Agenda #: 5.6
Meeting Date: July 16, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: SECOND AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH ABSOLUTE INTERNATIONAL SECURITY, INC.
FOR SECURITY GUARD SERVICES THROUGH JUNE 30, 2025.
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve and authorize the City Manager to sign Amendment No. 2 to the Professional Services Agreement with Absolute International Security, Inc through June 30, 2025.
FINANCIAL IMPACT:
The total not-to-exceed amount for Fiscal Year 2024-25 would total $77,800 based on the upcoming facility rental and special event estimates. Sufficient funds are included in the Fiscal Year 2024-2025 Parks and Recreation budget to cover the cost of such services.
BACKGROUND:
For several years, Absolute International Security, Inc. has provided security guard services for private rentals and events, as well as City special events, offering affordable hourly rates. Hourly security guard fees are collected directly from facility renters and invoiced monthly to the City, while special event security is provided by Parks & Recreation for annual events.
Absolute International Security, Inc. was awarded the Security Guard Services Agreement on August 2, 2022 through the City’s Request for Proposal process for an initial one-year term. Consistent with Section 2 of the Original Agreement, City Council has the option to extend the Agreement for up to three (3), one (1)-year additional terms. The original agreement was in the amount of $67,800 for fiscal year 2022-2023.
The First Amendment approved by City Council on August 1, 2023 extended the total not-to-exceed compensation to $156,850.
This request is the second, one-year extension through June 30, 2025 and the new hourly rate is consistent with the Consumer Price Index. The Parks and Recreation Department requests to extend the service agreement for Fiscal Year 2024-25 under the same terms based on satisfactory services for an additional $77,800; therefore, the total not-to-exceed-amount would be $234,650 over the life of the agreement.
LEGAL REVIEW:
The City Attorney has reviewed and approved the amended Agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.6.a 2nd Amendment - Absolute International Security