CITY OF DIAMOND BAR
MINUTES OF THE CITY COUNCIL REGULAR MEETING
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT/MAIN AUDITORIUM 21865 COPLEY DRIVE, DIAMOND BAR, CA 91765
MAY 7, 2024
STUDY SESSION: 4:30 P.M., Room CC-08, AQMD
Draft FY 2024-2025 Capital Improvement
Program Budget
Public Comments: None Offered.
Adjourned to Regular Meeting: 5:45 p.m.
CALL TO ORDER: Mayor Liu called the Regular City Council meeting to order at 6:30 p.m. in the South Coast Air Quality Management District Main Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Council Member Low led the Pledge of Allegiance.
INVOCATION: Pastor Floren “Tino” Cordova, Diamond Bar United Church of Christ provided the invocation.
ROLL CALL: Council Members Andrew Chou, Ruth Low, Mayor Pro Tem Chia Yu Teng, Mayor Stan Liu
Absent: Council Member Steve Tye
Staff present in person: Dan Fox, City Manager; Ryan McLean, Assistant City Manager; Anthony Santos, Assistant to the City Manager; Omar Sandoval, City Attorney; David Liu, Public Works Director; Nicholas Delgado, Management Analyst; Jason Williams, Maintenance Supervisor; Ryan Wright, Parks and Recreation Director; Jason Jacobsen, Finance Director; Ken Desforges, Information Systems Director; Cecilia Arellano, Senior Community Relations Coordinator; Joan Cruz, Administrative Coordinator; Kristina Santana, City Clerk
Staff present telephonically: Greg Gubman, Community Development Director; Marsha Roa, Community Relations Manager
Others present: Stephen Tousey, Captain, Diamond Bar/Walnut Sheriff’s Station; Daniel Dail, Lieutenant, Diamond Bar/Walnut Sheriff’s Station; Aaron Scheller, Deputy, Diamond Bar/Walnut Sheriff’s Station
APPROVAL OF AGENDA: Mayor Liu approved the agenda as presented.
MAY 7, 2024 PAGE 2 CITY COUNCIL
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Presentation of Good Citizens’ Recognition to Girl Scout Troop 4874 members for donation of two buddy benches to Castle Rock Elementary School.
1.2 Presentation of Proclamation declaring May as Small Business Month to San Gabriel Valley Chamber of Commerce President and Chairman of the Board Ken Liebman and Vice President/President Elect Lauren James.
1.3 Presentation of proclamation declaring the week of May 5th to May 11th as Public Service Recognition Week to City Manager Fox on behalf of Diamond Bar City employees.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: NONE
3. PUBLIC COMMENTS:
Cynthia Yu, Diamond Bar Library, spoke about special programs during the month of May in honor of Native Hawaiian and Pacific Islander Heritage Month and the Summer Discovery Program. For additional information on these and other programs and services including 24-hour online services, visit the library website at www.lacountylibrary.org
CC/Santana reported that no emails were submitted and that there were no online callers requesting to speak under Public Comments.
4. SCHEDULE OF FUTURE EVENTS: CM/Fox presented the Schedule of Future Events.
5. CONSENT CALENDAR: C/Low moved, C/Chou seconded, to approve the Consent Calendar as presented. Motion carried 4-0 by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Low, MPT/Teng, M/Liu
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Tye
5.1 APPROVED CITY COUNCIL MINUTES:
5.1.1 APRIL 16, 2024 REGULAR MEETING
5.2 RATIFIED CHECK REGISTER DATED APRIL 10, 2024 THROUGH APRIL 30, 2024 TOTALING $1,085,047.75.
5.3 ADOPTED PROCLAMATION PROCLAIMING MAY AS ASIAN
AMERICAN AND PACIFIC ISLANDER HERITAGE MONTH.
MAY 7, 2024 PAGE 3 CITY COUNCIL
5.4 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE CONSULTING SERVICES AGREEMENT WITH TSC LLC D.B.A. THE
SCANNING COMPANY, FOR DOCUMENT SCANNING SERVICES
THROUGH JUNE 30, 2027.
5.5 APPROVED AND AUTHORIZED THE CITY MANAGER TO ISSUE A PURCHASE ORDER TO GOVCONNECTION, INC. FOR THE
PURCHASE OF TWO (2) HPE SERVERS IN THE NOT-TO-EXCEED
AMOUNT OF $67,403.88.
5.6 APPROVED PUBLIC WORKS AGREEMENT WITH RITE-WAY ROOF
CORPORATION FOR CITY HALL ROOF REHABILITATION PROJECT
(FP 24505) AS FOLLOWS:
A. DETERMINED THAT THE PROJECT IS EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT PURSUANT TO
SECTION 15301 OF THE CEQA GUIDELINES;
B. APPROPRIATED AN ADDITIONAL $225,600 FROM THE GENERAL
FUND FOR A TOTAL CONSTRUCTION BUDGET INCLUDING
CONTINGENCY, OF $671,800;
C. APPROVED THE PROPOSED ADJUSTMENT TO THE CIP BUDGET
AND ESTABLISHED A PROJECT PAYMENT ACCOUNT
CONTAINING SUFFICIENT FUNDS FROM THE CURRENT FISCAL
YEAR BUDGET; AND,
D. APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN
THE PUBLIC WORKS AGREEMENT WITH RITE-WAY ROOF
CORPORATION IN THE AMOUNT OF $584,000, PLUS A
CONTINGENCY AMOUNT OF $87,600 (15%) FOR CONTRACT
CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER,
FOR A TOTAL AUTHORIZATION AMOUNT OF $671,600.
5.7 APPROVED THE PLANS AND SPECIFICATIONS FOR THE MAPLE
HILL PARK/PLAYGROUND REPLACEMENT AND ADA UPGRADES
PROJECT (PROJECT NO. FP23506) AS FOLLOWS:
A. DETERMINED THAT APPROVING THE DESIGN AND PLANS FOR
THE PROPOSED PROJECT IS EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT PURSUANT TO SECTIONS
15302(a) AND (c) AND 15302 OF THE CEQA GUIDELINES; AND, B. ADOPTED RESOLUTION NO. 2024-14 APPROVING THE DESIGN
AND PLANS FOR THE MAPLE HILL PARK/PLAYGROUND
REPLACEMENT AND ADA UPGRADES PROJECT NO. FP23506.
6. PUBLIC HEARINGS: NONE
MAY 7, 2024 PAGE 4 CITY COUNCIL
7. COUNCIL CONSIDERATION: NONE
8. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
C/Chou thanked staff for the Capital Improvement Program budget report during tonight’s Study Session and wished everyone a Happy Mother’s Day.
C/Low thanked staff for the Capital Improvement Projects and the excellent work of staff, congratulated staff on a well-deserved Public Service Recognition and CM/Fox for his leadership, thanked the Public Service Sheriff’s and Fire Departments for their good work, thanked the Girl Scouts for raising money for buddy benches at Castle Rock, wished a Happy Mother’s Day to all of the mother’s and caregivers in the community, and wished M/Liu a Happy Birthday.
MPT/Teng acknowledged staff’s hard work in preparing a very tight budget in light of rising costs and for continuing to provide excellent service to the residents. Last week he attended the Southern California Association of Government’s General Assembly meeting as Diamond Bar’s delegate where he engaged in discussions about how to improve the economy, housing and employment in the region.
M/Liu thanked staff for tonight’s budget report and maximization of taxpayer dollars in obtaining the resources and best services for the City, and for CM/Fox’s leadership and the Sheriff’s and Fire personnel for their service to the community. Kudos to the Girl Scouts and parents for building an inclusive environment in the community and congratulations to Chaparral Middle School for being recognized as a 2024 CA Distinguished School. He wished everyone a Happy Mother’s Day and asked that tonight’s meeting be adjourned in memory of City of Industry Council Member Mayor Pro Tem and Tres Hermanos Board of Trustees Member Cathy Marcucci.
ADJOURNMENT: With no further business to conduct, M/Liu adjourned the Regular City Council Meeting at 7:10 p.m. in memory of City of Industry Council Member Cathy Marcucci.
Respectfully Submitted,
__________________________
Kristina Santana, City Clerk
The foregoing minutes are hereby approved this 21st day of May, 2024. __________________________
Stan Liu, Mayor