Agenda #: 5.5
Meeting Date: May 7, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: PURCHASE OF TWO (2) HPE NETWORK SERVERS.
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve and authorize the City Manager to issue a purchase order to GovConnection, Inc. for the purchase of two (2) HPE Servers in the not-to-exceed amount of $67,403.88.
FINANCIAL IMPACT:
Sufficient funds are included in the FY 2023-24 Adopted Budget from the Equipment Maintenance and Replacement Fund (Fund 503) to accommodate the purchase.
BACKGROUND:
The daily operations of the City rely on the use of computers, specialized networks, and associated hardware and software to create, process, and store digital information and communicate with the public. To ensure the City’s essential information systems infrastructure remains in place, it is proposed that two (2) servers be replaced. Each server has outlived its useful life and has been scheduled for replacement.
DISCUSSION
As required by the purchasing ordinance, the City solicited bids through the Planet Bids website for two (2) new HP servers as well as a five-year warranty plan for each. Five vendors submitted bids, including:
Bidder Bid Amount
GovConnection Inc. $67,403.88
Mvation Worldwide Inc $140,700.05
Ersevon LLC $150,852.25
Howard Industries, Inc. $190,462.79
Ibilola Ogun $243,096.13
Staff has determined that GovConnection, Inc. is the lowest cost responsible bidder, meeting all technical requirements. Therefore, it is recommended that the City Council authorize the City Manager to issue a Purchase Order to GovConnection, Inc. in the not-to-exceed amount of $67,403.88.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.5.a HP Server Quote