CITY OF DIAMOND BAR
MINUTES OF THE CITY COUNCIL REGULAR MEETING
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT/MAIN AUDITORIUM 21865 COPLEY DRIVE, DIAMOND BAR, CA 91765
JUNE 18, 2024
CLOSED SESSION: 5:30 p.m. – Conference Room CC-8 – In Person only Public Comments: None
Conference with Real Property Negotiators
Per Government Code Section 54956.8
Property: 22601 Sunset Crossing Road, Diamond Bar
City Negotiator: City Manager Dan Fox, Assistant
City Manager Ryan McLean, Parks and Recreation
Director Ryan Wright
Negotiating Parties: Devang Mehta, Diamond Bar
Little League, Inc., dba Diamond Bar PONY Baseball
(DBPB)
Under Negotiation: To obtain direction regarding the
price/terms of payment for acquisition of the property.
Adjourned to Regular Meeting: 6:40 p.m.
CALL TO ORDER: Mayor Liu called the Regular City Council meeting to order at 6:44 p.m. in the South Coast Air Quality Management District Main Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Council Member Tye led the Pledge of Allegiance.
INVOCATION: None offered.
ROLL CALL: Council Members Andrew Chou, Ruth Low, Steve Tye Mayor Pro Tem Chia Yu Teng, Mayor Stan Liu
Staff present in person: Dan Fox, City Manager; Omar Sandoval, City Attorney; Dannette Allen, Principal Management Analyst; Amy Haug, Human Resources and Risk Manager; Greg Gubman, Community Development Director; Grace Lee, Planning Manager; Mayuko Nakajima, Senior Planner; David Liu, Public Works Director; Anthony Jordan, Parks & Maintenance Superintendent; Jason Williams, Maintenance Supervisor; Nicholas Delgado, Management Analyst; Ken Desforges, Information Systems Director; Ryan Wright, Parks and Recreation Director; Cecilia Arellano, Senior Community Relations Coordinator; Joan Cruz, Administrative Coordinator; Kristina Santana, City Clerk
JUNE 18, 2024 PAGE 2 CITY COUNCIL
Staff present telephonically: Marsha Roa, Community Relations Manager; Hal Ghafari, Public Works Manager/Assistant City Engineer; Jason Jacobsen, Finance Director
Others present: Aaron Scheller, Deputy, Diamond Bar/Walnut Sheriff’s Station; Stephen Tousey, Captain, Diamond Bar/Walnut Sheriff’s Station; Daniel Dail, Lieutenant, Diamond Bar/Walnut Station; Leticia Pacillas, LACFD Community Services Liaison (online)
AC/Sandoval stated that there was no reportable action taken during Closed Session.
APPROVAL OF AGENDA: Mayor Liu approved the agenda as presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Presentation of City Tile to Carol Dennis.
1.2 San Gabriel Valley Regional Chamber of Commerce Annual Report.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: NONE
3. PUBLIC COMMENTS:
The following provided public comments:
Cynthia Yu, Diamond Bar Library Manager
CC/Santana reported that there were no emails and no online callers requesting to speak under Public Comments.
4. SCHEDULE OF FUTURE EVENTS: CM/Fox presented the Schedule of Future Events.
5. CONSENT CALENDAR: C/Low moved, C/Tye seconded, to approve the Consent Calendar with the exception of Items 5.8 and 5.11 pulled for separate consideration by C/Low. Motion carried 5-0 by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Low, Tye, MPT/Teng, M/Liu
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
5.1 APPROVED CITY COUNCIL MINUTES:
5.1.1 JUNE 4, 2024 REGULAR MEETING
5.2 RATIFIED CHECK REGISTER DATED MAY 29, 2024 THROUGH JUNE 11, 2024 TOTALING $996,059.58.
JUNE 18, 2024 PAGE 3 CITY COUNCIL
5.3 APPROVED THE MAY 2024 TREASURER’S STATEMENT
5.4 MUNICIPAL LAW ENFORCEMENT SERVICES AGREEMENT (MLESA)
BY AND BETWEEN THE COUNTY OF LOS ANGELES AND THE CITY
OF DIAMOND BAR FOR A FIVE-YEAR TERM THROUGH JUNE 30,
2029 AS FOLLOWS:
A. APPROVED AND AUTHORIZED THE MAYOR TO SIGN THE FIVEYEAR MUNICIPAL LAW ENFORCEMENT SERVICES AGREEMENT (MLESA) BY AND BETWEEN COUNTY OF LOS ANGELES AND
CITY OF DIAMOND BAR; AND,
B. AUTHORIZED THE CITY MANAGER TO SIGN THE ANNUAL 575
BASED ON THE COUNCIL APPROVED APPROPRIATIONS IN THE
ADOPTED OPERATING BUDGET.
5.5 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE
CONSULTING SERVICES AGREEMENT WITH REGIONAL CHAMBER
OF COMMERCE SAN GABRIEL VALLEY FOR BUSINESS
DEVELOPMENT AND ENGAGEMENT SERVICES THROUGH JUNE 30,
2025.
5.6 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE
EIGHTH AMENDMENT TO THE CONSULTANT SERVICES
AGREEMENT WITH OPCO TRANSIT, INC. FOR SENIOR AND
DISABLED TRANSPORTATION SERVICES THROUGH JUNE 30, 2025.
5.7 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE
SECOND AMENDMENT TO THE MAINTENANCE SERVICES
AGREEMENT WITH WOODS MAINTENANCE SERVICES, INC. TO
PROVIDE GRAFFITI ABATEMENT SERVICES THROUGH JUNE 30,
2025.
5.9 APPROVED AND AUTHORIZED THE CITY MANAGER TO ISSUE A
PURCHASE ORDER TO DIRECT CONNECTION FOR PRINTING AND
MAILING SERVICES IN THE NOT-TO-EXCEED AMOUNT OF $78,820 FOR FY 2024/25.
5.10 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE
CONSULTING SERVICES AGREEMENT WITH PRINCE GLOBAL
SOLUTIONS, LLC, FOR FEDERAL ADVOCACY SERVICES THROUGH
JUNE 30, 2025.
5.12 ADOPTED RESOLUTION NO. 2024-22 AUTHORIZING THE
SUBMISSION OF FY 2024/25 LIST OF PROJECTS TO BE FUNDED BY SB-1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017.
JUNE 18, 2024 PAGE 4 CITY COUNCIL
5.13 DECLARATION TO LEVY ASSESSMENTS FOR LANDSCAPE
ASSESSMENT DISTRICT NOS 38, 39-2022 AND 41-2021 FOR FISCAL YEAR 2024/25 AS FOLLOWS:
A. ADOPT RESOLUTION NO. 2024-23 DECLARING THE CITY’S
INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR
LANDSCAPE ASSESSMENT DISTRICT NO. 38 AND DIRECTING
STAFF TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR
THE JULY 16, 2024 REGULAR MEETING;
B. ADOPTED RESOLUTION NO. 2024-24 DECLARING THE CITY’S
INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR
LANDSCAPE ASSESSMENT DISTRICT NO. 39-2022 AND
DIRECTING STAFF TO ADVERTISE THE PUBLIC HEARING TO BE
SET FOR THE JULY 16, 2024 REGULAR MEETING; AND,
C. ADOPTED RESOLUTION NO. 2024-25 DECLARING THE CITY’S
INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR
LANDSCAPE ASSESSMENT DISTRICT NO. 41-2021 AND
DIRECTING STAFF TO ADVERTISE THE PUBLIC HEARING TO BE
SET FOR THE JULY 16, 2024 REGULAR MEETING.
5.14 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE
FIRST AMENDMENTS TO CONSULTANT SERVICES AGREEMENTS
WITH ITERIS, INC., FEHR & PEERS, AND KIMBERLY HORN AND
ASSOCIATES FOR ON-CALL TRAFFIC AND TRANSPORTATION
ENGINEERING SERVICES THROUGH JUNE 30, 2026.
5.15 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE
FIFTH AMENDMENT TO THE MAINTENANCE SERVICES AGREMENT
WITH TRANE U.S. INC. DBA TRANE FOR MECHANICAL AND
BUILDING AUTOMATION SYSTEM PREVENTATIVE MAINTENANCE
AND REPAIR SERVICES THROUGH JUNE 30, 2025.
5.16 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE
SECOND AMENDMENT TO MAINTENANCE SERVICES AGREEMENT
WITH MCE CORP FOR LANDSCAPE SERVICES THROUGH JUNE 30,
2025.
5.17 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE
THIRD AMENDMENT TO THE MAINTENANCE SERVICES
AGREEMENT WITH PARKWOOD LANDSCAPE MAINTENANCE, INC.
FOR LANDSCAPE SERVICES THROUGH JUNE 30, 2025.
5.18 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE
SECOND AMENDMENT TO THE ROAD MAINTENANCE SERVICES
AGREEMENT WITH CT&T CONCRETE PAVING, INC. FOR
MAINTENANCE SERVICES THROUGH JUNE 30, 2025.
JUNE 18, 2024 PAGE 5 CITY COUNCIL
5.19 ADOPTED RESOLUTION NO. 2024-26 AUTHORIZING PARTICIPATION
IN THE NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE
TO PURCHASE JANITORIAL SUPPLIES FOR CITY FACILITIES IN THE NOT-TO-EXCEED AMOUNT OF $65,000 FOR FISCAL YEAR 2024/25.
5.20 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE
SEVENTH AMENDMENT TO THE MAINTENANCE SERVICES
AGREEMENT WITH EXTERIOR PRODUCTS CORPORATION FOR
EXTERIOR DÉCOR AND LIGHTING MAINTENANCE THROUGH JUNE
30, 2025.
5.21 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE
MAINTENANCE SERVICES AGREEMENT WITH ULTIMATE
MAINTENANCE SERVICES, INC. FOR JANITORIAL SERVICES FOR
CITY FACILITIES THROUGH JUNE 30, 2029, WITH THE OPTION TO EXTEND FOR THREE ADDITIONAL ONE-YEAR TERMS.
5.22 MAINTENANCE SERVICES AGREEMENT WITH WEST COAST
ARBORISTS, INC. TO PROVIDE TREE CARE AND MAINTENANCE
SERVICES THROUGH JUNE 30, 2029 AS FOLLOWS:
A. ADOPTED RESOLUTION NO. 2024-27 APPROVING COOPERATIVE
PURCHASING FOR THE MAINTENANCE SERVICES AGREEMENT
WITH WEST COAST ARBORISTS, INC. FOR TREE CARE AND
MAINTENANCE SERVICES; AND,
B. APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN
THE MAINTENANCE SERVICES AGREEMENT WITH WEST COAST
ARBORISTS, INC. FOR TREE CARE AND MAINTENANCE
SERVICES IN THE ANNUAL NOT-TO-EXCEED AMOUNT OF
$443,300.
5.23 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE PURCHASE ORDER WITH OUTDOOR CREATIONS, INC. FOR THE
PURCHASE OF NEW SITE FURNISHINGS AT SYCAMORE CANYON
PARK IN THE NOT-TO-EXEED AMOUNT OF $98,632.13.
MATTERS WITHDRAWN FROM CONSENT CALENDAR:
5.8 APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN THE
SECOND AMENDMENT TO THE CONSULTING SERVICES
AGREEMENT WITH DAVID EVANS AND ASSOCIATES, INC.,
GRANTING THE SECOND OF TWO OPTIONAL ONE-YEAR
EXTENSIONS TO JUNE 30, 2025 FOR LANDSCAPE PLAN CHECKING AND INSPECTION SERVICES.
JUNE 18, 2024 PAGE 6 CITY COUNCIL
5.11 APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN THE
STREET MAINTENANCE AND VEGETATION CONTROL SERVICES
AGREEMENT WITH MCE CORPORATION FOR AN INITIAL THREEYEAR TERM THROUGH JUNE 30, 2027.
Following discussion, C/Low moved, C/Chou seconded, to approve Consent Calendar Items 5.8 and 5.11. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Low, Tye, MPT/Teng,
M/Liu
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6. PUBLIC HEARINGS:
6.1 DEVELOPMENT CODE AMENDMENT TO IMPLEMENT HOUSING
PROGRAMS CONTAINED IN THE CERTIFIED 2021-2029 HOUSING
ELEMENT AND TO CONFORM TO STATE LAW (PL 2022-59).
SP/Nakajima presented the staff report.
There were no Public Comments.
C/Chou moved, C/Low seconded, to determine that the proposed Development Code Amendment is categorically and statutorily exempt from the California Environmental Quality Act (CEQA); and to Introduce first reading by title only, waive full reading of the Ordinance No. 03 (2024) entitled “An Ordinance of the City Council of the City of Diamond Bar, California, Amending Various Provisions of Title 22 (Development Code) of the Diamond Bar City Code to Implement Housing Programs Contained in the City’s Certified 2021-2029 Housing Element, to Conform to Changes in New State Housing Laws and City Policies, and to Make Typographical Corrections and Clarifications.”, and schedule the second reading and adoption at the next regularly scheduled City Council meeting.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Low, Tye, MPT/Teng,
M/Liu
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
7. COUNCIL CONSIDERATION: NONE
8. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
There were no Council Member reports on meetings attended at the expense of the local agency per Government Code 53232.3(d).
JUNE 18, 2024 PAGE 7 CITY COUNCIL
ADJOURNMENT: With no further business to conduct, M/Liu adjourned the Regular City Council Meeting at 7:47 p.m. to July 16, 2024 at 6:30 p.m.
Respectfully Submitted,
__________________________
Kristina Santana, City Clerk
The foregoing minutes are hereby approved this 16th day of July, 2024. __________________________
Stan Liu, Mayor