Agenda #: 5.7
Meeting Date: June 18, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: SECOND AMENDMENT TO MAINTENANCE SERVICES AGREEMENT WITH WOODS MAINTENANCE SERVICES, INC. (DBA GRAFFITI
CONTROL SYSTEMS) TO PROVIDE GRAFFITI ABATEMENT
SERVICES THROUGH JUNE 30, 2025.
STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve, and authorize the City Manager to sign, the Second Amendment to the Maintenance Services Agreement with Woods Maintenance Services, Inc., to provide graffiti abatement services through June 30, 2025.
FINANCIAL IMPACT:
The total not-to-exceed amount set forth in the Second Amendment is $36,900.
Sufficient funds are included in the FY 2024/25 budget for graffiti removal services.
BACKGROUND/DISCUSSION:
On April 6, 1993, the City Council adopted Ordinance 02(1993) adding Chapter 8.20 to the Diamond Bar Municipal Code authorizing the use of public funds to combat graffiti.
On July 1, 2020, the City entered into a three-year Maintenance Services Agreement with Woods Maintenance Services (“WMS”) to provide graffiti abatement services through FY 2022/23 for a not-to-exceed cost of $107,100, or $35,700 per year, and includes two one-year extension options. On July 1, 2023, the City exercised the first option, and increased the annual compensation to $36,900, or an increase of $100 per month, which the Contractor requested to cover increased fuel expenses.
The City and Contractor now desire to exercise the second and final one-year extension option. No increase in annual compensation is requested for the upcoming year.
The proposed amendment serves the public’s interests in a prudent and fiscally responsible manner. WMS has provided consistently exemplary service to citizens of Diamond Bar. WMS’s service technicians know where the City’s “hot spots” are, and they often proactively remove all traces of a tagging incident before it is seen by our residents. Based on the service provider’s successful performance, it is recommended that the City Council grant the one-year extension through June 30, 2025.
LEGAL REVIEW:
The City Attorney has approved the attached Second Amendment to the Maintenance Services Agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.7.a Second Amendment - Graffiti Control Systems