Agenda #: 5.23
Meeting Date: June 18, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: PURCHASE OF NEW SITE FURNISHINGS FROM OUTDOOR
CREATIONS INC. FOR SYCAMORE CANYON PARK.
STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve, and authorize the City Manager to sign, the Purchase Order with Outdoor Creations Inc. for the purchase of new site furnishings at Sycamore Canyon Park in the not-to-exceed amount of $98,632.13.
FINANCIAL IMPACT:
The total not-to-exceed amount of the Purchase Order would be $98,632.13. Sufficient funds are included in the 2023/24 operating budget to cover the cost of the purchase, including $64,446.23 from the Building Facility & Maintenance Fund (Fund 504) and $34,185.90 from the Integrated Waste Management Fund (Fund 250).
BACKGROUND:
Over the past 10 years the City has been updating and standardizing the site furnishings throughout the parks with precast cast products from Outdoor Creations.
The current site furnishings at Sycamore were installed as part of the Sycamore Canyon Park ADA Phase 2 project in 2005 and have reached the end of their operational life.
Outdoor Creations is the manufacturer and sole supplier of their products, and is the standard concrete site furniture manufacturer/supplier specified by the City, in order to keep consistency throughout our facilities.
ANALYSIS:
Per section 3.24.090(c) of the purchasing policy, the bidding requirements can be waived when the commodity or service can be obtained from only one vendor.
This project will consist of the replacement of the following:
• Waste and recycling receptacles
• Picnic tables
• Square court tables
• Benches
• Family BBQ’s
The products supplied by Outdoor Creations have proven to be durable and meet the needs and expectations of the City.
LEGAL REVIEW:
The City Attorney has reviewed and approved this item as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.23.a Purchase Order Quote # Q6432
2. 5.23.b Purchase Order Quote # Q6433