City Council Agenda
Tuesday, September 17, 2024
Closed Session 5:30 PM
Regular Meeting 6:30 PM
South Coast Air Quality Management District/Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765
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American Disability Act Accommodations:
Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (909) 839- 7010 within 72 hours of the meeting. City Council video recordings with transcription will be available upon request the day following the Council Meeting.
SEPTEMBER 17, 2024 PAGE 2
ANDREW CHOU
Council Member
RUTH M. LOW
Council Member
STEVE TYE
Council Member
STAN LIU
Mayor
CHIA TENG
Mayor Pro Tem
City Manager Dan Fox • City Attorney Omar Sandoval • City Clerk Kristina Santana
DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited to attend and participate. Copies of staff reports or other written documentation relating to agenda items are on file and available for public inspection by contacting the Office of the City Clerk. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours.
PUBLIC INPUT
Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council’s subject matter jurisdiction. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk.
Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration.
Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal.
Public comments must be directed to the City Council. A person who disrupts the orderly conduct of the meeting after being warned by the Mayor or the Mayor’s designee that their behavior is disrupting the meeting, may result in the person being removed from the meeting.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City’s regular posting locations, on DBTV (on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47) and on the City’s website at www.diamondbarca.gov/agendas. The City Council may take action on any item listed on the agenda.
HELPFUL PHONE NUMBERS
Copies of agendas, rules of the Council, Video of meetings: (909) 839-7010 Computer access to agendas: www.diamondbarca.gov/agendas General information: (909) 839-7000
Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours.
THIS MEETING IS BEING VIDEO RECORDED AND BY PARTICIPATING VIA TELECONFERENCE, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED.
THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND IS ALSO AVAILABLE FOR
LIVE VIEWING AT
HTTPS://ATTENDEE.GOTOWEBINAR.COM/REGISTER/5717376243936110681 AND ARCHIVED VIEWING ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV.
CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
September 17, 2024
CLOSED SESSION: 5:30 p.m., CC-8 Conference Room, In
Person ONLY – no teleconference.
Public Comments
Public Employee Performance
Evaluation
Pursuant to Government Code
section 54957
Title: City Manager
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Deacon Dennis Shin, St. Denis
Catholic Church
ROLL CALL: Chou, Low, Tye, Mayor Pro Tem
Teng, Mayor Liu
APPROVAL OF AGENDA: Mayor
SEPTEMBER 17, 2024 PAGE 2
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Proclamation Declaring September 2024 as Hispanic Heritage Month.
1.2 Certificate of Recognition for Mr. G’s Pizza.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS:
“Public Comments” is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or other matters of interest not on the agenda that are within the subject matter jurisdiction of the Council. Although the City Council values your comments, pursuant to the Brown Act, members of the City Council or Staff may briefly respond to public comments if necessary, but no extended discussion and no action on such matters may take place. There is a five-minute maximum time limit when addressing the City Council.
4. SCHEDULE OF FUTURE EVENTS:
4.1 Free Catalytic Converter Etching – September 18, 2024, 9:00 – 11:00 a.m., Calvary Chapel Golden Springs, 22324 Golden Springs Dr.
4.2 Coffee with a Cop – September 21, 2024, 8:00 – 10:00 a.m., Starbucks, 21060 Golden Springs Dr.
4.3 Planning Commission Meeting – September 24, 2024, 6:30 p.m., online teleconference and Windmill Room, 21810 Copley Dr.
4.4 Parks & Recreation Meeting – September 26, 2024, 6:30 p.m., online teleconference and SCAQMD Main Auditorium, 21865 Copley Dr.
4.5 City Council Meeting – October 1, 2024, 6:30 p.m., online teleconference and SCAQMD Main Auditorium, 21865 Copley Dr.
5. CONSENT CALENDAR:
All items listed on the Consent Calendar are considered by the City Council to be routine and will be acted on by a single motion unless a Council Member or member of the public request otherwise, in which case, the item will be removed for separate consideration.
5.1 CITY COUNCIL MINUTES OF THE AUGUST 20, 2024 REGULAR MEETING.
5.1.a August 20, 2024 City Council Regular Meeting Minutes Recommended Action:
SEPTEMBER 17, 2024 PAGE 3
Approve the August 20, 2024 Regular City Council meeting minutes.
Requested by: City Clerk
5.2 RATIFICATION OF CHECK REGISTER DATED AUGUST 14, 2024 THROUGH SEPTEMBER 10, 2024 TOTALING $7,535,467.99.
Recommended Action:
Ratify the Check Register.
Requested by: Finance Department
5.3 TREASURER'S STATEMENT
Recommended Action:
Approve the August 2024 Treasurer’s Statement.
Requested by: Finance Department
5.4 BIENNIAL UPDATE TO THE CITY'S CONFLICT OF INTEREST CODE FOR DESIGNATED CITY PERSONNEL.
Recommended Action:
Adopt Resolution No. 2024-37 amending the City's Conflict of Interest Code for Designated City Personnel.
Requested by: City Clerk
5.5 CITYWIDE ACCESS CONTROL SYSTEM PURCHASE INCLUDING
CONFIGURATION AND INSTALLATION SERVICES.
Recommended Action:
A. Appropriate a transfer in the amount of $53,580 from the General Fund to the Equipment Maintenance and Replacement Fund (Fund 503); and
B. Approve and authorize the City Manager to sign a Public Works Agreement with Western Audio Visual for the purchase of a Verkada Access Control System with configuration and installation services in the not-to-exceed amount of $48,580.40, plus a contingency amount of $4,999.60 for Contract Change Orders to be approved by the City Manager for a total authorization amount of $53,580.
Requested by: Information Systems
5.6 CITYWIDE DESKTOP COMPUTER REPLACEMENT PURCHASE.
Recommended Action:
A. Approve and authorize the City Manager to issue a Purchase Order to SEPTEMBER 17, 2024 PAGE 4
GovConnection, Inc. for the purchase of 127 Computers and Accessories in the not-to-exceed amount of $365,667.96; and B. Authorize the Purchasing Manager to dispose of the replaced surplus computers to another public agency, special district or not for profit organization to the extent possible, or per City surplus policy.
Requested by: Information Systems
5.7 SAFE, CLEAN WATER MUNICIPAL PROGRAM, MEASURE W FUND TRANSFER AGREEMENT THROUGH FY2027/28 BETWEEN THE LOS
ANGELES COUNTY FLOOD CONTROL DISTRICT AND THE CITY OF
DIAMOND BAR.
Recommended Action:
Approve, and authorize the City Manager to sign, the Safe, Clean Water Program - Municipal Program Transfer Agreement No. 2024MP22 with the Los Angeles County Flood Control District.
Requested by: Public Works Department
5.8 PLANS AND SPECIFICATIONS FOR THE PANTERA PARK HARD
COURT REHABILITATION & PARKING LOT LED LIGHTING RETROFIT PROJECT.
Recommended Action:
A. Determine that approving the design and plans for the proposed Project is exempt from the California Environmental Quality Act pursuant to Section 15301(a) and (c), and Section 15302 of the CEQA Guidelines; and
B. Adopt Resolution No. 2024-38 approving the design and plans for the Pantera Park Hard Court Rehabilitation & Parking Lot LED Retrofit Project (FP23503).
Requested by: Public Works Department
5.9 PLANS AND SPECIFICATIONS FOR THE DIAMOND BAR CENTER,
GRAND VIEW BALLROOM LIGHTING & CONTROL UPGRADES
(FP24500) / DIAMOND BAR CENTER MAIN ENTRY/FACILITY DOORS & ADA IMPROVEMENTS (FP24501).
Recommended Action:
A. Determine that approving the design and plans for the proposed Project is exempt from the California Environmental Quality Act pursuant to Section 15301(a) and (c), and Section 15302 of the CEQA Guidelines; and
SEPTEMBER 17, 2024 PAGE 5
B. Adopt Resolution No. 2024-39 approving the design and plans for the Diamond Bar Center Grand View Ballroom Lighting & Controls Upgrades (FP24500) / Diamond Bar Center Main Entry/Facility Doors & ADA Improvements (FP24501).
Requested by: Public Works Department
6. PUBLIC HEARINGS: NONE.
7. COUNCIL CONSIDERATION:
7.1 LEAGUE OF CALIFORNIA CITIES RESOLUTION AT THE 2024 ANNUAL GENERAL ASSEMBLY.
Recommended Action:
Provide direction to the City’s Delegate on the proposed Resolution to be considered at the League of CA Cities General Assembly Meeting.
Requested by: City Manager
8. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS:
9. ADJOURNMENT:
Agenda #: 5.1
Meeting Date: September 17, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CITY COUNCIL MINUTES OF THE AUGUST 20, 2024 REGULAR MEETING.
STRATEGIC
GOAL: Open, Engaged & Responsive Government
RECOMMENDATION:
Approve the August 20, 2024 Regular City Council meeting minutes.
FINANCIAL IMPACT:
None.
BACKGROUND/DISCUSSION:
Minutes have been prepared and are being presented for approval.
PREPARED BY:
REVIEWED BY:
5.1 Packet Pg. 8
Attachments:
1. 5.1.a August 20, 2024 City Council Regular Meeting Minutes
5.1 Packet Pg. 9
CITY OF DIAMOND BAR
MINUTES OF THE CITY COUNCIL REGULAR MEETING
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT/MAIN AUDITORIUM 21865 COPLEY DRIVE, DIAMOND BAR, CA 91765
AUGUST 20, 2024
CLOSED SESSION: 5:30 p.m. – Room CC-8
ROLL CALL: Council Members Andrew Chou, Ruth Low, Steve Tye Mayor Pro Tem Chia Yu Teng, Mayor Stan Liu
Public Comments: None Offered.
Public Employee Performance Evaluation
Pursuant to Government Code Section 54957
Title: City Manager
Adjourned to Regular Meeting: 6:25 p.m.
CALL TO ORDER: Mayor Liu called the Regular City Council meeting to order at 6:30 p.m. in the South Coast Air Quality Management District Main Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Council Member Chou led the Pledge of Allegiance.
INVOCATION: Shaykh Nomaan Baig, Institute of Knowledge, provided the invocation.
ROLL CALL: Council Members Andrew Chou, Ruth Low, Steve Tye, Mayor Pro Tem Chia Yu Teng, Mayor Stan Liu
Absent: None
Staff present in person: Dan Fox, City Manager; Omar Sandoval, City Attorney; Anthony Santos, Assistant to the City Manager; Amy Haug, Human Resources and Risk Manager; Cecilia Arellano, Community Relations Manager; Joan Cruz, Administrative Coordinator; Kristina Santana, City Clerk.
Staff present telephonically: David Liu, Public Works Director; Greg Gubman, Community Development Director; Jason Jacobsen, Finance Director; Ryan Wright, Parks and Recreation Director.
Others present: Aaron Scheller, Deputy, Diamond Bar/Walnut Sheriff’s Station, Leticia Pacillas, LACFD Community Services Liaison (teleconference).
APPROVAL OF AGENDA: CA/Sandoval stated that there was no reportable action taken during Closed Session. Mayor Liu approved the agenda as presented.
5.1.a
Packet Pg. 10
AUGUST 20, 2024 PAGE 2 CITY COUNCIL
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: NONE
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: NONE
3. PUBLIC COMMENTS:
The following provided public comments:
Cynthia Yu, Diamond Bar Library Manager
Susana Carrera, resident
CC/Santana reported that no emails were submitted for public comment and no guests on the teleconference line requested to speak under Public Comments.
4. SCHEDULE OF FUTURE EVENTS: CM/Fox presented the Schedule of Future Events.
5. CONSENT CALENDAR: C/Low moved, C/Chou seconded, to approve the Consent Calendar. Motion carried 5-0 by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Low, Tye, MPT/Teng, M/Liu
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
5.1 APPROVED CITY COUNCIL MINUTES:
5.1.1 AUGUST 6, 2024 REGULAR MEETING
5.2 RATIFIED CHECK REGISTER DATED JULY 31, 2024 THROUGH AUGUST 13, 2024 TOTALING $3,340,702.05.
5.3 APPROVED JULY 2024 TREASURER’S STATEMENT.
6. PUBLIC HEARINGS: NONE.
7. COUNCIL CONSIDERATION:
7.1 APPOINTMENT TO THE PARKS & RECREATION COMMISSION TO FILL UNEXPIRED TERM.
Mayor Liu presented the report.
There were no Public Comments.
C/Chou moved, C/Tye seconded, to approve Mayor Liu’s appointment of Aaron Salo to the Parks & Recreation Commission. Motion carried 5-0 by the following roll call vote:
5.1.a
Packet Pg. 11
AUGUST 20, 2024 PAGE 3 CITY COUNCIL
AYES: COUNCIL MEMBERS: Chou, Low, Tye, MPT/Teng, M/Liu
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
7.2 APPOINTMENTS TO COUNCIL DISTRICT NOS. 2 AND 5, AND
CANCELLATION OF THE GENERAL MUNICIPAL ELECTION ON
NOVEMBER 5, 2024.
City Clerk Santana presented the staff report.
There were no Public Comments.
C/Teng moved, C/Tye seconded, to adopt Resolution No. 2024-36 appointing Ruth M. Low to represent Council District No. 2 and Stan Liu to represent Council District No. 5, and cancelling the November 5, 2024, General Municipal Election pursuant to California Elections Code Section 10229. Motion carried 5-0 by the following roll call vote:
AYES: COUNCIL MEMBERS: Chou, Low, Tye, MPT/Teng, M/Liu
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
8. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
There were no Council Members reports on meetings attended at the expense of the local agency per Government Code 53232.3(d).
9. ADJOURNMENT: With no further business to conduct, M/Liu adjourned the Regular City Council Meeting at 6:57 p.m.
Respectfully Submitted,
__________________________
Kristina Santana, City Clerk
The foregoing minutes are hereby approved this 17th day of September, 2024. __________________________
Stan Liu, Mayor
5.1.a
Packet Pg. 12
Agenda #: 5.2
Meeting Date: September 17, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: RATIFICATION OF CHECK REGISTER DATED AUGUST 14, 2024 THROUGH SEPTEMBER 10, 2024 TOTALING $7,535,467.99.
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
Ratify the Check Register.
FINANCIAL IMPACT:
Expenditure of $7,535,467.99.
BACKGROUND/DISCUSSION:
The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council Meeting.
The attached check register containing checks dated August 14, 2024 through September 10, 2024 totaling $7,535,467.99 is being presented for ratification. All payments have been made in compliance with the City’s purchasing policies and procedures, and have been reviewed and approved by the appropriate departmental staff. The attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director.
PREPARED BY:
5.2 Packet Pg. 13
REVIEWED BY:
Attachments:
1. 5.2.a Check Register Affidavit 9-17-2024
2. 5.2.b Check Register 9-17-2024
5.2 Packet Pg. 14
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register including checks dated August 14, 2024 through September 10, 2024 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts:
Signed: __________________________________ Finance Director Jason M. Jacobsen
5.2.a
Packet Pg. 15
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 12964 8/14/2024 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 20439 GOLDEN SPRINGS PED - TC-1
100655 52210 $102.18
CHECK TOTAL $102.18
12965 8/14/2024 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 20791 GOLDEN SPRINGS - TC-1
100655 52210 $113.84
CHECK TOTAL $113.84
12966 8/14/2024 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 2201 DBB - LS-2 100655 52210 $90.30 CHECK TOTAL $90.30
12967 8/14/2024 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - DBB N/W @ TEMPLE - TC-1
100655 52210 $108.69
CHECK TOTAL $108.69
12968 8/14/2024 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21615 GATEWAY CENTER - LS-2
100655 52210 $90.30
CHECK TOTAL $90.30
12969 8/14/2024 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 3798 S BREA CYN - LS-2 100655 52210 $67.73 CHECK TOTAL $67.73
12971 8/14/2024 SOUTHERN CALIFORNIA EDISON DBC (070124-073124) 100510 52210 $13,678.56 CHECK TOTAL $13,678.56
12972 8/14/2024 SOUTHERN CALIFORNIA EDISON PARKS (062624-072824) 100630 52210 $4,718.81 CHECK TOTAL $4,718.81
12973 8/14/2024 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1798 DBB/22566 GLDN SPRINGS - LS-2
100655 52210 $202.52
CHECK TOTAL $202.52
12974 8/14/2024 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21325 PATHFINDER RD - LS-2
100655 52210 $247.20
CHECK TOTAL $247.20
12975 8/14/2024 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1025 BREA CYN TC1 - LS-2
100655 52210 $143.54
CHECK TOTAL $143.54
12976 8/14/2024 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 22805 GOLDEN SPRINGS - LS-2
100655 52210 $112.88
CHECK TOTAL $112.88
5.2.b
Packet Pg. 16
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 12977 8/14/2024 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - VARIOUS LS-1 100655 52210 $916.27 CHECK TOTAL $916.27
12979 8/14/2024 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21250 GOLDEN SPRINGS - LS-2
100655 52210 $90.30
CHECK TOTAL $90.30
12980 8/15/2024 SOUTHERN CALIFORNIA EDISON DBC (053124-063024) 100510 52210 $11,464.38 CHECK TOTAL $11,464.38
12981 8/16/2024 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 717 GRAND AVE - TC-1
100655 52210 $138.84
CHECK TOTAL $138.84
12982 8/16/2024 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 20781 PATHFINDER RD - TC-1
100655 52210 $106.55
CHECK TOTAL $106.55
12983 8/16/2024 SOUTHERN CALIFORNIA EDISON GS-1- 23331 GOLDEN SPRINGS - GS-1 100655 52210 $94.02 CHECK TOTAL $94.02
12984 8/16/2024 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 2746 BREA CYN BPED - LS-3
100655 52210 $76.99
CHECK TOTAL $76.99
12985 8/16/2024 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 3564 S BREA CYN BPED - LS-3
100655 52210 $37.70
CHECK TOTAL $37.70
12986 8/16/2024 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 21250 GOLDEN SPRINGS PED - TC-1
100655 52210 $82.04
CHECK TOTAL $82.04
12987 8/16/2024 SOUTHERN CALIFORNIA EDISON GS-1 - 2838 S DBB PED - GS-1 100655 52210 $104.88 CHECK TOTAL $104.88
12988 8/16/2024 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
08/16/2024
201 21109 $113.78
8/16/2024 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
08/16/2024
225 21109 $117.49
8/16/2024 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
08/16/2024
239 21109 $141.33
5.2.b
Packet Pg. 17
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 8/16/2024 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
08/16/2024
241 21109 $141.33
8/16/2024 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
08/16/2024
206 21109 $202.07
8/16/2024 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
08/16/2024
238 21109 $282.67
8/16/2024 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
08/16/2024
250 21109 $287.98
8/16/2024 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
08/16/2024
207 21109 $336.05
8/16/2024 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
08/16/2024
100 21109 $24,321.40
CHECK TOTAL $25,944.10
12989 8/16/2024 CALPERS PENSION CONTRIBUTION FOR PERIOD 07/27/24-08/09/24
204 21110 $83.21
8/16/2024 CALPERS PENSION CONTRIBUTION FOR PERIOD
07/27/24-08/09/24
203 21110 $83.22
8/16/2024 CALPERS PENSION CONTRIBUTION FOR PERIOD
07/27/24-08/09/24
239 21110 $155.75
8/16/2024 CALPERS PENSION CONTRIBUTION FOR PERIOD
07/27/24-08/09/24
241 21110 $155.75
8/16/2024 CALPERS PENSION CONTRIBUTION FOR PERIOD
07/27/24-08/09/24
238 21110 $237.19
8/16/2024 CALPERS PENSION CONTRIBUTION FOR PERIOD
07/27/24-08/09/24
225 21110 $455.89
8/16/2024 CALPERS PENSION CONTRIBUTION FOR PERIOD
07/27/24-08/09/24
201 21110 $599.04
8/16/2024 CALPERS PENSION CONTRIBUTION FOR PERIOD
07/27/24-08/09/24
206 21110 $918.21
8/16/2024 CALPERS PENSION CONTRIBUTION FOR PERIOD
07/27/24-08/09/24
207 21110 $1,020.32
8/16/2024 CALPERS PENSION CONTRIBUTION FOR PERIOD
07/27/24-08/09/24
250 21110 $2,050.92
8/16/2024 CALPERS PENSION CONTRIBUTION FOR PERIOD
07/27/24-08/09/24
100 21110 $43,564.72
5.2.b
Packet Pg. 18
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $49,324.22
12990 8/16/2024 TASC FLEX SPENDING MEDICAL/CHILDCARE
08/16/2024
238 21118 $4.81
8/16/2024 TASC FLEX SPENDING MEDICAL/CHILDCARE
08/16/2024
239 21118 $4.81
8/16/2024 TASC FLEX SPENDING MEDICAL/CHILDCARE
08/16/2024
241 21118 $4.81
8/16/2024 TASC FLEX SPENDING MEDICAL/CHILDCARE
08/16/2024
201 21118 $7.06
8/16/2024 TASC FLEX SPENDING MEDICAL/CHILDCARE
08/16/2024
207 21118 $38.35
8/16/2024 TASC FLEX SPENDING MEDICAL/CHILDCARE
08/16/2024
250 21118 $61.54
8/16/2024 TASC FLEX SPENDING MEDICAL/CHILDCARE
08/16/2024
206 21118 $74.71
8/16/2024 TASC FLEX SPENDING MEDICAL/CHILDCARE
08/16/2024
100 21118 $2,009.96
CHECK TOTAL $2,206.05
12993 8/20/2024 SOUTHERN CALIFORNIA EDISON 633 GRAND AVE -D38 (071124-080824) 238638 52210 $16.99 CHECK TOTAL $16.99
12994 8/20/2024 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 801 S LEMON AVE/VARIOUS - TC-1
100655 52210 $318.46
CHECK TOTAL $318.46
12995 8/20/2024 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 1611 S BREA CYN - TC-1
100655 52210 $75.72
CHECK TOTAL $75.72
12996 8/20/2024 SOUTHERN CALIFORNIA EDISON GS-1 = 1215 S BREA CYN RD - GS-1 100655 52210 $98.62 CHECK TOTAL $98.62
12997 8/20/2024 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 1450 BRIDGEGATE/VARIOUS - TC-1
100655 52210 $514.10
CHECK TOTAL $514.10
12998 8/22/2024 SOUTHERN CALIFORNIA EDISON 21208 WASHINGTON AVE(081224- 081124)
100630 52210 $16.64
CHECK TOTAL $16.64
13001 8/27/2024 CALPERS FEES FOR GASB-68 REPORTS &
SCHEDULES 06/30/2024
100210 54010 $700.00
5.2.b
Packet Pg. 19
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $700.00
13002 8/27/2024 PREMIER BRIDAL SHOWS
COMPANY
BRIDAL SHOW BOOTH 100510 52304 $1,431.00
CHECK TOTAL $1,431.00
13003 8/27/2024 ALLIANT INSURANCE SERVICES
INC
INSURANCE FOR WINDMILL LIGHTING 100520 55300 $473.00
CHECK TOTAL $473.00
13004 8/27/2024 ROBYN A BECKWITH PLANT SERVICE (JUNE/2024) 100510 52320 $275.00 8/27/2024 ROBYN A BECKWITH PLANT SERVICE (JUNE/2024) 100620 51200 $380.00 8/27/2024 ROBYN A BECKWITH INTERIOR PLANT SERVICE (JULY2024) 100510 52320 $275.00 8/27/2024 ROBYN A BECKWITH INTERIOR PLANT SERVICE (JULY2024) 100620 52320 $380.00 CHECK TOTAL $1,310.00
13005 8/27/2024 BRIAN E WORTHINGTON PARKS AND REC COMMISSION STIPEND 100520 52525 $45.00 CHECK TOTAL $45.00
13006 8/27/2024 BRUSHES 'N VINO LLC DIAMOND BAR RESTAURANT WEEK -
PAINT NIGHT DEPOSIT
100150 55000 $150.00
CHECK TOTAL $150.00
13007 8/27/2024 BSN SPORTS CORP PARKS MAINT. EQUIPMENT 100630 52320 $1,259.57 CHECK TOTAL $1,259.57
13008 8/27/2024 LINGO TELECOM LLC CITYWIDE ANALOG PHONE SERVICE - AUG-SEP 2024
100230 52200 $2,858.07
CHECK TOTAL $2,858.07
13009 8/27/2024 CALIFORNIA COOKOUT, INC SENIOR DANCE CATERING 24-25 100520 55310 $2,410.17 CHECK TOTAL $2,410.17
13010 8/27/2024 CALIFORNIA JPIA POLLUTION LIABILITY INS - FY 24/25 501220 57204 $3,854.00 CHECK TOTAL $3,854.00
13011 8/27/2024 CALIFORNIA MUNICIPAL
STATISTICS INC
ACFR STATISTICAL PACKAGE FY 23/24 100210 54010 $550.00
CHECK TOTAL $550.00
13012 8/27/2024 CDW GOVERNMENT USB FLASH DRIVES (6) 100230 51200 $66.95 8/27/2024 CDW GOVERNMENT APC UPS BATTERIES (10) 100230 51200 $985.61
5.2.b
Packet Pg. 20
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $1,052.56
13013 8/27/2024 CITYGREEN CONSULTING, LLC SOLID WASTE AND RECYCLING
CONSULTING
250170 54900 $2,465.00
CHECK TOTAL $2,465.00
13014 8/27/2024 CYNTHIA T QUAN PR COMMISSION MEETING STIPEND 100520 52525 $45.00 CHECK TOTAL $45.00
13015 8/27/2024 DAPEER ROSENBLIT & LITVAK LLP CODE ENFC CITY PROSECUTOR MUNI
CODE VIOLATIONS
100120 54024 $5,088.44
8/27/2024 DAPEER ROSENBLIT & LITVAK LLP CODE ENFC LEGAL SVCS 24311 KNOLL (ZHONG)
100120 54024 $485.50
CHECK TOTAL $5,573.94
13016 8/27/2024 DEANE HOMES SWIM CLUB DAY CAMP POOL EXCURSIONS FOR
JULY AND AUGUST
100520 53520 $2,250.00
CHECK TOTAL $2,250.00
13017 8/27/2024 DIAMOND BAR STORAGE
OWNER LLC
STORQUEST OFFSITE STORAGE 100420 52302 $800.00
CHECK TOTAL $800.00
13018 8/27/2024 DOTY BROS. EQUIPMENT
COMPANY
DISTRICT 38 MAINT REPAIRS
(EMERGENCY 6/28/24)
238638 55524 $6,595.53
CHECK TOTAL $6,595.53
13019 8/27/2024 DS SERVICES OF AMERICA INC WATER SERVICE (CITYHALL-JULY) FY24- 25 100620 51200 $523.84
CHECK TOTAL $523.84
13020 8/27/2024 DUNN EDWARDS CORPORATION MAINTENANCE (CITYHALL/WINDMILL
ROOM REPAIRS)
100620 52320 $60.35
8/27/2024 DUNN EDWARDS CORPORATION MAINTENANCE (CITYHALL/WINDMILL
ROOM REPAIRS)
100620 52320 $117.73
CHECK TOTAL $178.08
13021 8/27/2024 EXTERIOR PRODUCTS CORP LORBEER PARK (LIGHTING MAINT.) 100630 52320 $2,557.89 CHECK TOTAL $2,557.89
13022 8/27/2024 FRONTIER COMMUNICATIONS
CORP
SUMMARY BILL - INTERNET/CITY HALL -
AUG 2024
100230 54030 $811.25
CHECK TOTAL $811.25
13023 8/27/2024 G & A NELOS CONSTRUCTION
INC
MODULAR WETLAND LID BMP
MAINTENANCE
201655 55530 $3,550.00
5.2.b
Packet Pg. 21
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $3,550.00
13024 8/27/2024 GO LIVE TECHNOLOGY INC AGENDA MGMT & LIVE STREAMING
SOFTWARE CONSULTANT
100140 54900 $875.00
CHECK TOTAL $875.00
13025 8/27/2024 GOVCONNECTION INC APC UPS BATTERIES (12) 100230 52314 $771.98 CHECK TOTAL $771.98
13026 8/27/2024 WOODS MAINTENANCE
SERVICES INC
GRAFFITI CONTROL SVCS JULY 2024 100430 55540 $3,075.00
CHECK TOTAL $3,075.00
13027 8/27/2024 HEATHER JEN CHANG CONTRACT CLASS INSTRUCTOR - ART
CLASSES
100520 55320 $663.00
CHECK TOTAL $663.00
13028 8/27/2024 HINDERLITER DE LLAMAS &
ASSOCIATES
CONTRACT SVCS-SALES TAX JUL-SEPT
2024
100210 54900 $19.67
8/27/2024 HINDERLITER DE LLAMAS &
ASSOCIATES
CONTRACT SVCS-SALES TAX JUL-SEPT
2024
100210 54010 $900.00
CHECK TOTAL $919.67
13029 8/27/2024 HODGMAN ENTERPRISES PRINTING, MAILING: JULY NEWSLETTER,
FALL REC GUIDE
100240 52110 $11,009.39
CHECK TOTAL $11,009.39
13030 8/27/2024 HUMANE SOCIETY OF POMONA
VALLEY INC
ANIMAL CONTROL SERVICES IN JULY
2024
100340 55404 $38,452.08
CHECK TOTAL $38,452.08
13031 8/27/2024 INLAND SOCAL MEDIA GROUP
LLC
SEPT. 2024 ADVERTISEMENT - DBC 100240 52160 $750.00
CHECK TOTAL $750.00
13032 8/27/2024 IRIS GROUP HOLDINGS LLC CITYHALL - ALARM MONITOR EXTD SVS (082924-092824)
100620 52320 $45.50
8/27/2024 IRIS GROUP HOLDINGS LLC SYCAMORE CYN PK-ALRM MNTR EXTD SVS(082814-112724)
100630 52320 $241.64
CHECK TOTAL $287.14
13033 8/27/2024 JACKSON'S AUTO SUPPLY/NAPA VEHICLE MAINT (SCISSOR LIFT) 100510 52310 $820.48 8/27/2024 JACKSON'S AUTO SUPPLY/NAPA DEPOSIT CREDIT FOR INV#464615- 08/14/24
100510 52310 ($116.37)
5.2.b
Packet Pg. 22
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 8/27/2024 JACKSON'S AUTO SUPPLY/NAPA VEHICLE MAINT (JKOLB TRUCK) LIC#1454113
502630 52312 $22.33
CHECK TOTAL $726.44
13034 8/27/2024 JAMES EVENT PRODUCTION INC DEPOSIT FOR HALLOWEEN PARTY
ENTERTAINMENT
100520 55300 $1,450.00
CHECK TOTAL $1,450.00
13035 8/27/2024 JDC INTEGRATED INC BAND PERFORMANCE FOR 7.31.24 100520 55300 $3,000.00 CHECK TOTAL $3,000.00
13036 8/27/2024 K7 ENTERPRISES SIGNS AND BANNER: JULY 2024 DBC
CLOSURE
100510 52110 $481.30
8/27/2024 K7 ENTERPRISES DIRECTIONAL SIGNAGE FOR SPECIAL EVENTS
100240 52110 $578.90
8/27/2024 K7 ENTERPRISES MEET THE MAYOR SIGNS 100240 52110 $97.59 CHECK TOTAL $1,157.79
13037 8/27/2024 KIMBERLY DOWNEY ESMOND CONTRACT CLASS INSTRUCTOR - SOCA ARTS
100520 55320 $1,023.60
CHECK TOTAL $1,023.60
13038 8/27/2024 LIZA G MONTIEL SENIOR DANCE DJ 24-25 100520 55310 $350.00 CHECK TOTAL $350.00
13039 8/27/2024 LOOMIS COURIER SVCS - JULY 2024 100210 54900 $757.75 8/27/2024 LOOMIS COURIER SVCS - JULY 2024 100510 54900 $757.75 CHECK TOTAL $1,515.50
13040 8/27/2024 LOS ANGELES COUNTY SHERIFF'S
DEPT
FY2023-24 GEN LAW ENF SERVICES -
JUNE 2024
100310 55400 $658,133.93
8/27/2024 LOS ANGELES COUNTY SHERIFF'S
DEPT
FY2023-24 LAW ENF HELICOPTER
03/2024
100310 55402 $1,005.41
8/27/2024 LOS ANGELES COUNTY SHERIFF'S
DEPT
FY2023-24 LAW ENF HELICOPTER
05/2024
100310 55402 $377.03
8/27/2024 LOS ANGELES COUNTY SHERIFF'S
DEPT
FY2023-24 LAW ENF HELICOPTER
06/2024
100310 55402 $219.93
8/27/2024 LOS ANGELES COUNTY SHERIFF'S
DEPT
FY2023-24 LAW ENF CONCERTS 06-2024 100520 55402 $4,274.82 8/27/2024 LOS ANGELES COUNTY SHERIFF'S
DEPT
FY2023-24 LAW ENF CAV CHAPEL 06-
2024
100310 55402 $11,838.55
CHECK TOTAL $675,849.67
5.2.b
Packet Pg. 23
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 13041 8/27/2024 LOWE'S BUSINESS ACCOUNT MAINT. REPAIRS 100620 52320 $36.83 CHECK TOTAL $36.83
13042 8/27/2024 MCE CORPORATION ROAD MAINTENANCE (JULY2024) FY24- 25 100655 55530 $219.69
8/27/2024 MCE CORPORATION ROAD MAINTENANCE (JULY2024) FY24- 25 201655 55530 $4,671.72
8/27/2024 MCE CORPORATION ROAD MAINTENANCE (JULY2024) FY24- 25 100655 55528 $12,771.92
CHECK TOTAL $17,663.33
13043 8/27/2024 NATIONAL TRENCH SAFETY INC RENTAL EQUIP (GS XSYLVANGLEN KRAIL080224-082924)
100655 52300 $455.52
CHECK TOTAL $455.52
13044 8/27/2024 NICHOLS CONSULTING
ENGINEERS, CHTD
RES & COLL & CURB RAMP AREAS 3 FY
23/24
301610 56101 $29,265.00
CHECK TOTAL $29,265.00
13045 8/27/2024 OC YOUTH SPORTS LLC INSTRUCTOR PAYMENT - SPORTS - SUM 24 100520 55320 $533.00
CHECK TOTAL $533.00
13046 8/27/2024 ONE TIME PAY VENDOR ANJU JAIN PICNIC REFUND 100 20202 $100.00 CHECK TOTAL $100.00
13047 8/27/2024 ONE TIME PAY VENDOR AURORA BACOL CHUA RECREATION PROGRAM REFUND 100 20202 $295.00 CHECK TOTAL $295.00
13048 8/27/2024 ONE TIME PAY VENDOR BAPS FACILITY REFUND 100 20202 $200.00 CHECK TOTAL $200.00
13049 8/27/2024 ONE TIME PAY VENDOR BRIGHT MAGPIE FACILITY REFUND 100 20202 $201.00 CHECK TOTAL $201.00
13050 8/27/2024 ONE TIME PAY VENDOR CHILIN HUANG RECREATION PROGRAM REFUND 100 20202 $42.50 CHECK TOTAL $42.50
13051 8/27/2024 ONE TIME PAY VENDOR KINZA AZIM FACILITY REFUND 100 20202 $750.00 CHECK TOTAL $750.00
13052 8/27/2024 ONE TIME PAY VENDOR LINDA TATUM RECREATION PROGRAM REFUND 100 20202 $21.75 CHECK TOTAL $21.75
5.2.b
Packet Pg. 24
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 13053 8/27/2024 ONE TIME PAY VENDOR MARIA ELENA
HERNANDEZ
RECREATION PROGRAM REFUND 100 20202 $45.00
CHECK TOTAL $45.00
13054 8/27/2024 ONE TIME PAY VENDOR MARTHA RODRIGUEZ PICNIC REFUND 100 20202 $100.00 CHECK TOTAL $100.00
13055 8/27/2024 ONE TIME PAY VENDOR PATRICK OKWANDU FACILITY REFUND 100 20202 $1,250.00 CHECK TOTAL $1,250.00
13056 8/27/2024 ONE TIME PAY VENDOR AMY HAUG REIMB-CERTIFIED MAILING 100220 52110 $10.86 CHECK TOTAL $10.86
13057 8/27/2024 ONE TIME PAY VENDOR EHREN MAGANTE REIMB-ESRI CONF 7/16 - 7/19/2024 100230 52415 $156.78 CHECK TOTAL $156.78
13058 8/27/2024 ONE TIME PAY VENDOR MASAHIKO SAKAMOTO FACILITY REFUND 100 20202 $200.00 CHECK TOTAL $200.00
13059 8/27/2024 ONE TIME PAY VENDOR RUTH LOW REIMB-ELECTION FEES 100 48920 $300.00 CHECK TOTAL $300.00
13060 8/27/2024 ONE TIME PAY VENDOR STAN LIU REIMB - ELECTION FEES 100 48920 $600.00 CHECK TOTAL $600.00
13061 8/27/2024 ONE TIME PAY VENDOR - CND
REFUND
JEONG WOO LEE C&D REFUND- 21910 SANTAQUIN DR 100 22105 $250.00 CHECK TOTAL $250.00
13062 8/27/2024 ONE TIME PAY VENDOR - CND
REFUND
PARKSIDE INDUSTRIES
INC
C&D REFUND- 21202 CHOCKTAW DR 100 22105 $250.00
CHECK TOTAL $250.00
13063 8/27/2024 OPCO TRANSIT INC JULY 2024 BILLING - DIAMOND RIDE SR
TRANS SVCS
206650 55560 $28,898.72
CHECK TOTAL $28,898.72
13064 8/27/2024 PACIFIC PRODUCTS AND
SERVICES LLC
ROAD MAINT. SIGNS 100655 51250 $3,039.72
CHECK TOTAL $3,039.72
13065 8/27/2024 PAPER RECYCLING &
SHREDDING
PAPER SHRED EVENT 8/10/2024 250170 55000 $2,500.00
5.2.b
Packet Pg. 25
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 8/27/2024 PAPER RECYCLING &
SHREDDING
ON-SITE SHREDDING - CITY HALL 250170 55000 $105.00
CHECK TOTAL $2,605.00
13066 8/27/2024 PARKWOOD LANDSCAPE
MAINTENANCE INC
LANDSCAPE MAINTENANCE (PARKS AS
NEEDED)
100630 52320 $3,000.00
8/27/2024 PARKWOOD LANDSCAPE
MAINTENANCE INC
LANDSCAPE MAINTENANCE (PARKS AS
NEEDED)
100630 52320 $5,250.00
8/27/2024 PARKWOOD LANDSCAPE
MAINTENANCE INC
LANDSCAPE MAINTENANCE (PARKS AS
NEEDED)
100630 52320 $1,750.00
8/27/2024 PARKWOOD LANDSCAPE
MAINTENANCE INC
LANDSCAPE MAINTENANCE (PARKS) 100630 52320 $9,875.00
CHECK TOTAL $19,875.00
13067 8/27/2024 PBLA ENGINEERING INC DESIGN SERVICES (FP23506
DBC/CITYHALL)
301630 56104 $3,000.00
CHECK TOTAL $3,000.00
13068 8/27/2024 PRO1PRINT, LLC 2024 AMERICA RECYCLES DAY POSTCARD-500 QTY
100240 52160 $209.48
CHECK TOTAL $209.48
13069 8/27/2024 PUBLIC STORAGE #23051 PARKS AND RECREATION OFF SITE
STORAGE UNITS
100520 52302 $878.00
8/27/2024 PUBLIC STORAGE #23051 PARKS AND RECREATION OFF SITE
STORAGE UNITS
100520 52302 $920.00
CHECK TOTAL $1,798.00
13070 8/27/2024 QUADIENT FINANCE USA INC ANNL MAINT-POSTAGE MACHINE FY 24/25
100230 52314 $2,241.97
CHECK TOTAL $2,241.97
13071 8/27/2024 REINBERGER CORPORATION BUSINESS CARDS 100140 52110 $173.01 CHECK TOTAL $173.01
13072 8/27/2024 SAMAN MAHMOOD PARKS AND REC COMMISSION STIPEND 100520 52525 $45.00 CHECK TOTAL $45.00
13073 8/27/2024 SC FUELS FLEET VEHICLE FUEL (080124-081524) FY24-25
502620 52330 $373.37
8/27/2024 SC FUELS FLEET VEHICLE FUEL (080124-081524)
FY24-25
502630 52330 $436.96
8/27/2024 SC FUELS FLEET VEHICLE FUEL (080124-081524)
FY24-25
502655 52330 $596.32
5.2.b
Packet Pg. 26
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $1,406.65
13074 8/27/2024 SIMPSON ADVERTISING INC DESIGN, LAYOUT OF AUG. NEWSLETTER,
FALL REC GUIDE
100240 54900 $5,385.00
8/27/2024 SIMPSON ADVERTISING INC 2024 WEDDING AND EVENT EXPO LOGO
100510 54900 $995.00
8/27/2024 SIMPSON ADVERTISING INC BEERFEST AND TASTE OF DIAMOND BAR POSTER
100240 54900 $375.00
8/27/2024 SIMPSON ADVERTISING INC DESIGN OF DIAMOND BAR TV CHANNEL LOGO
100240 54900 $1,155.00
8/27/2024 SIMPSON ADVERTISING INC WEDDING AND EVENT EXPO - WEBSITE
GRAPHICS
100510 54900 $385.00
8/27/2024 SIMPSON ADVERTISING INC ARTWORK FOR THE KEEP IT LOCAL
STRETCH BANNER
100240 54900 $425.00
8/27/2024 SIMPSON ADVERTISING INC DESIGN AND LAYOUT OF SEPT 2024 CITY
NEWSLETTER
100240 54900 $1,775.00
8/27/2024 SIMPSON ADVERTISING INC DESIGN OF BEERFEST/TASTE OF EVENT BANNER 5'X3'
100240 54900 $350.00
8/27/2024 SIMPSON ADVERTISING INC DESIGN OF KEEP IT LOCAL BOOTH BANNER
100240 54900 $625.00
8/27/2024 SIMPSON ADVERTISING INC DESIGN WEDDING AND EVENT EXPO,
LOBBY SLIDE
100510 54900 $1,275.00
CHECK TOTAL $12,745.00
13075 8/27/2024 SO COAST AIR QUALITY MGT
DISTRICT
FACILITIES LEASE 100130 52302 $2,688.58
CHECK TOTAL $2,688.58
13076 8/27/2024 SOCIAL VOCATIONAL SERVICES MAINTENANCE: LITTER & WEED REMOVAL (JULY2024)
100645 55528 $3,113.00
CHECK TOTAL $3,113.00
13077 8/27/2024 SPECTRUM BUSINESS INTERNET SERVICE - HERITAGE PARK - AUG 2024
100230 54030 $285.18
CHECK TOTAL $285.18
13078 8/27/2024 SWANK MOTION PICTURES INC MOVIE LICENSING FOR MOVIES IN THE PARK 7.10.24
100520 55300 $735.00
8/27/2024 SWANK MOTION PICTURES INC MOVIE LICENSING FOR 7.24.24 100520 55300 $735.00 CHECK TOTAL $1,470.00
13079 8/27/2024 TENNIS ANYONE INC CONTRACT CLASSES TENNIS SERVIC 100520 55320 $4,865.00 CHECK TOTAL $4,865.00
5.2.b
Packet Pg. 27
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 13080 8/27/2024 THE CITY OF DIAMOND BAR
COMMUNITY FOUNDATION
ADS FOR CONCERT SERIES AND PAPER
SHREDDING EVENT
100240 52160 $1,600.00
CHECK TOTAL $1,600.00
13081 8/27/2024 THE COMDYN GROUP INC GIS SUPPORT - 7/13/24-8/9/24 100230 54900 $4,193.76 CHECK TOTAL $4,193.76
13082 8/27/2024 THE GAS COMPANY CITYHALL (071024-080924) 100620 52215 $14.79 8/27/2024 THE GAS COMPANY HERITAGE PARK (071124-081224) 100630 52215 $22.03 8/27/2024 THE GAS COMPANY DBC (071224-081324) 100510 52215 $51.72 CHECK TOTAL $88.54
13083 8/27/2024 THE SAN GABRIEL VALLEY
NEWSPAPER GR
LEGAL DISPLAY AD PL2024-12 1125
GRAND AVE
100 22107 $690.70
8/27/2024 THE SAN GABRIEL VALLEY
NEWSPAPER GR
ORDINANCE PUBLISHING 100140 52160 $299.04
8/27/2024 THE SAN GABRIEL VALLEY
NEWSPAPER GR
ELECTION NOTICE 100140 52160 $299.04
8/27/2024 THE SAN GABRIEL VALLEY
NEWSPAPER GR
ORDINANCE PUBLISHING 100140 52160 $348.98
8/27/2024 THE SAN GABRIEL VALLEY
NEWSPAPER GR
ORDINANCE PUBLISHING 100140 52160 $356.12
CHECK TOTAL $1,993.88
13084 8/27/2024 TORTI GALLAS AND PARTNERS
INC
DB CITYWIDE OBJ DESIGN STNDRDS 103410 54900 $8,100.00
CHECK TOTAL $8,100.00
13085 8/27/2024 TOWN & COUNTRY EVENT
RENTALS, LLC
TASTE OF DB - FLOOR MATS 100150 55000 $120.58
CHECK TOTAL $120.58
13086 8/27/2024 TRANE SERVICE GROUP INC AC REPLACEMENT & AIR QUALITY
UPGRADES
301630 56104 $290,250.00
CHECK TOTAL $290,250.00
13087 8/27/2024 TYLER TECHNOLOGIES INC ELM PROJECT MGMT HOURS - 4/30/24- 5/3/24
503230 56135 $4,800.00
CHECK TOTAL $4,800.00
13088 8/27/2024 ULTIMATE MAINTENANCE
SERVICES INC
JANITORIAL SERVICES (AUGUST) FY24-25 100630 55505 $3,070.00
5.2.b
Packet Pg. 28
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 8/27/2024 ULTIMATE MAINTENANCE
SERVICES INC
JANITORIAL SERVICES (AUGUST) FY24-25 100510 55505 $9,650.00 8/27/2024 ULTIMATE MAINTENANCE
SERVICES INC
JANITORIAL SERVICES (AUGUST) FY24-25 100620 52320 $12,075.00 CHECK TOTAL $24,795.00
13089 8/27/2024 UNITED SITE SERVICES OF
CALIFORNIA INC
PORTABLE RESTROOM AND SINK
RENTALS JULY 2024
100520 55300 $1,018.36
CHECK TOTAL $1,018.36
13090 8/27/2024 VALLEY VISTA SERVICES, INC. STREET SWEEPING SERVICES (070124- 073124)
100655 55510 $14,546.40
CHECK TOTAL $14,546.40
13091 8/27/2024 VERMONT SYSTEMS INC REC TRAC UPDATE ASSISTANCE 100230 52314 $131.25 CHECK TOTAL $131.25
13092 8/27/2024 VESTIS GROUP INC PW STAFF UNIFORMS 100630 51200 $124.76 8/27/2024 VESTIS GROUP INC PW STAFF UNIFORMS 100630 51200 $131.33 CHECK TOTAL $256.09
13093 8/27/2024 WW GRAINGER INC FY2023-24 EMERGENCY SUPPLIES 100350 51200 $216.15 CHECK TOTAL $216.15
13094 8/27/2024 WALL PROTECTION PRODUCTS
LLC
MAINTENANCE (CITYHALL /WINDMILL
ROOM REPAIRS)
100620 52320 $2,564.27
8/27/2024 WALL PROTECTION PRODUCTS
LLC
MAINT CITYHALL (WINDMILL ROOM
REPAIRS)
100620 52320 $345.25
CHECK TOTAL $2,909.52
13095 8/27/2024 WALNUT VALLEY UNIFIED
SCHOOL DISTRICT
ADULT VOLLEYBALL GYM RENTAL 100520 52302 $1,430.44
CHECK TOTAL $1,430.44
13096 8/27/2024 WALNUT VALLEY WATER DISTRICT CITYHALL (070124-073124) 100620 52220 $1,353.83 8/27/2024 WALNUT VALLEY WATER DISTRICT DISTRICT 38 (070124-073124) 238638 52220 $15,648.46 8/27/2024 WALNUT VALLEY WATER DISTRICT DISTRICT 38(R) (070124-073124) 238638 52220 $4,354.06 8/27/2024 WALNUT VALLEY WATER DISTRICT DISTRICT 39W (070124-073124) 239639 52220 $14,072.96 8/27/2024 WALNUT VALLEY WATER DISTRICT DISTRICT41W (070124-073124) 241641 52220 $11,890.96 8/27/2024 WALNUT VALLEY WATER DISTRICT DBCW (070124-073124) 100510 52220 $619.01
5.2.b
Packet Pg. 29
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 8/27/2024 WALNUT VALLEY WATER DISTRICT PARKSW (070124-073124) 100630 52220 $40,935.76 8/27/2024 WALNUT VALLEY WATER DISTRICT PARKSW (070124-073124) 100630 52220 $1,697.19 CHECK TOTAL $90,572.23
13097 8/27/2024 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (CITYHALL) 100620 51200 $1,541.08 8/27/2024 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (HERITAGE PARK) 100630 51200 $416.91 8/27/2024 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) 100510 51210 $355.25 CHECK TOTAL $2,313.24
13098 8/27/2024 WEST COAST ARBORISTS INC CITYWIDE TREE MAINTENANCE (071624- 073124)
100645 55522 $5,598.00
CHECK TOTAL $5,598.00
13099 8/27/2024 WILLDAN FINANCIAL SERVICES FEE STUDY - SERVICES RENDERED THROUGH JUNE 30
100130 54900 $3,930.00
8/27/2024 WILLDAN FINANCIAL SERVICES FEE STUDY - SERVICES RENDERED THROUGH JULY 26
100130 54900 $3,360.00
CHECK TOTAL $7,290.00
13100 8/27/2024 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SVCS - JULY 2024 100120 54020 $931.60
8/27/2024 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SVCS - JULY 2024 100120 54020 $8,411.80
8/27/2024 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SVCS - JULY 2024 100120 54020 $54.80
8/27/2024 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SVCS - JULY 2024 100120 54020 $383.60
8/27/2024 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SVCS - JULY 2024 100120 54020 $109.60
8/27/2024 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SVCS - JULY 2024 100120 54020 $1,507.00
8/27/2024 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SVCS - JULY 2024 100120 54020 $959.00
8/27/2024 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SVCS - JULY 2024 100 22107 $137.00
8/27/2024 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SVCS - JULY 2024 100 22107 $211.20
8/27/2024 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SVCS - JULY 2024 100 22107 $356.20
5.2.b
Packet Pg. 30
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 8/27/2024 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SVCS - JULY 2024 100120 54020 $7,581.49
CHECK TOTAL $20,643.29
13101 8/27/2024 YOUTH EVOLUTION ACTIVITIES CONTRACT CLASS INSTRUCTOR- YOUTH
EVOLUTION
100520 55320 $907.80
CHECK TOTAL $907.80
13102 8/27/2024 YUNEX LLC TS MAINTENANCE - JULY 2024 207650 55536 $8,180.00 CHECK TOTAL $8,180.00
13104 8/28/2024 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 809 S DBB - TC-1 100655 52210 $95.09 CHECK TOTAL $95.09
13105 8/28/2024 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL -BREA CYN/FALLOWFIELD-VARIOUS TC-1
100655 52210 $212.59
CHECK TOTAL $212.59
13106 8/28/2024 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL -22805 GLDN SPRNGS/VARIOUS - TC-1
100655 52210 $3,324.35
CHECK TOTAL $3,324.35
13107 8/28/2024 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 21010 WASHINGTON AVE - TC-1
100655 52210 $103.64
CHECK TOTAL $103.64
13108 8/28/2024 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 2201 DBB PED - TC1100655 52210 $27.67 CHECK TOTAL $27.67
13109 8/28/2024 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL -1798 DBB/22566 GLDN SPRNGS - TC-1
100655 52210 $196.59
CHECK TOTAL $196.59
13111 8/28/2024 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 553 N DBB/VARIOUS - TC-1
100655 52210 $1,131.90
CHECK TOTAL $1,131.90
13112 8/30/2024 ABOUND FOOD CARE FOOD RECOVERY SERVICES- JULY 2024 250170 54900 $1,632.25 CHECK TOTAL $1,632.25
13113 8/30/2024 ATHACO INC FY23/24 AREAS 6 & 7-RESIDENTIAL
SNS/MOUNTING HRDWR
100655 51250 $47,833.21
8/30/2024 ATHACO INC FY 23/24 CUSTOM STREET NAME SIGNS 100630 51200 $217.39 CHECK TOTAL $48,050.60
5.2.b
Packet Pg. 31
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 13114 8/30/2024 BLACK O'DOWD AND
ASSOCIATES INC
FY 23/24 HERITAGE PARK RENOVATION
DESIGN
301630 56104 $15,918.00
8/30/2024 BLACK O'DOWD AND
ASSOCIATES INC
FY 23/24 HERITAGE PARK RENOVATION
DESIGN
301630 56104 $29,700.00
CHECK TOTAL $45,618.00
13115 8/30/2024 CANNON CORPORATION FY 23/24 P/CHECK - 2500 CROW FOOT LANE-PR2022-0718
100 22109 $651.00
CHECK TOTAL $651.00
13116 8/30/2024 CIVICPLUS LLC MUNICIPAL CODE ANNUAL
SUBSCRIPTION
100140 54900 $3,407.08
CHECK TOTAL $3,407.08
13117 8/30/2024 DEPARTMENT OF JUSTICE LIVESCAN FEES 100220 52510 $160.00 CHECK TOTAL $160.00
13118 8/30/2024 FEDERAL EXPRESS
CORPORATION
EXPRESS MAIL - GENERAL 100140 52170 $2.45
8/30/2024 FEDERAL EXPRESS
CORPORATION
EXPRESS MAIL - P/WORKS 100610 51200 $32.95
8/30/2024 FEDERAL EXPRESS
CORPORATION
EXPRESS MAIL - FINANCE 100210 51200 $25.67
CHECK TOTAL $61.07
13119 8/30/2024 GOVCONNECTION INC ANNUAL RENEWAL - VM WARE FY 24-25 100230 52314 $2,880.00 CHECK TOTAL $2,880.00
13120 8/30/2024 H & L CHARTER CO INC SENIOR EXCURSION BUS 24/25 206520 55310 $1,379.26 CHECK TOTAL $1,379.26
13121 8/30/2024 HR GREEN PACIFIC INC FY 23/24 P/CHECK - 1111 N DBB -
GRADING REVIEW
100615 54420 $668.86
8/30/2024 HR GREEN PACIFIC INC FY 23/24 PLAN CHECKS - JUNE 2024 100 22109 $139.50 8/30/2024 HR GREEN PACIFIC INC FY 23/24 PLAN CHECKS - JUNE 2024 100 22109 $388.00 CHECK TOTAL $1,196.36
13122 8/30/2024 INTEGRUS LLC RICOH COPY CHARGES - 7/19/24- 8/18/24
100230 52314 $877.81
CHECK TOTAL $877.81
13123 8/30/2024 JOE A GONSALVES & SON INC STATE LOBBYIST- PROFESSIONAL
SERVICESIN SEPT
100130 54900 $2,500.00
5.2.b
Packet Pg. 32
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $2,500.00
13124 8/30/2024 JOHN L HUNTER & ASSOC INC FY 23/24 NPDES PROFESSIONAL SERVICES - MAY 2024
201610 54200 $3,580.00
8/30/2024 JOHN L HUNTER & ASSOC INC FY 23/24 NPDES PROFESSIONAL SERVICES - JUNE 2023
201610 54200 $611.13
8/30/2024 JOHN L HUNTER & ASSOC INC FY 23/24 NPDES LAND DEVELOPMENT - MAY 2024
100 22109 $202.50
8/30/2024 JOHN L HUNTER & ASSOC INC FY 23/24 NPDES LAND DEVELOPMENT - JUNE 2024
100 22109 $202.50
CHECK TOTAL $4,596.13
13125 8/30/2024 KENS HARDWARE ROAD MAINT TOOLS 100655 51250 $47.72 CHECK TOTAL $47.72
13126 8/30/2024 LA COUNTY ASSESSOR OFFICE SBF ABSTRACT - JUL 2024 100230 52314 $150.00 CHECK TOTAL $150.00
13127 8/30/2024 LEIGHTON & ASSOCIATES INC FY 23/24 PR2023-0366 GEOTECHNICAL REVIEW
100 22109 $5,031.85
CHECK TOTAL $5,031.85
13128 8/30/2024 LOCAL AGENCY ENGINEERING
ASSOCIATES INC
PS- ON-CALL ENGR/ARCHITECTURAL
SVCS - JUL 2024
207615 54400 $38,211.00
CHECK TOTAL $38,211.00
13129 8/30/2024 LOS ANGELES COUNTY PUBLIC
WORKS
STREET LIGHT ASSESSMENT (PARKS FY23-
24)
100630 52320 $104.00
8/30/2024 LOS ANGELES COUNTY PUBLIC
WORKS
FY 23/24 CS - INDUSTRIAL SERVICES -
JUN 2024
100610 55550 $3,091.67
8/30/2024 LOS ANGELES COUNTY PUBLIC
WORKS
FY23/24 CS-IND SERVICES (INSPECT
FEES)-JUN 2024
100610 55550 $2,553.86
CHECK TOTAL $5,749.53
13130 8/30/2024 MOBILE RELAY ASSOCIATES INC REPEATER SERVICE FOR EMERG.
PREPAREDNESS IN SEPT
100350 52300 $78.75
CHECK TOTAL $78.75
13131 8/30/2024 NATIONAL TRENCH SAFETY INC EQUIP RENTAL (KRAIL082024-091624) 100655 52300 $607.35 CHECK TOTAL $607.35
13132 8/30/2024 OCCUPATIONAL HEALTH
CENTERS OF CALIFORNIA
PRE-EMPLOYMENT PHYSICAL 100220 52510 $564.00
CHECK TOTAL $564.00
5.2.b
Packet Pg. 33
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 13133 8/30/2024 ONE TIME PAY VENDOR HEIM ELECTRIC INC REFUND-PR24-923 100 48020 $2.23 8/30/2024 ONE TIME PAY VENDOR HEIM ELECTRIC INC REFUND-PR24-923 100 48020 $2.79 8/30/2024 ONE TIME PAY VENDOR HEIM ELECTRIC INC REFUND-PR24-923 100 48010 $55.81 CHECK TOTAL $60.83
13134 8/30/2024 ONE TIME PAY VENDOR WENDY LI REIMB-SYSTEM ERROR 100 48210 $519.78 CHECK TOTAL $519.78
13135 8/30/2024 PACIFIC CREST YOUTH ARTS
ORGANIZATION
FY 24/25 GOLF TOURNAMENT - FIRST
CHAIR SPONSORSHIP
101110 52600 $1,500.00
CHECK TOTAL $1,500.00
13136 8/30/2024 POWERHOUSE COMBUSTION &
MECHANICAL CORPORATION
RETENTION CONTRACT WITHHOLDING:
24000078
504 29004 $1,307.88
CHECK TOTAL $1,307.88
13137 8/30/2024 PRO1PRINT, LLC WEDDING AND EVENT EXPO
POSTCARDS
100240 52110 $418.95
8/30/2024 PRO1PRINT, LLC KEEP IT LOCAL BOOTH BANNER 9'X3' 100150 52110 $104.19 CHECK TOTAL $523.14
13138 8/30/2024 PYRO COMM SYSTEMS INC SERVICE CALL (HERITAGE) FY 23/24 100630 51200 $500.99 CHECK TOTAL $500.99
13139 8/30/2024 ROTH STAFFING COMPANIES, LP PW ADMIN TEMPORARY STAFFING - WEEK ENDING 07/07/24
100630 55000 $1,152.00
8/30/2024 ROTH STAFFING COMPANIES, LP PW ADMIN TEMPORARY STAFFING - WEEK ENDING 07/14/24
100630 55000 $288.00
8/30/2024 ROTH STAFFING COMPANIES, LP PW ADMIN TEMPORARY STAFFING - WEEK ENDING 07/21/24
100630 55000 $1,440.00
8/30/2024 ROTH STAFFING COMPANIES, LP PW ADMIN TEMPORARY STAFFING - WEEK ENDING 07/28/24
100630 55000 $1,368.00
8/30/2024 ROTH STAFFING COMPANIES, LP PW ADMIN TEMPORARY STAFFING - WEEK ENDING 08/04/24
100630 55000 $1,440.00
8/30/2024 ROTH STAFFING COMPANIES, LP PW ADMIN TEMPORARY STAFFING - WEEK ENDING 08/11/24
100630 55000 $576.00
8/30/2024 ROTH STAFFING COMPANIES, LP PW ADMIN TEMPORARY STAFFING - WEEK ENDING 06/30/24
100630 55000 $1,368.00
CHECK TOTAL $7,632.00
13140 8/30/2024 SCI CONSULTING GROUP PROFESSIONAL SVCS - LLAD #38, #39 & #41 FY23/24
238638 54900 $3,095.77
5.2.b
Packet Pg. 34
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 8/30/2024 SCI CONSULTING GROUP PROFESSIONAL SVCS - LLAD #38, #39 & #41 FY23/24
239639 54900 $3,095.78
8/30/2024 SCI CONSULTING GROUP PROFESSIONAL SVCS - LLAD #38, #39 & #41 FY23/24
241641 54900 $3,095.78
8/30/2024 SCI CONSULTING GROUP PROFESSIONAL SERVICES - LLAD #38, #39 & #41
238638 54900 $8,790.68
CHECK TOTAL $18,078.01
13141 8/30/2024 SIMPSON ADVERTISING INC DESIGN OF TRASH CART AND BULKY
ITEM PICKUP
100240 54900 $385.00
8/30/2024 SIMPSON ADVERTISING INC DESIGN OF WEDDING AND EVENT EXPO
BUS STOP SHELTER
100520 54900 $395.00
8/30/2024 SIMPSON ADVERTISING INC DESIGN OF WEDDING AND EVENT EXPO
BANNERS
100510 54900 $675.00
8/30/2024 SIMPSON ADVERTISING INC DESIGN OF WEDDING AND EVENT EXPO
SOCIAL MEDIA ADS
100520 54900 $80.00
8/30/2024 SIMPSON ADVERTISING INC DESIGN OF WEDDING AND EVENT EXPO
SOCIAL MEDIA ADS
100510 54900 $170.00
CHECK TOTAL $1,705.00
13142 8/30/2024 SITEREP CONSTRUCTION
SERVICES INC
RETENTION CONTRACT WITHHOLDING:
24000094
205 29004 $1,695.65
CHECK TOTAL $1,695.65
13143 8/30/2024 SPECTRUM BUSINESS SUMMARY BILL - CABLE TV/INTERNET - AUG 2024
100230 54030 $1,739.33
8/30/2024 SPECTRUM BUSINESS CABLE TV SERVICES - DBC - AUG 2024 100230 54030 $132.58 CHECK TOTAL $1,871.91
13144 8/30/2024 TAIT AND ASSOCIATES INC FY 23/24 CIP SI23101 (DESIGN) GROUNDWATER PHASE 6
301610 56101 $850.00
CHECK TOTAL $850.00
13145 8/30/2024 THE SAN GABRIEL VALLEY
NEWSPAPER GR
ELECTION NOTICE 100140 53530 $565.68
CHECK TOTAL $565.68
13146 8/30/2024 UNDERGROUND SERVICE ALERT
OF SO CA
FY 23/24 DIGALERT - MONTHLY SERVICE
- JUNE 2024
100610 54900 $176.25
8/30/2024 UNDERGROUND SERVICE ALERT
OF SO CA
FY 23/24DIGALERT-CA STATE
REGULATORY FEE-JUNE 2024
100610 54900 $55.42
CHECK TOTAL $231.67
5.2.b
Packet Pg. 35
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 13147 8/30/2024 VERIZON WIRELESS WIRELESS PHONE SERVICE - 7/17/24- 8/16/24
100230 52200 $2,247.63
CHECK TOTAL $2,247.63
13148 8/30/2024 WW GRAINGER INC EQUIPMENT MAINTENANCE (DBC) 100510 52310 $114.47 8/30/2024 WW GRAINGER INC EQUIPMENT MAINTENANCE (DBC) 100510 52310 $59.04 CHECK TOTAL $173.51
13149 8/30/2024 WILLDAN GEOTECHNICAL FY 23/24 PR2019-2051 GEOTECHNICAL REVIEW
100 22109 $178.00
8/30/2024 WILLDAN GEOTECHNICAL FY 23/24 PR2022-2240 GEOTECHNICAL REVIEW
100 22109 $420.00
8/30/2024 WILLDAN GEOTECHNICAL FY 23/24 PR2018-21870 GEOTECHNICAL REVIEW
100 22109 $630.00
8/30/2024 WILLDAN GEOTECHNICAL FY 23/24 PR2024-0445 GEOTECHNICAL REVIEW
100 22109 $420.00
CHECK TOTAL $1,648.00
13150 8/30/2024 YUNEX LLC TS MAINT - REPAIR DBB/MOUNTAIN LAUREL
207650 55536 $24,625.00
CHECK TOTAL $24,625.00
13154 9/4/2024 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21250 GOLDEN SPRINGS - LS-2
100655 52210 $90.30
CHECK TOTAL $90.30
13155 9/4/2024 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1798 DBB/22566 GLDN SPRNGS - LS-2
100655 52210 $202.52
CHECK TOTAL $202.52
13156 9/4/2024 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 24230 GOLDEN SPRINGS - LS-2
100655 52210 $85.69
CHECK TOTAL $85.69
13157 9/4/2024 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21010 WASHINGTON AVE - LS-2
100655 52210 $107.60
CHECK TOTAL $107.60
13158 9/4/2024 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 3201 S DBB - LS-2 100655 52210 $135.46 CHECK TOTAL $135.46
13159 9/4/2024 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - BREA CYN/FALLOWFIELD - LS-2
100655 52210 $89.64
CHECK TOTAL $89.64
5.2.b
Packet Pg. 36
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 13160 9/4/2024 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - BREA CYN/OAKCREST - LS-2
100655 52210 $68.26
CHECK TOTAL $68.26
13161 9/5/2024 SOUTHERN CALIFORNIA EDISON 3334 1/2 BREA CYN RD (072424-082124) 100630 52210 $81.51 CHECK TOTAL $81.51
13162 9/10/2024 4IMPRINT INC BRANDED FITTED TABLE COVERS FOR
PUBLIC SAFETY
100310 53510 $830.26
CHECK TOTAL $830.26
13163 9/10/2024 AARON STANLEY TALALAY CONTRACT CLASS INSTRUCTOR -
AARON TALALALY
100520 55320 $420.75
CHECK TOTAL $420.75
13164 9/10/2024 ABOUND FOOD CARE FOOD RECOVERY SERVICES- AUGUST 250170 54900 $1,632.25 CHECK TOTAL $1,632.25
13165 9/10/2024 BLOOMINGBAY INC ENCORE TEPPAN - DBRW STIPEND 100150 52601 $200.00 CHECK TOTAL $200.00
13166 9/10/2024 KATHY BREAUX INSTRUCTOR PAYMENT - ART - SUM 24 100520 55320 $62.40 CHECK TOTAL $62.40
13167 9/10/2024 BRINKER RESTAURANT
CORPORATION
DBRW - STIPEND 100150 52601 $200.00
CHECK TOTAL $200.00
13168 9/10/2024 EL PIRATA MEXICAN SEAFOOD
RESTAURANT INC
DBRW - STIPEND 100150 52601 $200.00
CHECK TOTAL $200.00
13169 9/10/2024 EXTERIOR PRODUCTS CORP DB RESTAURANT WEEK BANNERS 100150 54900 $7,236.43 CHECK TOTAL $7,236.43
13170 9/10/2024 HODGMAN ENTERPRISES PRINTING AND MAILING OF 2024
SEPTEMBER NEWSLETTER
100240 52110 $2,492.75
CHECK TOTAL $2,492.75
13171 9/10/2024 LEWIS ENGRAVING INC NAME BADGE FOR NEW P&R
COMMISSIONER
100140 52140 $17.97
CHECK TOTAL $17.97
13172 9/10/2024 METROLINK METROLINK PASSES - AUGUST 2024 206650 55610 $978.60
5.2.b
Packet Pg. 37
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 9/10/2024 METROLINK METROLINK PASSES - AUGUST 2024 206650 55620 $3,914.40 CHECK TOTAL $4,893.00
13173 9/10/2024 MIRCH MASALA CATERING INC DILLIWALA - DBRW STIPEND 100150 52601 $200.00 CHECK TOTAL $200.00
13174 9/10/2024 NORTH AMERICAN YOUTH
ACTIVITIES LLC
CONTRACT CLASS INSTRUCTOR -
SOCCER
100520 55320 $900.00
CHECK TOTAL $900.00
13175 9/10/2024 OFFICE SOLUTIONS OFFICE SUPPLIES - AUGUST 2024 100520 51200 $80.45 9/10/2024 OFFICE SOLUTIONS OFFICE SUPPLIES - AUGUST 2024 100240 51200 $80.90 9/10/2024 OFFICE SOLUTIONS OFFICE SUPPLIES - AUGUST 2024 100210 51200 $263.99 9/10/2024 OFFICE SOLUTIONS OFFICE SUPPLIES - AUGUST 2024 100510 51200 $522.97 9/10/2024 OFFICE SOLUTIONS OFFICE SUPPLIES - AUGUST 2024 100140 51200 $948.21 9/10/2024 OFFICE SOLUTIONS OFFICE SUPPLIES - AUGUST 2024 100350 51200 $1,100.75 CHECK TOTAL $2,997.27
13176 9/10/2024 ONE TIME PAY VENDOR ANITA KARTAWIDJAJA RECREATION PROGRAM REFUND 100 20202 $134.00 CHECK TOTAL $134.00
13177 9/10/2024 ONE TIME PAY VENDOR HANG NGUYEN FACILITY REFUND 100 20202 $184.95 CHECK TOTAL $184.95
13178 9/10/2024 ONE TIME PAY VENDOR YITZCHAK ROTH FACILITY REFUND 100 20202 $1,600.00 CHECK TOTAL $1,600.00
13179 9/10/2024 ONE TIME PAY VENDOR LENNAR HOMES REFUND-TREE MAINT DEP SOUTH POINTE 100 22106 $45,281.25 CHECK TOTAL $45,281.25
13180 9/10/2024 ONE TIME PAY VENDOR RYAN MCLEAN REIMB-CALED CONF 8/19-8/23/24 100130 52415 $276.04 CHECK TOTAL $276.04
13181 9/10/2024 ONE TIME PAY VENDOR - CND
REFUND
GRACE MORALES C&D REFUND- 748 LYONWOOD 100 22105 $250.00 CHECK TOTAL $250.00
13182 9/10/2024 ONYX PAVING COMPANY INC AREA 3 REHABILITATION PROJECT 301610 56105 $21,891.00 9/10/2024 ONYX PAVING COMPANY INC AREA 3 REHABILITATION PROJECT 301610 56101 $79,584.00
5.2.b
Packet Pg. 38
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 9/10/2024 ONYX PAVING COMPANY INC AREA 3 REHABILITATION PROJECT 301610 56101 $1,366,714.42 9/10/2024 ONYX PAVING COMPANY INC AREA 3 REHABILITATION PROJECT 301610 56101 $4,135,926.70 CHECK TOTAL $5,604,116.12
13183 9/10/2024 PRO1PRINT, LLC PRINTING OF CARTS AND BULKY ITEMS
HANDOUT
100240 52110 $203.96
9/10/2024 PRO1PRINT, LLC WEDDING AND EVENT EXPO BANNERSSIX100510 52160 $625.12 9/10/2024 PRO1PRINT, LLC DAY-OF SIGNAGE FOR BEERFEST AND
TASTE OF DB
100150 52110 $406.93
9/10/2024 PRO1PRINT, LLC PRINTING OF OPEN REWARDS
VOUCHER FOR SHOP LOCAL
100150 52601 $154.35
CHECK TOTAL $1,390.36
13184 9/10/2024 RAGHAVA ENTERPRISES INC ROUND TABLE PIZZA - DBRW STIPEND 100150 52601 $200.00 CHECK TOTAL $200.00
13185 9/10/2024 GREGORY C REUEL AUGUST 2024 SPACE AVAILABLE REPORT
100150 54900 $1,500.00
CHECK TOTAL $1,500.00
13186 9/10/2024 RKA CONSULTING GROUP BUILDING & SAFETY SVCS - JULY 2024 100420 55100 $60,131.22 CHECK TOTAL $60,131.22
13187 9/10/2024 ROCKHOLD AVE LLC BASIL & CO - DBRW STIPEND 100150 52601 $200.00 CHECK TOTAL $200.00
13188 9/10/2024 SAN GABRIEL VALLEY CITY
MANAGER'S ASSOCIATION
9-18-24 MEETING 100130 52410 $120.00
CHECK TOTAL $120.00
13189 9/10/2024 SIMPSON ADVERTISING INC WEDDING & EVENT EXPO AD FOR
INLAND EMPIRE MAGAZINE
100520 54900 $275.00
CHECK TOTAL $275.00
13190 9/10/2024 THE ARTINA GROUP A/P CHECKS 100210 52110 $1,257.92 CHECK TOTAL $1,257.92
13191 9/10/2024 THE SAUCE CREATIVE SERVICES
INC
YOUTH BASKETBALL POSTCARD 100520 52110 $232.83
CHECK TOTAL $232.83
13192 9/10/2024 TOWN & COUNTRY EVENT
RENTALS, LLC
TASTE OF DB - STRING LIGHTS 100150 54900 $424.31
5.2.b
Packet Pg. 39
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $424.31
13193 9/10/2024 ULINE INC SUPPLIES FOR OFFICE AND HALLOWEEN PARTY
100520 51200 $847.88
CHECK TOTAL $847.88
13194 9/10/2024 US BANK CALCARD STATEMENT - AUGUST 2024 999 28100 $26,004.99 CHECK TOTAL $26,004.99
13195 9/10/2024 VIDIFLO LLC AV & TELEPRODUCTION SYSTEM
ENGINEERING CONSULTANT
270240 55000 $5,250.00
CHECK TOTAL $5,250.00
13196 9/10/2024 WANSEO CHUNG CONTRACT CLASS INSTRUCTOR -
WANSEO CHUNG
100520 55320 $604.80
CHECK TOTAL $604.80
GRAND TOTAL $7,535,467.99
5.2.b
Packet Pg. 40
Agenda #: 5.3
Meeting Date: September 17, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: TREASURER'S STATEMENT
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve the August 2024 Treasurer’s Statement.
FINANCIAL IMPACT:
None.
BACKGROUND/DISCUSSION:
Consistent with City policy, the Finance Department presents the monthly Treasurer’s Statement to the City Council for review and approval. This statement shows the cash balances with a breakdown of various investment accounts and the yield to maturity from investments. This statement also includes an investment portfolio management report which details the activities of investments. All investments have been made in accordance with the City’s Investment Policy.
PREPARED BY:
REVIEWED BY:
5.3 Packet Pg. 41
Attachments:
1. 5.3.a Treasurer's Cash Report - August 2024
2. 5.3.b Treasurer's Certification & Portfolio Report - August 2024
5.3 Packet Pg. 42
CASH & INVESTMENT BALANCES
Cash Funds
General Account $1,228,813.52
Payroll Account $0.00
Change Fund - General Fund $600.00
Petty Cash Account $700.00
Cash With Fiscal Agent (US Bank 2021 Bonds) $3,134.42
Total Cash Funds $1,233,247.94
City & LAIF Invested Funds (Book Value):
Local Agency Investment Fund $2,125,347.82
City-Managed Fixed-Income Securities (0-5 year maturity) $71,907,309.40 Total Investment Funds (Book Value) $74,032,657.22
Fiscal Year-To-Date Effective Rate of Return (City Funds & LAIF) 3.93% (2 Months) Fiscal YTD Interest Earnings (City Funds & LAIF) $504,497.50 FY 2024-25 Budgeted Investment Earnings (City Funds & LAIF) $1,608,100.00 (12 Months) Invested Funds With OPEB Trust (Managed by CalPERS/State Street) $824,019.44 Annualized rate of return as of 06/30/2024 (since 6/30/16, 8 yrs) 4.24% OPEB Trust Fiscal Year-To-Date Earnings $41,196.58 (2 Months) GRAND TOTAL - CASH & INVESTMENTS $76,089,924.60
CITY OF DIAMOND BAR - CITY TREASURER'S CASH BALANCE REPORT AS OF AUGUST 31, 2024
5.3.a
Packet Pg. 43
INVESTMENTS BOOK VALUE
PERCENT OF
PORTFOLIO TERM
DAYS TO
MATURITY
YIELD TO
MATURITY
Federal Credit Union CD $16,616,000.00 22.44% 1,398 1,011 4.321% Local Agency Investment Fund $2,125,347.82 2.87% 1 1 4.516% Corporate Notes $962,141.89 1.30% 1,570 1,225 4.989%
Federal Agency Coupon Securities $11,151,710.98 15.06% 1,363 661 4.355% Federal Agency Discount-Amortizing $1,490,145.42 2.01% 266 50 4.942% Treasury Coupon Securities $8,450,003.37 11.41% 1,323 514 2.671% Federal Agency Callable $7,749,534.32 10.47% 1,719 563 2.361% Certificates of Deposit-Banks $8,004,390.50 10.81% 1,530 1,007 3.830% Municipal Bonds $1,847,981.87 2.50% 1,593 835 4.007%
Money Market Fund $15,635,401.05 21.12% 1 1 5.220%
Total Investments and Averages $74,032,657.22 100.00% 1,081 591 4.088%
TOTAL INTEREST EARNED
I certify that this report accurately reflects all City pooled investments Daniel Fox and is in conformity with the investment policy of the City of Diamond Bar City Treasurer approved by City Council and on file in the City Clerk's office. The investment program herein provides sufficient cash flow liquidity to meet the next six months estimated expenditures.
$237,645.97 $504,497.50
CITY OF DIAMOND BAR
INVESTMENT PORTFOLIO SUMMARY REPORT
8/31/2024
MONTH ENDING FISCAL YEAR-TO-DATE
8/31/2024 2024-2025
5.3.b
Packet Pg. 44
City of Diamond Bar
Portfolio Management
August 31, 2024
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA
(909)839-7053
Portfolio Summary
% of
Portfolio
Book
Value Investments
Market
Value
Par
Value
Days to
Term Maturity
YTM/C
Federal Credit Union CD 16,616,000.00 16,550,725.46 16,616,000.00 22.44 1,398 1,011 4.321 Local Agency Investment Funds 2,125,347.82 2,093,103.10 2,125,347.82 2.87 1 1 4.516 Corporate Notes 1,000,000.00 962,141.89 962,141.89 1.30 1,570 1,225 4.989 Federal Agency Coupon Securities 11,125,000.00 11,172,485.94 11,151,710.98 15.06 1,363 661 4.355 Federal Agency Disc. -Amortizing 1,500,000.00 1,490,145.42 1,490,145.42 2.01 266 50 4.942 Treasury Coupon Securities 8,500,000.00 8,289,824.36 8,450,003.37 11.41 1,323 514 2.671 Federal Agency Callable 7,750,000.00 7,392,213.40 7,749,534.32 10.47 1,719 563 2.361 Certificate of Deposit 8,122,000.00 7,876,698.68 8,004,390.50 10.81 1,530 1,007 3.830 Municipal Bonds 1,945,000.00 1,823,362.12 1,847,981.87 2.50 1,593 835 4.007 Money Market Fund 15,635,401.05 15,635,401.05 15,635,401.05 21.12 1 1 5.220 74,032,657.22 100.00%
Investments
74,318,748.87 73,286,101.42 1,081 591 4.088
Current Year
August 31
237,645.97
Fiscal Year To Date
504,497.50
Average Daily Balance
Effective Rate of Return
74,052,539.39 75,480,922.86
3.78% 3.93%
Total Earnings Month Ending
__________________________________________________ ____________________ Jason M. Jacobsen, Finance Director
Portfolio POOL
AP
Reporting period 08/01/2024-08/31/2024
Run Date: 09/11/2024 - 13:09 PM (PRF_PM1) 7.3.0
Report Ver. 7.3.6.1
09/11/2024
5.3.b
Packet Pg. 45
Days to
Maturity
Par Value Book Value
Maturity
Date
Stated
Market Value Rate
August 31, 2024
Portfolio Details - Investments
Average
Balance Issuer
Portfolio Management
City of Diamond Bar
YTM/C
CUSIP Investment # Term
Purchase
Date
Federal Credit Union CD
00224TAL0 10528 A+ FEDERAL CU 01/27/2023 249,000.00 249,000.00 249,000.00 4.700 731 148 4.700 01/27/2025 219873AB2 10649 CORP AMERICA FAMILY CU 03/27/2024 248,000.00 248,000.00 248,000.00 5.250 365 207 5.250 03/27/2025 02589ACS9 10419 American Express Bank 05/18/2022 246,000.00 244,052.66 246,000.00 3.100 1,097 260 3.100 05/19/2025 90352RCM5 10424 US ALLIANCE FED CREDIT UNION 05/31/2022 249,000.00 246,987.08 249,000.00 3.100 1,095 271 3.100 05/30/2025 130162BL3 10621 CALIFORNIA CREDIT UNION 12/28/2023 243,000.00 243,000.00 243,000.00 5.100 550 302 5.100 06/30/2025 795451BQ5 10461 Sallie Mae Bank 07/06/2022 248,000.00 248,000.00 248,000.00 3.400 1,097 309 3.400 07/07/2025 37424PAG9 10570 GESA CREDIT UNION 07/31/2023 248,000.00 248,000.00 248,000.00 5.500 731 333 5.500 07/31/2025 20825WBC3 10474 Connexus CU 08/26/2022 248,000.00 248,000.00 248,000.00 3.500 1,096 359 3.500 08/26/2025 90353EBC6 10550 USF FCU 03/15/2023 249,000.00 249,000.00 249,000.00 5.050 915 379 5.050 09/15/2025 914242AA0 10492 UNIVERSITY CREDIT UNION 09/26/2022 249,000.00 249,000.00 249,000.00 4.000 1,096 390 4.000 09/26/2025 16863LAE5 10502 CHIEF FINANCIAL FCU 10/12/2022 249,000.00 249,000.00 249,000.00 4.600 1,098 408 4.600 10/14/2025 92348DAA7 10500 VERIDIAN CU 10/24/2022 249,000.00 249,000.00 249,000.00 4.500 1,096 418 4.500 10/24/2025 20367GBD0 10440 Community Commerce Bank 07/27/2022 248,000.00 248,000.00 248,000.00 3.050 1,280 513 3.050 01/27/2026 530520AC9 10530 LIBERTY FIRST CU 01/27/2023 249,000.00 249,000.00 249,000.00 4.500 1,096 513 4.500 01/27/2026 320165LR2 10648 FIRST FARMERS BK & TRUST 03/28/2024 249,000.00 249,000.00 249,000.00 4.850 671 514 4.850 01/28/2026 19123RAA0 10529 COCA-COLA FCU 01/31/2023 249,000.00 249,000.00 249,000.00 4.600 1,098 519 4.600 02/02/2026 39573LAV0 10255 GREENSTATE CREDIT UNION 02/26/2021 248,000.00 224,875.74 248,000.00 0.650 1,826 543 0.650 02/26/2026 59524LAA4 10549 MID CAROLINA CU 03/13/2023 249,000.00 249,000.00 249,000.00 4.850 1,096 558 4.850 03/13/2026 87868YAL7 10551 TECHNOLOGY CU 03/23/2023 249,000.00 249,000.00 249,000.00 5.000 1,096 568 5.000 03/23/2026 62847NEL6 10646 MVB BANK INC 03/27/2024 249,000.00 249,000.00 249,000.00 4.800 730 572 4.800 03/27/2026 68584JAV1 10675 Oregon Community Cred Un 06/07/2024 248,000.00 248,000.00 248,000.00 5.050 731 645 5.050 06/08/2026 48115LAM6 10707 Jovia Financial Credit Union C 08/16/2024 249,000.00 249,000.00 249,000.00 4.650 731 715 4.650 08/17/2026 722000AC0 10575 PIMA FEDERAL CREDIT 08/17/2023 248,000.00 248,000.00 248,000.00 5.300 1,096 715 5.300 08/17/2026 56824JBC7 10718 Marine Federal Corp. 08/30/2024 249,000.00 249,000.00 249,000.00 4.000 731 729 4.000 08/31/2026 42228LAH4 10496 HEALTHCARE SYSTEMS FCU 09/21/2022 249,000.00 249,000.00 249,000.00 3.600 1,461 750 3.600 09/21/2026 91823MBE4 10499 VCC BANK 10/14/2022 249,000.00 249,000.00 249,000.00 4.250 1,461 773 4.250 10/14/2026 50625LBR3 10606 LAFAYETTE FCU 11/30/2023 248,000.00 248,000.00 248,000.00 5.250 1,096 820 5.250 11/30/2026 88709RBH1 10677 Timberland Bank Hoquaim 06/12/2024 249,000.00 249,000.00 249,000.00 4.850 912 831 4.850 12/11/2026 06251A3K4 10402 America's Credit Union 12/16/2021 248,000.00 227,139.23 248,000.00 1.350 1,826 836 1.350 12/16/2026 682325EK7 10676 One Community Bank 06/18/2024 249,000.00 249,000.00 249,000.00 4.850 913 838 4.850 12/18/2026 58404DUA7 10622 Medallion Bank 12/29/2023 248,000.00 248,000.00 248,000.00 4.500 1,096 849 4.500 12/29/2026 856285E98 10410 State Bank of India 01/31/2022 248,000.00 230,670.75 248,000.00 1.750 1,827 883 1.750 02/01/2027 849061AF3 10644 SPOKANE TEACHERS CR UN 03/25/2024 245,000.00 245,000.00 245,000.00 4.750 1,095 935 4.750 03/25/2027 23204HPM4 10678 Customers Bank 06/11/2024 244,000.00 244,000.00 244,000.00 4.850 1,095 1,013 4.850 06/11/2027 32114MBC0 10681 First Natl Bnk Blue Erth 06/20/2024 248,000.00 248,000.00 248,000.00 4.850 1,095 1,022 4.850 06/20/2027 89235MNT4 10442 Toyota Financial SGS Bank 07/22/2022 248,000.00 248,000.00 248,000.00 3.400 1,826 1,054 3.400 07/22/2027 Portfolio POOL
AP
Run Date: 09/11/2024 - 13:09 PM (PRF_PM2) 7.3.0
Report Ver. 7.3.6.1
5.3.b
Packet Pg. 46
Days to
Maturity
Par Value Book Value
Maturity
Date
Stated
Market Value Rate
August 31, 2024
Portfolio Details - Investments
Average
Balance Issuer
Portfolio Management
City of Diamond Bar
YTM/C
CUSIP Investment # Term
Purchase
Date
Federal Credit Union CD
14042THZ3 10453 Capital One Bank USA 07/27/2022 248,000.00 248,000.00 248,000.00 3.500 1,826 1,059 3.500 07/27/2027 55026MAE5 10487 LUMINATE BANK 09/15/2022 249,000.00 249,000.00 249,000.00 3.400 1,826 1,109 3.400 09/15/2027 052392BT3 10495 AUSTIN TELCO FCU 09/21/2022 249,000.00 249,000.00 249,000.00 3.800 1,826 1,115 3.800 09/21/2027 472207AE9 10491 JEANNE D'ARC CREDIT UNION 09/30/2022 249,000.00 249,000.00 249,000.00 3.800 1,826 1,124 3.800 09/30/2027 06543PDA0 10494 BANK OF THE VALLEY NE 09/30/2022 249,000.00 249,000.00 249,000.00 4.100 1,826 1,124 4.100 09/30/2027 42869GAB2 10639 Hickam 01/31/2024 249,000.00 249,000.00 249,000.00 4.150 1,461 1,247 4.150 01/31/2028 011852AE0 10547 Alaska USA FCU 03/08/2023 249,000.00 249,000.00 249,000.00 4.600 1,827 1,284 4.600 03/08/2028 61690DQK7 10662 Morgan Stanley Bank 05/08/2024 244,000.00 244,000.00 244,000.00 4.700 1,461 1,345 4.700 05/08/2028 33610RVR1 10685 FIRST PREMIER BANK 07/17/2024 244,000.00 244,000.00 244,000.00 4.450 1,461 1,415 4.450 07/17/2028 19058RAG6 10684 COASTAL1CU 07/22/2024 249,000.00 249,000.00 249,000.00 4.550 1,460 1,419 4.550 07/21/2028 89854LAD5 10564 TTCU FED CU 07/26/2023 248,000.00 248,000.00 248,000.00 5.000 1,827 1,424 5.000 07/26/2028 07181JBH6 10697 Baxter Credit Union 08/22/2024 249,000.00 249,000.00 249,000.00 4.350 1,461 1,451 4.350 08/22/2028 534574AC2 10571 LINCOLN PARK COMMUNITY BANK 08/28/2023 248,000.00 248,000.00 248,000.00 5.000 1,827 1,457 5.000 08/28/2028 72221MAA1 10578 PINAL COUNTY FED CU 09/08/2023 248,000.00 248,000.00 248,000.00 5.700 1,827 1,468 5.700 09/08/2028 291916AG9 10596 Empower FED Credit Union 10/23/2023 248,000.00 248,000.00 248,000.00 5.100 1,827 1,513 5.100 10/23/2028 91739JAD7 10589 UTAH FIRST CD 10/30/2023 248,000.00 248,000.00 248,000.00 5.100 1,827 1,520 5.100 10/30/2028 98138MCA6 10590 WORKERS FCU 10/30/2023 248,000.00 248,000.00 248,000.00 5.200 1,827 1,520 5.200 10/30/2028 89839KAD7 10604 TRUSTSTAR BANK 11/22/2023 248,000.00 248,000.00 248,000.00 4.750 1,827 1,543 4.750 11/22/2028 77357DAB4 10607 ROCKLAND FCU 11/30/2023 248,000.00 248,000.00 248,000.00 5.000 1,827 1,551 5.000 11/30/2028 949764JY1 10617 Wells Fargo 12/27/2023 248,000.00 248,000.00 248,000.00 4.100 1,827 1,578 4.100 12/27/2028 17783PAK7 10625 City Federal Credit Union 01/18/2024 249,000.00 249,000.00 249,000.00 4.000 1,827 1,600 4.000 01/18/2029 654062LP1 10643 NICOLET NATIONAL BANK 03/08/2024 249,000.00 249,000.00 249,000.00 4.250 1,826 1,649 4.250 03/08/2029 91527PCF2 10651 Univest Bank & Trust Co. 03/13/2024 249,000.00 249,000.00 249,000.00 4.250 1,826 1,654 4.250 03/13/2029 12481GAZ0 10663 CBC Federal Credit Union 05/14/2024 249,000.00 249,000.00 249,000.00 4.650 1,826 1,716 4.650 05/14/2029 32026U5U6 10664 First Foundation Bank 05/22/2024 244,000.00 244,000.00 244,000.00 4.600 1,826 1,724 4.600 05/22/2029 93883MBA5 10674 WASHINGTON FINANCIAL 05/31/2024 244,000.00 244,000.00 244,000.00 4.500 1,826 1,733 4.500 05/31/2029 07371BWA5 10679 Beal Bank-Plano TX 06/12/2024 244,000.00 244,000.00 244,000.00 4.650 1,820 1,739 4.650 06/06/2029 02157RAA5 10683 ALTAONE FEDERAL CREDIT 07/19/2024 249,000.00 249,000.00 249,000.00 4.450 1,826 1,782 4.450 07/19/2029 00790UAC1 10682 ADVANTAGE CREDIT UNION 07/31/2024 249,000.00 249,000.00 249,000.00 4.450 1,826 1,794 4.450 07/31/2029 14622LAS1 10686 CARTER FEDERAL CU 08/07/2024 249,000.00 249,000.00 249,000.00 4.250 1,826 1,801 4.250 08/07/2029 29367RNG7 10720 Enterprise Bank Corp. 08/28/2024 249,000.00 249,000.00 249,000.00 3.800 1,826 1,822 3.800 08/28/2029 Subtotal and Average 15,796,709.68 16,616,000.00 16,550,725.46 16,616,000.00 1,398 1,011 4.321 Local Agency Investment Funds
LAIF 10028 Local Agency Investment Fund 2,125,347.82 2,093,103.10 2,125,347.82 4.516 1 1 4.516 Portfolio POOL
AP
Run Date: 09/11/2024 - 13:09 PM (PRF_PM2) 7.3.0
5.3.b
Packet Pg. 47
Days to
Maturity
Par Value Book Value
Maturity
Date
Stated
Market Value Rate
August 31, 2024
Portfolio Details - Investments
Average
Balance Issuer
Portfolio Management
City of Diamond Bar
YTM/C
CUSIP Investment # Term
Purchase
Date
Subtotal and Average 2,125,347.82 2,125,347.82 2,093,103.10 2,125,347.82 1 1 4.516 Corporate Notes
06048WR36 10515 Bank of America Corp. 12/27/2022 500,000.00 462,677.51 462,677.51 2.000 1,638 1,024 5.000 06/22/2027 24422EXB0 10668 JOHN DEERE CAPITAL CORP 05/29/2024 500,000.00 499,464.38 499,464.38 4.950 1,507 1,412 4.979 07/14/2028 Subtotal and Average 961,618.47 1,000,000.00 962,141.89 962,141.89 1,570 1,225 4.989 Federal Agency Coupon Securities
3130AT6G7 10483 Federal Home Loan Bank 09/22/2022 750,000.00 749,856.84 749,856.84 3.500 722 12 4.100 09/13/2024 3130ATVD6 10533 Federal Home Loan Bank 02/22/2023 750,000.00 749,956.30 749,956.30 4.875 569 12 5.058 09/13/2024 3133EPBH7 10543 Federal Farm Credit Bank 03/01/2023 500,000.00 499,578.59 499,578.59 4.750 723 173 4.939 02/21/2025 3133ENZG8 10458 Federal Farm Credit Bank 07/11/2022 500,000.00 500,754.84 500,754.84 3.375 1,075 292 3.176 06/20/2025 313373B68 10537 Federal Home Loan Bank 02/27/2023 500,000.00 498,266.94 498,266.94 4.375 1,110 558 4.619 03/13/2026 3130ASJ59 10447 Federal Home Loan Bank 07/18/2022 1,000,000.00 1,003,880.70 1,003,880.70 3.375 1,425 649 3.141 06/12/2026 3133EPQC2 10572 Federal Farm Credit Bank 08/02/2023 1,000,000.00 999,365.26 999,365.26 4.625 1,080 684 4.661 07/17/2026 61746BCY0 10708 Morgan Stanley Bank 08/01/2024 300,000.00 307,449.81 307,449.81 6.250 738 707 4.888 08/09/2026 45818WED4 10498 INTER-AMERICAN DEV. BANK 09/13/2022 500,000.00 493,018.12 493,018.12 2.980 1,731 1,012 3.902 06/10/2027 3130ASGU7 10432 Federal Home Loan Bank 06/16/2022 1,000,000.00 1,020,268.00 999,493.04 3.500 1,821 1,013 3.520 06/11/2027 3130AXMQ8 10588 Federal Home Loan Bank 10/30/2023 1,000,000.00 1,000,000.00 1,000,000.00 5.600 1,460 58 5.600 10/29/2027 3133EPCG8 10545 Federal Farm Credit Bank 03/01/2023 1,000,000.00 995,901.58 995,901.58 4.125 1,736 1,186 4.267 12/01/2027 3130AWMN7 10563 Federal Home Loan Bank 07/21/2023 500,000.00 503,352.51 503,352.51 4.375 1,785 1,377 4.177 06/09/2028 17325FBB3 10631 CITIBANK 01/30/2024 750,000.00 775,836.45 775,836.45 5.803 1,704 1,489 4.847 09/29/2028 3130B0N70 10645 Federal Home Loan Bank 03/27/2024 500,000.00 500,000.00 500,000.00 4.850 1,826 572 4.850 03/27/2029 3130B2F59 10706 Federal Home Loan Bank 08/20/2024 575,000.00 575,000.00 575,000.00 4.250 1,816 708 4.250 08/10/2029 Subtotal and Average 10,799,379.73 11,125,000.00 11,172,485.94 11,151,710.98 1,363 661 4.355 Federal Agency Disc. -Amortizing
313384J75 10627 Federal Home Loan Bank 01/29/2024 750,000.00 746,418.75 746,418.75 4.775 252 36 4.975 10/07/2024 313384N39 10628 Federal Home Loan Bank 01/29/2024 750,000.00 743,726.67 743,726.67 4.705 280 64 4.910 11/04/2024 Subtotal and Average 1,511,376.47 1,500,000.00 1,490,145.42 1,490,145.42 266 50 4.942 Treasury Coupon Securities
91282CED9 10415 U.S. Treasury 03/22/2022 3,000,000.00 2,903,439.00 2,991,690.34 1.750 1,089 195 2.290 03/15/2025 91282CEU1 10459 U.S. Treasury 07/08/2022 1,000,000.00 998,683.53 998,683.53 2.875 1,073 287 3.051 06/15/2025 9128285C0 10456 U.S. Treasury 07/11/2022 1,000,000.00 998,378.56 998,378.56 3.000 1,177 394 3.158 09/30/2025 9128285J5 10445 U.S. Treasury 07/18/2022 1,000,000.00 998,617.69 998,617.69 3.000 1,201 425 3.125 10/31/2025 91282CDQ1 10403 U.S. Treasury 01/04/2022 1,000,000.00 925,664.00 997,591.67 1.250 1,822 851 1.357 12/31/2026 Portfolio POOL
AP
Run Date: 09/11/2024 - 13:09 PM (PRF_PM2) 7.3.0
5.3.b
Packet Pg. 48
Days to
Maturity
Par Value Book Value
Maturity
Date
Stated
Market Value Rate
August 31, 2024
Portfolio Details - Investments
Average
Balance Issuer
Portfolio Management
City of Diamond Bar
YTM/C
CUSIP Investment # Term
Purchase
Date
Treasury Coupon Securities
91282CEW7 10436 U.S. Treasury 07/14/2022 1,000,000.00 1,006,140.31 1,006,140.31 3.250 1,812 1,032 3.014 06/30/2027 91282CEE7 10654 U.S. Treasury 04/08/2024 500,000.00 458,901.27 458,901.27 2.375 1,818 1,672 4.393 03/31/2029 Subtotal and Average 8,448,862.92 8,500,000.00 8,289,824.36 8,450,003.37 1,323 514 2.671 Federal Agency Callable
3133EMVS8 10259 Federal Farm Credit Bank 04/14/2021 500,000.00 468,659.00 500,000.00 0.690 1,461 225 0.690 04/14/2025 3133EREU1 10667 Federal Farm Credit Bank 05/29/2024 500,000.00 499,756.40 499,756.40 5.000 537 442 5.041 11/17/2025 3130AL7M0 10254 Federal Home Loan Bank 02/24/2021 500,000.00 460,993.50 499,777.92 0.625 1,826 84 0.663 02/24/2026 3133EMSH6 10258 Federal Farm Credit Bank 03/03/2021 500,000.00 463,515.50 500,000.00 0.790 1,826 548 0.790 03/03/2026 3133ENKG4 10397 Federal Farm Credit Bank 01/11/2022 1,000,000.00 933,642.00 1,000,000.00 1.470 1,826 862 1.470 01/11/2027 3133ENMA5 10405 Federal Farm Credit Bank 01/26/2022 1,500,000.00 1,417,582.50 1,500,000.00 1.840 1,826 877 1.840 01/26/2027 3130AQKJ1 10406 Federal Home Loan Bank 01/28/2022 1,500,000.00 1,398,064.50 1,500,000.00 1.700 1,826 57 1.700 01/28/2027 3133ENH52 10475 Federal Farm Credit Bank 08/23/2022 500,000.00 500,000.00 500,000.00 4.030 1,826 1,086 4.030 08/23/2027 3130AUDL5 10513 Federal Home Loan Bank 12/30/2022 750,000.00 750,000.00 750,000.00 4.550 1,826 120 4.550 12/30/2027 3010B07G8 10641 Federal Home Loan Bank 02/26/2024 500,000.00 500,000.00 500,000.00 5.000 1,827 1,639 5.000 02/26/2029 Subtotal and Average 7,749,520.63 7,750,000.00 7,392,213.40 7,749,534.32 1,719 563 2.361 Certificate of Deposit
14042RRH6 10429 Capital One Bank 05/18/2022 248,000.00 246,036.83 248,000.00 3.100 1,097 260 3.100 05/19/2025 87165GR79 10430 Synchrony Bank 05/20/2022 248,000.00 246,033.11 248,000.00 3.100 1,096 261 3.100 05/20/2025 48128UDS5 10250 JP Morgan Chase 05/28/2020 248,000.00 231,727.23 248,000.00 1.050 1,826 269 1.010 05/28/2025 254673F68 10431 Discover Bank 06/01/2022 246,000.00 244,005.19 246,000.00 3.100 1,097 274 3.100 06/02/2025 59001PAS8 10457 Meritrust Fed CU 07/08/2022 248,000.00 248,000.00 248,000.00 3.350 1,096 310 3.350 07/08/2025 066519QK8 10256 BANK UNITED NA 03/05/2021 248,000.00 224,768.35 248,000.00 0.650 1,826 550 0.000 03/05/2026 70320KAX9 10257 Pathfinder Bank 03/11/2021 249,000.00 225,981.94 249,000.00 0.700 1,826 556 0.000 03/11/2026 70962LBH4 10414 Pentagon Federal Credit Union 03/22/2022 248,000.00 234,447.30 248,000.00 1.800 1,462 568 1.800 03/23/2026 46625HQW3 10709 JP Morgan Chase 08/01/2024 300,000.00 293,167.11 293,167.11 3.300 608 577 4.813 04/01/2026 38149MZJ5 10260 Goldman Sachs Bank 09/08/2021 248,000.00 225,703.81 248,000.00 1.050 1,826 737 1.051 09/08/2026 90348JS92 10261 UBS Bank USA 09/09/2021 248,000.00 224,604.42 248,000.00 0.950 1,826 738 0.000 09/09/2026 89236TLD5 10670 Toyota MTR Credit Corp 05/29/2024 500,000.00 502,264.28 502,264.28 5.400 905 810 5.179 11/20/2026 23288UAA5 10555 Cy Fair FCU 05/19/2023 249,000.00 249,000.00 249,000.00 4.350 1,461 990 4.355 05/19/2027 88413QDM7 10455 Third Fed Savings & Loan 07/27/2022 245,000.00 245,000.00 245,000.00 3.400 1,826 1,059 3.402 07/27/2027 06051GGA1 10716 Bank of America Corp. 08/01/2024 300,000.00 288,316.33 288,316.33 3.248 1,176 1,145 4.596 10/21/2027 69353RFG8 10669 PNC BANK NA 05/29/2024 500,000.00 468,181.40 468,181.40 3.100 1,244 1,149 5.335 10/25/2027 06406GAA9 10717 Bank of NY Mello Corp. 08/01/2024 500,000.00 468,191.59 468,191.59 3.000 1,551 1,428 4.702 10/30/2028 882508CG7 10653 TEXAS INSTRUME 04/01/2024 750,000.00 753,482.87 753,482.87 4.600 1,774 1,621 4.480 02/08/2029 Portfolio POOL
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Days to
Maturity
Par Value Book Value
Maturity
Date
Stated
Market Value Rate
August 31, 2024
Portfolio Details - Investments
Average
Balance Issuer
Portfolio Management
City of Diamond Bar
YTM/C
CUSIP Investment # Term
Purchase
Date
Certificate of Deposit
91282CKG5 10657 UST 04/22/2024 750,000.00 734,142.54 734,142.54 4.125 1,804 1,672 4.647 03/31/2029 3135GARH6 10655 Federal National Mtg Assn 04/16/2024 500,000.00 500,000.00 500,000.00 5.650 1,826 227 5.650 04/16/2029 3130B0YH6 10661 Federal Home Loan Bank 04/19/2024 500,000.00 500,000.00 500,000.00 5.010 1,826 1,691 5.010 04/19/2029 356436AR6 10658 Freedom Northwest CU 04/19/2024 249,000.00 249,000.00 249,000.00 4.550 1,826 1,691 4.550 04/19/2029 91159HHW3 10715 US BANK CORP 08/01/2024 300,000.00 274,644.38 274,644.38 3.000 1,824 1,793 4.964 07/30/2029 Subtotal and Average 8,226,181.07 8,122,000.00 7,876,698.68 8,004,390.50 1,530 1,007 3.830 Municipal Bonds
13077DMK5 10251 California St Univ Rev-Bond 09/17/2020 100,000.00 93,759.00 100,000.00 0.685 1,506 61 0.685 11/01/2024 13032UXM5 10253 CALIF STATE HLTH FACS AUTH 11/04/2020 250,000.00 231,621.25 250,000.00 0.952 1,670 273 0.952 06/01/2025 54438CYL0 10523 LOS ANGELES CA CMNTY CLG DIST 01/05/2023 365,000.00 342,531.30 342,531.30 1.174 1,304 699 4.700 08/01/2026 738850TA4 10522 POWAY UNIFIED SCHOOL DIST 01/04/2023 1,230,000.00 1,155,450.57 1,155,450.57 2.414 1,670 1,064 4.750 08/01/2027 Subtotal and Average 1,846,528.65 1,945,000.00 1,823,362.12 1,847,981.87 1,593 835 4.007 Wells Fargo Sweep Account
SWEEP 10036 Wells Fargo 07/01/2012 0.00 0.00 0.00 0.010 1 1 0.010 Subtotal and Average 0.00 0.00 0.00 0.00 0 0 0.000
Money Market Fund
857492888 10562 State Street Advisors 05/31/2023 15,635,401.05 15,635,401.05 15,635,401.05 5.220 1 1 5.220 52470G882 10561 Western Asset 05/25/2023 0.00 0.00 0.00 5.150 1 1 5.150 Subtotal and Average 16,587,013.95 15,635,401.05 15,635,401.05 15,635,401.05 1 1 5.220 Total and Average 74,052,539.39 74,318,748.87 73,286,101.42 74,032,657.22 1,081 591 4.088 Portfolio POOL
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Days to
Maturity
Par Value Book Value
Stated
Market Value Rate
August 31, 2024
Portfolio Details - Cash
Average
Balance Issuer
Portfolio Management
City of Diamond Bar
YTM/C
CUSIP Investment # Term
Purchase
Date
0.00 74,052,539.39 74,318,748.87 1,081 591 4.088
Average Balance 0 0
Total Cash and Investments 73,286,101.42 74,032,657.22
Portfolio POOL
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August 31, 2024
Interest Earnings Summary
August 31Month Ending Fiscal Year To Date
Portfolio Management
City of Diamond Bar
CD/Coupon/Discount Investments:
Interest Collected 0.00
Plus Accrued Interest at End of Period
Less Accrued Interest at Beginning of Period
557,751.51
( 417,188.10)
51,520.43
584,271.40
( 340,997.13)
Less Accrued Interest at Purchase During Period ( 0.00) ( 0.00) Interest Earned during Period
Adjusted by Premiums and Discounts
Adjusted by Capital Gains or Losses
Earnings during Periods
140,563.41
15,393.49
0.00 294,794.70
33,232.22
0.00 155,956.90 328,026.92
Pass Through Securities:
Interest Collected 0.00
Plus Accrued Interest at End of Period
Less Accrued Interest at Beginning of Period
0.00 ( 0.00)
0.00 0.00
( 0.00)
Less Accrued Interest at Purchase During Period ( 0.00) ( 0.00) Interest Earned during Period
Adjusted by Premiums and Discounts
Adjusted by Capital Gains or Losses
Earnings during Periods
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
Cash/Checking Accounts:
Interest Collected 86,670.80
Plus Accrued Interest at End of Period
Less Accrued Interest at Beginning of Period
88,693.80
( 93,675.53)
195,312.87
88,693.80
( 107,536.09)
Interest Earned during Period 81,689.07 176,470.58
Total Interest Earned during Period
Total Adjustments from Premiums and Discounts
Total Capital Gains or Losses
Total Earnings during Period
222,252.48
15,393.49
0.00 471,265.28
33,232.22
0.00 237,645.97 504,497.50
Portfolio POOL
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Report Ver. 7.3.6.1
5.3.b
Packet Pg. 52
Agenda #: 5.4
Meeting Date: September 17, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: BIENNIAL UPDATE TO THE CITY'S CONFLICT OF INTEREST CODE FOR DESIGNATED CITY PERSONNEL.
STRATEGIC
GOAL: Open, Engaged & Responsive Government
RECOMMENDATION:
Adopt Resolution No. 2024-37 amending the City's Conflict of Interest Code for Designated City Personnel.
BACKGROUND/ANALYSIS:
The Political Reform Act requires every local government agency to review its Conflict of Interest Code biennially and make amendments if needed. Staff has reviewed Appendix A of the City’s Conflict of Interest Code and is recommending the following updates to the list of Designated Employees required to file Statements of Economic Interest:
• Update position “Public Information Manager” to “Community Relations Manager”. This change was approved in the 2023-24 budget. • Add the position “Planning Manager”. This change was approved in the 2023-24 budget.
• Add the position “Principal Management Analyst”. This change was approved in the 2023-24 budget.
• Delete the “Public Information Coordinator”. This position has been reviewed by the Community Relations Manager and does not participate in making governmental decisions.
Adoption of the proposed resolution would replace and supersede Resolution No. 2022- 49 in its entirety.
LEGAL REVIEW:
5.4 Packet Pg. 53
City Attorney has reviewed and approved the Resolution as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.4.a Resolution No. 2024-37
5.4 Packet Pg. 54
RESOLUTION NO. 2024-37
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR AMENDING THE CITY'S CONFLICT OF INTEREST CODE FOR
DESIGNATED CITY PERSONNEL.
WHEREAS, The City of Diamond Bar has heretofore enacted a Conflict of Interest Code for designated personnel; and
WHEREAS, The Political Reform Act of 1974, California Government Code Sections 81000, et seq., requires the City to adopt amendments to its Conflict of Interest Code to ensure employees of the City are appropriately designated when new employees are added or changed circumstances occur with respect to job functions and to conduct a biennial review in each even numbered year of its Conflict of Interest Code to determine in any changes are necessary.
NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby find, determine and resolve as follows:
Section 1. The City has completed its biennial review of the City’s Conflict of Interest Code.
Section 2. Based on such review, the City's Conflict of Interest Code, as heretofore adopted, is hereby amended as shown in Exhibit "A" attached hereto setting forth designated employees and disclosure categories pertaining thereto.
Section 3. Persons holding those designated positions in the attached Appendix A, shall file statements of economic interests pursuant to the Conflict of Interest Code (Title 2, California Code of Regulations, 18730 (4)-(5)).
Section 4. Adoption of this Resolution shall supersede and replace City Council Resolution No. 2022-49 in its entirety.
Section 5. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED this 17th day of September, 2024.
CITY OF DIAMOND BAR
__________________________
Stan Liu, Mayor
5.4.a
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Resolution No. 2024-37
2 ATTEST:
I, Kristina Santana, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 17th day of September, 2024, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
___________________________
Kristina Santana, City Clerk
Attachments: Exhibit A – Conflict of Interest Code for Diamond Bar
5.4.a
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Resolution No. 2024-37
1 EXHIBIT A
CONFLICT OF INTEREST CODE FOR THE
CITY OF DIAMOND BAR
The Political Reform Act, Government Code Section 81000, et. seq., requires state and local government agencies to adopt and promulgate conflict of interest codes.
The Fair Political Practices Commission has adopted a regulation, 2 Cal. Code of Regs.
Section 18730, which contains the terms of a standard conflict of interest code. It can be incorporated by reference and may be amended by the Fair Political Practices Commission after public notice and hearings to conform to amendments in the Political Reform Act. Therefore, the terms of 2 Cal. Code of Regs. Section 18730 and any amendments to it duly adopted by the Fair Political Practices Commission are hereby incorporated by reference and, along with the attached Appendix in which members and employees are designated and disclosure categories are set forth, constitute the conflict of interest code of the City of Diamond Bar.
Designated employees shall file statements of economic interests with the agency who will make the statements available for public inspection and reproduction. (Gov. Code Section 81008). Upon receipt of the statements of the City Council, Planning Commission and City Manager, the agency shall make and retain a copy and forward the original of these statements to the Fair Political Practices Commission.
Statements for all other designated employees will be retained by the agency.
Category 1
Persons in this category shall disclose all interests in real property within the jurisdiction of the City. Real property shall be deemed to be within the jurisdiction if it or any part of it is located not more than two miles outside the City's boundaries or within two miles of any land owned or used by the City.
Category 2
Persons in this category shall disclose all income from and investments in the businesses which provide or sell services or supplies of the type associated with the job assignment and utilized by the City. In addition, as to any business entity in which the person or his or her spouse owns, directly, indirectly or beneficially, a ten percent or greater interest, the person shall disclose his or her pro rata share of the income and the sources of income of the entity if the entity provides or sells services or supplies of the type indicated in the first sentence of this paragraph.
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Resolution No. 2024-37
2 CONSULTANTS, AD HOC COMMITTEES, TASK FORCES
AND SIMILAR GROUPS **
Commission Regulation 18701 defines "consultant" as an individual who, pursuant to a contract with a state or local government agency:
(A) Makes a governmental decision whether to:
(i) Approve a rate, rule, or regulation;
(ii) Adopt or enforce a law;
(iii) Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement; (iv) Authorize the agency to enter into, modify, or renew a contract provided it is the type of contract which requires agency approval; (v) Grant agency approval to a contract which requires agency approval and in which the agency is a party or to the specifications for such a contract;
(vi) Grant agency approval to a plan, design, report, study, or similar item;
(vii) Adopt, or grant agency approval of, policies, standards, or guidelines for the agency, or for any subdivision thereof; or (B) Serves in a staff capacity with the agency and in that capacity performs the same or substantially all the same duties for the agency that would otherwise be performed by an individual holding a position specified in the agency's Conflict of Interest Code.
** With respect to consultants, ad hoc committees, task forces and similar groups, the City Manager shall determine in writing if a particular consultant, ad hoc committee, task force or similar group performs a range of duties requiring disclosure hereunder. That determination shall include a description of the consultant's, ad hoc committee, taskforce's or similar group's duties and a statement of the extent of disclosure requirements. A copy of that determination shall be filed with the City Clerk and a copy forwarded to the City Council.
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Resolution No. 2024-37
3 82030. Income.
(a) "Income" means, except as provided in subdivision (b), a payment received, including but not limited to any salary, wage, advance, dividend, interest, rent, proceeds from any sale, gift, including any gift of food or beverage, loan, forgiveness or payment of indebtedness received by the filer, reimbursement for expenses, per diem, or contribution to an insurance or pension program paid by any person other than an employer, and including any community property interest in the income of a spouse. Income also includes an outstanding loan.
Income of an individual also includes a pro rata share of any income of any business entity or trust in which the individual or spouse owns, directly, indirectly or beneficially, a ten (10) percent interest or greater. "Income," other than a gift, does not include income received from any source outside the jurisdiction and not doing business within the jurisdiction, not planning to do business within the jurisdiction, or not having done business within the jurisdiction during the two years prior to the time any statement or other action is required under this title. (b) "Income" also does not include:
(1) Campaign contributions required to be reported under Chapter 4 (commencing with Section 84100).
(2) Salary and reimbursement for expenses or per diem received from a state, local, or federal government agency and reimbursement for travel expenses and per diem received from a bona fide nonprofit entity exempt from taxation under Section 501(c)(3) of the Internal Revenue Code. (See 26 U.S.C.A. §501.)
(3) Any devise or inheritance.
(4) Interest, dividends, or premiums on a time or demand deposit in a financial institution, shares, in a credit union or any insurance policy, payments received under any insurance policy, or any bond or other debt instrument issued by any government or government agency. (5) Dividends, interest, or any other return on a security which is registered with the Securities and Exchange Commission of the United States
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Resolution No. 2024-37
4 government or a commodity future registered with the Commodity Futures Trading Commission of the United States government, except proceeds from the sale of these securities and commodities futures. (6) Redemption of a mutual fund.
(7) Alimony or child support payments.
(8) Any loan or loans from a commercial lending institution which are made in the lender's regular course of business on terms available to members of the public without regard to official status.
(9) Any loan from or payments received on a loan made to an individual's spouse, child, parent, grandparent, grandchild, brother, sister, parent-inlaw, brother-in-law, sister-in-law, nephew, niece, uncle, aunt, or first cousin, or the spouse of any such person, provided that a loan or loan payment received from any such person shall be considered income if he or she is acting as an agent or intermediary for any person not covered by this paragraph.
(10) Any indebtedness created as part of a retail installment or credit card transaction if made in the lender's regular course of business on terms available to members of the public without regard to official status. (11) Payments received under a defined benefit pension plan qualified under Internal Revenue Code Section 401(a). (See 26 U.S.C.A. §401.) (12) Proceeds from the sale of securities registered with the Securities and Exchange Commission of the United States government or from the sale of commodities futures registered with the Commodity Futures Trading Commission of the United States government if the filer sells the securities or the commodities futures on a stock or commodities exchange and does not know or have reason to k now the identity of the purchaser.
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Resolution No. 2024-37
5 APPENDIX A
DESIGNATED EMPLOYEES DISCLOSURE CATEGORIES
Assistant Engineer 1
Assistant Planner 1
Assistant City Manager 1, 2
Assistant to the City Manager 1
Associate Engineer 1
Associate Planner 1
Building Official 1, 2
City Clerk 1, 2
City Engineer/Public Works Director 1, 2
Community Development Director 1, 2
Community Relations Manager 1
Deputy City Manager 1, 2
Finance Director 1, 2
Finance Supervisor 1
Human Resources & Risk Manager 1
Information Systems Analyst 1
Information Systems Director 1, 2
Maintenance Superintendent 1
Maintenance Supervisor 1
Management Analyst 1
Network/Systems Administrator 1
Parks & Recreation Commission 1
Parks and Recreation Director 1, 2
Permit Services Coordinator 1
Planning Manager 1
Principal Management Analyst 1
Public Information Coordinator 1
Public Information Manager 1
Public Works Inspector 1
Public Works Manager/Assistant City Engineer 1
Recreation Services Manager 1
Recreation Services Superintendent 1
Recreation Supervisor 1
Senior Accountant 1
Senior Civil Engineer 1
Senior Management Analyst 1
Senior Planner 1
Traffic & Transportation Commission 1
• NOTE: City Council, City Manager, City Attorney, Treasurer and Planning Commissioners are required to submit disclosure statements pursuant to State law (California Government Code Sections 87200, et. seq.), not this Code.
5.4.a
Packet Pg. 61
Agenda #: 5.5
Meeting Date: September 17, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CITYWIDE ACCESS CONTROL SYSTEM PURCHASE INCLUDING CONFIGURATION AND INSTALLATION SERVICES.
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
A. Appropriate a transfer in the amount of $53,580 from the General Fund to the Equipment Maintenance and Replacement Fund (Fund 503); and B. Approve and authorize the City Manager to sign a Public Works Agreement with Western Audio Visual for the purchase of a Verkada Access Control System with configuration and installation services in the not-to-exceed amount of $48,580.40, plus a contingency amount of $4,999.60 for Contract Change Orders to be approved by the City Manager for a total authorization amount of $53,580.
FINANCIAL IMPACT:
This project was not included in the FY 2024/2025 budget. Therefore, it is recommended that funds be appropriated and transferred from the General Fund available fund balance to the Equipment Maintenance and Replacement Fund (Fund 503) to cover the cost of the project. Upon appropriation, the total authorization would be $53,580 ($48.580.40 contract amount plus a $4,999.60 contingency).
BACKGROUND:
The existing Sielox access control system at City Hall and the Diamond Bar Center is utilized by all departments to facilitate badge access to the building based on time of access, security rights and individual doors. Currently, the operations server and main controllers for them are no longer serviceable by Sielox which means any outage will result in complete failure of the badge system. Thus, the City Hall and Diamond Bar Center Access Control system has reached the end of its life.
5.5 Packet Pg. 62
In addition, to provide greater facility security, it is recommended that the access control system be expanded to other city facilities, including Heritage Park, Pantera Park and Sycamore Canyon Park. The expanded system would be to give staff the ability to grant and revoke access to multiple City facilities in real time and would provide tracking of ingress badge swipes at all facilities mentioned above. The addition of new facilities and new construction makes this a “public works project” instead of just an equipment maintenance replacement project.
DISCUSSION:
The proposed replacement system is the Verkada Access Control System (“Verkada”), which features a combination of software and hardware that will allow staff to control physical access to multiple city facilities from a central system via card readers issued to authorized City users. Verkada allows staff to set access rights to individual doors based on a multitude of factors such as time of day, physical location, job duties and security group and provides ingress, denied access, and time of access reports narrowed down to individual doors or users. The Access Control Replacement and Expansion project is to be administered through the Information Systems Department with support from the Public Works Department.
ANALYSIS:
Consistent with the purchasing ordinance, the City publicly solicited bids. Eleven prospective bidders attended the mandatory site walk to review the RFP and visit all City facilities where the Access control system will be installed. A total of seven (7) bids were received, including:
Bidder Bid Amount
Western Audio Visual $48,580.40
Next Venture, Inc. $64,322.61
AM-Tec Total Security Inc. $85,993.70
HQE Systems, Inc. $86,119.55
Vector Resources, Inc. $100,354.81
A3 Communications, Inc.,
dba Blue Violet Networks
$103,421.65
Amperage Security Inc $126,919.00
Upon review of all bid responses, staff determined that Western Audio Visual is the most responsible bidder. The bid response from Western Audio Visual has been reviewed by staff for pricing and compliance, finding that the bid is competitively priced, and meets all requirements of the RFP and the City’s purchasing policy. The bid amount includes the first year of licensing, service and support for the Verkada Access Control System. The annual total for licensing service and support from Western Audio Visual is proposed to be $9,997 per year for years 2-6.
LEGAL REVIEW:
The City Attorney has reviewed and approved the Agreement as to form.
5.5 Packet Pg. 63
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.5.a Western Audio Visual Agreement
2. 5.5.b WAV Access Control Proposal
5.5 Packet Pg. 64
1363002.1 1
PUBLIC WORKS AGREEMENT
(Uniform Cost Accounting Contract-DBMC Chapter 3.25)
The following agreement ("Agreement") is made and entered into, in duplicate, as of the date executed by the City Manager and attested to by the City Clerk, by and between Western Audio Visual & Security a California S-corporation; hereinafter referred to as the "Contractor" and the City of Diamond Bar, California, hereinafter referred to as "City."
WHEREAS, City received Contractor’s bid on June 27, 2024; and WHEREAS, City accepted the bid of Contractor under its Uniform Public Construction Cost Accounting Ordinance, Diamond Bar Municipal Code Chapter 3.25 (“UPCCA Ordinance”); and
WHEREAS, the UPCCA Ordinance authorizes the City Manager to execute written contracts with the Contractor for furnishing labor, equipment and material for the Access Control System Replacement and Expansion Project in the City.
NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed:
1. GENERAL SCOPE OF WORK: Contractor shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the Access Control System Replacement and Expansion Project in the City (the “Work”). The Work to be performed in accordance with the bid dated June 24, 2024 (the “Plans”) on file with the City and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City’s Project Manager, who is Alfredo Estevez, Systems Administrator, (909) 839-7083.
2. INCORPORATED DOCUMENTS TO BE CONSIDERED
COMPLEMENTARY/PRIORITY OF DOCUMENTS: The Plans are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Plans, Contractor’s bid dated June 27, 2024] (“Contractor’s Bid”) together with this Agreement shall constitute the entire agreement between the parties. This Agreement is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the Contractor whether set out specifically in this Agreement or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this Agreement, the following order of precedence shall apply: (1) this Agreement; (2) the Plans; and (3) Contractor's Bid (collectively, the “Contract Documents”).
3. COMPENSATION: Contractor agrees to receive and accept the prices set forth in its Contractor’s Bid as full compensation for furnishing all materials, performing all Work, and fulfilling all obligations hereunder. Said compensation in the amount of Forty-Eight Thousand five hundred eighty dollars and forty cents ($48,580.40) shall cover all expenses, losses, damages, and consequences arising out of the nature of the Work during its progress or prior to its acceptance, including those for well and faithfully completing the Work and the whole thereof in the manner and time specified in the Contract Documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the Work,
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suspension or discontinuance of the Work, and all other unknowns or risks of any description connected with the Work. Final payment to Contractor shall be withheld for at least 30 days after the time in which Contractor has verified, to the City's satisfaction, that it has submitted all information to the Department of Industrial Relations required by Labor Code §1773.3.
4. RESERVED
5. INSURANCE: Contractor shall not commence work under this Agreement until it has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the Contractor allow any sub-contractor to commence work on his sub-contract until all insurance required of the sub-contractor has been obtained.
The Contractor shall take out and maintain at all times during the life of this contract the following policies of insurance:
a. Workers' Compensation Insurance: Before beginning work, the Contractor shall furnish to the City a certificate of insurance as proof that he has taken out full workers' compensation insurance for all persons whom he may employ directly or through sub-contractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract.
In accordance with the provisions of Section 3700 of the California Labor Code, every Contractor shall secure the payment of compensation to his employees. The Contractor, prior to commencing work, shall sign and file with the City a certification as follows:
"I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract."
b. For all operations of the Contractor or any sub-contractor in performing the work provided for herein, insurance with the following minimum limits and coverage:
1) General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile - $2,000,000 per accident for bodily injury and property damage.
3) Employer's Liability - $1,000,000 per accident for bodily injury or disease.
c. Each such policy of insurance provided for in paragraph b. shall:
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1) Be issued by an insurance company approved in writing by City, which is authorized to do business in the State of California.
2) Name as additional insured the City of Diamond Bar, its officers, agents and employees, and any other parties
specified in the bid documents to be so included;
3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under the policy;
4) Contain a clause substantially in the following words:
"It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage."
5) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insured in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of Contractor or any subcontractor in performing the work provided for herein; 6) Otherwise be in form satisfactory to the City.
d. The Contractor shall, prior to performing any work under this Agreement, deliver to the City Manager or his designee the original policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager or his designee a certificate of the insurance company, showing the issuance of such insurance, and the additional insured and other provisions required herein.
6. PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21810 Copley Drive, Diamond Bar, California, and are available to any interested party on request. Contractor shall cause a copy of such determinations to be posted at the job site.
Contractor shall forfeit, as penalty to City, not more than two hundred dollars ($200.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any sub-contractor under him.
Contractor and any of its sub-contractors must be registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5, which precludes the
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award of a contract for a public work on any public works project awarded after April 1, 2015 to a person not registered. This Agreement is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
7. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the performance of the work.
Contractor is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeship trade on such contracts and if other Contractors on the public works site are making such contributions.
Contractor and any sub-contractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.
8. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this Agreement, and the Contractor and any sub-contractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended.
Contractor shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub-contractor under him, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code.
9. TRAVEL AND SUBSISTENCE PAY: Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8.
10. CONTRACTOR'S LIABILITY: The City and its officers, agents and employees ("Indemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workers or employees of Contractor, of its sub-contractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work.
Contractor shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever.
Contractor will indemnify Indemnities against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of Contractor, its agents, employees, sub5.5.a Packet Pg. 68
1363002.1 5
contractors or invitees provided for herein, whether or not there is concurrent passive negligence on the part of City. In connection therewith:
a. Contractor will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees, expert fees and costs incurred in connection therewith.
b. Contractor will promptly pay any judgment rendered against Contractor or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of Contractor hereunder, and Contractor agrees to save and hold the Indemnitees harmless therefrom.
Contractor's obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this Agreement, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City.
So much of the money due to Contractor under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid.
It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law.
This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees.
Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Contractor regardless of any prior, concurrent, or subsequent passive negligence by the Indemnitees.
11. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of the race, color, sex, mental disability, physical disability, religion or other reason set forth in Government Code § 12940 of such person.
Contractor agrees to post in conspicuous places available to employees and applications, a notice setting forth provisions of this non-discrimination clause. A violation of this section exposes the Contractor to the penalties provided for in Labor Code Section 1735.
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12. RESERVED
13. PRESENTATION OF CLAIMS: Any claim, as that term is defined in Public Contract Code §9204, shall be submitted in accordance with Section 9204 and shall contain a sufficient description of the claim, the basis therefore and documentation in support of the claim. The claim shall be processed as more fully set forth in the Plans and Specifications.
14. TERMINATION: This Agreement may be terminated by the City for any reason upon the giving of a written "Notice of Termination" to Contractor at least thirty (30) days prior to the date of termination specified in the notice. Upon receipt of such notice, Contractor shall immediately cease work, unless otherwise directed by the Notice of Termination. In the event of such termination, Contractor shall be paid for services satisfactorily rendered and expenses reasonably and necessarily incurred prior to the effective date of termination, unless the Notice of Termination is issued for cause, in which event the City may withhold any disputed compensation. Contractor shall not be entitled to any claim for lost profits.
State of California
Contractor’s License No. ________________________
Contractor’s Business Phone:
Contractor’s emergency phone which can be reached at any time:
IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures.
[Full Name of Contractor]
By: ______________________________________
Title: _____Account Executive____________________________ Date: 8/23/2024
By:
Title:
Date:
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1363002.1 7
CITY OF DIAMOND BAR, CALIFORNIA
By:_____________________________________
Daniel Fox, CITY MANAGER
__________________________
Date
ATTEST:
By: _____________________________________
[Name], CITY CLERK
__________________________
Date
APPROVED AS TO FORM:
_____________________________________
David DeBerry, CITY ATTORNEY
_____________________________
Date
*NOTE: If Contractor is a corporation, the City requires the following signature(s):
-- The Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR
-- The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City.
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Client
Project Name
Project Contact
Representative Contact
Mobile Address
Office City, State, Zip
Email Phone
Date
Email
Room Room Qty Equipment Shipping Sales Tax Labor Maintenance Bond Cost Per Room TOTAL Heritage Park 1 $ 2,347.65 $ 60.00 $ 228.73 $ 2,263.00 $ 4,899.38 City Hall 1 $ 18,080.00 $ 424.00 $ 1,757.88 $ 3,045.00 $ 23,306.88 Diamond Bar Center 1 $ 1,932.00 $ 400.00 $ 221.54 $ 1,269.00 $ 3,822.54 Sycamore Canyon Park 1 $ 3,522.75 $ 89.00 $ 343.12 $ 3,534.00 $ 7,488.87 Pantera Park 1 $ 5,024.75 $ 112.00 $ 487.99 $ 3,438.00 $ 9,062.74 $ 48,580.40
$ 30,907.15 $ 1,085.00 $ 3,039.25 $ - $ 13,549.00
MONITORING & MAINTENANCE LEVEL Annual Rate
$ 119,964.00
NOTES:
Billing Terms:
Date
Billing Inquiries:
property of Western Security.
Western Security | 1592 North Batavia Street, Suite 2, Orange, CA 92867 | P 714 637 7272 PROJECT TOTAL: $48,580.40
- The Annual Licensing and Premier Service cost is included in the base proposal for year one. After year one, the licensing and service rate will be due annually for a term of 5 years & the rate will not increase during that term (Unless additional cameras and/or equipment is added to the scope) 100% Equipment Upon Order, Progress Billing for Labor
Client Authorized Signature Printed Name & Title
- YEAR 1 Data Plan for the cellular communicator is included in price 6/24/2024
[email protected]
Security System Investment Summary
Base Project Total
CLOUD LICENSING / PREMIER SERVICE X $ 9,997.00
[email protected] (909) 839-7083
City of Diamond Bar
Access Control Physical Installation (City Hall & Diamond Bar Center) John Ward
714.402.2117
(714) 693-7800
Alfredo Estevez
Diamond Bar, CA 91765
21810 Copley Dr,
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Representative John Ward
Mobile 714.402.2117
Office (714) 693-7800
Email [email protected]
Revision A
Item Quantity Manufacturer Model Description Unit Price Ext Price 1 Verkada AC62-HW Verkada AC62 16 Door Controller $ 4,255.00 $ 4,255.00 1 Verkada AC41-HW Verkada AC41 4 Door Controller $ 887.00 $ 887.00 1 Verkada ACC-BAT-4AH Verkada 4AH Backup Battery for AC41, AX11, and BP41 $ 103.00 $ 103.00 1 Verkada ACC-BAT-18AH Verkada 18AH Backup Battery for AC62 $ 562.00 $ 562.00 3 Altronix AL600ULACM Electric Lock Power Supply, 8 Locks $ 141.00 $ 423.00 19 EXISTING EXISTING Use Client provided card readers currently installed (EXISTING) 19 Verkada LI-AC-1Y Verkada 1-Year Door License $ 200.00 $ 3,800.00 1 ICC H2-107BP481 48-Port Blank Patch Panel, HD Style, 2U RMS $ 39.00 $ 39.00 2 Verkada AC41-HW Verkada AC41 4 Door Controller $ 887.00 $ 1,774.00 2 Verkada ACC-BAT-4AH Verkada 4AH Backup Battery for AC41, AX11, and BP41 $ 104.00 $ 208.00 1 Altronix AL600ULACM Electric Lock Power Supply, 8 Locks $ 141.00 $ 141.00 9 Verkada LI-AC-1Y Verkada 1-Year Door License $ 200.00 $ 1,800.00 9 Existing Existing Will use existing client provided card readers currently installed (EXISTING) 2 HID Fargo YMCKOK Fargo YMCKOK Color Ribbon For DTC4250e & DTC4000 Printers - 45110 $ 106.00 $ 212.00 1 HID Fargo DTC4250E HID FARGO DTC4250E Dual-Sided ID Card Printer $ 3,567.00 $ 3,567.00 1 HID Fargo FX-056399 HID FARGO Cleaning Kit $ 84.00 $ 84.00 OFE
It is assumed that all card readers are existing and the cabling is in proper working condition. If it is determined that they are not in proper working conditon there may be a change to the scope upon written aproval
Additional HID cards are not included but can be provided seperately $ 17,855.00
$ 225.00
$ 225.00
$ 1,015.00
$ 2,030.00
$ 3,045.00
Total Equipment $ 18,080.00
Total Labor $ 3,045.00
Equipment and Labor Subtotal $ 21,125.00
Total Shipping $ 424.00
Additional Shipping for Overnight or Large Items $ -
Subtotal $ 21,549.00
Sales Tax 9.50% $ 1,757.88
Bond (if required) $ -
$ 23,306.88
NOTES:
Installation & Testing
Miscellaneous Materials Sub-Total
System Programming
Miscellaneous Materials
Installation Hardware & Accessories
Integration Labor
City Hall Equipment Sub-Total:
City of Diamond Bar
Access Control Physical Installation (City Hall & Diamond Bar Center) City Hall
Typical of 1 - Proposal Includes 1
City Hall 1st Floor - Access Control
City Hall 2nd Floor - Access Control
Assumptions / Exclusions
City Hall - Card Printer
Integration Labor Sub-Total
City Hall Totals
City Hall Total
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Representative John Ward
Mobile 714.402.2117
Office (714) 693-7800
Email [email protected]
Revision A
Item Quantity Manufacturer Model Description Unit Price Ext Price 1 Verkada AC41-HW Verkada AC41 4 Door Controller $ 887.00 $ 887.00 1 Verkada ACC-BAT-4AH Verkada 4AH Backup Battery for AC41, AX11, and BP41 $ 104.00 $ 104.00 1 Altronix AL600ULACM Electric Lock Power Supply, 8 Locks $ 141.00 $ 141.00 3 Verkada LI-AC-1Y Verkada 1-Year Door License $ 200.00 $ 600.00 3 Existing EXISTNG Will use existing client provided card readers currently installed (EXISTING) OFE All existing card readers & CAT6 cable is assumed to be existing and in proper working condition. If additionational CAT6 cable is needed, it will be in addition to this scope $ 1,732.00
$ 200.00
$ 200.00
$ 254.00
$ 1,015.00
$ 1,269.00
Total Equipment $ 1,932.00
Total Labor $ 1,269.00
Equipment and Labor Subtotal $ 3,201.00
Total Shipping $ 400.00
Additional Shipping for Overnight or Large Items $ -
Subtotal $ 3,601.00
Sales Tax 9.50% $ 221.54
Bond (if required) $ -
$ 3,822.54
NOTES:
System Programming
Miscellaneous Materials
Installation Hardware & Accessories
Installation & Testing
Integration Labor Sub-Total
Diamond Bar Center Totals
Integration Labor
Diamond Bar Center Equipment Sub-Total:
City of Diamond Bar
Access Control Physical Installation (City Hall & Diamond Bar Center) Diamond Bar Center
Typical of 1 - Proposal Includes 1
Diamond Bar Center - Access Control
Assumptions/Exclusions
Miscellaneous Materials Sub-Total
Diamond Bar Center Total
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Representative John Ward
Mobile 714.402.2117
Office (714) 693-7800
Email [email protected]
Revision A
Item Quantity Manufacturer Model Description Unit Price Ext Price 1 Verkada AC12-HW Verkada AC12 1 Door Controller $ 562.00 $ 562.00 1 Verkada ACC-BAT-4AH Verkada 4AH Backup Battery for AC41, AX11, and BP41 $ 104.00 $ 104.00 1 Altronix AL400ULACM Access Power Controller with Power Supply Charger BC400 Enclosure $ 141.00 $ 141.00 1 Verkada LI-AC-1Y Verkada 1-Year Door License $ 200.00 $ 200.00 1 Verkada AD33-HW Verkada AD33 Multi-format Card Reader $ 281.00 $ 281.00
0.15 Genesis WG-31961001 Access Control Cable $ 1,131.00 $ 169.65 1 Western Western Electrifed Locking Hardware $ 740.00 $ 740.00 $ 2,197.65
$ 150.00
$ 150.00
$ 740.00
$ 508.00
$ 1,015.00
$ 2,263.00
Total Equipment $ 2,347.65
Total Labor $ 2,263.00
Equipment and Labor Subtotal $ 4,610.65
Total Shipping $ 60.00
Additional Shipping for Overnight or Large Items $ -
Subtotal $ 4,670.65
Sales Tax 9.50% $ 228.73
Bond (if required) $ -
$ 4,899.38
Integration Labor Sub-Total
Heritage Park Totals
Heritage Park Total
Installation & Testing
System Programming
Heritage Park Equipment Sub-Total:
Miscellaneous Materials
Installation Hardware & Accessories
Miscellaneous Materials Sub-Total
Integration Labor
Installation of Electrified Locking Hardware
Heritage Park- Access Control
Heritage Park - Electrified Locking Hardware
City of Diamond Bar
Access Control Physical Installation (City Hall & Diamond Bar Center) Heritage Park
Typical of 1 - Proposal Includes 1
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Representative John Ward
Mobile 714.402.2117
Office (714) 693-7800
Email [email protected]
Revision A
Item Quantity Manufacturer Model Description Unit Price Ext Price 1 Verkada AC41-HW Verkada AC41 4 Door Controller $ 887.00 $ 887.00 1 Verkada ACC-BAT-4AH Verkada 4AH Backup Battery for AC41, AX11, and BP41 $ 104.00 $ 104.00 1 Altronix AL400ULACM Access Power Controller with Power Supply Charger BC400 Enclosure $ 141.00 $ 141.00 2 Verkada LI-AC-1Y Verkada 1-Year Door License $ 200.00 $ 400.00 2 Verkada AD33-HW Verkada AD33 Multi-format Card Reader $ 281.00 $ 562.00
0.25 Genesis WG-31961001 Access Control Cable $ 1,131.00 $ 282.75 2 Western Western Electrified Locking Hardware $ 498.00 $ 996.00 $ 3,372.75
$ 150.00
$ 150.00
$ 996.00
$ 508.00
$ 2,030.00
$ 3,534.00
Total Equipment $ 3,522.75
Total Labor $ 3,534.00
Equipment and Labor Subtotal $ 7,056.75
Total Shipping $ 89.00
Additional Shipping for Overnight or Large Items $ -
Subtotal $ 7,145.75
Sales Tax 9.50% $ 343.12
Bond (if required) $ -
$ 7,488.87
NOTES:
Installation & Testing
Miscellaneous Materials Sub-Total
Installation of Electrified Locking Hardware
System Programming
Miscellaneous Materials
Installation Hardware & Accessories
Integration Labor
Sycamore Canyon Park Equipment Sub-Total:
City of Diamond Bar
Access Control Physical Installation (City Hall & Diamond Bar Center) Sycamore Canyon Park
Typical of 1 - Proposal Includes 1
Sycamore Park- Access Control
Sycamore Park - Electrified Locking Hardwre
Integration Labor Sub-Total
Sycamore Canyon Park Totals
Sycamore Canyon Park Total
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Representative John Ward
Mobile 714.402.2117
Office (714) 693-7800
Email [email protected]
Revision A
Item Quantity Manufacturer Model Description Unit Price Ext Price 1 Verkada AC41-HW Verkada AC41 4 Door Controller $ 887.00 $ 1,396.00 1 Verkada ACC-BAT-4AH Verkada 4AH Backup Battery for AC41, AX11, and BP41 $ 104.00 $ 104.00 1 Altronix AL600ULACM Electric Lock Power Supply, 8 Locks $ 141.00 $ 141.00 2 Verkada LI-AC-1Y Verkada 1-Year Door License $ 200.00 $ 400.00 2 Verkada AD33-HW Verkada AD33 Multi-format Card Reader $ 281.00 $ 562.00
0.25 Genesis WG-31961001 Access Control Cable $ 1,131.00 $ 282.75 2 Western Western Electrified Locking Hardware $ 450.00 $ 900.00 1 Verkada GC31-HW-NA Verkada GC31 Cellular Gateway, Indoor, North America Type B Plug $ 722.00 $ 722.00 1 Verkada LIC-GC-1Y Verkada 1-Year Cellular Gateway License, Unlimited Data for Verkada Non-Video Devices $ 245.00 $ 245.00 1 Verkada ACC-ADAP-54V-NA Verkada AC/DC Power Adapter for GC Series, 54V, Indoor, North America Type B Plug $ 72.00 $ 72.00 It is assumed that that there is an accessable pathway to run cable to the access control panel $ 4,824.75
$ 200.00
$ 200.00
$ 900.00
$ 1,015.00
$ 1,523.00
$ 3,438.00
Total Equipment $ 5,024.75
Total Labor $ 3,438.00
Equipment and Labor Subtotal $ 8,462.75
Total Shipping $ 112.00
Additional Shipping for Overnight or Large Items $ -
Subtotal $ 8,574.75
Sales Tax 9.50% $ 487.99
Bond (if required) $ -
$ 9,062.74
NOTES:
Installation & Testing
Miscellaneous Materials Sub-Total
Installation of Electrified Locking Hardware
System Programming
Miscellaneous Materials
Installation Hardware & Accessories
Integration Labor
Pantera Park Equipment Sub-Total:
City of Diamond Bar
Access Control Physical Installation (City Hall & Diamond Bar Center) Pantera Park
Typical of 1 - Proposal Includes 1
Pantera Park- Access Control
Sycamore Park - Electrified Locking Hardware
Sycamore Park - Cellular Communicator
Exclusions/Assumptions
Integration Labor Sub-Total
Pantera Park Totals
Pantera Park Total
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Agenda #: 5.6
Meeting Date: September 17, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CITYWIDE DESKTOP COMPUTER REPLACEMENT PURCHASE.
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
A. Approve and authorize the City Manager to issue a Purchase Order to GovConnection, Inc. for the purchase of 127 Computers and Accessories in the notto-exceed amount of $365,667.96; and B. Authorize the Purchasing Manager to dispose of the replaced surplus computers to another public agency, special district or not for profit organization to the extent possible, or per City surplus policy.
FINANCIAL IMPACT:
Sufficient funds were included in the FY 24/25 budget for this expenditure available in the Equipment Maintenance and Replacement Fund (Fund 503).
BACKGROUND:
The daily operations of the City rely heavily upon the use of desktop computers to create, process and store digital information and provide service to our constituents.
The City of Diamond Bar has one hundred and twenty-seven (127) computers deployed throughout the City at City Hall, Diamond Bar Center and Heritage Park, all of which are over 5 years old and no longer supported by the vendor. The machines have reached the end of their useful life and have been scheduled for replacement. The vast majority of users will get one of the 118 standard mini computers with dual monitors. A small group of users who require significantly more computing power will get one of higherpowered 7 workstations. Users requiring the use of exclusive and specialized video editing and creative software will be provided one of two Apple iMac computers.
With the exception of the two Apple iMac computers mentioned above, Hewlett Packard
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(HP) computers were selected by staff because the City has utilized HP computers for almost two decades, finding them to be competitively priced and reliable with excellent support.
DISCUSSION:
As required by the City’s purchasing ordinance, the City solicited bids through the PlanetBids website for the 127 computers with a 5-year warranty and accessories.
Twenty vendors registered for the bid however only one vendor submitted a bid:
Bidder Bid Amount
GovConnection, Inc. $365,667.96
Staff has reviewed the bid for pricing and compliance finding that the bid from GovConnection, Inc. is competitively priced, and meets the requirements of the City’s purchasing Ordinance. Therefore, it is recommended that the City Council approve the purchase in the amount of $365,667.96 to purchase the one hundred twenty-seven (127) new computers and accessories for the City.
Once the existing computers are replaced, they will be declared surplus property.
Diamond Bar Municipal Code Section 3.24.120 provides that surplus property may be disposed of by the Purchasing Manager (City Manager) by Trade-In, Sale or Auction.
Upon approval by the City Council, surplus property may also be offered to another public agency, special district such as a school district or library, or not for profit organization. This option has been used in the past for surplus computer equipment and electronics. Therefore, it is also recommended that the City Council authorize the disposal of surplus property to public agencies or not for profit organizations to the extent possible. In addition, the hard drives will be removed and destroyed from all PC’s prior to being disposed to ensure data security.
PREPARED BY:
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REVIEWED BY:
Attachments:
1. 5.6.a Computer Quote from GovConnection
5.6 Packet Pg. 80
Account Executive: Di De Stefano
Phone:
Fax:
Email: [email protected] Date: 8/22/2024
Valid Through: 9/21/2024
Account #: S03134
Customer Contact: Alfredo Estevez Phone: (909) 839-7083 Email: [email protected] Fax: (909) 861-3117
DELIVERY FOB SHIP VIA SHIP WEIGHT TERMS CONTRACT ID#
Destination Small Pkg Ground Service Level 4,854.00 lbs Net 30 * Line # Qty Item # Mfg. Part # Description Mfg. Price Ext 1 118
CTO HP Elite Mini 800 G9 R -Base Unit
65W RCTO
25611979.01
25611979.01 $ 1,445.00 $ 170,510.00
2 118 41480127 U18HJE
5 Year Active Care Next Business Day
Onsite w / Drive Retention
HPI PSG-Services
HPI PSG-Services $ 130.00 $ 15,340.00
3 118 41335602 AAA-03509
Govt. MPSA Office Professional Plus 2021
License Only Per Device Level D
Microsoft MPSA
Microsoft MPSA $ 440.00 $ 51,920.00
4 118 17495521 G1V61AA
Integrated Work Center for Desktop Mini,
Thin Client
HPI Accessories
HPI Accessories $ 140.00 $ 16,520.00
5 236 Fee: 15 State Environmental Fee $ 5.00 $ 1,180.00 5 236 41605115 6N6E9AA#ABA 23.8" E24 G5 Full HD LED-LCD Monitor HPI Desktop Displays
HPI Desktop
Displays $ 197.00 $ 46,492.00
6 118 41518030 32C42AT Z G3 Conference Sound Bar speaker HPI Workstation Accessories
HPI Workstation
Accessories $ 71.00 $ 8,378.00
Subtotal $ 310,340.00
Fee $ 0.00
Shipping and
Handling $ 0.00
Tax $ 22,980.50
Total $ 333,320.50
US
(909) 839-7000 (909) 839-7058
5-30 Days A/R/O
Important Notice: --- THIS QUOTATION IS SUBJECT TO THE FOLLOWING Terms of Sale: All purchases from GovConnection, Inc. are subject to the Company's Standard Terms of Sale, which describe important legal rights and obligations. You may review the Company's Standard Terms of Sale on the Company's website: www.govconnection.com, or you may request a copy via fax, e-mail, or mail by calling your account representative. The only exception to this policy is if your order is being placed under any one of our many national, state, educational or cooperative Agreements, in which case the Terms and Conditions of your Purchase Order are already pre-negotiated and stated in that Agreement. No other Terms and Conditions shall apply and any other terms and conditions referenced or appearing in your Purchase Order are considered null and void. Due to the industry-wide constraints and fluctuations, we reserve the right to change pricing at any time. Please refer to our Quote Number in your order.
SALES QUOTE
GovConnection, Inc. # 25611560.04
732 Milford Road PLEASE REFER TO THE ABOVE
Merrimack, NH 03054 QUOTE # WHEN ORDERING
CITY OF DIAMOND BAR, CA
US
21810 EAST COPLEY DR
QUOTE PROVIDED TO: SHIP TO:
AB#: 8369465 AB#: 8369468
CITY OF DIAMOND BAR CA
ACCOUNTS PAYABLE KEN DESFORGES
21810 COPLEY DRIVE
DIAMOND BAR, CA 91765 DIAMOND BAR, CA 91765
5.6.a
Packet Pg. 81
Item # Description Notes
CTO HP Elite Mini 800 G9 R -Base Unit
65W RCTO
HP Elite Mini 800 G9
HP Elite Mini 800 G9 R -Base Unit 65W RCTO
Electronic TCO Certified labeling
ENERGY STAR Certified
Windows 11 Pro 64
Corporate-Ready Image
OS Localization US
Intel Core i7-13700 2.10G 30MB 16 cores 65W CPU
32GB (2x16GB) DDR5 4800 SODIMM Memory
1TB PCIe-4x4 2280 NVMe TLC Solid State Drive
DM No SATA HDD Bracket G6
HP USB 320K Keyboard
HP Black 125 Wired Mouse
120 Watt Smart PFC Slim Straight AC Adapter
2x Type-A USB 3.1 Gen1
HP Elite 800 Desktop Mini Country Kit
C5 Conventional 1.8m Sticker Power Cord
1/1/1 (material/labor/onsite) DM Warranty
Single Unit (Desktop Mini) Packaging
2x Type-A USB 2.0 IO 2
1/1/1 DM Label US
Intel Core i7 vPro Enterprise Raptor Lake Label
Product Notes for Quote# 25611560.04
5.6.a
Packet Pg. 82
ORDERING INFORMATION
GovConnection, Inc. DBA Connection
Please contact your account manager with any questions.
Ordering Address
GovConnection, Inc.
732 Milford Road
Merrimack, NH 03054
Remittance Address
GovConnection, Inc.
Box 536477
Pittsburgh, PA 15253-5906
Please reference the Contract # on all purchase orders.
TERMS & CONDITIONS
Payment Terms: NET 30 (subject to approved credit)
FOB Point: DESTINATION (within Continental US)
Maximum Order Limitation: NONE
FEIN: 52-1837891
DUNS Number: 80-967-8782
Cage Code: OGTJ3
Business Size: LARGE
Erate Spin Number: 143026005
WARRANTY: Manufacturer’s Standard Commercial Warranty
NOTE: It is the end user's responsibility to review, understand and agree to the terms of any End User License Agreement (EULA).
Important Notice: --- THIS QUOTATION IS SUBJECT TO THE FOLLOWING Terms of Sale: All purchases from GovConnection, Inc. are subject to the Company’s Standard Terms of Sale, which describe important legal rights and obligations. You may review the Company’s Standard Terms of Sale on the Company’s website: www.govconnection.com or you may request a copy via fax, e-mail, or mail by calling your account representative. The only exception to this policy is if your order is being placed under any one of our many national, state, educational or cooperative Agreements, in which case the Terms and Conditions of your Purchase Order are already prenegotiated and stated in that Agreement. No other Terms and Conditions shall apply and any other terms and conditions referenced or appearing in your Purchase Order are considered null and void. Due to the industry-wide constraints and fluctuations, we reserve the right to change pricing at any time. Please refer to our Quote Number in your order.
If you require a hard copy invoice for your credit card order, please visit the link below and click on the Proof of Purchase/Invoice link on the left side of the page to print one:https://www.govconnection.com/web/Shopping/ProofOfPurchase.htm Please forward your Contract or Purchase Order to:
[email protected]
QUESTIONS: Call 800-800-0019
FAX: 603.683.0374
5.6.a
Packet Pg. 83
Account Executive: Di De Stefano
Phone:
Fax:
Email: [email protected] Date: 8/22/2024
Valid Through: 9/21/2024
Account #: S03134
Customer Contact: Alfredo Estevez Phone: (909) 839-7083 Email: [email protected] Fax: (909) 861-3117
DELIVERY FOB SHIP VIA SHIP WEIGHT TERMS CONTRACT ID#
Destination Small Pkg Ground Service Level 810.00 lbs Net 30 * Line # Qty Item # Mfg. Part # Description Mfg. Price Ext 1 7 41482231 4Y0H6AV
CTO Z2 Tower Base Unit G9 450W
RCTO
HPI CTO
HPI CTO $ 1,837.50 $ 12,862.50
2 7 41504418 4Q531AV CTO Windows 11 Pro 64
HPI CTO HPI CTO $ - $ -
3 7 17495521 G1V61AA
Integrated Work Center for Desktop Mini,
Thin Client
HPI Accessories
HPI Accessories $ - $ -
4 7 37647027 4YQ39AV#ABA CTO OS Localization U.S. -ENG
HPI CTO HPI CTO $ - $ -
5 7 41772207 4Q551AV
CTO 32GB PC5-38400 288-pin DDR5
SDRAM UDIMM Kit
HPI CTO
HPI CTO $ - $ -
6 7 37335082 2PA20AV CTO miniDP-to-DP Adapter
HPI CTO HPI CTO $ - $ -
7 7 41480542 4Q481AV CTO Operating System Load to M.2
HPI CTO HPI CTO $ - $ -
8 7 41685822 4Q4A2AV
CTO 1TB Z Turbo PCIe-4x4 TLC M.2
2280 2nd Solid State Drive
HPI CTO
HPI CTO $ - $ -
9 7 41595495 4Q4B9AV#ABA CTO HP 125 BLK Wired Keyboard
HPI CTO HPI CTO $ - $ -
10 7 41602339 4Q517AV CTO HP Black 125 Wired Mouse
HPI CTO HPI CTO $ - $ -
11 7 41495654 4Q527AV CTO 9.5mm SuperMulti DVDRW Drive
HPI CTO HPI CTO $ - $ -
12 7 41480548 4Q4C1AV#ABA CTO Z2 G9 TWR Country Kit
HPI CTO HPI CTO $ - $ -
13 7 41480550 4Q515AV CTO Single Unit (Tower) Z2 Packaging HPI CTO HPI CTO $ - $ -
14 7 41380389 289D0AV CTO No Load Flex Port
HPI CTO HPI CTO $ - $ -
15 7 41480547 4Q568AV#ABA
CTO C13 1.83m Sticker Conventional
Desktop Power Cord
HPI CTO
HPI CTO $ - $ -
16 7 41480550 4Q515AV CTO Single Unit (Tower) Z2 Packaging HPI CTO HPI CTO $ - $ -
US
(909) 839-7000 (909) 839-7058
5-30 Days A/R/O
Important Notice: --- THIS QUOTATION IS SUBJECT TO THE FOLLOWING Terms of Sale: All purchases from GovConnection, Inc. are subject to the Company's Standard Terms of Sale, which describe important legal rights and obligations. You may review the Company's Standard Terms of Sale on the Company's website: www.govconnection.com, or you may request a copy via fax, e-mail, or mail by calling your account representative. The only exception to this policy is if your order is being placed under any one of our many national, state, educational or cooperative Agreements, in which case the Terms and Conditions of your Purchase Order are already pre-negotiated and stated in that Agreement. No other Terms and Conditions shall apply and any other terms and conditions referenced or appearing in your Purchase Order are considered null and void. Due to the industry-wide constraints and fluctuations, we reserve the right to change pricing at any time. Please refer to our Quote Number in your order.
SALES QUOTE
GovConnection, Inc. # 25671395.01
732 Milford Road PLEASE REFER TO THE ABOVE
Merrimack, NH 03054 QUOTE # WHEN ORDERING
CITY OF DIAMOND BAR, CA
US
21810 EAST COPLEY DR
QUOTE PROVIDED TO: SHIP TO:
AB#: 8369465 AB#: 8369468
CITY OF DIAMOND BAR CA
ACCOUNTS PAYABLE KEN DESFORGES
21810 COPLEY DRIVE
DIAMOND BAR, CA 91765 DIAMOND BAR, CA 91765
5.6.a
Packet Pg. 84
Account Executive: Di De Stefano
Phone:
Fax:
Email: [email protected] Date: 8/22/2024
Valid Through: 9/21/2024
Account #: S03134
Customer Contact: Alfredo Estevez Phone: (909) 839-7083 Email: [email protected] Fax: (909) 861-3117
DELIVERY FOB SHIP VIA SHIP WEIGHT TERMS CONTRACT ID#
Destination Small Pkg Ground Service Level 810.00 lbs Net 30 * Line # Qty Item # Mfg. Part # Description Mfg. Price Ext US
(909) 839-7000 (909) 839-7058
5-30 Days A/R/O
Important Notice: --- THIS QUOTATION IS SUBJECT TO THE FOLLOWING Terms of Sale: All purchases from GovConnection, Inc. are subject to the Company's Standard Terms of Sale, which describe important legal rights and obligations. You may review the Company's Standard Terms of Sale on the Company's website: www.govconnection.com, or you may request a copy via fax, e-mail, or mail by calling your account representative. The only exception to this policy is if your order is being placed under any one of our many national, state, educational or cooperative Agreements, in which case the Terms and Conditions of your Purchase Order are already pre-negotiated and stated in that Agreement. No other Terms and Conditions shall apply and any other terms and conditions referenced or appearing in your Purchase Order are considered null and void. Due to the industry-wide constraints and fluctuations, we reserve the right to change pricing at any time. Please refer to our Quote Number in your order.
SALES QUOTE
GovConnection, Inc. # 25671395.01
732 Milford Road PLEASE REFER TO THE ABOVE
Merrimack, NH 03054 QUOTE # WHEN ORDERING
CITY OF DIAMOND BAR, CA
US
21810 EAST COPLEY DR
QUOTE PROVIDED TO: SHIP TO:
AB#: 8369465 AB#: 8369468
CITY OF DIAMOND BAR CA
ACCOUNTS PAYABLE KEN DESFORGES
21810 COPLEY DRIVE
DIAMOND BAR, CA 91765 DIAMOND BAR, CA 91765
17 7 41797701 9F2G5AV
CTO Intel Core i7-14700 vPro Enterprise
5.40G 33 MB 20 cores 65W CPU
HPI CTO
HPI CTO $ - $ -
18 7 41797702 9T1L8AV
CTO Intel Core i7 vPro Enterprise Raptor
Lake Label
HPI CTO
HPI CTO $ - $ -
19 7 41480127 U18HJE
5 Year Active Care Next Business Day
Onsite w / Drive Retention
HPI PSG-Services
HPI PSG-Services $ 150.00 $ 1,050.00
20 7 41335602 AAA-03509
Govt. MPSA Office Professional Plus 2021
License Only Per Device Level D
Microsoft MPSA
Microsoft MPSA $ 450.00 $ 3,150.00
21 14 Fee: 15 State Environmental Fee $ 5.00 $ 70.00
21 14 41638653 6N4D6AA#ABA
31.5" E32k G5 4K LED-LCD USB-C
Monitor
HPI Desktop Displays
HPI Desktop
Displays $ 470.00 $ 6,580.00
22 7 9980287 980-000382 Z313 Speaker System
Logitech Logitech $ 58.00 $ 406.00
Subtotal $ 24,118.50
Fee $ 0.00
Shipping and
Handling $ 0.00
Tax $ 1,885.61
Total $ 26,004.11
5.6.a
Packet Pg. 85
ORDERING INFORMATION
GovConnection, Inc. DBA Connection
Please contact your account manager with any questions.
Ordering Address
GovConnection, Inc.
732 Milford Road
Merrimack, NH 03054
Remittance Address
GovConnection, Inc.
Box 536477
Pittsburgh, PA 15253-5906
Please reference the Contract # on all purchase orders.
TERMS & CONDITIONS
Payment Terms: NET 30 (subject to approved credit)
FOB Point: DESTINATION (within Continental US)
Maximum Order Limitation: NONE
FEIN: 52-1837891
DUNS Number: 80-967-8782
Cage Code: OGTJ3
Business Size: LARGE
Erate Spin Number: 143026005
WARRANTY: Manufacturer’s Standard Commercial Warranty
NOTE: It is the end user's responsibility to review, understand and agree to the terms of any End User License Agreement (EULA).
Important Notice: --- THIS QUOTATION IS SUBJECT TO THE FOLLOWING Terms of Sale: All purchases from GovConnection, Inc. are subject to the Company’s Standard Terms of Sale, which describe important legal rights and obligations. You may review the Company’s Standard Terms of Sale on the Company’s website: www.govconnection.com or you may request a copy via fax, e-mail, or mail by calling your account representative. The only exception to this policy is if your order is being placed under any one of our many national, state, educational or cooperative Agreements, in which case the Terms and Conditions of your Purchase Order are already prenegotiated and stated in that Agreement. No other Terms and Conditions shall apply and any other terms and conditions referenced or appearing in your Purchase Order are considered null and void. Due to the industry-wide constraints and fluctuations, we reserve the right to change pricing at any time. Please refer to our Quote Number in your order.
If you require a hard copy invoice for your credit card order, please visit the link below and click on the Proof of Purchase/Invoice link on the left side of the page to print one:https://www.govconnection.com/web/Shopping/ProofOfPurchase.htm Please forward your Contract or Purchase Order to:
[email protected]
QUESTIONS: Call 800-800-0019
FAX: 603.683.0374
5.6.a
Packet Pg. 86
Account Executive: Di De Stefano
Phone:
Fax:
Email: [email protected] Date: 8/22/2024
Valid Through: 9/21/2024
Account #: S03134
Customer Contact: Alfredo Estevez Phone: (909) 839-7083 Email: [email protected] Fax: (909) 861-3117
DELIVERY FOB SHIP VIA SHIP WEIGHT TERMS CONTRACT ID#
Destination Small Pkg Ground Service Level 50.00 lbs Net 30 * Line # Qty Item # Mfg. Part # Description Mfg. Price Ext 1 2 41784451 Z19L-2002270675
CTO IMAC 24 M3 8C / 10C 24GB 2TB
Magic Mouse + Magic TrackPad TID
Numeric KeyPad GE Blue
Apple Computer Cto
Apple Computer
Cto $ 2,765.00 $ 5,530.00
1 2 Fee: 15 State Environmental Fee $ 5.00 $ 10.00
2 2 41733495 SLA62LL/A 3 Year AppleCare+ for iMac (M3)
Applecare Auto/services
Applecare
Auto/services $ 139.00 $ 278.00
Subtotal $ 5,818.00
Fee $ 0.00
Shipping and
Handling $ 0.00
Tax $ 525.35
Total $ 6,343.35
US
(909) 839-7000 (909) 839-7058
5-30 Days A/R/O
Important Notice: --- THIS QUOTATION IS SUBJECT TO THE FOLLOWING Terms of Sale: All purchases from GovConnection, Inc. are subject to the Company's Standard Terms of Sale, which describe important legal rights and obligations. You may review the Company's Standard Terms of Sale on the Company's website: www.govconnection.com, or you may request a copy via fax, e-mail, or mail by calling your account representative. The only exception to this policy is if your order is being placed under any one of our many national, state, educational or cooperative Agreements, in which case the Terms and Conditions of your Purchase Order are already pre-negotiated and stated in that Agreement. No other Terms and Conditions shall apply and any other terms and conditions referenced or appearing in your Purchase Order are considered null and void. Due to the industry-wide constraints and fluctuations, we reserve the right to change pricing at any time. Please refer to our Quote Number in your order.
SALES QUOTE
GovConnection, Inc. # 25648826.02
732 Milford Road PLEASE REFER TO THE ABOVE
Merrimack, NH 03054 QUOTE # WHEN ORDERING
CITY OF DIAMOND BAR, CA
US
21810 EAST COPLEY DR
QUOTE PROVIDED TO: SHIP TO:
AB#: 8369465 AB#: 8369468
CITY OF DIAMOND BAR CA
ACCOUNTS PAYABLE KEN DESFORGES
21810 COPLEY DRIVE
DIAMOND BAR, CA 91765 DIAMOND BAR, CA 91765
5.6.a
Packet Pg. 87
ORDERING INFORMATION
GovConnection, Inc. DBA Connection
Please contact your account manager with any questions.
Ordering Address
GovConnection, Inc.
732 Milford Road
Merrimack, NH 03054
Remittance Address
GovConnection, Inc.
Box 536477
Pittsburgh, PA 15253-5906
Please reference the Contract # on all purchase orders.
TERMS & CONDITIONS
Payment Terms: NET 30 (subject to approved credit)
FOB Point: DESTINATION (within Continental US)
Maximum Order Limitation: NONE
FEIN: 52-1837891
DUNS Number: 80-967-8782
Cage Code: OGTJ3
Business Size: LARGE
Erate Spin Number: 143026005
WARRANTY: Manufacturer’s Standard Commercial Warranty
NOTE: It is the end user's responsibility to review, understand and agree to the terms of any End User License Agreement (EULA).
Important Notice: --- THIS QUOTATION IS SUBJECT TO THE FOLLOWING Terms of Sale: All purchases from GovConnection, Inc. are subject to the Company’s Standard Terms of Sale, which describe important legal rights and obligations. You may review the Company’s Standard Terms of Sale on the Company’s website: www.govconnection.com or you may request a copy via fax, e-mail, or mail by calling your account representative. The only exception to this policy is if your order is being placed under any one of our many national, state, educational or cooperative Agreements, in which case the Terms and Conditions of your Purchase Order are already prenegotiated and stated in that Agreement. No other Terms and Conditions shall apply and any other terms and conditions referenced or appearing in your Purchase Order are considered null and void. Due to the industry-wide constraints and fluctuations, we reserve the right to change pricing at any time. Please refer to our Quote Number in your order.
If you require a hard copy invoice for your credit card order, please visit the link below and click on the Proof of Purchase/Invoice link on the left side of the page to print one:https://www.govconnection.com/web/Shopping/ProofOfPurchase.htm Please forward your Contract or Purchase Order to:
[email protected]
QUESTIONS: Call 800-800-0019
FAX: 603.683.0374
5.6.a
Packet Pg. 88
Agenda #: 5.7
Meeting Date: September 17, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: SAFE, CLEAN WATER MUNICIPAL PROGRAM, MEASURE W FUND TRANSFER AGREEMENT THROUGH FY2027/28 BETWEEN THE LOS
ANGELES COUNTY FLOOD CONTROL DISTRICT AND THE CITY OF
DIAMOND BAR.
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve, and authorize the City Manager to sign, the Safe, Clean Water Program - Municipal Program Transfer Agreement No. 2024MP22 with the Los Angeles County Flood Control District.
FINANCIAL IMPACT:
The Safe, Clean Water Municipal Program provides the City of Diamond Bar with approximately $840,000 each fiscal year in local returns to be transferred to the Measure W Fund (201). The actual revenue amount varies depending on several factors, including the number of assessable parcels, property tax exemptions, appeals, and credits. The City’s FY 2024/25 includes an estimated revenue of $838,000 from Measure W. The City can carry over uncommitted Measure W Funds for a maximum of five (5) fiscal years.
BACKGROUND/ANALYSIS:
In 2018, The electorate within the Los Angeles County Flood Control District voted to create the Safe, Clean Water Program (SCWP). This Program is funded by a parcel tax, known as Measure W, and the revenue generated is used for stormwater initiatives that improve water quality, increase water supply, and provide community benefits.
As a member of the Municipal Program, the City is entitled to 40% of its contribution to the SCWP, which will generate approximately $840,000 in local returns each fiscal year.
5.7 Packet Pg. 89
Chapters 16 and 18 of the Los Angeles County Flood Control District Code provide more information about the City’s obligations to comply with the Municipal Fund Transfer Agreement and the Safe, Clean Water Program Ordinance. These measures include the preparation of an annual plan, filing of an annual expenditure report, and submission of a triennial fund audit; all subject to the Flood Control District’s review and approval.
Since FY2020-21, the City regularly expends its share of Measure W Funds on various activities, programs, and projects, such as:
• Compliance with the National Pollution Discharge Elimination System (NPDES) Municipal Storm Sewer System (MS4) Permit;
• Mitigation monitoring for discharges to the Lower San Gabriel River, including the auxiliary costs for the watershed management group and equipment; • Community outreach and internal training opportunities for City staff; • Contract services for right-of-way cleanup and trash removal; • Maintenance of public storm drains and City-owned LID BMP facilities; and • Capital Improvement Program (CIP) projects that are compliant with the SCWP Guidelines:
o Flapjack Drive Groundwater Drainage Improvements,
o Canyon Loop Trail,
o Copley Drive & Moonlake Street Groundwater Drainage Improvements, o Cold Spring Lane Groundwater Drainage Improvements Project, o Grand Avenue Median Nose Drainage Improvements Project, Consistent with the FY2024/25 City Budget, the Measure W Annual Plan for FY2024/25 includes funding for new Capital Improvement Program (CIP) Projects, such as:
• Diamond Bar Boulevard Complete Streets Project;
• Citywide Catch Basin Retrofit Project for Trash Amendments Compliance; and, • Steep Canyon Road Erosion Control and Sedimentation Prevention Project.
The multi-year agreement through FY2027/28 between the City and the County is required to implement the fund transfer. The County will disburse the City’s FY2024/25 Municipal Program funds within 45 days after the execution of the attached Transfer Agreement (Attachment 1) by the Flood Control District.
LEGAL REVIEW:
The City Attorney has reviewed and approved the Agreement as to form.
PREPARED BY:
5.7 Packet Pg. 90
REVIEWED BY:
Attachments:
1. 5.7.a SCWP Fund Transfer Agreement No. 2024MP22
5.7 Packet Pg. 91
Municipal Program
Agreement No. 2024MP22
TRANSFER AGREEMENT BETWEEN
THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT
AND THE CITY OF DIAMOND BAR
AGREEMENT NO. 2024MP22
SAFE, CLEAN WATER PROGRAM – MUNICIPAL PROGRAM
This Transfer Agreement, hereinafter referred to as “Agreement,” is entered into as of September 17, 2024, by and between the Los Angeles County Flood Control District, hereinafter referred to as "District," and the City of Diamond Bar, hereinafter referred to as "Municipality."
WHEREAS, District, pursuant to the Los Angeles Region Safe, Clean Water (SCW) Program ordinance (Chapter 16 of the Los Angeles County Flood Control District Code) and the SCW Program Implementation Ordinance (Chapter 18 of the Los Angeles County Flood Control District Code), administers the SCW Program for the purpose of funding Projects and Programs to increase stormwater and urban runoff capture and reduce stormwater and urban runoff pollution in the District;
WHEREAS, pursuant to Section 16.04.A.2. of the Los Angeles County Flood Control District Code, forty percent (40%) of annual SCW Program tax revenues shall be allocated to Municipalities within the District, in the same proportion as the amount of revenues collected within each Municipality, to be expended by those cities within the cities' respective jurisdictions and by the County within the unincorporated areas that are within the boundaries of the District, for the implementation, operation and maintenance, and administration of Projects and Programs, in accordance with the criteria and procedures established in this Chapters 16 and 18 of the Los Angeles County Flood Control District Code;
WHEREAS, pursuant to Section 16.05.A.1. of the Los Angeles County Flood Control District Code, prior to their receipt of SCW Program funds, Municipalities must enter into an agreement with the District to transfer SCW Program funds; WHEREAS, the County of Los Angeles Board of Supervisors has approved a standard template Agreement, as required by and in accordance with Section 18.09 of the Los Angeles County Flood Control District Code, for the transfer of SCW Program funds to Municipalities.
NOW, THEREFORE, in consideration of the promises, mutual representations, covenants and agreements in this Agreement, the District and the Municipality, each binding itself, its successors and assigns, do mutually promise, covenant, and agree as follows:
I. DEFINITIONS
The definitions set forth in Sections 16.03 and 18.02 of the Los Angeles County Flood Control District Code shall apply to this Agreement. In addition, the following definitions shall also apply:
5.7.a
Packet Pg. 92
Municipal Program
Agreement No. 2024MP22
“Agreement” means this Transfer Agreement, including all exhibits and attachments hereto.
“Annual Plan” means the plan referred to in Section 18.09.B.5 of the Code that includes the contents specified in Exhibit A.
"Code" means the Los Angeles County Flood Control District Code. “Days” means calendar days unless otherwise expressly indicated. “Fiscal Year” means the period of twelve (12) months terminating on June 30 of any year. “Safe Clean Water (SCW) Program Payment” means the Municipality's annual allocation of SCW Program funds as described in Section 16.04.A.2. of the Code disbursed by the District to the Municipality.
“Year” means calendar year unless otherwise expressly indicated.
II. PARTY CONTACTS
The District and the Municipality designate the following individuals as the primary points of contact and communication regarding the Municipal Program and the administration and implementation of this Agreement.
Los Angeles County Flood Control District Municipality: City of Diamond Bar Name:
(Program Manager)
Name: Nicholas Delgado
(Municipal Contact)
Address: Address: 21810 Copley Drive
Diamond Bar, CA 91765
Phone: Phone: (909) 839-7043
Email: Email: [email protected]
Either party to this Agreement may change the individual identified as the primary point of contact above by providing written notice of the change to the other party.
III. EXHIBITS INCORPORATED BY REFERENCE
The following exhibits to this Agreement, including any amendments and supplements hereto, are hereby incorporated herein and made a part of this Agreement:
EXHIBIT A – ANNUAL PLAN CONTENTS
EXHIBIT B – GENERAL TERMS AND CONDITIONS
EXHIBIT C – NATURE-BASED SOLUTIONS (Best Management Practices) EXHIBIT D – OPERATIONS AND MAINTENANCE GUIDANCE DOCUMENT
5.7.a
Packet Pg. 93
Municipal Program
Agreement No. 2024MP22
IV. MUNICIPAL PROGRAM IMPLEMENTATION
A. The Municipality shall annually prepare and submit to the District, an Annual Plan.
The Annual Plan shall be submitted not later than 90-days prior to the start of the Fiscal Year for which the Plan is prepared.
B. The Municipality shall utilize the SCW Program Payments in compliance with Chapters 16 and 18 of the Code.
C. The Municipality shall comply with the terms and conditions in Exhibits B, C, and D, of this Agreement, and all applicable provisions of Chapters 16 and 18 of the Code, specifically including, without limitation, Section 18.06.
V. SCW PROGRAM PAYMENTS TO MUNICIPALITIES
A. SCW Program Payments will generally be available for disbursement by December 31, provided a duly executed transfer agreement is in effect and subject to the Municipality's compliance with the conditions described in paragraph B, below; however the District may, in its discretion, change the date and number of the actual disbursements for any Fiscal Year based on the amount and timing of revenues actually collected by the District.
B. The District shall disburse the Municipality's SCW Program Payment upon satisfaction of the following conditions: (1) the District has received the Annual Progress/Expenditure Report required pursuant to Section 18.06.D of the Code; (2) the District has received Municipality's Annual Plan for that Fiscal Year, and (3) the Municipality has complied with the audit requirements of Section B-6 of Exhibit B.
C. Notwithstanding any other provision of this Agreement, no disbursement shall be made at any time or in any manner that is in violation of or in conflict with federal, state, County laws, policies, or regulations.
D. All disbursements shall be subject to and be made in accordance with the terms and conditions in this Agreement and Chapters 16 and 18 of the Code.
VI. Term of Agreement
This Agreement shall expire at the end of the 2027-28 Fiscal Year. The parties shall thereafter enter into a new agreement based on the most recent standard template agreement approved by the Board.
VII. Execution of Agreement
This Agreement may be executed simultaneously or in any number of counterparts, including both counterparts that are executed manually on paper and counterparts that are in the form of electronic records and are executed electronically, whether digital or
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encrypted, each of which shall be deemed an original and together shall constitute one and the same instrument.
The District and the Municipality hereby agree to regard facsimile/electronic representations of original signatures of authorized officers of each party, when appearing in appropriate places on this Agreement and on any addenda or amendments thereto, delivered or sent via facsimile or electronic mail or other electronic means, as legally sufficient evidence that such original signatures have been affixed to this Agreement and any addenda or amendments thereto such that the parties need not follow up facsimile/electronic transmissions of such documents with subsequent (nonfacsimile/electronic) transmission of “original” versions of such documents.
Further, the District and the Municipality: (i) agree that an electronic signature of any party may be used to authenticate this Agreement or any addenda or amendment thereto, and if used, will have the same force and effect as a manual signature; (ii) acknowledge that if an electronic signature is used, the other party will rely on such signature as binding the party using such signature, and (iii) hereby waive any defenses to the enforcement of the terms of this agreement based on the foregoing forms of signature.
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IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
CITY OF DIAMOND BAR:
By: ____________________________________
Name: Daniel Fox
Title: City Manager
Date: __________________________________
LOS ANGELES COUNTY FLOOD
CONTROL DISTRICT:
By: ____________________________________
Name:
Title:
Date: __________________________________
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EXHIBIT A – ANNUAL PLAN CONTENTS
A-1. Description of all projects anticipated to be funded using the SCW Program Payment.
Include a discussion of how the projects will result in the achievement of one or more SCW Program Goals, including quantitative targets and corresponding metrics for subsequent reporting of all applicable parameters.
A-2. Description of all programs anticipated to be funded using the SCW Program Payment. Include a discussion of how the programs will result in the achievement of one or more SCW Program Goals; including quantitative targets and corresponding metrics for subsequent reporting of all applicable parameters.
A-3. Description of all operation and maintenance activities anticipated to be funded using the SCW Program Payment. Include a discussion of how those activities will result in the achievement of one or more SCW Program Goals. Additional operation and maintenance activities, even if funded by other sources, should be referenced to provide an overview of anticipated overall project approach.
A-4. Description of the stakeholder and community outreach/engagement activities anticipated to be funded with the SCW Program Payment, including discussion of how local NGOs or CBOs will be involved, if applicable, and if not, why. Additional outreach/engagement activities, even if funded by other sources, should be referenced to provide an overview of anticipated overall project approach.
A-5. Description of post-construction monitoring for projects completed using the SCW Program Payment. Additional post-construction monitoring activities, even if funded by other sources, should be referenced to provide an overview of anticipated overall project approach.
A-6. Provide the status of any projects that have been awarded (or are seeking award of) Institute for Sustainable Infrastructure (ISI) verification, if applicable.
A-7. Provide the budget for the activities described in provisions A1 through A-5 SCW Program Payment.
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EXHIBIT B – GENERAL TERMS AND CONDITIONS
B-1. Accounting and Deposit of Funding Disbursement
1. SCW Program Payments distributed to the Municipality shall be held in a separate interest-bearing account and shall not be combined with other funds. Interest earned from each account shall be used by the Municipality only for eligible expenditures consistent with the requirements of the SCW Program.
2. The Municipality shall not be entitled to interest earned on undisbursed SCW Program Payments; interest earned prior to disbursement is property of the District.
3. The Municipality shall operate in accordance with Generally Accepted Accounting Principles (GAAP).
4. The Municipality shall be strictly accountable for all funds, receipts, and disbursements for their SCW Program Payment.
B-2. Acknowledgement of Credit and Signage
The Municipality shall include appropriate acknowledgement of credit to the District’s Safe, Clean Water Program for its support when promoting activities funded with SCW Program funds or using any data and/or information developed SCW Program funds.
When the SCW Program Payment is used, in whole or in part, for construction of an infrastructure Project, signage shall be posted in a prominent location at Project site(s) or at the Municipality’s headquarters and shall include the Safe, Clean Water Program color logo and the following disclosure statement: “Funding for this project has been provided in full or in part from the Los Angeles County Flood Control District’s Safe, Clean Water Program.” At a minimum the sign shall be 2’ x 3’ in size. The Municipality shall also include in each of its contracts for work under this Agreement a provision that incorporates the requirements stated within this paragraph.
When the SCW Program Payment is used, in whole or in part, for a scientific study, the Municipality shall include the following statement in the study report: “Funding for this study has been provided in full or in part from the Los Angeles County Flood Control District’s Safe, Clean Water Program.” The Municipality shall also include in each of its contracts for work under this Agreement a provision that incorporates the requirements stated within this paragraph.
B-3. Acquisition of Real Property - Covenant
Any real property acquired in whole or in part with SCW Program funds shall be used for Projects and Programs that are consistent with the SCW Program Goals and with the provisions of Chapter 16 and 18 of the Code.
Any Municipality that acquires the fee title to real property using, in whole or in part, SCW
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Program funds shall record a document in the office of the Registrar-Recorder/County Clerk containing a covenant not to sell or otherwise convey the real property without the prior express written consent of the District, which consent shall not be unreasonably withheld.
B-4. Amendment
Except as provided in Section II of the Agreement, no amendment or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties. No oral or written understanding or agreement not incorporated in this Agreement is binding on any of the parties.
B-5. Assignment
The Municipality shall not assign this Agreement.
B-6. Audit and Recordkeeping
1. The Municipality shall retain for a period of seven (7) years, all records necessary in accordance with Generally Accepted Accounting Principles to determine the amounts expended, and eligibility of Projects implemented using SCW Program Payments. The Municipality, upon demand by authorized representatives of the District, shall make such records available for examination and review or audit by the District or its authorized representatives. Records shall include accounting records, written policies and procedures, contract files, original estimates, correspondence, change order files, including documentation covering negotiated settlements, invoices, and any other supporting evidence deemed necessary to substantiate charges related to SCW Program Payments and expenditures.
2. The Municipality is responsible for obtaining an independent audit to determine compliance with the terms and conditions of this Agreement and all requirements applicable to the Municipality contained in chapters 16 and 18 of the Code.
Municipality shall obtain an independent audit of their SCW Program Payments every three (3) years. Audits shall be funded with Municipal Program funds.
3. Municipality shall file a copy of all audit reports by the ninth (9th) month from the end of each three (3) year period to detail the preceding three (3) years of expenditures. Audit reports shall be posted on the District’s publicly accessible website. Due date example below:
Every Third Fiscal Year
Fiscal Year Audit Begins Audit Report Due to District
2023-24 7/1/2027 No later than 3/31/2028
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4. Upon reasonable advanced request, the Municipality shall permit the Chief Engineer to examine the infrastructure Projects using SCW Program Payments.
The Municipality shall permit the authorized District representative, including the Auditor-Controller, to examine, review, audit, and transcribe any and all audit reports, other reports, books, accounts, papers, maps, and other records that relate to the SCW Program Payments. Examination activities are considered District administration of the SCW Program.
5. Expenditures determined by an audit to be in violation of any provision of Chapters 16 or 18 of the Code, or of this Agreement, shall be subject to the enforcement and remedy provisions of Section 18.14 of the Code.
B-7. Availability of Funds
District’s obligation to disburse the SCW Program Payment is contingent upon the availability of sufficient funds to permit the disbursements provided for herein. If sufficient funds are not available for any reason including, but not limited to, failure to fund allocations necessary for disbursement of the SCW Program Payment, the District shall not be obligated to make any disbursements to the Municipality under this Agreement.
This provision shall be construed as a condition precedent to the obligation of the District to make any disbursements under this Agreement. Nothing in this Agreement shall be construed to provide the Municipality with a right of priority for disbursement over any other Municipality. If any disbursements due to the Municipality under this Agreement are deferred because sufficient funds are unavailable, it is the intention of the District that such disbursement will be made to the Municipality when sufficient funds do become available, but this intention is not binding. If this Agreement’s funding for any Fiscal Year is reduced or deleted by order of the Board, the District shall have the option to either cancel this Agreement with no liability occurring to the District or offer an amendment to the Municipality to reflect the reduced amount.
B-8. Choice of Law
The laws of the State of California govern this Agreement.
B-9. Claims
Any claim of the Municipality is limited to the rights, remedies, and claims procedures provided to the Municipality under this Agreement. Municipal expenditures of a SCW Program Payment that involves the District shall utilize a separate and specific agreement to that Project that includes appropriate indemnification superseding that in this Agreement.
B-10. Compliance with SCW Program
The Municipality shall comply with and require its contractors and subcontractors to comply with all provisions of Chapters 16 and 18 of the Code.
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B-11. Compliance with Law, Regulations, etc.
The Municipality shall, at all times, comply with and require its contractors and subcontractors to comply with all applicable local, state and federal laws, rules, guidelines, regulations, and requirements.
B-12. Continuous Use of Municipal Projects; Lease or Disposal of Municipal Projects
The Municipality shall not abandon, substantially discontinue use of, lease, or dispose of all or a significant part or portion of any Project funded in whole or in part with SCW Program Payments during the useful life (defined as 30 years unless specified otherwise in annual plans and subsequent reports) of the Project without prior written approval of the District. Such approval may be conditioned as determined to be appropriate by the District, including a condition requiring repayment of a pro rata amount of the SCW Program Payments used to fund the Project together with interest on said amount accruing from the date of lease or disposal of the Project.
B-13. Disputes
Should a dispute arise between the parties, the party asserting the dispute will notify the other parties in writing of the dispute. The parties will then meet and confer within 21 calendar days of the notice in a good faith attempt to resolve the dispute.
If the matter has not been resolved through the process set forth in the preceding paragraph, any party may initiate mediation of the dispute. Mediation will be before a retired judge or mediation service mutually agreeable to the parties. All costs of the mediation, including mediator fees, will be paid one-half by the District and one-half by the Municipality. SCW Program Payments shall not be used to pay for any costs of the mediation.
The parties will attempt to resolve any dispute through the process set forth above before filing any action relating to the dispute in any court of law.
B-14. Final Inspection and Certification of Registered Professional Upon completion of the design phase and before construction of a project, the Municipality shall provide certification by a California Registered Professional (i.e., Professional Civil Engineer, Engineering Geologist) that the design has been completed.
Upon completion of the project, the Municipality shall provide for a final inspection and certification by a California Registered Professional (i.e., Professional Civil Engineer, Engineering Geologist), that the Project has been completed in accordance with submitted final plans and specifications and any modifications thereto and in accordance with this Agreement.
B-15. Force Majeure.
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In the event that Municipality is delayed or hindered from the performance of any act required hereunder by reason of strikes, lockouts, labor troubles, inability to procure materials not related to the price thereof, riots, insurrection, war, or other reasons of a like nature beyond the control of the Municipality, then performance of such acts shall be excused for the period of the delay, and the period for the performance of any such act shall be extended for a period equivalent to the period of such delay.
B-16. Funding Considerations and Exclusions
1. All expenditures of SCW Program Payments by Municipality must comply with the provisions of Chapters 16 and 18 of the Los Angeles County Flood Control District Code, including but not limited to the provisions regarding eligible expenditures contained in Section 16.05.A.2 and the provision regarding ineligible expenditures contained in Section 16.05.A.3.
2. SCW Program Payments shall not be used in connection with any Project implemented as an Enhanced Compliance Action ("ECA") and/or Supplemental Environmental Project ("SEP") as defined by State Water Resources Control Board Office of Enforcement written policies, or any other Project implemented pursuant to the settlement of an enforcement action or to offset monetary penalties imposed by the State Water Resources Control Board, a Regional Water Quality Control Board, or any other regulatory authority; provided, however, that SCW funds may be used for a Project implemented pursuant to a time schedule order ("TSO") issued by the Los Angeles Regional Water Quality Control Board if, at the time the TSO was issued, the Project was included in an approved watershed management program (including enhanced watershed management programs) developed pursuant to the MS4 Permit.
B-17. Indemnification
The Municipality shall indemnify, defend and hold harmless the District, the County of Los Angeles and their elected and appointed officials, agents, and employees from and against any and all liability and expense, including defense costs, legal fees, claims, actions, and causes of action for damages of any nature whatsoever, including but not limited to bodily injury, death, personal injury, or property damage, arising from or in conjunction with: (1) any Project or Program implemented by the Municipality, in whole or in part, with SCW Program Payments or (2) any breach of this Agreement by the Municipality.
B-18. Independent Actor
The Municipality, and its agents and employees, if any, in the performance of this Agreement, shall act in an independent capacity and not as officers, employees, or agents of the District.
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The Municipality shall not contract work with a contractor who is in a period of debarment from any agency within the District. (LACC Chapter 2.202) B-19. Integration
This is an integrated Agreement. This Agreement is intended to be a full and complete statement of the terms of the agreement between the District and Municipality, and expressly supersedes any and all prior oral or written agreements, covenants, representations and warranties, express or implied, concerning the subject matter of this Agreement.
B-20. Lapsed Funds
1. The Municipality shall be able to carry over uncommitted SCW Program Payments for up to five (5) years from the end of the fiscal year in which those funds are transferred from the District to the Municipality.
2. If the Municipality is unable to expend the SCW Program Payment within five (5) years from the end of the fiscal year in which those funds are transferred from the District to the Municipality, then lapsed funding procedures will apply. Lapsed funds are funds that were transferred to the Municipality but were not committed to eligible expenditures by the end of the fifth (5th) fiscal year after the fiscal year in which those funds were transferred from the District.
3. Lapsed funds shall be allocated by the Watershed Area Steering Committee of the respective Watershed Area to a new Project with benefit to that Municipality, if feasible in a reasonable time frame, or otherwise to the Watershed Area.
4. In the event that funds are to lapse, due to circumstances beyond the Municipality’s control, then the Municipality may request an extension of up to twelve (12) months in which to commit the funds to eligible expenditures. Extension Requests must contain sufficient justification and be submitted to the District in writing no later than three (3) months before the funds are to lapse.
5. The decision to grant an extension is at the sole discretion of the District.
6. Funds still uncommitted to eligible expenditures after an extension is granted will be subject to lapsed funding procedures without exception. Example below:
Fiscal Year
Transferred
Funds Lapse
After
Extension
Request Due
Commit By
2019-20 6/30/2025 No later than
3/31/2025
No later than
6/30/2026
B-21. Municipal Project Access
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Upon reasonable advance request, the Municipality shall ensure that the District or any authorized representative, will have safe and suitable access to the site of any Project implemented by the Municipality in whole or in part with SCW Program Payments at all reasonable times.
B-22. Non-Discrimination
The Municipality agrees to abide by all federal, state, and County laws, regulations, and policies regarding non-discrimination in employment and equal employment opportunity.
B-23. No Third-Party Rights
The parties to this Agreement do not create rights in, or grant remedies to, any third party as a beneficiary of this Agreement, or of any duty, covenant, obligation, or undertaking established herein
B-24. Notice
1. The Municipality shall notify the District in writing within five (5) working days of the occurrence of the following:
a. Bankruptcy, insolvency, receivership or similar event of the Municipality; or b. Actions taken pursuant to State law in anticipation of filing for bankruptcy.
2. The Municipality shall notify the District within ten (10) working days of any litigation pending or threatened against the Municipality regarding its continued existence, consideration of dissolution, or disincorporation.
3. The Municipality shall notify the District promptly of the following:
a. Any significant deviation from the submitted Annual Plan for the current Fiscal Year, including discussion of any major changes to the scope of funded projects or programs, noteworthy delays in implementation, reduction in benefits or community engagement, and/or modifications that change the SCW Program Goals intended to be accomplished.
b. Discovery of any potential archaeological or historical resource. Should a potential archaeological or historical resource be discovered during construction, the Municipality agrees that all work in the area of the find will cease until a qualified archaeologist has evaluated the situation and made recommendations regarding preservation of the resource, and the District has determined what actions should be taken to protect and preserve the resource.
The Municipality agrees to implement appropriate actions as directed by the District.
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c. Any public or media event publicizing the accomplishments and/or results of this Agreement and provide the opportunity for attendance and participation by District representatives with at least fourteen (14) days’ notice to the District.
B-25. Municipality’s Responsibility for Work
The Municipality shall be responsible for all work and for persons or entities engaged in work performed pursuant to this Agreement including, but not limited to, contractors, subcontractors, suppliers, and providers of services. The Municipality shall be responsible for responding to any and all disputes arising out of its contracts for work on the Project.
The District will not mediate disputes between the Municipality and any other entity concerning responsibility for performance of work.
B-26. Reporting
The Municipality shall be subject to and comply with all applicable requirements of the District regarding reporting requirements. Municipalities shall report available data through the SCW Reporting Module, once available.
1. Annual Progress/Expenditure Reports. The Municipality shall submit Annual Progress/Expenditure Reports, using a format provided by the District, within six (6) months following the end of the Fiscal Year to the District to detail the activities of the prior year. The Annual Progress/Expenditure Reports shall be posted on the District’s publicly accessible website and on the Municipality’s website. The Annual Progress/Expenditure Report shall include:
a. Amount of funds received;
b. Breakdown of how the SCW Program Payment has been expended; c. Documentation that the SCW Program Payment was used for eligible expenditures in accordance with Chapters 16 and 18 of the Code; d. Description of activities that have occurred, milestones achieved, and progress made to date, during the applicable reporting period including comparison to the Annual Plan and corresponding metrics; e. Discussion of any existing gaps between what was planned and what was achieved for the prior year, include any lessons learned; f. Description of the Water Quality Benefits, Water Supply Benefits, and Community Investment Benefits and a summary of how SCW Program Payments have been used to achieve SCW Program Goals for the prior year, including graphical representation of available data and specific metrics to demonstrate the benefits being achieved through the years’ investments.
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g. Discussion of alignment with other local, regional, and state efforts, resources, and plans, as applicable. This includes discussion of opportunities for addressing additional SCW Program Goals, leveraging SCW Program Goals, and increasing regional capacity to supplement the SCW Program.
h. Additional financial or Project-related information in connection with activity funded in whole or in part using SCW Program Payments as required by the District.
i. Certification from a California Registered Professional (Civil Engineer or Geologist, as appropriate), that projects implemented with SCW Program Payments were conducted in accordance with Chapters 16 and 18 of the Code.
j. Report on annual and total (since inception of program) benefits provided by programs and projects funded by SCW Program Payment. This includes comparisons to annual plans and alignment with corresponding specific quantitative targets and metrics (note that SCW Reporting Module will facilitate calculation of benefits and graphical representation of pertinent data):
i. Annual volume of stormwater captured and treated
ii. Annual volume of stormwater captured and reused
iii. Annual volume of stormwater captured and recharged to a managed aquifer
iv. Annual creation, enhancement, or restoration of Community Investment Benefits. If none, discuss considerations explored and reasons to not include.
v. Annual acreage increases in Nature-Based Solutions and claimed level of NBS (with matrix demonstrating determination of good, better, best, as outlined in Exhibit C). If none, discuss considerations explored and reasons to not include.
vi. Annual expenditures providing DAC Benefits. If none, discuss considerations explored and reasons to not include.
2. Documentation of the Community Outreach and Engagement utilized for and/or achieved with the SCW Program Payment described in the Annual Plan Exhibit A.
This information must be readily accessible to members of the public.
3. As Needed Information or Reports. The Municipality agrees to promptly provide such reports, data, and information as may be reasonably requested by the District including, but not limited to material necessary or appropriate for evaluation of the
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SCW Program or to fulfill any reporting requirements of the County, state or federal government.
B-27. Representations, Warranties, and Commitments
The Municipality represents, warrants, and commits as follows:
1. Authorization and Validity. The execution and delivery of this Agreement, including all incorporated documents, by the individual signing on behalf of Municipality, has been duly authorized by the governing body of Municipality, as applicable. This Agreement constitutes a valid and binding obligation of the Municipality, enforceable in accordance with its terms, except as such enforcement may be limited by law.
2. No Violations. The execution, delivery, and performance by the Municipality of this Agreement, including all incorporated documents, do not violate any provision of any law or regulation in effect as of the date set forth on the first page hereof, or result in any breach or default under any contract, obligation, indenture, or other instrument to which the Municipality is a party or by which the Municipality is bound as of the date set forth on the first page hereof.
3. No Litigation. There are no pending or, to the Municipality’s knowledge, threatened actions, claims, investigations, suits, or proceedings before any governmental authority, court, or administrative agency which affect the Municipality's ability to complete the Annual Plan.
4. Solvency. None of the transactions contemplated by this Agreement will be or have been made with an actual intent to hinder, delay, or defraud any present or future creditors of the Municipality. As of the date set forth on the first page hereof, the Municipality is solvent and will not be rendered insolvent by the transactions contemplated by this Agreement. The Municipality is able to pay its debts as they become due.
5. Legal Status and Eligibility. The Municipality is duly organized and existing and in good standing under the laws of the State of California. The Municipality shall at all times maintain its current legal existence and preserve and keep in full force and effect its legal rights and authority.
6. Good Standing. The Municipality must demonstrate it has not failed to comply with previous County and/or District audit disallowances within the preceding five years.
B-28. Travel
Any reimbursement for necessary ground transportation and lodging shall be at rates not to exceed those set by the California Department of Human Resources; per diem costs will not be eligible expenses. These rates may be found at
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http://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx. Reimbursement will be at the State travel amounts that are current as of the date costs are incurred by the Municipality. No travel outside the Los Angeles County Flood Control District region shall be reimbursed unless prior written authorization is obtained from the Program Manager.
B-29. Unenforceable Provision
In the event that any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable, the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.
B-30. Withholding of Disbursements and Material Violations Notwithstanding any other provision of this Agreement, the District may withhold all or any portion of the SCW Program Payment for any Fiscal Year in the event that:
1. The Municipality has violated any provision of this Agreement; or
2. The Municipality fails to maintain reasonable progress in achieving SCW Program Goals, following an opportunity to cure.
3. Failure to remain in Good Standing, described in Section B-26 of Exhibit B.
4. Failure to submit annual reports on meeting SCW Program Goals.
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EXHIBIT C – NATURE BASED SOLUTIONS (NBS) BEST MANAGEMENT
PRACTICES
Municipalities shall consider incorporation of Nature-based solutions (NBS) into their projects. NBS refers to the sustainable management and use of nature for undertaking socio-environmental challenges, including climate change, water security, water pollution, food security, human health, and disaster risk management. As this environmental management practice is increasingly incorporated into projects for the SCW Program, this guidance document may be expanded upon to further quantify NBS practices based on benefits derived from their incorporation on projects.
The SCW Program defines NBS as a Project that utilizes natural processes that slow, detain, infiltrate or filter Stormwater or Urban Runoff. These methods may include relying predominantly on soils and vegetation; increasing the permeability of Impermeable Areas; protecting undeveloped mountains and floodplains; creating and restoring riparian habitat and wetlands; creating rain gardens, bioswales, and parkway basins; enhancing soil through composting, mulching; and, planting trees and vegetation, with preference for native species. NBS may also be designed to provide additional benefits such as sequestering carbon, supporting biodiversity, providing shade, creating and enhancing parks and open space, and improving quality of life for surrounding communities. NBS include Projects that mimic natural processes, such as green streets, spreading grounds and planted areas with water storage capacity. NBS may capture stormwater to improve water quality, collect water for reuse or aquifer recharge, or to support vegetation growth utilizing natural processes.
Municipalities are to include in each Annual Progress/Expenditure Report whether and how their project achieves a good, better, or best for each of the 6 NBS methods in accordance with the guidance below. Additionally, Annual Progress/ Expenditure Reports should include discussion on any considerations taken to maximize the class within each method. If at least 3 methods score within a single class, the overall project can be characterized as that class. Municipalities must attach a copy of the matrix for each project BEST
BETTER
GOOD
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with the good, better, or best column indicated for each method, to facilitate District tracking of methods being utilized.
METHODS GOOD BETTER BEST
Vegetation/Green
Space
Use of
climateappropriate, ecofriendly vegetation
(groundcover, shrubs,
and trees) / green space
5%-15% covered by new
climate-appropriate
vegetation
Use of native,
climateappropriate, ecofriendly vegetation
(groundcover, shrubs,
and trees) / green space
16%-35% covered by
new native vegetation
Establishment of plant
communities with a
diversity of native
vegetation
(groundcover, shrubs,
and trees) / green space
that is both native and
climate-appropriate More
than 35% covered
by new native vegetation
Increase of
Permeability
Installation of vegetated
landscape – 25%-49%
paved area removed
Redesign of existing
impermeable surfaces
and/or installation of
permeable surfaces (e.g.
permeable pavement
and
infiltration trenches)
Installation of vegetated
landscape – 50%-74%
paved area removed
Improvements of soil
health (e.g., compaction
reduction)
Installation of vegetated
landscape – 75%-100%
paved area removed
Creation of
wellconnected and
selfsustained natural
landscapes with healthy
soils, permeable
surfaces, and
appropriate vegetation
Protection of
Undeveloped
Mountains &
Floodplains
●Preservation of native
vegetation
● Minimal negative
impact to existing
drainage system
●Preservation of native
vegetation
●Installation of new
feature(s) to improve
existing drainage
system
● Creation of open green
space
●Installation of features
to improve natural
hydrology
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Creation &
Restoration of
Riparian Habitat &
Wetlands
Partial restoration of
existing riparian habitat
and wetlands Planting
of climate appropriate
vegetation - between
11 and 20 different
climateappropriate or
native plant species
newly planted
No potable water used
to sustain the wetland
●Full restoration of
existing riparian habitat
and wetlands
●Planting of native
vegetation - between 21
and 40 different native
plant species newly
planted
No potable water used
to sustain the wetland
● Full restoration and
expansion of existing
riparian habitat and
wetlands
Planting of plant
communities with a
diversity of native
vegetation – between 41
and 50 different native
plant species newly
planted
No potable water used
to sustain the wetland
New Landscape
Elements
Elements designed to
capture runoff for other
simple usage (e.g. rain
gardens and cisterns),
capturing the 85th
percentile 24-hour storm
event for at least 50% of
the entire parcel
Elements that design to
capture/redirect runoff
and filter pollution (e.g.
bioswales and parkway
basins), capturing the
85th percentile 24-hour
storm event from the
entire parcel
Large sized elements
that capture and treat
runoff to supplement or
replace existing water
systems (e.g. wetlands,
daylighting streams,
groundwater infiltration,
floodplain reclamation),
capturing the 90th
percentile 24-hour storm
event from the entire
parcel and/or capturing
off-site runoff
Enhancement of Soil
Use of soil amendments
such as mulch and
compost to retain
moisture in the soil and
prevent erosion
Planting of new
climateappropriate
vegetation to enhance
soil organic matter
Use of soil amendments
such as mulch and
compost that are locally
generated to retain
moisture in the soil,
prevent erosion, and
support locally based
composting and other
soil enhancement
activities
Planting of new native,
climate-appropriate
vegetation to enhance
soil organic matter
Use of soil amendments
such as mulch and
compost that are locally
generated, especially
use of next-generation
design with regenerative
adsorbents (e.g.
woodchips, biochar) to
retain moisture in the
soil, prevent erosion, and
support on-site
composting and other
soil enhancement
activities
Planting of new native,
climate appropriate
vegetation to enhance
soil organic matter
5.7.a
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Municipal Program
Agreement No. 2024MP22
EXHIBIT D – OPERATIONS AND MAINTENANCE GUIDANCE DOCUMENT Municipalities shall operate and maintain infrastructure projects for the useful life of the project and are to consider using the following guidance for operations and maintenance for infrastructure projects. Operational maintenance is the care and upkeep of Projects that may require detailed technical knowledge of the Project’s function and design. Project specific operational and maintenance plans shall consider the activities listed below and set forth specific activities and frequencies (not limited to those below) as determined to be appropriate by the Municipalities and best practices, including stakeholder engagement as applicable. Operational maintenance is to be performed by the operator of the Project with a purpose to make the operator aware of the state of readiness of the Project to deliver stormwater and urban runoff benefits.
1. Litter Control
• Regular removal of litter, nonhazardous waste materials, and accumulated debris near planted areas, rock areas, decomposed granite areas, rest areas, fence perimeters, adjoining access roads and driveways, drains, pedestrian trails, viewing stations, shelter houses, and bicycle pathways. • Regular inspection and maintenance of pet waste stations • Maintaining trash receptacles
• Removal of trash, debris, and blockages from bioswales • Inspection and cleaning of trash booms
• Inspection of weir gates and stop logs to clean debris, as required.
2. Vegetation Maintenance
• Weed control o Recognition and removal of weeds, such as perennial weeds, morning glory, vinetype weeds, ragweed, and other underground spreading weeds.
o Avoiding activities that result in weed seed germination (e.g. frequent soil cultivation near trees or shrubs)
o Regular removal of weeds from landscape areas, including from berms, painted areas, rock areas, gravel areas, pavement cracks along access roads and driveways, drains, pedestrian trails, viewing stations, park shelters, and bicycle paths.
• Tree and shrubbery trimming and care o Removal of dead trees and elimination of diseased/damaged growth o Prevent encroachment of adjacent property and provide vertical clearance o Inspect for dead or diseased plants regularly
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Municipal Program
Agreement No. 2024MP22
• Wetland vegetation and landscape maintenance o Installation and maintenance of hydrophytic and emergent plants in perennially wet and seasonal, intermittent habitats. o Draining and drawdown of wetland and excessive bulrush removal o Weed and nuisance plant control o Removal of aquatic vegetation (e.g. algae and primrose) using appropriate watercraft and harvesting equipment
o Wildflower and meadow maintenance o Grass, sedge, and yarrow management o Removal of unwanted hydroseed
3. Wildlife Management
• Exotic species control
• Provide habitat management; promote growth of plants at appropriate densities and promote habitat structure for animal species • Protect sensitive animal species (e.g. protection during critical life stages including breeding and migration)
• Avoid disturbances to nesting birds
• Avoid spread of invasive aquatic species
4. Facility Inspection
• Inspect project sites for rodent and insect infestations on a regular basis • Inspect for and report graffiti in shelter houses, viewing stations, benches, paving surfaces, walls, fences, and educational and directional signs • Inspect facilities for hazardous conditions on roads and trails (e.g. access roads and trails, decomposed granite pathways, and maintenance roads) • Inspect shade structures for structural damage or defacement • Inspect hardscapes
• Inspect and maintain interpretive and informational signs • Inspect site furnishings (e.g. benches, hitching posts, bicycle racks) • Maintain deck areas (e.g. benches, signs, decking surfaces) • Visually inspect weirs and flap gates for damage; grease to prevent locking. • Inspect all structures after major storm events, periodically inspect every 3 months, and operate gates through full cycles to prevent them from locking up.
5. Irrigation System Management
• Ensuring automatic irrigation controllers are functioning properly and providing various plant species with proper amount of water. o Cycle controller(s) through each station manually and automatically to determine if all facets are functioning properly.
o Inspection should be performed at least monthly. o Recover, replace, or refasten displaced or damaged valve box covers. o Inspect and
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Municipal Program
Agreement No. 2024MP22
repair bubbler heads. o Repair and replace broken drip lines or emitters causing a loss of water (to prevent ponding and erosion). o Maintain drip system filters to prevent emitters from clogging.
Inspection and cleaning should occur at least monthly.
o Inspect and clean mainline filters, wye strainers, basket filters, and filters at backflow devices twice a year.
o Maintain and check function of the drip system.
• Keeping irrigation control boxes clear of vegetation
• Operating irrigation system to ensure it does not cause excessively wet, waterlogged areas, and slope failure
• Utilizing infrequent deep watering techniques to encourage deep rooting, drought tolerant plant characteristics to promote a self-sustaining, irrigation free landscape
• Determine watering schedules based on season, weather, variation in plant size, and plant varieties. At least four times a year (e.g. change of season), reschedule controller systems.
• Turn off irrigation systems at the controller at the beginning of the rainy season, or when the soil has a high enough moisture content. • Use moisture sensing devices to determine water penetration in soil.
6. Erosion Management and Control
• Inspect slopes for erosion during each maintenance activity • Inspect basins for erosion
• Take corrective measures as needed, including filling eroded surfaces, reinstalling or extending bank protection, and replanting exposed soil.
7. Ongoing Monitoring Activities
• Monitor controllable intake water flow and water elevation • Examine inflow and outflow structures to ensure devices are functioning properly and are free of obstructions.
• Water quality sampling (quarterly, unless justified otherwise) • Checking telemetry equipment
• Tracking and reporting inspection and maintenance records
8. Vector and Nuisance Insect Control
• Monitoring for the presence of vector and nuisance insect species • Adequate pretreatment of influent wastewater to lessen production of larval mosquitos
• Managing emergent vegetation
• Using hydraulic control structures to rapidly dewater emergent marsh areas • Managing flow velocities to reduce propagation of vectors
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Agenda #: 5.8
Meeting Date: September 17, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: PLANS AND SPECIFICATIONS FOR THE PANTERA PARK HARD
COURT REHABILITATION & PARKING LOT LED LIGHTING
RETROFIT PROJECT.
STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:
A. Determine that approving the design and plans for the proposed Project is exempt from the California Environmental Quality Act pursuant to Section 15301(a) and (c), and Section 15302 of the CEQA Guidelines; and
B. Adopt Resolution No. 2024-38 approving the design and plans for the Pantera Park Hard Court Rehabilitation & Parking Lot LED Retrofit Project (FP23503).
FINANCIAL IMPACT:
The FY 2022/23 Capital Improvement Program (CIP) included $270,000 for the construction of this Project, with $213,000 from a Prop 68 grant and $57,000 in matching funds from the Park Development Fund (Fund 262). Year-to-date expenses total $22,045, leaving an available budget amount of $247,955. These funds have been subsequently carried over to the FY 24/25 CIP Budget. The latest updated Engineer’s Cost Estimates based on the final design plans is $370,000. Following the solicitation of public bids, the actual construction costs will be presented to the City Council to award a construction contract.
BACKGROUND/ANALYSIS:
In October of 2023, the Public Works Dept. issued a work order to one of the City’s oncall consultant, TAIT & Associates, Inc. (TAIT), to design the Pantera Park Hard Court Rehab & Parking Lot LED Retrofit Project. This Project consists of the complete rehabilitation of the basketball and tennis courts and new LED parking lot lighting. The following is a breakdown of the scope.
5.8 Packet Pg. 115
• Hard court resurfacing and rehab (Tennis & Basketball). • LED retrofit of the parking lot lights.
• New Musco Control Link lighting controls.
• Installation of a new flag pole.
TAIT has completed the preparation of the Plans, Specifications, and Estimates (PS&E) for the Project. The PS&E has been reviewed by staff and is now recommended for approval by the City Council through the adoption of the attached Resolution.
Cover pages and site plan of the Plans and Specifications are shown in Attachment 2, and a full set of the Plans and Specifications may be viewed electronically in the Public Works Department’s Office.
The Project schedule is tentatively set as follows:
Project Advertising September 2024
Award Construction Contract October 2024
Start of Construction November 2024
Completion of Construction February 2025
ENVIRONMENTAL REVIEW:
This Project has been determined to be exempt from the California Environmental Quality Act (CEQA) provisions pursuant to the California Code of Regulations, guidelines for the implementation of the CEQA, Section 15301(a) and (c), and Section 15302 (Replacement and Reconstruction).
LEGAL REVIEW:
The City Attorney has reviewed and approved the Resolution.
PREPARED BY:
5.8 Packet Pg. 116
REVIEWED BY:
Attachments:
1. 5.8.a Resolution No. 2024-38
2. 5.8.b Plans and Specifications - Cover Page
5.8 Packet Pg. 117
RESOLUTION NO. 2024-38
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR APPROVING THE DESIGN AND PLANS FOR THE PANTERA
PARK HARD COURT REHAB & PARKING LOT LED LIGHTING
RETROFIT PROJECT (FP23503) PURSUANT TO GOVERNMENT CODE
SECTION 830.6.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar as follows:
Section 1. Legislative Intent and Findings.
A. The City retained TAIT & Associates, Inc. (“Consultant”) as the engineer to design and prepare the plans for the Pantera Park Hard Court Rehab & Parking Lot LED Retrofit Project (“Project”);
B. The Consultant informed the City Engineer that these plans are complete and that construction of the Project may begin;
C. The City Engineer reviewed the completed design and plans for the Project and agrees with the Consultant that the plans are complete and the Project may be constructed; and
D. The City Council wishes to obtain the immunities set forth in Government Code § 830.6 with regard to the plans and construction of the Project.
Section 2. Design Immunity; Authorization.
A. The design and plans for the Project are determined to be consistent with the City’s standards and are approved.
B. The design approval set forth in this Resolution occurred before actual construction on the Project commenced.
C. The approval granted by this Resolution conforms with the City’s General Plan.
D. The City Engineer, or designee, is authorized to act on the City’s behalf in approving any alterations or modifications of the design and plans approved by this Resolution.
E. The approval and authorization granted by this Resolution is intended to avail the City of the immunities set forth in Government Code § 830.6.
Section 3. CEQA Determination.
This Project has been determined to be exempt from the California Environmental Quality Act (CEQA) provisions pursuant to the California Code of Regulations, guidelines for the implementation of the CEQA, Section 15301(a) and (c), and Section 15302
5.8.a
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Resolution No. 2024-38
2 (Replacement and Reconstruction).
Section 4. The City Clerk is directed to certify the adoption of this Resolution.
Section 5. This Resolution will become effective immediately upon adoption.
PASSED, APPROVED, AND ADOPTED this 17th day of September, 2024.
CITY OF DIAMOND BAR
________________________
Stan Liu, Mayor
ATTEST:
I, Kristina Santana, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was duly and regularly passed, approved and adopted by the City Council of the City of Diamond Bar, California, at its regular meeting held on 17 th day of
September, 2024, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
________________________
Kristina Santana, City Clerk
5.8.a
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DEPARTMENT OF PUBLIC WORKS
CITY OF DIAMOND BAR
CALIFORNIA
CONTRACT DOCUMENTS AND SPECIFICATIONS
FOR
PANTERA PARK IMPROVEMENTS PROJECT
CITY PROJECT NO. FP23503
All Questions Regarding This Project Are to Be Directed To:
Mr. David G. Liu, P.E.
Director of Public Works
City of Diamond Bar
(909) 839-7040
Stan Liu, Mayor
Chia Yu Teng, Mayor Pro Tem
Andrew Chou, Council Member
Ruth M. Low, Council Member
Steve Tye, Council Member
Daniel Fox, City Manager
AUGUST 2024
5.8.b
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5.8.b
Packet Pg. 121
5.8.b
Packet Pg. 122
Agenda #: 5.9
Meeting Date: September 17, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: PLANS AND SPECIFICATIONS FOR THE DIAMOND BAR CENTER,
GRAND VIEW BALLROOM LIGHTING & CONTROL UPGRADES
(FP24500) / DIAMOND BAR CENTER MAIN ENTRY/FACILITY DOORS & ADA IMPROVEMENTS (FP24501).
STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:
A. Determine that approving the design and plans for the proposed Project is exempt from the California Environmental Quality Act pursuant to Section 15301(a) and (c), and Section 15302 of the CEQA Guidelines; and
B. Adopt Resolution No. 2024-39 approving the design and plans for the Diamond Bar Center Grand View Ballroom Lighting & Controls Upgrades (FP24500) / Diamond Bar Center Main Entry/Facility Doors & ADA Improvements (FP24501).
FINANCIAL IMPACT:
The FY 2024/25 Capital Improvement Program (CIP) includes $640,000 for the construction of this Project. The latest updated Engineer’s Cost Estimate based on the final design plans is $742,235 not including any contingency. Following solicitation of public bids, the actual construction costs will be presented to the City Council to award a construction contract.
BACKGROUND/ANALYSIS:
On May 2, 2023, the City Council approved a Consulting Services Agreement with PBLA Engineering, Inc. (PBLA) to design the Diamond Bar Center Grand View Ballroom (GVB) Lighting & Controls Upgrades and Diamond Bar Center Main Entry/Facility Doors & ADA Improvements. This Project will provide significant upgrades and Improvements to the facility, including new automatic doors at the main entry, new door hardware and new LED lighting & controls in the Grand View Ballroom.
5.9 Packet Pg. 123
PBLA has completed the preparation of the Plans, Specifications, and Estimates (PS&E) for the Project. The PS&E have been reviewed by staff and are now recommended for approval by the City Council through the adoption of the attached Resolution.
The cover pages and the front door elevation of the Plans and Specifications are shown in Attachment 2. A full set of the Plans and Specifications may be viewed electronically in the Public Works Department’s Office.
The Project schedule is tentatively set as follows:
Project Advertising September 2024
Award Construction Contract November 2024
Start of Construction December 2024
Completion of Construction May 2025
ENVIRONMENTAL REVIEW:
This Project has been determined to be exempt from the California Environmental Quality Act (CEQA) provisions pursuant to the California Code of Regulations, guidelines for the implementation of the CEQA, Section 15301(a) and (c), and Section 15302 (Replacement and Reconstruction).
LEGAL REVIEW:
The City Attorney has reviewed and approved the Resolution as to form.
PREPARED BY:
5.9 Packet Pg. 124
REVIEWED BY:
Attachments:
1. 5.9.a Resolution No. 2024-39
2. 5.9.b Plans and Specifications - Cover Pages
5.9 Packet Pg. 125
RESOLUTION NO. 2024-39
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR APPROVING THE DESIGN AND PLANS FOR THE DIAMOND BAR
CENTER GRAND VIEW BALLROOM LIGHTING & CONTROLS
UPGRADES AND THE MAIN ENTRY/FACILITY DOORS & ADA
IMPROVEMENTS, PROJECT NO. FP24500 AND FP24501 PURSUANT
TO GOVERNMENT CODE SECTION 830.6.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar as follows:
Section 1. Legislative Intent and Findings.
A. The City retained PBLA Engineering, Inc. (“Consultant”) as the engineer to design and prepare the plans for the Diamond Bar Center Grand View Ballroom Lighting & Controls Upgrades and Diamond Bar Center Main Entry/Facility Doors & ADA Improvements (“Project”);
B. The Consultant informed the City Engineer that these plans are complete and that construction of the Project may begin;
C. The City Engineer reviewed the completed design and plans for the Project and agrees with the Consultant that the plans are complete and the Project may be constructed; and
D. The City Council wishes to obtain the immunities set forth in Government Code § 830.6 with regard to the plans and construction of the Project.
Section 2. Design Immunity; Authorization.
A. The design and plans for the Project are determined to be consistent with the City’s standards and are approved.
B. The design approval set forth in this Resolution occurred before actual construction on the Project commenced.
C. The approval granted by this Resolution conforms with the City’s General Plan.
D. The City Engineer, or designee, is authorized to act on the City’s behalf in approving any alterations or modifications of the design and plans approved by this Resolution.
E. The approval and authorization granted by this Resolution is intended to avail the City of the immunities set forth in Government Code § 830.6.
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Resolution No. 2024-39
2 Section 3. CEQA Determination.
This Project has been determined to be exempt from the California Environmental Quality Act (CEQA) provisions pursuant to the California Code of Regulations, guidelines for the implementation of the CEQA, Section 15301(a) and (c), and 15302 (Replacement and Reconstruction).
Section 4. The City Clerk is directed to certify the adoption of this Resolution.
Section 5. This Resolution will become effective immediately upon adoption.
PASSED, APPROVED, AND ADOPTED this 17th day of September, 2024.
CITY OF DIAMOND BAR
________________________
Stan Liu, Mayor
ATTEST:
I, Kristina Santana, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was duly and regularly passed, approved and adopted by the City Council of the City of Diamond Bar, California, at its regular meeting held on 17 th day of
September, 2024, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
________________________
Kristina Santana, City Clerk
5.9.a
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DEPARTMENT OF PUBLIC WORKS
CITY OF DIAMOND BAR
CALIFORNIA
CONTRACT DOCUMENTS AND SPECIFICATIONS
FOR
DIAMOND BAR CENTER IMPROVEMENTS PROJECT
CITY PROJECT NO. FP23500 & FP23501
All Questions Regarding This Project Are to Be Directed To:
Mr. David G. Liu, P.E.
Director of Public Works
City of Diamond Bar
(909) 839-7040
Stan Liu, Mayor
Chia Yu Teng, Mayor Pro Tem
Andrew Chou, Council Member
Ruth M. Low, Council Member
Steve Tye, Council Member
Daniel Fox, City Manager
MONTH YEAR
5.9.b
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TYPE II-1HR EXISTING CONSTRUCTION EXISTING DRIVEWAY EXISTING MAIN ENTRY PATIO TYPE VB EXISTING CONSTRUCTION EXISTING 2 HR FIRE SEPARATION WALL VICINITY MAP OWNER REPRESENTATIVE
PROJECT DIRECTORY LIGHTING
ARCHITECT
ABBREVIATIONS INDEX OF SHEETS TITLE SHEETS
SYMBOLS APPLICABLE CODES: CODE INFORMATION PROJECT DATA BUILDING AREA: EXISTING BANQUET ROOM 12,698 S.F. EXISTING COMMUNITY / SENIOR CENTER 9,411 S.F. ZONE: REC EXISTING SITE AREA: 310,000 S.F. (7.1 AC) CONSTRUCTION TYPE: EXISTING BANQUET ROOM II - 1HR (SPRINKLERED) EXISTING COMMUNITY / SENIOR CENTER VB (SPRINKLERED) OCCUPANCY TYPE: EXISTING BANQUET ROOM - A-2 EXISTING COMMUNITY / SENIOR CENTER - B ARCHITECTURAL PLANS
LIGHTING PLANS
EXISTING NUMBER OF STORIES: 1 EXISTING BUILDING HEIGHT: 32' +/- AREA OF NEW ENTRY DOOR: 68 S.F. DEFERRED SUBMITTALS SPECIAL INSPECTION P B L A APN: 8701-059-909 SCOPE OF WORK fire department notes ’ STRUCTURAL ENGINEER T1.0 PROJECT AREA INDEX OF SHEETS, PROJECT DATA, VICINITY MAP, ABBREVIATIONS, SYMBOLS STRUCTURAL PLANS EXISTING BUILDING CONSTRUCTION TYPE GENERAL NOTES Diamond Bar Center Improvements 1600 Grand Ave. Diamond Bar, CA 91765 P L A SB TTH TERRY MA EW EVAN 07-29-24 FP23500, FP23501 1 39
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12'-4"
9'-4"
12'-4" 8" PARTIAL EXTERIOR ELEVATION (EAST) SCALE: 1/8"=1'-0" 1 A4.1 KEY NOTES:XX 6 6 1 6 7 5 2 6 2 5 4 EXTERIOR ELEV. (SOUTH) SCALE: 1/8"=1'-0" 2 PARTIAL EXTERIOR ELEVATIONS 3 8 Diamond Bar Center Improvements 1600 Grand Ave. Diamond Bar, CA 91765 P L A SB TTH TERRY MA EW EVAN 07-29-24 FP23500, FP23501 15 39
5.9.b
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Agenda #: 7.1
Meeting Date: September 17, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: LEAGUE OF CALIFORNIA CITIES RESOLUTION AT THE 2024 ANNUAL GENERAL ASSEMBLY.
STRATEGIC
GOAL: Open, Engaged & Responsive Government
RECOMMENDATION:
Provide direction to the City’s Delegate on the proposed Resolution to be considered at the League of CA Cities General Assembly Meeting.
FINANCIAL IMPACT:
None.
BACKGROUND:
The League of California Cities (League) will be meeting in Long Beach for their Annual Conference from October 16-18, 2024. Council Member Andrew Chou is the City’s Delegate and Mayor Stan Liu is the Alternate Delegate. Council Member Chou will be attending the conference. As the City’s Delegate, Council Member Chou will have the opportunity to vote on matters presented at the General Assembly Meeting during the conference.
At this time, there is one (1) Resolution being presented to the General Assembly for consideration:
1. Resolution on Fair and Equal Treatment of All Government Officials at All Levels submitted by City of Glendora - A Resolution calling for the State Legislature to enact laws that ensure that “what applies to one, applies to all” in the fair and equal treatment of all government officials at all levels in the State of California.
A copy of the Resolution packet is included as Attachment 1. It is recommended that
7.1 Packet Pg. 131
the Council discuss and provide direction on the Resolution so that Council Member Chou can appropriately represent the City’s position at the General Assembly Meeting.
ANALYSIS:
Fair and Equal Treatment – Recommendation to Support
This Resolution is sponsored by the City of Glendora, and supported by a number of San Gabriel Valley cities.
The Resolution states that the League of California Cities shall call upon the Governor of the State of California and the elected members of the California Legislature, including all members of the Senate and Assembly to adopt the following policy:
“The California State Legislature shall not enact, and the Governor shall not sign into law, any law or regulation that applies solely to elected officials of California cities and counties, unless such law or regulation also applies equally to members of the California State Assembly and Senate. This prohibition shall not apply to laws or regulations affecting the inherent powers of the legislative branch under the California Constitution.”
The resolution states examples of the California Legislature imposing rules limiting authority or regulating the conduct of local municipal officials that do not also apply to elected officials of the State of California include, including but are not limited to:
• California’s open meeting rules, codified in the Ralph M. Brown Act, Government Code, Chapter 9, §§ 54950 et seq.;
• “One-off” exemptions, in the form of Senate Bill No. 174, from the California Environmental Quality Act (“CEQA”);
• Rules, in the form of Senate Bill No. 1439, amending the Political Reform Act (the “Act”); and
• Rules, in the form of Assembly Bill No. 571, that apply to city and county candidates for local elected office, but not to candidates for state-wide office.
Additional Examples
The Legislature has passed and the Governor has signed many laws that apply to local governments and do not apply to the state or the state Legislature. This year AB 2561(McKinnor) was introduced, which requires local governments to present in a public meeting a detailed report about their vacancy rates and detailed information about their hiring practices. This is an attempt to address public sector vacancy rates.
This bill does not apply to the state in a time when they are also dealing with high vacancy rates.
Additionally, there were several bills that aim to amend the Levine Act, which now applies to local elected officials, to make changes to SB 1439, referenced previously in
7.1 Packet Pg. 132
the analysis. None of the bills would amend the law to be applicable to Assembly Members or Senators.
AB 817 (Pacheco), co-sponsored by Cal Cities tried to bring parity to the Brown Act by making the teleconference rules for state advisory bodies the same for local advisory bodies but the Legislature struck the bill down.
Legislative Platform
While not specifically Legislation, the proposed Resolution most closely algins with Item 1A of the Diamond Bar Legislative Platform:
“Support any legislation that protects local control over matters of governance and funding of public services and infrastructure and oppose any legislation that reduces such authority.”
PREPARED BY:
REVIEWED BY:
Attachments:
1. 7.1.a FINAL 2024 Resolutions Packet
7.1 Packet Pg. 133
2023-2024
CAL CITIES OFFICERS
President
Daniel T. Parra
Mayor
Fowler
First Vice President
Lynne Kennedy
Mayor Pro Tem,
Rancho Cucamonga
Second Vice President
Gabe Quinto
Council Member,
El Cerrito
Immediate Past President
Ali Sajjad Taj
Mayor Pro Tem,
Artesia
Executive Director
and CEO
Carolyn M. Coleman
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org August 28, 2024
TO: Mayors, Council Members, City Managers, and City Clerks RE: Cal Cities 2024 Resolution Packet
Sixty days before the Cal Cities Annual Conference and Expo, Cal Cities members may submit resolutions on issues of importance to cities. This year, Cal Cities received one resolution by the Aug. 17 deadline.
The attached packet contains the proposed resolution, supporting letters from city officials, and an analysis of the resolution by Cal Cities. The packet includes detailed information on the resolution process.
We encourage each city council to consider the resolution and determine a city position so your voting delegate can represent your city’s position on the resolution.
Voting Delegates: City councils must appoint a voting delegate to vote during the General Assembly. Each city may also appoint up to two alternate delegates. If your city has not already done so, please appoint your voting delegate by Sept. 25. The voting delegate packet contains more information.
The Cal Cities 2024 General Assembly will be held Oct. 18 at 8:30 a.m. in the Long Beach Convention Center during the Annual Conference and Expo.
For questions about resolutions, voting delegates, or the General Assembly, please contact Zach Seals.
7.1.a
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2024
Resolutions
Packet
7.1.a
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2024 Resolutions Packet
Information on 2024 Resolutions Process
Consideration by Policy Committee (pre-conference)
Per the Cal Cities bylaws, the Cal Cities President has referred the submitted resolution to the Governance, Transparency, and Labor Relations Policy Committee. The committee will meet on Oct. 3 at 10 a.m. via Zoom to review the resolution and make a recommendation that will be sent to the Resolutions Committee. A public comment period will be held during the meeting. Register for the meeting here.
A list of recommendations the policy committee may make during its meeting are on page three of this packet.
Consideration by Resolutions Committee (during conference) On Oct. 17 at 1:30 p.m. the Resolutions Committee will meet to review the resolution and the recommendation of the policy committee.
The Resolutions Committee consists of one representative from each of Cal Cities caucuses, departments, divisions, and policy committees, as well as up to ten additional appointments made by the Cal Cities President. A public comment period will be held during the meeting. Refer to the onsite conference program for the location.
A list of recommendations the Resolutions Committee may make during its meeting are on page three of this packet.
Consideration by the General Assembly (during conference) The General Assembly will convene on Oct. 18 at 8:30 a.m. to consider any qualified resolutions. To vote during the General Assembly, voting delegates must have checked-in at the voting delegate booth.
Conference attendees will receive materials for the General Assembly on the evening of Oct. 17. For more information on voting and discussion procedures during the General Assembly, see page four of this packet.
Petitioned Resolutions (during conference)
The petitioned resolution is an alternate method to introduce policy proposals during the annual conference. To initiate a petitioned resolution, voting delegates from 10% of member cities must sign the petition. The resolution and signatures are due at least 24 hours before the beginning of the General Assembly. Voting delegates who have checked-in at the voting delegate booth can receive more information on petitioned resolutions at the booth onsite. 1 7.1.a
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Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.
How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.
The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.
The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.
Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.
Recommendations are forwarded
to the Resolutions Committee.
Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.
Voting delegates
are appointed by each
member city; every city
has one voting delegate.
The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.
Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.
Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.
During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.
Cal Cities policy
development is a memberinformed process,
grounded in the voices and
experiences of city officials
throughout the state.
For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.
General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f). 2 7.1.a
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2024 Resolutions Packet
Policy Committee and Resolutions Committee Actions
The submitted resolution will be heard by the policy committee to which it was assigned, and the Resolutions Committee. The below table shows what recommendations these bodies may make on the resolution.
Policy Committee Actions Resolutions Committee Actions
Approve Approve
Disapprove* Disapprove*
No Action No Action
Amend and approve Amend and approve
Refer to appropriate policy committee
for further study*
Approve as amended
Refer as amended to appropriate
policy committee for further study*
Refer to appropriate policy committee
for further study*
Refer as amended to appropriate
policy committee for further study*
Approve with additional
amendment(s)
Additional amendments and refer to
appropriate policy committee for
further study*
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2024 Resolutions Packet
General Assembly Voting and Discussion Procedures
Discussion Procedures:
Discussion procedures during the General Assembly are guided by two calendars:
the Consent Calendar and the Regular Calendar. As seen below, resolutions are calendared by the recommendations they receive from policy committees and the Resolutions Committee.
For General Resolutions:
Policy Committee
Recommendation
Resolutions Committee
Recommendation Calendar
Approve Approve Consent Calendar
Approve Disapprove or refer Regular Calendar
Disapprove or refer Approve Regular Calendar
Disapprove or refer Disapprove or refer Does not proceed to General Assembly
For Petitioned Resolutions:
Policy Committee
Recommendation Resolutions Committee Action Calendar
N/A
Approve Regular Calendar
Disapprove or Refer Regular Calendar
Disqualified Does not proceed to General
Assembly
Items on the Consent Calendar will be presented as one motion during the General Assembly from the Resolutions Committee chair. Unless an item on the Consent Calendar is set aside by the majority of the General Assembly, a vote will be taken on the whole calendar. It an item is set aside, it will be opened for discussion, followed by a vote.
Items on the Regular Calendar will be presented individually by the Resolutions Committee chair. After a recommendation is presented by the Resolutions Committee chair, the resolution will be opened for discussion by the General Assembly. A vote will take place following discussion.
Voting Procedures:
Per Cal Cities Bylaws Article XII, Sec. 2, all votes will be conducted by voice vote first. If the presiding official cannot determine the outcome a vote will be taken by an alternative method, typically a raise of voting cards by voting delegates. A roll call vote may be called for by delegates of ten percent or more of the General Assembly.
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2024 Resolutions Packet
2024 Resolution
1. Resolution on Fair and Equal Treatment of All Governmental Officials at All Levels submitted by City of Glendora
• Letters of concurrence submitted by:
i. April A. Verlato, Mayor, City of Arcadia
ii. Robert Gonzales, Mayor, City of Azusa
iii. Tim Hepburn, Mayor, City of La Verne
iv. Bill Uphoff, Mayor, City of Lomita
v. John M. Cruikshank, Mayor, City of Rancho Palos Verdes • Referred to Governance, Transparency, and Labor Relations Policy Committee
• Policy Committee Recommendation:
• Resolutions Committee Recommendation:
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2024 Resolutions Packet
Resolution No. 1: Fair and Equal
Treatment of All Governmental
Officials at All Levels submitted by
City of Glendora
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2024 Resolutions Packet
1. A RESOLUTION OF THE GENERAL ASSEMBLY OF THE LEAGUE OF
CALIFORNIA CITIES CALLING FOR THE CALIFORNIA LEGISLATURE TO ENACT LAWS THAT ENSURE THAT “WHAT APPLIES TO ONE, APPLIES TO ALL” IN THE
FAIR AND EQUAL TREATMENT OF ALL GOVERNMENTAL OFFICIALS AT ALL
LEVELS IN THE STATE OF CALIFORNIA
Source: City of Glendora
Concurrence of five or more cities/city officials
City Officials: April A. Verlato, Mayor, City of Arcadia; Robert Gonzales, Mayor, City of Azusa; Tim Hepburn, Mayor, City of La Verne; Bill Uphoff, Mayor, City of Lomita; John M. Cruikshank, Mayor, City of Rancho Palos Verdes
Referred to: Governance, Transparency and Labor Relations Policy Committee
WHEREAS, the General Assembly of the League of California Cities objects to the practice of the California Legislature of imposing rules limiting authority or regulating the conduct of local municipal officials that do not also apply to elected officials of the State of California; and WHEREAS, examples of such rules or regulations that apply to local city elected officials that do not otherwise apply to the elected officials of the State of California include, but are not limited to:
California’s open meeting rules, codified in the Ralph M. Brown Act, Government Code, Chapter 9, §§ 54950 et seq., which purport to “declare[] that the public commissions, boards and councils and the other public agencies in this State exist to aid in the conduct of the people’s business. It is the intent of the law that their actions be taken openly and that their deliberations be conducted openly,” but which limits its application to “local agencies,” but not including elected officials of the State of California; Creating “one-off” exemptions, in the form of Senate Bill No. 174, from the California Environmental Quality Act (“CEQA”) which purportedly requires all government agencies to consider the environmental consequences of their actions before approving plans and policies or committing to a course of action on a project in order to demolish and then rebuild State offices for the Governor and other State officials; 7 7.1.a
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2024 Resolutions Packet
Adopting rules, in the form of Senate Bill No. 1439, amending the Political Reform Act (the “Act”), by removing the exception for local elected officers from contribution limits requiring disqualification on development project decisions,” but not including elected officials of the State of California;
Adopting rules, in the form of Assembly Bill No. 571, that apply to city and county candidates for local elected office, but not to candidates for state-wide office, including, but not limited to: prohibiting the making a contribution over the AB 571 limit to another candidate in jurisdictions subject to the AB 571; requiring a candidate that has qualified as a committee to establish a separate controlled committee and campaign bank account for each specific office; prohibiting a candidate from redesignating a committee for one election for another election.
WHEREAS, the General Assembly of the League of California Cities now calls upon the Governor and the California Legislature to adopt a policy, practice, and procedure requiring, in their legislative activities, that “what applies to one applies to all.”
NOW, THEREFORE, BE IT RESOLVED at the League General Assembly, assembled at the League Annual Conference on October 18, 2024 in Long Beach, California, that the League calls upon the Governor of the State of California and the elected members of the California Legislature, including all members of the Senate and Assembly to adopt the following policy:
“The California State Legislature shall not enact, and the Governor shall not sign into law, any law or regulation that applies solely to elected officials of California cities and counties, unless such law or regulation also applies equally to members of the California State Assembly and Senate. This prohibition shall not apply to laws or regulations affecting the inherent powers of the legislative branch under the California Constitution.” 8 7.1.a
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2024 Resolutions Packet
Resolution No. 1: Letters of
Concurrence
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July 10, 2024
The City Council of Glendora
is proposing the following resolution for consideration at the California League of Cities annual conference
on
October 18, 2024
Proposed Resolution: (“To ensure fairness and equal treatment for all government officials in California”)
“The California State Legislature shall not enact, and the Governor shall not approve, any law or regulation that applies solely to elected officials of California cities and counties, unless such law or regulation also applies equally to members of the California State Assembly and Senate. This prohibition shall not apply to laws or regulations affecting the inherent powers of the legislative branch under the California Constitution.”
The following five city council members are in concurrence with their letters of support (attached):
✓ Mayor John Cruikshank, City of Rancho Palos Verdes
✓ Mayor Bill Uphoff, City of Lomita
✓ Mayor Robert Gonzales, City of Azusa
✓ Mayor April Verlato, City of Arcadia
✓ Mayor Tim Hepburn, City of La Verne
Please confirm receipt of this request.
Sincerely,
Michael Allawos
Council Member
City of Glendora
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2024 Resolutions Packet
Resolution No. 1: Staff Analysis
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League of California Cities Staff Analysis on Resolution No. 1 Staff: Johnnie Pina, Legislative Affairs, Lobbyist
Committee: Governance, Transparency, and Labor Relations Summary:
This Resolution states that the League of California Cities shall call upon the Governor of the State of California and the elected members of the California Legislature, including all members of the Senate and Assembly to adopt the following policy:
“The California State Legislature shall not enact, and the Governor shall not sign into law, any law or regulation that applies solely to elected officials of California cities and counties, unless such law or regulation also applies equally to members of the California State Assembly and Senate. This prohibition shall not apply to laws or regulations affecting the inherent powers of the legislative branch under the California Constitution.”
Background:
This resolution states that examples of the California Legislature imposing rules limiting authority or regulating the conduct of local municipal officials that do not also apply to elected officials of the State of California include, but are not limited to:
• California’s open meeting rules, codified in the Ralph M. Brown Act, Government Code, Chapter 9, §§ 54950 et seq.;
• “One-off” exemptions, in the form of Senate Bill No. 174, from the California Environmental Quality Act (“CEQA”);
• Rules, in the form of Senate Bill No. 1439, amending the Political Reform Act (the “Act”); and
• Rules, in the form of Assembly Bill No. 571, that apply to city and county candidates for local elected office, but not to candidates for state-wide office.
Ralph M. Brown Act
The California Attorney General’s (AG) Office defines The Ralph M. Brown Act (Brown Act) as what governs meetings conducted by local legislative bodies, such as boards of supervisors, city councils and school boards. The AG’s office states the Act represents the Legislature’s determination of how the balance should be struck between public access to meetings of multi-member public bodies on the one hand and the need for confidential candor, debate, and information gathering on the other.
The Ralph M. Brown Act governs local agencies, the Bagley-Keene Open Meeting Act covers all state boards and commissions, and Government code 17 7.1.a
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9027 governs the state Legislature. The California Constitution also mandates open meetings for state agencies, boards, and commissions. Specifically, the Constitution requires that each local agency comply with the Brown Act (Article I, section 3(b)(7)): and that the proceedings of each house of the Legislature be open and public (with exceptions for employment matters; matters affecting security; confer with legal counsel; and to meet as a caucus (Article IV, section 7).
Although fairly detailed requirements apply to state agencies and other state bodies, they do not apply to the Legislature. The Legislature has Constitutional authority to adopt rules for its proceedings that are consistent with the requirement that the proceedings of each house and the committees be open and public.
Another notable difference between the Legislature and a city council is the ability for Legislators to have a caucus to discuss a bill, express how they will vote, and to count votes. This is not allowed under the Brown Act. One other difference is that the laws governing teleconferencing for members of the state Legislature is far less flexible than it is for local bodies. However, state agencies have more flexibility than locals in that regard.
California Environmental Quality Act (“CEQA”)
The Resolution cites the Legislature's action in exempting from CEQA the reconstruction of the State Capitol Annex building. The State Legislature enacted the California Environmental Quality Act (CEQA) in 1970, establishing it as a public disclosure law for the environmental review of discretionary projects and a process for mitigating or avoiding potential environmental impacts.
SB 174 (Committee on Budget and Fiscal Review) Chaptered by Secretary of State. Chapter 74, Statutes of 2024 was signed into law July 2, 2024. This bill exempts the work performed under the State Capitol Building Annex Act of 2016 from the California Environmental Quality Act (CEQA). In this example the Legislature exempted themselves as not being considered a “public agency,” “state agency,” or “lead agency” under CEQA. A lead agency under CEQA is the public agency that has the principal responsibility for carrying out or approving a project that is subject to CEQA.
Over the years, the Legislature has also created many CEQA exceptions and exemptions for local projects involving local agencies as well.
The Political Reform Act (PRA) - Senate Bill No. 1439
SB 1439 (Glazer) Chaptered by Secretary of State. Chapter 848, Statutes of 2022 amends section 84308 and is aimed at preventing "pay-to-play" practices, in part by prohibiting parties, participants, and their respective agents in a 18 7.1.a
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proceeding involving a license, permit, or other entitlement for use from contributing more than $250 to an officer of an agency during a 12 month period. When the Levine Act was first enacted in 1982, Section 84308 applied to appointed members of boards and commissions who were running for elective office. SB 1439 expended this law to now apply to local elected officials. Since it is focused on permits and licenses, it now applies to State agencies and local agencies that approve permits and licenses. Section 84308 does not apply to the Legislature or the Courts. It is important to note that unlike local governments, neither issue permits and licenses.
The Political Reform Act (PRA) - Assembly Bill No. 571
AB 571 (Mullin) Chaptered by Secretary of State. Chapter 556, Statutes of 2019 established default campaign contribution limits for county and city office at the same level as the limit on contributions from individuals to candidates for Senate and Assembly, effective January 1, 2021. This bill permitted a county or city to establish its own contribution limits, which would prevail over these default limits.
The Resolution cites AB 571 as an example of treating cities differently than the State. The Fair Political Practices Commission clarifies in their AB 571 fact sheet that under AB 571 a city may elect to have "no" contribution limit in which case the state contribution limit will not apply as a default for that jurisdiction. A city or county can set contribution limits higher than the default state limit, AB 571 sets a default in line with contributions Assembly Members and Senators if a city or county is silent on contribution limits.
Fiscal Impact:
Unknown.
Existing Cal Cities Policy:
Mission Statement
To expand and protect local control for cities through education and advocacy to enhance the quality of life for all Californians.
We Believe:
• Local self-governance is the cornerstone of democracy. • In the involvement of all stakeholders in establishing goals and in solving problems.
• In conducting the business of government with transparency, openness, respect, and civility. The spirit of honest public service is what builds communities.
• Open decision-making that is of the highest ethical standards honors the public trust.
• The vitality of cities is dependent upon their fiscal stability and local autonomy. The active participation of all city officials increases Cal Cities’ effectiveness.
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• Partnerships and collaborations are essential elements of focused advocacy and lobbying.
• Ethical and well-informed city officials are essential for responsive, visionary leadership and effective and efficient city operations.
Comments:
Additional Examples
The Legislature has passed and the Governor has signed many laws that apply to local governments and do not apply to the state or the state Legislature. This year AB 2561(McKinnor) was introduced, which requires local governments to present in a public meeting a detailed report about their vacancy rates and detailed information about their hiring practices. This is an attempt to address public sector vacancy rates. This bill does not apply to the state in a time when they are also dealing with high vacancy rates.
Additionally, there were several bills that aim to amend the Levine Act, which now applies to local elected officials, to make changes to SB 1439, referenced previously in the analysis. None of the bills would amend the law to be applicable to Assembly Members or Senators.
AB 817 (Pacheco), co-sponsored by Cal Cities tried to bring parity to the Brown Act by making the teleconference rules for state advisory bodies the same for local advisory bodies but the Legislature struck the bill down.
Applying to elected officials or to the legislative body? Legislature or the State? The resolution also states, “… applies solely to elected officials of California cities and counties, unless such law or regulation also applies equally to members of the California State Assembly and Senate.”
This portion of the resolve clause is specifically speaking to local elected officials and State Assembly Members and Senators. However, many of the “where as” clauses are in reference to laws that apply to cities, the state and the Legislature as government agencies and not specifically to the elected officials on the governing bodies. For example, the Brown Act applies rules to the Legislative body and not the individual council member. Additionally, the city council as a whole is the lead agency under CEQA and not the individual council members.
Inherent Powers of the Legislative Branch
The resolution also states, “This prohibition shall not apply to laws or regulations affecting the inherent powers of the legislative branch under the California Constitution.”
It is unclear what inherent powers of the legislate branch under the California Constitution means in this context. The legislative branch does have the power 20 7.1.a
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of preemption over cities and can state that a change in law is a matter of state wide concern. This allows the legislative branch to apply new laws or amend existing laws to apply to general law and charter cities. It seems like the last sentence of the resolve clause could negate the rest of the resolve clause if not clarified.
Support:
The following letters of concurrence were received:
April A. Verlato, Mayor, City of Arcadia
Robert Gonzales, Mayor, City of Azusa
Tim Hepburn, Mayor, City of La Verne
Bill Uphoff, Mayor, City of Lomita
John M. Cruikshank, Mayor, City of Rancho Palos Verdes
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