Agenda #: 5.5
Meeting Date: August 6, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CONSULTING SERVICES AGREEMENT WITH VIDIFLO, LLC FOR
AUDIOVISUAL AND TELEPRODUCTION SYSTEM ENGINEERING
SERVICES THROUGH JUNE 30, 2025.
STRATEGIC
GOAL: Open, Engaged & Responsive Government
RECOMMENDATION:
A. Approve, and authorize the City Manager to sign the Consultant Services Agreement with Vidiflo, LLC for audioviusal and teleproduction system engineering services through June 30, 2025; and
B. Appropriate $20,500 from the PEG Fund (Fund 270) fund balance.
FINANCIAL IMPACT:
The proposed total not-to-exceed amount for the agreement with Vidiflo, LLC’s is $24,000. An additional appropriation of $20,500 (Public, Educational and Government (PEG) Fund 270) is required to supplement the current fiscal year budget of $3,500 (General Fund 100240).
BACKGROUND:
The City of Diamond Bar requires specialized audiovisual and teleproduction system engineering consulting services to enhance the quality and reliability of its public broadcasting and telecommunication systems. In addition to on-going as-needed maintenance, the Windmill/Willow Room Audio Visual & Production Control Systems Upgrade CIP Project is currently underway. A consultant is needed to ensure the construction phase progresses as seamlessly as possible.
ANALYSIS:
Vidiflo, LLC will provide comprehensive consulting services including the evaluation, design, installation, and maintenance of audiovisual and teleproduction systems. Their expertise will ensure that the City's public broadcasts and telecommunications are of the highest quality, meeting current technological standards and the needs of our community.
Vidiflo, LLC has been working with the City of Diamond Bar for over 20 years and possesses an intricate knowledge of our audiovisual and teleproduction systems. Their long-term partnership and familiarity with our infrastructure make them uniquely qualified to continue providing these essential services. The long-standing relationship and specialized knowledge justify a sole source procurement, ensuring continuity and leveraging Vidiflo’s extensive experience with our systems.
LEGAL REVIEW:
The City Attorney has reviewed and approved the Agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.5.a Vidiflo LLC Consulting Services Agreement