Agenda #: 5.18
Meeting Date: June 18, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: SECOND AMENDMENT TO ROAD MAINTENANCE SERVICES
AGREEMENT WITH CT&T CONCRETE PAVING, INC. FOR
MAINTENANCE SERVICES THROUGH JUNE 30, 2025.
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve, and authorize the City Manager to sign, the Second Amendment to the Road Maintenance Services Agreement with CT&T Concrete Paving, Inc. through June 30, 2025.
FINANCIAL IMPACT:
The total not-to-exceed amount for the Original Agreement was $600,000. The First Amendment increased the total compensation by $810,000. This proposed Second Amendment adds $955,000, bringing the total amended not-to-exceed amount of the Agreement to $2,365,000. Sufficient funds in the amount of $955,000 are included in the FY 2024/25 Budget to cover the cost of such services.
BACKGROUND AND ANALYSIS:
On June 21, 2022, the City Council approved the one (1) year contract (Original Agreement) with the option to approve up to six (6) extensions, in increments of no less than one year, upon successfully demonstrating exemplary work performance for road maintenance services with CT&T Concrete Paving Inc. (CT&T).
Overall, CT&T’s performance has met the City’s expectations. Therefore, a Second Amendment is proposed to extend the Agreement term through June 30, 2025.
Pursuant to the Agreement, a 3.9% unit price increase was negotiated and applied to the unit prices in the Agreement.
Consistent with the Agreement, the scope of work includes maintenance of asphalt concrete pavement, concrete sidewalks, parking lots, roadway markings, storm drains, parkway drains, block walls, and emergency call-outs. The work will be directed by staff on an as-needed basis within the budgeted resources available. The agreement is based on unit prices, and CT&T will be paid for the actual quantity of each line item performed as measured in the field during construction. Each unit price includes all labor, material, equipment, overhead, and profit attributable to that scope of work.
LEGAL REVIEW:
The City Attorney has reviewed and approved the amended Agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.18.a Second Amendment to Maintenance Services Agreement with CT&T Concrete Paving, Inc. (FY 2024/25)