Agenda #: 5.7
Meeting Date: May 7, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: PLANS AND SPECIFICATIONS FOR THE MAPLE HILL
PARK/PLAYGROUND REPLACEMENT AND ADA UPGRADES
PROJECT (PROJECT NO. FP23506).
STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:
A. Determine that approving the design and plans for the proposed project is exempt from the California Environmental Quality Act pursuant to Section 15301(a) and (c), and 15302 of the CEQA Guidelines; and
B. Adopt Resolution No. 2024-14 approving the design and plans for the Maple Hill Park/Playground Replacement and ADA Upgrades Project FP23506.
FINANCIAL IMPACT:
The FY 2023/24 Capital Improvement Program (CIP) includes $600,000 for the construction of this Project. The City has received a notice of award of a State Parks Grant totaling $660,000, resulting from a request submitted by State Senator Archuleta.
Total available funds for construction of this Project is currently $1,260,000. The latest updated Engineer’s Cost Estimates based on the final design plans is $1,502,100, not including any contingency. Following solicitation of public bids, the actual construction costs will be presented to the City Council to award a construction contract.
BACKGROUND:
On May 2, 2023, the City Council approved a Consulting Services Agreement with PBLA Engineering, Inc. (PBLA) to design the Maple Hill Playground/Restroom and ADA Upgrades Project (Project). The Maple Hill Playground/Restroom and ADA Upgrades Project is a significant upgrade to the current amenities at the project site. With the existing restroom dating back to original County construction and the playground in need of replacement, the Project will ensure that Maple Hill Park can continue to meet the demands of the neighborhood and adjacent Maple Hill Elementary School. Due to topographic issues at the park site requiring significant ADA upgrades, the design incorporates necessary ADA improvements throughout the playground, restroom, and pathways adjacent to the parking lot to ensure compliance with current code.
A community engagement session was held at the park site on December 13, 2023, followed by a two-week online survey period. At the conclusion of the community engagement session and survey, the public showed significant interest in final designs reflected in the plans and specifications. The PBLA Design Option 1 referenced as Attachment 3 Conceptual Site Plan, focuses on replacement of the existing playgrounds with two play structures for children ages 2-5 and 5-12. The design includes a larger swing set and an “omnispin” feature similar to a merry-go-round. Community feedback was supportive of the playground, which includes a featurette with playhouse feel and is incorporated into the base of the playground structure. The restroom will be removed and replaced with a prefabricated restroom similar to those installed at recent park projects including Larkstone Park. Due to significant ADA limitations on site, the entirety of the walkways in and around the playground and restroom will be replaced and reconstructed. Additionally, the project includes resurfacing the basketball court and new landscaping within the project site
ANALYSIS:
PBLA has completed the preparation of the Plans, Specifications, and Estimates (PS&E) for the Project. The PS&E have been reviewed by staff, and are now recommended for approval by the City Council, through the adoption of the attached Resolution (Attachment 1).
Cover pages of the Plans and Specifications are shown in Attachment 2, and a full set of the Plans and Specifications may be viewed electronically in the Public Works Department’s Office.
The Project schedule is tentatively set as follows:
Project Advertising May 2024
Award Construction Contract July 2024
Start of Construction August 2024
Completion of Construction March 2025
Environmental Review
This Project has been determined to be exempt from the California Environmental Quality Act (CEQA) provisions pursuant to the California Code of Regulations, guidelines for the implementation of the CEQA, Section 15301(a) and (c), and 15302 (Replacement and Reconstruction).
LEGAL REVIEW:
The City Attorney has reviewed and approved the Resolution as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.7.a Resolution No. 2024-14
2. 5.7.b Maple Hill Plans and Specs Cover
3. 5.7.c Maple Hill Park Concept Plans