Agenda #: 5.20
Meeting Date: June 18, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: SEVENTH AMENDMENT TO MAINTENANCE SERVICES
AGREEMENT WITH EXTERIOR PRODUCTS CORPORATION FOR
EXTERIOR DECOR & LIGHTING MAINTENANCE THROUGH JUNE
30, 2025.
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve, and authorize the City Manager to sign, the Seventh Amendment to the Maintenance Services Agreement with Exterior Products Corporation through June 30, 2025.
FINANCIAL IMPACT:
The total not-to-exceed amount of the Agreement for Fiscal Year 2024/25 would be $182,600. Adequate funds are included in the Fiscal Year 2024/25 Public Works & Parks & Recreation Operating Budgets to cover the cost of such services.
BACKGROUND:
Exterior Products has been providing exceptional service and support to the City for over 18 years, starting with the military & special event banner programs. In March of 2016, the City and Exterior Products entered into the current services agreement, which, over time, has been amended to include the following programs and services:
· Military Banners
· Special Event Banners
· USA Flags on Grand Ave.
· Restaurant Week Banners
· Lighting Maintenance & Electrical services
· Holiday Décor & Windmill Holiday Display (Banners & City Hall) · Windmill Holiday Display & Lighting
ANALYSIS:
During the preparation of the 2024/25 fiscal year operating budget, staff started negotiations with Exterior Products to secure the most competitive pricing for the services they provide. Through this process, staff was able to negotiate a line-item increase for labor of 3.9% (CPI).
The following are estimated program costs for the fiscal year 2024/25:
· Military Banners $16,000
· USA Flags on Grand Ave. $20,600
· Restaurant Week Banners $7,500
· Lighting Maintenance & Electrical services $117,900
· Holiday Décor & Windmill Holiday Display (Banners & City Hall) $20,600 LEGAL REVIEW:
The City Attorney has reviewed and approved the amended Agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.20.a Seventh Amendment to Agreement with Exterior Products (FY 2024/25)