Agenda #: 5.8
Meeting Date: June 18, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: SECOND AMENDMENT TO THE CONSULTING SERVICES
AGREEMENT WITH DAVID EVANS AND ASSOCIATES, INC. FOR
LANDSCAPE PLAN CHECKING AND INSPECTION SERVICES
THROUGH JUNE 30, 2025.
STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve and authorize the City Manager to sign the Second Amendment to the Consulting Services Agreement with David Evans and Associates, Inc., granting the second of two optional one-year extensions to June 30, 2025.
FINANCIAL IMPACT:
The total not-to-exceed amount set forth in the Consulting Services Agreement is $125,000 per fiscal year. Landscape plan checking and inspection services are funded through application and processing fees paid to the City by project applicants.
BACKGROUND:
David Evans and Associates, Inc. (DEA) has provided landscape plan checking and inspection services to the City since August 17, 2012. Throughout that time, the firm has consistently provided the City and project applicants with thorough, detail project reviews in a timely manner and continues to provide exemplary customer service to the City and its constituents.
The City’s current Consulting Services Agreement with DEA to provide landscape plan checking and inspection services was executed on July 1, 2020. That Agreement provided for an initial three-year term and allowed for the City to grant up to two (2) oneyear extensions. On August 1, 2024, the City executed a First Amendment to the Consulting Services Agreement.
DISCUSSION:
In addition to extending the term of the agreement, the consultant is also requesting an increase in compensation to keep pace with inflation. Section 2 of the original agreement allows for annual increases in the consultant’s hourly rates, provided that such increases do not exceed the Consumer Price Index (“CPI”) for the Los Angeles/Long Beach/Anaheim metropolitan area for the month immediately preceding the Adjustment Date (the “Index Month”) as reported by the Bureau of Labor Statistics of the United States Department of Labor. Although DEA was eligible for an annual CPI increase after the first year of the agreement, this is the first year that the consultant requested an increase, and is asking that the new rates be based on the aggregate CPI increase starting from the original execution of the agreement. The table below shows what the progression of rate increases would have been if DEA exercised its option on an annual basis, and confirms that the requested increases in the consultant’s hourly rates are in line with the CPI:
Proposed Hourly Rates
DEA continues to provide thorough and timely landscape plan review services, ensuring that planting and irrigation system designs comply with the City and State’s complex water efficient landscape requirements, and continues to provide outstanding customer service to all stakeholders. Therefore, it is recommended that the City Council approve the second one-year extension through June 30, 2025, including an increase in hourly rates.
LEGAL REVIEW:
The City Attorney has reviewed and approved the Second Amendment to the Consulting Services Agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.8.a Second Amendment to Consulting Services Agreement with DEA, Inc.