1 May 29, 2024
Mr. Christian Malpica
City of Diamond Bar
21810 Copley Drive, 2nd Floor
Diamond Bar, CA 91765
RE: Request for Contract Extension – On-call Traffic Engineering Services Dear Christian,
Iteris, Inc. (Iteris) has been pleased to provide on-call traffic engineering services to the City of Diamond Bar (City). According to the “Consulting Services Agreement” dated June 14, 2021, our contract is going to expire on June 30, 2024. Therefore, I am writing to request for additional two (2) years contract extension through end of City’s Fiscal Year 25/26 or June 30, 2026, so we can continue to provide quality traffic engineering services to the City.
Our scope of work is to provide traffic engineering services to the City on an as-needed basis, including but are not limited to, the following:
• Monitor and fine-tune traffic signal timing citywide
• Respond to City’s request to check and/or adjust signal timing • Perform troubleshooting of Citywide ITS system (e.g. communications, CCTV, etc.) • Perform plan checking of traffic engineering plans prepared by others • Review traffic impact or parking studies prepared by others Our estimated annual not-to-exceed fee to provide the services described above is $80,000.
The following are the standard rates that will be in effect for the remainder of this two-year contract extension for general staff categories. These rates reflect a 3.9% escalation from our current rates per latest Consumer Price Index (CPI):
Classification Min Billing Rate Max Billing Rate
Support Staff $149 $182
Assistant Engineer/Planner $126 $140
Associate Engineer/Planner $140 $168
Engineer/Planner $176 $242
Senior Engineer/Planner/Manager $240 $270
Associate VP/Principal/Director I $257 $341
Associate VP/Principal/Director II $335 $373
VP/Chief Scientist $367 $401
2 Standard Terms and Conditions
• Billings will be monthly at the individual Categories and Maximum Rates for the persons actually performing the work during the performance period and are subject to annual adjustments. • Expenses will be billed at cost plus 10 percent for services and handling. Expenses include project-related costs, such as subcontractor services, traffic counts, postage/delivery service, reproduction, transportation, and subsistence.
• All mileage rates will be based upon IRS standard rates If this request is approved, please send me an official approval letter or Contract Amendment for our records.
Thank you very much for the opportunity to serve the City on various traffic engineering tasks. Please feel free to call me at 949-270-9633 should you have any questions.
Sincerely,
Iteris, Inc.
Bernard K. Li, EE, TE, PTOE
Vice President
Mobility Professional Services