 $0 $0 $0
12 Total Operations Costs $0 $0 $0 $0
Management & Admin.
13 Wages & Benefits $0 $0 $0 $0
14 Other G&A Costs $0 $0 $0 $0
15 Depreciation $0 $0 $0 $0
16 Subtotal Management & Admin $0 $0 $0 $0
17 Disposal & Processing Costs $0 $0 $0 $0
Interest Expense
18 Route Vehicle Interest $0 $0 $0 $0
19 Vehicle R&M Interest $0 $0 $0 $0
20 Container Interest $0 $0 $0 $0
21 Container R&M Interest $0 $0 $0 $0
22 Other Interest $0 $0 $0 $0
Total Interest Expense $0 $0 $0 $0
23 TOTAL COSTS BEFORE PROFIT $0 $0 $0 $0
24 Profit Percent Assumption 0.0%
25 Profit Assumption $0 $0 $0 $0
26 Estimated Contractor Compensation $0 $0 $0 $0
Instructions:
1. Enter Proposer name above.
2. Enter the assumed profit percentage in row 25, columns B - D and F. References to column letters and row numbers are to those inserted into the worksheet.
Only populate green colored cells. Avoid overwriting aqua colored cells.
ENTER PROPOSER NAME
RESIDENTIAL
City of Diamond Bar
2 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.3 - Direct Labor
A B C D E F G HIJ
Direct Labor 1
Annual
Hours -
Regular
Annual
Hours -
Overtime
Hourly
Wage
Rate
Annual
Wages
Annual Benefits
& Other
Employment
Costs 2
Annual
Direct
Labor
Costs
Annual
FTEs
% Labor
Burden
% Total
Hours
1 ASL Driver $0 $0 0.00 0.0% 0.0%2 Front Load Driver $0 $0 0.00 0.0% 0.0%3 Helper $0 $0 0.00 0.0% 0.0%4 $0 $0 0.00 0.0% 0.0%5 $0 $0 0.00 0.0% 0.0%6 $0 $0 0.00 0.0% 0.0%7 $0 $0 0.00 0.0% 0.0%8 $0 $0 0.00 0.0% 0.0%9 $0 $0 0.00 0.0% 0.0% 10 $0 $0 0.00 0.0% 0.0%11 Total Single-Family - - $0 $0 $0 0.00 0.0% 0.0% Only populate green colored cells. Avoid overwriting aqua colored cells.
SFD
PROPOSER: ENTER PROPOSER NAME
Instructions: Enter proposed positions in Column A (e.g. MSW Driver, Recycling Driver, etc.) Enter proposed annual regular and overtime hours for SFD, Commercial & Multi-Family, and for Roll-Off & On-Call Services in Columns B and C . Enter Hourly Pay Rate in Column D. Enter Total Benefits & Other Employment Costs in column F to include all employment and fringe benefits costs such as vacation, medical, sick pay, PTO, uniforms, workers' compensation, payroll taxes, etc.
RESIDENTIAL OPTION:
City of Diamond Bar
3 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.3 - Direct Labor
Direct Labor 1
Annual
Hours -
Regular
Annual
Hours -
Overtime
Hourly
Wage
Rate
Annual
Wages
Annual Benefits
& Other
Employment
Costs 2
Annual
Direct
Labor
Costs
Annual
FTEs
% Labor
Burden
% Total
Hours
12 ASL Driver $0 $0 0.00 0.0% 0.0%
13 Front Load Driver $0 $0 0.00 0.0% 0.0%14 Scout Driver $0 $0 0.00 0.0% 0.0%15 Helper $0 $0 0.00 0.0% 0.0%16 $0 $0 0.00 0.0% 0.0%17 $0 $0 0.00 0.0% 0.0%18 $0 $0 0.00 0.0% 0.0%19 $0 $0 0.00 0.0% 0.0%20 $0 $0 0.00 0.0% 0.0%21 $0 $0 0.00 0.0% 0.0%22 Total MFD - - $0 $0 $0 0.00 0.0% 0.0% Direct Labor 1
Annual
Hours -
Regular
Annual
Hours -
Overtime
Hourly
Wage
Rate
Annual
Wages
Annual Benefits
& Other
Employment
Costs 2
Annual
Direct
Labor
Costs
Annual
FTEs
% Labor
Burden
% Total
Hours
23 Roll-off driver $0 $0 0.00 0.0% 0.0%24 Flat-bed driver $0 $0 0.00 0.0% 0.0%25 $0 $0 0.00 0.0% 0.0%26 $0 $0 0.00 0.0% 0.0%27 $0 $0 0.00 0.0% 0.0%28 $0 $0 0.00 0.0% 0.0%29 Total On-Call - - $0 $0 $0 0.00 0.0% 0.0% 30 GRAND TOTAL DIRECT LABOR - - $0 $0 $0 0.00 0.0% 0.0% NOTES
ROLL-OFF BOX & ON-CALL SERVICES 3
MFD
City of Diamond Bar
4 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.3 - Direct Labor
1 Enter Employee classifications such as ASL driver, FL Driver, RL Driver, Scout Driver, Roll-Off Driver, Flat-Bed Driver, Relief Driver, Helper, etc. 2 All employment costs other than wages but including workers' compensation, payroll taxes, and benefits such as uniforms, medical, pension, vacation, sick pay, PTO, etc.3 Only enter wages related to roll-off box service and temporary bins that have not been captured elsewhere.
City of Diamond Bar
5 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.4 - Indirect Wages
A BC D E F G H I J
1 Indirect Wages 1
Annual
Hours -
Regular
Annual
Hours -
Overtime
Hourly
Wage Rate
Annual
Wages
Annual Benefits &
Other Employment
Costs 2
Annual
Direct Labor
Costs
Annual
FTEs
% Labor
Burden
% Total
Hours
2 Mechanic $0 $0 0.00 0.0% 0.0%3 Welder $0 $0 0.00 0.0% 0.0%4 $0 $0 0.00 0.0% 0.0%5 $0 $0 0.00 0.0% 0.0%6 $0 $0 0.00 0.0% 0.0%7 $0 $0 0.00 0.0% 0.0%8 TOTAL VEHICLE R&M - - $0 $0 $0 0.00 0.0% 0.0% % Allocation Total
9 SFD $0
10 MFD $011 Roll-Off $0
Must Equal 100%==> 0.0% $0
PROPOSER:
Instructions: Enter proposed positions in Column A (e.g. Mechanic, etc.) Enter proposed annual regular and overtime hours in Columns B and C . Enter Hourly Pay Rate in Column D. Enter Total Benefits & Other Employment Costs in column F to include all employment and fringe benefits costs such as vacation, medical, sick pay, PTO, uniforms, workers' compensation, payroll taxes, etc. Enter percent allocation to SFD, Commercial and Roll-Off in Rows 10 through 11, Column B.
ALLOCATION TO LINE OF BUSINESS
ENTER PROPOSER NAME
Only populate green colored cells. Avoid overwriting aqua colored cells.
VEHICLE REPAIR & MAINTENANCE
RESIDENTIAL OPTION:
City of Diamond Bar
6 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.4 - Indirect Wages
12 Indirect Wages 1
Annual
Hours -
Regular
Annual
Hours -
Overtime
Hourly
Wage Rate
Annual
Wages
Annual Benefits &
Other Employment
Costs 2
Annual
Direct Labor
Costs
Annual
FTEs
% Labor
Burden
% Total
Hours
13 Welder $0 $0 0.00 0.0% 0.0%
14 $0 $0 0.00 0.0% 0.0%15 $0 $0 0.00 0.0% 0.0%16 $0 $0 0.00 0.0% 0.0%17 $0 $0 0.00 0.0% 0.0%18 TOTAL CONTAINER R&M - - $0 $0 $0 0.00 0.0% 0.0% % Allocation Total
19 SFD $020 MFD $021 Roll-Off $0
Must Equal 100%==> 0.0% $0
ALLOCATION TO LINE OF BUSINESS
CONTAINER REPAIR & MAINTENANCE 3
City of Diamond Bar
7 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.4 - Indirect Wages
Indirect Wages 1
Annual
Hours -
Regular
Annual
Hours -
Overtime
Hourly
Wage Rate
Annual
Wages
Annual Benefits &
Other Employment
Costs 2
Annual
Direct Labor
Costs
Annual
FTEs
% Labor
Burden
% Total
Hours
22 Operations Manager $0 $0 0.00 0.0% 0.0%
23 Route Supervisor $0 $0 0.00 0.0% 0.0%24 $0 $0 0.00 0.0% 0.0%25 $0 $0 0.00 0.0% 0.0%26 $0 $0 0.00 0.0% 0.0%27 $0 $0 0.00 0.0% 0.0%28 $0 $0 0.00 0.0% 0.0%29 $0 $0 0.00 0.0% 0.0%30 $0 $0 0.00 0.0% 0.0%31 $0 $0 0.00 0.0% 0.0%32 $0 $0 0.00 0.0% 0.0%33 $0 $0 0.00 0.0% 0.0%34 $0 $0 0.00 0.0% 0.0%35 $0 $0 0.00 0.0% 0.0%36 $0 $0 0.00 0.0% 0.0%37 TOTAL MANAGEMENT & ADMIN - - $0 $0 $0 0.00 0.0% 0.0% % Allocation Total
38 SFD $039 MFD $040 Roll-Off $0
Must Equal 100%==> 0.0% $0
41 TOTAL INDIRECT WAGES - - $0 $0 $0 - 0.0% 0.0%
NOTES
1 Enter Employee classifications, e.g. . mechanics, welders, supervisors, operations manager, customer service representatives, etc. 2 All employment costs other than wages, workers' compensation and payroll taxes, but including benefits such as; medical, pension, vacation, sick pay, PTO, etc. 3 Include all personnel involved in container management, repair and maintenance including container delivery and pick-up drivers, welders, painters, etc.
ALLOCATION TO LINE OF BUSINESS
MANAGEMENT & ADMINISTRATION
City of Diamond Bar
8 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.5 Equipment R&M
A B C DE
Route Vehicle Related Costs SFD Vehicles MFD Vehicles
Roll-Off &
On Call
Services
Vehicles
Annual Cost
1 Parts $0
2 Oil $0
3 Tires $0
4 Outside Repairs $0
5 Taxes and Licenses $0
6 Other (Enter Here) $0
7 $0
8 $0
9 Subtotal Vehicle R&M $0 $0 $0 $0
10 Fuel $0
Container Repair & Maintenance
SFD Vehicles MFD Vehicles
Roll-Off &
On Call
Services
Vehicles
Annual Cost
11 Parts & Supplies $0
12 Other (Enter Here) $0
12 $0
13 $0
14 Subtotal Container O&M $0 $0 $0 $0
15 Total Container R&M $0 $0 $0 $0
Instructions: Enter route vehicle repair and maintenance costs. The cost categories in Column A are provided as examples. Each proposer is to enter descriptions consistent with their own cost classification.
Only populate green colored cells. Avoid overwriting aqua colored cells.
PROPOSER:
OPTION:
ENTER PROPOSER NAME
RESIDENTIAL
City of Diamond Bar
9 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.6 Allocated Costs
A BC D E F
Vehicle Repair &
Maintenance
Container
Management,
Repair &
Maintenance
Management &
Administrative Total
1. Other Indirect Costs 1
2 (Enter Description) $0
3 (Enter Description) $0
4 (Enter Description) $0
5 (Enter Description) $0
6 (Enter Description) $0
7 (Enter Description) $0
8 $0
9 $0
10 $0
11 Subtotal Other Indirect Cost $0 $0 $0 $0
2. Management & Administrative Costs 2
12 (Enter Description) $0
13 (Enter Description) $0
14 (Enter Description) $0
15 (Enter Description) $0
16 (Enter Description) $0
17 (Enter Description) $0
18 (Enter Description) $0
19 (Enter Description) $0
20 (Enter Description) $0
21 $0
22 $0
23 $0
24 $0
25 $0
26 $0
27 $0
28 $0
29 $0
30 $0
31 $0
32 Subtotal Management & Administrative Cost $0 $0 $0 $0 33 3. Other Depreciation (From CapEx YR-1) $0 $0 $0 $0
34 4. Other Interest (From CapEx YR-1) $0 $0 $0 $0
35 Total Costs to be Allocated $0 $0 $0 $0
PROPOSER: ENTER PROPOSER NAME
Only populate green colored cells. Avoid overwriting aqua colored cells.
Instructions: Enter other indirect costs for Rows 2 to 10 and rows 12 to 31, in columns C, D E. The cost categories in Column A are provided as examples. Each proposer is to enter descriptions consistent with their own financial plan.
Please note that Item 3. 'Other Depreciation' is populated from Form 1.7 'Cap-Ex', Column G, Row 62, 71, & 80; and Item 4. 'Interest Expense' is populated from Form 1.7 Cap-Ex, Column I, Row 62, 71, & 80 (all references to rows and columns in form not worksheet).
Beginning with Item 5 and through Item 8, enter percentage allocation in Column B. Totals must equal 100% for each section.
OPTION: RESIDENTIAL
City of Diamond Bar
10 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.6 Allocated Costs
5. Other Indirect Costs
%
Allocation
Vehicle Repair &
Maintenance
Container
Management,
Repair &
Maintenance
Management &
Administrative Total
46 SFD $0 $0 $0 $0
47 MFD $0 $0 $0 $0
48 Roll-Off Box & On-Call Services $0 $0 $0 $0
49 Total Costs Allocated Out: Must = 100%>> 0.0% $0 $0 $0 $0
6. Management & Administrative Costs
50 SFD $0 $0 $0 $0
51 MFD $0 $0 $0 $0
52 Roll-Off Box & On-Call Services $0 $0 $0 $0
53 Total Costs Allocated Out: Must = 100%>> 0.0% $0 $0 $0 $0
7. Other Depreciation
54 SFD $0 $0 $0 $0
55 MFD $0 $0 $0 $0
56 Roll-Off Box & On-Call Services $0 $0 $0 $0
57 Total Costs Allocated Out: Must = 100%>> 0.0% $0 $0 $0 $0
8. Other Interest
58 SFD $0 $0 $0 $0
59 MFD $0 $0 $0 $0
60 Roll-Off Box & On-Call Services $0 $0 $0 $0
61 Total Costs Allocated Out: Must = 100%>> 0.0% $0 $0 $0 $0 NOTES
1 Enter "Other Indirect Costs such as Safety &Training, Uniforms, etc. 2 Enter "Other Management and Administrative Costs" such as Rent, Utilities, Telephone, Information Technology, Office Supplies, Bad Debt, Accounting, Legal, Public Outreach, Payments to the City (Other than Franchise Fee), etc.
City of Diamond Bar
11 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.7 CapEx
ROW A B C D EF G H I
Description Price QTY Total Salvage Life Depreciation Interest Rate
1st Year
Interest
1 $0 $0 $0
2 $0 $0 $0
3 $0 $0 $0
4 $0 $0 $0
5 $0 $0 $0
6 $0 $0 $0
7 $0 $0 $0
8 $0 $0 $0
9 $0 $0 $0
10 $0 $0 $0
11 $0 $0 - $0
Description Price QTY Total Salvage Life Depreciation Interest Rate
1st Year
Interest
12 $0 $0 $0
13 $0 $0 $0
14 $0 $0 $0
15 $0 $0 $0
16 $0 $0 $0
17 $0 $0 $0
18 $0 $0 $0
19 $0 $0 $0
20 $0 $0 $0
21 $0 $0 $0
22 $0 $0 - $0
Description Price QTY Total Salvage Life Depreciation Interest Rate
1st Year
Interest
23 Roll-Off Trucks $0 $0 $0
24 $0 $0 $0
25 $0 $0 $0
26 $0 $0 $0
27 $0 $0 $0
28 $0 $0 $0 -
29 $0 $0 $0 -
TOTAL SFD VEHICLES
TOTAL & MFD VEHICLES
3 ROLL-OFF BOX & ON-CALL SERVICES VEHICLES
TOTAL ROLL-OFF & ON-CALL VEHICLES
TOTAL VEHICLES
2 MFD VEHICLES
PROPOSER:
Only populate green colored cells. Avoid overwriting aqua colored cells.
VEHICLES YEAR 1 CONVENTIONAL
1 SFD VEHICLES
Instructions: This worksheet is includes inputs for Vehicles, Containers and Other Capital Costs. Enter other asset description, purchase price, salvage value, expected asset life and interest rate for cost of capital.
OPTION:
ENTER PROPOSER NAME
RESIDENTIAL
City of Diamond Bar 12 Prepared by Sloan Vazquez McAfee 1/4/2024
Form 1.7 CapEx
Description Price QTY Total Salvage Life Depreciation Interest Rate
1st Year
Interest
30 $0 $0 $0
31 $0 $0 $0
32 $0 $0 $0
33 $0 $0 $0
34 $0 $0 $0
35 $0 $0 $0
36 $0 $0 $0
37 $0 $0 $0
38 $0 $0 - $0
Description Price QTY Total Salvage Life Depreciation Interest Rate
1st Year
Interest
39 $0 $0 $0
40 $0 $0 $0
41 $0 $0 $0
42 $0 $0 $0
43 $0 $0 $0
44 $0 $0 $0
45 $0 $0 $0
46 $0 $0 $0
47 $0 $0 - $0
Description Price QTY Total Salvage Life Depreciation Interest Rate
1st Year
Interest
48 $0 $0 $0
49 $0 $0 $0
50 $0 $0 $0
96 $0 $0 $0
51 $0 $0 $0
52 $0 $0 $0 -
53 $0 $0 $0 -
CONTAINERS
4 SFD CONTAINERS
TOTAL CONTAINERS
5 MFD CONTAINERS
6 ROLL-BOX & ON-CALL SERVICES CONTAINERS
TOTAL ROLL-OFF & ON-CALL CONTAINERS
TOTAL MFD CONTAINERS
TOTAL SFD CONTAINERS
City of Diamond Bar 13 Prepared by Sloan Vazquez McAfee 1/4/2024
Form 1.7 CapEx
Description Price QTY Total Salvage Life Depreciation Interest Rate
1st Year
Interest
63 Shop Truck $0 $0 $0
64 $0 $0 $0
65 $0 $0 $0
66 $0 $0 $0
67 $0 $0 $0
68 $0 $0 $0
69 $0 $0 $0
70 $0 $0 $0
71 $0 $0 - $0
Description Price QTY Total Salvage Life Depreciation Interest Rate
1st Year
Interest
72 Flatbed $0 $0 $0
73 $0 $0 $0
74 $0 $0 $0
75 $0 $0 $0
76 $0 $0 $0
77 $0 $0 $0
78 $0 $0 $0
79 $0 $0 $0
80 $0 $0 - $0
Description Price QTY Total Salvage Life Depreciation Interest Rate
1st Year
Interest
54 Pickups $0 $0 $0
55 Vehicles $0 $0 $0
56 $0 $0 $0
57 $0 $0 $0
58 $0 $0 $0
59 $0 $0 $0
60 $0 $0 $0
61 $0 $0 $0
62 $0 $0 $0 -
81 $0 $0 $0 -
82 $0 $0 $0 -
8 OTHER: CONTAINER MANAGEMENT, REPAIR & MAINTENANCE
TOTAL OTHER MANAGEMENT ADMIN., VEHICLE
R&M, CONTAINER R&M
GRAND TOTAL
TOTAL OTHER MANAGEMENT ADMIN
TOTAL OTHER VEHICLE R&M
TOTAL OTHER CONTAINER R&M
OTHER CAPITAL COSTS
9 OTHER: MANAGEMENT & ADMINISTRATIVE
7 OTHER: VEHICLE REPAIR & MAINTENANCE
City of Diamond Bar 14 Prepared by Sloan Vazquez McAfee 1/4/2024
Form 1.8 Disposal and Processing Costs
PROPOSER:
OPTION:
Row Facility Tons $/Ton Total Cost
1 $0
2 $0
3 $0
4 Solid Waste Total 0.0 - $ $0
Facility Tons $/Ton Total Cost
5 $0
6 $0
7 $0
8 Recycling Processing Total 0.0 - $ $0
Facility Tons $/Ton Total Cost
9 $0
10 $0
11 $0
12 Organics Processing Total 0.0 - $ $0
13 SFD TOTAL 0.0 - $ $0
RESIDENTIAL
ENTER PROPOSER
NAME
Instructions: For each waste stream e.g. landfill disposal, solid waste processing, recyclables processing, Organics, etc., enter the projected tonnage, tipping fee per ton. If transportation from facility to facility is required, enter tons and costs per ton to transport. Waste streams are examples only, enter consistent with your proposed plans.
RESIDENTIAL (SINGLE-FAMILY DWELLINGS)
Only populate green colored cells. Avoid overwriting aqua colored cells.
Solid Waste (Trash)
Recycling Processing
Organics Processing
City of Diamond Bar
15 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.8 Disposal and Processing Costs
Facility Tons $/Ton Total Cost
14 $0
15 $0
16 $0
17 Solid Waste Total 0.0 - $ $0
Facility Tons $/Ton Total Cost
18 $0
19 $0
20 $0
21 Recycling Processing Total 0.0 - $ $0
Facility Tons $/Ton Total Cost
22 $0
23 $0
24 $0
25 Organics Processing Total 0.0 - $ $0
26 MFD TOTAL 0.0 - $ $0
Solid Waste (Trash)
Recycling Processing
Organics Processing
MFD
City of Diamond Bar
16 Prepared by Sloan Vazquez McAfee
1/4/2024
Form 1.8 Disposal and Processing Costs
Facility Tons $/Ton Total Cost
27 $0
28 $0
29 $0
30 MSW Total 0.0 - $ $0
Facility Tons $/Ton Total Cost
31 $0
32 $0
33 $0
34 Recycling Processing Total 0.0 - $ $0
Facility Tons $/Ton Total Cost
35 $0
36 $0
37 $0
38 Organics Processing Total 0.0 - $ $0
39 ROLL-OFF BOX & ON-CALL TOTAL 0.0 - $ $0
Refuse
Recycling Processing
Organics Processing
ROLL-OFF BOX & ON-CALL
City of Diamond Bar
17 Prepared by Sloan Vazquez McAfee
1/4/2024
RFP ATTACHMENT 7
RATE PROPOSAL FORMS
Instructions: Input data requested in FORMS 2.0 through 2.4. Only input into green colored cells.
FORM Content
2.0 Rate Revenue Summary2.1 SFD Year-One Proposed Rates2.2 MFD Year-One Proposed Rates2.3 Roll-Off and On-Call Year-One Proposed Rates (Roll-Off, Temporary Clean-Up Bins, & MFD Bulky Item Collection)
2.4 Other Charges Year-One Proposed Rates
City of Mission Viejo 18 Prepared by Sloan Vazquez McAfee 1/4/2024
ENTER PROPOSER NAME
RESIDENTIAL
A CD
Row Service Category Proposed Rate Revenue
Estimated Rate Revenue
1 Residential Service Rate Revenue1 $5,993,688
2 MFD Service Rate Revenue1 $0
3 Drop-Off & Other On-Call Rate Revenue1 $0
4 Estimated First-Year Rate Revenue1 $5,993,688
City Fees
5 Franchise Fee 2 4.79% $287,000.00
6 CalRecycle Compliance Fee $375,000
7 Residential Vehicle Impact Fee $175,000
8 Residential Street Sweeping Fee $175,000
9 Total First-Year City Fees $1,012,000
10 Estimated First-Year Rate Revenue Less City Fees $4,981,688 11 Estimated Contractor Compensation (From Form 1.1)
$0
12 Difference Between Rate Revenue and Estimated Contractor Compensation 3
$4,981,688
NOTES
1 Includes City Fees
2 3
FORM 2.0: RATE REVENUE SUMMARY
Franchise fees represent the City's value of franchise. Proposer may agree or offer a different amount.
Instructions: Confirm the reasonableness of total estimated first-year rate revenue (row 4, column D) based upon proposed rates and estimated service counts; and, drop box, temporary bins, and bulky items entered in forms 2.1 - 2.4.
The Estimated First-Year Rate Revenue in row 10 and Esimated Contractor Compensation in row 11 should equal - explain any variation.
The rate revenue generated by the service levels assumptions and rates proposed in Forms 2.1 through
2.4 should equal the estimated contractor compensation in form 1.1. Proposer shall explain any material difference between proposed first-year rate revenues and its estimated first-year Contractor Compensation.
Proposer:
Option:
City of Diamond Bar 19
Prepared by Sloan Vazquez McAfee
1/4/2024
Proposer:
Option:
A BC D E F
Row Service Description Monthly
Rate
Service
Count
Per Unit, Event,
Etc.
Monthly
Revenue
Annual
Revenue
1 Single-Family Dwelling - 35 gallon trash cart $26.04 2,345.0 Unit / Month $61,064 $732,768 2 Single-Family Dwelling - 64 gallon trash cart $32.09 9,254.0 Unit / Month $296,961 $3,563,532 3 Single-Family Dwelling - 96 gallon trash cart $38.50 3,674.0 Unit / Month $141,449 $1,697,388 4 Single-Family Dwelling - 35 gallon trash cart - senior discounted $22.41 Unit / Month $0 $0 5 Single-Family Dwelling - 64 gallon trash cart - senior discounted $27.67 Unit / Month $0 $0 6 Single-Family Dwelling - 96 gallon trash cart - senior discounted $33.00 Unit / Month $0 $0 7 Total Units 15,273.0
8 $499,474 $5,993,688
Service Description Monthly
Rate
9 Additional charge for 35 gallon trash cart beyond (1) one. Not to exceed 20% of trash cart Row 1 Column B. 1 $5.21
10 Additional charge for 64 gallon trash cart beyond (1) one. Not to exceed 20% of trash cart Row 2 Column B. 1 $6.42
11 Additional charge for 96 gallon trash cart beyond (1) one. Not to exceed 20% of trash cart Row 3 Column B. 1 $7.70
12 Additional charge for recyclables cart beyond (2) two. Not to exceed 7% of 64 gallon trash cart Row 2 Column B. 2 $2.25
13 Additional charge for organics cart beyond (2) two. Not to exceed 20% of 64 gallon trash cart Row 2 Column B. 3 $6.42
14 Additional charge for backyard service. 4
15 Additional charge for refuse cart overage beyond two (2) annual pickup events and one (1) year-end pickup. Not to exceed 20% of trash cart Row 2 Column B. 5 $6.42
16 Cart Overage Charge for overflowing container upon second and subsequent occurrence in 3-month period. Not to exceed 20% of trash cart Row 2 Column B. $6.42
17 Bulky Item Pickup - Beyond four (4) pickup collection events per calendar year. 6
18 Contamination Fee upon third and subsequent occurrence in 12-month period.
20 Damaged Cart Replacement 7
21 Cart Exchange after free after free-exchange period. 25 Late Payment charge for unpaid balance per month after 75 days past due date. 1.50%
26 Service Reinstatement charge after suspension for non-payment $75.00 Unit / Month
Per Event
Per Event
% of Monthly Balance
Per Cart / Event
Total Proposed Rate Revenue==>
Per Event
Per Event
Per Event
Per Cart / Event
Single-Family Dwelling Other Services and Charges
Per Unit, Event, Etc.
Unit / Month
Unit / Month
Unit / Month
Unit / Month
Unit / Month
FORM 2.1: SFD Year-One Proposed Rates
Only populate green colored cells. Avoid overwriting aqua colored cells.
Single-Family Dwelling Standard Service:
Instructions: For Rows 1 through 5, enter proposed rates in Column B. For Rows 7 through 24, enter proposed rates for other services and charges.
Standard Service includes three (3) carts; One each for refuse, recycling, and organics. The Monthly Rate is based on the refuse cart size chosen by the customer. Customers may choose 35, 64, or 96-gallons carts for recycling and/or organics. Default sizes for all three waste streams are 64 gallon.
NTER PROPOSER NAM
RESIDENTIAL
City of Diamond Bar
20 Prepared by Sloan Vazquez McAfee
1/4/2024
Row Service Description Monthly
Rate
Service
Count
Per Unit, Event,
Etc.
Monthly
Revenue
Annual
Revenue
NOTES
1 2
3 4
5 6
7 Contractor shall roll out and return carts for any Customer who is legally or medically recognized as disabled at no additional charge.
Contractor may charge for additional pickups beyond two annual pickups per calendar year and an end-of-year pickup for trash.
Contractor may charge for additional bulky item pickups beyond four annual pickups per calendar year. Customers may put out up to 3 cubic yards of material at each pickup event.
Contractor may charge for replacement of carts if due to provable negligence .
Basic service includes one (1) cart for trash. Customers may order additional carts at an additional charge.
Basic service includes up to two (2) carts for recyclables. Customers may order additional recyclables carts at an additional charge. This rate will apply to any size cart.
Basic service includes up to two (2) carts for organics. Customers may order additional organics carts at an additional charge.
City of Diamond Bar
21 Prepared by Sloan Vazquez McAfee
1/4/2024
Proposer:
Option:
A BCDE FGH
123456
1 70 Gal Cart $41.31
2 98 Gal Cart
3 1.5 cubic yard - 1st bin $109.74 $180.35
4 1.5 cubic yard - each addl $98.77 $162.31
5 2 cubic yard - 1st bin $125.68 $217.90 $297.89 $385.50 $477.75 $557.74 $47.98 6 2 cubic yard - each addl $113.10 $196.10 $268.11 $346.96 $429.98 $501.96 7 3 cubic yard - 1st bin $155.60 $257.97 $362.11 $470.26 $576.41 $703.49 $55.56 8 3 cubic yard - each addl $140.03 $232.14 $326.00 $423.23 $518.78 $633.15 9 4 cubic yard - 1st bin $197.00 $317.05 $439.84 $626.43 $749.22 $910.07 $63.17 10 4 cubic yard - each addl $177.28 $285.34 $395.83 $563.78 $674.31 $819.08 11 6 cubic yard - 1st bin $235.15 $388.45 $543.72 $790.24 $943.57 $1,139.84 $73.37 12 6 cubic yard - each addl $211.63 $349.61 $489.34 $711.23 $849.21 $1,028.87 13 123456
14 2 cubic yard compactor
15 3 cubic yard compactor
16 4 cubic yard compactor
17 6 cubic yard compactor
18 123456
19 70 Gal Cart $20.54 $0.00 $0.00
20 98 Gal Cart $20.54 $0.00 $0.00
21 1.5 cubic yard - 1st bin $54.87 $90.18 $0.00 $0.00 $0.00 $0.00 $0.00 22 1.5 cubic yard - each addl $49.39 $81.16 $0.00 $0.00 $0.00 $0.00 $0.00 23 2 cubic yard - 1st bin $62.84 $108.95 $148.95 $192.75 $238.88 $278.87 $23.99 24 2 cubic yard - each addl $56.55 $98.05 $134.06 $173.48 $214.99 $250.98 $0.00 25 3 cubic yard - 1st bin $77.80 $128.99 $181.06 $235.13 $288.21 $351.75 $27.78 26 3 cubic yard - each addl $70.02 $116.07 $163.00 $211.62 $259.39 $316.58 $0.00 27 Row Container Type/Size Frequency of Collections per Week Additional Pick Up
Proposed Monthly Rates for Trash Compactors
Row Container Type/Size Frequency of Collections per Week Additional Pick Up
Additional
Pick Up
Proposed Monthly Rates for Recycling Containers
Proposed Monthly Rates for Trash Containers
Row Container Type/Size Frequency of Collections per Week Only populate green colored cells. Avoid overwriting aqua colored cells.
Instructions: In columns B - H, enter proposed rates in green colored cells rows 1 - 13 for trash; rows 14 - 17 for trash compactors; rows 19 - 26 for recycling, rows 28 - 31 for organics, and rows 33 - 40 for other charges.
Form 2.2: Commercial/MFD Year-One Proposed Rates
ENTER PROPOSER NAME
RESIDENTIAL
City of Diamond Bar
22 Prepared by Sloan Vazquez McAfee
1/4/2024
Proposer:
Option:
I J K L MN O P
123456
0.0 0.0
0.0 0.0
0.0 0.0
0.0 0.0
0.0 0.0
0.0 0.0
1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
123456
0.0 0.0
0.0 0.0
0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
123456
0.0 0.0
0.0 0.0
0.0 0.0
0.0 0.0
0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
Total
Subscription Levels for Trash Compactors
Frequency of Collections per Week Additional
Pick Up Total
Frequency of Collections per Week Additional
Pick Up Total
RESIDENTIAL
Subscription Levels for Recycling Containers
Frequency of Collections per Week Additional
Pick Up
Subscription Levels for Trash Containers
Commercial/MFD Year-One Proposed Rates
This subscription level were provided by the existing franchise hauler. Each Proposer must review and proposed projected subscription levels based on their own program/technology expectations.
ENTER PROPOSER NAME
City of Diamond Bar
23 Prepared by Sloan Vazquez McAfee
1/4/2024
Proposer:
Option:
Q R S T U VW X
123456
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subtotal Monthly Rate Revenue for Solid Waste Bins==> $0.00 123456
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subtotal Monthly Rate Revenue for Solid Waste Compactors==> $0.00 123456
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subtotal Monthly Rate Revenue for Recycling Material==> $0.00 Frequency of Collections per Week Additional
Pick Up
Total
Commercial/MFD Year-One Proposed Rates
ENTER PROPOSER NAME
RESIDENTIAL
THIS WORKSHEET WILL SELF-POPULATE - NO INPUT NECESSARY!!!! Total
Proposed 1st Year Monthly Rate Revenue for Trash Compactors Proposed 1st Year Monthly Rate Revenue for Recycling Containers Frequency of Collections per Week Additional
Pick Up Total
Additional
Pick Up
Frequency of Collections per Week
Proposed 1st Year Monthly Rate Revenue for Trash Containers City of Diamond Bar
24 Prepared by Sloan Vazquez McAfee
1/4/2024
A BCDE FGH
Only populate green colored cells. Avoid overwriting aqua colored cells. 123456
28 70 Gal Cart $46.81 $93.61 $140.42 $187.22 $234.03 $280.84 $0.00 29 98 Gal Cart $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 30 2 cubic yard - 1st bin $109.74 $180.35 $0.00 $0.00 $0.00 $0.00 $0.00 31 2 cubic yard - each addl $98.77 $162.31 $0.00 $0.00 $0.00 $0.00 $0.00 32 123456
33 Scout Service $78.66 $187.41 $281.41 $374.83 $468.53 $562.23 34 Container Lock Charge $13.66
35 Enclosure Lock Charge
36 Pull-out Exceeding 25 feet
37 Sunday Service - Each Service
38 Valet Service for Carts $6.00
39 40
NOTES
1 2
3 Proposed Monthly Rates for Other Services
Row Service Type Frequency of Collections per Week Additional Pick Up
Row Container Type/Size Frequency of Collections per Week Additional Pick Up
Proposed Monthly Rates for Organics Containers
City of Diamond Bar
25 Prepared by Sloan Vazquez McAfee
1/4/2024
I J K L MN O P
123456
0.0 0.0
0.0 0.0
0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
123456
Subscription Levels for Other Services
Frequency of Collections per Week Additional
Pick Up Total
Subscription Levels for Organics Containers
Frequency of Collections per Week Additional
Pick Up Total
City of Diamond Bar
26 Prepared by Sloan Vazquez McAfee
1/4/2024
Q R S T U VW X
THIS WORKSHEET WILL SELF-POPULATE - NO INPUT NECESSARY!!!! 123456
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subtotal Monthly Rate Revenue for Organic Material==> $0.00 123456
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subtotal Monthly Rate Revenue for Other Services==> $0.00 $0.00
$0.00
Proposed 1st Year Monthly Rate Revenue for Other Services Frequency of Collections per Week Additional
Pick Up Total
Total Proposed Monthly Rate Revenue==>
Total Proposed Annual Rate Revenue==>
Frequency of Collections per Week Additional
Pick Up Total
Proposed 1st Year Monthly Rate Revenue for Organics Containers City of Diamond Bar
27 Prepared by Sloan Vazquez McAfee
1/4/2024
Proposer:
Option:
A B C DE F
Row Container Size/Type Customer
Rate
Service
Count
Estimated Rate
Revenue
Roll-Off Box Hauling Service
1 Roll off boxes and compactors (all sizes). Includes delivery and removal. per haul # of pulls $0
3 Subtotal Roll-Off Service 0.0 # of pulls $0
Roll-Off Disposal/Processing & Other Fees
5 Solid waste processing (MRF) 1 per ton # of tons $0
9 C&D processing 2 per ton # of tons $0
10 Redelivery/Return trip/Dry run per event # of events $0 11 Daily rental after 7 days with no dump per day # of days $0 12 Relocation fee per event # of events $0
13 per event # of events $0
14 Subtotal Roll-Off Disposal/Processing 0.0 $0
15 Total Roll-Off Revenue $0
Temporary Bin
16 3YD Bin - deliver, pickup and one dump per event # of events $0 17 3YD Bin additional dump per event # of events $0
18 6YD Bin - deliver, pickup and one dump per event # of events $0 19 6YD Bin additional dump per event # of events $0
20 Daily rental after 7 days Per Day # of Days $0
MFD Bulky Item Collection
21 Bulky Item Pickup - beyond four (4) pickup collection events per year. Per event # of events $0
24 Total Annual Rate Revenue $0
NOTES
1 State percentage recovery minimum in proposal.
2 75% minimum diversion.
Form 2.3: Roll-Off & On-Call Service Year-One Proposed Rates
ENTER PROPOSER NAME
Instructions: Enter proposed rates for roll-box and compactor service, disposal and processing, temporary bins service and bulky item collection in column B and assumed service subscriptions in column D.
Only populate green colored cells. Avoid overwriting aqua colored cells.
RESIDENTIAL
City of Diamond Bar
28 Prepared by Sloan Vazquez McAfee
1/4/2024
Proposer:
Option:
A BC
Row Description Fee
1 Bin cleaning bin fee beyond one (1) per per year. per event2 Bin Enclosure clean-out fee due to overflowing containers. per event3 Bin Exchange beyond once per Agreement Year per event4 Bin Contamination Fee upon third and subsequent occurrence in 12-month period.
per event
5 Emergency Service - 1 Crew & 1 Truck per hour6789
101112
ENTER PROPOSER NAME
Form 2.4: Other Charges and Fees Year-One Proposed Fees Instructions: Enter proposed rates charges and fees in column B.
Only populate green colored cells. Avoid overwriting aqua colored cells.
RESIDENTIAL
City of Diamond Bar
29 Prepared by Sloan Vazquez McAfee
1/4/2024
City of Diamond Bar, California Attachment 8. Proposal Outline RFP for Solid Waste Services May 3, 2023 Page 1
PROPOSAL OUTLINE
Proposers must follow the outline below when completing their proposals. Under each section, proposer must include all information as outlined below, including all subheadings and subsections as identified in RFP Section 5 – Submittal Requirements.
General Requirements
i. Title Page
ii. Cover Letter
iii. Table of Contents
2. Proposer Overview
1. Business Structure
2. Proposer’s Experience
3. Key Personnel Qualifications
4. Proposer’s Past and Pending Litigation
5. Financial Information
6. Insurance
3. Proposal for Solid Waste Services
1. Collection Services Approach
2. Customer Service Center
3. Implementation Plan
4. AB 341, AB 1826, and SB 1383 Implementation Plan
5. Food and Rescue Donation Program
6. Organics Waste Recycling Program
7. Recyclable Materials
8. Procurement of Received Organic Waste Products
9. Proposed Operation Facilities
10. Proposed Disposal, Transfer, and Processing Facilities
4. Displaced Employee Retention
5. Exceptions to the Agreement
6. Rate Proposals
1. Residential Sector Rate Proposal
2. Commercial Sector Rate Proposal
3. City-Wide Rate Proposal
4. Alternative Rate Proposal(s)
7. Proposer Code of Conduct
Subject: City of Diamond Bar RFP Addendum #1 - June 12, 2023 From: Enrique Vazquez <[email protected]>
Date: 6/12/2023, 3:16 PM
To: "Quiroa, Lily" <[email protected]>, David Perez <[email protected]>, Jesse Quintana <[email protected]>
CC: 'Alfa Lopez' <[email protected]>
Lily Quiroa - WM,
David Perez - VVS,
AƩached is addendum #1 to the RFP. It includes the following;
1. DraŌ Franchise Agreement: AƩachment 1
2. The Rate Adjustment Procedure is now included in the DraŌ Agreement.
3. Updated RFP: Changes in the RFP mostly reflect updated references to secƟons of the franchise agreement. A version of enƟre RFP with the updates shown in track changes is also included.
4. An updated RFP schedule.
The deadline to submit quesƟons is now July 10, 2023 by 5:00 p.m. If you've already submiƩed quesƟons you are welcome to submit addiƟonal quesƟons. All quesƟons already submiƩed will be responded to in wriƟng.
Please acknowledge receipt of this addendum.
Thank you all for your parƟcipaƟon.
Regards,
--
Enrique Vazquez
Sloan Vazquez McAfee
626-347-3226
www.sloanvazquez.com
AƩachments:
DB RFP Addendum #1.pdf 253 KB
DB RFP Addendum #1-EnƟre RFP.pdf 492 KB
Diamond Bar DraŌ Agreement.docx 350 KB
Exhibit 2A Rate Adjustment Procedure -SFD Carts.pdf 167 KB Exhibit 2B Rate Adjustment Procedure -Bins.pdf 167 KB
Exhibit 2C Rate Adjustment Procedure -Roll-Off Boxes.pdf 144 KB Exhibit 2D Rate Adjustment Procedure -Other.pdf 123 KB
Exhibit 2E Example Index CalculaƟon.pdf 154 KB
Exhibit 6 Corporate Guaranty.pdf 147 KB
͓ͳǦ
ͳʹǡʹͲʹ͵
ͳʹ ͳȀͶȀʹͲʹͶǡͳͳǣ͵͵
Exhibit 7 - Contractor's Faithful Performance Bond.pdf 95.8 KB Rate Adjustment Procedure.xlsx 34.3 KB
͓ͳǦ
ͳʹǡʹͲʹ͵
ʹʹ ͳȀͶȀʹͲʹͶǡͳͳǣ͵͵
City of Diamond Bar, California Addendum #1
RFP for Solid Waste Services June 12, 2023 Page 1
REQUEST FOR PROPOSALS
FOR
SOLID WASTE SERVICES
ADDENDUM #1
Issued by
Prepared by:
3002 Dow Avenue, Suite 116, Tustin, CA 92780
Office: 866.241.4533
[email protected] · www.sloanvazquez.com
Contact: Enrique Vazquez
[email protected]
626-347-3226
June 12, 2023
City of Diamond Bar, California Addendum #1
RFP for Solid Waste Services June 12, 2023 Page 2
THIS ADDENDUM #1 ISSUED JUNE 12, 2023 REFLECTS THE FOLLOWING UPDATES:
1) Updated RFP: The references in the RFP have been updated to reflect the final structure of the Draft Franchise Agreement.
To facilitate locating the specific updates made to the RFP, the original RFP version with tracked changes is included with this Addendum #1.
2) Updated Schedule: The RFP schedule has been updated to allow adequate time to respond to the RFP.
3) Attachment #1: The Draft Franchise Agreement is included as Attachment 1. 4) Attachment #7: The Rate Adjustment Methodology has been included in the Draft Franchise Agreement Article 10 and Exhibit 2.
SUMMARY OF UPDATES
Table 1 has been updated to reflect the updated schedule as follows:
Table 1 – Updated RFP Schedule
Note: The City reserves the right to modify this schedule as needed.
Milestones Date
City issues RFP May 3, 2023
Mandatory pre-proposal meeting at 10:00 a.m. May 10, 2023 Distribution of Addendum #1 June 12, 2023
Deadline to submit written questions by 5 p.m. July 10, 2023 Distribution of Addenda July 20, 2023
Proposals Due no later than 4 p.m. August 30, 2023
Option to Release RFP to Public October 19, 2023
Evaluation Results Reported to City Council December 20, 2023 Final Selection and Approval January 16, 2023
Contractor commences providing services September 1, 2025 City of Diamond Bar, California Addendum #1
RFP for Solid Waste Services June 12, 2023 Page 3
The attachments under Section 2: Background Information now includes the following; x Attachment 1 is the Draft Agreement.
x Attachment 7 This attached has been rescinded. The Rate Adjustment Methodology is now included in the Draft Franchise Agreement.
The following reflect other updates in the RFP including updated references to the draft agreement to reflect the final structure of the Draft Franchise Agreement and a change in the RNG use in Vehicles.
SECTION 3: C&D DEBRIS SERVICES.
All loads of mixed C&D debris shall be delivered to a processing facility to meet all requirements described in draft Agreement Section 3.75.2.4. Contractor shall divert from landfilling a minimum of 75% or the State-mandated Construction and Demolition diversion percentage, whichever is greater, of all Construction and Demolition Debris Collected.
SECTION 3: CITY COLLECTION SERVICES:
City Facilities Collection: Collect and dispose of all refuse, recyclables, and organics generated and accumulated at premises owned and/or operated by the City at no additional charge (including e-waste, and construction and demolition debris) and in compliance with AB 341, AB 1826, and SB 1383. Such premises include, but are not limited to, offices, parks, and street maintenance operations. See Attachment 4 for the current list of facilities and service levels.
These facilities and service levels may vary over the term of the new agreement, with no increase in compensation for additional collection services. (Refer to draft Agreement Section 3.73.8.) SECTION 3: KEY CONTRACT TERMS
Environmental Coordinator: To achieve a high level of recycling public education and awareness, the Contractor shall designate an Environmental Coordinator to the City to complete outreach to SFD, MFD and Commercial customers, and develop and implement all public education and outreach activities required under the Agreement. The Recycling Coordinator shall conduct outreach, promote waste reduction, recycling, diversion programs, and provide technical assistance to Multi-family and Commercial Customers. The Environmental Coordinator shall not be the primary Contractor liaison described in draft Agreement Section 7.16B4.4.9.
SECTION 3: INSURANCE
The selected Contractor is required to maintain minimum insurance levels. See draft Agreement Section
11.8 Article 9 for the minimum limits of insurance for general liability, automobile liability, and workers compensation.
City of Diamond Bar, California Addendum #1
RFP for Solid Waste Services June 12, 2023 Page 4
SECTION 3: COLLECTION VEHICLE REQUIREMENTS
Contractor’s collection vehicles shall be not older than two-years and in like-new condition upon initiation of services under the Agreement, no more than 10 years of age during the initial term of the Agreement and no older than 15-years in age during any future extensions of the Agreement, and comply with Department of Transportation, South Coast Air Quality Management District and the California Air Resource Board requirements. Contractor’s collection vehicles must use only renewable natural gasgas alternative fuel. See draft Agreement Section 4.2.2.D3.10.4. Proposers must address their ability to assist the City comply with SB 1383 RNG procurement obligations with the use of RNG powered collection vehicles.
SECTION 3: FEES
Franchise Fee: Contractor shall pay a Franchise Fee that is commensurate with the value to be received by Contractor in receiving the exclusive right to provide the service set forth herein. The City concludes that a reasonable and appropriate amount for the benefits provided should be a minimum of FourHundred Ten-Thousand Dollars, ($410,000), in the first year. This payment to the City shall be referred to as a Franchise Fee and its percentage will be calculated according to estimated gross receipts from customers as shown in Form 2.0 Rate Revenue from Attachment 6 Rate Proposal Forms. (See draft Agreement Section 97.1). Should the City issue separate franchises for Residential and Commercial services, the commercial franchise fee shall be a minimum of One-Hundred Twenty-Three Hundred Dollars ($123,000) and the residential franchise fee shall be a minimum of Two-Hundred Eighty-Seven Thousand Dollars ($287,000).
CALRECYCLE Compliance Fee: Contractor shall pay to the City a CalRecycle Compliance Fee of SevenHundred Fifty Thousand Dollars ($750,000) adjusted annually as described in draft Agreement Section
97.2 and 9.77.6. The CalRecycle Compliance Fee amount represents a reasonable allocation of the City’s budgeted costs to comply with State mandates resulting from the enactment of AB 939 and subsequent related legislation including, but not limited to: AB 2176 (Chapter 879, Statutes of 2004), SB 1016 (Chapter 343, Statutes of 2008), AB 341 (Chapter 476, Statutes of 2011), AB 1826 (Chapter 727, Statutes of 2014), and SB 1383 (Chapter 395, Statutes of 2016) which require jurisdictions to implement solids waste Collection programs, meet Processing facility requirements, conduct contamination monitoring, provide education, maintain records, submit reports, monitor compliance, conduct enforcement, and fulfill other requirements. Should the City issue separate franchises for Residential and Commercial services, each franchisee shall pay a minimum CalRecycle fee of Three-Hundred Seventy-Five Thousand Dollars ($375,000).
Residential Vehicle Impact Fee: Contractor shall pay to the City an annual Vehicle Impact Fee of OneHundred Seventy-Five Thousand Dollars ($175,000) adjusted annually as described in draft Agreement Section 9.47.3 and 9.77.6. The Residential Vehicle Impact Fee is to reimburse the City for costs to provide road maintenance to City’s streets due to “wear and tear” caused by the use of Contractor’s Solid Waste Collection vehicles on City Streets. Should the City issue separate franchises for Residential and Commercial services, only the residential franchisee shall pay the Residential Vehicle Impact Fee.
City of Diamond Bar, California Addendum #1
RFP for Solid Waste Services June 12, 2023 Page 5
Residential Street Sweeping Fee: Contractor shall pay to the City an annual Street Sweeping Fee of OneHundred Seventy-Five Thousand Dollars ($175,000) adjusted annually as described in draft Agreement Section 9.57.4 and 9.77.6. The Residential Street Sweeping Fee is to reimburse the City for the cost of sweeping residential streets. Should the City issue separate franchises for Residential and Commercial services, only the residential franchisee shall pay the Residential Street Sweeping Fee.
SECTION 3: CUSTOMER RATE ARRANGEMENTS
The rate schedules establish the maximum rates that may be charged. Initial rates will be set based on the rates proposed in Attachment 6. The rates will thereafter be adjusted using a rate adjustment procedure described in Article 108 of the draft Agreement. The first rate adjustment is effective July 1, 2026.
SECTION 5: 2.4 PROPOSER’S PAST AND PENDING LITIGATION
List all civil or misdemeanor or felony criminal court or administrative filings by and/or against California government agencies that are currently pending and/or that have been filed, settled or otherwise received a disposition within the last ten years that relate to the provision of solid waste service listing the names of the parties, the case number, and a brief description of the case and disposition, if any.
This paragraph is applicable to the following persons and entities:
x The key personnel
x The owners and officers of the company
x The entity submitting the proposal; and/or,
x Any parent or affiliated company for actions filed in the State of California (For affiliates, proposer may limit disclosures of non-criminal matters to those in the Los Angeles County. x Any strategic partners or subcontractors identified in RFP. x Include the resolution and current status of each civil legal action.
Note: The term "affiliate" as used in this RFP is defined in Article Section 1.1 of the Agreement.
SECTION 5: 2.6 INSURANCE
Proposer must submit evidence that the proposer either has, or is able to obtain, the insurance coverage required in the draft Agreement Section 11.89.
SECTION 5: 3.1 COLLECTION SERVICES APPROACH
x Container requirements are described in draft Agreement Section 7.104.3. Proposer shall supply complete technical data and manufacturing specifications on the specific cart, bins and Drop Boxes being used.
REQUEST FOR PROPOSALS
FOR
SOLID WASTE SERVICES
Updated to Reflect Addendum #1
July 12, 2023
Issued by
Prepared by:
3002 Dow Avenue, Suite 116, Tustin, CA 92780
Office: 866.241.4533
[email protected] · www.sloanvazquez.com
Contact: Enrique Vazquez
[email protected]
626-347-3226
Original Issue Date: May 3, 2023
City of Diamond Bar, California Table of Contents
RFP for Solid Waste Services May 3Updated July 12, 2023 Page ii
tABLE OF cONTENTS
SECTION 1 - INTRODUCTION ............................................................................................................... 1 Overview of Request for Proposal ................................................................................................... 1 Proposal Clarifications and Updates ................................................................................................ 1 City Goals and Objectives ............................................................................................................... 2 Organization of RFP ........................................................................................................................ 2 RFP Schedule .................................................................................................................................. 3 SECTION 2 - BACKGROUND ................................................................................................................. 4 Background Information ................................................................................................................. 4 Service Data ................................................................................................................................... 4 Term of New Agreement or Agreements ......................................................................................... 4 SECTION 3 - SCOPE OF REQUIRED SERVICES ........................................................................................ 5 Single-Family Dwelling (SFD) Solid Waste Services ........................................................................... 5 Commercial Solid Waste Services (Including Multifamily Premises of 5 or more units) ..................... 7 C&D Debris Collection Services ....................................................................................................... 8 City Solid Waste services ................................................................................................................ 9 Key Contract Terms ...................................................................................................................... 10 SECTION 4 - RFP POLICIES, CONDITIONS, AND PROCESS .................................................................... 15 Rights Reserved by the City .......................................................................................................... 15 General RFP Requirements ........................................................................................................... 15 Code of Conduct ........................................................................................................................... 16 Proposal Submittal Requirements ................................................................................................. 16 Limits on Disclosure of Proposals .................................................................................................. 19 SECTION 5 - SUBMITTAL REQUIREMENTS .......................................................................................... 21 Proposal Outline .......................................................................................................................... 21
1. General Requirements ...................................................................................................... 21
2. Proposer OVerview .......................................................................................................... 21
3. Proposal for Solid Waste Services ..................................................................................... 24
4. Displaced Employee Retention ......................................................................................... 28
5. Exceptions to the Agreement ............................................................................................ 28 City of Diamond Bar, California Table of Contents
RFP for Solid Waste Services May 3Updated July 12, 2023 Page iii
6. Rate Proposals ................................................................................................................. 28
7. Proposer Code of Conduct and Non-Collusion Affidavit ..................................................... 29 SECTION 6 - PROPOSAL EVALUATION PROCESS ................................................................................. 30 Proposal Evaluation Criteria.......................................................................................................... 31 AWARD ........................................................................................................................................ 33 LIST OF ATTACHMENTS .................................................................................................................... 34 ATTAHCMENT 1: DRAFT AGREEMENT
ATTACHMENT 2: PROPOSER CODE OF CONDUCT AND NON-COLLUSION AFFIDAVID ATTACHMENT 3: SERVICE DATA
ATTACHMENT 4: CURRENT RATES
ATTACHMENT 5: CITY FACILITIES
ATTACHMENT 6: RATE PROPOSAL FORMS
ATTACHMENT 7: RATE ADJUSTMENT METHODOLOGY
ATTACHMENT 8: PROPOSAL OUTLINE
LIST OF TABLES
Table 1 – RFP Schedule ................................................................................................................................. 3 City of Diamond Bar, California Section 1. Introduction RFP for Solid Waste Services May 3Updated July 12, 2023
SECTION 1 - INTRODUCTION
OVERVIEW OF REQUEST FOR PROPOSAL
The City of Diamond Bar (City) is soliciting proposals from Waste Management and Valley Vista Services to provide solid wastes services to include the collection, transportation, recycling, processing, and disposal of solid waste.
Currently, solid waste services are provided under a Residential Cart Customer Franchise Agreement with Waste Management (WM) and a Commercial Bin and Roll-Off Box Franchise Agreement with Valley Vista Services (VVS).
WM provides collection services to residential premises that receive residential collection using carts and for temporary roll-off box and temporary bin collection service for cleanup or construction work performed at residential customers to whom WM provides collection service using carts. Temporary collection service for the construction of new residences, and all work on commercial premises, and residential premises that receive collection service using bins, are excluded from WM’s franchise agreement.
VVS provides collection services to commercial premises and all residential premises that receive collection using bins and including temporary bin and temporary roll-off box collection service with the exclusion of residential premises that receive collection service using carts.
By issuing this Request for Proposals (RFP) for solid waste services, the City is competitively procuring franchised solid waste services. VVS and WM are exclusively invited to present a proposal to provide solid waste service to their respective service area under the existing franchise agreements as well as a proposal to provide City-wide solid waste services including residential, commercial, and permanent rolloff and on-call services. Should the City determine that proposals received from VVS and WM are inadequate to meet the City desired goals, the City reserves the right to invite additional proposers prior to making a final decision in the selection of a contractor or contractors.
A key point of reference is the Draft Solid Waste Services Franchise Agreement (Agreement) included as Attachment 1. The Agreement provides definitions, contract terms, and conditions, including a complete description of the services to be provided. If there are differences between this RFP and the Agreement, the terms and conditions in the Agreement shall prevail.
PROPOSAL CLARIFICATIONS AND UPDATES
Proposers wishing to receive answers to questions and other RFP addenda must register by providing contact name, company name, address, e-mail address, and phone number via email to [email protected]. All Questions regarding this RFP shall be submitted to the City’s City of Diamond Bar, California Section 1. Introduction RFP for Solid Waste Services May 3Updated July 12, 2023
Consultant to [email protected] (see RFP Section 5 – Proposal Submittal Requirements.)
Only written responses will govern. Written questions may not be accepted after the date shown in the schedule in Table 1. However, simple questions regarding how to complete submittal forms or otherwise complete the proposal requirements, may be submitted via email until the proposal due date.
CITY GOALS AND OBJECTIVES
The City’s goals and objectives for the RFP process and future collection services are as follows:
INTEGRITY, COMPETITION IN SELECTION PROCESS, AND CONTRACT TERMS CONSISTENT WITH
CALRECYCLE COMPLIANCE REQUIREMENTS
x Conduct the RFP process with integrity and transparency. x Stimulate competition among proposing companies.
x Set high performance standards.
x Ensure value for ratepayers.
x Enter into a contract with fair terms and conditions.
QUALITY, HIGH-VALUE PROGRAMS
x Consistent, reliable, and quality service.
x Efficient service delivery that provides a strong value to the ratepayers. x Responsive customer service system.
x Well-planned and professionally executed transition to any new programs and services. x Quality outreach and education.
x Effective diversion programs to ensure compliance with regulations.
ORGANIZATION OF RFP
This RFP is organized into six sections as follows:
x Section 1 provides a brief introduction to the RFP.
x Section 2 provides background information.
x Section 3 presents the scope of required services.
x Section 4 provides the RFP policies, conditions, and process. x Section 5 describes the RFP submittal requirements.
x Section 6 outlines the proposal evaluation process.
City of Diamond Bar, California Section 1. Introduction RFP for Solid Waste Services May 3Updated July 12, 2023
RFP SCHEDULE
The key activities and completion dates for the RFP process are provided in Table 1.
Table 1 – RFP Schedule
Note: The City reserves the right to modify this schedule as needed.
Milestones Date
City issues RFP May 3, 2023
Mandatory pre-proposal meeting at 10:00 a.m. May 10, 2023 Distribution of Addendum #1 June 12, 2023
Deadline to submit written questions by 5 p.m. May 24July 10, 2023 Distribution of Addenda May 31July 20, 2023
Proposals Due no later than 4 p.m. June 19August 30, 2023 Option to Release RFP to Public August 6October 19, 2023 Evaluation Results Reported to City Council October 9December 20, 2023 Final Selection and Approval November 14January 16,
2023
Contractor commences providing services September 1, 2025 City of Diamond Bar, California Section 2. Background
RFP for Solid Waste Services May 3Updated July 12, 2023
SECTION 2 - BACKGROUND
BACKGROUND INFORMATION
The information presented in this section and the related Attachments listed below are for informational purposes only. Each proposer should take whatever steps it believes are necessary to determine the actual service requirements of the City and understand service conditions when preparing a proposal. The following is a list of Attachments providing reference information for proposers (Attachments 2 and 6 are for completion and submittal with the proposal):
x Attachment 1 is the Draft Agreement.
x Attachment 2 is the Proposer Code of Conduct and Non-Collusion Affidavit. x Attachment 3 provides Service Data.
x Attachment 4 provides Current Rates for solid waste services. x Attachment 5 provides a list of City Facilities.
x Attachment 6 provides the Rate Proposal Forms.
x Attachment 7 provides Rate Adjustment Methodology.
x Attachment 8 provides the Proposal Outline.
SERVICE DATA
Service data including a description of the service area, rate revenue, tonnage collected, units serviced and the most recent rates effective July 1, 2022, are shown in Attachment 3.
TERM OF NEW AGREEMENT OR AGREEMENTS
The initial term of the new agreement is ten (10) years. City may, in its sole discretion, authorize an extension of up to twenty-four (24) months prior to the expiration of the initial term of the agreement.
The City anticipates exercising its option to extend the current Agreements for an additional twenty-four (24) months setting their expiration to August 31, 2025. The new Agreement(s) will take September 1, 2025.
City of Diamond Bar, California Section 3. Scope of Required Services RFP for Solid Waste Services May 3Updated July 12, 2023
SECTION 3 - SCOPE OF REQUIRED SERVICES
This section provides a brief description of the services solicited through this RFP. The Agreement provides the detailed scope of services. The Agreement is included as Attachment 1. The Agreement provides definitions, contract terms and conditions, performance standards, including a complete description of the services required by the City. If there are differences between this RFP and the Agreement, the terms and conditions in the Agreement shall prevail.
SINGLE-FAMILY DWELLING (SFD) SOLID WASTE SERVICES
Under the current agreements, residential solid waste service includes services to residential premises that receive solid waste services using carts but excludes temporary solid waste collection services for construction of new residences, and all work on commercial premises, and residential premises that receive collection services with bins which are addressed under the commercial solid waste services agreement.
Under this RFP, residential solid waste service includes services to single-family dwellings (SFD) and multi-family dwellings (MFD) of less than five units regardless of container size, type (cart, bin, roll-off box) required for service, including roll-off services, permanent, temporary, and on-call, and on-call clean-up bins. MFDs of five or more units are included under commercial solid waste services.
Refer to draft Agreement Section 3.2 for a complete description of service requirements for Residential services.
Standard Cart Service: Standard cart service will be the weekly, automated collection of refuse, recycling, and organics. The default cart size for each waste stream shall be 64-gallons. Customers may request different size carts for each waste stream. Carts shall be offered in 35, 64, and 96-gallon cart sizes. The monthly rate shall be based on the refuse cart size. Recycling and organics carts shall be collected on the same day as refuse collection.
Additional refuse carts beyond one may be requested for an additional monthly fee. Customers may request a second recycling cart at no additional charge. Additional recycling carts beyond two are subject to an additional monthly fee. Customers may request a second organics cart at no additional charge. Additional organics carts beyond two are subject to an additional monthly fee.
MFDs of Less Than Five Units: MFDs of less than five may be provided solid waste services (refuse, recycling, and organics collection) using carts or bins as appropriate for the conditions, requirements, and needs of the customer.
Refuse Cart Overage: Provide two annual pickups per calendar year and an end-of-year pickup for refuse that would otherwise be placed in the refuse cart but excluding bulky items, at no additional charge. Each annual pickup may consist of up to the equivalent of three (3) large bags, boxes, or barrels City of Diamond Bar, California Section 3. Scope of Required Services RFP for Solid Waste Services May 3Updated July 12, 2023
of refuse. End-of-year pickup of all additional refuse that is placed out for collection in the customer's own containers (bags, boxes, barrels, etc.) for two weeks beginning each December 26. Contractor may charge an additional fee per pickup of all refuse that does not fit in the refuse cart(s) beyond the free pickups.
Backyard Service: Provide backyard service defined as retrieving for collection all carts, green waste bundles and cart overages from a customer's designated collection location, other than curbside, such as backyard, side yard, or driveway, and returning empty carts and other containers to their original location. Backyard service is subject to an additional charge.
Backyard Service for the Disabled: Provide backyard service at no additional charge to any customer who is legally or medically recognized as disabled. See RFP Section 3 – Residential Rate Arrangements).
Temporary Roll-Off and Temporary Bin Service: Provide temporary roll-off box and temporary bin service upon customer request for cleanup or construction.
On-Call Bulky Item: Provide bulky item pickup service to all SFD and MFD. Each Dwelling Unit shall be entitled to four bulky item pickups per calendar year at no additional charge. Customers may put out up to three (3) cubic yards of material at each pickup. Bulky item collections that exceed the number of free pickups may be subject to an additional charge.
Door-to-Door HHW Collection: Provide SFD and MFD customers with door-to-door call-in HHW collection. Each Dwelling Unit shall be entitled to two door-to-door Residential HHW pickups per calendar year at no additional charge. Items to be collected include, at a minimum: paint and paint products including but not limited to thinners, glues, caulking, stains, wood preservatives and strippers; universal waste, household cleaners; automotive wastes; swimming pool chemicals; garden chemicals; fluorescent tubes; thermometers; and household batteries. Contractor may direct residential customers to use the bulky item pickup option for televisions, computers and other HHW that may safely and legally be collected as bulky items.
Annual Household Hazardous Waste Event: Assist the City in increasing awareness of Household Hazardous Waste events by promoting the Los Angeles County Household Hazardous Waste collections held in Diamond Bar. Promotional activities will include posting on contractor’s website, inclusion in the annual brochures/ mailings mailed to each Customer, billing inserts, social media targeted outreach, and press releases to local news outlets.
Curbside Used Oil and Oil Filter Collection: Collect used oil placed curbside beside solid waste container on regular collection day at no additional charge. Educate customers to place used oil in clean containers and used oil filters in clean zip-lock bags.
Sharps Mail Back Program: Operate a mail-based program and/ or a drop-off program for the safe processing of Sharps generated by its customers. Upon request, Sharps containers will be delivered directly to residential customers at no cost to the customer or City. Contractor will make arrangements City of Diamond Bar, California Section 3. Scope of Required Services RFP for Solid Waste Services May 3Updated July 12, 2023
with pharmacies and/ or other locations throughout the City for residents to drop-off Sharps at no cost to the Customer or City.
Medication Takeback Program: Assist the City in increasing awareness of medication takeback programs provided by the Los Angeles County Sheriff's station and any third-party events held in Diamond Bar. Promotional activities will include posting on contractor’s website, inclusion in the annual brochures/mailings mailed to each residential customer, billing inserts, social media targeted outreach, and press releases to local news outlets.
FreeCycle.com: Contractor will publicize to residential customers its free materials exchange/ gifting program, known as FreeCycle.org, and shall promote FreeCycle.org on Contractor's website, and the annual brochure/mailings.
Annual Holiday Tree Recycling Collection: Provide collection of holiday trees from December 26 through the second Sunday in January.
Compost Giveaway: Distribute coupons through quarterly billings entitling residential customers to receive two bags of compost per event at two community events per year to be identified by City.
COMMERCIAL SOLID WASTE SERVICES (INCLUDING MULTIFAMILY PREMISES OF 5 OR MORE UNITS)
Under the current agreements, commercial solid waste service includes services to commercial premises and residential premises that receive solid waste services using bins, including temporary bin and temporary roll-off box collection service with the exclusion of residential premises that receive solid waste services using carts. Under this RFP, commercial solid waste services include services to commercial premises and MFDs of five or more units regardless of the container size and type (cart, bin, roll-off box) required for service, including roll-off services, permanent, temporary, and on-call clean-up bins. MFDs of less than five units are included under residential solid waste services.
Refer to draft Agreement Section 3.3 for a complete description of service requirements for commercial and MFDs.
Refuse Collection: Provide refuse collection using bins or carts as frequently as scheduled by the customer, but not less than once per week and more frequently if required to handle the solid waste generated at the premises where the bins are located.
Recycling Collection: Provide source-separated recycling collection using bins or carts as to all locations that are required to subscribe to organics collection by AB 341. Recycling services shall be provided at a rate not to exceed 50% of the equivalent refuse rate for similar container sizes and service frequency.
Organics Collection: Provide source separated organics collection using bins or carts to all locations that are required to subscribe to recycling collection by AB 1826 and SB 1383. Organics services shall be City of Diamond Bar, California Section 3. Scope of Required Services RFP for Solid Waste Services May 3Updated July 12, 2023
provided at a rate not to exceed the equivalent refuse rate for similar container sizes and service frequency.
Bin Pushout Service: Provide pushing or rolling containers to the point of collection to locations that require such service at no additional charge.
Scout Service: Offer scout service by using a small vehicle either to move containers to street or other public right-of-way for Collection.
Locking Bins: Provide the hasp and lock and service the lock.
Permanent Roll-Off Box Service: Rates shall be charged as "pull plus dump", a set rate for the service component plus the per ton charge based on actual tonnage collected.
Temporary Roll-Off and Temporary Bin Service: Provide temporary roll-off box and temporary bin service upon customer request for cleanup or construction. Contractor must deliver a temporary roll-off box within forty- eight (48) hours of request (Saturdays and Sundays excluded).
Temporary Bin Service: Rates shall be charged as “bin delivery/pickup plus one dump.” Additional charges may include, additional dump, and rental fee after seven (7) days with no dump or bin pickup.
Contractor must deliver a temporary bin within forty- eight (48) hours of request (Saturdays and Sundays excluded).
On-Call Bulky Item: Provide bulky item pickup service to MFDs. Each dwelling unit is allowed up to four bulky item pickups per calendar year at no additional charge. Customers may put out up to three (3) cubic yards of material at each pickup. Bulky item collections that exceed the number of free pickups may be subject to an additional charge.
Electronic Waste: For MFD, E-Waste will be collected as bulky items.
Door-to-Door HHW: Provide MFDs door-to-door call-in HHW collection service to each dwelling unit at no additional charge. Items to be collected include, at a minimum: paint and paint products including but not limited to thinners, glues, caulking, stains, wood preservatives and strippers; universal waste, household cleaners; automotive wastes; swimming pool chemicals; garden chemicals; fluorescent tubes; thermometers; and household batteries. Televisions, computers and other HHW may be collected as bulky items when safe and legal to do so.
Annual Holiday Tree Recycling: Provide MFD’s collection of holiday trees from December 26 through the second Sunday in January.
C&D DEBRIS COLLECTION SERVICES
All loads of mixed C&D debris shall be delivered to a processing facility to meet all requirements described in draft Agreement Section 3.75.2.4. Contractor shall divert from landfilling a minimum of 75% City of Diamond Bar, California Section 3. Scope of Required Services RFP for Solid Waste Services May 3Updated July 12, 2023
or the State-mandated Construction and Demolition diversion percentage, whichever is greater, of all Construction and Demolition Debris Collected.
CITY COLLECTION SERVICES
City Facilities Collection: Collect and dispose of all refuse, recyclables, and organics generated and accumulated at premises owned and/or operated by the City at no additional charge (including e-waste, and construction and demolition debris) and in compliance with AB 341, AB 1826, and SB 1383. Such premises include, but are not limited to, offices, parks, and street maintenance operations. See Attachment 4 for the current list of facilities and service levels.
These facilities and service levels may vary over the term of the new agreement, with no increase in compensation for additional collection services. (Refer to draft Agreement Section 3.73.8.) City-Sponsored Events: Provide refuse, recyclables, and organics collection using carts, bins, roll-off boxes, cardboard boxes with liners, or other such containers at no charge at City–sponsored events.
These events and service levels may vary over the term of the new agreement, with no increase in compensation for additional collection services.
Should the City select separate contractors for the residential and commercial sectors, the City intends to alternate events between the two contractors with no guarantee that events will be evenly distributed based upon either level of effort or number of events.
City-sponsored events include, but are not limited to:
x Concerts in the Park
x City Birthday Celebration
x Fourth of July
x Fall Fun Festival
x Winter Snow Festival
x Arbor Day
x Easter Egg Hunt
Abandoned Item Collection: Provide collection of bulky waste abandoned in the City right-of-way or other public property within contractor’s service at no additional charge, within one business day of notification from City. Contractor will not be required to Collect Hazardous Waste, liquid wastes, or automobile parts that are individually too large for Collection by two people. City will contact either the residential or commercial franchisee to provide this service, depending on the location of the abandoned item.
City of Diamond Bar, California Section 3. Scope of Required Services RFP for Solid Waste Services May 3Updated July 12, 2023
Community Development Review Services: Review building permit applicants' plans and advise regarding adequacy of container storage space and access, particularly to accommodate recycling and organics containers upon the City’s request and at no additional charge to the City.
Large Venue Event Assistance, Event Recycling: Assist planners of large venue events with reporting and planning needs as may be useful in meeting the requirements of AB 2176, found at California Public Resources Code 42648, et seq. at no additional charge. Contractor shall provide recycling and organics collection services upon request to special event planners.
Confiscation of Unauthorized Containers: Confiscate illegal containers located within the City's public rights-of-ways, upon notification from City, or if Contractor finds illegally placed Containers based on procedure provided in the franchise agreement.
Provision of Storage Containers: Provide the City with eleven 40-cubic-yard portable storage containers to be used for storage at City facilities and schools for the duration of the Agreement. Containers will be maintained in a condition satisfactory to the City. Contractor may transfer ownership of these storage containers to City, provided Contractor will remove and dispose of these containers when requested to by City.
Emergency Collection and Disposal Service: Assist City at the City's request with emergency Collection and Disposal service in the event of major disaster, such as an earthquake, storm, riot, or civil disturbance, or as otherwise determined necessary by the City, by providing Collection equipment and drivers normally assigned to City. Contractor may charge City for actual Disposal costs plus service rates per the approved rate schedule.
KEY CONTRACT TERMS
STATE DIVERSION COMPLIANCE
The selected contractor will ensure that the City is in full compliance with AB 939, AB 901, AB 341, AB 1594, AB 1826, and SB 1383, and all related state laws and regulations in effect during the term of the Agreement.
Requirements include, but are not limited to the following:
Collection, Processing and Diversion Programs and Services: The Contractor will provide collection, processing and diversion programs and services relative to AB 939, AB 901, AB 341, AB 1594, AB 1826, SB 1383, and all future applicable regulations.
Public Education and Outreach: The Contractor will provide public education to residents and businesses relative to AB 939, AB 901, AB 341, AB 1594, AB 1826, SB 1383, and all future applicable regulations. Proposers must describe their proposed public education and outreach commitments in their AB 341, AB 1826, SB 183 Implementation Plan.
City of Diamond Bar, California Section 3. Scope of Required Services RFP for Solid Waste Services May 3Updated July 12, 2023
Container Specifications and Distribution: The selected contractor will be responsible for providing and maintaining all containers under this agreement. Carts shall be new upon initiation of services under the Agreement, and bins may be new or used. All carts and bins will be color-coded and labeled to be compliant with SB 1383.
Diversion Monitoring and Reporting: The Contractor will provide monitoring and reporting relative to AB 939, AB 901, AB 341, AB 1594, AB 1826, SB 1383, and all future applicable regulations.
Environmental Coordinator: To achieve a high level of recycling public education and awareness, the Contractor shall designate an Environmental Coordinator to the City to complete outreach to SFD, MFD and Commercial customers, and develop and implement all public education and outreach activities required under the Agreement. The Recycling Coordinator shall conduct outreach, promote waste reduction, recycling, diversion programs, and provide technical assistance to Multi-family and Commercial Customers. The Environmental Coordinator shall not be the primary Contractor liaison described in draft Agreement Section 7.16B4.4.9.
FAITHFUL PERFORMANCE BOND & LETTER OF CREDIT
The selected contractor will be required to provide a performance bond totaling $125,000 and a performance Letter of Credit $125,000. As an alternative, the selected contractor may provide a Letter of Credit in the amount of $250,000, or deposit funds, on terms satisfactory to the City, in an interestbearing account.
INSURANCE
The selected Contractor is required to maintain minimum insurance levels. See draft Agreement Section
11.8 Article 9 for the minimum limits of insurance for general liability, automobile liability, and workers compensation.
COLLECTION VEHICLE REQUIREMENTS
Contractor’s collection vehicles shall be not older than two-years and in like-new condition upon initiation of services under the Agreement, no more than 10 years of age during the initial term of the Agreement and no older than 15-years in age during any future extensions of the Agreement, and comply with Department of Transportation, South Coast Air Quality Management District and the California Air Resource Board requirements. Contractor’s collection vehicles must use only renewable natural gasgas alternative fuel. See draft Agreement Section 4.2.2.D3.10.4. Proposers must address their ability to assist the City comply with SB 1383 RNG procurement obligations with the use of RNG powered collection vehicles.
AUTOMATED CART REQUIREMENTS
City of Diamond Bar, California Section 3. Scope of Required Services RFP for Solid Waste Services May 3Updated July 12, 2023
All carts shall be new at the start of service under this agreement. Proposer shall describe carts which it intends to use in the City, pending City approval. Include manufacturer, specific sizes, SB 1383 compliance, colors of carts and lids by waste stream, and a photograph.
FEES
Franchise Fee: Contractor shall pay a Franchise Fee that is commensurate with the value to be received by Contractor in receiving the exclusive right to provide the service set forth herein. The City concludes that a reasonable and appropriate amount for the benefits provided should be a minimum of FourHundred Ten-Thousand Dollars, ($410,000), in the first year. This payment to the City shall be referred to as a Franchise Fee and its percentage will be calculated according to estimated gross receipts from customers as shown in Form 2.0 Rate Revenue from Attachment 6 Rate Proposal Forms. (See draft Agreement Section 97.1). Should the City issue separate franchises for Residential and Commercial services, the commercial franchise fee shall be a minimum of One-Hundred Twenty-Three Hundred Dollars ($123,000) and the residential franchise fee shall be a minimum of Two-Hundred Eighty-Seven Thousand Dollars ($287,000).
CALRECYCLE Compliance Fee: Contractor shall pay to the City a CalRecycle Compliance Fee of SevenHundred Fifty Thousand Dollars ($750,000) adjusted annually as described in draft Agreement Section
97.2 and 9.77.6. The CalRecycle Compliance Fee amount represents a reasonable allocation of the City’s budgeted costs to comply with State mandates resulting from the enactment of AB 939 and subsequent related legislation including, but not limited to: AB 2176 (Chapter 879, Statutes of 2004), SB 1016 (Chapter 343, Statutes of 2008), AB 341 (Chapter 476, Statutes of 2011), AB 1826 (Chapter 727, Statutes of 2014), and SB 1383 (Chapter 395, Statutes of 2016) which require jurisdictions to implement solids waste Collection programs, meet Processing facility requirements, conduct contamination monitoring, provide education, maintain records, submit reports, monitor compliance, conduct enforcement, and fulfill other requirements. Should the City issue separate franchises for Residential and Commercial services, each franchisee shall pay a minimum CalRecycle fee of Three-Hundred Seventy-Five Thousand Dollars ($375,000).
Residential Vehicle Impact Fee: Contractor shall pay to the City an annual Vehicle Impact Fee of OneHundred Seventy-Five Thousand Dollars ($175,000) adjusted annually as described in draft Agreement Section 9.47.3 and 9.77.6. The Residential Vehicle Impact Fee is to reimburse the City for costs to provide road maintenance to City’s streets due to “wear and tear” caused by the use of Contractor’s Solid Waste Collection vehicles on City Streets. Should the City issue separate franchises for Residential and Commercial services, only the residential franchisee shall pay the Residential Vehicle Impact Fee.
Residential Street Sweeping Fee: Contractor shall pay to the City an annual Street Sweeping Fee of OneHundred Seventy-Five Thousand Dollars ($175,000) adjusted annually as described in draft Agreement Section 9.57.4 and 9.77.6. The Residential Street Sweeping Fee is to reimburse the City for the cost of sweeping residential streets. Should the City issue separate franchises for Residential and Commercial services, only the residential franchisee shall pay the Residential Street Sweeping Fee.
City of Diamond Bar, California Section 3. Scope of Required Services RFP for Solid Waste Services May 3Updated July 12, 2023
Contracting Fee: Contractor shall pay the City a one-time contracting fee of One-Hundred Thousand Dollars ($100,000) within seven (7) days of the execution of the new agreement. Should the City issue separate franchises for Residential and Commercial services, the commercial franchisee shall pay ThirtyThousand Dollars ($30,000) and the residential franchisee shall pay Seventy-Thousand Dollars ($70,000).
Late Payment Fee: Contractor shall pay the City a Late Payment Fee of 10% of any amount passed due for the month plus 1.5% for each month the payment is late thereafter.
HOLIDAY SCHEDULE
If the regularly scheduled collection day falls on New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, or Christmas Day, collection days for the remainder of that week shall all be postponed one collection day and residential collection is permitted on Saturday during the make-up week.
CUSTOMER RATE ARRANGEMENTS
The rate schedules establish the maximum rates that may be charged. Initial rates will be set based on the rates proposed in Attachment 6. The rates will thereafter be adjusted using a rate adjustment procedure described in Article 108 of the draft Agreement. The first rate adjustment is effective July 1, 2026.
RESIDENTIAL RATE ARRANGEMENTS
Standard Cart Service: Standard cart service will be the weekly, automated collection of refuse, recycling, and organics. The default cart size for each waste stream shall be 64-gallons. Customers may request different size carts for each waste stream. Carts shall be offered in 35, 64, and 96-gallon cart sizes. The monthly rate for the collection of all three waste streams shall be based on the refuse cart size selected by the customer.
Disabled Customer Discount: Currently customers determined to be disabled by issuance of a handicap placard from the DMV or by meeting City-established guidelines receive backyard service at no additional charge. The City invites Proposers to propose this service at no charge or at a discounted rate.
Please note that discounted rates shall be provided at the sole cost of the Contractor and will be considered a disallowed cost for Proposition 218 purposes.
Senior Citizen Discount: Currently, senior citizens of 60 years of age or older, residing in the premises where service is received and listed on the bill are entitled to a discounted senior rate. The City invites Proposers to propose this service a senior citizen discount. Please note that the discounted portion of the rate shall be at the sole cost of the Contractor and will be considered a disallowed cost for Proposition 218 purposes.
COMMERCIAL AND MFD RATE ARRANGEMENTS
City of Diamond Bar, California Section 3. Scope of Required Services RFP for Solid Waste Services May 3Updated July 12, 2023
The City will maintain a rate structure that includes separate fees for the collection of refuse, recyclables, and organics. A volume-and-frequency based rate structure will be used. Contractor shall charge rates to the customer based on each customer’s size and number of containers at a rate not to exceed the corresponding rate in the maximum rate table. Recyclables collection will be offered at a 50% of the refuse rate. Organics collection shall be charged at the same rate as the refuse rate for the equivalent container size and frequency.
CITY FACILITIES
The City’s facilities shall be provided all collection services at no additional charge. Services shall include refuse, recycling and organics collection services.
CHARGES FOR ADDITIONAL SERVICES
The Contractor’s proposed rate schedule shall include all charges for special services, including but not limited to:
x Additional carts.
x Scout service.
x Locking bins.
x Pulling or pushing containers to a collection vehicle. x Steam cleaning containers (excluding carts) more frequently than one time per year as requested by the customer.
x Additional bulky item collection services.
Please see Proposal Forms for more details on situations in which special service charges apply.
RATE ADJUSTMENT METHODOLOGY
Refer to Attachment 7 for a complete description of the rate adjustment methodology.
City of Diamond Bar, California Section 4. RFP Policies, Conditions, and Process RFP for Solid Waste Services May 3Updated July 12, 2023
SECTION 4 - RFP POLICIES, CONDITIONS, AND PROCESS
RIGHTS RESERVED BY THE CITY
The City reserves the right, in its sole discretion, to pursue any or all of the following actions regarding this RFP process:
x Issue addenda and amend the RFP and Franchise Agreement. x Request additional information and/or clarification from proposers. x Extend the deadline for submitting proposals.
x Withdraw this RFP.
x Reject proposals that do not fully comply with the requirements detailed in this RFP, its attachments, addenda, or clarifications.
x Reject incomplete proposals; proposals containing errors, inconsistencies, false, inaccurate, or misleading information; proposals submitted after the deadline; or proposals with other process or content errors or deficiencies.
x Amend the Municipal Codes of City.
x Award a proposal based on a combination of its qualitative and quantitative attributes. x Take other actions the City deems are in the best interest of the City, residents and businesses in the City service area; and,
x Negotiate changes in the services proposed and/or described in the RFP or to incorporate programs proposed by others.
GENERAL RFP REQUIREMENTS
x This RFP shall not be construed by any party as an agreement of any kind between the City, contractor(s), and other parties.
x This RFP does not obligate the City to accept any proposal, negotiate with any proposer, award a Franchise Agreement, or proceed with the development of any project or service described in response to this RFP. The City has no obligation to and shall not compensate any proposer for its expense of preparing its proposal and participating in this procurement process. x Please note that the City’s procurement of Franchise Collection Services is not subject to State bidding laws, and the City does not intend to cause the current RFP process to become subject to such public bidding laws or regulations.
x The City shall have the right (but not the obligation) to perform a review of each proposer's ability to perform the work required. Each proposer must agree to cooperate with such a review. Such cooperation by proposer shall apply to the verification of the proposer's capability and experience in the provision of services and any other component of work that may be required under this procurement.
x The City, and its consultants, will be conducting reference checks on proposers that will involve contacting jurisdictions currently or previously served by proposer, as well as contacting City of Diamond Bar, California Section 4. RFP Policies, Conditions, and Process RFP for Solid Waste Services May 3Updated July 12, 2023
regulatory agencies involved in oversight of proposers’ facilities. In addition, the City, or its consultants, may research proposers’ past performance by reviewing litigation history, regulatory actions, highway driving records, criminal investigations, and recycling history. The proposer’s submission of a proposal shall constitute an agreement to cooperate with the City’s review.
x Submittal of a proposal signifies the submitting proposers’ commitment to provide the proposed services if selected. In addition, all aspects, conditions, and components of proposals submitted shall be valid for one year from date of submittal. Proposals may not be altered after submittal, except in response to the City’s request for clarification.
CODE OF CONDUCT
PROPOSER CODE OF CONDUCT
Proposers are required to sign the Proposer Code of Conduct, which includes a Non-Collusion Affidavit (Attachment 2). This document prohibits ex-parte communications with City elected officials; prohibits giving any gift or monetary compensation to City staff member or consultants; prohibits collusive activities with other potential proposers. If a proposer does submit the document or violates the code of conduct, the City has the right to disqualify the proposer from this RFP process.
Please note: the notarized Proposer Code of Conduct and Non-Collusion Affidavit is required to be submitted no later than one week after the mandatory pre-proposal meeting. An electronic copy may be emailed to [email protected] and an original must be mailed to the City.
PROPOSAL SUBMITTAL REQUIREMENTS
Submission of a proposal shall constitute acknowledgment and acceptance of all the terms and conditions contained in this RFP, and in the draft franchise agreement, unless exceptions are expressed in writing in the proposal (See RFP Section 5 Exceptions to the Agreement). The successful proposer will be expected to enter into a franchise agreement with the City; only those exceptions noted in its proposal will be considered for modification. The City is not obligated to agree to these exceptions but reserves the right to negotiate modification of such noted exceptions to the draft franchise agreement.
The schedule of events presented in this section is summarized in Table 1.
STEP ONE – R.S.V.P TO ATTEND PRE-PROPOSAL MEETING
Proposer must register their intent to respond to this RFP by emailing notification to [email protected].
City of Diamond Bar, California Section 4. RFP Policies, Conditions, and Process RFP for Solid Waste Services May 3Updated July 12, 2023
STEP TWO – MANDATORY PRE-PROPOSAL MEETING
A mandatory pre-proposal meeting will be held by video conference. An invitation will be emailed to each registered proposer. The current date and time of the pre-proposal meeting are provided in Table 1 – RFP Schedule.
STEP THREE – SUBMITTAL OF WRITTEN QUESTIONS
The City directs proposers to submit all questions and requests for information in writing directly to the City’s consultant at [email protected]. The deadline for submitting written questions and requests for information is provided in Table 1 – RFP Schedule.
Written responses to questions will be provided to all eligible proposers. In the event of any inconsistencies between oral responses provided at the pre-proposal meeting and written responses subsequently issued. The written responses must be used for preparing proposals.
STEP FOUR – PROPOSAL SUBMITTAL
Proposer shall submit One (1) double-sided copy of the complete proposal and one (1) single sided, signed original according to the deadline provided in the RFP Schedule. In addition, the proposers are required to submit a flash drive containing:
x A digital copy of all completed rate proposal forms (Attachment 6 of the RFP) in Microsoft Excel format.
x A digital copy of the Draft Franchise Agreement, noting all exceptions and proposed substitute language in redline/strikeout, in Microsoft Word format. x A complete PDF of the proposal including the rate proposal forms. and, x The required Surety must be included in the sealed package.
These items shall be placed and submitted in a sealed package. Proposals must be formatted on 8½ inch by 11-inch paper with post-consumer recycled-content paper. All pages shall be consecutively numbered; although, each section may start with a new page number if proceeded with the section number (e.g., Page 2-1 for the first page of section 2).
Surety: Each proposal must be accompanied by a surety made payable to “City of Diamond Bar” in the amount of $25,000 and in the form of a certified check, cashier’s check, or bid bond. The surety shall be submitted with the proposal in a separate, clearly labeled envelope.
The purpose of the surety is to guarantee that the successful contractor will execute a Franchise Agreement with the City. If the selected contractor does not execute the Franchise Agreement within 30 calendar days after receiving notice of the award of Franchise Agreement, the City shall keep the surety to offset the potential cost associated with identification of an alternate service provider and schedule delays. Additionally, the City has the right to pursue additional and reasonable costs incurred in this event.
City of Diamond Bar, California Section 4. RFP Policies, Conditions, and Process RFP for Solid Waste Services May 3Updated July 12, 2023
Checks and bonds will be returned to all proposers no later than ten calendar days after the City has executed the Franchise Agreement with the successful contractor. If no selection is made within one year of the submission of proposals, each proposer may demand their proposal surety be returned.
However, the City reserves the right to eliminate proposals from such companies from further consideration.
Proposals received late will not be considered. Postmarks will not be accepted as proof of receipt.
The package shall be clearly labeled:
PROPOSAL FOR CITY OF DIAMOND BAR SOLID WASTE SERVICES
FROM: Name of Proposer
Address: Address of Proposer
Contact Person:
Telephone Number:
E-mail:
The proposal may be mailed or hand delivered to:
CITY CLERK
City of Diamond Bar
21810 Copley Dr.
Diamond Bar, CA 91765
STEP FIVE – CLARIFICATION OF PROPOSAL INFORMATION AND INTERVIEWS Proposers may be asked to clarify information through written communications, interviews or during site visits of each proposer’s offices, customer service center, corporation yard and maintenance facilities, and disposal, transfer, and processing facilities. The City reserves the right to conduct inperson interviews with one or more proposers.
STEP SIX – SELECTION OF RECOMMENDED CONTRACTOR AND NEGOTIATION OF FINAL AGREEMENT The City and/or its consultants will recommend for consideration by the City Council a preferred contractor for both residential and commercial services, or a contractor for residential and another contractor for commercial services.
Should the City and/or its consultants determine that none of the proposals submitted by VVS or WM meet the best interest of the City and the ratepayers, the City may choose to publish this RFP to the public and invite additional proposals for consideration prior to selecting a contractor or contractors, in which case, the process will revert to Step One. In the event that the City releases this RFP to the public, it is the City’s intention to keep VVS and WM’s proposals confidential until the contractor selection process is complete.
City of Diamond Bar, California Section 4. RFP Policies, Conditions, and Process RFP for Solid Waste Services May 3Updated July 12, 2023
Once the City Council approves selection of a final contractor or contractors then final negotiation will take place for the Franchise Agreement(s). Except at the sole discretion of the City, all negotiations with the Proposers will be limited to the Proposers’ listed exemptions and proposed substitute language in the draft agreement contained in their proposal.
LIMITS ON DISCLOSURE OF PROPOSALS
The City has determined that the public interest will be best served if proposals submitted in response to this RFP are not made available for review by other companies participating in the competitive selection process. For that reason, proposals (and materials submitted during subsequent meetings and discussions with City staff) will not be made available to other proposers or the public generally any earlier than the date on which City staff issues to City Council a contractor or contractors recommended for final consideration/negotiation.
As part of the Council Report, the City may include some portion(s) of the proposal(s) that have not been identified as entitled to confidential treatment as containing trade secrets. However, inclusion of some portion(s) of the proposal(s) in the Council Report may be deferred until after the City Council has selected a proposer for negotiations. In this case, some portion(s) of the proposal(s) may be included in the Council Report prepared for the meeting where the results of the completed negotiations are presented. This is the only release of any portion(s) of proposal(s) that will be permitted prior to the execution of this agreement.
No proposer may, directly or through an intermediary, employ the Public Records Act to obtain access to non-confidential materials submitted to the City by other proposers prior to the execution of the agreement for this contract.
The following procedures will be followed for the disclosure of proposals following the execution of the agreement:
x Materials which a proposer considers as trade secret information entitled to protection from disclosure under Government Code Section 6254(k) must be clearly marked on each page as “CONFIDENTIAL”.
x If the City receives a request to review and/or copy materials submitted by any proposer, it will decline to release those materials marked “CONFIDENTIAL” pursuant to Government Code Section 6255.
x If the person submitting the request files a legal action against the City seeking its release, the City will notify the affected proposer(s) and will not oppose a motion by such proposer(s) to intervene in the action. The proposer(s) must either intervene or agree to pay the City’s legal expenses in defending the action, including fees, if any, awarded to the plaintiff. Absent such an agreement, the City will have no obligation to defend the action and may release the information sought without any liability whatsoever.
City of Diamond Bar, California Section 4. RFP Policies, Conditions, and Process RFP for Solid Waste Services May 3Updated July 12, 2023
x No proposer will seek damages against the City or recovery of its attorneys’ fees from the City because of any dispute related to the release or withholding of information submitted in response to this RFP.
x Materials that have been marked as “CONFIDENTIAL” will either be destroyed or returned to all unsuccessful proposers once the agreement has been signed by City and by the selected proposer(s).
City of Diamond Bar, California Section 5. Submittal Requirements RFP for Solid Waste Services May 3Updated July 12, 2023
SECTION 5 - SUBMITTAL REQUIREMENTS
Section 5 includes the required proposal outline and a description of the specific information proposers must include. Proposer must provide the information specified in this section as part of its proposal.
Failure to provide all the required information may be grounds for rejection of a proposal.
The proposer does not need to reiterate the service requirements of the Franchise Agreement in their proposal. However, proposer is requested to focus on describing how it plans to provide the services with regard to but not limited to routing strategies, collection methods, and equipment selection.
Furthermore, if a proposer has presented information for one type of service that is the same for another type of service, proposer can refer to its previous description rather than reiterating the discussion in its proposal. For example, if SFD solid waste and recyclables collection vehicles are the same, the vehicle description can be provided once for the solid waste service and then referenced for the recyclable materials collection service.
PROPOSAL OUTLINE
Proposer shall present its proposal in accordance with the outline provided in Attachment 8.
Information should be identified by number in the outline. Additional information or data relevant to the proposal is optional and may be included by proposer as proposal attachments.
1. GENERAL REQUIREMENTS
I. TITLE PAGE (OPTIONAL)
II. COVER LETTER
The cover letter shall clearly identify the legal entity or entities submitting the proposal and state whether each is a sole proprietorship, partnership, corporation, LLC, or joint venture. The cover letter shall be signed by the designated representative authorized to bind proposer. Proposer shall acknowledge receipt of any addenda issued as part of this RFP process.
III. TABLE OF CONTENT
2. PROPOSER OVERVIEW
2.1 PROPOSER’S BUSINESS STRUCTURE
Provide the following information regarding the proposing entity and entity that would provide a corporate guarantee, if applicable:
x Identify the legal entity that would execute the Franchise Agreement. State whether each entity is a sole proprietorship, partnership, corporation, LLC, or joint venture. Describe in detail the City of Diamond Bar, California Section 5. Submittal Requirements RFP for Solid Waste Services May 3Updated July 12, 2023
relationship of the proposer to the executing entity. If the proposer is a joint venture, describe where the entities have collaborated before.
x Identify the entity that would submit financial statements and whether it is an individual, a partnership, a corporation, or a joint venture. If other than proposing entity, indicate relationship and willingness to sign corporate guarantee. x Confirm that proposer is authorized to do business in California. x State the number of years the entities have been organized and doing business under this legal structure. Proposal must include all the names of company’s (and executing entities if different than company’s) owners/stockholders with greater than a 10% holding of the company's total assets.
x Identify the names of all officers.
x Identify other businesses with ownership by principals and/or management. x Identify the corporate headquarters.
x Identify local headquarters (if different).
x Describe all services to be performed by subcontractors and identify each subcontractor by name. Proposer shall describe any current or past working relationship with the subcontractor(s) in the past five years.
2.2 PROPOSER’S EXPERIENCE
Proposer shall describe its experience serving a minimum of three (3) jurisdictions in California (preferably serving jurisdictions of similar or larger size and similar demographics to the City in a table format. Required information includes:
x The name of the jurisdiction where the services were provided. x Commencement date of services and term of the agreement. x The name, address, and telephone number of the jurisdiction representative responsible for administering the agreement.
x The services provided (e.g., solid waste collection, recyclable materials, organic materials collection, and other unique collection programs such as e-waste or household hazardous waste).
x The number of residential (i.e., specify SFD and MFD), Commercial (i.e., specify cart, bin, roll-off and other) and City (or other) customers served; tons collected, diverted, and disposed annually; and, the type and number of vehicles dispatched per day for each of the services provided.
Additionally, please provide at least one municipal citation for service transitions from another hauling company, including a brief description of the old and new services, and service transition dates, as well as the information listed in the first and last bullet above.
2.3 KEY PERSONNEL QUALIFICATIONS
Provide an organizational chart and brief biographical description of the key personnel the proposer would assign to the transition team and the ongoing management of the services to be provided under City of Diamond Bar, California Section 5. Submittal Requirements RFP for Solid Waste Services May 3Updated July 12, 2023
the Agreement. Specify the percentage of time each individual will be assigned to services specified in the Franchise Agreement. Identify municipalities who have worked with the key personnel. Indicate which key personnel will be designated as the contractor liaison, service liaison, contractor representative, and emergency contact.
2.4 PROPOSER’S PAST AND PENDING LITIGATION
List all civil or misdemeanor or felony criminal court or administrative filings by and/or against California government agencies that are currently pending and/or that have been filed, settled or otherwise received a disposition within the last ten years that relate to the provision of solid waste service listing the names of the parties, the case number, and a brief description of the case and disposition, if any.
This paragraph is applicable to the following persons and entities:
x The key personnel
x The owners and officers of the company
x The entity submitting the proposal; and/or,
x Any parent or affiliated company for actions filed in the State of California (For affiliates, proposer may limit disclosures of non-criminal matters to those in the Los Angeles County. x Any strategic partners or subcontractors identified in RFP. x Include the resolution and current status of each civil legal action.
Note: The term "affiliate" as used in this RFP is defined in Article Section 1.1 of the Agreement.
2.5 FINANCIAL INFORMATION
Provide the following financial information for the most recently completed fiscal year for the proposer or, if a corporate guaranty is to be provided, for the guarantor:
x The type of financial statements (audited or reviewed) and the corporate entity that they represent (proposer or corporate guarantor).
x The most recently completed fiscal year for which financial statements are available. x Annual revenue from the most recently completed financial statements. x Current Assets to Current Liabilities ratio (current assets/current liabilities) from the most recently completed financial statements.
x Total Liabilities to Total Assets ratio (total liabilities/total assets) from the most recently completed financial statements.
Upon request, proposers must submit the financial statements upon which the requested financial information is based within five (5) business days of the request. Statements must be prepared and presented in accordance with Generally Accepted Accounting Principles applied on a consistent basis and must include a statement by the chief financial officer of the proposer’s company that there has been no material adverse change in conditions or operations, as reflected in the submitted balance sheets, income statements and cash flow statements, since the date on which they were prepared.
City of Diamond Bar, California Section 5. Submittal Requirements RFP for Solid Waste Services May 3Updated July 12, 2023
Proposers requested to submit financial statements may submit a single copy, stamped “confidential” and request for its return upon completion of the procurement process. The City will attempt to maintain the confidentiality of such a request, although confidentiality cannot be guaranteed.
The selected proposer will be required to submit “reviewed” or “audited” financial statements that demonstrate reasonable financial resources and stability to the satisfaction of the City. If awarded the contract, the financial statements shall remain with the City.
2.6 INSURANCE
Proposer must submit evidence that the proposer either has, or is able to obtain, the insurance coverage required in the draft Agreement Section 11.89.
3. PROPOSAL FOR SOLID WASTE SERVICES
Proposer shall describe how it plans to perform the solid waste services requested in this RFP and described in the Draft Franchise Agreement. Information must separately address all materials collected for Residential, Multi-family, Commercial, and City facilities.
3.1 COLLECTION SERVICES APPROACH
Proposer shall include detailed responses for each component of their collection approach, including at a minimum the categories listed below. If the strategies and/or assumptions are different for each organic material processing approach, provide details for each approach. Label each approach to correspond with the respective rate proposal.
x Routing strategy and productivity assumptions by service sector (SFD, MFD, Commercial and City facilities); discussion of special routing (if any) for collecting in narrow streets, courts, and alleys; and route productivity assumptions (in terms of SFD accounts per route per day and MFD/Commercial lifts per route per day) and where these productivity assumptions have been accomplished in other cities serviced by the proposer.
x Collection methodology (e.g., automated, semi-automated, one- or two-person crews, etc.), including discussion of special methods (if any) for collecting in any hard-to-service areas. x Number of and description of the collection vehicles to be utilized including make, model, and year, body type, yardage capacity, tonnage capacity, type of renewable natural fuel to be used, waste stream(s) to be collected (refuse, recycling, organics), cost, and lease or ownership arrangements. New vehicles are required for residential and MFD, commercial, and City collection services.
x This requirement is primarily to ensure that comparable rate proposals are submitted. The City reserves the right to allow the contractor to provide used collection vehicles. x New or used vehicles may be used for support vehicles.
City of Diamond Bar, California Section 5. Submittal Requirements RFP for Solid Waste Services May 3Updated July 12, 2023
x Manufacturer’s specifications of containers to be utilized. New carts shall be provided for residential and multi-family dwellings that use carts services and new or used containers (i.e. bins and drop boxes) may be provided for customers that are serviced with bins (i.e.
MFD/Commercial/City customers).
x Container requirements are described in draft Agreement Section 7.104.3. Proposer shall supply complete technical data and manufacturing specifications on the specific cart, bins and Drop Boxes being used.
3.2 CUSTOMER SERVICE CENTER
Proposer shall describe the management systems and customer service systems its company uses to manage inquiries and complaints received from residential and commercial customers. The description of the management systems and customer service systems may include:
x Description of system capability and/or procedures to ensure timely accessibility of information by jurisdictions served.
x Description of procedures used to satisfactorily respond to, record, and report common customer complaints such as: missed pick-ups; spills and litter resulting from collection; collection schedule changes; broken or missing containers; improperly prepared setouts; noise complaints; traffic and sidewalk obstruction during collection; and safety around collection vehicles during operations.
x Description as to whether individual call centers are established for each of the proposer’s service areas or if customer calls are handled by a centralized call center, and location of the proposed call center.
x Description of how the customer service information interfaces with route data and billing data. x Description of how the company measures customer service about the call center’s responsiveness and accuracy of responses, as well as the quality of collection service. Identify specific performance metrics or targets your company tracks. x Identify the website that its customers use to obtain customer rates and service information, diversion services and requirements, and to submit inquiries or complaints. Provide website address.
3.3 IMPLEMENTATION PLAN
Provide an implementation schedule that demonstrates ability to implement the services in accordance with the service start date, including meeting equipment, personnel, administration, maintenance, and public education requirements.
City of Diamond Bar, California Section 5. Submittal Requirements RFP for Solid Waste Services May 3Updated July 12, 2023
3.4 AB 341, AB 1826, AND SB 1383 IMPLEMENTATION PLAN
Proposer shall provide an AB 341, AB 1826, and SB 1383 implementation plan detailing planned tasks, procedures, and schedule to ensure the City’s compliance with AB 341, AB 1826, and SB 1383.
The plan should address the following requirements.
A description of proposer’s public education and outreach plans that comply with all CalRecycle requirements for Outreach and Education, Monitoring and Reporting, and Performance Standards and other applicable regulations.
The plan shall include, at a minimum, the following components:
x Timeline
x Description of all proposed activities
x Description of all proposed printed materials and electronic content x Examples of materials and content the proposer has developed for other jurisdictions (proposer may include materials as an attachment or provide images of the material within the proposal text).
x Description of labels to be attached to containers that clearly indicate the accepted and prohibitive materials to be placed in containers. Labels shall comply with CalRecycle guidelines for labeling/signage.
x Proposed continued outreach efforts to increase participation in recycling and organics programs, including use of direct mail, community workshops, development of how-to videos, dedicated website, community events, school outreach, etc. x Proposed contamination monitoring procedures including performing route reviews and or waste evaluations.
3.5 FOOD RESCUE AND DONATION PROGRAM
Describe proposed efforts to assist the City and its customers with a food rescue and donation program to comply with SB 1383 which establishes a target that not less than 20% of currently disposed edible food is recovered for human consumption by 2025.
3.6 ORGANICS RECYCLING PROGRAM
Describe proposed organics recycling program including type of containers proposed. Proposers should include detailed information on customer in-house preparation of material prior to disposal (e.g., bag or no bag requirements); include a comprehensive list of organic materials that are acceptable in each of the programs listed above, and a comprehensive list of organic materials that are not accepted in the program. Also, proposers are requested to submit samples of outreach materials already distributed to customers in a city with a similar program in place if proposer has implemented such program. Please describe your intended approach and activities related to SB 1383 organic waste collection and recycling City of Diamond Bar, California Section 5. Submittal Requirements RFP for Solid Waste Services May 3Updated July 12, 2023
services, education and outreach, capacity planning, procurement of organic waste products, reporting, contamination monitoring, and other compliance activities.
3.7 RECYCLABLE MATERIALS
Specify all materials that can be recycled through the residential, multi-family and commercial recycling programs.
3.8 PROCUREMENT OF RECOVERED ORGANIC WASTE PRODUCTS
Describe proposed assistance to the City to ensure that sufficient California recovered organic waste products are procured on behalf of the City to meet the requirements of SB 1383. Identify types and quantities of recovered organic waste products which shall be procured.
3.9 PROPOSED OPERATING FACILITIES
Provide information about proposed operating facilities, including:
x Yard address for equipment and personnel staging and arrangements for maintenance of equipment.
x Office address for customer service, public relations, billing, and franchise administration; and, x Other operating facilities to be used in providing service under this agreement.
3.10 PROPOSED DISPOSAL, TRANSFER, AND PROCESSING FACILITIES Proposers must identify all proposed disposal, transfer, and processing facilities for transfer/disposal of refuse, processing of commingled recyclables, processing of organics, processing of mixed waste, and processing of construction and demolition debris.
For each facility, please identify the following:
x The name, address, and SWIS # of the facility.
x The material to be processed (organic waste, commingled recyclables, mixed waste, or construction and demolition debris).
x The tipping fee per ton.
x A statement regarding any relationship between the proposer and the facility owner/operator (if any).
x Indicate any proposed solid waste facility capacity guarantees. x Current and estimated diversion rate for processing of each waste stream (e.g., residential recyclables, residential organics, source-separated commercial recyclables, mixed commercial waste, commercial organics, C&D.)
City of Diamond Bar, California Section 5. Submittal Requirements RFP for Solid Waste Services May 3Updated July 12, 2023
4. DISPLACED EMPLOYEE RETENTION
In accordance with Labor Code Sections 1070, 1072, 1075, and 1076, proposer will offer employment to qualified existing employees of the current contractor that may be displaced if the current contractor is not retained. Please describe your procedures for offering such employment and any limitations. Please describe whether your company operates under a labor collective bargaining agreement.
5. EXCEPTIONS TO THE AGREEMENT
The City expects that the successful proposer(s) will execute an Agreement with the City in substantially the same form as the Draft Agreement (as it may be changed via Addendum during the RFP process).
Proposers are required to carefully review the Agreement before submitting proposals and are encouraged to have it reviewed by legal counsel. Proposers are also encouraged to submit written questions about any provision in the Agreement not fully understood, which would appear to be inconsistent with other provisions or otherwise incorrect, or which may deter them from submitting a Proposal or significantly increase the rate of their Proposal.
To demonstrate agreement with to all terms and conditions of the draft Agreement as written, proposers are required to sign and include in their proposal the signature page of the draft Agreement.
Any exceptions must include the nature of the proposed exception, the draft Agreement Section, proposed substitute language, and the change in costs that would take place if the proposed language were to be accepted by the City. The proposal is not considered complete without this signed page.
The number, nature and materiality of objectionable provisions and suggested changes to the Agreement will be considered in evaluating proposals.
6. RATE PROPOSALS
6.1 PRIMARY RATE PROPOSAL FORMS
Proposers may submit up to three complete sets of rate proposal forms: one for the residential sector, one for the commercial sector, and one for a citywide franchise. These proposals shall be based solely on the requirements requested in this RFP and further detailed in the draft Agreement without considering any exceptions or alternatives.
6.2 ALTERNATIVE RATE PROPOSALS
Provided that the proposer has submitted a primary rate proposal that meets all of the minimum requirements of this RFP, the proposer may submit one or more alternative rate proposals. For example, proposer may submit an alternative rate proposal that retains existing used equipment.
City of Diamond Bar, California Section 5. Submittal Requirements RFP for Solid Waste Services May 3Updated July 12, 2023