Agenda #: 5.7
Meeting Date: July 16, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: PROFESSIONAL SERVICES AGREEMENT WITH TENNIS ANYONE, INC. FOR CONTRACTED TENNIS & YOUTH PICKLEBALL
INSTRUCTION THROUGH JUNE 30, 2027.
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve and authorize the City Manager to sign the Professional Services Agreement with Tennis Anyone, Inc. to provide contract tennis and youth pickleball instruction from July 16, 2024 through June 30, 2027.
FINANCIAL IMPACT:
The total not-to-exceed amount of the Agreement would be $130,000 for Fiscal Year 2024-2025 and sufficient funds are included in the Parks & Recreation Department budget to cover the cost of such services. All fees are collected directly from participants attending City sponsored classes and this agreement would generate approximately $55,000 in revenue for the City each fiscal year.
BACKGROUND:
Tennis Anyone has provided the City of Diamond Bar with quality tennis instruction since 2000. The most recent agreement was created in Fiscal Year 2020-2021 and was extended for three (3) additional one (1) year terms, through June 30, 2024. A new RFP, dated June 20, 2024, was published on PlanetBids, closing July 1, 2024. One (1) response was returned, by Tennis Anyone, Inc., meeting the minimum qualifications of the RFP.
ANALYSIS:
On June 20, 2024 City staff published a Request for Proposal for Tennis and Youth Pickleball Instruction Services on PlanetBids. The bidding period closed on July 1, 2024
with one proposal received from Tennis Anyone, Inc. Hourly rates for youth tennis classes, youth tennis camps, and youth semi-private tennis classes ranged from $18.00 to $37.00, while adult tennis classes and semi-private classes were $34.00. Hourly rates for new tot and youth pickleball classes were $28.00.
Based on the sole bid, references, company experience, and successful history with the City of Diamond Bar, Tennis Anyone, Inc. was determined to be the best overall contractor to provide the services for the City. Tennis Anyone, Inc. has the built-in staff which are available to meet the City’s Contract Class Program needs immediately.
Head Coach and owner of Tennis Anyone, Inc., Bill Bush has been a USPTA certified teaching professional for over 20 years. His exceptional coaching experience and experienced management team best meet Diamond Bar’s unique Contract Class Program tennis and youth Pickleball needs.
The Tennis Anyone, Inc. hourly rate is received from the participant and split between the Contractor and the City at a 70%/30% split. Staff believe the rates are appropriate for the level of service and availability of tennis and pickleball coaching required for large scale training. It is recommended the City Council approve a three agreement with Tennis Anyone, Inc. for the tennis and youth pickleball instruction services for the Fiscal Years 2024-2027, with the City’s option to extend the Agreement for two (2) additional one (1) year terms.
Based on current enrollment estimates, approximately $130,000 of contract class funding will be allocated to Tennis Anyone, Inc for Fiscal Year 2024-2025.
LEGAL REVIEW:
The City Attorney has reviewed and approved the Agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.7.a Tennis Anyone Agreement 7.16.24